administrative assistant

admin assistant

office manager

area manager

admin

manager of administration

Transguard Workforce Solutions

<div>
 
 
 Transguard Workforce Solutions
 
 is the UAE&rsquo;s leading provider of innovative HR solutions. With over a decade of experience in the region and a knowledgeable team, we offer fully integrated HR services.
 
 
 We are currently seeking a
 
 Senior Coordinator - Administration for
 
 one of our very well-known client, to be based in their Dubai office.
 
 
 
 
 
 
 Job Purpose:
 
 
 
 The purpose of the role is to provide support of all administration services, document control duties, coordination activities with various company units mainly related to Fitout Construction and other portfolio project. Also, responsible for planning and executing the collection of documentation from Fitout Contractors checking content for completeness and seeking necessary approvals.
 
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Support of day - to - day management, planning, organizing, and providing all administrative functions effectively and efficiently. Provides administration support for Fitout Construction processes relating to documentation requirements for implementation, change requests, handover and closeout of projects.
 </li>
 <li>
 Managing and controlling Fitout project documentation. Ensuring all documentation requirements such as Work orders, change requests, Method Statements Risk Assessments, handover/closeout reports, payment and invoicing documents meets formal requirements and minimum standards. Ensure documents are shared and approved at key times to facilitate timely project completion.
 </li>
 <li>
 Support in drafting workorders and change requests by collating information from different sources and ensuring accuracy with the contractor framework agreements. Seeking necessary approvals within the team and supply management to produce the final WO for signature. Followup on completion of iproc and with supply management to issue purchase order to the contractor and notifying necessary parties to enable start of work.
 </li>
 <li>
 Ensuring Fitout master tracker is updated as well as any other tracker related to the administration of portfolio projects. Producing status reports whenever requested by the management ensuring accuracy of such information as project timelines are critical.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 General administration services.
 </li>
 <li>
 Excellent commination skills (writing and reading) are essential.
 </li>
 <li>
 Organizing files and documents for projects.
 </li>
 <li>
 Document Controller courses or certification is an advantage.
 </li>
 </ul>
</div>

Senior Coordinator - Administration

Midea Group

<div>
 
 Head of HR &amp; Admin
 
 
 
 
 
 
 Midea Group
 
 Dubai, United Arab Emirates (On-site)
 
 
 
 
 
 This is a full-time on-site role to lead the local HR and Administration team for Midea Middle East and Africa located in Dubai. The Head of HR &amp; Admin will be responsible for overseeing all aspects of Human Resources strategies, practices and processes in the Business Unit.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Developing and implementing HR strategies and initiatives aligned with the overall business strategy.
 </li>
 <li>
 Supporting current and future business needs through the development, engagement, motivation and preservation of human capital.
 </li>
 <li>
 Managing the recruitment and selection process to fulfilment the team and build up talent pool.
 </li>
 <li>
 Overseeing and managing the performance appraisal system that drives high performance.
 </li>
 <li>
 Maintaining compensation plan and benefits program.
 </li>
 <li>
 Assessing training needs to apply and monitor training programs.
 </li>
 <li>
 Bridging management and employee relations by addressing demands, grievances or other issues to nurture a positive and diverse working environment.
 </li>
 <li>
 Ensuring legal compliance throughout human resource management.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 8+ years&rsquo; proven working experience in Human resources in FMCG/consumer goods industries. Demonstrable experience with Human Resources metrics.
 </li>
 <li>
 Business &amp; People oriented and Results driven.
 </li>
 <li>
 Excellent active listening, negotiation and presentation skills.
 </li>
 <li>
 Ability to architect strategy along with leadership skills.
 </li>
 <li>
 Competence to build and effectively manage interpersonal relationships at all levels of the company.
 </li>
 <li>
 In-depth knowledge of labor law and HR best practices in Middle East and Africa countries.
 </li>
 <li>
 Fluent in English. Mandarin are an added plus.
 </li>
 </ul>
 
 
 
 
 
 
 
 What You'll be Joining
 
 
 
 
 
 Midea Consumer Appliances FZCO is a Regional Head Quarter of Midea Group, a rapidly growing Fortune 500 company, with humanizing-technology and provide customized solutions based on our deep understanding of human nature, enabled by the joint forces of 55 years manufacturing excellence and global leading robotic and automation technology.
 
