administrative assistant Jobs in Islamabad

administrative assistant

office assistant

legal assistant

NUST

<div></div><p><div><div><div><div><div><div><div><div>Last Date: Thursday, November 27, 2025<br>
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<div></div><div><div><div><div><div><div>Job Detail<br>
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<div></div><div><div><div><div><div><div>Job Ref #: </div><div>Job/5918/11/13/2025
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<div><div>Age Limit: </div><div>25<li></li>45
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<div><div>Experience:
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<div></div><div><div>Posted Date: </div><div>Thursday, November 13, 2025
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<div><div>Salary: </div><div>Market Competitive<br>
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<div><div><div><div><div><div><div><b>Job Description:
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<div><div><div><b>Qualification &amp; Experience:</b></div><div><br>
</div><div><b>Essential:</b></div><div><br>
</div><ul><li>Master&rsquo;s/Bachelors in any field of Science, Technology or Engineering from HEC recognized University with 4-5 years of relevant experience.</li></ul><div><br>
</div><div><b>Desirable:</b></div><div><br>
</div><ul><li>LLM in Intellectual Property</li></ul><div><br>
</div><div><b>Key Responsibilities:</b></div><div><br>
</div><div><b>1. IP Drafting &amp; Filing Support</b></div><div><br>
</div><ul><li>Assist in drafting and filing IP applications, including patents, trademarks, copyrights, and industrial designs.</li></ul>
<ul><li>Prepare necessary documentation and coordinate with relevant stakeholders for submission and follow-up of applications.</li></ul><div><br>
</div><div><b>2. Researcher Facilitation &amp; Evaluation</b></div><div><br>
</div><ul><li>Support researchers and faculty in evaluating inventions for novelty, utility, and potential for IP protection.</li></ul>
<ul><li>Facilitate completion of invention disclosure forms and ensure accuracy of technical and ownership details.</li></ul><div><br>
</div><div><b>3. IP Management &amp; Recordkeeping</b></div><div><br>
</div><ul><li>Assist in maintaining an updated database of all NUST IP assets and their filing, prosecution, and renewal statuses.</li></ul>
<ul><li>Support the implementation of NUST&rsquo;s internal IP management systems and ensure data accuracy for reporting and audits.</li></ul><div><br>
</div><div><b>4. Policy Support &amp; Compliance</b></div><div><br>
</div><ul><li>Ensure adherence to institutional policies and legal compliance in IP filings, renewals, and collaborations.</li></ul>
<ul><li>Help address conflicts of interest between inventors under the guidance of the GM IP&amp;LA.</li></ul><div><br>
</div><div><b>5. External Coordination &amp; Networking</b></div><div><br>
</div><ul><li>Support the establishment and maintenance of national and international linkages with IP organizations such as IPO Pakistan, WIPO, USPTO, and EPO, under the supervision of the GM-IP.</li></ul>
<ul><li>Facilitate international IP filings and coordination with external IP agents or patent attorneys as required.</li></ul><div><br>
</div><div><b>6. Institutional Engagement &amp; Capacity Building</b></div><div><br>
</div><ul><li>Assist in planning and organizing IP awareness sessions, training programs, and seminars in coordination with the GM IP&amp;LA.</li></ul>
<ul><li>Provide logistical and administrative support during IP related institutional events and collaborative initiatives.</li></ul><div><br>
</div><div><b>7. Administrative &amp; Miscellaneous Tasks</b></div><div><br>
</div><ul><li>Support in preparing reports, data summaries, and presentations for internal and external stakeholders.</li></ul>
<ul><li>Perform any other duties assigned by the GM-IP in line with NUST&rsquo;s innovation and commercialization framework.</li></ul><div><br>
</div><div><b>Knowledge/Skills/Abilities:</b></div><div><br>
</div><div><b>Essential:</b></div><div><br>
</div><ul><li>Excellent Analytical skills</li></ul>
<ul><li>Excellent Problem-solving skills</li></ul>
<ul><li>Knowledge of using IP databases</li></ul><div><br>
</div><div><b>Desirable:</b></div><div><br>
</div><ul><li>Good interpersonal communication</li></ul>
<ul><li>Drafting of legal documents</li></ul><div><br>
</div><div><b>Training/Certification:</b></div><div><br>
</div><div><b>Desirable:</b></div><div><br>
</div><ul><li>Certified IP agent with IPO Pakistan</li></ul><div><br>
</div><div><b>Terms &amp; Conditions:</b></div><div><br>
</div><ul><li>Candidates are required to attach scanned copies of their documents (Academics /Professional).</li></ul>
<ul><li>Last education certificate/degree must be attested/verified by HEC.</li></ul><div><br>
</div><div><b>Candidates may be considered ineligible for the post due to any of the following reasons:</b></div><div><br>
</div><ul><li>3rd Div in academic career / weak academic profile.</li></ul>
<ul><li>NUST employees with less than one year of service with NUST and / or absence of NOC from Head of Institution.</li></ul>
<ul><li>In process of pursuing a required degree.</li></ul>
<ul><li>Medically unfit.</li></ul>
<ul><li>Only selected candidates will be contacted and issued offer letter.</li></ul>
<ul><li>Candidates serving in Govt departments, Armed forces may apply through their respective parent department / organizations.</li></ul>
<ul><li>Late / incomplete applications will be ignored.</li></ul>
<ul><li>Only short-listed candidates will be considered / called for test / interview and no TA / DA will be admissible.</li></ul>
<ul><li><b>NUST reserves the right to cancel, modify / terminate the recruitment programme due to any reason, without notice, at any time.</b></li></ul></div></div></div></div></div></div></div></div></div></div></div></div></div></p><div></div>

