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office & administration manager Jobs in Riyadh

office & administration manager

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NEXTracker

<div>Job Description: 
<h2 class="jobSectionHeader">Admin Executive
</h2><h2 class="jobSectionHeader">Job Description 
</h2> 
The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. 
Here's a glimpse of what you'll do&hellip; 
General Task Management
<ul><li>Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
</li><li>Handle correspondence, emails, and communication with internal and external stakeholders.
</li><li>Maintain and update company records, files, and databases.
</li><li>Support HR in employee documentation, attendance records, and onboarding formalities.
</li><li>Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
</li><li>Assist in organizing meetings, preparing minutes, and following up on action items.
</li><li>Liaise with vendors, service providers, and landlords for office-related requirements.
</li><li>Ensure compliance with company policies, health &amp; safety standards, and government regulations.
</li><li>Manage petty cash, office budgets, and administrative expense reporting.
</li><li>Provide general administrative support to different departments as required.
</li><li>Provide support to different departments regarding administrative and logistical requirements.
</li><li>Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
</li><li>Oversee office requirements, including stationery, consumables, and equipment.
</li><li>Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
</li><li>Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
</li><li>Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
</li><li>Oversee medical and facility insurance and ensure timely annual renewal and updates.
</li><li>Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis. 
</li></ul>Qualifications
<ul><li>Bachelor&rsquo;s degree in business administration, Management, or related field.
</li><li>Courses specialized in Human Resources Management or Administrative Affairs is preferred. 
</li></ul>Skills
<ul><li>Proven experience (2&ndash;4 years) in office administration or executive support role.
</li><li>Strong organizational and multitasking skills.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Excellent communication and interpersonal skills.
</li><li>Ability to work independently and handle confidential information.
</li><li>Problem-solving mindset with attention to detail.
</li><li>Taking Responsibility. Working with team spirit.
</li></ul><ul><li>Team player with strong organizational skills.
</li><li>Outstanding verbal and written communication skills. Strong command over English speaking and writing.
</li></ul><ul><li>Taking Responsibility
</li><li>Strong ability to generate reports and conduct data analysis, strong presentation skills
</li></ul><ul><li>A results-driven approach and a keen eye for detail.
</li></ul><ul><li>Strong ability to generate reports and conduct data analysis, strong presentation skills 
</li></ul>Relationship Management
<ul><li>Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
</li><li>Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
</li><li>Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy. 
</li></ul>Here is some of what you'll need (required)&hellip;
<ul><li>Relevant HR or business/commercial degree.
</li><li>Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
</li><li>Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
</li><li>Proven experience in managing relationships with suppliers and stakeholders.
</li></ul><ul><li>Proficiency in Microsoft Office.
</li><li>Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
</li><li>Good knowledge of health, safety, and security procedures. 
</li></ul>This position reports to:
&middot; Administration Manager
At Nextracker, we are leading in the energy transition, providing the most comprehensive portfolio of intelligent solar tracker and software solutions for solar power plants, as well as strategic services to capture the full value of solar power plants for our customers. Our talented worldwide teams are transforming PV plant performance every day with smart technology, data monitoring and analysis services.
For us at Nextracker, sustainability is not just a word. It's a core part of our business, values and our operations. Our sustainability efforts are based on five cornerstones: People, Community, Environment, Innovation, and Integrity. We are creative, collaborative and passionate problem-solvers from diverse backgrounds, driven by our shared mission to provide smart solar and software solutions for our customers and to mitigate climate change for future generations.
<h1 class="jobSectionHeader">Culture is our Passion</h1></div>

