project manager

finance manager

hr manager

operations manager

office administrator

manager administrative

Meraki Group

<div>Meraki Group is seeking an enthusiastic and organized Administrator to join our team. In this essential role, you will be responsible for ensuring the smooth operation of administrative functions across the organization. Your support will be critical in maintaining efficient office procedures and fostering a productive work environment.<h3 class="jobSectionHeader">
Key Responsibilities:</h3><ul>
<li>Manage and organize office operations and procedures to ensure efficiency.</li>
<li>Assist in the preparation and coordination of meetings, including scheduling, agenda preparation, and minute-taking.</li>
<li>Maintain filing systems, both digital and paper-based, ensuring all documents are organized and accessible.</li>
<li>Handle incoming communications, including phone calls, emails, and mail, redirecting them as necessary.</li>
<li>Support human resources functions, including onboarding coordination, employee documentation, and attendance tracking.</li>
<li>Assist with procurement of office supplies and management of inventory levels.</li>
<li>Help maintain a welcoming and professional office environment for staff and visitors.</li>
<li>Collaborate with various departments to support interdepartmental projects and initiatives.</li>
</ul>Requirements<h3 class="jobSectionHeader">
Requirements:</h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>A minimum of 3-5 years of experience in an administrative role, preferably within a corporate environment in GCC</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Strong organizational skills with the ability to prioritize tasks effectively.</li>
<li>Excellent written and verbal communication skills.</li>
<li>A self-starter with a proactive approach and attention to detail.</li>
<li>Ability to maintain confidentiality and exercise discretion when handling sensitive information.</li>
<li>Valid UAE driving license is mandatory.</li></ul></div>

Administrator

Confidential

<div>
 
 Hiring for an Administrator role. An ideal candidate should have atleast 2+ years experience in analytical reporting, dashboards and advance Excel.
 
 
 
 
 
 
 
 Required Criteria:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or equivalent.
 </li>
 <li>
 Excellent English Communication Skills
 </li>
 <li>
 Strong organizational skills (managing schedules &amp; records).
 </li>
 <li>
 Excellent written and verbal communication in English.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint), ERP systems, and database management.
 </li>
 <li>
 Ability to resolve administrative challenges independently.
 </li>
 <li>
 High attention to detail and accuracy.
 </li>
 <li>
 Professional attitude with strong interpersonal skills.
 </li>
 <li>
 Capable of multitasking and prioritizing in a fast paced environment.
 </li>
 </ul>
</div>

Nova Pharma Trading KSA

<ul><li>Assist in daily office operations and administrative tasks</li><li>Handle filing, documentation, and record keeping</li><li>Coordinate internal communication and support scheduling</li><li>Maintain office supplies and equipment</li><li>Support Team and other departments as needed</li><li>Ensure confidentiality of sensitive information</li><li>Proficient in Microsoft Office (Excel, Word, Outlook, etc.)</li></ul>Job Type: Full-time

Admin Executive

Boundless

<div>
 
 
 Role Overview
 
 
 
 We are looking for a detail-oriented and resourceful Office Assistant to support the Operations Manager, in the daily execution of administrative and operational tasks. The ideal candidate is organized, adaptable, and comfortable using AI tools to streamline work processes, support documentation, and assist with cross-departmental coordination.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Assist in managing calendars, scheduling meetings, and preparing necessary materials in advance.
 </li>
 <li>
 Draft emails, reports, and internal communications with the help of AI-powered writing tools (e.g., ChatGPT, Microsoft Copilot, Manus AI, ).
 </li>
 <li>
 Organize and maintain files, documents, and task trackers in both physical and digital formats.
 </li>
 <li>
 Support meeting preparation by gathering agendas, compiling notes, and converting discussions into formal minutes.
 </li>
 <li>
 Coordinate with various departments to collect information and follow up on pending items.
 </li>
 <li>
 Use AI and automation tools to generate summaries, transcribe notes, and enhance daily workflows.
 </li>
 <li>
 Support the Operations Manager with ad-hoc administrative needs, research, and documentation tasks.
 </li>
 <li>
 Ensure confidentiality and professional handling of sensitive information.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Proven experience in an administrative or office support role.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital workspace tools (Google Workspace, Trello, etc.).
 </li>
 <li>
 Familiarity with AI tools (e.g., ChatGPT, transcription tools, Manus AI, content generators) and interest in leveraging technology to optimize work.
 </li>
 <li>
 Excellent organizational, written, and verbal communication skills.
 </li>
 <li>
 Discreet, reliable, and able to handle multiple priorities in a fast-paced environment.
 </li>
 <li>
 Fluency in English is essential; Arabic is a plus.
 </li>
 </ul>
 
