administrative assistant Jobs in Abu Dhabi United Arab Emirates

administrative assistant

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head of airport logistics

logistics associate - al ain (uae national) Jobs in Abu Dhabi United Arab Emirates

logistics associate - al ain (uae national)

logistics manager Jobs in Abu Dhabi United Arab Emirates

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logistics manager (construction) Jobs in Abu Dhabi United Arab Emirates

logistics manager (construction)

logistics assistant

Abu Dhabi Aviation

<div>
 
 The Stores Assistant (Shipping &amp; Logistics) will support the logistics and shipping unit by receiving, inspecting, and verifying items to ensure the timely handling of both inbound and outbound shipments.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist the Logistics &amp; Shipping Officer in the timely clearance of all incoming consignments, including ADA and customer-related spares, shipped via air, sea, or land.
 </li>
 <li>
 Coordinate outbound shipments (air, sea, and land) and customer-related consignments with relevant authorities such as Customs, Cargo, and Freight Forwarders, ensuring shipments are made according to schedule.
 </li>
 <li>
 Support the preparation of reports and documentation required by regulatory authorities such as Customs and Inland Revenue.
 </li>
 <li>
 Assist shipping personnel with the preparation of packing materials, DGR documentation, and fumigation of packing boxes or crates as needed.
 </li>
 <li>
 Maintain accurate records of all incoming and outgoing shipments and provide monthly shipment statistics.
 </li>
 </ul>
 
 
 
 
 
 Ideal Candidate will have:
 
 
 <ul>
 <li>
 
 Valid UAE driving license and forklift operator license.
 
 </li>
 <li>
 2&ndash;3 years of industry experience in supply chain management, warehouse operations, or logistics, preferably in an airline, third-party maintenance base, or large engineering organization.
 </li>
 </ul>
 
 
</div>

Stores Assistant (Shipping & Logistics)

A&M INTERNATIONAL

Who are we?A&amp;M International General Contracting L.L.C. is a well-established construction company headquartered in Abu Dhabi, UAE. Since its founding in 2013, A&amp;M has grown into a trusted name in the industry, offering comprehensive services in civil construction, MEP works, interior fit-outs, and engineering solutions.The company serves a diverse portfolio of residential, commercial, and government projects, consistently delivering high standards of quality, safety, and timely execution. With a workforce of over 5,000 professionals, A&amp;M is committed to innovation, operational excellence, and long-term client partnerships.Job Purpose:The Logistics (Transportation) Administrator is responsible for managing all vehicle- and driver-related administrative operations across UAE portals (Darab, Salik, RTA, Tamm, Asateel, ADNOC), ensuring legal compliance, overseeing fines and insurance, and facilitating vehicle procurement and disposal.Key Responsibilities:1. Fleet &amp; Driver Administration&middot; Manage profiles for vehicles and drivers via UAE portals: Darab, Salik, RTA, Tamm, Asateel, ADNOC.&middot; Track and upload data: driver details, vehicle assignments, insurance, fitness, inspections.&middot; Prepare detailed vehicle-fines sheets; monitor fines and ensure timely payments/submissions.2. Regulatory Compliance &amp; Licensing&middot; Oversee vehicle registrations, renewals, insurance, and RTA license renewals.&middot; Liaise with RTA, ADNOC, and other governmental entities for compliance and documentation.&middot; Stay informed and enforce compliance with UAE transportation rules/regulations across Emirates.3. Portal Management (UAE e&#8209;services)&middot; Expertly navigate and manage tasks on Darab, Salik, Tamm, RTA portals for fines, recharges, renewals.&middot; Generate and maintain reports from each portal (usage logs, fees, violations).4. Insurance Management&middot; Track insurance policy renewal dates, coordinate with insurers across UAE.&middot; Analyze claims and ensure each vehicle is properly covered.5. Vehicle Procurement &amp; Disposition&middot; Coordinate purchase and sale of vehicles, draft and manage MOUs, POs, transfer documentation.&middot; Liaise with vendors/auctions for acquisition/disposal, ensuring fair pricing and documentation integrity.6. Reporting &amp; Record&#8209;Keeping&middot; Maintain detailed logs: fines, insurance, registration, driver allocations, vehicle transfers.&middot; Prepare regular reports (monthly/quarterly): fleet status, fines, financial obligations.7. Cost &amp; Budget Control&middot; Monitor vehicle-related expenses: fines, tolls, insurance, fuel, maintenance.&middot; Present cost-saving strategies through tender comparison or vendor negotiation.8. Driver Coordination&middot; Assign vehicles to drivers, track driving behaviors via portals/systems.&middot; Provide support on RTA &amp; traffic infractions, renewals, and portal processing.9. Vendor &amp; Stakeholder Liaison&middot; Work with governmental bodies (RTA, ADNOC) and private vendors for servicing, repairs, inspections.&middot; Coordinate with insurance providers and external consultants for renewals and claim supports.10. Systems &amp; Data Integration&middot; Maintain data in fleet management or ERP systems (SAP, Oracle, MercuryGate).&middot; Use GPS/fleet systems to verify driver compliance or verify fine issuanceQualifications &amp; Skills:Education:&middot; Diploma/degree in Logistics, Supply Chain, Business Administration, or related field.Experience:&middot; 2&ndash;4 years in UAE fleet administration or transportation coordination (Abu Dhabi/Dubai).UAE Portal Proficiency:&middot; Darab, Salik, Tamm, RTA (including Asateel, ADNOC)Regulatory Knowledge:&middot; Thorough understanding of UAE transportation laws, RTA services, traffic regulations, and compliance standardsSoftware Tools:&middot; Microsoft Office (Excel, Word). Experience in SAP/Oracle/logistics systems advantageousLanguage Skills:&middot; Fluent in English; Arabic/Hindi/Urdu are added advantages.Soft Skills:<ul><li>High attention to detail and excellent record management</li><li>Strong organizational, time&#8209;management and multitasking abilities</li><li>Excellent communication and stakeholder coordination</li><li>Proactive problem-solving &amp; cost-control mindset</li></ul>Job Type: Full-timeExperience:<ul><li>Logistics administration in the UAE: 2 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Logistic (Transportation) Administrator

