operations manager

administrative assistant

office manager

admin assistant

office administrator

manager administrative

Harmony Ballet&Music Centre

Job Title: Female Part-time Administrator Location: Harmony Ballet and Music CentreAbout Us: Harmony Ballet and Music Centre is a vibrant and nurturing environment that offers dance and music education for children. We specialize in ballet and music programs, fostering creativity and discipline in young minds. We are committed to providing an exceptional learning experience for children and maintaining strong connections with the community.What we're looking for:<ul><li>Fluent English skills are required.</li><li>Bonus points if you're also fluent in Russian and/or Arabic! Your multilingual skills will be a valuable asset in our diverse environment.</li></ul>Position Overview: The Administrative Manager will oversee the day-to-day administrative operations of Harmony Ballet and Music Centre. This role is vital in ensuring the smooth functioning of the Centre by managing all administrative tasks, supporting teachers, students, and parents, and improving operational efficiency. The ideal candidate is highly organized, proactive, and able to handle multiple responsibilities in a dynamic environment.Key Responsibilities:<ul><li>Oversee the general administrative operations, ensuring a welcoming and organized environment for students, parents, and staff.</li><li>Manage student enrollment, scheduling of classes, and teacher assignments through Okrabook CRM system.</li><li>Serve as the primary point of contact for parents and students, handling inquiries and communication via social media accounts, email, phone, and in-person.</li><li>Assist with the planning and coordination of events, recitals, and performances.</li><li>Maintain accurate records of student attendance, payments, and other necessary documentation.</li><li>Work closely with the teaching staff to coordinate curriculum schedules and communicate any changes.</li><li>Handle invoices, and other financial records in coordination with the Managing Director.</li><li>Ensure compliance with all regulatory requirements and company policies.</li><li>Implement and manage effective office systems and procedures to improve efficiency, including Okra book CRM, Stripe, Google Sheets etc.</li><li>Monitor and maintain office supplies and equipment.</li><li>Lead and train any administrative staff as necessary.</li></ul>Qualifications:<ul><li>Previous experience in an administrative or managerial role, preferably in a similar environment (education, arts, or child-focused organizations).</li><li>Strong organizational and multitasking skills, with attention to detail.</li><li>Excellent communication skills, both written and verbal.</li><li>Proficiency in office software such as Microsoft Office Suite, Google Workspace, CRM systems for similar businesses and Stripe payment system.</li><li>Ability to work independently and collaboratively as part of a team.</li><li>Experience handling financial tasks such as invoicing is a plus.</li><li>A passion for the arts, education, and working with children is highly desirable.</li><li>Fluent English: Excellent verbal and written communication skills are mandatory for daily business operations.</li><li>Russian (advantageous): Proficiency in verbal and written Russian is a significant advantage, particularly for liaising with Russian-speaking clients or partners.</li><li>Arabic (advantageous): Strong communication skills in Arabic (both verbal and written) are a plus, as it is beneficial for local communication and official documentation.</li></ul>Working Hours: This is part time position with some flexibility required during peak times such as performances or special events. Normal working hours shall be Tuesday - Friday, 2pm to 6pm, and Saturday-Sunday, 9:00am-2:00pm and weekly off provided.The salary and benefits package for this position will be discussed with qualified candidates during the interview process. Compensation is competitive and will be based on the candidate's skills, experience, and background.Job Type: Part-timePay: AED3,000.00 per monthExpected hours: No less than 12 per weekLanguage:<ul><li>Fluent in English (Required)</li><li>Russian (Required)</li><li>Arabic (Preferred)</li></ul>

Administrator

Option 1 Event Services India Pvt. Ltd.