 
</div>

Operations Assistant (AI & Data Management)

Exceptional Medical Ambulance and Homecare Services LLC

Job DescriptionThe Office Manager is responsible for managing the overall administrative, operational, and support functions of the home health care and ambulance services office. This position plays a key role in ensuring seamless coordination between clinical teams, operations, HR, and management while maintaining compliance with UAE laws, healthcare regulations, and internal policies. The Office Manager acts as the central point of communication and ensures efficient utilization of resources to support the delivery of high-quality healthcare and emergency medical services.2. Key ResponsibilitiesA. Office &amp; Administrative ManagementSupervise daily office operations and administrative staff to ensure smooth workflows.Maintain accurate filing systems (digital and physical) for company documents, staff files, and patient records.Oversee procurement and inventory management of office and medical supplies.Manage contracts, renewals, and vendor/supplier relationships.B. Operational SupportCoordinate daily scheduling for ambulance dispatch and home health care visits.Ensure proper documentation of patient care plans, progress notes, and medical reports.Monitor and update vehicle-related records (registration, insurance, maintenance schedules, mileage logs).Support operations team in rostering staff shifts, monitoring attendance, and leave records.C. Compliance &amp; Quality AssuranceEnsure compliance with UAE healthcare authorities (DCAS/DOH/DHA/MOH) regulations.Maintain readiness for inspections, audits, and license renewals.Support quality assurance programs, including incident reporting, corrective action plans, and continuous improvement initiatives.Prepare and maintain monthly/quarterly reports for management and regulatory bodies.D. Finance &amp; ReportingHandle petty cash management and ensure timely expense settlements.Support finance department with billing, collections, and payment tracking.Prepare operational and administrative cost reports for management review.Assist with budget planning and cost control measures.E. Communication &amp; Team CoordinationAct as the primary communication link between management, clinical staff, and external stakeholders.Address patient/client inquiries and complaints promptly and professionally.Organize and document management/departmental meetings including agenda, minutes, and follow-ups.Support HR is admin tasks3. QualificationsBachelor&rsquo;s degree in Business Administration, Healthcare Management, or a related discipline.3&ndash;5 years of proven experience in office management or healthcare administration (ambulance/home health care experience preferred).Knowledge of UAE healthcare regulations and licensing requirements.Proficiency in MS Office applications and healthcare/ERP software.Strong organizational and multitasking abilities.Excellent verbal and written communication skills in English (Arabic is an advantage).Healthcare Operations KnowledgeRegulatory Compliance &amp; DocumentationFinancial &amp; Administrative AcumenProblem-Solving &amp; Decision-MakingCustomer Service OrientationTime Management &amp; Attention to DetailJob Type: Full-timeExpected Start Date: 01/09/2025

Office Manager

ENOC

<div>
 
 
 Job Purpose
 
 
 
 To overseas daily admin operations, supervise staff, coordinate resources, and implement administrative policies and procedures to support the delivery of high-quality healthcare services} will play a crucial role in ensuring efficient and effective administrative processes and providing guidance to the administrative staff
 
 
 
 
 
 
 Principal Accountabilities
 
 
 <ol>
 <li>
 Oversee the administrative operations of the ENOC Occupational Health Center.
 </li>
 <li>
 Supervise the administrative staff, including training, scheduling, and conducting performance evaluations.
 </li>
 <li>
 Ensuring smooth day-to-day operations of the health center related to administrative tasks and managing admin resources efficiently.
 </li>
 <li>
 Supervise administrative policies, procedures, and systems to improve operational efficiency, streamline workflows, and enhance patient care delivery.
 </li>
 <li>
 Oversee the maintenance of accurate and up-to-date patient records, ensuring compliance with privacy regulations and standards.
 </li>
 <li>
 Collaborate with clinical staff and other departments to ensure smooth and coordinated patient flow throughout the health center.
 </li>
 <li>
 Monitor the inventory of medical and office supplies, ensuring adequate stock levels and cost-effective procurement in collaboration with clinical staff.
 </li>
 <li>
 Handle patient inquiries, concerns, and complaints, resolving issues in a timely and professional manner.
 </li>
 <li>
 Conduct regular meetings with the administrative staff to provide guidance, address concerns, and foster a positive work environment.
 </li>
 <li>
 Follow up with external stakeholders, such as insurance providers, vendors, and regulatory agencies, as necessary.
 </li>
 <li>
 Assist with special projects and initiatives as assigned by Senior Medical Compliance Officer.
 </li>
 <li>
 Monitoring expenses, implement cost-control measures and optimize financial resources. Managing the physical environment of the health center, including maintenance, security, and equipment procurement
 </li>
 <li>
 Ensure the cleanliness, safety, and functionality of the health center's facilities and equipment.
 </li>
 <li>
 Developing and maintaining relationships with center's vendors, suppliers, and external stakeholders to ensure the availability of necessary resources and services.
 </li>
 <li>
 Monitor and enhance the quality of administrative services provided, implement quality improvement initiatives, and addressing any identified deficiencies.
 </li>
 <li>
 Monitor the administrative records, data, and information systems to support efficient operations and compliance.
 </li>
 <li>
 Collaborating with Center manager to develop and implement administrative strategies aligned with the overall goals and vision of the health center.
 </li>
 </ol>
 
