administrative assistant

office manager

coordinator-admin

admin assistant

administrator

manager administrative

Compass Logistics International

Job Title: Admin OfficerDepartment: Administration &amp; HR Location: Saudi Arabia Reporting To: Country Manager / Regional Admin &amp; HR DirectorPosition Overview:The Admin Officer will oversee day-to-day administrative operations in the Saudi branch, ensuring efficient office management, documentation, and compliance with Compass Ocean Logistics&rsquo; corporate standards. The role requires excellent organizational and communication skills to support management, employees, and visiting teams in all administrative matters.Key Responsibilities:1. Office Administration &amp; Coordination<ul><li>Supervise daily office operations, ensuring smooth functioning of facilities and supplies.</li><li>Manage maintenance, housekeeping, utilities, and vendor coordination.</li><li>Handle travel arrangements, hotel bookings, and logistics for local and international staff visits.</li></ul>2. HR &amp; Employee Support<ul><li>Maintain employee attendance, leave, and visa documentation in coordination with HR.</li><li>Support onboarding and exit formalities as per company policy.</li><li>Ensure compliance with Saudi labor and immigration regulations, including coordination with PRO or local authorities when required.</li></ul>3. Documentation &amp; Compliance<ul><li>Maintain updated records of trade licenses, lease agreements, insurance policies, and company assets.</li><li>Assist in renewals, registration updates, and government portal submissions.</li><li>Ensure confidentiality and secure filing of company records.</li></ul>4. Communication &amp; Reporting<ul><li>Prepare correspondence, reports, and administrative memos as needed.</li><li>Liaise with head office departments to align processes and reporting standards.</li><li>Support management in audits, renewals, and inspections.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 3&ndash;5 years of administrative experience, preferably in logistics, shipping, or corporate settings.</li><li>Strong command of MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Good understanding of local regulatory requirements and government portals (Qiwa, Muqeem, GOSI, Mudad).</li><li>Excellent written and verbal communication skills in English and Arabic.</li><li>High level of discretion, reliability, and organizational discipline.</li></ul>Key Attributes:<ul><li>Proactive and service-oriented approach.</li><li>Strong coordination and multitasking abilities.</li><li>Professional presentation and attention to detail.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you a Saudi National?</li></ul>

Admin Executive/ Jeddah, Dammam, Riyadh (KSA)

NEXTracker

<div>Job Description: 
<h2 class="jobSectionHeader">Admin Executive
</h2><h2 class="jobSectionHeader">Job Description 
</h2> 
The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. 
Here's a glimpse of what you'll do&hellip; 
General Task Management
<ul><li>Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
</li><li>Handle correspondence, emails, and communication with internal and external stakeholders.
</li><li>Maintain and update company records, files, and databases.
</li><li>Support HR in employee documentation, attendance records, and onboarding formalities.
</li><li>Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
</li><li>Assist in organizing meetings, preparing minutes, and following up on action items.
</li><li>Liaise with vendors, service providers, and landlords for office-related requirements.
</li><li>Ensure compliance with company policies, health &amp; safety standards, and government regulations.
</li><li>Manage petty cash, office budgets, and administrative expense reporting.
</li><li>Provide general administrative support to different departments as required.
</li><li>Provide support to different departments regarding administrative and logistical requirements.
</li><li>Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
</li><li>Oversee office requirements, including stationery, consumables, and equipment.
</li><li>Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
</li><li>Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
</li><li>Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
</li><li>Oversee medical and facility insurance and ensure timely annual renewal and updates.
</li><li>Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis. 
</li></ul>Qualifications
<ul><li>Bachelor&rsquo;s degree in business administration, Management, or related field.
</li><li>Courses specialized in Human Resources Management or Administrative Affairs is preferred. 
</li></ul>Skills
<ul><li>Proven experience (2&ndash;4 years) in office administration or executive support role.
</li><li>Strong organizational and multitasking skills.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Excellent communication and interpersonal skills.
</li><li>Ability to work independently and handle confidential information.
</li><li>Problem-solving mindset with attention to detail.
</li><li>Taking Responsibility. Working with team spirit.
</li></ul><ul><li>Team player with strong organizational skills.
</li><li>Outstanding verbal and written communication skills. Strong command over English speaking and writing.
</li></ul><ul><li>Taking Responsibility
</li><li>Strong ability to generate reports and conduct data analysis, strong presentation skills
</li></ul><ul><li>A results-driven approach and a keen eye for detail.
</li></ul><ul><li>Strong ability to generate reports and conduct data analysis, strong presentation skills 
</li></ul>Relationship Management
<ul><li>Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
</li><li>Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
</li><li>Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy. 
</li></ul>Here is some of what you'll need (required)&hellip;
<ul><li>Relevant HR or business/commercial degree.
</li><li>Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
</li><li>Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
</li><li>Proven experience in managing relationships with suppliers and stakeholders.
</li></ul><ul><li>Proficiency in Microsoft Office.
</li><li>Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
</li><li>Good knowledge of health, safety, and security procedures. 
</li></ul>This position reports to:
&middot; Administration Manager
At Nextracker, we are leading in the energy transition, providing the most comprehensive portfolio of intelligent solar tracker and software solutions for solar power plants, as well as strategic services to capture the full value of solar power plants for our customers. Our talented worldwide teams are transforming PV plant performance every day with smart technology, data monitoring and analysis services.
For us at Nextracker, sustainability is not just a word. It's a core part of our business, values and our operations. Our sustainability efforts are based on five cornerstones: People, Community, Environment, Innovation, and Integrity. We are creative, collaborative and passionate problem-solvers from diverse backgrounds, driven by our shared mission to provide smart solar and software solutions for our customers and to mitigate climate change for future generations.
<h1 class="jobSectionHeader">Culture is our Passion</h1></div>

