administrative assistant

admin executive

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office & administration manager Jobs in Riyadh

office & administration manager

administration assistant

manager administrative

Nextracker Inc.

<div>
 
 
 Job Description:
 
 
 
 
 
 Admin Executive
 
 
 
 
 
 Job Description
 
 
 
 
 The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 Here's a Glimpse Of What You'll Do&hellip;
 
 
 
 
 
 General Task Management
 
 
 
 <ul>
 <li>
 Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
 </li>
 <li>
 Handle correspondence, emails, and communication with internal and external stakeholders.
 </li>
 <li>
 Maintain and update company records, files, and databases.
 </li>
 <li>
 Support HR in employee documentation, attendance records, and onboarding formalities.
 </li>
 <li>
 Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
 </li>
 <li>
 Assist in organizing meetings, preparing minutes, and following up on action items.
 </li>
 <li>
 Liaise with vendors, service providers, and landlords for office-related requirements.
 </li>
 <li>
 Ensure compliance with company policies, health &amp; safety standards, and government regulations.
 </li>
 <li>
 Manage petty cash, office budgets, and administrative expense reporting.
 </li>
 <li>
 Provide general administrative support to different departments as required.
 </li>
 <li>
 Provide support to different departments regarding administrative and logistical requirements.
 </li>
 <li>
 Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
 </li>
 <li>
 Oversee office requirements, including stationery, consumables, and equipment.
 </li>
 <li>
 Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
 </li>
 <li>
 Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
 </li>
 <li>
 Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
 </li>
 <li>
 Oversee medical and facility insurance and ensure timely annual renewal and updates.
 </li>
 <li>
 Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis.
 
 
 </li>
 </ul>
 
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or related field.
 </li>
 <li>
 Courses specialized in Human Resources Management or Administrative Affairs is preferred.
 
 
 </li>
 </ul>
 
 
 Skills
 
 
 
 
 <ul>
 <li>
 Proven experience (2&ndash;4 years) in office administration or executive support role.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work independently and handle confidential information.
 </li>
 <li>
 Problem-solving mindset with attention to detail.
 </li>
 <li>
 Taking Responsibility. Working with team spirit.
 </li>
 <li>
 Team player with strong organizational skills.
 </li>
 <li>
 Outstanding verbal and written communication skills. Strong command over English speaking and writing.
 </li>
 <li>
 Taking Responsibility
 </li>
 <li>
 Strong ability to generate reports and conduct data analysis, strong presentation skills
 </li>
 <li>
 A results-driven approach and a keen eye for detail.
 </li>
 <li>
 Strong ability to generate reports and conduct data analysis, strong presentation skills
 
 
 </li>
 </ul>
 
 Relationship Management
 
 
 
 <ul>
 <li>
 Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
 </li>
 <li>
 Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
 </li>
 <li>
 Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy.
 
 
 </li>
 </ul>
 
 
 Here Is Some Of What You'll Need (required)&hellip;
 
 
 
 
 <ul>
 <li>
 Relevant HR or business/commercial degree.
 </li>
 <li>
 Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
 </li>
 <li>
 Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
 </li>
 <li>
 Proven experience in managing relationships with suppliers and stakeholders.
 </li>
 <li>
 Proficiency in Microsoft Office.
 </li>
 <li>
 Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
 </li>
 <li>
 Good knowledge of health, safety, and security procedures.
 
 
 </li>
 </ul>
 
 
 This Position Reports To:
 
 
 
 
 <ul>
 <li>
 Administration Manager
 
 
 </li>
 </ul>
 At Nextracker, we are leading in the energy transition, providing the most comprehensive portfolio of intelligent solar tracker and software solutions for solar power plants, as well as strategic services to capture the full value of solar power plants for our customers. Our talented worldwide teams are transforming PV plant performance every day with smart technology, data monitoring and analysis services.
 
 
 For us at Nextracker, sustainability is not just a word. It's a core part of our business, values and our operations. Our sustainability efforts are based on five cornerstones: People, Community, Environment, Innovation, and Integrity. We are creative, collaborative and passionate problem-solvers from diverse backgrounds, driven by our shared mission to provide smart solar and software solutions for our customers and to mitigate climate change for future generations.
 
