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accounting and operations coordinator Jobs in Baltimore

accounting and operations coordinator

accounting and payroll specialist

Health Care for the Homeless

<div><div>Department: Finance</div><div>
Reports To: Director of Finance</div><div>
Location: 421 Fallsway, Main Clinic</div><div>
FLSA Status: Non-Exempt</div><div>
EEO Classification: Professionals</div><div>
Supervisor: No</div><div>
Hours: 8:00am - 4:30pm</div><div>
Job Function: Hybrid - 3 days a week in the office and 2 days at home; new hires MUST report to the office 5 days a week for their first 6 months of employment</div><div></div><div> 
Overview</div><div></div> 
The Payroll and Accounting Specialist is responsible for processing payroll, recording financial transactions, monitoring and maintaining certain aspects of the general ledger. Because the general ledger is the main source of financial information for Health Care for the Homeless, this role is key to ensuring operational and financial effectiveness.<div></div> 
Key Role Responsibilities<div><ul><li>
Effectively and accurately perform general accounting functions related to payroll, patient A/R, retirement, credit card processing, and balance sheet account reconciliations.</li><li>
Process bi-weekly payroll and maintain compliance for required payroll reports, such as payrolls, payroll accruals, 941s, and W-2s</li><li>
Enter patient A/R receipts received electronically and as live checks into the general ledger</li><li>
Enter non-patient cash receipts into the general ledger on a daily basis</li><li>
Responsible for the monthly reconciliation process of all company credit cards including upload into the general ledger</li><li>
Journal entries postings</li><li>
Assist with any outside financial and pension audits and annual form 5500</li><li>
Act as backup for A/P Clerk with regards to entry of accounts payable and processing of vendor payments and credit memos.</li><li>
Other duties as assigned by the Director of Finance when necessary</li></ul></div><div></div><div> 
Knowledge, Experience, and Skills</div><div></div><div> 
Formal Education and Training</div><div></div><div> 
<ul><li>
A minimum Associate&rsquo;s degree with a concentration in Accounting, Finance or Business Administration required.</li></ul></div><div>
Experience</div><div><ul><li>
At least two years of progressively responsible accounting experience, preferably in a non-profit organization</li><li>
Experience processing payroll via ADP or similar payroll processing software including report writing</li><li>
Proficiency in Microsoft Office (Excel, Word, Outlook) including creation of ad-hoc reports and with automated accounting systems</li><li>
MIP accounting software a plus</li><li>
At least two years&rsquo; experience with journal entry preparation</li></ul></div><div>
Skills</div><div><ul><li>
Ability to work in sensitive situations and maintain confidentiality</li><li>
Strong interpersonal, written and verbal communication skills</li><li>
Ability to maintain a high level of organization with attention to detail and work independently, with initiative, and prioritize various tasks within specified deadlines</li><li>
High degree of customer service</li><li>
Capacity to interpret information from various sources</li><li>
Flexible approach, working with several cross-disciplinary teams in a collaborative style</li><li>
Willingness and ability to learn new software packages.</li><li>
Self-reflective and committed to creating an anti-racist workplace</li></ul> 
Read more about the people we serve here: https://www.hchmd.org/who-we-help 
Join us in advancing health equity and delivering exceptional care to our community&rsquo;s most underserved populations. Apply today to be a part of something bigger.
Health Care for the Homeless is an equal opportunity employer.
Notice to Applicants 
Health Care for the Homeless participates in E-Verify. All newly hired employees are required to complete the I-9 Employment Eligibility Verification form and provide documentation proving their identity and legal authorization to work in the United States.
We use the E-Verify system to confirm employment eligibility in accordance with federal law.</div></div>

Accounting and Payroll Specialist

MD Energy Advisors

<div>
 
 Job Posting
 
 
 
 
 Greater Baltimore Area/Hybrid
 
 
 
 MD Energy is a rapidly growing energy management company that serves some of the area&rsquo;s largest businesses, including real estate owners, restaurants, and manufacturers. We provide consulting services for utilities across the United States, and we are looking for customer centric individuals to join our team.
 
