project manager

administrative assistant

hr manager

operations manager

general manager

manager of administration

Genius HRTech Dubai

<ul><li>A rapidly scaling e-commerce organization is hiring a Head of Administration to lead its administrative function for Multilocations(Dubai, Riyadh , India and China) This senior role requires a strong leader who can balance strategy with execution, ensuring operational excellence, cost optimization, and a world-class workplace experience as the company grows.
Key Responsibilities:
Operational Excellence:
Oversee the coordination and management of daily office activities, facilities, and resources, ensuring smooth functioning across all administrative functions.
Create, review, and improve office procedures, policies, and workflows to enhance efficiency and reduce operational costs.
Budget Management:
Evaluate and introduce an Expense Management system.
Plan and prepare the annual administration budget, ensuring accurate forecasting aligned with organizational needs.
Monitor budget vs actual spending, analyze variances, and implement cost-control measures.
Evaluate, recommend, and implement an Expense Management System.
Develop and manage the administration budget while ensuring cost-effective operations.
Procurement &amp; Vendor Management:
Oversee procurement processes, including sourcing and managing vendors, negotiating contracts, and ensuring timely delivery of office supplies and services.
Manage relationships with key external service providers (e.g., office facilities, utilities, security, etc.).
Facility Management:
Lead the setup of new offices, including space planning, vendor coordination, infrastructure readiness, and timely execution.
Oversee building maintenance, office setup, space utilization, and infrastructure upkeep.
Coordinate office expansions, relocations, and maintenance of equipment and technology.
Project Management:
Lead and coordinate various internal projects such as office relocations, internal events, system implementations, or infrastructure improvements.
Ensure timely project delivery, budget adherence, and stakeholder communication.
Compliance &amp; Risk Management:
Ensure all administrative activities comply with relevant laws, regulations, and internal policies.
Identify areas of risk in the administrative processes and develop strategies to mitigate them.
Leadership &amp; Team Management:
Lead and manage the administration team, providing guidance, mentorship, and support to ensure high performance and professional development.
Develop and implement departmental goals, objectives, and performance metrics.
Communication &amp; Stakeholder Engagement:
Act as the main point of contact for all administrative concerns across the organization.
Work closely with senior leadership to support company initiatives and ensure administrative functions align with broader organizational goals. 
Qualifications:
Bachelor&rsquo;s degree in Business Administration, Operations Management, or related field (Master&rsquo;s preferred).
8+ years of experience in an administrative leadership role, with at least 3 years in a managerial capacity.
Proven experience in budgeting, vendor management, and facilities management.
Strong organizational, problem-solving, and multitasking skills.
Exceptional leadership and team management capabilities.
Excellent communication and interpersonal skills.
In-depth knowledge of office administration software, tools, and systems.
Ability to manage a variety of projects and meet deadlines in a fast-paced environment.
Preferred Skills:
Experience with process optimization or digital transformation initiatives.
Proficiency in project management software.
Familiarity with HR processes and employee onboarding is a plus
Occasional travel may be required for site visits or vendor management.</li></ul>

Head of Administration

MENA Recruit

The Role
 We are seeking a highly organised, detail-oriented Legal & GRC Administrator to provide comprehensive administrative, coordination, and executive support across our Legal and Governance, Risk & Compliance (GRC) departments. The role ensures smooth day-to-day operations of both functions while supporting statutory, regulatory, and governance obligations. The ideal candidate is proactive, reliable, discreet, and able to work in a fast-paced, confidentiality-sensitive environment with multiple priorities. Responsibilities & Duties Executive Support: • Manage complex calendars for respective VPs, including scheduling, rescheduling, prioritisation, and conflict resolution. • Arrange internal and external meetings, including preparing agendas, briefing packs, minutes, and follow-up actions. • Coordinate travel arrangements, itineraries, visa applications, and logistics. • Act as the primary administrative point of contact between executives and internal/external stakeholders. Administrative & Operational Support: • Prepare correspondence, executive summaries, letters, memos, and reports as required. • Manage document formatting, proofreading, version control, and filing. • Coordinate cross-department requests, ensuring timely response and completion. • Assist in organising department workshops, training sessions, and events. • Handle confidential information with discretion and integrity. • Support special projects under GRC and Legal • Conduct basic research and compile briefing notes when requested. Departmental & GRC Support: • Support preparation, formatting, and filing of governance documents, including: • Board Committee materials • Department MIS • registers and logs • Assist with statutory filings, corporate secretarial documents, and regulatory submissions across UAE jurisdictions (DIFC, Ministries, DET, Notary, Land Departments, etc.). • Assist with updating group trackers, registers, and dashboards (e.g., policy register, insurance tracker, risk register updates). • Coordinate distribution and archiving controlled documents. Legal Support: • Maintain corporate records, PoA logs, license renewals, and entity management documents. • Support coordination of contract execution, circulation, notarisation, and document management. • Track and follow up on legal workflows, deadlines, and renewal calendars. Communication & Stakeholder Coordination: • Liaise with internal departments (HR, Finance, Procurement, Operations, Projects, etc.) on behalf of respective functions. • Support external communications with regulators, law firms, insurers, and consultants. • Maintain stakeholder contact lists, trackers, and meeting follow-up logs.
 