Manager Intellectual Property and Legal Affairs

Provox Global Solutions

<p>We are looking for a <b>Virtual Assistant</b> to join our property management team. The ideal candidate will be responsible for providing real-time assistance to tenants, property owners, and other stakeholders through live chat, email, and inbound calls. You will play a critical role in ensuring customer satisfaction by addressing inquiries, resolving issues, and providing accurate information about properties, leases, maintenance, and other services.</p><p><b>Key Responsibilities</b></p><p><b>Live Chat Support</b>:</p><ul><li>Provide real-time assistance to tenants, property owners, and other stakeholders via live chat on the website or other platforms.</li><li>Respond to inquiries about property listings, lease agreements, rent payments, maintenance requests, and other property-related issues.</li></ul><p><b>Email Support</b>:</p><ul><li>Respond to emails from tenants, property owners, and other stakeholders in a timely and professional manner.</li><li>Address concerns, provide property-related information, and resolve issues effectively.</li></ul><p><b>Inbound Call Support:</b></p><ul><li>Answer inbound calls from tenants, property owners, and other stakeholders.</li><li>Provide assistance with inquiries related to properties, leases, payments, maintenance, and other services.</li><li>Escalate complex issues to the appropriate team and follow up to ensure resolution.</li></ul><p><b>Property and Lease Knowledge</b>:</p><ul><li>Stay updated on property listings, lease agreements, and company&rsquo;s policies to provide accurate information to customers.</li><li>Assist tenants and property owners with property-related inquiries, such as availability, pricing, and amenities.</li></ul><p><b>Performance Metrics</b>:</p><ul><li>Meet or exceed key performance indicators (KPIs) such as response time, resolution time, and customer satisfaction scores.</li></ul><p><b>Team Collaboration</b>:</p><ul><li>Work closely with property managers, maintenance teams, and other support staff to resolve customer issues efficiently.</li><li>Provide feedback to improve customer support tools and processes.</li></ul><p><b>Education and Experience</b></p><ul><li>Bachelor&rsquo;s degree or equivalent</li><li>1&ndash;3 years of experience in customer support, chat support, or a similar role</li><li>Experience in property management or real estate is a plus but not mandatory</li><li>Familiarity with live chat and email support tools is advantageous</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>This is an on-site position with shift hours from 9 PM to 6 AM Pakistan Time. Are you comfortable with this shift schedule?</li></ul><p>Experience:</p><ul><li>Property Management: 1 year (Required)</li><li>Leases: 1 year (Required)</li><li>Appfolio: 1 year (Required)</li></ul><p>Work Location: In person</p>

