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medical office coordinator psychiatry behavioral medicine

Johns Hopkins University

<div>The Department of Psychiatry Behavioral Medicine is seeking a Medical Office Coordinator to coordinate activities and provide secretarial support for a multi-faceted clinical/research office to ensure a smoothly functioning office and good patient relations. Interact with patients, patients&rsquo; family members, referring physicians, and third party carriers with regard to patient-related issues. Work with others in a team environment. 
Specific Duties and Responsibilities<ul><li>
Coordinates a multi-faceted clinical/research office.
</li><li>Assists patients, referring physicians, and third-party carriers to resolve patient related issues. Researches and prepares specialized reports and budgets.</li><li>
Schedules patients for laboratory tests, medical examinations, and consultations.
</li><li>Acquires medical/psychiatric records of patients.
</li><li>Relay information to patients regarding preparation for laboratory tests and examinations. Maintains familiarity with various types of medical insurance to explain these plans.
</li><li>Obtains pre-certifications as required by patients' health care insurers or managed care providers. Assists patients or family members with completion of medical insurance forms.
</li><li>Informs patients of costs of care being provided, and guides them to appropriate resources for further information, guidance, or assistance.
</li><li>Arranges or assists in arranging patient transportation.
</li><li>Types routine correspondence and reports from dictation or handwritten copy using personal computer.
</li><li>Transcribes machine dictated medical reports and other documentation using medical terminology.
</li><li>Performs data entry of consult questionnaires.
</li><li>Uses personal computer to prepare manuscripts, grant proposals, statistical reports, tables, and charts using knowledge of scientific, medical, literary, or other technical terms.
</li><li>Answer telephone, screens callers, relays messages, and greets visitors.
</li><li>Maintains calendar, schedules appointments and meeting rooms.
</li><li>Opens, sorts and screens mail. Files in alphanumeric order and locates material from files. Assists with making routine travel and accommodation arrangements.
</li><li>Coordinates the servicing of office equipment.
</li><li>Operates personal computer to access e-mail, electronic calendars, and other basic office support software. Uses automated systems to access, enter, and edit patient information.
</li><li>Completes various request forms for office supplies and equipment as directed.</li><li>
Performs miscellaneous related duties as assigned.</li><li>
Must adhere to Service Excellence Standards: customer relations, self-management, teamwork, communications, ownership/accountability, continuous performance improvement.</li></ul> 
Special knowledge, skills, and abilities<ul><li>
Ability to work independently.</li><li>
Attention to detail and good proofreading skills.</li><li>
Excellent communication skills both written and oral.</li><li>
Excellent organizational skills require balancing multiple assignments.</li><li>
Ability to interact effectively with individuals at all levels and from diverse cultures.</li><li>
Clinical sensitivity required.</li><li>
Knowledge of medical terminology.</li><li>
Experience in the Johns Hopkins system strongly preferred.</li></ul> 

Minimum Qualifications 
<ul><li>
High School Diploma or graduation equivalent.</li><li>
Two years administrative experience.</li><li>
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul> 
Classified Title: Medical Office Coordinator
 
Role/Level/Range: ATO 40/E/02/OD
 
Starting Salary Range: $16.20 - $28.80 HRLY ($46,800 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday - Friday, 8:30am - 5:00pm 
FLSA Status: Non-Exempt 
Location: School of Medicine Campus 
Department name: 10003139-SOM Psy Behavioral Medicine 
Personnel area: School of Medicine</div>

Medical Office Coordinator (Psychiatry Behavioral Medicine)