 
 As the Accounting and Operations Coordinator, you will be primarily responsible for providing operations support to our Field Services company, including managing inventory fulfillment, reconciling job tickets, preparing invoices and assisting with bookkeeping and payroll. You will also support the Operations team with various administrative activities including planning company events, onboarding and offboarding employees, and recruiting. This role requires someone who can work independently, is a quick learner, and can balance multiple projects at once.
 
 
 
 Primary Responsibilities
 
 
 
 <ul>
 <li>
 Process accounts payable transactions including matching invoices to purchase orders and receipts, ensuring timely approvals and payments, and maintaining accurate vendor records
 </li>
 <li>
 Maintain accounts receivable transactions by recording invoices in Quickbooks ensuring accuracy based on job tickets and contracts and processing payments received
 </li>
 <li>
 Coordinating with Field Servicesto reconcile job tickets to financial records
 </li>
 <li>
 Assist with inventory fulfillment ensuring accurate and timely order processing and coordinating with Field Services to monitor inventory levels to prevent low stock
 </li>
 <li>
 Maintain accurate records of inventory transactions including purchase and installations and reconcile financial records to Field Services records
 </li>
 <li>
 Assist with periodic inventory validation. Travel to New Jersey required.
 </li>
 <li>
 Record and categorize company transactions in Quickbooks Online
 </li>
 <li>
 Assist with bi-weekly payroll using ADP Workforce Now
 </li>
 <li>
 Support Baltimore office administrative duties including scheduling company meetings, ordering office supplies, arranging lunch for company meetings, and retrieving mail and package deliveries
 </li>
 <li>
 Maintain New Jersey Field Services equipment, including monitoring inventory levels and timely ordering of supplies and equipment to meet operational needs
 </li>
 <li>
 Assist employees with basic support for IT &amp; system issues and facilitate escalation to external IT support if necessary
 </li>
 <li>
 Assist with employee onboarding and offboarding including coordinating 1:1 orientation with other employees, managing system access and deactivation, ordering equipment and facilitating equipment return
 </li>
 <li>
 Schedule interviews for job candidates
 </li>
 <li>
 Assist with Company Culture Committee meetings and activities
 </li>
 <li>
 Assist with planning company events (Virtual and In-person All Hands meetings, Holiday party, etc.)
 </li>
 <li>
 Assist with travel arrangements for employees as needed including booking flights, train, hotels, and ground transportation
 </li>
 <li>
 Provide admin support to the Principals as requested
 </li>
 <li>
 Assist with other projects and assignments as needed
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's Degree is preferred but not required
 </li>
 <li>
 Experience with Quickbooks
 </li>
 <li>
 Strong understanding of accounting principles
 </li>
 <li>
 Handle confidential information with discretion
 </li>
 <li>
 Customer-centric mindset
 </li>
 <li>
 Intermediate experience in MS Excel, including pivot tables and lookups
 </li>
 <li>
 Strong attention to detail, time management, organizational and prioritization skills.
 </li>
 <li>
 Demonstrated ability to effectively manage deadlines and projects with competing priorities
 </li>
 <li>
 Excellent written and oral communication skills.
 </li>
 <li>
 Possess solid quantitative, analytical, and problem-solving skills
 </li>
 <li>
 Outstanding interpersonal skills. Demonstrated ability to connect quickly with others and work effectively at all levels within and outside of the organization, including vendors and business partners
 </li>
 <li>
 Strong conflict resolution skills
 </li>
 <li>
 Ability to work well in a fast-paced environment under pressure in time-critical situations and be productive and self-motivated during slow periods
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 MD Energy Advisors offers competitive salaries and benefits. We put a premium on work-life balance, offering flexibility with our remote team. We also offer:
 
 
 <ul>
 <li>
 Medical, dental and vision health insurance
 </li>
 <li>
 401k
 </li>
 <li>
 Paid time off and paid holidays
 </li>
 <li>
 Wellness Reimbursement
 </li>
 <li>
 Professional Development Reimbursement
 </li>
 <li>
 Regular team meetings and in-person gatherings
 
 
 </li>
 </ul>
 Maryland Energy Advisors is an Equal Opportunity Employer/M/F/Disability/Vet.
</div>

Accounting and Operations Coordinator

Holistic Industries

<div>Role: Director, Human Resources (Field Operations)