Real Estate (US) - Virtual Assistant

Trade and Projects

<p><b>Position:</b> Office assistant<br/><b>Department:</b> Project Operations<br/><b>Project:</b> Islamabad Metro Bus Project<br/><b>Location:</b> Islamabad<br/><b>Reporting To:</b> Project Director (TAP)<br/><b>Company:</b> Trade and Projects (TAP)</p><p><b>Job Objective:</b></p><p>To ensure efficient and smooth office operations by managing <b>HR documentation, inventory and stock, files and letters of organization and coordinating effectively</b> with internal &amp; external departments if required. The role also includes handling procurement, maintaining office infrastructure, managing petty cash and billing records and ensuring timely reporting. A key aspect is serving as a liaison with contractors and government bodies, such as the CDA. The position supports administrative functions, field coordination, and visitor handling and upholds discipline and professionalism across the workplace.</p><p><b>1. HR Coordination</b></p><ul><li>Maintain updated employee files, attendance records, and HR documentation.</li><li>Support recruitment processes, onboarding, and day-to-day HR communications.</li><li>Draft HR-related letters, internal notices, and reports as required.</li></ul><p><b>2. Office &amp; File Management</b></p><ul><li>Manage office supplies, inventory, procurement processes, and vendor follow-ups.</li><li>Maintain both digital and physical filing systems for correspondence, approvals, and records.</li><li>Ensure availability and proper tracking of stationery, office equipment, and resources.</li><li>Maintain registers, incoming/outgoing mail logs, and documentation archives.</li></ul><p><b>3. Liaison &amp; External Coordination</b></p><ul><li>Act as point-of-contact with CDA, government departments, and external contractors.</li><li>Follow up on NOCs, approvals, compliance documentation, and legal matters.</li><li>Draft and dispatch formal letters, applications, and communications on behalf of the organisation.</li></ul><p><b>4. Field &amp; Administrative Support</b></p><ul><li>Coordinate with field teams for daily reporting, data collection, and activity updates.</li><li>Organise and support internal meetings, inspections, and visits by officials.</li><li>Assist the Project Director (PD) in daily office affairs and special tasks.Full-time position based in Islamabad</li><li>6 days working per week (as per project requirements)</li><li>Field visits and external coordination as required</li></ul><p>Job Type: Full-time</p><p>Pay: Rs40,000.00 - Rs45,000.00 per month</p><p>Work Location: In person</p>

Office Assitant

Western Global Service Pvt(ltd)

<p>Support daily HR operations, recruitment, and onboarding</p><p>&rarr; Assist with job postings, scheduling interviews, shortlisting candidates, and completing new employee joining formalities (documents, orientation, ID cards, etc.).</p><p>Maintain employee records, attendance, and HRIS databases</p><p>&rarr; Keep all employee data accurate and updated &mdash; including attendance logs, leaves, and digital HR systems (HRIS = Human Resource Information System).</p><p>Assist in policy implementation, performance appraisals, and employee engagement</p><p>&rarr; Help roll out company HR policies, collect performance review forms, coordinate employee engagement programs (e.g., team activities, feedback surveys, recognition events).</p><p>Ensure compliance with labor laws and company standards</p><p>&rarr; Make sure HR practices follow Pakistani labor laws (e.g., working hours, minimum wage, EOBI, gratuity) and internal company rules.</p><p>Prepare HR reports and analytics for management review</p><p>&rarr; Compile monthly HR dashboards &mdash; headcount, attendance, turnover, recruitment updates &mdash; to support data-based decision-making by management.</p><p>Coordinate with other departments for smooth operations</p><p>&rarr; Help connect HR with Admin, Accounts, or Field teams to solve daily issues, manage staff mobilization, or ensure proper communication flow.</p><p>Requirements</p><p>Education:</p><p>&rarr; A Bachelor&rsquo;s or Master&rsquo;s in HR, Business Administration, or related fields ensures the candidate understands organizational structure, people management, and compliance basics.</p><p>Experience:</p><p>&rarr; 1&ndash;2 years in HR (especially as an Assistant or Junior HR Manager) means the person already knows basic HR workflows and can handle responsibilities independently with minimal supervision.</p><p>Technical Proficiency:</p><p>&rarr; Knowledge of MS Excel, Word, PowerPoint, and HRIS systems for data management, employee tracking, and reporting.</p><p>Soft Skills:</p><p>&rarr; Communication and organizational skills are crucial for handling staff issues, maintaining discipline, and ensuring smooth coordination between HR and Operations.</p><p>Labor Law Knowledge:</p><p>&rarr; Understanding Pakistan&rsquo;s labor regulations helps ensure legal compliance and protects the company from HR-related disputes or penalties.</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Assistant HR/ Operations

