executive assistant

legal counsel

legal consultant

office administrator

administrative assistant

legal secretary

Ignite Search & Selection

The Role
<br>We are seeking a highly organized and proactive Legal Secretary to join our client, a leading international law firm, on a temporary assignment with the possibility of a permanent opportunity. The role involves providing comprehensive administrative and secretarial support to fee earners within the firm. Key Responsibilities: - Manage diaries, schedule meetings, and coordinate travel arrangements. - Prepare, format, and proofread legal documents, correspondence, and presentations. - Maintain filing systems (electronic and physical) ensuring accuracy and confidentiality. - Liaise with clients and internal stakeholders professionally. - Handle billing, time recording, and expense management. - Provide general administrative support to ensure smooth workflow. - Contract: Temporary (with potential to convert to permanent)
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Requirements
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<li>Previous experience as a Legal Secretary within an international or top-tier law firm. - Strong organizational skills with excellent attention to detail. - Proficiency in MS Office and legal document management systems. - Ability to prioritize tasks and work effectively in a fast-paced environment. - Strong communication skills, both written and verbal.</li>
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About the company
<br>Ignite Search & Selection is a leading Recruitment Agency in the Middle East. Ignite's team of specialist recruiters now works across a range of sectors including Legal, Digital/Technology, Retail/FMCG, Construction and Engineering. We pride ourselves on given both clients and candidates expert market knowledge in our chosen sectors. We value getting a detailed understanding of our clients and candidates expectations to find the perfect fit for all parties.

Legal Secretary

Walkers

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  We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.
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  We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon &ndash; it&rsquo;s the sheer breadth of Walkers people that makes us who we are &ndash; gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.
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   Overview Of Role
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  The Executive Legal Secretary will work as part of a high functioning team in delivering exceptional client service. The individual will provide high-level administrative support to senior attorneys and partners. This role requires exceptional organizational skills, discretion, and a deep understanding of legal procedures and documentation. The Executive Legal Secretary will report into the Head of Secretarial Services and act as a key liaison between clients, legal professionals, and internal departments, ensuring seamless communication and efficient workflow.
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   Duties, Responsibilities &amp; Person Specification
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  To provide general secretarial support to the Lawyer including (without limitation):
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   Assist in the preparation of standard and complex legal documents including Cayman Island company formations, initial and amended and restated memorandum and articles of association; board minutes; directors resolutions; shareholder resolutions; powers of attorney; structured finance transaction documentation (including declarations of trust and corporate services agreements); Mutual and Private Fund documentation; legal opinions; share certificates and entries for registers of mortgages and charges
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   Manage filings with all internal and external bodies
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   Organise documents for Private and Mutual Fund entities to be uploaded for registration through the Government Portal.
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   Assist in the termination of funds to include the drafting of relevant documents, ensuring all fees paid , notices filed and published and liaising with Government bodies to complete termination.
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   Liaise with the Registered Office in respect of Entity filings, dealing with service requests and ensuring relevant documents are sent for adding to the minute book
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   Undertaking the apostilling and legalisation of corporate documents (without limitation) advising clients on the necessary steps and procedures, fee quotation, preparation of notary certificates and liaising with relevant government authorities to facilitate the legalisation process
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   Billing support including drafting of billing narratives; assisting with collections, liaising with Clients and Accounts Department
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   Responding to internal and external telephone and email enquiries, and ensuring timely responses in a professional and polite manner
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   Photocopying and scanning of documents and correspondence
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   Diary management including scheduling client meetings, preparing agendas and ensure logistics are handled smoothly
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   Arranging the opening, closing and archiving of accounts and files using InTapp
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   Supporting other members of the secretarial team and work collaboratively with them to complete work to a high standard and meet required deadlines
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   Providing cover for other secretaries within the team during times of absence, as required
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   Maintain accurate records and correspondence files in relation to the Lawyer's client files
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   To liaise with clients as appropriate and in accordance with Lawyer's instructions and firm policies
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   To be familiar with, and comply with, Firm policies relevant to the purpose of the job
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   Participate in special projects as and when required in relation to the Firm's and the Lawyer's practice areas
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   Carry out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours
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   Education, Skills &amp; Experience
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   A recognised legal secretarial qualification from a recognised university or college
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   A minimum of 5 years secretarial experience in a legal or professional services environment supporting senior professionals
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   A strong understanding of legal terminology, procedures and documentation
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   Experience with legal practice management and document management systems
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   High level of proficiency in Microsoft Office applications
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   Familiarity with billing software and CRM systems
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   Exceptional organisational and time management skills
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   High level of discretion and professionalism
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   Excellent client service
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   Strong written and verbal communication skills with the ability to relate to people at all levels
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   Ability to work independently and collaboratively
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   Calm under pressure, with a flexible and proactive mindset
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   Excellent attention to detail
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   Positive attitude with a practical, common-sense approach; resilient
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   To work in a flexible manner and respond to changing circumstances and emergency situations
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   Pro-active and flexible attitude for any ad-hoc tasks
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   Willingness to broaden skills to meet evolving requirements
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   Ability and willingness to occasionally work overtime when requested.
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  Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.
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Executive Legal Secretary

