operations manager

administrative assistant

admin assistant

office administrator

office manager

manager of administration

Betterhomes LLC

<div>Established in 1986, Betterhomes is one of Dubai&rsquo;s most trusted and well-known real estate companies, providing sales, leasing, and property management services across the UAE. Headquartered in Motor City, Betterhomes is built on integrity, professionalism, and exceptional customer service values that continue to drive our success today.
We are currently seeking an experienced Administration Manager who will be responsible and accountable for managing the team of admin support staff providing management reports, sales figures, and office responsibilities. Overseeing all sales and leasing related paperwork and ensuring that accurate and up to date information is available on relevant systems including overseeing invoicing, receipting, commission claims.
Reporting to the Head of Operations, the Administration Manager will play a critical role in helping the Company and its subgroups in achieving strategic profit objectives.
The Administration Manager oversees a team of approximately 20 Client Liaison Administrators and Receptionists, and 3 Team Leaders based in different branches throughout UAE. This is a great opportunity for a proactive and organized professional to join a dynamic and growing company.<h3 class="jobSectionHeader">
Major Duties &amp; Responsibilities</h3>
Prepare and implement administrative processes and procedures to support the Residential Department in achieving the overall Sales &amp; Leasing strategy.<ul>
<li>
To coordinate with Team Leaders for any updates/issues that needs to be addressed</li>
<li>To roll out new procedures in relation to daily operations for all groups</li>
<li>Maintain and update the info.bhomes.com</li>
<li>Update all Residential Forms, Policies and Procedure along with the Head of Leasing Department/Director of Sales.
</li></ul>Oversee the administration of all Residential offices and recommend processes for efficient admin operations.<ul>
<li>
Guide, train, appraise and maintain motivation of the team to ensure high degree of productivity, efficiency and commitment</li>
<li>To fill in positions for vacancies and facilitate training for new joiners</li>
<li>Conduct probation review for three (3) and six (6) months</li>
<li>Create monthly performance reviews for admins, receptionists and team leaders</li>
<li>Manage Leaves and Lieu Leave for Administrators, Receptionists and team leaders.</li>
</ul>
Oversee and ensure the Admin support services team provides accurate and prompt support to the Sales and Leasing department to facilitate the efficient operating of the Residential Department.<ul>
<li>
Cancel receipts and liaise with the current CRM and Accounts Department in case of cancellations</li>
<li>Coordinate with Accounts department for all issues concerning commission claims and payment requests</li>
<li>Assist Consultants and Branch Managers in all their queries and issues.</li>
</ul>
Generate effective reports and establish reporting formats for daily, weekly or monthly reports of key statistics and information for the Division Heads.
Ensuring, as far as possible, that complaints and concerns that are received are attended to speedily and satisfactorily.
Frequent updates to the Head of Group Operations and Director of Residential Sales and Leasing.
Other Company related duties that may be assigned by the head of the department that are consistent with the department and Company mandate
Requirements<ul>
<li>
Bachelor&rsquo;s degree with over 2 years of experience in a similar role within property industry in the UAE
</li><li>Full adherence to local laws and procedures</li>
<li>Above average computer literacy (MS Office, Internet, Database Software, etc.)</li>
<li>Excellent written and oral communication in English</li>
<li>Highly structured and organized, methodical and detail oriented</li>
<li>Creative and analytical while possessing personal drive and initiative</li>
<li>Presentation skills</li>
<li>Deliver data and corresponding analysis to upper level management, and key external decision makers</li>
<li>Good time management and multitasking skills</li>
</ul>
Benefits<ul>
<li>
Private Health Insurance</li>
<li>Paid Time Off</li>
<li>Training &amp; Development</li>
<li>Annual Flight Ticket</li></ul></div>