Compass Logistics International

Position Overview:The Logistics Coordinator (Junior Level) will support day-to-day operations related to import, export, and cross-trade shipments, ensuring smooth coordination between customers, agents, and internal departments. The role requires strong attention to detail, excellent communication skills, and proficiency in Microsoft Office&mdash;particularly Excel&mdash;for tracking, reporting, and documentation management.Key Responsibilities:<ul><li>Coordinate daily logistics operations including bookings, shipment tracking, and documentation preparation.</li><li>Communicate with shipping lines, airlines, agents, and transporters to ensure timely movement of cargo.</li><li>Maintain accurate shipment records, prepare delivery orders, invoices, and update internal systems.</li><li>Verify and process shipping and customs documentation in compliance with UAE regulations.</li><li>Support in preparing and analyzing reports, cost sheets, and performance dashboards using Excel.</li><li>Liaise with customers to provide shipment updates, resolve queries, and ensure service excellence.</li><li>Monitor shipment milestones and proactively address any delays or exceptions.</li><li>Coordinate with the finance department for billing and cost approvals.</li><li>Assist in maintaining data accuracy in internal software and documentation filing systems.</li><li>Contribute to continuous process improvement within the operations team.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Logistics, Supply Chain, Business Administration, or a related field.</li><li>1&ndash;2 years of experience in logistics, freight forwarding, or a similar operational role (fresh graduates with strong Excel and communication skills may also be considered).</li><li>Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) &ndash; advanced Excel skills required (VLOOKUP, pivot tables, data formatting, and reporting).</li><li>Strong organizational skills with attention to accuracy and deadlines.</li><li>Excellent written and verbal communication in English (Arabic is an advantage).</li><li>Ability to multitask and work in a fast-paced environment.</li><li>Team-oriented, proactive, and eager to learn.</li></ul>What We Offer:<ul><li>A dynamic and supportive working environment within a global logistics group.</li><li>Opportunities for growth and professional development.</li><li>Exposure to international freight forwarding and supply chain processes.</li><li>Competitive compensation package based on experience.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>We kindly request you to complete the below Employment Application Form. This form will provide us with essential information to better understand your qualifications and suitability for the position.</li></ul>To access the form, please click on the link below: https://compasslogcomin-my.sharepoint.com/:b:/g/personal/nohachalhoubcompasslogcom/ETXlHw8HStKtBjd1mRlDPEBJqdxNWFayyFb2B7sCLpYaw?e=9wlSICExperience:<ul><li>Microsoft Office: 1 year (Required)</li></ul>License/Certification:<ul><li>Microsoft Office License (Required)</li></ul>

