administrative coordinator

hr coordinator

logistics coordinator / team assistant Jobs in Kuwait City

logistics coordinator / team assistant

logistics coordinator team assistant

JOB HUB GLOBAL

Job Position - Team Assistant/Logistics CoordinatorWork Location: Kuwait &ndash; Client Head Office Contract Type: Contract (6&ndash;12 months, extendable) Working Hours: 48 hours a weekSalary: 450 KWD per month (all-inclusive)About the RoleOur client, a globally recognized leader in industrial automation and digital solutions, is seeking a detail-oriented Document Controller with a logistics background to support operations at its Head Office in Kuwait. The role focuses on effective document control, compliance with internal standards, and coordination of logistics-related documentation. Arabic proficiency (written and verbal) is mandatory.Key Responsibilities<ul><li>Implement and maintain document control procedures in line with company policies and project requirements</li><li>Manage the receipt, registration, classification, distribution, and archiving of logistics and operational documents</li><li>Ensure document accuracy, version control, traceability, and timely circulation to relevant stakeholders</li><li>Coordinate closely with logistics, operations, and administrative teams to ensure documentation completeness and compliance</li><li>Maintain confidentiality, integrity, and security of all controlled documents</li><li>Prepare document registers, reports, and status updates as required by management</li><li>Support audits, inspections, and internal reviews by providing accurate documentation in a timely manner</li></ul>Requirements<ul><li>Previous experience as a Document Controller, preferably within logistics, supply chain, or project-based environments</li><li>Mandatory proficiency in Arabic (written and verbal); working knowledge of English is preferred</li><li>Strong organizational skills with high attention to detail and accuracy</li><li>Proficient in Microsoft Office applications; experience with document management systems is an advantage</li><li>Ability to manage multiple priorities and meet deadlines in a structured and professional manner</li><li>Strong interpersonal and communication skills, with the ability to work effectively in a corporate environment</li></ul>Please note that applicants should answer the pre-screening questions to be considered for this positionTHOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTEDAbout Job Hub GlobalAt Job Hub Global, we believe that people are at the heart of every great organization. As a premier HR consultancy, we are passionate about helping businesses thrive by providing bespoke recruitment, staff outsourcing, workforce solutions, and HR management consultancy services that are tailored to meet your unique needs.With a deep understanding of the evolving workplace, we are committed to connecting exceptional talent with exceptional companies. Our mission is to empower businesses with the right people, processes, and strategies to drive success. Whether you&rsquo;re looking to build a high-performing team, streamline your workforce, or navigate the complexities of HR management, Job Hub Global is here to partner with you every step of the way.Together, we&rsquo;ll turn challenges into opportunities and dreams into achievements. Your success is our businessJob Types: Full-time, Temporary, Contract Contract length: 6 monthsPay: KD450.000 per monthApplication Question(s):<ul><li>Can you read, write and speak Arabic?</li><li>Can you join immediately?</li><li>What is your nationality?</li><li>Do you accept the full package salary that is on offer?</li><li>Can you commit to a 6&ndash;12 month contract (extendable)?</li><li>Total work experience in Logistics</li><li>What type of shipments have you handled &mdash; sea freight, air freight, or land freight?</li></ul>Work Location: In person

Logistics Coordinator / Team Assistant

Confident

Responsibilities :<ul><li>Maintain and update employee files (physical and electronic) ensuring completeness, accuracy, and confidentiality.</li><li>Ensure timely filing of employment contracts, identification documents, letters, and all relevant records.</li><li>Regularly audit files to ensure compliance with internal policies and labor laws.</li><li>Monitor and record employee attendance, absences, and leave.</li><li>Reconcile monthly attendance data with department heads for payroll processing.</li><li>Report irregularities or attendance issues to HR management.</li><li>Prepare and print official HR documents such as warning letters, penalties, employment certificates, salary certificates, and internal memos.</li><li>Ensure documents are reviewed, approved, signed, and filed as per policy.</li><li>Maintain logs and trackers for all issued documents.</li><li>Coordinate and follow up with the GR for Employees documents and other official government documents</li><li>Assist in offboarding processes, ensuring documentation is completed and filed.</li><li>Respond to employee queries related to files, attendance, and document requests.</li><li>Ensure all responsibilities are carried out in line with company policies and local labor regulations.</li></ul>Requirements:<ul><li>Bachelor's degree in Human Resources, Business Administration, or related field.</li><li>Transferrable Residency in Kuwait.</li><li>1&ndash;3 years of HR experience (HR Assistant, HR Coordinator, or similar role)</li><li>Strong knowledge of labor laws.</li><li>Excellent communication and interpersonal skills</li><li>Strong organizational and multitasking abilities</li><li>Proficient in Microsoft Office.</li></ul>Job Type: Full-timeWork Location: In person