Admin Executive

Makers Learning School

Job responsibilities but not limited to:<ul><li>Manage and spearhead student registration. Promptly and actively arrange prospective parents showing initial interest by arranging tours, answering their queries and arranging tours.</li><li>Support the general administration of the school&rsquo;s front office.</li><li>Monitor and maintain the school email system (the admin email) and reply to any inquiries regarding student and school affairs within 24 hours or sooner if it is of an urgent nature. Responsible for keeping the email database updated in the email system.</li><li>Support the Administrative Office in managing and responding to student-related concerns, such as but not limited to accident reports, early dismissals, tardy arrivals, and the like.</li><li>To design, maintain, and adjust class schedules of teachers and classrooms.</li><li>Coordinate with the Director, Administrative Principal, Finance and HR office, and the Purchasing Officer to update any student information in a timely manner.</li><li>To follow up with initial parent concerns regarding issues in the classroom regarding behavior</li><li>Ensure that all student and office-related information is communicated with all concerned personnel in school promptly.</li><li>Supporting the admin office in daily operations such as, not limited to, answering phone calls, updating student files, and expediting any process or task that needs prioritization as per the needs of the school</li><li>Coordinate schedules for non-curricular activities such as special dress-up days, concerts, parties, etc.</li><li>To support administrative colleagues on their leave days for the smooth functioning of the office.</li><li>Meet regularly with the Director, Leadership, and the Head of Admin regarding concerns parents may have, and report the status quo of the classes accordingly.</li><li>All correspondence with parents concerning parent-school issues and following up with the Academic Leadership for discussions on solutions.</li><li>To support the Administrative Office in the MLS Hot Lunch program and lunch periods to ensure a safe and enriching experience for students.</li><li>To manage and maintain the MLS Afterschool Activities program. Collaborate with the Finance department, leadership and the teachers for successful implementation and smooth running of the program.</li><li>Ensure that all student and office-related information is communicated with all concerned personnel in school promptly.</li><li>Always uphold professional integrity, e.g., discretion, confidentiality, loyalty, and trust.</li><li>Monitor and record safety and security concerns of students during school lunches, after-school activities, and playground activities.</li><li>Work with the MLS Administration Team implementing school policies and procedures.</li><li>To be available by phone or email outside of office hours in case of MOE updates or emergency messages to be sent to parents.</li><li>Makes provision for being available for school functions or other related work outside the instructional day when required under reasonable terms i.e., PTP events, workshops, open houses, recruitment fairs, etc.</li><li>Participate in the MLS appraisal process to develop and enhance skills and practices.</li></ul>Skills Required:Strong computer skills. Experience using the Google suite of products. Proficiency in Canva. Ability to correspond fluently in English in an international office. IELTS/TOEFL equivalent of 6.5/93 or above preferred.Job Type: Full-timePay: From &#65020;8,000.00 per monthApplication Question(s):<ul><li>Do you have a valid iqama or national ID if Saudi?</li></ul>Experience:<ul><li>MS Office/computer: 2 years (Required)</li><li>scheduling: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Administration in All Girls School

Bidfood Middle East

<div>
 
 Key Responsibilities:
 
 <ol>
 <li>
 
 Office Management
 
 :
 </li>
 </ol>
 <ul>
 <li>
 Manage daily office operations, ensuring that the administrative needs of the seafood project are met.
 </li>
 <li>
 Handle office supplies and inventory management, ensuring adequate stock levels for the office and project needs.
 </li>
 <li>
 Ensure the office environment is organized, clean, and conducive to efficient work.
 </li>
 <li>
 Coordinate maintenance of office equipment and arrange for repairs as necessary.
 </li>
 </ul>
 2.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 &nbsp;Documentation and Record Keeping
 
 :
 <ul>
 <li>
 Organize and maintain files, records, and documents related to the seafood project (e.g., contracts, permits, regulatory compliance documentation).
 </li>
 <li>
 Ensure that records are accurately updated and easily accessible when needed.
 </li>
 <li>
 Assist in the preparation and management of reports, presentations, and other documentation for management or stakeholders.
 </li>
 <li>
 Help maintain compliance with industry-specific regulations, ensuring all documentation is in line with legal and environmental requirements.
 </li>
 </ul>
 3.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Communication and Coordination
 
 :
 <ul>
 <li>
 Serve as the main point of contact for internal teams, clients, and external partners, ensuring clear and effective communication.
 </li>
 <li>
 Coordinate meetings, calls, and other communications between departments (e.g., production, supply chain, quality assurance, etc.).
 </li>
 <li>
 Manage schedules and calendars for senior team members, ensuring timely meetings and appointments related to the seafood project.
 </li>
 <li>
 Assist with the communication of project updates and status reports to team members and stakeholders.
 </li>
 </ul>
 4.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Data Entry and Database Management
 
 :
 <ul>
 <li>
 Input and update data related to the seafood project into databases, spreadsheets, or project management software.
 </li>
 <li>
 Track project progress, tasks, and deadlines, ensuring that the team meets milestones and timelines.
 </li>
 <li>
 Monitor inventory data (such as stock levels of seafood products and materials) and ensure that relevant information is accurately recorded and reported.
 </li>
 </ul>
 5.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Support Project Managers and Teams
 