 
 The RHQ is based in Dubai where we house the most iconic brands from Midea Group portfolio: Midea, Toshiba, Eureka, and Master Kitchen. Our operational territory expands from the Europe, Middle East, Africa, CIS.
 
 
 Being experts in Home Appliances, we continue to create, develop, and evolve our solutions with one commitment only: &ldquo;To deliver the best products and services to our customers&rdquo;. We are proud of our agile, strong, and creative team who drive our growth.
 
 
 We constantly identify, recruit, cultivate and promote talents who are bold and have international vision. We strongly believe everyone has unlimited potential and in the power of innovation.
 
 
 With Midea Consumer Appliances FZCO you will receive lifelong training, the opportunity to grow professionally and personally, and you will work with and learn from the most dedicated and supportive teams imaginable. Talent is at the center of everything we do, join us and let&rsquo;s grow together.
 
 
 
 
 
 Get to know more: https://www.midea-group.com/
 
 
 
</div>

Head of HR & Admin

Infibiz

Job Summary: Only a female is required for this job.As part of our growing sales and business setup operations, we are looking for a proactive Operations Executive to manage post-sales responsibilities and administrative tasks. The ideal candidate will guide and assist clients in processing company documents, ensuring due diligence, and working with advisors to meet regulatory requirements. Additionally, the role includes administrative support, visitor management, and office coordination. Key Responsibilities: Operations & Client Management: <ul><li>Serve as the Primary Point of Contact between clients and Infibiz, ensuring smooth communication and relationship management.</li><li>Guide and assist clients in processing company formation documents, including adherence to legal and compliance requirements.</li><li>Coordinate client meetings, calls, and appointments while ensuring prompt responses to inquiries and concerns via email, phone, or in person.</li><li>Maintain accurate records of client interactions, transactions, and documentation.</li><li>Work closely with internal teams to ensure timely completion of client requests and smooth coordination between departments.</li><li>Track client projects, ensuring deadlines are met, and handle any delays or issues effectively.</li><li>Identify upselling or cross-selling opportunities to provide additional services to clients.</li><li>Collect and analyze client feedback to improve service quality and address concerns professionally.</li><li>Stay updated on industry trends, government regulations, and business setup processes to better serve clients.</li></ul> Administrative Support: <ul><li>Greet and welcome visitors professionally and courteously.</li><li>Manage incoming and outgoing calls, answering general inquiries and directing calls to the appropriate department.</li><li>Handle incoming and outgoing mail, packages, and deliveries efficiently.</li><li>Maintain a clean, organized reception area to ensure a professional company image.</li><li>Provide administrative support across departments, including scheduling appointments, managing calendars, and coordinating meetings.</li><li>Assist in preparing proposals, contracts, and presentations for clients and internal teams.</li></ul> Qualifications & Skills: <ul><li>Bachelor's degree preferred.</li><li>Proven experience in client management, operations, or administrative roles, preferably in the business setup industry.</li><li>Excellent communication and interpersonal skills to interact effectively with clients and team members.</li><li>Strong organizational and multitasking abilities to handle various responsibilities efficiently.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li><li>Professional telephone etiquette and office management skills.</li><li>Detail-oriented with the ability to maintain accurate records and ensure compliance with company policies.</li></ul>Thank you for choosing Infibiz.