Location: Hybrid

Exempt 


We are Growers, We are Wholesalers, We are Producers, We Are Budtenders, We are Retailers, We are Partners, and We are Hiring 


Your Impact: 


<ul><li>Responsible for aligning business objectives with Team Members and management for all company business units</li>
</ul><ul><li>Formulate partnerships across the HR function and all business divisions to deliver value-added service to management and Team Members that reflects the business objectives of the organization</li>
</ul>
<ul><li>Build strong connections between HR and other departments, aligning efforts to hit business goals and keeping everyone on the same page.</li>
</ul><ul><li>Help team members navigate leave requests (like FMLA and PFML) by working with our 3rd-party vendor and ensuring everything stays compliant.</li>
</ul><ul><li>Partner with managers on important HR tasks like accommodations, investigations, and terminations, always maintaining confidentiality and professionalism.</li>
</ul><ul><li>Own team member data in the HRIS, manage unemployment and workers' comp claims, and ensure smooth processes for onboarding, payroll, and benefits.</li>
</ul><ul><li>Support growth with training and development programs, and make performance reviews a seamless and meaningful experience</li></ul> 


Your Strengths: 

<ul>
<li>You are welcoming and inclusive of others, value individual differences, and love working with a winning team.</li>
</ul><ul><li>You are excellent at building relationships, working with others, culture competence, and have strong personal ethics.</li>
</ul><ul><li>You excel at problem-solving, multitasking, planning and communicating</li>
</ul><ul><li>Solid understanding of employment laws and regulations to ensure compliance at all levels.</li>
</ul><ul><li>You can be flexible with your schedule, a team player with strong interpersonal skills to collaborate and adapt as needed.</li></ul> 


If we are EMPATHETIC, HONORABLE &amp; ACCOUNTABLE

And we grow ourselves and business with GRIT then we will be

 CHAMPIONS OF CANNABIS</div>

Director, Human Resources

Govans Presbyterian Church

Position SummaryGovans Presbyterian Church is seeking a dedicated and experienced Preschool Director to lead and oversee all aspects of our Preschool, including Extended Day Care and Summer Program. The Director will foster a nurturing, faith-centered environment where children grow academically, socially, and spiritually in a caring community with a focus on play-based learning.The Preschool Director is responsible for the overall leadership, administration, and supervision of the Preschool program. This includes staff supervision, enrollment management, curriculum oversight, regulatory compliance, financial management, and partnership with church leadership and families.Key ResponsibilitiesLeadership &amp; Administration<ul><li>Oversee daily operations of the Preschool program</li><li>Manage registration, enrollment, and student records</li><li>Supervise and evaluate teaching staff</li><li>Hire, orient, and support faculty and substitutes</li><li>Conduct regular staff meetings</li><li>Communicate effectively with parents and address concerns</li><li>Ensure compliance with all Office of Child Care regulations</li><li>Maintain readiness for inspections</li></ul>Curriculum &amp; Program Development<ul><li>Approve and monitor age-appropriate curriculum</li><li>Ensure regulatory compliance in all classrooms</li><li>Support ongoing professional development (including required certifications such as CPR/First Aid)</li></ul>Financial Management<ul><li>Develop and manage the annual budget</li><li>Oversee tuition billing and payment records</li><li>Work with the Preschool Committee to set tuition and staff compensation</li><li>Coordinate payroll reporting and vendor payments</li><li>Maintain financial documentation for audits, tax statements, and scholarships</li></ul>Church &amp; Community Engagement<ul><li>Collaborate with church staff and Preschool Committee</li><li>Coordinate monthly chapel services</li><li>Organize special events, field trips, and family engagement activities</li></ul>Qualifications<ul><li>Bachelor&rsquo;s Degree in Early Childhood Education or Elementary EducationOR 120 college credit hours with 12 credits in Early Childhood Education</li><li>Minimum three years of administrative or leadership experience in early childhood education</li><li>Prior preschool teaching experience required</li><li>Strong organizational, communication, and interpersonal skills</li><li>Must meet Maryland State requirements for Director certification</li></ul>AccountabilityThe Preschool Director reports to the Pastor (Head of Staff) and works in partnership with the Session (the church board of directors), Administration and Personnel Ministry Area, and Preschool Committee.CompensationThe anticipated annual salary for this position begins at $65,000, with final compensation determined by experience and qualifications.Benefits include:<ul><li>Medical and dental insurance</li><li>403(b) retirement plan</li><li>Paid leave</li><li>Paid holidays</li><li>Child care allowance</li></ul>Pay: From $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Retirement plan</li></ul>Work Location: In person