Admin Executive

Dar Al Riyadh

<div>Responsibilities:
<ul><li>Manage day-to-day office and site administration activities to ensure smooth operations.
</li><li>Maintain and update project records, databases, and filing systems (both digital and hardcopy).
</li><li>Draft, review, and distribute official correspondence, memos, and reports.
</li><li>Organize and schedule meetings, prepare agendas, take minutes, and follow up on action items.
</li><li>Coordinate travel arrangements, visas, accommodations, and logistics for staff and visitors.
</li><li>Handle procurement requests for office supplies, ensuring timely availability and cost efficiency.
</li><li>Monitor and maintain office equipment, ensuring proper functionality and arranging repairs when needed.
</li><li>Assist HR with onboarding new employees, processing timesheets, leave records, and employee documentation.
</li><li>Liaise with finance team for petty cash handling, expense reports, and invoice follow-ups.
</li><li>Ensure compliance with company policies, procedures, and project documentation requirements.
</li><li>Support project managers in preparing progress reports, presentations, and client submissions.
</li><li>Act as the first point of contact for internal and external stakeholders.
</li><li>Coordinate with contractors, suppliers, and service providers for administrative requirements.
</li><li>Manage confidential information with discretion and professionalism.
</li><li>Assist in HSE-related administrative tasks such as maintaining safety records and training logs.
</li><li>Ensure proper document control and retrieval process in line with ISO/project standards.
</li><li>Monitor attendance, access cards, and office/site entry permits for staff and visitors.
</li><li>Provide general clerical and administrative support to all project departments as needed.
</li></ul>Essential Requirements:
<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
</li><li>Proven experience as an Administrator, Office Assistant, or similar role.
</li><li>Strong organizational and multitasking skills.
</li><li>Excellent written and verbal communication skills.
</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
</li><li>Ability to work independently and as part of a team.
</li><li>Attention to detail with a high level of accuracy.</li></ul></div>

Administrator

Team Saudi

<div>
 
 Job Purpose
 
 
 
 Provide strategic direction and leadership for the administrative management function of the Secretary General &amp; CEO&rsquo;s Office to ensure efficient, secure, and professional operations. The Director is responsible for overseeing office administration, logistics, protocol governance, and VIP engagement frameworks, ensuring alignment with SOPC&rsquo;s strategic priorities and international best practices. The role ensures operational excellence, confidentiality, and effective stakeholder coordination to support the Secretary General &amp; CEO in fulfilling the organization&rsquo;s mission and representational objectives.
 