 
 
 
 
 Minimum Requirements
 
 
 <ol>
 <li>
 Bachelor's degree in healthcare administration, business administration, or a related field.
 </li>
 <li>
 Good experience in healthcare administration or healthcare management roles, with a strong understanding of healthcare operations.
 </li>
 <li>
 In-depth knowledge of healthcare regulations, privacy laws, and compliance requirements.
 </li>
 <li>
 Good experience in using healthcare management software and electronic health record
 </li>
 <li>
 (EHR) systems
 </li>
 </ol>
 
 
 *The location of this role will be in Jebel Ali
 
 
 
 
</div>

Administration Incharge - Occupational Health Centre (Emirati Talent)

Tropventure FZE - LLC

Human Resource &amp; Administrative Supervisor &ndash; Kihaa Maldives Salary: USD 750 &ndash; 900 / AED 2,750 &ndash; 3,300 per month (based on experience) Location: Kihaa Maldives &ndash; Baa Atoll, Maldives (NOT Dubai) Job Type: Full-time Industry: Hospitality / Resort / AdministrationKihaa Maldives is a luxury island resort located in the heart of Baa Atoll, a UNESCO Biosphere Reserve, offering world-class hospitality with authentic Maldivian warmth. We are seeking a dedicated and proactive Human Resource &amp; Administrative Supervisor to support the smooth running of our HR and administrative functions.Key Responsibilities<ul><li>Maintain accurate attendance records for all employees</li><li>Keep updated documentation and personnel files for all staff members</li><li>Prepare and issue Job Offer Letters and Employment Contracts</li><li>Maintain and update records of employee performance reviews</li><li>Conduct and coordinate performance appraisals</li><li>Regularly update employee details and ensure records are current</li><li>Handle general HR-related administrative work</li><li>Provide counselling to employees when required</li><li>Prepare and issue disciplinary actions in consultation with the General Manager (GM)</li><li>Assist the GM with all HR functions and initiatives</li></ul>Requirements<ul><li>Proven experience in HR and/or administrative roles, preferably in the hospitality industry</li><li>Strong organizational and record-keeping skills</li><li>Good knowledge of employment laws and HR best practices in the Maldives</li><li>Excellent communication and interpersonal skills</li><li>Ability to handle confidential information with professionalism</li><li>Proficiency in MS Office applications</li></ul>Benefits<ul><li>Competitive salary: USD 750 &ndash; 900 / AED 2,750 &ndash; 3,300 per month (based on experience)</li><li>Eligible for monthly service charge</li><li>Accommodation and meals provided</li><li>Career development and training opportunities</li><li>Work in a luxury island resort environment</li></ul>How to ApplyPlease send your CV and expected salary to sabreen@tropventure.com Applications will be accepted until Monday, 11 August 2025. We give 3 days for interested candidates to apply.Job Type: Full-timePay: AED2,700.00 - AED3,300.00 per monthApplication Question(s):<ul><li>Are you willing to relocate and live full-time in the Maldives?</li><li>o you have previous HR and/or administrative experience in the hospitality industry?</li><li>Do you accept the salary range of USD 750 &ndash; 900 / AED 2,750 &ndash; 3,300?</li></ul>

Human Resource & Administrative Supervisor – Maldives

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Administrator

Administrator

Admin Executive

Operations Assistant (AI & Data Management)

Office Manager

Administration Incharge - Occupational Health Centre (Emirati Talent)

Human Resource & Administrative Supervisor – Maldives