administrative assistant

executive assistant

office assistant

accounts assistant

personal assistant

legal support assistant

Red Blue Flame Fire Safety and Security System LLC

Job Title: Legal Assistant cum AdminCompany: Four Square Steel Constructions Contracting LLC Part of: Blue Square Group of Companies Location: Dubai, UAEJob SummaryFour Square Steel Constructions Contracting LLC, part of the Blue Square Group of Companies, is looking for a proactive and detail-oriented Legal Assistant cum Admin to join our team. The ideal candidate will have an LLB qualification, a strong understanding of legal documentation, and the ability to provide efficient administrative support while ensuring compliance with company policies and applicable UAE regulations.Key Responsibilities<ul><li>Assist in drafting, reviewing, and maintaining contracts, agreements, legal notices, and other legal documents.</li><li>Organize and maintain legal files, records, and confidential documentation.</li><li>Coordinate with external legal consultants, government authorities, and other stakeholders as required.</li><li>Support company licensing, permit renewals, and regulatory compliance activities.</li><li>Prepare legal correspondence, reports, and official documents.</li><li>Provide general administrative support, including document control, filing, scheduling, and office coordination.</li><li>Maintain accurate records and ensure timely follow-up on legal and administrative matters.</li><li>Perform other legal and administrative duties as assigned by management.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor's Degree in Law (LLB) is mandatory.</li><li>Minimum 2 years of relevant experience as a Legal Assistant, Legal Officer, or in a similar role.</li><li>Knowledge of UAE legal documentation and administrative procedures is preferred.</li><li>Strong communication skills in English (written and verbal).</li><li>Proficiency in Microsoft Office applications.</li><li>Excellent organizational and time management skills.</li><li>Ability to handle confidential information with integrity and professionalism.</li></ul>How to ApplyInterested candidates are invited to send their updated CV to hr@bluesquaregroupdubai.com with the subject line:Application for Legal Assistant cum AdminWork Location: In person

Legal Assistant/Admin

For square steel construction contracting LLC

We are looking for a female Legal Assistant cum Admin with own visa to handle company legal documentation, visa-related works, administrative coordination, and official communication using ai tools with prompting skill is must.RequirementsFemale candidate with own visa.law knowledge or legal background.Good communication and drafting skills.AI software knowledge and strong prompting skills.(Must Needed Skill)Good computer and document management skills.UAE visa, labour, immigration, and company documentation knowledge will be an advantage.Roles &amp; ResponsibilitiesPrepare legal letters, agreements, NOCs, undertakings, notices, and official documents and coordinate with lawyers for efficient case handling.Maintain company legal files, contracts, licenses, approvals, and confidential records.Coordinate with lawyers, consultants, PROs, government offices, clients, suppliers, and internal teams.Handle visa-related documentation, renewals, cancellations, Emirates ID, labour contract, MOHRE, and immigration follow-ups with PRO.Prepare emails, reports, memos, forms, and management correspondence.Use AI tools like ChatGPT, Gemini, Claude, etc. for drafting, research, summarizing, translation, and documentation.Follow up on pending legal, visa, admin, and compliance-related works.Maintain confidentiality and complete assigned tasks accurately and on time.Proper reporting.Pay: From AED2,500.00 per monthWork Location: In person

Lady Legal assistant cum admin required in spouse visa

<div>
 
 
 About the Role
 
 
 
 
 
 
 We are recruiting on behalf of a well-established, multi-billion-dollar global organization with a long-standing Dubai office. The business is seeking a polished, adaptable Executive Assistant to support two senior leaders with distinct working styles and priorities.
 
 
 
 
 
 This is a high-calibre, high-trust position suited to an EA who can move fluidly between a structured, legally-minded principal and a fast-paced, high-energy operations principal reading the room, adapting their approach, and keeping both running smoothly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 - Provide dedicated Executive Assistant support to two senior leaders, adapting style and approach to each
 
 
 - Manage complex, frequently shifting diaries and scheduling across multiple time zones
 
 
 - Arrange extensive international travel (predominantly across APAC), including flights, accommodation, visas, and detailed itineraries
 
 
 - Coordinate meetings, offsites, and leadership conferences, including logistics and briefing materials
 