Logistics Coordinator - Abu Dhabi

Abu Dhabi University

<div>
 
 
 KEY INFORMATION ON THE ROLE
 
 
 
 
 Position Title
 
 : Administrative Assistant
 
 
 
 Department:
 
 College of Business
 
 
 
 
 
 
 JOB PURPOSE
 
 
 
 The purpose of this role is to provide administrative support to the College of Business (CoB). The Administrative Assistant ensures smooth day-to-day operations by managing correspondence, documentation, filing, and logistics. The role supports the departments, programs, and faculty of the College, while coordinating closely with the CoB Executive Assistant to facilitate effective communication, scheduling, and record management across all units.
 
 
 
 Key Responsibilities:
 
 
 
 The Administrative Assistant provides operational and administrative support to the College, departments, and programs as outlined below:
 
 
 
 Communication &amp; Correspondence
 
 
 <ul>
 <li>
 Coordinates the process of distributing internal documents, memos, and announcements across the College.
 </li>
 <li>
 Administers schedules and messages to students as instructed by the departments or the Dean&rsquo;s Office.
 </li>
 <li>
 Delivers messages and official communication from faculty and department chairs to relevant recipients.
 </li>
 <li>
 Responds to general student, parent, or vendor inquiries, redirecting or escalating them as appropriate.
 </li>
 <li>
 Maintains proper records of incoming and outgoing correspondence (electronic and hard copy) for the College.
 </li>
 </ul>
 
 
 Departmental &amp; Faculty Support
 
 
 <ul>
 <li>
 Provides administrative assistance to department chairs, program coordinators, and faculty members in preparing documents, reports, and forms.
 </li>
 <li>
 Supports the preparation of course files, survey results, and accreditation-related documentation under the guidance of the Executive Assistant.
 </li>
 <li>
 Compiles and formats data for departmental reports and college-level submissions.
 </li>
 <li>
 Assists in scheduling departmental meetings, preparing agendas, and drafting minutes.
 </li>
 <li>
 Coordinates and follows up on BRFs, purchase requests, and logistics for departmental needs.
 </li>
 </ul>
 
 
 Student &amp; Academic Support
 
 
 <ul>
 <li>
 Handles student-facing administrative tasks including document collection, attendance sheets, and registration-related requests.
 </li>
 <li>
 Screens and organizes requests such as change of major, grade entry, or other academic forms prior to Dean&rsquo;s review.
 </li>
 <li>
 Coordinates with faculty, students, and the Registrar&rsquo;s Office to ensure proper documentation flow.
 </li>
 <li>
 Assists in generating invigilation and proctoring schedules when required.
 </li>
 <li>
 administrative
 </li>
 </ul>
 
 
 Office &amp; Administrative Operations
 
 
 <ul>
 <li>
 Attends to walk-in visitors and phone calls, screening and directing them appropriately.
 </li>
 <li>
 Maintains organized filing systems (electronic and paper) for departmental and college-level documents.
 </li>
 <li>
 Prepares and edits documents, letters, reports, and presentations.
 </li>
 <li>
 Arranges travel and accommodation logistics for faculty and staff as required.
 </li>
 <li>
 Follows up on action items assigned during meetings to ensure timely completion.
 </li>
 <li>
 Assists in preparing meeting minutes and tracking follow-up actions.
 </li>
 </ul>
 
 
 
 
 