 :
 <ul>
 <li>
 Assist project managers in coordinating and tracking project activities, helping to ensure that all deliverables are met on time.
 </li>
 <li>
 Prepare materials for meetings, presentations, and reports, ensuring they are organized and accurate.
 </li>
 <li>
 Help manage the communication between various departments within the seafood project to ensure alignment and smooth execution.
 </li>
 </ul>
 6.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Compliance and Regulatory Support
 
 :
 <ul>
 <li>
 Support compliance efforts by tracking and filing necessary documents related to seafood industry regulations, such as health and safety, environmental, and quality standards.
 </li>
 <li>
 Assist in the preparation for audits or inspections, ensuring that all necessary documentation is in place.
 </li>
 <li>
 Help maintain updated records of certifications, permits, and other regulatory documents relevant to the project.
 </li>
 </ul>
 7.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Health, Safety, and Environmental Support
 
 :
 <ul>
 <li>
 Ensure that administrative procedures are in place to comply with health, safety, and environmental regulations relevant to the seafood industry.
 </li>
 <li>
 Support the team in maintaining a safe work environment by assisting with health and safety protocols and ensuring documentation is up to date.
 </li>
 </ul>
 
 Skills and Qualifications:
 
 <ul>
 <li>
 
 Experience
 
 : At least 2-3 years of experience in an administrative or office management role, ideally in the food industry or a project-based environment.
 </li>
 <li>
 
 Organization
 
 : Strong organizational skills to manage multiple tasks, deadlines, and competing priorities.
 </li>
 <li>
 
 Attention to Detail
 
 : High attention to detail to ensure accuracy in record-keeping, data entry, and document management.
 </li>
 </ul>
</div>

Hosuk Travel

<div>Hosuk Travels is seeking a highly organized and proactive Office Manager to oversee daily administrative operations and ensure smooth functioning across all departments. Based in our Riyadh office, this role is ideal for someone who excels in coordination, communication, and office leadership while supporting a dynamic travel service environment.

Key Responsibilities:
<ul>
<li>Manage day-to-day administrative activities to maintain a well-structured and efficient office environment.</li>
<li>Supervise office staff and ensure tasks are completed accurately and on time.</li>
<li>Oversee office supplies, inventory, procurement, and vendor coordination.</li>
<li>Organize meetings, schedules, travel arrangements, and company events.</li>
<li>Ensure compliance with office policies, procedures, and safety standards.</li>
<li>Handle correspondence, documentation, filing systems, and record management.</li>
<li>Assist management with reports, presentations, and administrative support.</li>
<li>Coordinate facility management, maintenance, and service requests as required.</li>
<li>Monitor operational budgets and support basic accounting or finance tasks when needed.</li>
<li>Act as a point of contact for employees, visitors, and external partners.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>Proven experience as an Office Manager or in a similar administrative leadership role.</li>
<li>Strong communication, multitasking, and organizational skills.</li>
<li>Proficiency in MS Office Suite and office management systems.</li>
<li>Ability to manage teams and handle confidential information with professionalism.</li>
<li>Positive attitude, problem-solving ability, and strong attention to detail.</li>
<li>Experience working in the travel or service industry is a plus.</li>
</ul>
Working with Hosuk Travels in Riyadh as an Office Manager offers the opportunity to contribute to a professional, supportive, and fast-growing environment. If you are passionate about creating efficient office operations and enjoy leading teams, we welcome your application and look forward to having you as part of our growing organization.</div>

Office Manager

Remat Al-Riyadh Development Co.

<div>
 
 
 Job Summary:
 
 
 
 The Project Manager is responsible for leading and overseeing all project activities to ensure successful execution in accordance with the approved contract terms, technical standards, and municipal requirements. This role involves coordinating between the Permits and Inspection Sections, ensuring full integration of project tasks, and maintaining alignment with the Municipality&rsquo;s objectives. The Project Manager supervises daily operations, monitors progress, and ensures compliance with quality, time, and performance targets. Additionally, the role includes managing consultant teams, preparing periodic progress reports, and providing technical and administrative support to the Contract Implementation Manager to achieve efficient and compliant project delivery.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 
 Directly responsible for both the Permits and Inspection Sections Supervisors and shall be accountable for the following:
 