 
 - Work closely alongside the Legal function, supporting the Head of Legal &amp; Operations with correspondence, documentation, and case/contract-related coordination as needed
 
 
 - Draft and manage confidential correspondence, reports, and documentation with discretion
 
 
 - Provide a degree of personal/lifestyle support where required (e.g. arranging appointments, meals, day-to-day logistics while travelling)
 
 
 - Act as a key point of contact and gatekeeper between the principals and internal/external stakeholders
 
 
 - Anticipate needs proactively and manage competing priorities calmly under pressure
 
 
 - Support ad hoc projects and cross-functional coordination as required
 
 
 
 
 
 
 Ideal Candidate Profile
 
 
 
 
 
 
 - Proven experience as an Executive Assistant supporting senior leadership (SVP/C-suite level)
 
 
 - Experience supporting more than one principal simultaneously strongly preferred
 
 
 - Background within a law firm, legal, or compliance-focused environment strongly preferred, given the close cross-functional working relationship with the Head of Legal &mdash; candidates from financial services, banking, or other highly regulated corporate environments will also be strongly considered
 
 
 - High emotional intelligence with a genuinely adaptable, "chameleon" personality &mdash; equally comfortable with structure and with fast-paced, high-energy environments
 
 
 - Strong track record managing complex international travel and visa arrangements
 
 
 - Confident, calm, and resourceful under pressure; comfortable pushing back and managing up when needed
 
 
 - Excellent written and verbal communication skills
 
 
 - Willingness and flexibility to travel internationally as required
 
 
 - Polished, professional, and highly discreet &mdash; accustomed to handling confidential information
 
 
 
 
</div>

Executive Assistant

Jotun Group

<div>SUMMARY OF THE ROLE
As Accounts Executive, you will support the Finance function by providing backup coverage for Accounts Payable activities, including invoice processing, reconciliations, and payments, while contributing to month-end reporting and compliance requirements. The role also supports finance process automation, reporting, and data analysis using digital and AI tools to improve efficiency, strengthen controls, and enhance decision-making. The ideal candidate is a proactive finance professional with strong analytical skills, a solid accounting foundation, and a keen interest in technology-driven process improvement. 
 
This position is based in Dubai and reports to the Assistant Finance Manager.
Responsibilities:<ul><li>
Provide backup support for Accounts Payable (AP) activities during staff leave, absence, or peak workload periods. This includes Payments, RM and non- RM booking tasks.</li><li>
Assist in processing supplier payments.</li><li>
Assist in supplier reconciliations.</li><li>
Maintain proper documentation and filing in line with audit and internal control requirements.</li><li>
Support month-end closing, reporting, and account reconciliation activities.</li><li>
Prepare finance reports, dashboards, and analyses using AI and digital tools.</li><li>
Support automation of reports and finance processes using Excel, Power BI, Copilot, and similar tools.</li><li>
Identify and implement process improvement opportunities to enhance efficiency and reduce manual work.</li><li>
Assist with ad-hoc finance, reporting, compliance, and administrative tasks as required.</li></ul>
Qualifications:<ul><li>
Pursuing a professional finance qualification such as ACCA, CA, CMA, or equivalent.</li><li>
Strong knowledge of Microsoft Excel and a keen interest in AI, automation, and digital tools.</li><li>
Basic understanding of accounting, accounts payable, and financial reporting processes.</li></ul>
WHAT WE ARE LOOKING FOR AND WHAT WE OFFER
What We Look For:
<ul><li>Focuses on bottom-line results, identifies potential risks and monitors the financial impact of own activities.</li><li>
Adheres to company rules and procedures; executes plans with commitment and determination; achieves high-quality results.</li><li>
Uses a methodical and systematic approach; plans ahead, defines clear priorities and allocates resources effectively.</li><li>
Quickly understands and analyzes complex issues and problems; comes up with sound and rational judgments.</li><li>
Demonstrates specialist knowledge and expertise in own area; participates in continuous professional development.</li><li>
Communicates in a clear, precise and structured way; speaks with authority and conviction; presents effectively.</li></ul>
What We Offer:<ul><li>
Competitive compensation and benefits.</li><li>
Continuous learning opportunities and training activities through on-the-job training and our in-house learning Jotun Academy.</li><li>
Career development opportunities across multiple disciplines and geographies.</li><li>
Leaders who focus on engaging and enabling their team, proven by consistently high employee feedback scores.</li><li>
A supportive and inclusive company culture where you can be your authentic self.</li><li>
A focus on having fun together through team buildings and social activities.</li></ul> 
POSITION INFORMATION
Company:
Jotun U.A.E. Ltd. (L.L.C.) 
Contract Type:
Regular
Time Type:
Full time
CLOSING DATE (dd.mm.yyyy):
11.08.2026
WHO WE ARE
Jotun&rsquo;s story in the MEIA region (Middle East, India and Africa) began in 1962, and has grown to include 18 legal entities committed to achieving success and growth of the Jotun Group. Throughout our history, we have focused on providing our employees with meaningful and challenging work, rewarding them through continued learning and development, underpinned by our values of Loyalty, Care, Respect and Boldness.
Jotun U.A.E. Ltd. (LLC), established in 1974, is one of the key markets within the MEIA region. Jotun&rsquo;s business in the countries of Bahrain and Kuwait are also part of Jotun U.A.E. Ltd. and function as its branches. With a production facility, 3 warehouses and more than 400 employees, we aim to further strengthen Jotun&rsquo;s position in the region through ambitious market growth plans that focus on innovation, efficiency and profitability.
Visit our Career Page to know more about life at Jotun.
Jotun&rsquo;s company culture welcomes and values differences in people. Our more than 10,200 employees on all continents represent 90 nationalities, four generations and diversity of professions, gender, abilities, ethnicities, beliefs, cultures etc. We are committed to represent the societies we operate in, promoting equality, equity and zero-tolerance for discrimination.
If you are applying to a position and require any additional support in the interview process, please let us know how we can accommodate this.
If you think that this role is what you could be doing next, apply now!</div>