 
 
 Job Specific Accountabilities
 
 
 
 
 Strategic Leadership and Operational Oversight
 
 
 
 <ul>
 <li>
 Direct the full spectrum of administrative management activities within the Secretary General &amp; CEO&rsquo;s Office, ensuring seamless coordination across functions and departments.
 </li>
 <li>
 Drive strategic initiatives to modernize office operations, leveraging digital tools, process automation, and analytics for improved efficiency and visibility.
 
 
 </li>
 </ul>
 
 Executive Support and Decision Enablement
 
 
 
 <ul>
 <li>
 Oversee high-level administrative and operational support for the Secretary General &amp; CEO, ensuring readiness for meetings, events, and engagements.
 </li>
 <li>
 Supervise preparation of strategic briefs, correspondence, and executive reports, ensuring accuracy, confidentiality, and alignment with SOPC priorities.
 
 
 </li>
 </ul>
 
 Scheduling and Resource Coordination
 
 
 
 <ul>
 <li>
 Oversee the strategic management of the Secretary General &amp; CEO&rsquo;s schedule and external engagements, ensuring prioritization aligns with organizational goals.
 </li>
 <li>
 Supervise logistics planning and coordination for official missions, travel, and events, ensuring efficiency and adherence to SOPC standards.
 
 
 </li>
 </ul>
 
 Governance, Compliance, and Confidentiality
 
 
 
 <ul>
 <li>
 Safeguard the confidentiality of sensitive materials and information, ensuring strict adherence to SOPC&rsquo;s ethical and governance standards.
 </li>
 <li>
 Maintain oversight of all documentation, recordkeeping, and reporting processes to ensure compliance with internal and regulatory requirements.
 
 
 </li>
 </ul>
 
 Stakeholder and Interdepartmental Coordination
 
 
 
 <ul>
 <li>
 Serve as the senior liaison between the Secretary General &amp; CEO&rsquo;s Office and internal departments to ensure alignment and timely decision-making.
 </li>
 <li>
 Facilitate coordination between SOPC leadership, government entities, and international federations to enhance collaboration and organizational reputation.
 
 
 </li>
 </ul>
 
 Performance and Risk Management
 
 
 
 <ul>
 <li>
 Monitor administrative and protocol performance metrics, identifying operational risks and implementing mitigation measures.
 </li>
 <li>
 Ensure adherence to financial and operational controls, supporting audits and internal reviews as required.
 
 
 </li>
 </ul>
 
 People and Resource Management
 
 
 
 <ul>
 <li>
 Lead the Administrative Management team with clear direction and performance objectives, promoting efficiency, engagement, and accountability.
 </li>
 <li>
 Manage department budgets and resources, ensuring optimal allocation and cost-effectiveness.
 </li>
 </ul>
</div>

Director, Administrative Management (673)

Hosuk Travel

<div>At Hosuk Travels, we pride ourselves on delivering exceptional travel and tourism services with efficiency and professionalism. We are seeking an organized and proactive Office Manager to join our team in Riyadh. The ideal candidate will oversee daily office operations, manage administrative staff, and ensure smooth coordination across departments to maintain a productive and organized workplace.

Key Responsibilities:
<ul>
<li>Supervise day-to-day office operations and administrative functions.</li>
<li>Manage and coordinate the work of administrative staff to ensure smooth workflow.</li>
<li>Maintain office supplies, equipment, and vendor relationships.</li>
<li>Oversee scheduling, meetings, and internal communication between teams.</li>
<li>Prepare and maintain company records, reports, and documentation.</li>
<li>Assist in budgeting, expense tracking, and financial reporting.</li>
<li>Ensure compliance with company policies and local regulations.</li>
<li>Support HR processes including recruitment, onboarding, and employee engagement.</li>
<li>Handle confidential documents and correspondence securely.</li>
<li>Foster a positive and efficient office culture.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager or similar administrative role.</li>
<li>Strong leadership, organizational, and multitasking abilities.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li>
<li>Experience in travel or tourism industry is a plus.</li>
</ul>
At Hosuk Travels, we value efficiency, teamwork, and professionalism. Joining our Riyadh office as an Office Manager provides the opportunity to contribute to a dynamic travel organization while ensuring smooth operations and a supportive work environment.</div>

