administrative assistant

office administrator

executive assistant

front office supervisor

office manager

office administration

Emirates National Investment

<div>
 
 We are seeking an Office Administrator to support smooth daily administrative operations and provide administrative assistance to senior leadership and internal teams. This role is essential to maintaining a professional and organised office environment, managing reception duties, maintaining and coordinating documentation, and supporting administrative tasks from other departments.
 
 
 
 
 
 The ideal candidate is organised, proactive, detail-oriented, service-focused, and able to operate effectively in a small but fast-paced office environment.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 
 Office and Reception Administration
 
 
 <ul>
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 Serve as the first point of contact for visitors and callers, ensuring a warm and professional welcome.
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 Maintain visitor logs and ensure proper access control in line with security protocols.
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 Oversee the office&rsquo;s cleanliness, ambience, and upkeep.
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 Manage procurement of office supplies, pantry stock, stationery, and consumables.
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 Liaise with building management, maintenance providers, and external vendors.
 </li>
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 Maintain the office asset register and inventory records.
 </li>
 </ul>
 
 
 
 
 
 Administrative and Secretarial Support
 
 
 <ul>
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 Draft, edit, and prepare letters, memos, presentations, and emails.
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 Schedule internal and external meetings, including calendar coordination.
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 Support travel arrangements including flights, hotels, visas, and itinerary planning.
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 Manage meeting room bookings and logistics.
 </li>
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 Handle inbound and outbound courier coordination.
 </li>
 </ul>
 
 
 
 
 
 Document and Records Management
 
 
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 Maintain well-organised electronic and physical filing systems.
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 Update and track company documents, agreements, licenses, and vendor contracts.
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 Ensure timely renewals of permits, insurance policies, and authorities related registrations.
 </li>
 </ul>
 
 
 
 
 
 Meetings and Events Support
 
 
 <ul>
 <li>
 Arrange catering, refreshments, logistics, and meeting materials.
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 Prepare agendas and minutes when required.
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 Manage meeting rooms and venue bookings.
 </li>
 </ul>
 
 
 
 
 
 General Administrative Support
 
 
 <ul>
 <li>
 Submit invoices to the Finance department and monitor processing status.
 </li>
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 Maintain petty cash logs and monthly expense trackers.
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 Collaborate with the Finance and Procurement departments to ensure compliance with internal policies.
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 Follow up on invoices, LPOs, receipts, confirmations, and acknowledgments.
 </li>
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 Assist with onboarding tasks, such as access cards, IDs, workstation setup, document collection.
 </li>
 <li>
 Support compliance with health and safety standards, including emergency procedures.
 </li>
 </ul>
 
 
 
 
 
 
 Experience and Education:
 
 
 
 
 
 
 <ul>
 <li>
 2&ndash;5 years of experience in administration or secretarial support roles.
 </li>
 <li>
 Experience in DIFC-based offices is an advantage.
 </li>
 <li>
 Background in corporate or financial services sectors preferred.
 </li>
 <li>
 Bachelor&rsquo;s Degree or Diploma in Business Administration or a related field.
 </li>
 </ul>
 
 
 
 
 
 
 Skills:
 
 
 
 
 
 
 <ul>
 <li>
 Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Strong organisation and time-management abilities.
 </li>
 <li>
 Excellent interpersonal and communication skills, with a customer-service mindset.
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 <li>
 High attention to detail, confidentiality, and accuracy.
 </li>
 </ul>
 
 
 
 
 
 
 Personal Attributes:
 
 
 
 
 
 
 <ul>
 <li>
 Proactive, self-driven, and reliable.
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 <li>
 Well-presented, professional, and confident.
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 Able to work independently and within a small team.
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 <li>
 Structured, disciplined, and solutions-focused.
 </li>
 </ul>
</div>

Office Administrator (Family Office)

Catapult Consulting Services LLP

Job SummaryThe Office Administrator will be responsible for managing day-to-day administrative operations, ensuring smooth office functioning, maintaining accurate records, coordinating with internal teams, vendors, and government authorities, and supporting basic accounting and collection follow-ups.Key Responsibilities<ul><li>Manage office documentation, filing, and record maintenance in an organized manner.</li><li>Coordinate with internal teams (Accounts, Operations, and other departments) to support administrative requirements.</li><li>Liaise with vendors and service providers for office needs such as supplies, utilities, and maintenance.</li><li>Liaise with government departments for applying and renewing licenses, permits, and approvals.</li><li>Handle official correspondence, phone calls, and emails professionally.</li><li>Maintain trackers, databases, and logs related to documentation, vendors, contracts, and invoices.</li><li>Organize and schedule meetings, prepare minutes of meetings (MoM), and circulate follow-ups.</li><li>Keep and maintain employee attendance and basic HR-related records.</li><li>Follow up with clients and coordinate with the accounts team for collections of outstanding invoices.</li><li>Ensure smooth day-to-day office operations and timely resolution of administrative issues.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Commerce, Business Administration, or a related field.</li><li>Prior experience in office administration or a similar role is preferred.</li><li>2-3 years of experience in admin</li><li>Basic knowledge of accounting processes, invoicing, and collections will be an added advantage.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and office management systems.</li><li>Familiarity with dealing with vendors and government departments is desirable.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Current CTC (AED)</li><li>Expected CTC (AED)</li><li>Notice Period</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Admin Assistant (Female)