Gallant Business Solutions

Temp-to-Perm Opportunity (Conversion Expected After 5 Months)Gallant Business Solutions is seeking a Board-Eligible or Board-Certified Psychiatric-Mental Health Nurse Practitioner to support the Maryland Department of Juvenile Services (DJS) within secure juvenile detention facilities serving Baltimore and surrounding areas.This role focuses on delivering high-impact psychiatric care to justice-involved youth with complex behavioral health needs, trauma histories, and co-occurring conditions. The Psychiatrist will play a critical role in diagnosis, medication management, crisis response, and interdisciplinary treatment planning.This is a part time, temp-to-permanent opportunity, with a strong expectation of conversion to permanent status after approximately five (5) months, based on performance and program needs.Key Responsibilities<ul><li>Conduct comprehensive psychiatric evaluations and diagnostic assessments for detained youth</li><li>Develop and manage individualized psychiatric treatment plans, including medication and therapeutic recommendations</li><li>Prescribe and manage psychotropic medications, ensuring appropriateness, effectiveness, and safety</li><li>Collaborate closely with nursing staff to ensure proper medication administration and compliance</li><li>Review Medication Administration Records (MARs), laboratory results, and relevant medical documentation</li><li>Supervise and provide clinical oversight to Nurse Practitioners, as applicable</li><li>Complete Abnormal Involuntary Movement Scale (AIMS) assessments as required</li><li>Behavioral health staff may assist in tele-psychiatry settings when applicable</li><li>Provide emergency psychiatric services, including 24/7 on-call coverage</li><li>Deliver face-to-face psychiatric consultations within one (1) hour of notification when requested</li><li>Participate in scheduled clinical and interdisciplinary staff meetings</li><li>Maintain timely, accurate, and compliant clinical documentation</li><li>Perform additional duties as assigned to support psychiatric operations</li></ul>Required Education &amp; Licensure<ul><li>Doctor of Medicine (MD) or Doctor of Osteopathic Medicine (DO)</li><li>Completion of an accredited Psychiatry residency</li><li>Child &amp; Adolescent Psychiatry fellowship preferred</li><li>Active Maryland medical license in good standing</li></ul>Required Experience &amp; Competencies<ul><li>Minimum 5 years of psychiatric practice</li><li>Direct experience working with children and adolescents</li><li>Prior experience in juvenile justice, detention, inpatient, residential, or forensic settings required</li><li>Strong understanding of trauma-informed care, adolescent development, and behavioral disorders</li><li>Ability to function effectively in high-acuity, structured environments</li><li>Strong collaboration skills within multidisciplinary teams</li><li>Proficiency with electronic medical records and Microsoft Office</li><li>Excellent clinical judgment, communication, and documentation skills</li><li>Reliable transportation required</li></ul>Professional ExpectationsSuccess in this role requires:<ul><li>Clinical leadership and decisiveness</li><li>High ethical standards and sound risk management</li><li>Comfort operating in secure, regulated environments</li><li>Accountability, flexibility, and operational discipline</li><li>Commitment to youth rehabilitation and continuity of care</li></ul>Job Types: Part-time, Contract, TemporaryPay: $113.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have experience in juvenile justice, detention, inpatient, residential, or forensic settings?</li><li>Do you have a strong understanding of trauma-informed care, adolescent development, and behavioral disorders?</li></ul>Experience:<ul><li>Psychiatric practice: 5 years (Required)</li></ul>License/Certification:<ul><li>RN License (Required)</li></ul>Work Location: In person

Psychiatric Mental Health Nurse Practitioner

PsychExperts & Associates

Job Overview Private Practice is seeking a Psychiatry Nurse Practitioner to join our multidisciplinary mental health team. Services are primarily via telehealth; however, on occasion, a client may need to be seen in person if they are prescribed injectable medication.Responsibilities<ul><li>Conduct psychiatric evaluations, including patient history, mental status examinations, and risk assessments.</li><li>Prescribe and manage psychotropic medications in accordance with clinical guidelines and regulatory standards.</li><li>Collaborate with psychologists, social workers, and primary care providers to coordinate patient care plans.</li><li>Monitor patient progress through regular follow-ups, adjusting treatment strategies as necessary.</li><li>Maintain accurate and detailed medical documentation within electronic health record (EHR) systems.</li><li>Provide psychotherapy sessions utilizing evidence-based approaches tailored to individual needs (optional).</li></ul>Experience<ul><li>Active Nurse Practitioner license with certification in Psychiatry or Mental Health Nursing.</li><li>Knowledge of psychopharmacology, including medication administration and monitoring for side effects.</li><li>Background in behavioral health and crisis intervention.</li><li>Experience working with diverse populations in outpatient or community settings.</li><li>Familiarity with telehealth platforms and remote patient management tools.</li><li>Experience with EMR/EHR systems for efficient documentation and case management (training is provided).</li><li>Demonstrated ability to maintain compliance with HIPAA regulations and confidentiality standards.</li></ul>This is a Independent Contractor position. Please submit resume.Job Types: Part-time, ContractPay: $75.00 - $80.00 per hourExpected hours: No more than 20 per weekBenefits:<ul><li>Flexible schedule</li></ul>License/Certification:<ul><li>DEA License (Required)</li></ul>Work Location: Hybrid remote in Baltimore, MD 21202