To provide administrative and operational support to ensure smooth day-to-day office functioning. The Emirati Admin will assist in documentation, coordination with departments, handling correspondence, and supporting HR and facility-related tasks while ensuring compliance with company policies and UAE labor and cultural standards.Key Responsibilities:Administrative Support<ul><li>Handle routine correspondence, filing, and document control (soft and hard copies).</li><li>Prepare and manage reports, memos, and internal communications.</li><li>Support in organizing meetings, preparing agendas, and taking minutes.</li><li>Assist in procurement requests, quotations, and coordination with vendors.</li></ul>Office &amp; Facility Management<ul><li>Ensure cleanliness and readiness of meeting rooms, pantry, and workstations.</li><li>Coordinate maintenance, courier, and logistics requests with service providers.</li><li>Manage inventory of office supplies and stationery.</li></ul>HR &amp; Employee Coordination<ul><li>Support HR team with onboarding and joining formalities of new employees.</li><li>Maintain employee records and assist in attendance, leave tracking, and ID card issuance.</li><li>Coordinate internal staff communication (announcements, events, notices).</li></ul>Government Liaison (if applicable)<ul><li>Coordinate with PRO for visa, labor card, and Emiratisation-related documentation.</li><li>Maintain records related to Tawteen, Nafis, and Emiratisation programs.</li></ul>Customer / Visitor Management<ul><li>Greet visitors courteously and ensure a professional front-office experience.</li><li>Manage meeting schedules and assist with client hospitality.</li></ul>Requirements:Education:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, HR, or related field.</li></ul>Experience:<ul><li>1&ndash;3 years of experience in administrative or HR support roles (fresh graduates under Emiratisation programs may be considered).</li></ul>Skills &amp; Competencies:<ul><li>Excellent communication skills in English and Arabic.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Professional attitude, confidentiality, and reliability.</li><li>Knowledge of UAE labor law and Emiratisation initiatives is an advantage.</li></ul>Job Type: Full-timePay: AED4,300.00 - AED5,000.00 per month

Admin - Emirati

Al Rustumani Owners' Association Management Services

Job Summary:The Community Admin plays a key role in the day-to-day management and coordination of community operations within a residential development or building. This position ensures effective communication between residents, the HOA Board, service providers, and regulatory bodies (such as RERA), while supporting the smooth functioning of administrative and operational tasks.Key Responsibilities:1. Administrative Support<ul><li>Maintain accurate records of unit owners, tenants, and service providers.</li><li>Prepare and circulate notices, circulars, meeting agendas, and minutes.</li><li>Coordinate Board and Annual General Meetings (AGMs) in compliance with RERA guidelines.</li><li>Manage document filing (digital and physical) for audits and compliance.</li></ul>2. Resident Relations<ul><li>Handle resident inquiries and complaints via email, phone, or walk-ins.</li><li>Issue No Objection Certificates (NOCs), move-in/move-out permits, and access cards.</li><li>Maintain a professional and welcoming front desk/reception area (if applicable)</li></ul>3. Service Charge Management<ul><li>Assist in the issuance and tracking of service charge invoices.</li><li>Maintain payment records and send reminders for outstanding dues.</li><li>Coordinate with finance team and auditors for reconciliations and financial reporting.</li></ul>4. Vendor &amp; Maintenance Coordination<ul><li>Liaise with service providers for maintenance schedules, contract renewals, and performance feedback.</li><li>Record and follow up on work orders, maintenance issues, and resident complaints.</li></ul>5. Compliance &amp; Governance<ul><li>Ensure compliance with Dubai Land Department (DLD), RERA, and OA regulations.</li><li>Assist in submitting required reports, audits, and statutory filings.</li><li>Keep updated with changes in community management regulations.</li></ul>6. Community Engagement<ul><li>Support community events and initiatives as directed by the HOA Board.</li><li>Facilitate surveys and feedback collection to improve resident satisfaction.</li></ul>Qualifications and Skills:<ul><li>Experience in Accounts and Admin.</li><li>1-2 years&rsquo; experience in property management, community administration in the UAE.</li><li>Strong knowledge of RERA and jointly owned property (JOP) laws.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in MS Office.</li><li>Strong organizational skills and attention to detail.</li><li>Fluency in English</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per month

Admin - Community Management (Female)

R One Performance Auto Repairing

Responsibilities
 <ul>
 <li>Manage daily administrative tasks and front-desk operations</li>
 <li>Handle invoicing, quotations, and job card preparation</li>
 <li>Coordinate appointments and vehicle pick-up/drop-off schedules</li>
 <li>Maintain accurate records of inventory, parts, and service orders</li>
 <li>Support the operations team with supplier and customer communication</li>
 <li>Ensure compliance with company policies and UAE regulations</li>
 </ul>
 Requirements
 <ul>
 <li>Minimum 3 years experience in a similar role within the automotive or garage industry</li>
 <li>Strong communication and organizational skills</li>
 <li>Fluent in English</li>
 <li>Proficient in Microsoft Office, basic accounting, and garage management software</li>
 <li>Passion for cars and high-performance vehicles is a bonus</li>
 </ul>