HuanQiao Event Management LLC

Office Admin &ndash; Excel Concept (HQMENA Group)Location: Dubai Experience: 1&ndash;3 yearsTagalogFemale candidate preferredJob DescriptionExcel Concept, a new venture under HQMENA, is looking for a proactive and detail-oriented Office Admin to manage daily administrative operations and support various internal functions. The ideal candidate will ensure smooth office coordination, maintain documentation, and assist different departments with operational and administrative tasks.Key Responsibilities<ul><li>Manage daily administrative tasks to ensure efficient office operations.</li><li>Handle email communication, documentation, filing, and record-keeping.</li><li>Prepare and maintain reports, presentations, and internal documents.</li><li>Coordinate with internal teams for task follow-ups and information flow.</li><li>Schedule meetings, prepare minutes, and track action items.</li><li>Manage office supplies, inventory, and vendor coordination when required.</li><li>Assist finance team with basic data entry and document submissions when needed.</li><li>Organize travel bookings, meeting logistics, and event-related arrangements.</li><li>Maintain a clean and well-organized office environment.</li><li>Ensure smooth communication across departments and escalate issues when necessary.</li><li>Perform administrative support for special projects under Excel Concept.</li><li>Handle ad-hoc duties assigned by management.</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree in Business Administration or a related field.</li><li>1&ndash;3 years of experience in administrative or office coordination roles.</li><li>Strong proficiency in Microsoft Excel, Word, and PowerPoint.</li><li>Excellent communication, organizational, and follow-up skills.</li><li>Strong attention to detail and ability to multitask.</li><li>Ability to work in a fast-paced environment and meet deadlines.</li><li>Professional attitude, integrity, and reliability.</li><li>Experience in event, sales, or operational support is an advantage.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>

Office Admin

Makeup Atelier Training Center

We&rsquo;re Hiring: Office Administrator (Lady only)Beauty &amp; Makeup Education IndustryLocation: DubaiSchedule: Full-Time | Monday&ndash;Saturday | Immediate StartMake-Up Atelier Training Center Dubai is looking for an experienced Office Administrator to join our premium beauty academy.This role is ideal for a highly organized, proactive professional with a passion for beauty, education, and high-end brand standards.Key Responsibilities<ul><li>Manage and oversee daily office and academy operations</li><li>Coordinate schedules, classes, appointments, and internal workflows</li><li>Act as a key point of communication between management, trainers, students, and clients</li><li>Ensure smooth coordination across departments and with external partners</li><li>Support organization of masterclasses, events, and special projects</li><li>Collaborate with the marketing team to maintain consistent brand voice and visual identity</li><li>Assist with content coordination and campaign planning when required</li><li>Monitor administrative processes, documentation, and reporting</li><li>Maintain a high level of professionalism, confidentiality, and brand presentation</li></ul>Required Skills &amp; CompetenciesYou must be able to:<ul><li>Effectively organize, prioritize, and manage multiple tasks</li><li>Handle calendars, bookings, follow-ups, and internal coordination</li><li>Communicate confidently and professionally with clients and partners</li><li>Work independently while being a strong team player</li><li>Support marketing and content initiatives when needed</li><li>Maintain accuracy and attention to detail in all administrative tasks</li></ul>Ideal Candidate Profile<ul><li>5+ years of experience in administration, office management, or operations</li><li>Previous experience in the beauty, makeup, fashion, or creative industry (strong advantage)</li><li>Proficiency in Microsoft Office, Google Workspace, and Outlook</li><li>Basic understanding of Amazon store operations</li><li>Hands-on experience with TikTok and Meta Business Suite</li><li>Strong awareness of current beauty trends and digital content</li><li>Excellent communication skills in English (additional languages are a plus)</li><li>Creative, well-organized, reliable, and detail-oriented</li></ul>Working Hours: 10:00 AM &ndash; 7:00 PM | Monday to SaturdayHow to Apply: Please send your CV and a short cover message explaining why you are a good fit for this role.Job Type: Full-timeWork Location: In person