 
 
 Culture is our Passion
 
</div>

Admin Executive

NEXTracker

<div>Job Description: 
<h2 class="jobSectionHeader">Admin Executive
</h2><h2 class="jobSectionHeader">Job Description 
</h2> 
The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. 
Here's a glimpse of what you'll do&hellip; 
General Task Management
<ul><li>Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
</li><li>Handle correspondence, emails, and communication with internal and external stakeholders.
</li><li>Maintain and update company records, files, and databases.
</li><li>Support HR in employee documentation, attendance records, and onboarding formalities.
</li><li>Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
</li><li>Assist in organizing meetings, preparing minutes, and following up on action items.
</li><li>Liaise with vendors, service providers, and landlords for office-related requirements.
</li><li>Ensure compliance with company policies, health &amp; safety standards, and government regulations.
</li><li>Manage petty cash, office budgets, and administrative expense reporting.
</li><li>Provide general administrative support to different departments as required.
</li><li>Provide support to different departments regarding administrative and logistical requirements.
</li><li>Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
</li><li>Oversee office requirements, including stationery, consumables, and equipment.
</li><li>Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
</li><li>Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
</li><li>Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
</li><li>Oversee medical and facility insurance and ensure timely annual renewal and updates.
</li><li>Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis. 
</li></ul>Qualifications
<ul><li>Bachelor&rsquo;s degree in business administration, Management, or related field.
</li><li>Courses specialized in Human Resources Management or Administrative Affairs is preferred. 
</li></ul>Skills
<ul><li>Proven experience (2&ndash;4 years) in office administration or executive support role.
</li><li>Strong organizational and multitasking skills.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Excellent communication and interpersonal skills.
</li><li>Ability to work independently and handle confidential information.
</li><li>Problem-solving mindset with attention to detail.
</li><li>Taking Responsibility. Working with team spirit.
</li></ul><ul><li>Team player with strong organizational skills.
</li><li>Outstanding verbal and written communication skills. Strong command over English speaking and writing.
</li></ul><ul><li>Taking Responsibility
</li><li>Strong ability to generate reports and conduct data analysis, strong presentation skills
</li></ul><ul><li>A results-driven approach and a keen eye for detail.
</li></ul><ul><li>Strong ability to generate reports and conduct data analysis, strong presentation skills 
</li></ul>Relationship Management
<ul><li>Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
</li><li>Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
</li><li>Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy. 
</li></ul>Here is some of what you'll need (required)&hellip;
<ul><li>Relevant HR or business/commercial degree.
</li><li>Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
</li><li>Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
</li><li>Proven experience in managing relationships with suppliers and stakeholders.
</li></ul><ul><li>Proficiency in Microsoft Office.
</li><li>Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
</li><li>Good knowledge of health, safety, and security procedures. 
</li></ul>This position reports to:
&middot; Administration Manager
At Nextracker, we are leading in the energy transition, providing the most comprehensive portfolio of intelligent solar tracker and software solutions for solar power plants, as well as strategic services to capture the full value of solar power plants for our customers. Our talented worldwide teams are transforming PV plant performance every day with smart technology, data monitoring and analysis services.
For us at Nextracker, sustainability is not just a word. It's a core part of our business, values and our operations. Our sustainability efforts are based on five cornerstones: People, Community, Environment, Innovation, and Integrity. We are creative, collaborative and passionate problem-solvers from diverse backgrounds, driven by our shared mission to provide smart solar and software solutions for our customers and to mitigate climate change for future generations.
<h1 class="jobSectionHeader">Culture is our Passion</h1></div>

Rakaya Company

<ul><li>Receiving calls and responding to internal and external inquiries.</li><li>Drafting administrative correspondence and official letters.</li><li>Following up on management decisions with the relevant departments.</li><li>Assisting in the preparation of reports related to production, quality, or sales.</li><li>Entering and updating data in the factory&rsquo;s electronic systems (such as employee, production, inventory, and supplier data).</li><li>Ensuring data accuracy and conducting regular reviews.</li><li>Maintaining the confidentiality of operational data and product formulations.</li><li>Coordinating communication between management, the factory, and regulatory authorities.</li></ul>- Must have experience in the Food &amp; Beverage industry.- Immediate hiring.Location : RiyadhJob Type: Full-timePay: &#65020;2,500.00 - &#65020;2,800.00 per month

Administrative

Massar Business Solutions

Job Description:We are currently seeking a qualified and motivated Administration Manager to join our team. The ideal candidate will oversee and streamline all administrative functions, ensure office operations run smoothly, and support organizational efficiency and compliance.Key Responsibilities:Manage daily administrative operations and office procedures.Supervise administrative staff and coordinate support services.Ensure compliance with organizational policies and government regulations.Coordinate logistics, supplies, equipment, and maintenance needs.Oversee scheduling, correspondence, document control, and filing systems.Support HR, finance, and procurement departments with administrative tasks.Prepare reports and presentations for management when required.Requirements:Nationality: Saudi (mandatory)Gender: Female candidates preferred (as part of Saudization &amp; diversity goals)Bachelor's degree in Business Administration, Management, or a related field.Minimum of 3&ndash;5 years of experience in a similar administrative role.Excellent communication (Arabic &amp; English), organizational, and leadership skills.Strong proficiency in MS Office (Word, Excel, PowerPoint).Ability to handle sensitive information with confidentiality and integrity.Why Join Us?Career growth opportunitiesDiverse and inclusive work environmentCompetitive compensation packageShortlisted candidates will be contacted for interviews in the coming weeks.Job Type: Full-timeApplication Question(s):<ul><li>What is your Nationality?</li><li>What is your gender?</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your nationality?</li><li>What is your gender?</li></ul>

Administration Assistant

Keeta

<div>
 
 
 Job Responsibilities:
 
 
 
 1.Assist hiring manager in recruitment process management, including releasing recruitment information, screening resumes, arranging interviews, etc.
 
