administrative assistant

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office administrator

office assistant

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office administration

 Fitout House Building Contracting LLC

ADMIN (FEMALE)- HIRINGLeading Interior fitout company in Dubai, Urgently Hiring Female Admin.Office location- Al Qusais near stadium metro station.Email CV to hr.fitouthouse@gmail.com \ hr.fitouthouse(at)gmail.comRequirements-- Must have minimum 2 years UAE experience.- Must have experience in Office Administration / Project management.- Must be an expert in Microsoft Excel.- Must have experience Telemarketing/ Sales ability- Must be a PhilippineQuestionnaireDear Candidate,Thanks for reaching out! For CV screening purposes, Candidate must respond the following questionnaire for further recruitment process.1) Skill level in Project Management / Administration (scale 0-10?=2) Total years of experience =3) What are your previous job designations?=4) Expert in Microsoft Office/Microsoft Excel (scale 0-10)= 5) Multitasking ability (scale 0-10)=6) Telemarketing/ Sales ability (scale 0-10)=7) Verbal communication level in English (scale 0-10)=8) Business correspondence level (scale 0-10)=Others11) Current Visa status=12) Current Visa validity=13) What is your minimum expected salary in Aed=14) What is your earliest availability to join=15) Residence location=Job Types: Full-time, PermanentWork Location: In person

Office Administration (Female)

Zaki Salon

Job Title: HR/Administrative AssistantLocation: DubaiJob Type: Full-timeAbout Us: Zaki Group are seeking an organized and proactive Office Admin to support our team and ensure efficient office operations.Key Responsibilities:<ul><li>Provide general administrative support, including managing correspondence, scheduling appointments, and maintaining files.</li><li>Answer phone calls and respond to emails in a professional manner.</li><li>Assist with document preparation, data entry, and record keeping.</li><li>Coordinate meetings, including arranging logistics and preparing materials.</li><li>Maintain office supplies and inventory, placing orders as needed.</li><li>Support project management tasks, including tracking progress and deadlines.</li><li>Assist in onboarding new employees and organizing training sessions.</li><li>Perform other related duties as assigned.</li></ul>Qualifications:<ul><li>High school diploma or equivalent; additional certification in office management or related field is a plus.</li><li>Proven experience as an administrative assistant or in a similar role.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent verbal and written communication skills.</li><li>Ability to handle multiple tasks and prioritize effectively.</li><li>Discretion and confidentiality in handling sensitive information.</li></ul>How to Apply: Interested candidates should also submit their resume and a cover letter to info@zakigroup.aeJob Type: Full-timePay: From AED4,000.00 per monthExperience:<ul><li>Microsoft Office: 1 year (Required)</li><li>Administrative experience: 1 year (Required)</li><li>admin: 1 year (Required)</li></ul>Language:<ul><li>english (Preferred)</li></ul>Work Location: In person

Office Administrator

Studio link interior and decoration

The Administrative Assistant provides administrative and clerical support to ensure efficient office operations. This role involves managing schedules, handling correspondence, maintaining records, coordinating meetings, and assisting staff and management with day-to-day tasks.Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Prepare, edit, and distribute documents, reports, and presentations.</li><li>Organize and maintain filing systems, records, and databases.</li><li>Coordinate travel arrangements and expense reports.</li><li>Order and manage office supplies and equipment.</li><li>Assist with data entry and record keeping.</li><li>Greet visitors and provide customer service support.</li><li>Support special projects and administrative initiatives.</li><li>Ensure confidentiality of sensitive information.</li></ul>Required Qualifications<ul><li>High school diploma or equivalent (Associate's or Bachelor's degree preferred).</li><li>Proven experience in an administrative, clerical, or office support role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office software.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational and time-management abilities.</li><li>Attention to detail and problem-solving skills.</li><li>Ability to multitask and prioritize workload effectively.</li><li>OWN VISA PREFFERED</li></ul>Preferred Skills<ul><li>Experience with scheduling software and office management systems.</li><li>Basic bookkeeping or accounting knowledge.</li><li>Professional demeanor and customer service orientation.</li><li>Ability to work independently and as part of a team.</li></ul>Pay: AED3,000.00 per hourWork Location: In person

SD (Middle East) LLC

<div>Together we make a difference

We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.
We are looking for motivated UAE National students pursuing degrees in Business Administration, Business Management, or related fields who are interested in gaining practical exposure within administration, business operations, and project support activities in a dynamic corporate environment.
Role Overview

