account executive i - advanced hemostasis and healing (ahh) - north baltimore - johnson & johnson medtech - surgery

accounting and payroll specialist Jobs in Baltimore

accounting and payroll specialist

clinic operations coordinator Jobs in Baltimore

clinic operations coordinator

coordinator, business communications Jobs in Baltimore

coordinator, business communications

accounting and operations coordinator

MD Energy Advisors

<div>
 
 Job Posting
 
 
 
 
 Greater Baltimore Area/Hybrid
 
 
 
 MD Energy is a rapidly growing energy management company that serves some of the area&rsquo;s largest businesses, including real estate owners, restaurants, and manufacturers. We provide consulting services for utilities across the United States, and we are looking for customer centric individuals to join our team.
 
 
 As the Accounting and Operations Coordinator, you will be primarily responsible for providing operations support to our Field Services company, including managing inventory fulfillment, reconciling job tickets, preparing invoices and assisting with bookkeeping and payroll. You will also support the Operations team with various administrative activities including planning company events, onboarding and offboarding employees, and recruiting. This role requires someone who can work independently, is a quick learner, and can balance multiple projects at once.
 
 
 
 Primary Responsibilities
 
 
 
 <ul>
 <li>
 Process accounts payable transactions including matching invoices to purchase orders and receipts, ensuring timely approvals and payments, and maintaining accurate vendor records
 </li>
 <li>
 Maintain accounts receivable transactions by recording invoices in Quickbooks ensuring accuracy based on job tickets and contracts and processing payments received
 </li>
 <li>
 Coordinating with Field Servicesto reconcile job tickets to financial records
 </li>
 <li>
 Assist with inventory fulfillment ensuring accurate and timely order processing and coordinating with Field Services to monitor inventory levels to prevent low stock
 </li>
 <li>
 Maintain accurate records of inventory transactions including purchase and installations and reconcile financial records to Field Services records
 </li>
 <li>
 Assist with periodic inventory validation. Travel to New Jersey required.
 </li>
 <li>
 Record and categorize company transactions in Quickbooks Online
 </li>
 <li>
 Assist with bi-weekly payroll using ADP Workforce Now
 </li>
 <li>
 Support Baltimore office administrative duties including scheduling company meetings, ordering office supplies, arranging lunch for company meetings, and retrieving mail and package deliveries
 </li>
 <li>
 Maintain New Jersey Field Services equipment, including monitoring inventory levels and timely ordering of supplies and equipment to meet operational needs
 </li>
 <li>
 Assist employees with basic support for IT &amp; system issues and facilitate escalation to external IT support if necessary
 </li>
 <li>
 Assist with employee onboarding and offboarding including coordinating 1:1 orientation with other employees, managing system access and deactivation, ordering equipment and facilitating equipment return
 </li>
 <li>
 Schedule interviews for job candidates
 </li>
 <li>
 Assist with Company Culture Committee meetings and activities
 </li>
 <li>
 Assist with planning company events (Virtual and In-person All Hands meetings, Holiday party, etc.)
 </li>
 <li>
 Assist with travel arrangements for employees as needed including booking flights, train, hotels, and ground transportation
 </li>
 <li>
 Provide admin support to the Principals as requested
 </li>
 <li>
 Assist with other projects and assignments as needed
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's Degree is preferred but not required
 </li>
 <li>
 Experience with Quickbooks
 </li>
 <li>
 Strong understanding of accounting principles
 </li>
 <li>
 Handle confidential information with discretion
 </li>
 <li>
 Customer-centric mindset
 </li>
 <li>
 Intermediate experience in MS Excel, including pivot tables and lookups
 </li>
 <li>
 Strong attention to detail, time management, organizational and prioritization skills.
 </li>
 <li>
 Demonstrated ability to effectively manage deadlines and projects with competing priorities
 </li>
 <li>
 Excellent written and oral communication skills.
 </li>
 <li>
 Possess solid quantitative, analytical, and problem-solving skills
 </li>
 <li>
 Outstanding interpersonal skills. Demonstrated ability to connect quickly with others and work effectively at all levels within and outside of the organization, including vendors and business partners
 </li>
 <li>
 Strong conflict resolution skills
 </li>
 <li>
 Ability to work well in a fast-paced environment under pressure in time-critical situations and be productive and self-motivated during slow periods
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 MD Energy Advisors offers competitive salaries and benefits. We put a premium on work-life balance, offering flexibility with our remote team. We also offer:
 