 <ul>
 <li>
 Coordinate and ensure integration between all project work and division tasks.
 </li>
 <li>
 Implement the contract terms and obligations within the specified time frame for the project execution stages.
 </li>
 <li>
 Apply the technical standards and specifications approved by the Municipality during project execution.
 </li>
 <li>
 Manage and follow up on all project activities.
 </li>
 <li>
 Supervise the daily assigned tasks of the project team.
 </li>
 <li>
 Submit periodic reports on the project&rsquo;s execution status.
 </li>
 <li>
 Prepare and review monthly progress schedules and ensure compliance with contract provisions.
 </li>
 <li>
 Manage and follow up on the consultant team&rsquo;s administrative and technical support.
 </li>
 <li>
 Provide technical and administrative support to the Contract Implementation Manager.
 </li>
 </ul>
 
 
 
 
 
 Academic and professional qualifications
 
 :
 
 <ul>
 <li>
 
 Bachelor&rsquo;s or master&rsquo;s degree in civil or architectural engineering or relevant.
 
 </li>
 <li>
 
 Minimum 6 years of experience in engineering regulation, municipal governance, or contract
 
 s.
 </li>
 </ul>
 
 
 
 
 
 Languages:
 
 
 <ul>
 <li>
 Fluency in English (written and spoken)
 </li>
 <li>
 Fluency in Arabic (written and spoken)
 </li>
 </ul>
 
 
 
 
 
 Employee Benefits:
 
 
 <ul>
 <li>
 Training and development programs
 </li>
 <li>
 Schooling allowance
 </li>
 <li>
 Medical insurance for employees&rsquo; parents
 </li>
 <li>
 Mobile allowance
 </li>
 </ul>
 
 
</div>

Project Manager

aljeel Medical

<div>
 
 
 Job Purpose:
 
 
 
 To communicate with Sales Team and departments to receive and replay information tasks as required and providing full support to teamwork.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Develops and maintains a detailed sales/ tender schedule which includes administrative tasks and all sites involved in the Sales/project
 </li>
 <li>
 Following up with matters taken up by the Direct Manager from all managers in the department.
 </li>
 <li>
 Coordinating between department staff and the manager.
 </li>
 <li>
 Maintaining confidentiality with all works of the Manager's office.
 </li>
 <li>
 Assisting in administrational tasks and recommends organizational or procedural affecting administrative activities.
 </li>
 <li>
 Gather and prepare information for routine reports.
 </li>
 <li>
 Writing dictated matter and formal correspondence
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 Diploma in Business Administration, bachelor's degree is preferable.
 
 
 A minimum of 2 years&rsquo; experience in administration field.
 
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Acquisition And Contract Management
 </li>
 <li>
 Administration Skills
 </li>
 <li>
 Computer Literacy
 </li>
 <li>
 Data Analysis
 </li>
 <li>
 Data reporting
 </li>
 <li>
 Quality of Work
 </li>
 <li>
 Compliance with rules &amp; Regulations
 </li>
 <li>
 Communication Skills
 </li>
 <li>
 Dependability
 </li>
 <li>
 Planning and Organizing Skills
 </li>
 <li>
 Time Management
 </li>
 </ul>
</div>

Commercial Coordinator

Keeta

<div>
 
 
 Job Responsibilities:
 
 
 
 1.Assist hiring manager in recruitment process management, including releasing recruitment information, screening resumes, arranging interviews, etc.
 
 
 2.Assist in employee on-boarding procedures, including employee file management, training programme arrangement, etc.
 
 
 3.Assist in organising internal activities to enhance staff cohesion and teamwork spirit. 4.Assist in dealing with the daily administrative affairs of employees to ensure the smooth operation of the company.
 
 
 
 
 
 
 Job Requirements:
 
 
 
 1.Bachelor degree or above, preferably in human resource management, administration or other related majors.
 
 
 2.Knowledge of recruitment process and administrative management, relevant internship experience is preferred.
 
 
 3.Good communication skills and teamwork spirit, able to bear certain work pressure.
 
</div>

HR Intern

Explore 1015+ Manager administrative in Riyadh this December. Find roles across top companies and apply now to boost your career.

1015 manager administrative jobs IN Riyadh

Admin Executive

Administration in All Girls School

Admin Executive

Office Manager

Project Manager

Commercial Coordinator

HR Intern