Admin & Operation Executive

iWA Properties

Company: iWA Properties LLC Location: Dubai, UAE Job Type: Full-time Pay: 3,000 AED Language: EnglishFEMALES CANDIDATES PREFERREDAdmin / Receptionist &ndash; Real EstateDubai, UAE | iWA Properties LLCSalary: AED 3,000Job Type: Full-time | 6 Days WorkingResponsibilities:Front desk &amp; receptionist duties (greeting clients, handling calls/emails)Daily admin support, scheduling &amp; coordinationDraft emails and office correspondenceHandle real estate documents (Listings, MoUs, Form A/B/F, SPA)Coordinate with developers, trustees &amp; registration officesAssist in deal tracking &amp; payment follow-upsRequirements:Minimum 1 year UAE real estate experience (mandatory)Fluent in English, strong communication skillsTech-savvy, organized &amp; able to multitaskOwn visa required (Labor Card provided)Female candidates preferredHow to Apply:If you possess the required qualifications and are ready to contribute to our dynamic team, please apply through IndeedJoin iWA Properties LLC and be part of a team that values professionalism, growth, and success in the real estate industry. We look forward to welcoming a dedicated candidate to our family!Apply:050 990 1294hr@iwaproperties.comJob Type: Full-timePay: AED3,000.00 per monthApplication Question(s):<ul><li>Do you have your own visa?</li><li>Can you join immediately?</li><li>Are you ok to work on Sundays?</li></ul>

Administrator (Own Visa)

SHEIN

<div>
 
 Job Responsibilities:
 
 
 
 
 
 1. Oversee administrative operations for all warehouses (including administrative &amp; material management, apartment/shuttle services, cultural activities, etc.). Develop administrative plans and ensure their implementation.
 
 
 2. Establish administrative standards, processes, and systems. Drive the execution of management standards, create monitoring mechanisms, and propose improvement plans based on performance.
 
 
 3. Coordinate the end-to-end warehouse material processes, including receipt inspection, inbound/outbound logistics, borrowing/returning, and transfer handovers. Ensure all materials meet on-site requirements and support operational needs.
 
 
 4. Manage public affairs for all warehouse sites. Handle government relations, organize visitor receptions and events, and maintain positive public relations for the company and park.
 
 
 5. Manage visa suppliers, and manage the preparation and follow-up of visa applications for locally recruited employees.
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 1. Bachelor's degree or above, with more than 7 years of experience in a comparable position, experience in the e-commerce warehousing related industry is preferred;
 
 
 2. Familiar with the various modules of administrative operations, knowledgeable about the components of administrative costs in warehousing and logistics, and have some experience in building standard systems;
 
 
 3. Strong data logic processing and analysis capabilities, highly data-sensitive, adept at identifying and driving solutions to problems;
 
 
 4. Excellent organizational, coordination, and communication skills, possess good stress tolerance, a strong sense of responsibility, and a service-oriented mindset;
 
 
 5. Proficient in office software, familiar with common Excel functions and PPT chart production.
 
</div>

Admin & Asset Management Manager

NMC Health plc

<div>Managing Patient Experience</div>
 <div><div>Greet patients, direct them to appropriate departments and provide routine information about the hospital when necessary.
 
<ul><li></li></ul>Handle telephone inquiries from patients and provide information to the respective doctor/nurse for the call backs.
 
<ul><li></li></ul>Appointment management including no-shows, rescheduling of patients and confirmations.
 
<ul><li></li></ul>Register new patients and ensure the records of current patients are up to date.
 
<ul><li></li></ul>Provide information about medical insurance coverage to patients and collect the payment/ co-payment based on the insurance eligibility.
 
<ul><li></li></ul>Provide claim forms in case the patient wants to claim reimbursement.
 
<ul><li></li></ul>Facilitate daily cash collection, credit card slips, and cheques deposits at the designated location within the hospital premises, ensuring timely and accurate processing at the end of each shift, adhering to the standards of finance protocols.
 
<ul><li></li></ul>Maintain working knowledge of the Hospital Information System, times of all clinics, duration of appointments, doctor&rsquo;s duty roster, and procedures for booking appointments.
 
<ul><li></li></ul>Perform duties of handling patients, telephone calls, cash, and back-office work as specified in the duty roster.
 