 
 <ul>
 <li>
 Medical, dental and vision health insurance
 </li>
 <li>
 401k
 </li>
 <li>
 Paid time off and paid holidays
 </li>
 <li>
 Wellness Reimbursement
 </li>
 <li>
 Professional Development Reimbursement
 </li>
 <li>
 Regular team meetings and in-person gatherings
 
 
 </li>
 </ul>
 Maryland Energy Advisors is an Equal Opportunity Employer/M/F/Disability/Vet.
</div>

Accounting and Operations Coordinator

Johns Hopkins University

<div>The Whiting School of Engineering is seeking a Research Project Coordinator for our office at Bayview for Geriatrics Engineering who will administratively coordinate research protocol implementation for multiple studies. 
The Research Project Coordinator administratively coordinates research protocol implementation, typically for a single study. Will ensure efficient logistical implementation of the study activities and provide administrative support for all related issues. 
Specific Duties &amp; Responsibilities<ul><li>
Coordinate all activities of a research study to ensure validity of findings.</li><li>
Work with the Principal Investigator or senior research staff to develop operational plans to meet research goals.</li><li>
Develop tools and procedures for data collection and study processes.</li><li>
Collect and organize data per study requirements, e.g. participant interviews, administer questionnaires; conduct background research, laboratory processing, etc.</li><li>
Ensure adherence to protocols and procedures.</li><li>
Assist with setup of data collection system and enter and organize data.</li><li>
Oversee record management for research study.</li><li>
Oversee budget expenditures for study operations.</li><li>
Assist in coordinating study meetings.</li><li>
Participate in study meetings and provide updates on protocol implementation status and make recommendations on operational issues.</li><li>
Conduct literature searches to provide background information.</li><li>
Other duties as assigned.</li></ul> 

Minimum Qualifications 
<ul><li>
Bachelor's Degree in a related field.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul> 

Preferred Qualifications 
Technical Skills &amp; Expected Level of Proficiency<ul><li>
Administrative Skills - Awareness</li><li>
Clinical Trial Management System - Awareness</li><li>
Data Entry - Awareness</li><li>
Interpersonal Skills - Awareness</li><li>
Literature Reviews - Awareness</li><li>
Oral and Written Communications - Awareness</li><li>
Organizational Skills - Awareness</li><li>
Project Coordination - Awareness</li><li>
Research and Analytical Skills - Awareness</li></ul> 
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. 
Classified Title: Research Project Coordinator 
Role/Level/Range: ACRO40/E/03/CD
 
Starting Salary Range: $17.20 - $30.30 HRLY (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F, 37.5 hrs weekly 
FLSA Status: Non-Exempt 
Location: Johns Hopkins Bayview 
Department name: Dept of Electrical and Computer Engrg
 
Personnel area: Whiting School of Engineering</div>

Research Project Coordinator (Bayview for Geriatrics Engineering)

<div>Researchers at Johns Hopkins University conduct clinical trials and clinical studies to discover new ways to prevent and treat diseases and other health problems. We are seeking a Sr. Research Program Coordinator who will oversee the day-to-day activities of a single complex study (e.g., in-patient study, translational research involving clinics and labs, participant accrual at multiple sites, study for which Hopkins is a coordinating center) or multiple clinical research studies and makes independent decisions that impact the conduct of the research. Assists in goal setting and creating implementation plans. Contributes to budget formulation, communications, and data systems. 
Specific Duties &amp; Responsibilities<ul><li>
Assist Principal Investigator or more senior research staff to ensure operational feasibility of proposed protocol/study design.
</li><li>Develop standard operating procedures and data collection forms from protocol(s).</li><li>
Develop consent form(s) for clinical trials based on protocol(s).
</li><li>Prepare materials for submission to IRB.</li><li>
Contribute to work with commercial and/or government agency sponsors and recommend which group can commit to considering patient population, available resources, and cost of providing services.</li><li>
Ensure compliance with all protocols, procedures, and applicable regulations.
</li><li>Participate in developing the study budget.
</li><li>Develop and oversee the implementation of recruitment strategy for participants for one or more assigned studies.</li><li>
Set up a data collection system and ensure the validity of study data.
</li><li>Organize and quality control study data</li><li>
Perform self-audits and/or audit other sites.</li><li>
Participate in study meetings and provide status updates and recommend changes to protocol operations based on results and goals.
</li><li>Conduct literature searches to provide background information.
</li><li>Abstract and index information based on knowledge of subject matter.</li><li>
Other duties as assigned.</li></ul> 