Administration Manager

Meraki Star Electromechanical Works Contracting LLC

This role is for one of our client from marble and natural stone contracting company in Dubai, executing luxury stone works for premium residential and commercial projects. We are looking for an experienced Accounts &amp; Administration Manager who can manage end-to-end accounting functions up to finalization, while overseeing day-to-day office administration and operational coordination.Key Responsibilities:Accounts &amp; Finance<ul><li>Manage full accounting cycle - entries, reconciliations, payables, receivables, and petty cash.</li><li>Prepare monthly financial statements, trial balance, and final accounts.</li><li>Coordinate with auditors, banks, and management for financial reporting.</li><li>Ensure compliance with UAE VAT and corporate tax regulations.</li><li>Manage project billing, expense tracking, and supplier payments.</li><li>Should good speed of data entry in Tally</li></ul>Administration &amp; Operations:<ul><li>Oversee general office administration, procurement coordination, and logistics support.</li><li>Handle staff records, attendance, and HR documentation in coordination with PRO/HR.</li><li>Assist management in budgeting, cost control, and operational planning.</li><li>Support day-to-day communication with clients, vendors, and site teams.</li><li>Ensure smooth functioning of office systems and maintain administrative records.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s Degree in Commerce / Accounting / Finance.</li><li>5-7 years UAE experience in a construction, marble, or fit-out contracting company.</li><li>Strong knowledge of Tally / QuickBooks / ERP systems.</li><li>Solid understanding of VAT, bank reconciliation, and finalization of accounts.</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Ability to handle administrative responsibilities alongside accounting tasks like visa, PRO etc.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED9,000.00 per month

Accounts & Administration Manager - Marble Contracting Company

Wallstreet JR Investment Advisor LLC

Wall Street Jr. Investments is a Dubai-based portfolio and wealth management company expanding its ecosystem with a Forex brokerage.About the RoleWe are seeking a Backend Support Specialist with solid experience in MT5 administration and trade execution systems to ensure smooth operation of our trading platforms. The ideal candidate will be responsible for managing server configurations, maintaining liquidity bridges, and supporting internal teams with technical and functional expertise.Key Responsibilities<ul><li>Administer and maintain MT5 Administrator and Manager Terminals, including setup, configuration, and routine maintenance of servers, access points, and core plugins.</li><li>Manage liquidity bridging solutions and ensure efficient trade flow between liquidity providers and trading servers.</li><li>Monitor trade execution processes to maintain optimal pricing, low latency, and stable performance.</li><li>Handle user administration within the MT5 system &mdash; including account creation, group management, and permission settings.</li><li>Analyze and report trading performance metrics (slippage, spreads, swaps, latency) to enhance execution quality and client experience.</li><li>Provide technical support to internal teams on MT5-related issues and escalate complex cases when required.</li><li>Collaborate with IT and risk teams to ensure system integrity, trade flow stability, and alignment with operational risk frameworks.</li><li>Support ongoing monitoring, troubleshooting, and optimization of trading systems and data connectivity.</li></ul>Technical &amp; Functional Knowledge<ul><li>Proficient in MT5 Administrator and Manager Terminals &mdash; setup, configuration, and maintenance.</li><li>Strong understanding of liquidity connectivity and bridging solutions.</li><li>Knowledge of trade execution models and risk management principles.</li><li>Familiarity with financial instruments (FX, CFDs, Commodities, Indices) and market mechanics (leverage, margin, order types).</li><li>Understanding of server performance metrics and execution quality analysis.</li></ul>Requirements<ul><li>Minimum 1-2 years of experience in a similar role within a brokerage or trading environment.</li><li>Strong knowledge of MT5 backend systems, liquidity bridges, and execution flow.</li><li>Experience working with liquidity providers, data feeds, and bridge configurations.</li><li>Ability to troubleshoot complex technical issues under pressure.</li><li>Excellent communication and coordination skills with cross-functional teams.</li></ul>Job Type: Full-timePay: From AED3,500.00 per monthApplication Question(s):<ul><li>How many years of MT5 Admin experience do you have?</li><li>Are you able to join immediately?</li></ul>