<ul><li></li></ul>Check emails daily, ensuring you respond to queries in a timely manner.
</div><div>Ensure operations are carried out uniformly according to the hospital policies and procedures.
 
<ul><li></li></ul>Contributes to team effort by accomplishing related results as needed and maintains safe and clean reception area by complying with procedures, rules, and regulations.
 
<ul><li></li></ul>Participate in the Hospital training programs.
 
<ul><li></li></ul>Ensure complaints are handled in a structured, timely and professional manner which is fair, courteous and respectful of privacy, to identify problems and to continuously improve the department's services.
 
<ul><li></li></ul>Follows the duty schedule as assigned by the team leader/supervisor which includes different shift timings as per the need of the department
 
<ul><li></li></ul>Strictly adheres to NMC&rsquo;s regulations and policies especially those related to infection control, patient safety &amp; JCI.
 
<ul><li></li></ul>Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.
 
<ul><li></li></ul>Exercises effective interpersonal skills in dealings with department staff, colleagues and management.
 
<ul><li></li></ul>Maintains patient &amp; staff confidentiality.
 
<ul><li></li></ul>Maintain high standards of data accuracy while ensuring compliance with privacy regulations.
 
<ul><li></li></ul>Generate and process patient invoices for services rendered, including consultations, treatments, and diagnostic tests.
 
<ul><li></li></ul>Ensure that all charges are accurately recorded in the patient&rsquo;s account, reflecting the correct services, dates, and codes.
 
<ul><li></li></ul>Issue bills and invoices to patients for any outstanding balances, including co-pays, deductibles, or non-covered services.
 
<ul><li></li></ul>Provide patients with detailed statements and assistance in understanding their charges and payment options.
 
<ul><li></li></ul>Prepare and process patient invoices for services, ensuring accurate charges.
 
<ul><li></li></ul>Collect co-pays, deductibles, and outstanding balances at the time of service.
 
<ul><li></li></ul>Ensure billing practices comply with legal and insurance requirements.</div></div>
 <div>College Diploma - Any discipline or related fields.</div>

Patient Admin Executive

M S K Real Estate Brokers

Secondary &amp; Portal Admin Executive (Bayut / Property Finder / Dubizzle)Location: Dubai, UAE Company: MSK REAL ESTATE BROKERS LLC Job Type: Full-time Salary: Based on experience Preferred: Female candidatesAbout the RoleMSK Real Estate Brokers LLC is hiring a Secondary &amp; Portal Admin Executive to manage property listings and support our secondary sales and leasing teams. This role is ideal for someone with hands-on UAE real estate experience and strong portal knowledge.Key Responsibilities<ul><li>Create, manage, and optimize property listings on Bayut, Property Finder, and Dubizzle</li><li>Ensure listings have valid Trakheesi permits, correct pricing, quality images, and descriptions</li><li>Monitor live listings, update statuses, and archive expired listings</li><li>Coordinate with agents to collect required documents, images, and listing details</li><li>Support secondary sales &amp; leasing with DLD forms, NOCs, title deeds, Ejari, and viewings</li><li>Track listing performance and prepare basic reports</li><li>Assist with portal promotions, open houses, handovers, and day-to-day admin tasks</li><li>Respond to portal and client queries professionally</li></ul>Requirements<ul><li>1&ndash;2 years UAE real estate admin experience (mandatory)</li><li>Hands-on experience with Bayut, Property Finder, and Dubizzle</li><li>Knowledge of DLD, Ejari, and Trakheesi processes</li><li>Proficient in Microsoft Office </li><li>Strong English communication skills</li><li>Highly organized, proactive, and able to multitask</li></ul>Why Join MSK<ul><li>Fast-growing brokerage with strong marketing support</li><li>Direct exposure to secondary market transactions</li><li>Career growth within Dubai&rsquo;s real estate industry</li><li>Visa &amp; medical insurance provided</li></ul>Apply with your updated CVJob Type: Full-time

Secondary & Portal Admin Executive

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