Minimum Qualifications 
<ul><li>
Bachelor's Degree in a related field.</li><li>
Three years of related experience.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula. Beyond a high school diploma/graduation equivalent, to the extent.</li></ul> 

Preferred Qualifications 
<ul><li>
Master's Degree in a related field.</li></ul> 
Classified Title: Sr. Clinical Research Coordinator 
Job Posting Title (Working Title): Sr. Research Program Coordinator (Pulmonary)
 
Role/Level/Range: ACRP/03/MB
 
Starting Salary Range: $41,300 - $72,300 Annually ($60,000 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday to Friday 8:30 -5pm. (earlier/later on some days); occasional nights/weekends if needed for a study 
FLSA Status: Exempt 
Location: School of Medicine Campus 
Department name: SOM DOM Pulmonary
 
Personnel area: School of Medicine</div>

Sr. Research Program Coordinator (Pulmonary)

Nurse Practitioner On Call, LLC

<div>Position Title: Clinic Operations Coordinator 
Company: NPOC Wellness &amp; Hydration 
Location: 1800 N Charles Street, Suite 810, Baltimore, MD 21201 (100% In-Person) 
Employment Type: Full-Time (40 hours/week, Monday&ndash;Friday &amp; occasional Saturday events) 
Compensation: $22&ndash;$30/hour (based on experience) 
Reports To: Ike Obiora, Co-CEO (Operations) and Kelvinda Kamara, CRNP (CEO/Medical Director, Clinical Coordination) 
Works Closely With: FNP Clinical Provider, Nursing Staff, Digital Growth Team 
About NPOC Wellness &amp; Hydration

NPOC Wellness &amp; Hydration is a premier membership-based wellness clinic in Baltimore offering GLP-1 weight management, IV hydration therapy, peptide optimization, Botox, and aesthetic services. We deliver evidence-based, concierge-level care to busy professionals and executives who expect a premium experience from the moment they walk through our door. 
Position Summary

We are hiring a full-time Clinic Operations Coordinator to run the day-to-day operations of our Baltimore location. You are the person who keeps the clinic running smoothly, supplies are stocked before they run out, nurses know their schedules a week in advance, clients are greeted like VIPs, payments are collected without friction, and when someone calls in sick, you already have a backup lined up.

This role requires hands-on medspa, wellness clinic, or aesthetic practice experience.

You need to understand clinical supply chains, nurse workflows, and premium client expectations from Day 1.

(This is not a passive front desk role. We need someone who owns the operations of this clinic and makes sure nothing falls through the cracks.) 
Core Responsibilities

Client Experience &amp; Relationship Building (30% of Role)
<ul>
<li>Greet every client by name within 30 seconds of arrival, you are the first and last impression 
<ul><li>Walk first-time clients through the experience: tour, what to expect, consent process, comfort</li><li>Check in clients on tablet (PracticeQ), verify intake forms are complete</li><li>Process all payments via Stripe terminal (credit card, HSA/FSA, Affirm, Klarna)</li><li>Book the next appointment before the client leaves (target: 80%+ rebook rate)</li><li>Recommend memberships and wellness packages based on client goals, natural guidance, not hard sell</li><li>Request Google reviews from every satisfied client (target: 8+ reviews/month)</li><li>Follow up with no-shows and cancellations same day, within 2 hours of missed appointment</li><li>Remember client preferences (preferred room, nurse, add-ons, temperature) and build a client preference log</li><li>Answer incoming calls (410-246-4768) within 3 rings during business hours</li><li>Handle walk-in inquiries with warmth and professionalism, every person leaves with a next step</li></ul></li></ul> 