ABCL Safety Consultants

1. Office Manager &ndash; ABCL Safety ConsultantsResponsibilities:<ul><li>Manage daily office operations and administrative staff.</li><li>Ensure smooth coordination between technical, training, and administrative teams.</li><li>Maintain office policies, documentation, and HR records.</li><li>Support management in planning, reporting, and operational efficiency.</li><li>Assist in recruitment, onboarding, and employee management.</li></ul>Requirements:<ul><li>Proven experience managing employees in a corporate or technical environment.</li><li>Strong organizational, communication, and leadership skills.</li><li>Familiarity with UAE labor laws and corporate practices is an advantage.</li><li>Proactive, detail-oriented, and capable of handling multiple responsibilities.</li></ul>How to Apply: Send your CV to career@abclsafety.com with subject line: Office Manager &ndash; ApplicationJob Type: Full-time

Office Manager

Zahr Freighters

<div>At Zahr Freighters, we are committed to delivering reliable logistics and freight management solutions backed by strong organizational efficiency. We are seeking a skilled and proactive Office Manager to join our team in Dubai. The ideal candidate will oversee administrative operations, manage office resources, and support smooth coordination across departments to ensure a productive work environment.

Key Responsibilities:
<ul>
<li>Oversee daily office operations and ensure efficient workflow across all departments.</li>
<li>Supervise administrative staff and assign tasks to maintain operational excellence.</li>
<li>Manage office supplies, procurement, and vendor relationships.</li>
<li>Coordinate meetings, schedules, and communication between internal teams and external partners.</li>
<li>Prepare and maintain company records, reports, and documentation.</li>
<li>Assist in budgeting, expense tracking, and financial reporting.</li>
<li>Ensure compliance with company policies and local regulations.</li>
<li>Support HR and recruitment processes, including onboarding and employee engagement activities.</li>
<li>Handle correspondence, filing systems, and confidential documents securely.</li>
<li>Promote a positive and organized office culture.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager or in a similar administrative role.</li>
<li>Strong organizational and multitasking skills.</li>
<li>Excellent communication and leadership abilities.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li>
<li>Ability to handle confidential information with professionalism.</li>
<li>Experience in the logistics or shipping industry is an advantage.</li>
</ul>
At Zahr Freighters, we believe that efficiency and teamwork are the foundation of success. Joining our Dubai office as an Office Manager offers an excellent opportunity to contribute to a dynamic organization that values precision, accountability, and operational excellence.</div>

Accor Group

Job Title Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Job Description Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Role Summary The Queen Elizabeth II floating hotel in Dubai is seeking a highly organized and professional Executive Assistant to provide direct support to the General Manager. This role ensures seamless office operations, effective coordination with stakeholders, and confidential handling of sensitive matters while upholding the highest standards of hospitality. Job Details Country: United Arab Emirates City: Dubai Industry: Hospitality / Travel Function: Administrative / Clerical Gender: Any Candidate Nationality: Any Candidate Preferred Location: Any Job Type: Full-time What You ll Do Provide administrative support to the General Manager, including calendar management, correspondence, and meeting preparation. Draft, edit, and manage reports, presentations, and communications on behalf of the General Manager. Act as liaison between the Executive Office, ownership, corporate offices, and external stakeholders. Coordinate Executive Committee meetings, take minutes, and ensure follow-up on action items. Manage confidential and sensitive information with discretion. Assist in planning and executing VIP visits and special projects. Organize files, records, and documentation in a secure and efficient manner. Support hotel operations when required, ensuring high standards of professionalism and service. Maintain a proactive and organized office environment. Ideal Profile Bachelor s degree in Business Administration, Office Management, or related field preferred. Proven experience as an Executive Assistant or in a senior administrative role. Excellent verbal and written English communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills with the ability to multitask effectively. High discretion and professionalism when handling confidential information. Strong problem-solving and decision-making abilities. Detail-oriented, proactive, and adaptable to changing priorities. Comfortable working in a diverse and international environment. Why Join Us Be part of a globally recognized historic hospitality icon. Opportunity to work in a unique luxury setting combining heritage and modern hospitality. Competitive compensation and benefits package. Supportive, multicultural environment with opportunities for professional growth.

Executive Assistant

Explore 2934+ Manager administrative in Dubai this November. Find roles across top companies and apply now to boost your career.

2934 manager administrative jobs IN Dubai

Administrator

Admin - Emirati

Admin - Community Management (Female)

Administrator

Office Manager

Office Manager

Executive Assistant