 Events &amp; Logistics
 
 
 <ul>
 <li>
 Supports the organization of College and departmental events, student activities, and workshops.
 </li>
 <li>
 Assists with logistical arrangements such as room booking, materials preparation, and participant coordination.
 </li>
 <li>
 Coordinates with vendors, suppliers, and service providers as needed for College events or operational needs.
 </li>
 </ul>
 
 
 
 
 
 Minimum Educational Qualifications Required for the Role
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 </ul>
 
 
 Minimum Years of Experience Required
 
 
 <ul>
 <li>
 2-3 years&rsquo; Experience as Admin Assistant
 </li>
 </ul>
 
 
 Nature of Relevant Experience Required
 
 
 <ul>
 <li>
 Experience as an Administrative Assistance in educational field
 </li>
 <li>
 Higher education experience highly preferred
 </li>
 </ul>
 
 
 Language - Skills
 
 
 <ul>
 <li>
 English is required
 </li>
 <li>
 Arabic is preferred
 </li>
 </ul>
 
 
 Special Skills and Abilities
 
 
 <ul>
 <li>
 Highly organized, detail-oriented, and committed to deadlines; strong interpersonal and communication skills; proficient in MS Word, Excel, and PowerPoint; ability to manage multiple priorities; professional demeanor and customer service orientation; capable of working under pressure in a fast-paced academic environment.
 </li>
 </ul>
 
 
 
 
 Apply the CV: Administrative Assistant
 
</div>

Administrative Assistant

Global Fluorine Chemical Factory L.L.C

Job Title: Business Assistant (Arabic Native Speaker &ndash; English &amp; Chinese Required)Location: Abu Dhabi, UAEIndustry: Chemical Manufacturing / Industrial OperationsSalary: AED 6,000 &ndash; 8,000 per monthEmployment Type: Full-timeAbout the RoleWe are seeking a proactive and highly organized Business Assistant to support in overseeing daily operations across procurement, supply chain, sales, and government relations. This role is crucial in ensuring smooth communication, documentation flow, and coordination between internal departments, external partners, and government authorities.This position requires a native Arabic speaker with strong English proficiency and good command of Chinese (Mandarin, HSK 5 &amp; above) to support multilingual communication with stakeholders across the UAE, China, and international markets.Key Responsibilities1. Administrative &amp; Executive Support&middot; Assist with department&rsquo;s daily tasks, scheduling, meeting coordination, and documentation management.&middot; Prepare reports, presentations, memos, and translation materials in Arabic, English, and Chinese.&middot; Draft, review, and organize procurement documents, sales files, and contracts.2. Procurement &amp; Supply Chain Coordination&middot; Support communication with vendors, suppliers, and logistics partners.&middot; Assist in preparing RFQs, POs, shipment follow-up, customs documents, and logistics paperwork.&middot; Track deliveries, permits, approvals, and maintain accurate documentation of shipments and ISO tank movements.3. Sales &amp; Commercial Assistance&middot; Help manage customer correspondence, quotation drafting, contract preparation, and invoice follow-up.&middot; Maintain accurate records of client interactions.&middot; Assist with coordination of international shipments and export documentation.4. Government Relations Coordination&middot; Support communication with government departments.&middot; Arrange meetings, prepare letters, follow up on applications, and permits.&middot; Keep updated logs of all regulatory commitments and renewals.5. Multilingual Communication &amp; Translation&middot; Translate documents, emails, contracts, and technical materials between Arabic, English, and Chinese.&middot; Support smooth communication with Chinese suppliers, contractors, and customers.&middot; Facilitate cross-cultural understanding between multinational stakeholders.RequirementsLanguage Skills (Mandatory)&middot; Native Arabic speaker&middot; Excellent command of English (spoken &amp; written)&middot; Ability to communicate in Chinese (Mandarin) &mdash; reading and writing preferredEducation &amp; Experience&middot; Bachelor&rsquo;s degree in Business, Supply Chain, Engineering, Languages, or related field.&middot; Prior experience in industrial, chemical, manufacturing, or logistics sectors is an advantage.&middot; Strong organizational, coordination, and communication skills.&middot; Ability to handle confidential information and work in a fast-paced environment.&middot; Proficiency in MS Office (Word, Excel, PowerPoint).Personal Traits&middot; Detail-oriented, proactive, and reliable.&middot; Strong sense of responsibility and urgency.&middot; Fast learner with the ability to work closely under a senior manager.&middot; Culturally adaptable and comfortable working with multinational teams.What We Offer&middot; Opportunity to work alongside senior leadership in a dynamic industrial environment.&middot; Exposure to procurement, supply chain, sales, and government relations in a high-growth sector.&middot; Professional development and career growth opportunities in a leading UAE chemical manufacturer.&middot; Multicultural work environment with UAE and China cross-industry interactions.How to ApplyInterested candidates are invited to send their updated CV to gfc.recruit@uaegfc.com with the subject line: &ldquo;Application for Business Assistant&quot;Job Types: Full-time, PermanentPay: Up to AED6,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>Chineese (Required)</li><li>Arabic (Required)</li><li>English (Required)</li></ul>