Clinic Operations &amp; Supply Management (25% of Role)
<ul><li>Execute daily opening and closing checklists: rooms inspected, supplies verified, reception ready, alarms set</li><li>Maintain inventory tracking system with reorder triggers at 20% remaining stock</li><li>Place supply orders with approved vendors (IV bags, additives, needles, gloves, office supplies, branded swag)</li><li>Track supply costs and maintain vendor comparison sheet, flag price increases</li><li>Manage vendor relationships: negotiate terms, track deliveries, handle returns</li><li>Treatment room turnover between clients: clean, restock, reset in under 10 minutes</li><li>Ensure clinical waste disposal complies with OSHA and state regulations (sharps, biohazard)</li><li>Maintain reception area to premium standard: clean, branded, organized at all times</li></ul> 
Nurse Scheduling &amp; Staff Coverage (20% of Role)
<ul><li>Collect weekly availability from all PRN nurses by Wednesday for the following week</li><li>Build and publish weekly nurse schedule by Thursday end of day</li><li>Ensure minimum coverage: at least 1 nurse + FNP on every clinic day, zero uncovered shifts</li><li>Manage call-outs: contact backup nurses within 30 minutes of notification</li><li>Coordinate FNP schedule with Kelvinda for PTO and event coverage, 2 weeks advance planning</li><li>Track nurse hours for payroll submission (bi-monthly, by the 13th and 28th)</li><li>Align nurse scheduling with patient bookings, high-volume days need more coverage</li></ul> 
HR Support &amp; Staff Bench Building (15% of Role)
<ul><li>Maintain active PRN nurse bench: minimum 5 nurses who can be called within 24 hours</li><li>Coordinate with HR on nurse recruiting pipeline, share what skills are missing, what shifts need filling</li><li>Conduct on-site onboarding for new clinical staff: clinic tour, room setup training, supply locations, emergency protocols</li><li>Observe new nurse performance during first 2 weeks and flag concerns to Medical Director</li><li>Track all nurse credential expirations (licenses, CPR, malpractice), flag 60 days before expiry</li><li>Maintain staff contact list with credential dates and availability preferences</li><li>Handle day-to-day staff issues: mediate minor conflicts, address tardiness, document incidents</li><li>Network at local nursing events and medspa groups to build referral pipeline for PRN talent</li></ul> 
Events &amp; Community Presence (10% of Role)
<ul><li>Work registration and check-in table at all NPOC events (Elevate, chamber activations, wellness events)</li><li>Collect contact information from every prospect at events</li><li>Assist with event setup and breakdown</li><li>Represent the NPOC Wellness brand professionally: know services, pricing, membership options cold</li></ul> 
What This Role Is NOT
<ul><li>NOT a passive front desk job, you run the clinic operations, not just sit at a desk</li><li>NOT remote or hybrid, 100% in-person at our Baltimore location, 5 days/week</li><li>NOT a management or strategy role, you execute systems, manage the floor, and keep things running</li><li>NOT clinical, you do not provide medical advice, administer treatments, or make clinical decisions</li><li>NOT a role where you wait for instructions, you see what needs to happen and you do it</li></ul> 
Required Qualifications
<ul>
<li>2+ years of experience in a medspa, wellness clinic, aesthetic practice, or similar clinical environment** in an operations, front desk lead, office manager, or patient coordinator capacity 
<ul><li>Hands-on supply management experience: ordering clinical supplies, tracking inventory, managing vendor relationships, understanding lead times and reorder points</li><li>Staff scheduling experience: has managed shift schedules for nurses, aestheticians, or clinical staff; comfortable handling call-outs and maintaining coverage</li><li>Client relationship skills:** builds real relationships, remembers names and preferences, turns first-timers into repeat clients</li><li>Payment processing experience: comfortable with POS systems, credit card terminals, HSA/FSA transactions, and membership billing</li><li>HR awareness:has participated in hiring, onboarding, or staff oversight; comfortable tracking credentials and flagging issues</li><li>Tech comfort: Can learn PracticeQ (scheduling), Stripe (payments), monday.com (task management), and Google Workspace within 1 week</li><li>Professional presence: represents a premium wellness brand, well-spoken, confident with high-income clientele</li><li>Must live within 30-minute commute of Baltimore clinic</li><li>Must be available full-time Monday&ndash;Friday, plus monthly Saturday events</li></ul></li>
<li>Preferred Qualifications</li>
</ul>
<ul><li>Experience in a membership-based or concierge healthcare/wellness setting</li><li>Bilingual (Spanish, French, or other) for Baltimore market diversity</li><li>Familiarity with clinical scheduling software (PracticeQ, Jane, IntakeQ, or similar)</li><li>Experience with Stripe, Square, or similar payment platforms</li><li>Background in event coordination or community health outreach</li></ul> 
Benefits &amp; Perks
<ul><li>Health insurance: 50% employer contribution after 90 days</li><li>10 days PTO annually + 6 paid holidays</li><li>50% off all IV therapy, vitamin injections, and wellness services</li><li>Free monthly IV session after 90 days</li><li>Access to wellness product samples</li><li>Clear growth path to Clinic Operations Manager ($55K&ndash;$65K) as the business scales</li><li>Work in a premium, modern wellness environment, not a hospital, not urgent care</li></ul> 
Schedule
<ul><li>Monday&ndash;Friday: 8:30 AM &ndash; 5:30 PM</li><li>Approximately 1 Saturday per month for events (Elevate, chamber activations, community health events)</li></ul> 
How to Apply