Preschool Director

Russell Tobin

<div>
 
 
 Position:
 
 Jr. Financial Analyst
 
 
 
 Industry:
 
 Financial Services
 
 
 
 Pay Rate:
 
 $22-26/hour
 
 
 
 Location:
 
 Baltimore, MD
 
 
 
 Contract:
 
 6-12 months (possible extension/perm)
 
 
 
 
 
 We're seeking someone to assist our client's team in the Financial Industry as an Entry Level Analyst or Support, who is eager to start a career and be part of a respectable company in the market.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Support the preparation of financial statements, budget reports, and variance analysis to track financial performance and ensure accuracy.
 </li>
 <li>
 Review accounts and transactions to identify discrepancies, ensure proper documentation, and help maintain the integrity of financial data.
 </li>
 <li>
 Support customer with questions regarding account balances, transactions, and financial products, ensuring accurate information is provided in a timely and professional manner.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor's degree in Finance, Economics, or Accounting or equivalent experience
 </li>
 <li>
 1 - 2 years' financial industry experience
 </li>
 </ul>
 
 
</div>

Junior Financial Analyst

MedStar Health

<div>About this Job:

General Summary of Position 
The Pharmacy Technician assists pharmacist(s) in all areas of pharmacy operations including prescription preparation, sales transactions, customer service, purchasing and inventory maintenance. MedStar Pharmacy is committed to providing world-class compassionate care to every patient every time at every touch point. All associates are accountable for their role in meeting patient experience standards.
Primary Duties and Responsibilities 
<ul><li>
Organizes prescription orders on the counter in order of priority; retrieves labels from the printer; arranges paperwork, labels, monographs, and bags; uses appropriate stamps and notes; and retrieves stock from the shelf.</li><li>
Performs phone and face-to-face customer service functions such as: taking in refill requests, new prescriptions, calls doctors for refill authorizations and pre-authorizations. Troubleshoots patients' questions and concerns.</li><li>
Prepares prescriptions for dispensing: counts and verifies medication labels vials appropriately and prioritizes waiters.</li><li>
Processes cash, check, credit card and payroll deduction transactions; secures appropriate signatures; ensures compliance with HIPAA requirements; prepares delivery tickets; reconciles delivery transactions; performs end of day register procedures; runs daily cash report and completes deposits as assigned.</li><li>
Processes refills and performs data entry of new prescriptions including demographics insurance plans and prescription information under the supervision of a pharmacist and according to policy; brings to the attention of a pharmacist any claims requiring overrides or interventions; troubleshoots insurance claim rejects; and follows up on problem prescriptions.</li><li>
Receives checks and puts away the daily order; returns medication to the shelf after filling; follows established inventory management procedures; participates in physical inventory process at intervals determined by management.</li><li>
Greets customers immediately either in person or within three rings via telephone; performs intake of refill requests and new prescriptions gathers patient demographics and insurance information; clearly marks and prioritizes waiting customers. Monitors the waiting room by making sure they know who is waiting and whom they are waiting for.</li></ul>
Minimal Qualifications 
Education<ul><li>
High School Diploma or GED required</li></ul>
Experience<ul><li>
6 months pharmacy technician experience in a retail setting or equivalent training. required</li></ul>
Licenses and Certifications<ul><li>
Required to have successfully completed the pharmacy technician certification through the nationally accredited certification examination of PTCB (Pharmacy Technician Certification Board) within 180 Days or the ExCPT (Exam for the Certification of Pharmacy Technicians) within 180 Days.</li><li>
Required Maryland Pharmacy technician licensure</li></ul>
This position has a hiring range of : USD $19.55 - USD $34.25 /Hr.</div>