Accounts Executive

EMEA Legal

<div><div><div><ul><li>Dubai</li><li>
Full Time</li></ul></div></div>
<div></div><div><div><h2 class="jobSectionHeader">Reference: EL0157</h2></div></div>
<div><div>
PQE: 15yrs+</div></div>
<div><div>
Consultant: Liam Taaffe</div></div>
<div><div>
Our client is the technology and AI growth engine of a multi-billion-dollar enterprise, actively building one of the most consequential AI infrastructure platforms in the MENA region. This is a high-stakes transformation mandate, not a steady-state operation. You will provide the legal leadership to make the companies rapid growth defensible. You will own end-to-end contract negotiations across technically complex, high-value commercial arrangements spanning GPU-as-a-Service (GPUaaS), data centre agreements, and chip procurement. Your mandate is clear: protect the business while enabling rapid, frictionless execution.
The Role
You will lead high-stakes, SLA-driven contract negotiations for GPU-as-a-Service (GPUaaS) and cloud environments, defining critical technical benchmarks like uptime commitments and remediation frameworks. You will drive the full legal lifecycle for chip procurement, data centre services, platform licensing, and enterprise customer agreements from initial term sheet through to execution. Navigating global compliance will be a core responsibility as you manage complex export controls, trade compliance, and cross-border technology transfers&mdash;specifically regarding US-origin hardware and software&mdash;across the MENA region and beyond. Furthermore, you will build organizational infrastructure by establishing robust legal playbooks and contract management frameworks that support high-volume commercial velocity without sacrificing rigour. Throughout these initiatives, you will act as a strategic advisor, partnering directly with the C-suite, Commercial, Finance, and Technology teams to translate complex technical realities into enforceable, commercially sound contracts.
The Candidate
The ideal candidate brings 15&ndash;20 years of post-qualification legal experience, backed by a proven track record in technology, cloud services, Artificial Intelligence infrastructure, or hardware procurement, with a strong preference for prior in-house experience in a high-growth tech environment. You possess deep technical depth in infrastructure-specific SLAs, GPU-as-a-Service models, and multi-party commercial structures. Your regulatory savvy includes hands-on experience dealing with international export controls and cross-border technology compliance. As a leader, you operate as a strategic partner who communicates legal risk in sharp commercial terms, bringing the confidence to push back and the sound judgement required to move fast. A significant differentiator for this role is practical experience negotiating against hyperscalers, GPU manufacturers, or major data centre operators.
This role is not for a generalist lawyer who has touched technology. It is designed for a true specialist who has lived&mdash;and thrived&mdash;at the absolute intersection of legal, commercial, and technical complexity.
For more details, please contact Liam Taaffe at EMEA Legal Recruitment for more details.</div></div></div>

