document controller

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manager document control

Vanderlande Industries

<div><div>Job Title</div>
Document control<div></div><div>
Job Description</div><div>
Objectives:</div><div></div><div>
The Document Controller ensures effective management and control of technical documentation within projects, aligning with contractual and organizational standards. This role requires a strong understanding of Vanderlande products, asset and documentation management processes, and the relationship between physical assets and technical documentation. Working closely with Project Managers, Engineering Project Leaders, and cross-functional teams&mdash;including Engineering, Planning, Commercial, and Integration Management&mdash;the Document Controller oversees the review, approval, distribution, and timely submission of documents and correspondence to support successful project execution and handover.</div><div></div><div>
Main Tasks:</div><div></div><ul><li>
Implement and maintain the Document Management Plan, ensuring adherence to defined standards, processes, and templates.</li><li>
Support project teams in generating, updating, and validating documents using agreed templates and ensuring formal compliance (e.g., completeness, formatting, readability).</li><li>
Manage and control the preparation, submission, receipt, and distribution of all technical documents and contractual correspondence in line with the Project Submittal Plan and distribution lists.</li><li>
Maintain the document control system, ensuring availability of up-to-date information such as approval status, revision history, metadata, and planned submission dates.</li><li>
Ensure appropriate document review and approval workflows are followed, maintaining a clear audit trail and proactively following up on pending actions or deviations.</li><li>
Liaise with the client&rsquo;s documentation/information management team to ensure smooth handover of records and compliance with client and contractual requirements.</li><li>
Coordinate with the Contract Team and stakeholders to define external deliverables and internal documentation needs; maintain the Document List and Project Submittal Plan.</li><li>
Prepare and maintain templates for technical documents, contractual correspondence, and forms (e.g., RFIs).</li><li>
Support official communication with the client, including submission and tracking of RFIs, comment sheets, and contractual correspondence.</li><li>
Ensure compliance with Vanderlande and client information management requirements, as well as legal and statutory regulations.</li><li>
Contribute to continuous improvement of information management tools and processes.</li><li>
Prepare status and progress reports based on submission schedules, workflow statuses, and KPIs.</li><li>
Organize and maintain both electronic and physical document archives as required.</li></ul><div></div><div>
Authorities:</div><div></div><div>
Full access to project contract &amp; documentation, baselines (time, scope) status and progress information.</div><div>
Suggest and follow-up on improvements, if required, in relation to any document management &amp; control activities.</div><div></div><div>
Responsibilities:</div><div></div><div>
Ensures document deliverables and correspondence are generated, reviewed, approved, stored and distributed in time and in line with the applicable standards and regulations.</div><div></div><div>
Skills:</div><ul><li>
Previous experience in information management / document control related activities</li><li>
Experience with EDMS, information management and collaboration applications such as SharePoint, Business Collaborator, Conject, Aconex, or Autodesk Construction Cloud</li><li>
A Bachelor's degree (or working towards) in Business, Administration, Engineering or a related field is desirable</li><li>
Strong interpersonal and stakeholder management skills, excellent communication skills</li><li>
Logical and systematic, IT literate, working with formulas and specifications, with strong attention to detail</li></ul><div></div><div>
Education requirements:</div><div></div><div>
&gt;5 years of experience in document management &amp; control and project management of large-scale industrial projects</div></div>

Document control

Acino Pharma

<p>The QC Document Controller is responsible for ensuring effective control of all QC documentation and sample management processes, in alignment with GLP, GMP, and data integrity principles, supporting laboratory compliance, resources coordination, and ensures smooth execution of QC operations from material receipt to reporting.</p>
<p><strong>Job Responsibilities:</strong></p>
<ul>
<li>Manage QC documents (SOPs, specifications, STPs, release reports, logbooks, training records) in compliance with ALCOA++ principles.</li>
<li>Ensure timely drafting, revision, approval, and archival of SOPs, specifications, standard test procedures, and reports.</li>
<li>Maintain document storage, retrieval, and archival systems (manual and electronic such as SAP, Dot Compliance, etc.).</li>
<li>Monitor document version control and ensure accessibility to authorized personnel only.</li>
<li>Oversee receipt, registration, and distribution of QC samples as per lot management and sample receiving procedures.</li>
<li>Ensure proper handling, storage, and tracking of samples (raw materials, packaging, intermediates, finished products, and stability).</li>
<li>Performing sampling activities for raw materials and water system samples in compliance with GLP and SOPs.</li>
<li>Maintain sample retention and disposal records as per regulatory and company requirements.</li>
<li>Monitor and reinforce adherence to GLP practices within the QC laboratory.</li>
<li>Support internal audits, inspections, and compliance activities by ensuring availability and accuracy of records.</li>
<li>Report and escalate any observed deviations, non-compliance, or data integrity concerns to QC Manager.</li>
<li>Coordinate usage and availability of sampling and testing resources (sampling tools, logbooks, controlled forms, etc.).</li>
<li>Support QC Manager in managing laboratory schedules, prioritizing sample workflows, and aligning resources for timely completion.</li>
<li>Ensure laboratory personnel training records are maintained, up-to-date, and available for audits.</li>
<li>Ensure all activities are performed in compliance with EHS policy and PPE requirements.</li>
<li>Maintain strict confidentiality of QC data, documents, and product information.</li>
<li>Participate in improvement initiatives for QC operations and documentation processes.</li>
<li>Provide inputs for system enhancements (SAP, LIMS, documentation tools) to streamline QC efficiency.</li>
<li>Perform any other responsibilities assigned by the QC Manager to support department needs.</li>
</ul>