Psychiatry Nurse Practitioner

<div>The Behavioral Pharmacology Research Unit is seeking a Research Program Coordinator who reports to the Sr. Clinical Research Manager. Researchers at Johns Hopkins University conduct clinical trials and clinical studies to discover new ways to prevent and treat diseases and other health problems. The Clinical Research Coordinator administratively coordinates clinical protocol implementation, typically for a single study. Will ensure the efficient logistical implementation of the study activities and provide administrative support for research-related regulatory issues. 
Specific Duties &amp; Responsibilities<ul><li>
Coordinate all activities of a clinical research study to ensure adherence to protocol and validity of findings.</li><li>
Participate in clinical study start-up meeting.</li><li>
Assist research nurses, study coordinators, principal investigators, and other study personnel in executing protocol-related activities.</li><li>
Explain the study background and rationale for the research to potential and current participants.</li><li>
Contribute to the development of recruitment strategy for participants for assigned study.</li><li>
Implement a variety of techniques for recruitment as appropriate, e.g., print and web-based advertisements, contact referring physicians, participate in community events, etc.</li><li>
Independently conduct the consenting process or ensure consent is obtained on appropriate participants.</li><li>
Schedule participants for required activities and provide any special instructions prior to upcoming tests/exams.</li><li>
Serve as liaison to study participants.</li><li>
Assist with setup of the data collection system and enter and organize data.</li><li>
Assist in coordinating study meetings.</li><li>
Participate in study meetings and provide updates on protocol implementation status and make recommendations on operational issues.</li><li>
Assist with the preparation of submissions to the Institutional Review Board (IRB)</li><li>
Liaison with IRB on administrative matters and facilitate communications with the PI.</li><li>
Conduct literature searches to provide background information.</li><li>
Obtain and maintain excellent operating knowledge of assigned clinical protocol, clinical equipment, and clinical computer systems.</li><li>
Oversee budget expenditures for study operations.</li></ul> 
In addition to the duties described above<ul><li>
Implement protocol changes and ensure that the study team is appropriately trained.</li><li>
Prepare study materials for bi-annual quality assurance checks.</li><li>
Provide backup in the event of staff absences, scheduling conflicts, and other program needs. Become conversant with protocols other than primary assignment and provide training or back-up for these protocols.</li><li>
Contribute to BPRU initiatives outside of study related tasks. Such responsibilities may include mentoring of new staff, assisting with events, leading new program initiatives, and performing document and data checks.</li><li>
Perform miscellaneous related duties as assigned.</li></ul> 

Technical Skills and Expected Level of Proficiency<ul><li>
Attention to Detail - Awareness.</li><li>
Clinical Trial Management System - Awareness.</li><li>
Data Entry - Awareness.</li><li>
Data Collection and Reporting - Awareness.</li><li>
Data Management and Analysis - Awareness.</li><li>
Interpersonal Skills - Awareness.</li><li>
Oral and Written Communications - Awareness.</li><li>
Organizational Skills - Awareness.</li><li>
Project Coordination - Awareness.</li><li>
Regulatory Compliance - Awareness.</li></ul> 
Special Knowledge, Skills, &amp; Abilities<ul><li>
Ability to interact with faculty and staff on research teams, in clinical programs, and with educational outreach initiative to strategize about their communication needs.</li><li>
Attention to detail. Good proofreading skills.</li><li>
Excellent oral communication skills to deal effectively within and outside the department and to carry out protocols with human volunteers of diverse socio-economic and racial backgrounds.</li><li>
Excellent written communications skills in a variety of forms, print material, website content, speeches, and publicity materials.</li><li>
Knowledge of graphic design and typography.</li><li>
Skilled in computer programs such as Microsoft Word, Outlook, PowerPoint, Excel and Publisher, Macintosh personal computers.</li><li>
Enthusiasm and willingness to learn about the work of the department as well to acquire new technical skills as needed.</li><li>
Excellent organizational skills to work effectively in an environment that requires balancing multiple assignments and verification of data sets.</li><li>
Ability to interact effectively with individuals at all levels and from diverse cultures.</li><li>
Ability to make decisions and work and act independently while keeping investigator informed.</li><li>
Interpersonal and interview skills required to carry out protocols with human volunteers.</li><li>
Experience with statistical software.</li></ul> 

Minimum Qualifications 
<ul><li>
Bachelor's Degree in a related field.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education beyond high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul> 

Preferred Qualifications 
<ul><li>
Related undergraduate or work experience in human subjects' research.</li></ul> 
Classified Title: Research Project Coordinator 
Job Posting Title (Working Title): Research Program Coordinator (Behavioral Pharmacology Research Unit)
 
Role/Level/Range: ACRO40/E/03/CD
 
Starting Salary Range: $17.20 - $30.30 HRLY ($40,100 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday thru Friday 8:30 am - 5:00 pm 
FLSA Status: Non-Exempt 
Location: Johns Hopkins Bayview 
Department name: SOM Psy Bay Behavioral Pharm Rserch Unit
 