Legal Director – AI – UAE

Sedgwick

<div>By joining Sedgwick, you'll be part of something truly meaningful. It&rsquo;s what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there&rsquo;s no limit to what you can achieve.
Complex Liability Adjuster
<h3 class="jobSectionHeader">Job Location : UAE
</h3><h3 class="jobSectionHeader">Job Type : Permanent
</h3><h3 class="jobSectionHeader">Remuneration: Competitive salary taking into account skills, experience and qualifications
</h3><h1 class="jobSectionHeader">Lead Complex Liability and Personal Injury Claims Across the Middle East with Our Global Specialty Team.
</h1>Join our Global Specialty team as a Complex Liability professional, supporting the delivery of complex liability and personal injury claims across the Middle East region. This highly visible role combines technical expertise, strategic client engagement, and leadership, working closely with insurers, brokers, legal professionals, and corporate clients on high-value and technically challenging matters.
You will bring at least 10 years of experience from a legal and/or insurance background, with strong knowledge of personal injury claims, liability protocols, and specialist areas such as Professional Indemnity, Product Liability, and Medical Malpractice. An LLB qualification is preferable, with ACII, ACILA, or equivalent professional qualifications highly desirable.
The role requires regular travel across the region for client meetings, site visits, and stakeholder engagement, making strong communication skills and commercial acumen essential. Previous Middle East experience and Arabic language skills would be advantageous but are not essential.
This is an outstanding opportunity to play a key role in the growth and success of a leading Global Specialty practice while working on some of the region's most complex and rewarding claims.
<h1 class="jobSectionHeader">The skills you will have when you apply:
</h1><ul><li>Senior-Level Expertise &ndash; Proven experience operating at Director, Associate Director, or equivalent senior leadership level within the insurance and/or legal sectors.
</li><li>Industry Background &ndash; Minimum 10 years&rsquo; experience within insurance, legal services, claims management, or a related field.
</li><li>Legal Qualification &ndash; LLB qualified, with a strong understanding of liability, litigation, and claims handling principles.
</li><li>Professional Accreditation &ndash; ACII, ACILA, or equivalent professional qualifications preferred.
</li><li>Personal Injury Knowledge &ndash; Extensive experience managing personal injury claims and applying relevant claims protocols.
</li><li>Specialist Claims Expertise &ndash; Strong technical knowledge of Complex Casualty, Professional Indemnity, Product Liability, Medical Malpractice, and related specialty risks.
</li><li>Stakeholder Management &ndash; Demonstrated ability to build trusted relationships with insurers, brokers, legal professionals, corporate clients, and other key stakeholders.
</li><li>Client-Facing Skills &ndash; Confident representing the business at client meetings, site visits, and industry engagements across the Middle East region.
</li><li>Technical Leadership &ndash; Ability to provide expert guidance, oversight, and strategic direction on complex and high-value claims.
</li><li>Commercial Acumen &ndash; Strong understanding of client needs, market dynamics, and business development opportunities within the specialty claims sector.
</li><li>Communication Skills &ndash; Excellent written and verbal communication skills in English, with the ability to influence and engage senior stakeholders.
</li><li>Regional Mobility &ndash; Willingness and ability to travel regularly throughout the Middle East to support clients and operational requirements.
</li><li>Middle East Experience (Desirable) &ndash; Previous experience working within Middle Eastern insurance, legal, or claims environments.
</li><li>A rabic Language Skills (Desirable) &ndash; Ability to communicate in Arabic would be advantageous but is not essential.
</li></ul><h1 class="jobSectionHeader">What we&rsquo;ll give you for this role:
</h1>Remuneration &amp; more
<ul><li>Competitive salary taking into account skills, experience and qualifications
</li><li>Gratuity
</li><li>Holiday allowance of 25 days plus bank holidays
</li><li>Flexible working from our office or your home
</li><li>Housing allowance
</li><li>Travel allowance
</li></ul>Health &amp; support
<ul><li>Private healthcare plan (including pre-existing conditions)
</li><li>Life assurance
</li><li>Employee assistance programme for employee wellbeing
</li><li>Group Income Protection
</li></ul>Other benefits
<ul><li>Voluntary benefits &ndash; dental cover, cycle to work scheme, season ticket loan, welling and digital GP applications
</li><li>Discounts on various products and services
</li></ul><h1 class="jobSectionHeader">This isn't just a position, it's a pivotal role in shaping our industry 
</h1>At Sedgwick, you won't just build your career; you'll cultivate a team of experts. Our Sedgwick University offering empowers you to excel as well as your team members, with the most comprehensive training program in the industry which includes more than 15,000 courses on demand, training specific to roles, and opportunities to continue formal education. 
Together, we're not only reshaping the insurance landscape, we&rsquo;re building a legacy of talent. Come and be a catalyst for change within our industry. 
<h1 class="jobSectionHeader">Next steps for you:
</h1>Think we'd be a great match? Apply now &ndash; we want to hear from you. 
As part of our commitment to you, we are proud to have a zero tolerance policy towards discrimination of any kind regardless of age, disability, gender identity, marital/ family status, race, religion, sex or sexual orientation. 
After the closing date we will review all applications and may select some applicants for an interview (which may be virtual, or in-person).
#LI-HYBRID</div>