Quality Control - Document Administrator

ARCO TURNKEY SOLUTIONS CONTRACTING LLC

<p>We are seeking a highly organized and detail-oriented MEP Document Controller with at least 2 years of experience handling documentation specifically for MEP projects in the UAE. The ideal candidate will have strong knowledge of MEP systems and document control processes.</p><br/><p>Key Responsibilities:</p><br/><p>Manage, receive, review, register, and distribute all project-related documents, including drawings, specifications, reports, submittals, and correspondence specific to MEP works.</p><br/><p>Maintain and control document filing systems both electronically and physically, ensuring easy retrieval and proper archiving.</p><br/><p>Monitor and track the status of documents, including revision controls and version histories, ensuring compliance with project requirements and standards.</p><br/><p>Ensure timely submission and distribution of documents to relevant project teams, subcontractors, and clients.</p><br/><p>Coordinate with project teams, consultants, contractors, and vendors for document exchanges and approvals.</p><br/><p>Use document management systems (such as Aconex, SharePoint, ProjectWise, or similar) for uploading, indexing, and managing project files.</p><br/><p>Assist in preparing and submitting documentation for internal and external audits.</p><br/><p>Ensure compliance with UAE local regulations and company policies related to document control.</p><br/><p>Support project teams with documentation requests and help maintain communication logs.</p><br/><p>Generate periodic reports on document status, outstanding approvals, and pending actions for project management.</p><br/>

MEP Document Controller

Client of Michael Page

<div> <div> <ul> <li>Manage and maintain accurate records of all project-related documentation.</li> <li>Ensure timely distribution and retrieval of documents to relevant stakeholders.</li> <li>Maintain an organised filing system, both digital and physical, for project records.</li> <li>Provide administrative support to the team, including scheduling and correspondence.</li> <li>Ensure compliance with company policies and industry standards for document control.</li> <li>Coordinate with internal and external teams to facilitate smooth work-flow processes.</li> <li>Assist in preparing reports, presentations, and meeting minutes as required.</li> <li>Monitor and update document templates and formats to ensure consistency.</li> </ul> </div> </div> <div> </div> <div> </div>

Admin/Document Controller

Vanderlande

<p><strong>Objectives:</strong></p>
<p>The Document Controller ensures effective management and control of technical documentation within projects, aligning with contractual and organizational standards. This role requires a strong understanding of Vanderlande products, asset and documentation management processes, and the relationship between physical assets and technical documentation. Working closely with Project Managers, Engineering Project Leaders, and cross-functional teams including Engineering, Planning, Commercial, and Integration Management the Document Controller oversees the review, approval, distribution, and timely submission of documents and correspondence to support successful project execution and handover.</p>
<p><strong>Main Tasks:</strong></p>
<ul>
 <li>Implement and maintain the Document Management Plan, ensuring adherence to defined standards, processes, and templates.</li>
 <li>Support project teams in generating, updating, and validating documents using agreed templates and ensuring formal compliance (e.g., completeness, formatting, readability).</li>
 <li>Manage and control the preparation, submission, receipt, and distribution of all technical documents and contractual correspondence in line with the Project Submittal Plan and distribution lists.</li>
 <li>Maintain the document control system, ensuring availability of up-to-date information such as approval status, revision history, metadata, and planned submission dates.</li>
 <li>Ensure appropriate document review and approval workflows are followed, maintaining a clear audit trail and proactively following up on pending actions or deviations.</li>
 <li>Liaise with the client s documentation/information management team to ensure smooth handover of records and compliance with client and contractual requirements.</li>
 <li>Coordinate with the Contract Team and stakeholders to define external deliverables and internal documentation needs; maintain the Document List and Project Submittal Plan.</li>
 <li>Prepare and maintain templates for technical documents, contractual correspondence, and forms (e.g., RFIs).</li>
 <li>Support official communication with the client, including submission and tracking of RFIs, comment sheets, and contractual correspondence.</li>
 <li>Ensure compliance with Vanderlande and client information management requirements, as well as legal and statutory regulations.</li>
 <li>Contribute to continuous improvement of information management tools and processes.</li>
 <li>Prepare status and progress reports based on submission schedules, workflow statuses, and KPIs.</li>
 <li>Organize and maintain both electronic and physical document archives as required.</li>
</ul>
<p><strong>Authorities:</strong></p>
<p>Full access to project contract &amp; documentation, baselines (time, scope) status and progress information.</p>
<p>Suggest and follow-up on improvements, if required, in relation to any document management &amp; control activities.</p>
<p><strong>Responsibilities:</strong></p>
<p>Ensures document deliverables and correspondence are generated, reviewed, approved, stored and distributed in time and in line with the applicable standards and regulations.</p>
<p><strong>Skills:</strong></p>
<ul>
 <li>Previous experience in information management / document control related activities</li>
 <li>Experience with EDMS, information management and collaboration applications such as SharePoint, Business Collaborator, Conject, Aconex, or Autodesk Construction Cloud</li>
 <li>Strong interpersonal and stakeholder management skills, excellent communication skills</li>
 <li>Logical and systematic, IT literate, working with formulas and specifications, with strong attention to detail</li>
</ul>