AKY Services Pvt. Ltd

<p><b>Join P-Tech as a Personal Assistant (Female)</b><br/><b>Location:</b> Rawalpindi / Islamabad<br/><b>Job Type:</b> Full-Time<br/><b>Salary:</b> Competitive &ndash; Based on Experience</p><p><b>About Us</b><br/>P-Tech is a growing BPO company delivering high-quality customer support and sales services to international clients. As part of our expansion, we are hiring a Female Personal Assistant to provide executive-level administrative and organizational support to our management team.</p><p><b>Role Overview</b><br/>The Personal Assistant will manage day-to-day administrative activities, schedule coordination, meeting management, and overall office support. The ideal candidate is organized, dependable, proactive, and strong in communication and multitasking.</p><p><b>Key Responsibilities</b></p><ul><li>Manage and organize the executive&rsquo;s daily calendar, meetings, and appointments.</li><li>Handle emails, phone calls, and official correspondence professionally.</li><li>Prepare reports, presentations, and necessary documentation.</li><li>Arrange travel, events, and office logistics.</li><li>Maintain strict confidentiality of sensitive information.</li><li>Assist management with daily operational and administrative tasks.</li></ul><p><b>Requirements</b></p><ul><li>Matric or Intermediate accepted if skilled.</li><li>Minimum 1 year of experience as a Personal Assistant or in a similar role.</li><li>Strong English communication and writing skills.</li><li>Excellent organizational and time-management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Professional, well-presented, and responsible with confidential information.</li><li>Female candidates only.</li></ul><p><b>What We Offer</b></p><ul><li>Competitive salary package.</li><li>Opportunity to work directly with senior management.</li><li>Career growth and professional development.</li><li>Supportive and collaborative work environment.</li></ul><p><b>How to Apply</b><br/><b>HR Contact:</b> 0333-9739861</p><p>P-Tech values professionalism, reliability, and excellence. Join us as a Personal Assistant and contribute to our leadership and operational success.</p><p>Job Types: Full-time, Fresher</p><p>Pay: Rs40,000.00 - Rs50,000.00 per month</p><p>Education:</p><ul><li>Intermediate (Preferred)</li></ul><p>Experience:</p><ul><li>Recruitment: 1 year (Preferred)</li><li>BPO / Call Center: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Personal Assistant (Female)

Australian Concept Infertility Medical Center

<p><b>Job Description &ndash; Admin Assistant/Assistant Manager</b></p><p>Australian Concept Infertility Medical Center Islamabad is seeking a proactive and detail-oriented <b>Admin Assistant/Assistant Manager</b> to support daily operations and ensure efficient administrative workflows. The ideal candidate should possess strong organizational, communication, procurement and IT skills to enhance productivity and coordination within the team.</p><p><b>Responsibilities</b></p><ul><li>Assist in managing daily administrative tasks and office operations.</li><li>Maintain and organize records, reports, and confidential documents.</li><li>Handle correspondence, emails, and phone calls professionally.</li><li>Support HR functions, including recruitment coordination and employee records management.</li><li>Collaborate with different departments to ensure smooth workflow.</li><li>Manage inventory, office supplies, and vendor relations.</li><li>Support HR functions, including recruitment, onboarding, and employee relations</li><li>Oversee procurement processes, supplier coordination, and inventory management</li><li>Ensure compliance with company policies and regulations</li><li>Assist in organizing internal events and meetings</li></ul><p><b>Requirements</b></p><ul><li>Bachelor's degree in Business Administration, Management, IT, or a related field.</li><li>2+ years of experience in an administrative role, preferably in a healthcare or clinical setting.</li><li>Strong communication, problem-solving, and organizational skills.</li><li>Ability to multitask and work efficiently in a fast-paced environment.</li><li>Basic knowledge of IT troubleshooting and database management is a plus.</li><li>Strong organizational and multitasking skills</li><li>Proficiency in MS Office and business management tools</li><li>Ability to work independently and as part of a team</li></ul><p>Job Type: Full-time</p><p>Pay: Rs50,000.00 - Rs60,000.00 per month</p><p>Work Location: In person</p>

Admin Assistant/Assistant Manager

The Success Ventures

<p>Omoda Jaecoo is looking for a <b>Parts Assistant Manager</b> to join our dynamic team in <b>Islamabad</b>.</p><p><b>Position:</b> Parts Assistant Manager<br/><b>Location:</b> Omoda Jaecoo I-10/3 Islamabad<br/><b>Experience:</b> Minimum 3 years in the <b>automobile parts department</b> (Suzuki or relevant industry preferred)</p><p><b>Requirements:</b></p><ul><li>Proven experience in parts inventory management, ordering, and vendor coordination</li><li>Strong knowledge of automotive parts (Suzuki preferred)</li><li>Familiarity with DMS/IMS systems and reporting</li><li>Excellent team management and communication skills</li><li>Strong customer handling and service orientation</li></ul><p><b>Responsibilities:</b></p><ul><li>Oversee daily operations of the parts department</li><li>Ensure parts availability and timely procurement</li><li>Monitor stock levels and manage inventory controls</li><li>Coordinate with workshop and front desk for seamless operations</li><li>Achieve monthly parts sales and profitability targets</li></ul><p><b>How to Apply:</b><br/>Send your updated CV to <b>c*areers@tsv.com.pk with the subject line </b>&quot;Parts Assistant Manager &ndash; ISL&quot;*</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Job Opening: Parts Assistant Manager – Omoda & Jaecoo

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