Office Manager

Hosuktravels

At Hosuk Travels, we pride ourselves on delivering exceptional travel and tourism services with efficiency and professionalism. We are seeking an organized and proactive Office Manager to join our team in Riyadh. The ideal candidate will oversee daily office operations, manage administrative staff, and ensure smooth coordination across departments to maintain a productive and organized workplace. Key Responsibilities <ul> <li>Supervise day-to-day office operations and administrative functions.</li> <li>Manage and coordinate the work of administrative staff to ensure smooth workflow.</li> <li>Maintain office supplies, equipment, and vendor relationships.</li> <li>Oversee scheduling, meetings, and internal communication between teams.</li> <li>Prepare and maintain company records, reports, and documentation.</li> <li>Assist in budgeting, expense tracking, and financial reporting.</li> <li>Ensure compliance with company policies and local regulations.</li> <li>Support HR processes including recruitment, onboarding, and employee engagement.</li> <li>Handle confidential documents and correspondence securely.</li> <li>Foster a positive and efficient office culture.</li> </ul> Requirements <ul> <li>Bachelor's degree in Business Administration, Management, or a related field.</li> <li>3-5 years of experience as an Office Manager or similar administrative role.</li> <li>Strong leadership, organizational, and multitasking abilities.</li> <li>Excellent communication and interpersonal skills.</li> <li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li> <li>Experience in travel or tourism industry is a plus.</li> </ul> At Hosuk Travels, we value efficiency, teamwork, and professionalism. Joining our Riyadh office as an Office Manager provides the opportunity to contribute to a dynamic travel organization while ensuring smooth operations and a supportive work environment.<img src="https://www.jobg8.com/Tracking.aspx?AIWcikCyAyzgBaOW7L0MfWiXBywqUE2jk" width="0" height="0" />

Qiddiya Investment Company

<div>At Qiddiya Investment Company, we are driven by our mission to transform and modernize the entertainment landscape in Saudi Arabia. We are currently seeking a motivated and organized individual to fill the role of Manager - Administration Support. This position is crucial to facilitating operational efficiency by providing comprehensive administrative support to multiple teams within the organization.
As the Manager of Administration Support, you will oversee various administrative functions, ensuring that all processes are streamlined and aligned with the company&rsquo;s strategic goals. Your expertise will enhance productivity and foster a collaborative work environment that encourages innovation and excellence.<h3 class="jobSectionHeader">
Key Responsibilities:</h3><ul>
<li>Manage daily administrative operations, including scheduling, correspondence, and documentation for various departments.</li>
<li>Oversee office management tasks, ensuring optimal efficiency and organization.</li>
<li>Develop and implement administrative processes and procedures to improve workflow and productivity.</li>
<li>Provide executive support to senior management, including arrangement of meetings, travel, and special projects.</li>
<li>Coordinate cross-departmental communication to facilitate collaboration and information sharing.</li>
<li>Maintain and oversee office supply inventory and procurement processes.</li>
<li>Assist in budget management and expense tracking for administrative activities.</li>
<li>Lead and mentor a team of administrative professionals, promoting professional growth and development.</li>
<li>Ensure compliance with company policies and procedures while handling confidential information appropriately.</li>
<li>Support the company&rsquo;s strategic initiatives through administrative support and project coordination.</li>
</ul>Requirements<ul>
<li>Bachelor's degree in Business Administration, Management, or a related field.</li>
<li>A minimum of 5-7 years of experience in administrative support or management roles.</li>
<li>Proven leadership skills, with experience mentoring and developing administrative teams.</li>
<li>Strong organizational and multitasking abilities with a focus on detail.</li>
<li>Excellent communication skills, both verbal and written.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.</li>
<li>Ability to handle sensitive information with confidentiality and professionalism.</li>
<li>Strong problem-solving skills and adaptability to fast-paced environments.</li>
<li>Experience in budget management and expense tracking is a plus.</li>
<li>Positive attitude and a commitment to supporting organizational goals through effective administration.</li></ul></div>

Manager- Administration Support. CDU775

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1131 manager administrative jobs IN Riyadh

Admin Executive/ Jeddah, Dammam, Riyadh (KSA)

Admin Executive

Administrator

Director, Administrative Management (673)

Office Manager

Office Manager

Manager- Administration Support. CDU775