Personnel area: School of Medicine</div>

Research Program Coordinator (Behavioral Pharmacology Research Unit)

<div>We are seeking a highly motivated and organized Clinical Research Coordinator to assist with an HIV point-of-care (POC) diagnostic test study, along with other diagnostic research projects for infectious diseases. The coordinator will support HIV and point-of-care clinical studies in the Division of Infectious Diseases. This is an NIH-funded study to characterize the performance of different HIV POC tests. The coordinator will be responsible for administrative tasks, recruitment, participant engagement, data collection and monitoring, specimen handling, and other tasks necessary for study execution. The coordinator will join a dynamic team, engage with participants of all backgrounds, and contribute to critical research in making POC diagnostics more accessible to populations at risk. 
The Clinical Research Coordinator administratively coordinates clinical protocol implementation, typically for a single study. Will ensure efficient logistical implementation of the study activities and provide administrative support for research-related regulatory issues. 
Specific Duties &amp; Responsibilities<ul><li>
Coordinate all activities of a clinical research study to ensure adherence to protocol and validity of findings.</li><li>
Participate in clinical study start-up meetings.</li><li>
Assist research nurses, study coordinators, principal investigators, and other study personnel in executing protocol-related activities.</li><li>
Explain the study background and rationale for the research to potential and current participants</li><li>
Contribute to the development of recruitment strategies for participants for assigned study.</li><li>
Implement a variety of techniques for recruitment as appropriate, e.g., print and web-based advertisements, contact referring physicians, participate in community events, etc.</li><li>
Independently conduct the consenting process or ensure consent is obtained on appropriate participants.</li><li>
Schedule participants for required activities and provide any special instructions prior to upcoming tests/exams.</li><li>
Serve as liaison to study participants.</li><li>
Assist with setup of the data collection system and enter and organize data.</li><li>
Assist in coordinating study meetings.</li><li>
Participate in study meetings and provide updates on protocol implementation status and make recommendations on operational issues.</li><li>
Assist with the preparation of submissions to the Institutional Review Board (IRB)</li><li>
Liaison with IRB on administrative matters and facilitate communications with the PI.</li><li>
Conduct literature searches to provide background information.</li><li>
Obtain and maintain excellent operating knowledge of assigned clinical protocol, clinical equipment, and clinical computer systems.</li><li>
Oversee budget expenditures for study operations.</li><li>
Other duties as assigned.</li></ul> 
In addition to the duties described above<ul><li>
Recruit participants to POC studies and coordinate enrollment visits.</li><li>
Administer questionnaires, collect samples, perform point-of-care tests, and store additional samples in biorepository, and ship samples when necessary.</li><li>
Put source data into REDCap, do basic biostatistical analyses and data displays for team meetings.</li></ul> 

Minimum Qualifications 
<ul><li>
Bachelor's Degree in a related field.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula. Beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul> 

Preferred Qualifications 
<ul><li>
Experience with participant recruitment for studies.</li><li>
Proficient use of Epic.</li></ul> 
Classified Title: Clinical Research Coordinator 
Role/Level/Range: ACRO37.5/03/CD
 
Starting Salary Range: $17.20 - $30.30 HRLY ($45,000 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F 8:30am-5pm 
FLSA Status: Non-Exempt 
Location: School of Medicine Campus 
Department name: SOM DOM Infectious Disease
 
Personnel area: School of Medicine</div>

Clinical Research Coordinator (DOM Infectious Disease)

<div>Researchers at Johns Hopkins University conduct clinical trials and clinical studies to discover new ways to prevent and treat diseases and other health problems. We are seeking a Sr. Research Program Coordinator who will oversee the day-to-day activities of a single complex study (e.g., in-patient study, translational research involving clinics and labs, participant accrual at multiple sites, study for which Hopkins is a coordinating center) or multiple clinical research studies and makes independent decisions that impact the conduct of the research. Assists in goal setting and creating implementation plans. Contributes to budget formulation, communications, and data systems. 
Specific Duties &amp; Responsibilities<ul><li>
Assist Principal Investigator or more senior research staff to ensure operational feasibility of proposed protocol/study design.
</li><li>Develop standard operating procedures and data collection forms from protocol(s).</li><li>
Develop consent form(s) for clinical trials based on protocol(s).
</li><li>Prepare materials for submission to IRB.</li><li>
Contribute to work with commercial and/or government agency sponsors and recommend which group can commit to considering patient population, available resources, and cost of providing services.</li><li>
Ensure compliance with all protocols, procedures, and applicable regulations.
</li><li>Participate in developing the study budget.
</li><li>Develop and oversee the implementation of recruitment strategy for participants for one or more assigned studies.</li><li>
Set up a data collection system and ensure the validity of study data.
</li><li>Organize and quality control study data</li><li>
Perform self-audits and/or audit other sites.</li><li>
Participate in study meetings and provide status updates and recommend changes to protocol operations based on results and goals.
</li><li>Conduct literature searches to provide background information.
</li><li>Abstract and index information based on knowledge of subject matter.</li><li>
Other duties as assigned.</li></ul> 