AS&CO

<p>- knows Dubai Court System and Ministry of Justice System.</p><p>- knows typing, editing, retrieving, and copying through Microsoft word and excel.</p><p>- Perform administrative duties including filing, handling calls, emails, fax, etc.</p><p>-assist lawyers in preparing documents and reports</p><p>-communicates with clients in Arabic and updates them on legal matters</p><p>- Prepares reports and correspondence in Arabic.</p><p>- Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.</p><p>- Preferably with law firm experience. Fluent in Arabic is a MUST. Good in English is a plus.</p><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED6,000.00 per month</p><p>Language:</p><ul><li>Arabic (Required)</li></ul>

Female Legal Secretary cum Legal Consultant

Bagerz

<div><div><div><h5 class="jobSectionHeader"><b>Overview</b></h5><br>
</div><p></p><div><h4 class="jobSectionHeader"><b>Job Description</b><div><div><b><br>
</b></div></div></h4><p></p><ul><li>Prepare the cases for the circuit judges, including summoning parties and witnesses.</li>
<li>Prepare court and judgment books and subsequent dispatch to the parties involved in the case.</li>
<li>Solve a variety of case-related tasks in court in collaboration with both the circuit judges and your secretarial colleagues.</li>
<li>Guide citizens by telephone and when they physically contact the district court.</li>
<li>Ad hoc secretarial tasks.</li>
</ul><h4 class="jobSectionHeader"><b>Job Requirements</b></h4>
<ul><li>It is a requirement that you have experience with secretarial and office work. You may currently work in the public sector or in a private company, but you may also work as a secretary or in office work somewhere else.</li>
<li>You have a good level of IT skills.</li>
<li>You want to help create results that benefit legal certainty in Dubai and the well-being of the district court.</li>
</ul>
<p>About Company:</p>
<p>
Bagerz, a dynamic and forward-thinking organization, is committed to delivering excellence across all industries. We are currently on the lookout for passionate professionals who are eager to grow, innovate, and contribute to meaningful projects in a collaborative and fast-paced environment.</p>
</div>
<div><div><h5 class="jobSectionHeader"><b>Job Nature</b></h5>
</div><div>Full Time
</div></div><div></div><div><div><h5 class="jobSectionHeader"><b>Job Location</b></h5>
</div><div>Dubai
</div></div><div></div><div><div><h5 class="jobSectionHeader"><b>Job Level</b></h5>
</div><div>Sr. Position
</div></div></div><div></div><div><h3 class="jobSectionHeader"><b>How to Apply</b></h3>
<div></div>Apply Online</div></div><div></div>

Court Secretary

Fotis International Law Firm

<p>Legal Interns would be assigned to attorneys at Fotis International. We prefer candidates who have graduated with a law degree in 2020 or 2021. The candidates should showcase high work ethical and be able to multitask.</p><ul><li>The job description of this position includes:</li><li>Preparing legal articles for internal publication;</li><li>Preparing legal documents under guidance of staff attorneys;</li><li>Developing case strategy by providing research for the assigned attorney, maintaining communications with involved parties and cataloguing information provided;</li><li>Drafting summaries and drafts on case laws, notes, and /or prepare briefs as needed;</li><li>Undertaking business development assignments;</li><li>Organizing and archive files and supporting documents for legal and corporate matters; and</li><li>Organizing meetings with prospective clients.</li></ul><p>Job Type: Internship<br/>Contract length: 6 months</p><p>Pay: AED1,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul>

Legal Intern

EMS Ambulance B.V.