MT5 Administrator

HayyaTax

Pay: To be discussed (Full-Time Position)Join HayyaTax &ndash; The Smart Way to Handle Tax &amp; AccountingAt HayyaTax, we&rsquo;re more than a tax and accounting firm&mdash;we&rsquo;re strategic partners helping businesses thrive in today&rsquo;s dynamic financial landscape. As part of our continued growth across the UAE, we&rsquo;re seeking a highly organized and proactive Administration Executive to join our Dubai office.If you&rsquo;re detail-oriented, professional, and ready to take ownership of administrative functions in a fast-paced corporate environment, this role is an excellent opportunity to grow your career with a leading firm.Your Role at HayyaTaxAs an Administration Executive, you&rsquo;ll play a vital role in ensuring smooth day-to-day office operations. You&rsquo;ll collaborate closely with management and support teams, assisting with HR coordination, client support, and general office administration.Key Responsibilities<ul><li>Manage and maintain filing systems, documentation, and correspondence.</li><li>Coordinate meetings, events, and travel arrangements.</li><li>Assist with employee onboarding, attendance management, and HR-related tasks.</li><li>Handle incoming calls, emails, and client inquiries professionally.</li><li>Oversee procurement and inventory of office supplies; liaise with vendors as needed.</li><li>Provide comprehensive administrative support to the management team.</li></ul>Key Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>1 year of relevant administrative experience (fresh graduates with strong potential may apply).</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Positive attitude, professionalism, and attention to detail.</li><li>English fluency is required; knowledge of Arabic/Hindi/Urdu is an advantage.</li></ul>Why HayyaTax?<ul><li>Exposure to diverse corporate operations across multiple business sectors.</li><li>Work with a dynamic, results-driven professional team.</li><li>Opportunities for learning, professional development, and career growth.</li><li>Supportive and collaborative work culture.</li></ul>Benefits<ul><li>Competitive salary (to be discussed during the interview).</li><li>Professional mentorship and training opportunities.</li><li>Modern and professional work environment.</li></ul>Ready to Apply?If you believe this role aligns with your professional goals, send your CV to join@hayyatax.comFor more information, visit www.hayyatax.com&#9888; No calls, please &ndash; only shortlisted candidates will be contacted.Job Type: Full-Time Education: Bachelor&rsquo;s (Preferred) Experience: Administration: 1 year (Freshers may apply) Application Deadline: 31/10/2025Job Type: Full-time

Administration Intern/Administration Executive

V S V Smart Technical Services LLC

Job Description:We are seeking a proactive and organized Admin &amp; HR Executive to support the day-to-day administrative and human resources operations of our facility management company. The ideal candidate should have a minimum of 2 years of relevant experience in the UAE, with a strong understanding of HR processes, employee management, and office administration. The role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Handle all general administrative duties including office management, supplies, and facility coordination.</li><li>Manage employee records, attendance, and leave tracking systems.</li><li>Support the recruitment process by posting job ads, screening candidates, and scheduling interviews.</li><li>Prepare employee onboarding and offboarding documentation (contracts, offer letters, termination letters, etc.).</li><li>Coordinate visa processing, renewals, medicals, and other PRO-related tasks with government authorities or PRO agents.</li><li>Ensure compliance with UAE labor laws and company HR policies.</li><li>Assist in organizing staff training, performance reviews, and employee engagement activities.</li><li>Maintain proper documentation and filing of HR and administrative records.</li><li>Act as a point of contact for employee inquiries related to HR and admin matters.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Human Resources, or a related field.</li><li>Minimum 2 years of Admin/HR experience in the UAE (preferably in facility management or similar sectors).</li><li>Familiarity with UAE labor laws, visa processes, and HR practices.</li><li>Proficiency in MS Office applications (Excel, Word, Outlook).</li><li>Strong organizational and multitasking abilities.</li><li>Excellent verbal and written communication skills.</li><li>Ability to handle confidential information with integrity.</li><li>Experience with HR software or ERP systems is a plus.</li></ul>Salary:AED 2,500 to 4,000 per month (based on experience and qualifications)Interested candidates may contact via WhatsApp only at: +971 52 150 3945Job Type: Full-timeJob Type: Full-timePay: AED2,500.00 - AED4,000.00 per month