HR Coordinator

Future Technology Systems Co. (FutureTEC)

<div>
 
 
 Personal Assistant to the CEO
 
 
 
 
 Location:
 
 Kuwait
 
 
 
 Reporting to:
 
 CEO
 
 
 
 Company:
 
 FutureTEC
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a highly organized, proactive, and trusted
 
 Personal Assistant to the CEO
 
 to provide high-level administrative, operational, and coordination support. This role requires exceptional professionalism, discretion, and the ability to operate confidently in a fast-paced, executive environment across multiple countries.
 
 
 The ideal candidate will act as a
 
 strategic right hand
 
 to the CEO&mdash;ensuring efficiency, structure, and seamless coordination across internal teams, external partners, and executive stakeholders.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, meetings, travel, and priorities with precision.
 </li>
 <li>
 Prepare agendas, briefing documents, presentations, and follow-ups for meetings.
 </li>
 <li>
 Handle confidential correspondence, documents, and sensitive information with the highest discretion.
 </li>
 <li>
 Act as a gatekeeper for the CEO&rsquo;s time, ensuring focus on strategic priorities.
 </li>
 </ul>
 
 
 
 
 
 Business Coordination &amp; Follow-Up
 
 
 <ul>
 <li>
 Coordinate with department heads to track action items, deadlines, and deliverables.
 </li>
 <li>
 Follow up on executive decisions and ensure timely execution across teams.
 </li>
 <li>
 Support preparation of reports, dashboards, and executive summaries.
 </li>
 <li>
 Assist in organizing board meetings, leadership meetings, and strategic workshops.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 Serve as a primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Draft professional emails, letters, and communications on behalf of the CEO.
 </li>
 <li>
 Coordinate with partners, vendors, consultants, and investors as required.
 </li>
 <li>
 Maintain professional communication across different cultures and regions.
 </li>
 </ul>
 
 
 
 
 
 Travel &amp; Logistics
 
 
 <ul>
 <li>
 Plan and manage complex regional and international travel itineraries.
 </li>
 <li>
 Handle visas, accommodations, transportation, and meeting schedules.
 </li>
 <li>
 Ensure all travel arrangements are efficient and aligned with business objectives.
 </li>
 </ul>
 
 
 
 
 
 Process &amp; Organization
 
 
 <ul>
 <li>
 Help organize and structure incoming requests, documents, and approvals.
 </li>
 <li>
 Maintain orderly digital and physical filing systems.
 </li>
 <li>
 Support process improvements to enhance executive office efficiency.
 </li>
 <li>
 Assist in ad-hoc projects and special assignments as needed.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field (preferred).
 </li>
 <li>
 
 5+ years of experience
 
 as a Personal Assistant / Executive Assistant to senior leadership.
 </li>
 <li>
 Strong organizational, time-management, and multitasking skills.
 </li>
 <li>
 Exceptional written and verbal communication skills in
 
 English
 
 (Arabic is a strong plus).
 </li>
 <li>
 High level of professionalism, maturity, and discretion.
 </li>
 <li>
 Ability to work independently and anticipate executive needs.
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams, SharePoint, or similar tools is an advantage.
 </li>
 <li>
 Comfortable working across multiple countries and time zones.
 </li>
 </ul>
 
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 Trustworthy and highly confidential
 </li>
 <li>
 Proactive, detail-oriented, and solution-driven
 </li>
 <li>
 Calm under pressure and adaptable to change
 </li>
 <li>
 Strong interpersonal and coordination skills
 </li>
 <li>
 Business-minded with executive presence
 </li>
 </ul>
 
 
 
 
 
 Why Join Us
 
 
 <ul>
 <li>
 Work directly with the CEO on strategic and regional initiatives.
 </li>
 <li>
 Exposure to executive decision-making, leadership, and high-impact projects.
 </li>
 <li>
 Dynamic and professional working environment within a growing regional organization.
 </li>
 <li>
 Opportunity for long-term growth and increased responsibility.
 </li>
 </ul>
 