Requirements
 Qualifications & Experience • Bachelor’s degree in Business Administration, Law, Governance, or related field preferred. • Minimum 5 years’ experience as an Team Assistant, Legal Assistant, or similar role. • Experience supporting senior executives, preferably in legal, governance, corporate affairs, or financial services environments. • Experience in Dubai Real Estate sector is advantageous. • Strong understanding of corporate governance, legal documentation, or regulatory processes in the UAE is advantageous. Skills & Attributes: • Excellent MS Office skills (Word, PowerPoint, Excel, Outlook). • Strong document formatting, proofreading, and version control capability. • Familiarity with statutory filings, legal documentation, and corporate registers. • Experience managing confidential and sensitive information. • Highly organised, structured, and detail oriented. • Discreet, trustworthy, and mature. • Strong interpersonal and communication skills. • Able to manage competing priorities and work under pressure. • Proactive, solution-oriented, and able to anticipate needs. • Professional appearance and executive presence.
 
About the company
 MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

Legal & GRC Administrator

Grandall Legal Consulting FZ-LLC

行政综合主管（Administrative Supervisor）【岗位职责】1.对接阿联酋自贸区和政府相关管理部门，协助企业完成注册落地。2.负责公司日常办公室行政管理工作，确保办公环境高效、有序3.负责员工宿舍的日常管理、协调及相关事务4.负责公司用车的安排、管理及对接相关服务5.支持各地律所客户对接、文秘办公等综合事务6.负责客户接待工作，提供专业、得体的行政支持【岗位要求】1.英语可作为工作语言，口语能够正常交流2.大学本科以上学历。3.有驾照，有意常驻迪拜工作者优先。4.性格开朗，主动性强，具备较强的适应能力、良好的自我学习、协调沟通能力和良好的团队合作意识。5.有行政、综合管理或后勤相关工作经验者优先【工作地点】迪拜办公室【聘用待遇】1.公司统一办理阿联酋工作签证及医疗保险2.薪资待遇7000-10000迪拉姆3.有稳定的工作环境及国际化办公氛围4.有长期发展机会，成长空间大，表现优秀者有晋升机会【投递方式】请将个人简历发送至：info@winsonglobal.com邮件标题格式：岗位名称 + 姓名 + 可到岗时间（示例：行政综合主管 + 姓名）Job Type: Full-timePay: AED7,000.00 - AED10,000.00 per month

行政综合主管

Desert Group

<ul><li>Maintain and update the assigned MEP project database.</li><li>Ensure proper document classification, sorting, filing, and archiving of MEP drawings and documents.</li><li>Maintain document registers and control issuance of MEP document numbers.</li><li>Review completeness of MEP documentation and prepare document transmittals.</li><li>Perform regular file backups to ensure secure storage of electronic records and registers.</li><li>Prepare MEP progress reports and assist in project documentation as required.</li><li>Prepare material requests for MEP works and coordinate with the procurement team through ERP (Navision).</li><li>Track delivery orders and post GRNs on a daily basis.</li><li>Coordinate with MEP suppliers for timely delivery of materials and equipment.</li><li>Update project status logs (issues, risks, decisions, RFIs, etc.).</li><li>Follow up on tasks and timelines as per the MEP project plan.</li><li>Assist with administrative tasks such as timesheet entry and record management.</li><li>Coordinate with site supervisors and MEP labor teams regarding site requirements and issues.</li><li>Support preparation of analysis reports and maintain project tracking spreadsheets.</li><li>Coordinate with the logistics team for arranging transportation of MEP staff and materials.</li><li>Monitor site petty cash and maintain accurate records and logs.</li><li>Update daily material and delivery trackers.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Do you have a Mechanical or Electrical Engineering Degree?</li><li>What is your Salary Expectation?</li></ul>