Complex Liability Adjuster

M I R A L.L.C

<div>
 We are seeking a highly organized, proactive, and professional
 
 Executive Assistant / Office Manager
 
 to support our senior leadership team, including the CEO and CFO. This role requires an individual who can efficiently manage executive schedules, coordinate high-level meetings, oversee administrative operations, and ensure the smooth functioning of the management office.
 
 
 The ideal candidate will have
 
 at least 5 years of experience as an Executive Assistant or Office Manager
 
 , with
 
 previous experience in a real estate development company strongly preferred
 
 . The successful candidate must demonstrate exceptional organizational skills, discretion when handling confidential information, and the ability to work in a fast-paced, high-performance environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive executive support to the CEO and CFO.
 </li>
 <li>
 Manage complex calendars, appointments, and meeting schedules.
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including visas, flights, accommodations, and itineraries.
 </li>
 <li>
 Prepare meeting agendas, presentations, reports, and executive correspondence.
 </li>
 <li>
 Record meeting minutes and follow up on action items to ensure timely completion.
 </li>
 <li>
 Act as the primary point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Manage confidential documents and sensitive business information with the highest level of discretion.
 </li>
 <li>
 Coordinate board meetings, investor meetings, and executive presentations.
 </li>
 <li>
 Oversee the day-to-day operations of the executive office, ensuring smooth administrative processes.
 </li>
 <li>
 Organize company events, executive meetings, and business functions.
 </li>
 <li>
 Liaise with various departments to ensure projects and executive requests are completed on time.
 </li>
 <li>
 Monitor office supplies, vendor relationships, and administrative budgets where applicable.
 </li>
 <li>
 Assist with special projects and strategic initiatives as assigned by management
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field is preferred.
 </li>
 <li>
 Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager.
 </li>
 <li>
 Previous experience within a real estate development, construction, or property development company is highly preferred.
 </li>
 <li>
 Experience supporting C-level executives (CEO, CFO, Chairman, or Managing Director).
 </li>
 <li>
 Excellent written and verbal communication skills in English.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
 </li>
 <li>
 Experience preparing reports, presentations, and executive documentation.
 </li>
 <li>
 Ability to prioritize multiple tasks and work under pressure.
 </li>
 <li>
 Strong problem-solving and interpersonal skills.
 </li>
 <li>
 UAE experience will be considered a strong advantage
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary package
 </li>
 <li>
 Employment visa
 </li>
 <li>
 Medical insurance
 </li>
 <li>
 Opportunity to work directly with senior leadership
 </li>
 <li>
 Professional and dynamic work environment
 </li>
 <li>
 Career growth within a leading real estate development company
 </li>
 </ul>
</div>

Executive Assistant (CEO/CFO Office)

Explore 509+ Legal support assistant in Dubai this August. Find roles across top companies and apply now to boost your career.