Business Assistant

Arla Foods

<div>
 Location
 
 
 Abu Dhabi, AE
 
 
 Are you passio&shy;nate about driving change and creating impact? Then Logistic Supervisor is the right career opportunity for you to grow your career with Arla Foods in UAE, Oman &amp; Qatar!
 
 
 At Arla, we do so much more than make some of the world&rsquo;s favourite dairy products.
 
 
 We make healthy taste delicious, mornings worth getting up for and family dinners unforgettable. Puck&reg;, Dano&reg;, Lurpak&reg; and Kraft&reg; &ndash; names like these make us a vital, natural part of modern life in over 100 countries around the world. We are 1,600 employees in the Middle East and Africa and 19,000 global employees at the heart of our business. Every single one of us plays an important role and together we build on our 10bn Euros turnover and establish our position as one of the largest dairy companies in the world.
 
 
 
 Leading our logistic efforts across UAE
 
 
 
 As our Logistic associate, you will ensure effective and efficient logistics and distribution operations. You should be able to promptly resolve fleet, distribution, supply issues and have strong negotiation skills your key responsibilities will be to lead smooth operations with government authorities. In doing so you will be responsible for following
 
 
 <ul>
 <li>
 Assists in ensuring availability and optimal planning of transport resources.
 </li>
 <li>
 Assists in ensuring that routes depart on time to deliver customer service levels to the agreed standard.
 </li>
 <li>
 Assists in ensuring high quality in the operation of central transport scheduling processes and that all documentation is kept and maintained.
 </li>
 <li>
 Follows established processes providing day-to-day support necessary to ensure delivery of operational targets, supporting transport planning and administration
 </li>
 <li>
 Works under close supervision of more senior Transport planners
 </li>
 <li>
 Delivers standard operational tasks for defined area.
 </li>
 <li>
 Is exposed to being first point of contact for business in case of issues related to transport planning
 </li>
 <li>
 Contributes to a collaborative work environment within own team and with stakeholders to ensure efficiency
 </li>
 <li>
 Complies with Arla Foods&rsquo; standards, policies as well as applicable law and Health, Safety &amp; Food Safety procedures.
 </li>
 <li>
 Embraces Good Leadership and Good Values aligned to Arla&rsquo;s culture.
 </li>
 <li>
 Embraces healthy, inclusive and safe working environment.
 </li>
 <li>
 Embraces quality/food safety in own area of responsibility, and quality and food safety mindset.
 </li>
 <li>
 Embraces Arla&rsquo;s sustainability journey/practices within own area.
 </li>
 <li>
 Embraces digital transformation mindset, working with data to drive decision making.
 
 
 </li>
 </ul>
 
 Educational Background/experience
 
 
 
 <ul>
 <li>
 Newly graduated from relevant practical experience
 </li>
 <li>
 Basic IT skills
 </li>
 <li>
 Fluency in English
 </li>
 <li>
 Digital mindset
 </li>
 <li>
 UAE Driving License
 
 
 </li>
 </ul>
 
 Shape the Future of Dairy
 
 
 
 Arla is a global leader in the dairy industry, committed to enabling good food choices that make life better, providing people with natural, sustainable nourishment, while taking care at every step to ensure Arla is a choice they can feel good about. If you are looking to shape the future with an ambitious global cooperative that truly cares about your growth, where everyone feels valued and empowered, and collaboration is the core of culture, Arla is a choice you can feel good about.
 