If you have medspa or wellness clinic experience and want to be the operational heartbeat of a growing premium practice, we want to hear from you. Apply through this posting or email your resume to admin@npocwellness.com with the subject line &quot;Clinic Ops Coordinator.&quot;

NPOC Wellness &amp; Hydration 
www.npocwellness.com 
410-246-4768 
1800 N Charles Street, Suite 810, Baltimore, MD 21201</div>

Clinic Operations Coordinator

<div>The Behavioral Pharmacology Research Unit is seeking a Research Program Coordinator who reports to the Sr. Clinical Research Manager. Researchers at Johns Hopkins University conduct clinical trials and clinical studies to discover new ways to prevent and treat diseases and other health problems. The Clinical Research Coordinator administratively coordinates clinical protocol implementation, typically for a single study. Will ensure the efficient logistical implementation of the study activities and provide administrative support for research-related regulatory issues. 
Specific Duties &amp; Responsibilities<ul><li>
Coordinate all activities of a clinical research study to ensure adherence to protocol and validity of findings.</li><li>
Participate in clinical study start-up meeting.</li><li>
Assist research nurses, study coordinators, principal investigators, and other study personnel in executing protocol-related activities.</li><li>
Explain the study background and rationale for the research to potential and current participants.</li><li>
Contribute to the development of recruitment strategy for participants for assigned study.</li><li>
Implement a variety of techniques for recruitment as appropriate, e.g., print and web-based advertisements, contact referring physicians, participate in community events, etc.</li><li>
Independently conduct the consenting process or ensure consent is obtained on appropriate participants.</li><li>
Schedule participants for required activities and provide any special instructions prior to upcoming tests/exams.</li><li>
Serve as liaison to study participants.</li><li>
Assist with setup of the data collection system and enter and organize data.</li><li>
Assist in coordinating study meetings.</li><li>
Participate in study meetings and provide updates on protocol implementation status and make recommendations on operational issues.</li><li>
Assist with the preparation of submissions to the Institutional Review Board (IRB)</li><li>
Liaison with IRB on administrative matters and facilitate communications with the PI.</li><li>
Conduct literature searches to provide background information.</li><li>
Obtain and maintain excellent operating knowledge of assigned clinical protocol, clinical equipment, and clinical computer systems.</li><li>
Oversee budget expenditures for study operations.</li></ul> 
In addition to the duties described above<ul><li>
Implement protocol changes and ensure that the study team is appropriately trained.</li><li>
Prepare study materials for bi-annual quality assurance checks.</li><li>
Provide backup in the event of staff absences, scheduling conflicts, and other program needs. Become conversant with protocols other than primary assignment and provide training or back-up for these protocols.</li><li>
Contribute to BPRU initiatives outside of study related tasks. Such responsibilities may include mentoring of new staff, assisting with events, leading new program initiatives, and performing document and data checks.</li><li>
Perform miscellaneous related duties as assigned.</li></ul> 

Technical Skills and Expected Level of Proficiency<ul><li>
Attention to Detail - Awareness.</li><li>
Clinical Trial Management System - Awareness.</li><li>
Data Entry - Awareness.</li><li>
Data Collection and Reporting - Awareness.</li><li>
Data Management and Analysis - Awareness.</li><li>
Interpersonal Skills - Awareness.</li><li>
Oral and Written Communications - Awareness.</li><li>
Organizational Skills - Awareness.</li><li>
Project Coordination - Awareness.</li><li>
Regulatory Compliance - Awareness.</li></ul> 
Special Knowledge, Skills, &amp; Abilities<ul><li>
Ability to interact with faculty and staff on research teams, in clinical programs, and with educational outreach initiative to strategize about their communication needs.</li><li>
Attention to detail. Good proofreading skills.</li><li>
Excellent oral communication skills to deal effectively within and outside the department and to carry out protocols with human volunteers of diverse socio-economic and racial backgrounds.</li><li>
Excellent written communications skills in a variety of forms, print material, website content, speeches, and publicity materials.</li><li>
Knowledge of graphic design and typography.</li><li>
Skilled in computer programs such as Microsoft Word, Outlook, PowerPoint, Excel and Publisher, Macintosh personal computers.</li><li>
Enthusiasm and willingness to learn about the work of the department as well to acquire new technical skills as needed.</li><li>
Excellent organizational skills to work effectively in an environment that requires balancing multiple assignments and verification of data sets.</li><li>
Ability to interact effectively with individuals at all levels and from diverse cultures.</li><li>
Ability to make decisions and work and act independently while keeping investigator informed.</li><li>
Interpersonal and interview skills required to carry out protocols with human volunteers.</li><li>
Experience with statistical software.</li></ul> 