MEP Admin

Emirates properties

Key ResponsibilitiesHandle and manage Post‑Dated Cheques (PDCs) for property rentals and transactionsEnsure timely collection and deposit of PDCsMaintain accurate records of cheque status and follow‑up schedulesCoordinate with tenants, property managers, and accounts teamsMonitor cheque due dates and notify relevant stakeholdersResolve discrepancies or bounced cheques with tenants and managementPrepare daily/weekly reports on PDC statusSupport the finance team with reconciliation and documentationEnsure compliance with internal policies and legal requirementsRequired Skills✔ Strong communication and follow‑up skills✔ Good knowledge of accounts receivable procedures✔ Proficient in MS Excel and ERP/property management systems✔ Organized and deadline‑oriented✔ Able to work independently and as part of a team✔ Attention to detail and problem‑solving abilityQualificationsDiploma or bachelor&rsquo;s degree in business, Finance, Accounting, or related field2&ndash;4 years of experience handling accounts receivable or PDCsImmediate joiners preferredKindly share your CV to: careers@emiratesproperties.comWhatsApp CV: 0542525008No calls pleasePlease mention the position &lsquo;PDC&rsquo; in the subject lineJob Type: Full-time

PDC Management

NMC Health plc

<div>Responsible to provide a range of duties including greeting patients when they enter the medical facility, confirming and registration of new patients, billing, insurance, answering calls and checking emails on a regular basis</div>
 <div><ul><li>Greet patients, direct them to appropriate departments and provide routine information about the hospital when necessary.
</li><li>Handle telephone inquiries from patients and provide information to the respective doctor/nurse for the call backs.
</li><li>Appointment management including no-shows, rescheduling of patients and confirmations.
</li><li>Register new patients and ensure the records of current patients are up to date.
</li><li>Provide information about medical insurance coverage to patients and collect the payment/ co-payment based on the insurance eligibility.
</li><li>Provide claim forms in case the patient wants to claim reimbursement.
</li><li>Facilitate daily cash collection, credit card slips, and cheques deposits at the designated location within the hospital premises, ensuring timely and accurate processing at the end of each shift, adhering to the standards of finance protocols.
</li><li>Maintain working knowledge of the Hospital Information System, times of all clinics, duration of appointments, doctor&rsquo;s duty roster, and procedures for booking appointments.
</li><li>Perform duties of handling patients, telephone calls, cash, and back-office work as specified in the duty roster.
</li><li>Check emails daily, ensuring you respond to queries in a timely manner.
</li><li>Ensure operations are carried out uniformly according to the hospital policies and procedures.
</li><li>Contributes to team effort by accomplishing related results as needed and maintains safe and clean reception area by complying with procedures, rules, and regulations.
</li><li>Participate in the Hospital training programs.
</li><li>Ensure complaints are handled in a structured, timely and professional manner which is fair, courteous and respectful of privacy, to identify problems and to continuously improve the department's services.
</li><li>Follows the duty schedule as assigned by the team leader/supervisor which includes different shift timings as per the need of the department
</li><li>Strictly adheres to NMC&rsquo;s regulations and policies especially those related to infection control, patient safety &amp; JCI.
</li><li>Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.
</li><li>Exercises effective interpersonal skills in dealings with department staff, colleagues and management.
</li><li>Maintains patient &amp; staff confidentiality.
</li><li>Maintain high standards of data accuracy while ensuring compliance with privacy regulations.
</li><li>Generate and process patient invoices for services rendered, including consultations, treatments, and diagnostic tests.
</li><li>Ensure that all charges are accurately recorded in the patient&rsquo;s account, reflecting the correct services, dates, and codes.
</li><li>Issue bills and invoices to patients for any outstanding balances, including co-pays, deductibles, or non-covered services.
</li><li>Provide patients with detailed statements and assistance in understanding their charges and payment options.
</li><li>Prepare and process patient invoices for services, ensuring accurate charges.
</li><li>Collect co-pays, deductibles, and outstanding balances at the time of service.
</li><li>Ensure billing practices comply with legal and insurance requirements.</li></ul></div>
 <div>College Diploma - Any discipline or related fields.</div>

Patient Admin Executive

LIFE LINE HUMAN RESOURCE

Office ManagerBachelor&rsquo;s degree in business administration, Management, or a related fieldpreferred.3+ years of experience as an Office Manager Assistant, preferablysupporting C-level executives.<ul><li>Experience with managing multiple projects</li><li>High level of emotional intelligence required.</li></ul>AED 15,000 &ndash; AED 20,000 DOE<ul><li>1 economy flight provided PA</li><li>30 days paid vacation</li><li>Health insurance</li><li>External accommodation provided by company</li></ul>Job Type: Full-timePay: AED15,000.00 - AED20,000.00 per monthApplication Question(s):<ul><li>your nationality? </li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Office Manager Assistant, supporting C-level executives.: 5 years (Required)</li><li>managing multiple projects: 4 years (Required)</li><li>High level of emotional intelligence required.: 3 years (Required)</li></ul>Language:<ul><li>jordanian (Required)</li></ul>

She Office Manager

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