Document Control

CLASSIC TECHNICAL ARCHITECT CONTRACTING LLC

<p>Classic Technical Architect Contracting LLC is a reputable and fast-growing construction company in the UAE, specializing in <b>civil, infrastructure, and building projects</b>. With an ongoing major project in <b>Ras Al Khaimah</b>, we are committed to delivering world-class construction solutions while upholding the highest standards of quality, safety, and professionalism.</p><p><b>Position Summary:</b></p><p>The <b>Document Controller</b> will be responsible for maintaining all project documentation, ensuring accuracy, accessibility, and proper control of documents throughout the project lifecycle. The position is based <b>at the project site in Ras Al Khaimah</b>, and the candidate will coordinate closely with project engineers, consultants, and subcontractors.</p><p><b>Key Responsibilities:</b></p><ul><li>Establish and maintain a systematic filing and document control system (both hard and soft copies).</li><li>Receive, log, track, and distribute drawings, material submittals, method statements, RFI&rsquo;s, correspondences, and other project documents.</li><li>Maintain updated records of all drawings and other construction documents and ensure that these are kept in safe custody.</li><li>Control the numbering, filing, sorting, and retrieval of both electronic and hard copy documents produced by the project team.</li><li>Ensure that only the latest revisions of approved documents are distributed and used on-site.</li><li>Coordinate with consultants and contractors for submission and approval of documents.</li><li>Support QA/QC and site teams in document-related tasks to ensure compliance with ISO and company standards.</li><li>Prepare weekly and monthly document control reports for management review.</li><li>Maintain confidentiality and integrity of project documentation.</li></ul><p><b>Qualifications and Experience:</b></p><ul><li>Bachelor&rsquo;s degree or diploma in <b>Engineering, Business Administration, or related discipline</b>.</li><li>Minimum <b>3&ndash;6 years of experience</b> as a <b>Document Controller</b> in the <b>construction industry</b> (UAE experience preferred).</li><li>Hands-on experience in <b>Aconex</b>, <b>Primavera Contract Management</b>, or other <b>Document Management Systems (DMS)</b>.</li><li>Strong proficiency in <b>MS Office (Excel, Word, Outlook, PowerPoint)</b>.</li><li>Excellent organizational and communication skills.</li><li>Ability to work under pressure and manage multiple priorities.</li><li>Knowledge of <b>QA/QC documentation</b> and <b>ISO standards</b> is an advantage.</li></ul><p><b>Work Conditions:</b></p><ul><li><b>Work Location:</b> Project Site, <b>Ras Al Khaimah, UAE</b></li><li><b>Work Schedule:</b> 6 days a week, site-based role</li><li><b>Reporting to:</b> Project Manager / Project Engineer</li></ul><p>Job Type: Full-time</p>

Documents Controller

Venco Imtiaz Contracting Co

<p>Key Responsibilities Document Control</p><ul><li>Maintain and update PMV-related documents including equipment logs, maintenance records, inspection reports, and calibration certificates.</li><li>Ensure proper filing and archiving of hard and soft copies in accordance with company procedures.</li><li>Control the issuance, distribution, and retrieval of PMV documents.</li><li>Monitor document revisions and ensure version control.</li></ul><p>Coordination</p><ul><li>Liaise with site engineers, workshop supervisors, and procurement teams to track equipment status and movement.</li><li>Coordinate with suppliers and vendors for PMV-related documentation (e.g., manuals, warranties, service reports).</li><li>Assist in scheduling preventive maintenance and inspections.</li><li>Support the PMV Manager in preparing reports and presentations.</li></ul><p>Compliance &amp; Reporting</p><ul><li>Ensure all PMV documentation complies with ISO standards and internal quality procedures.</li><li>Prepare daily, weekly, and monthly reports on equipment utilization, downtime, and maintenance.</li><li>Track fuel consumption, spare parts inventory, and service schedules.</li></ul><p>Qualifications &amp; Skills</p><ul><li>Diploma or Bachelor's degree in Mechanical Engineering, Business Administration, or related field.</li><li>Minimum 3&ndash;5 years of experience in document control or coordination within the construction or PMV sector.</li><li>Proficient in MS Office, especially Excel; experience with ERP systems is a plus.</li><li>Strong organizational and communication skills.</li><li>Attention to detail and ability to work under pressure.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>What is your salary expectation ?</li><li>How soon you can join ?</li><li>How many years of experience you have in PMV ?</li></ul>

PMV Document controller cum coordinator

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