 
</div>

Personal Assistant

International Group of Aamina

Position: Operations Manager (FEMALE )Location: Kuwait City &ndash; Central Kitchen (On-Site) Salary: KD 650 &ndash; 700/month Gender: Preferably Female Visa ; 18 Normal onlyAbout the RoleWe are seeking a highly organized and bilingual Operations Manager to oversee daily kitchen and operational activities. The ideal candidate will manage a small team (4&ndash;6 members), handle inventory, coordinate GCC shipments, ensure smooth order fulfillment, and support e-commerce operations &mdash; all while maintaining compliance with GCC food safety standards.This role reports directly to the Founder.Key Responsibilities<ul><li>Oversee daily operations and ensure smooth workflow</li><li>Manage and supervise a team of 4&ndash;6 staff</li><li>Handle inventory control, stock planning, and procurement coordination</li><li>Manage order fulfillment and dispatch processes</li><li>Coordinate GCC shipments and ensure compliance with regulations</li><li>Oversee e-commerce operations (Shopify or similar platforms)</li><li>Prepare reports and track operational performance</li><li>Support sales and business growth initiatives</li></ul>Key Requirements✅ 3&ndash;4 years of experience in operations (F&amp;B or e-commerce preferred) ✅ Bilingual: Arabic &amp; English (mandatory) ✅ Proficiency in Shopify or similar e-commerce platforms ✅ Strong leadership, communication, and organizational skills ✅ Knowledge of GCC logistics and compliance is an advantage ✅ Bachelor&rsquo;s degree or equivalent qualificationJob Type: Full-timePay: KD650.000 - KD700.000 per monthWork Location: In person

Operations Manager (Central Kitchen )

RECAFCO

We&rsquo;re Hiring: Foreman &ndash; Storage Yard (Precast)Join a leading construction company and play a key role in managing precast yard operations.Key Responsibilities: ✔ Supervise storage, handling &amp; dispatch of precast elements ✔ Ensure safety compliance and proper stacking ✔ Coordinate with production &amp; logistics teamsRequirements: 5&ndash;8 years of precast/construction experience Strong knowledge of rigging &amp; lifting operations Proven leadership skillsLocation: Minabdullah, Ahmadi, KuwaitApply now or share with someone who fits this role!Forward your CV on careers@recafco.comJob Type: Full-timeWork Location: In person

Foreman - Storage Yard (Precast)

تطبيق مرسال لتوصيل الطلبات الاستهلاكية

Accountant Needed for a Delivery CompanyRequirements:<ul><li>Previous accounting experience (preferably in delivery or logistics companies)</li><li>Proficiency in preparing financial reports and daily entries</li><li>Ability to work with accounting software</li><li>Strong Excel skills</li><li>Accuracy and commitment to work</li></ul>Responsibilities:<ul><li>Record daily financial transactions</li><li>Prepare monthly and annual financial reports</li><li>Monitor revenues and expenses</li><li>Review invoices and bank reconciliations</li></ul>Location: Kuwait To apply, please send your CV via private message or emailPriority will be given to candidates with relevant experiencea.ateek@mirsal.coالراتب المدفوع: KWD٢٥٠٫٠٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

accountant

Tenarius RO Engineering & Industrial Services Ltd.

Job SummaryTenarius RO Engineering &amp; Industrial Services Ltd. is seeking a highly organized and proactive Administrative Coordinator to join our team in Al Asimah, Kuwait City. The successful candidate will support daily administrative operations, coordinate office activities, and ensure smooth communication across departments. This role is ideal for individuals with strong organizational and multitasking skills in a professional industrial environment.Responsibilities<ul><li>Coordinate daily administrative activities and office operations</li><li>Manage correspondence, emails, and internal communications</li><li>Maintain accurate records, files, and documentation</li><li>Schedule meetings, appointments, and company events</li><li>Prepare reports, presentations, and business documents</li><li>Support project teams with administrative tasks</li><li>Monitor office supplies and coordinate procurement</li><li>Liaise with clients, vendors, and internal departments</li></ul>Requirements / Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field preferred</li><li>Previous experience in administrative or coordination roles is an advantage</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Attention to detail and problem-solving skills</li><li>Ability to work independently and within a team</li><li>Fluency in English (Arabic is an advantage)</li><li>Must be based in Kuwait or willing to relocate</li></ul>Compensation and BenefitsSalary: KWD 450 &ndash; KWD 700 per month (depending on experience)Benefits:<ul><li>Paid annual leave</li><li>End-of-service benefits as per Kuwait Labor Law</li><li>Training and professional development opportunities</li><li>Supportive and structured work environment</li><li>Career growth opportunities in engineering and industrial services</li></ul>Application ProcessInterested candidates are invited to submit their updated CV along with a brief cover letter outlining their administrative experience and relevant skills.Only shortlisted candidates will be contacted.Job Type: Full-timePay: KD450.000 - KD700.000 per monthWork Location: In person

Administrative Coordinator

Explore 133+ Logistics coordinator team assistant in Kuwait City this April. Find roles across top companies and apply now to boost your career.