Admin & HR Executive

Harmony Ballet&Music Centre

Job Title: Female Administrator Manager (Full Time) Location: Harmony Ballet and Music CentreAbout Us: Harmony Ballet and Music Centre is a vibrant and nurturing environment that offers dance and music education for children. We specialize in ballet and music programs, fostering creativity and discipline in young minds. We are committed to providing an exceptional learning experience for children and maintaining strong connections with the community.What we're looking for:<ul><li>Fluent English skills, Russian and Arabic are required , experience with children is essential.</li></ul>Position Overview: The Administrative Manager will oversee the day-to-day administrative operations of Harmony Ballet and Music Centre. This role is vital in ensuring the smooth functioning of the Centre by managing all administrative tasks, supporting teachers, students, and parents, and improving operational efficiency. The ideal candidate is highly organized, proactive, and able to handle multiple responsibilities in a dynamic environment.Key Responsibilities:<ul><li>Oversee the general administrative operations, ensuring a welcoming and organized environment for students, parents, and staff.</li><li>Manage student enrollment, scheduling of classes, and teacher assignments through Okrabook CRM system.</li><li>Serve as the primary point of contact for parents and students, handling inquiries and communication via social media accounts, email, phone, and in-person.</li><li>Assist with the planning and coordination of events, recitals, and performances.</li><li>Maintain accurate records of student attendance, payments, and other necessary documentation.</li><li>Work closely with the teaching staff to coordinate curriculum schedules and communicate any changes.</li><li>Handle invoices, and other financial records in coordination with the Managing Director.</li><li>Ensure compliance with all regulatory requirements and company policies.</li><li>Implement and manage effective office systems and procedures to improve efficiency, including Okra book CRM, Stripe, Google Sheets etc.</li><li>Monitor and maintain office supplies and equipment.</li><li>Lead and train any administrative staff as necessary.</li></ul>Qualifications:<ul><li>Previous experience in an administrative or managerial role, preferably in a similar environment (education, arts, or child-focused organizations).</li><li>Strong organizational and multitasking skills, with attention to detail.</li><li>Excellent communication skills, both written and verbal.</li><li>Proficiency in office software such as Microsoft Office Suite, Google Workspace, CRM systems for similar businesses and Stripe payment system.</li><li>Ability to work independently and collaboratively as part of a team.</li><li>Experience handling financial tasks such as invoicing is a plus.</li><li>A passion for the arts, education, and working with children is highly desirable.</li><li>Fluent English: Excellent verbal and written communication skills are mandatory for daily business operations.</li><li>Russian (advantageous): Proficiency in verbal and written Russian is a significant advantage, particularly for liaising with Russian-speaking clients or partners.</li><li>Arabic (advantageous): Strong communication skills in Arabic (both verbal and written) are a plus, as it is beneficial for local communication and official documentation.</li></ul>Working Hours: This is full time position with some flexibility required during peak times such as performances or special events. Normal working hours shall be Monday - Friday 12:00pm to 7:00pm and Saturday-Sunday, 10:00am-5:00pm and weekly off provided.The salary and benefits package for this position will be discussed with qualified candidates during the interview process. Compensation is competitive and will be based on the candidate's skills, experience, and background.Job Types: Full-time, Permanent, ContractPay: AED7,000.00 - AED10,000.00 per monthLanguage:<ul><li>Fluent in English (Required)</li><li>Russian (Required)</li><li>Arabic (Preferred)</li></ul>

Healthagon Rehabilitation Center

About UsAt FR&Iacute;O Beverages, we&rsquo;re pioneering the future of hydration &mdash; creating better-for-you beverages designed for a healthier planet and a healthier you. From sparkling waters to functional drinks, we&rsquo;re redefining refreshment in the UAE and beyond.As we continue to grow, we&rsquo;re looking for a proactive and organized Administrator with strong FMCG (Beverage industry) experience to support our expanding operations and ensure smooth day-to-day business coordination.Key Responsibilities<ul><li>Oversee and coordinate daily administrative and operational activities across departments.</li><li>Maintain organized records, files, and documentation related to production, sales, and inventory.</li><li>Support the sales and operations team in order processing, invoicing, and logistics coordination.</li><li>Assist in the procurement and purchasing process by preparing and tracking purchase orders.</li><li>Handle communication with suppliers, distributors, and service providers to ensure timely delivery of goods and materials.</li><li>Prepare reports and summaries for management, including sales data, stock movement, and performance updates.</li><li>Ensure compliance with company procedures and internal controls.</li><li>Support HR and accounting functions such as attendance tracking, petty cash management, and document filing.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or a related field.</li><li>Minimum 2&ndash;4 years of experience in administration within the FMCG (beverage or food) industry.</li><li>Strong understanding of order processing, inventory management, and logistics workflows.</li><li>Excellent communication and organizational skills with strong attention to detail.</li><li>Proficient in Microsoft Office (Excel, Word, Outlook); experience with ERP systems is a plus.</li><li>Ability to multitask and work effectively in a fast-paced, entrepreneurial environment.</li></ul>Job Type: Full-time

Administrator (with FMCG Background)

Explore 10000+ Manager of administration in Dubai this November. Find roles across top companies and apply now to boost your career.

10000 manager of administration jobs IN Dubai

Administration Manager

Accounts & Administration Manager - Marble Contracting Company

MT5 Administrator

Administration Intern/Administration Executive

Admin & HR Executive

Administration Manager

Administrator (with FMCG Background)