 
 
 
 Ref. 104721
 
 
</div>

Logistics Associate - Al Ain (UAE National)

<div><div><div><div><div>Location:
Abu Dhabi, AE
</div></div></div></div><div><div><div><div><div>Are you passionate about driving change and creating impact? Then Logistic Supervisor is the right career opportunity for you to grow your career with Arla Foods in UAE, Oman &amp; Qatar!
</div><div>At Arla, we do so much more than make some of the world&rsquo;s favourite dairy products.
</div><div>We make healthy taste delicious, mornings worth getting up for and family dinners unforgettable. Puck&reg;, Dano&reg;, Lurpak&reg; and Kraft&reg; &ndash; names like these make us a vital, natural part of modern life in over 100 countries around the world. We are 1,600 employees in the Middle East and Africa and 19,000 global employees at the heart of our business. Every single one of us plays an important role and together we build on our 10bn Euros turnover and establish our position as one of the largest dairy companies in the world.</div> 
<div></div>
<div>
Leading our logistic efforts across UAE</div>
<div>
 As our Logistic associate, you will ensure effective and efficient logistics and distribution operations. You should be able to promptly resolve fleet, distribution, supply issues and have strong negotiation skills your key responsibilities will be to lead smooth operations with government authorities. In doing so you will be responsible for following :</div>
<ul>
<li>Assists in ensuring availability and optimal planning of transport resources.
</li><li>Assists in ensuring that routes depart on time to deliver customer service levels to the agreed standard.</li>
<li>Assists in ensuring high quality in the operation of central transport scheduling processes and that all documentation is kept and maintained.</li>
<li>Follows established processes providing day-to-day support necessary to ensure delivery of operational targets, supporting transport planning and administration</li>
<li>Works under close supervision of more senior Transport planners</li>
<li>Delivers standard operational tasks for defined area.</li>
<li>Is exposed to being first point of contact for business in case of issues related to transport planning</li>
<li>Contributes to a collaborative work environment within own team and with stakeholders to ensure efficiency</li>
<li>Complies with Arla Foods&rsquo; standards, policies as well as applicable law and Health, Safety &amp; Food Safety procedures.</li>
<li>Embraces Good Leadership and Good Values aligned to Arla&rsquo;s culture.</li>
<li>Embraces healthy, inclusive and safe working environment.</li>
<li>Embraces quality/food safety in own area of responsibility, and quality and food safety mindset.</li>
<li>Embraces Arla&rsquo;s sustainability journey/practices within own area.</li>
<li>Embraces digital transformation mindset, working with data to drive decision making.</li></ul> 
<div></div>
<div>
Educational background/experience</div>
<ul>
<li>Newly graduated from relevant practical experience</li>
<li>Basic IT skills</li>
<li>Fluency in English</li>
<li>Digital mindset</li>
<li>UAE Driving License</li></ul> 
<div></div>
<div>
Shape the Future of Dairy</div>
<div>
Arla is a global leader in the dairy industry, committed to enabling good food choices that make life better, providing people with natural, sustainable nourishment, while taking care at every step to ensure Arla is a choice they can feel good about. If you are looking to shape the future with an ambitious global cooperative that truly cares about your growth, where everyone feels valued and empowered, and collaboration is the core of culture, Arla is a choice you can feel good about.</div><div> 
#LI-POGAW 
Ref.: 104721</div></div></div></div></div></div>

Explore 341+ Logistics assistant in Abu Dhabi United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

341 logistics assistant jobs IN Abu Dhabi United Arab Emirates

Stores Assistant (Shipping & Logistics)

Logistic (Transportation) Administrator

Logistics Coordinator - Abu Dhabi

Administrative Assistant

Business Assistant

Logistics Associate - Al Ain (UAE National)

Logistics Associate - Al Ain (UAE National)