<p><b>Position Overview:</b></p><p>EMS is looking for a Legal Assistant to support with on-going legal tasks. This is a great opportunity for a candidate looking to experience in-house tasks at a Multinational Corporation head quartered in London and work in the dynamic heart of Dubai. EMS Air Ambulance &amp; Medical Repatriation Ltd is a renowned repatriation solution and the ideal candidate would be Common Law qualified and be exposed to working on legal matters based in multiple jurisdictions.</p><p><b>The Requirements:</b></p><p>Listed below are the minimum expectations for technical skills, experience, and qualifications that individuals need to meet to perform their roles:</p><p><b>Daily responsibilities will include:</b></p><ul><li>Drafting agreements, organising meetings, and taking ownership of the deadline timetable;</li><li>Matter administration including communications, filing, document management, creation of 'know-how' documents, and closing of files;</li><li>Ownership of business development tasks including the organisation of events, and record and database maintenance.</li></ul><p><b>Qualifications:</b></p><ul><li>Completed Law Degree; a Master&rsquo;s degree is an added advantage.</li><li>Must be common law qualified.</li><li>Previous experience working in an administration or support role within private practice or legal services.</li><li>Excellent organisation skills with the ability to adapt and manage multiple priorities.</li><li>Strong communication skills with the ability to work independently, with initiative, and delegate effectively, whilst also engaging with the wider team, and assisting others when needed.</li><li>Demonstrated history of taking ownership of your work and processes with a curious and creative work approach.</li><li>Willingness to work on weekends and night shifts</li></ul><p><b>Application Process: </b></p><p>If you identify with the above description, embody the flexible yet solid and reliable qualities we seek, and meet the job requirements, please submit your application including a clear photo and CV in PDF format.</p><p>Job Type: Full-time</p><p>Pay: AED5,000.00 - AED8,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>Do you require sponsorship to work in the UAE?</li><li>Are you qualified in common law?</li><li>Are you flexible with working on weekends and night shifts?</li></ul><p>Education:</p><ul><li>Master's (Required)</li></ul><p>Experience:</p><ul><li>Commercial Paralegal: 1 year (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul>

Legal Assistant

Emirates Talent Solution

<p><b>Position Title:</b> Executive Secretary &ndash; Property Development</p><p><b>Industry:</b> Property Development<br/><b>Location:</b> Dubai, UAE<br/><b>Employment Type:</b> Full-time</p><p><b>Job Overview:</b><br/>We are seeking a highly organized and detail-oriented <b>Executive Secretary</b> to provide administrative, client, and managerial support within the property development sector. The ideal candidate will be responsible for handling executive-level correspondence, managing documentation, coordinating schedules, and assisting in day-to-day operations to ensure smooth workflow and excellent client service.</p><p><b>Key Responsibilities:</b></p><p><b>Executive &amp; Administrative Support:</b></p><ul><li>Manage executive calendars, schedule meetings, and coordinate with internal and external stakeholders.</li><li>Handle official correspondence, emails, and phone calls with professionalism.</li><li>Maintain records, agreements, and confidential documents in an organized manner.</li><li>Prepare executive reports, presentations, and documentation.</li></ul><p><b>Office Coordination &amp; Documentation:</b></p><ul><li>Organize and maintain filing systems for contracts, legal paperwork, and company records.</li><li>Support management in preparing property listings, marketing materials, and internal communication.</li><li>Ensure timely follow-ups on executive instructions and tasks.</li></ul><p><b>Support to Sales &amp; Management:</b></p><ul><li>Assist sales teams with client coordination and documentation.</li><li>Provide administrative support in client presentations and meetings.</li><li>Facilitate smooth communication between management, sales, and clients.</li></ul><p><b>Key Requirements:</b></p><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field.</li><li>5 - 10 years of experience as an Executive Secretary, preferably in the property development industry. (Required)</li></ul><p><b>Technical Skills:</b></p><ul><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Knowledge of CRM systems and real estate documentation processes.</li><li>Strong organizational and multitasking skills.</li></ul><p><b>Soft Skills:</b></p><ul><li>Excellent communication and interpersonal skills.</li><li>Ability to handle confidential information with discretion.</li><li>Strong attention to detail and time management.</li></ul><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED7,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Experience:</p><ul><li>Property Development: 5 years (Required)</li></ul>

Executive Secretary – Property Development

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