 
 2.Assist in employee on-boarding procedures, including employee file management, training programme arrangement, etc.
 
 
 3.Assist in organising internal activities to enhance staff cohesion and teamwork spirit. 4.Assist in dealing with the daily administrative affairs of employees to ensure the smooth operation of the company.
 
 
 
 
 
 
 Job Requirements:
 
 
 
 1.Bachelor degree or above, preferably in human resource management, administration or other related majors.
 
 
 2.Knowledge of recruitment process and administrative management, relevant internship experience is preferred.
 
 
 3.Good communication skills and teamwork spirit, able to bear certain work pressure.
 
</div>

HR Intern

PROGER

<div>Proger is a global reality that brings together the best of Italian management, engineering and security expertise. A unique partner for public and private clients, able to guarantee the sustainability, development and execution of large-scale multidisciplinary projects.
With more than 70 years' experience, the company is now the leading independent engineering firm in Italy and is firmly established in the world rankings of international companies in the sector, compiled by Engineering News Record.
In Italy, it is responsible for the safety checks of over 7,000 works on the motorway network and is involved in the design of many of the country's largest infrastructure projects. On a national and international level, it is a key player in major urban, social and health development projects and plays a leading role in the energy transition, building renewable energy power plants, hydrogen plants and electrical and thermal energy storage systems.
Proger is present in Europe, Central Asia, Africa and the Middle East with hundreds of professionals who work with sensitivity to the territory and the social fabric to face new and increasingly global challenges with the utmost respect for the local context.
Proger's selection process ensures equal opportunities for all candidates and the transparency and homogeneity of the assessment criteria. Proger is committed to attracting and recruiting people with diverse backgrounds and abilities, and to pursuing gender equality in selection and recruitment.
Experience, skills and competencies are the guidelines for selecting our best candidates. Would you like to join our team? 
 
<h2 class="jobSectionHeader">Position:
</h2>Proger is looking for a Saudi Junior Secretary to join its Branch in Riyadh, Saudi Arabia.
Reporting to the Branch Manager and HR Manager, you will be responsible for providing essential administrative and clerical support to ensure the smooth operation of daily office activities. The position offers an opportunity to develop strong administrative and communication skills within a professional environment. 
Key Responsibilities
<ul><li>Perform routine administrative duties such as managing correspondence, filing, and document preparation.</li><li>Assist in scheduling meetings and appointments, preparing agendas and recording minutes.</li><li>Handle incoming and outgoing emails, phone calls and inquiries professionally.</li><li>Support managers in day-to-day administrative activities.</li><li>Handle the booking of flights, hotels and other necessary transportation for all company business trips.</li><li>Serve as the primary point of contact for staff regarding travel inquiries and last-minute changes, providing excellent support and problem-solving.</li><li>Ensure confidentiality and accuracy in handling office documents.</li></ul><h2 class="jobSectionHeader"> 
Requirements:
</h2><ul><li>A minimum of a high school diploma is required. A bachelor's degree in business administration, office management or related field, is preferred.</li><li>Strong organizational, communication and multitasking skills.</li><li>Attention to detail and ability to follow instructions accurately.</li><li>Basic knowledge of Microsoft Office (Word, Excel, Outlook).</li><li>Excellent level of English (written and spoken) is mandatory.</li><li>Saudi National is a mandatory requirement.</li></ul><h2 class="jobSectionHeader"> 
Other information:
</h2>Applying to Proger Saudi Arabia means opportunity to work on exciting and large-scale projects in a collaborative and innovative environment, along with excellent career development opportunities. 
Don't wait! Seize the opportunity to join Proger&mdash;apply now.</div>

JUNIOR SECRETARY

Hyatt

<div><div>Summary<div>
To function as the Business Manager and a Marketing Specialist for the Food and Beverage Department, to ensure that all the outlets and banquets operate successfully, in accordance with the standard of the hotel and are individually profitable.</div></div><div>
Qualifications<div>
Ideally with a university degree or diploma in Hospitality or Tourism management. Minimum 2 years work experience as Director of F&amp;B, or Assistant Director of F&amp;B in large property. Good operational, administrative and interpersonal skills are a must.</div></div></div>

FOOD AND BEVERAGE MANAGER

Explore 989+ Manager administrative in Riyadh this November. Find roles across top companies and apply now to boost your career.

989 manager administrative jobs IN Riyadh

Admin Executive

Admin Executive

Administrative

Administration Assistant

HR Intern

JUNIOR SECRETARY

FOOD AND BEVERAGE MANAGER