Minimum Qualifications 
<ul><li>
Bachelor's Degree in a related field.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education beyond high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul> 

Preferred Qualifications 
<ul><li>
Related undergraduate or work experience in human subjects' research.</li></ul> 
Classified Title: Research Project Coordinator 
Job Posting Title (Working Title): Research Program Coordinator (Behavioral Pharmacology Research Unit)
 
Role/Level/Range: ACRO40/E/03/CD
 
Starting Salary Range: $17.20 - $30.30 HRLY ($40,100 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday thru Friday 8:30 am - 5:00 pm 
FLSA Status: Non-Exempt 
Location: Johns Hopkins Bayview 
Department name: SOM Psy Bay Behavioral Pharm Rserch Unit
 
Personnel area: School of Medicine</div>

Research Program Coordinator (Behavioral Pharmacology Research Unit)

Health Care for the Homeless

<div><div>Department: Finance</div><div>
Reports To: Director of Finance</div><div>
Location: 421 Fallsway, Main Clinic</div><div>
FLSA Status: Non-Exempt</div><div>
EEO Classification: Professionals</div><div>
Supervisor: No</div><div>
Hours: 8:00am - 4:30pm</div><div>
Job Function: Hybrid - 3 days a week in the office and 2 days at home; new hires MUST report to the office 5 days a week for their first 6 months of employment</div><div></div><div> 
Overview</div><div></div> 
The Payroll and Accounting Specialist is responsible for processing payroll, recording financial transactions, monitoring and maintaining certain aspects of the general ledger. Because the general ledger is the main source of financial information for Health Care for the Homeless, this role is key to ensuring operational and financial effectiveness.<div></div> 
Key Role Responsibilities<div><ul><li>
Effectively and accurately perform general accounting functions related to payroll, patient A/R, retirement, credit card processing, and balance sheet account reconciliations.</li><li>
Process bi-weekly payroll and maintain compliance for required payroll reports, such as payrolls, payroll accruals, 941s, and W-2s</li><li>
Enter patient A/R receipts received electronically and as live checks into the general ledger</li><li>
Enter non-patient cash receipts into the general ledger on a daily basis</li><li>
Responsible for the monthly reconciliation process of all company credit cards including upload into the general ledger</li><li>
Journal entries postings</li><li>
Assist with any outside financial and pension audits and annual form 5500</li><li>
Act as backup for A/P Clerk with regards to entry of accounts payable and processing of vendor payments and credit memos.</li><li>
Other duties as assigned by the Director of Finance when necessary</li></ul></div><div></div><div> 
Knowledge, Experience, and Skills</div><div></div><div> 
Formal Education and Training</div><div></div><div> 
<ul><li>
A minimum Associate&rsquo;s degree with a concentration in Accounting, Finance or Business Administration required.</li></ul></div><div>
Experience</div><div><ul><li>
At least two years of progressively responsible accounting experience, preferably in a non-profit organization</li><li>
Experience processing payroll via ADP or similar payroll processing software including report writing</li><li>
Proficiency in Microsoft Office (Excel, Word, Outlook) including creation of ad-hoc reports and with automated accounting systems</li><li>
MIP accounting software a plus</li><li>
At least two years&rsquo; experience with journal entry preparation</li></ul></div><div>
Skills</div><div><ul><li>
Ability to work in sensitive situations and maintain confidentiality</li><li>
Strong interpersonal, written and verbal communication skills</li><li>
Ability to maintain a high level of organization with attention to detail and work independently, with initiative, and prioritize various tasks within specified deadlines</li><li>
High degree of customer service</li><li>
Capacity to interpret information from various sources</li><li>
Flexible approach, working with several cross-disciplinary teams in a collaborative style</li><li>
Willingness and ability to learn new software packages.</li><li>
Self-reflective and committed to creating an anti-racist workplace</li></ul> 
Read more about the people we serve here: https://www.hchmd.org/who-we-help 
Join us in advancing health equity and delivering exceptional care to our community&rsquo;s most underserved populations. Apply today to be a part of something bigger.
Health Care for the Homeless is an equal opportunity employer.
Notice to Applicants 
Health Care for the Homeless participates in E-Verify. All newly hired employees are required to complete the I-9 Employment Eligibility Verification form and provide documentation proving their identity and legal authorization to work in the United States.
We use the E-Verify system to confirm employment eligibility in accordance with federal law.</div></div>