The Graduate Trainee &ndash; Associate Administrator will support the administration and operations teams in day-to-day business and office-related activities while gaining practical exposure to office administration, coordination, documentation, reporting, and stakeholder engagement within airport logistics projects.
This opportunity is ideal for students looking to gain industry experience and practical business exposure alongside experienced professionals.
What are my responsibilities?
<ul><li>Support the Administration and Operations teams in daily office and business activities.</li><li>
Assist with preparing, organizing, and maintaining business documentation, records, and correspondence.</li><li>
Support meeting coordination, including scheduling, agenda preparation, and minute-taking.</li><li>
Assist with tracking departmental tasks, deliverables, and follow-up actions.</li><li>
Coordinate with internal teams, suppliers, and external stakeholders when required.</li><li>
Support the preparation of reports, presentations, and routine administrative documentation.</li><li>
Assist with data entry, filing, and maintaining accurate departmental records.</li><li>
Observe and support compliance with company policies, procedures, and quality standards.</li><li>
Follow company safety, quality, and operational procedures at all times.</li></ul>
What do you need to qualify for the role?
<ul><li>UAE National (Family Book required).</li><li>
Currently pursuing a degree in Business Administration, Business Management, or a related field.</li><li>
Interest in office administration, business operations, and corporate environments.</li><li>
Basic proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>
Strong organizational skills and attention to detail.</li><li>
Good communication and teamwork skills.</li><li>
Eagerness to learn and develop within a practical business environment.</li><li>
Fluent in English; Arabic is an advantage.</li></ul></div>

Graduate Trainee – Associate Administrator (UAE National)

Razbar Properties

We are seeking a highly organized and professional Legal &amp; Administrative Officer to join our team in Dubai. The ideal candidate will be responsible for handling legal coordination, corporate administration, document management, compliance follow-ups, and day-to-day office administration activities.The candidate should have experience dealing with legal documentation, government authorities, contracts, corporate records, and administrative operations within the UAE, preferably in the real estate, development, construction, or project management sector.Key ResponsibilitiesLegal &amp; Compliance Responsibilities<ul><li>Draft, review, format, and organize legal documents, agreements, letters, NDAs, MoUs, contracts, and official correspondence.</li><li>Coordinate with legal consultants, authorities, clients, consultants, contractors, and external stakeholders.</li><li>Maintain and manage legal records, company documents, licenses, permits, and corporate files.</li><li>Track contract timelines, renewals, approvals, and compliance requirements.</li><li>Support management with documentation related to real estate, development, construction, and project transactions.</li><li>Assist in preparing documentation for authorities such as:</li><li>Dubai Land Department (DLD)</li><li>RERA</li><li>Dubai Municipality</li><li>DDA</li><li>Trakhees</li><li>DIFC and other relevant authorities</li><li>Maintain confidentiality of sensitive company and client information.</li><li>Support in preparing meeting minutes, official notices, and internal memos.</li></ul>Administrative Responsibilities<ul><li>Manage day-to-day office administration and coordination activities.</li><li>Organize and maintain physical and digital filing systems.</li><li>Coordinate meetings, schedules, appointments, and office correspondence.</li><li>Handle document submissions, approvals, and follow-ups with authorities and third parties.</li><li>Support HR and management with administrative tasks and operational coordination.</li><li>Prepare reports, spreadsheets, presentations, and business documentation.</li><li>Coordinate with vendors, suppliers, consultants, and service providers when required.</li><li>Ensure office operations and documentation processes are properly maintained.</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree in Law, Business Administration, Management, or related field.</li><li>Minimum 3&ndash;6 years of UAE experience in legal coordination and administration.</li><li>Strong knowledge of UAE corporate and legal documentation practices.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle confidential information professionally.</li><li>Strong attention to detail and document accuracy.</li><li>Ability to work under pressure and manage multiple priorities.</li></ul>Preferred Qualifications<ul><li>Experience in real estate, development, construction, or project management industry.</li><li>Familiarity with UAE authority procedures and documentation processes.</li><li>Arabic language skills are an advantage.</li><li>Experience with contract administration and compliance tracking is preferred.</li></ul>Pay: From AED3,000.00 per monthWork Location: In person