Pharmacy Technician

Emsar

<div>We are looking for a Field Service Supervisor who is passionate about our core mission &ndash; to customize and deliver the best and highest quality solutions to our customers. The Field Service Supervisor will support the company's mission, vision, and values.
The Field Service Supervisor is responsible for performing the general duties of a Field Service Engineer as well as assisting the Field Operations Manager (FOM) with maintaining various administrative, technical, and training tasks. The position will also be responsible for managing a defined group of Field Service Engineers and Technicians within a region.
Essential Duties and Responsibilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to assist individuals with disabilities to perform these essential functions.
<ul><li>Provides on-site preventative maintenance, minor repairs, performance verifications, calibrations, and software/hardware upgrades on EMSAR supported equipment.
</li><li>Establishes and maintains close communication with assigned customers to ensure maximum operational visibility.
</li><li>Responsible for customer satisfaction pertaining to services provided.
</li><li>Responsible for following quality practices specified by EMSAR and product vendors.
</li><li>Manages assigned work orders and document all facets of the work product in EMSAR&rsquo;s Computerized Maintenance Management System (CMMS).
</li><li>Provides accurate and timely reporting of service status and escalations.</li><li>
Maintains a professional appearance at all times with regard to dress code and personal appearance as well as tools and equipment.
</li><li>Controls and maintains all EMSAR assets, including tools, parts, and test equipment needed to preform work tasks.
</li><li>Promotes teamwork and cooperation between EMSAR associates and partner staff.
</li><li>Works regularly with the appropriate dispatcher for work assignments.
</li><li>Maintains a safe work environment, follows safety instructions/training, and utilizes appropriate safety equipment.
</li><li>Follows client quality requirements pertaining to services provided.
</li><li>Supports and applies appropriate quality system processes.
</li><li>Assists with the maintenance of the EMSAR quality system processes including continuous improvement.
</li><li>70% of the time is spent in the field
</li><li>Other duties as assigned.
</li></ul>Supervisory Responsibilities:
<ul><li>Directly supervises all employees in assigned region and carries out supervisory responsibilities in accordance with the organization&rsquo;s policies and applicable laws.
</li><li>Preforms assigned associate&rsquo;s annual performance evaluations.
</li><li>Responsible addressing and resolving complaints from associates and customers, as well as rewarding and disciplining associates.
</li><li>Assure scheduling and calendar accuracy to promote team productive.
</li><li>Track productivity (minimal non-productive time &ndash; NPT), progress, and metrics.
</li><li>Report daily activity and payroll submissions.
</li><li>Provides technical assistance as needed.
</li><li>Assists with mentoring, onboarding, training of assigned associates.
</li><li>Works closely and directly with FOM, Account Engagement Managers, Group VP&rsquo;s, Quality, Human Resources, and Training Departments.
</li><li>May work with divisional clients to assist between the division, engineer and client.
</li><li>30% of time spent performing supervisory duties.
</li></ul>Minimum Qualifications:
The requirements listed below are representative of the knowledge, skill, and/or ability required to perform successfully in this position.
<ul><li>3 years leadership experience in a Service oriented field.
</li><li>5 years&rsquo; experience in a Field Support related position.
</li><li>Demonstrated experience in leading and successfully controlling financials.
</li><li>Experience recruiting successful candidates, on-boarding new hires, setting employee goals and monitoring employee development, and effectively handling disciplinary situations.
</li><li>Highly organized and flexible to schedule changes.
</li><li>Ability to solve problems and possess strong written and oral communication skills.
</li><li>Must have basic knowledge using Outlook, Word, Excel, PowerPoint, and Adobe.
</li></ul>Preferred Qualifications:<ul><li>
Experience managing remote direct reports.</li><li>
Salesforce/ServiceMax knowledge/experience preferred.
</li></ul>Work Environment and Physical Demands:
The work environment and physical demands described below represent the activities and surroundings of the positions.
<ul><li>Ability to travel, as needed.
</li><li>Must be able to sit, stand, and bend for long periods of time exceeding 4 hours.
</li><li>Ability to push, pull, drag 125 lbs and carry up to 50 lbs. with or without assistance.
</li><li>Capable and willing to work outside the standard 8 to 5 business hours and weekends</li></ul></div>

Field Service Supervisor

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