Accounting and Payroll Specialist

Association of Universities for Research in Astronomy

<div>The Space Telescope Science Institute (STScI), operated by the Association of Universities for Research in Astronomy (AURA), is NASA&rsquo;s science operations center for missions including the Hubble and James Webb Space Telescopes. STScI leads observation planning, data analysis, public engagement, and data archiving for flagship missions. Our staff spans astronomy, engineering, education, IT, communications, and administration&mdash;working together to bring space science to the world. Visit our website to learn more about our missions.

STScI&rsquo;s Grants team is hiring a Finance &amp; Grants Analyst to support financial and operational efficiency across NASA-funded research programs, including Hubble, James Webb, and future missions. This role integrates business analysis with financial oversight to manage grants, forecast funding obligations, streamline internal processes, and ensure compliance with federal regulations. (#0015544)

The annual salary range for this senior level role is $86-106,000. The posted salary range represents a general guideline; however, STScI considers several factors when determining base salary offers, such as internal pay equity, the scope and responsibilities of the position, the candidate's experience, education, and skill, and current market conditions.

This position can support hybrid work from home with on-site presence on our Baltimore campus when needed. Candidates must reside in or be willing to relocate to our local market (MD, DE, VA, PA, DC &amp; WV).

Key Responsibilities:
<ul>
<li>Analyze and monitor financial performance across grants research programs and contracts, including multi-year funding cycles.</li>
<li>Collaborate with program staff to ensure accurate financial reporting, cost projections, and funding obligation recommendations.</li>
<li>Forecast funding needs and track payments to ensure alignment with annual budgets and contract deliverables.</li>
<li>Identify process improvements in financial tracking, grant management, and operational reporting.</li>
<li>Support the preparation and delivery of monthly, quarterly, and annual financial reports to NASA and internal stakeholders.</li>
<li>Partner with grant administrators to ensure compliance throughout the grant lifecycle&mdash;from pre-award reviews to closeout.</li>
<li>Help coordinate peer review meetings for funding decisions and contribute to recommendations based on data analysis.</li>
<li>Maintain and enhance documentation of financial and business operations procedures.</li>
</ul>
Qualifications:
<ul>
<li>Bachelor&rsquo;s degree in Finance, Accounting, Business Administration, or a related field.</li>
<li>7+ years of experience in financial analysis, business operations, or grants management&mdash;preferably in a federally funded, academic or research setting.</li>
<li>Strong analytical skills with expertise in Excel and financial modeling.</li>
<li>Familiarity with federal cost principles, NASA regulations, and grant management best practices.</li>
<li>Experience working with electronic financial systems (e.g. Deltek, Costpoint, etc.)</li>
<li>Strong communication, organizational and time-management skills.</li>
</ul>
The substitution of additional relevant education and/or experience for stated qualifications may be considered.

 We offer an excellent and generous benefits package.
<ul>
<li>Employer retirement contribution &ndash; direct STScI contribution of 10% of your salary from your first day</li>
<li>12 days of sick leave, up to 24 days of vacation, and 10 paid holidays</li>
<li>Flexible work schedule with work/life balance</li>
<li>Comprehensive medical/dental/vision/prescription plans, and more!</li>
</ul>
TO APPLY: Please upload a resume, cover letter and online application using this link.

Applications received by March 19, 2026, will receive full consideration. Applications received after this date will be considered until the position is filled. Reference #0015544

Individuals needing assistance with the employment process can contact us at careers@stsci.edu.

#LIHYBRID</div>

Senior Finance & Grants Analyst

Explore 118+ Accounting and operations coordinator in Baltimore this March. Find roles across top companies and apply now to boost your career.