Minimum Qualifications 
<ul><li>
Bachelor's Degree in a related field.</li><li>
Three years of related experience.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula. Beyond a high school diploma/graduation equivalent, to the extent.</li></ul> 

Preferred Qualifications 
<ul><li>
Master's Degree in a related field.</li></ul> 
Classified Title: Sr. Clinical Research Coordinator 
Job Posting Title (Working Title): Sr. Research Program Coordinator (Pulmonary)
 
Role/Level/Range: ACRP/03/MB
 
Starting Salary Range: $41,300 - $72,300 Annually ($60,000 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday to Friday 8:30 -5pm. (earlier/later on some days); occasional nights/weekends if needed for a study 
FLSA Status: Exempt 
Location: School of Medicine Campus 
Department name: SOM DOM Pulmonary
 
Personnel area: School of Medicine</div>

Sr. Research Program Coordinator (Pulmonary)

<div>Researchers at Johns Hopkins University conduct clinical trials and clinical studies to discover new ways to prevent and treat diseases and other health problems. We are seeking a Sr. Research Program Coordinator who will oversee the day-to-day activities of a single complex study (e.g., in-patient study, translational research involving clinics and labs, participant accrual at multiple sites, study for which Hopkins is a coordinating center) or multiple clinical research studies and makes independent decisions that impact the conduct of the research. Assists in goal setting and creating implementation plans. Contributes to budget formulation, communications, and data systems. 
Specific Duties &amp; Responsibilities<ul><li>
Assist Principal Investigator or more senior research staff to ensure operational feasibility of proposed protocol/study design.
</li><li>Develop standard operating procedures and data collection forms from protocol(s).</li><li>
Develop consent form(s) for clinical trials based on protocol(s).
</li><li>Prepare materials for submission to IRB.</li><li>
Contribute to work with commercial and/or government agency sponsors and recommend which group can commit to considering patient population, available resources, and cost of providing services.</li><li>
Ensure compliance with all protocols, procedures, and applicable regulations.
</li><li>Participate in developing the study budget.
</li><li>Develop and oversee the implementation of recruitment strategy for participants for one or more assigned studies.</li><li>
Set up a data collection system and ensure the validity of study data.
</li><li>Organize and quality control study data</li><li>
Perform self-audits and/or audit other sites.</li><li>
Participate in study meetings and provide status updates and recommend changes to protocol operations based on results and goals.
</li><li>Conduct literature searches to provide background information.
</li><li>Abstract and index information based on knowledge of subject matter.</li><li>
Ensures smooth implementation of new trials from IRB approval through study activation including collection of regulatory documentation for Sponsor and Investigator initiated studies.</li><li>
Working closely with Sponsors and Investigators, will submit and track each assigned protocol amendment through the IRB/subcommittee approval process, revise RedCap database as applicable and update all manuals and documents pertaining to the amendment.
</li><li>Assist in ongoing reviews of all regulatory binders to ensure that documents are up to date and meet all Sponsor, protocol and Cancer Center requirements.
</li><li>Will work with lead study coordinators, research nurses and investigators to address issues identified in the review of regulatory binders.</li><li>
Maintain central regulatory files for all staff including licenses, master delegation logs, CV&rsquo;s and IRB training documents for Good Clinical Practice.</li><li>
Other duties as assigned.</li></ul> 

Minimum Qualifications 
<ul><li>
Bachelor&rsquo;s Degree in a related field.</li><li>
Three years of related experience.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula. Beyond a high school diploma/graduation equivalent, to the extent.</li></ul> 
Classified Title: Sr. Research Project Coordinator 
Job Posting Title (Working Title): Sr Research Program Coordinator (Oncology)
 
Role/Level/Range: ACRP/03/MB
 
Starting Salary Range: $41,300 - $72,300 Annually ($54,000- 57,000 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Mon - Fri / 8:30a - 5p 
FLSA Status: Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: SOM Onc Urologic Oncology
 
Personnel area: School of Medicine</div>

Sr Research Program Coordinator (Oncology)

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