Legal and Administrator Officer

STARTRADER 

Job DescriptionPosition: Human Resource (Operations and Administration) Officer Location: Dubai, UAE Employment Type: Full-TimeRole Overview:We are looking for an experienced HR professional to manage core HR operations in our Dubai office. The ideal candidate will have 5+ years of HR experience, with knowledge and/or prior experience in the Forex / CFD industry. This person will be responsible for day-to-day HR operations, including offer letter creation, payroll coordination, employee documentation, onboarding, and general HR administration, while ensuring compliance with internal policies and UAE labor requirements.Key Responsibilities:&middot; Manage end-to-end HR operations and ensure smooth execution of daily HR processes&middot; Prepare and issue offer letters, employment contracts, salary certificates, HR letters, and other employee documentation&middot; Oversee and coordinate payroll processing, attendance records, leave management, and related HR administration&middot; Maintain accurate and up-to-date employee files, records, and documentation&middot; Handle onboarding and offboarding processes, including document collection, system updates, and employee communication&middot; Support visa, labor, and regulatory documentation in coordination with internal teams or external partners&middot; Ensure compliance with UAE labor law, company policies, and internal HR procedures&middot; Act as a point of contact for employees on HR operational matters, policies, and documentation requests&middot; Monitor probation periods, contract renewals, employee status changes, and HR lifecycle events&middot; Support HR reporting, audits, and internal process improvements&middot; Work closely with management to ensure efficient HR support across the business&middot; Oversee day-to-day office management and administration to ensure the smooth running of the Dubai office&middot; Coordinate office supplies, vendors, facilities, maintenance, and general workplace administration&middot; Support office operations, employee seating, access, records, and administrative logistics as neededRequirements and Skillsets:&middot; Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field&middot; 5+ years of relevant HR experience&middot; Knowledge and/or experience in the Forex / CFD industry is required&middot; Strong hands-on experience in HR operations, payroll, offer letter creation, and employee document handling&middot; Office Management and dealing with different vendors from HR perspectives.&middot; Good understanding of UAE labor laws and HR compliance requirements&middot; Experience managing confidential employee information with accuracy and discretion&middot; Strong organizational skills and attention to detail&middot; Excellent communication skills in English, both written and verbal&middot; Proficiency in Microsoft Office and HR systems/toolsPreferred Qualifications&middot; Previous experience working in a fast-paced financial services or trading environment&middot; Familiarity with HR processes related to regulated businesses&middot; Hindi/Arabic language skills would be an advantageKey Skills&middot; HR Operations&middot; Payroll Administration&middot; Offer Letter and Contract Preparation&middot; Employee Documentation Management&middot; Onboarding and Offboarding&middot; HR Compliance&middot; Record Keeping&middot; Communication and Coordination&middot; Attention to Detail&middot; Confidentiality and DiscretionWhat Success Looks Like in This RoleHR documentation is accurate, compliant, and delivered on timePayroll and employee records are well managed and error-freeEmployees receive efficient support across the full HR lifecycleHR operations run smoothly and in line with company and legal requirementsApplication Question(s):<ul><li>How many years of experience do you have in Office Management ? describe your experience.</li><li>How many years of experience do have in arranging and managing CSR activities for Employees ? what all activities you did , please explain? </li><li>Do you have experience in working in Forex/CFD or Fintech Industry ? </li><li>In how many days can you join ?</li><li>What is your current monthly salary in AED ?</li><li>What is your expected monthly salary in AED ?</li><li>what is your current visa status ?</li></ul>Work Location: In person

HR Manager

Hearlink Hearing Solution Center

Key responsibilities<ul><li>Handle day-to-day office administration, reception, and correspondence.</li><li>Prepare and manage company documents, reports, and records.</li><li>Coordinate employee visa applications, renewals, and cancellations.</li><li>Liaise with government authorities (Ministry of Labor, Immigration, DED, Freezone, etc.).</li><li>Manage licensing, permits, and company renewals.</li><li>Support HR onboarding and staff administration.</li><li>Maintain a professional and welcoming office environment.</li></ul>⸻Requirements:<ul><li>At least 3&ndash;4 years&rsquo; experience in Administration &amp; PRO roles within the UAE.</li><li>Strong knowledge of UAE labor laws, immigration, and online portals.</li><li>Excellent communication in English (Arabic is a plus).</li><li>Minimum Bachelor&rsquo;s degree or equivalent, or higher.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Strong organizational and multitasking skills.</li><li>preferably with UAE Driving license</li></ul>Salary range (3000-4000aed)Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>HR and PRO in UAE: 3 years (Required)</li></ul>Language:<ul><li>English fluently (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>Work Location: In person

Business Admin & HR Officer, PRO

Explore 1358+ Office administration in Dubai this June. Find roles across top companies and apply now to boost your career.

1358 office administration jobs In Dubai

Office Administration (Female)

Office Administrator

Office Administrator

Graduate Trainee – Associate Administrator (UAE National)

Legal and Administrator Officer

HR Manager

Business Admin & HR Officer, PRO