Office Administrator

House Masters Real Estate

Job Title: Office Administrator Company: House Masters Real Estate Co. Location: Deira, Dubai, UAE Employment Type: Full-time Start Date: ImmediateAbout Us:At House Masters Real Estate Co., we are committed to delivering exceptional real estate services across Dubai. With a focus on professionalism, integrity, and results, we are looking for a proactive and organized Office Administrator to join our growing team.Job Summary:We are seeking a detail-oriented and reliable Office Administrator to manage the day-to-day administrative operations of our real estate office. The ideal candidate will be highly organized, tech-savvy, and capable of multitasking in a fast-paced environment.Key Responsibilities:<ul><li>Manage office supplies, equipment, and general organization of the workspace</li><li>Answer and direct phone calls and emails to appropriate departments</li><li>Coordinate meetings, schedules, and appointments for management and agents</li><li>Maintain and organize property listings, client files, and office records</li><li>Assist with basic HR and accounting tasks (filing, document preparation, follow-ups)</li><li>Ensure timely updates on CRM systems and maintain listing databases (Property Finder, Bayut, etc.)</li><li>Support real estate agents with administrative and clerical tasks</li><li>Greet visitors and provide a professional first impression of the company</li></ul>Requirements:<ul><li>Proven experience in an administrative or office support role (real estate industry preferred)</li><li>Strong knowledge of MS Office (Word, Excel, Outlook), Google Workspace, and CRM platforms</li><li>Excellent written and verbal communication skills</li><li>Strong attention to detail and organizational abilities</li><li>Ability to prioritize tasks and work independently</li><li>Familiarity with Dubai real estate portals is a plus</li><li>Fluent in English (Arabic or other languages are a bonus)</li></ul>What We Offer:<ul><li>Competitive salary and benefits</li><li>Supportive and professional work environment</li><li>Growth opportunities within the real estate sector</li><li>Training and development support</li></ul>Job Types: Full-time, PermanentPay: AED1,500.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Office Administrative: 1 year (Preferred)</li></ul>

Xtend Technologies LLC

Office AdminJob Responsibilities* Meet and greet all visitors coming to office and assist them with their queries.* Attend all calls coming to office and take the details of each call.* Maintain daily cash* Keep track of stock movement and do documentation for the same.* Collect bills for reimbursement.* Ensure that all payments to vendors are done on time.* Maintain all administrative documents and files.* Assist the people on field for sales and support.* Ensure submission of current documents to Banks, Immigration, Post office, Customs, Labour Organisations after renewal account.* Handling Purchase Requisites.Job Type: Full-timePay: AED1,300.00 - AED1,800.00 per monthApplication Question(s):<ul><li>Do you have a valid UAE/Dubai visa? If yes, please mention the visa type and expiry date.</li></ul>

Queen of Sands

We are looking for a reliable and well-organized Office Administrator / Receptionist to support our day-to-day office operations. This role is focused on maintaining a smooth, welcoming, and well-functioning office environment and acting as a coordination point between the management and the sales team.Key Responsibilities:<ul><li>Being present in the office and welcoming clients, agents, and partners</li><li>Handle office phone calls, emails, and WhatsApp messages</li><li>Coordinate daily with agents, brokers, and the internal team on ongoing deals</li><li>Monitor and restock basic office supplies and daily essentials as needed</li><li>Take care of overall office organization and hygiene, including workspaces, pantry, and meeting areas</li><li>Provide day-to-day administrative support to the Head of Sales and the sales team</li><li>Supporting new team members during their onboarding and adaptation, including basic office logistics and orientation</li><li>Providing basic technical support (with laptops, Wi-Fi access, office equipment, and helping with online meetings, conferences)</li></ul>Documets part:<ul><li>Keep all digital and physical files organized and properly maintained</li><li>Prepare and follow up on real estate documents such as Form A, Form B, Form I, MOUs, and related paperwork</li><li>Make sure all documents are properly filled, signed, and stamped before proceeding</li></ul>Requirements:<ul><li>Previous experience working as a real estate admin in Dubai</li><li>Good knowledge of RERA forms and real estate documentation</li><li>Good communication skills in English</li><li>Strong attention to detail and good organizational skills</li><li>Ability to work independently and manage multiple tasks in a busy office environment</li><li>Friendly, professional, and service-oriented attitude</li><li>Comfortable working with basic technology and office equipment (&ldquo;tech-friendly&rdquo;)</li><li>Pleasant look and strictly follow a corporate dress code</li><li>Arabic speaker (great advantage)</li></ul>What We Offer:<ul><li>Stable office-based role in a professional environment</li><li>Opportunity to be an important part of daily office operations</li><li>Opportunity to work in a premium international enviroment</li><li>Competitive package for working in the UAE</li><li>Modern tech equipment + coverage of communication expenses</li><li>Working Days &amp; Hours: Monday to Friday, office working hours as per the company schedule</li></ul>If you are organized, proactive, enjoy supporting people, and feel comfortable working with both people and technology, we would be happy to meet you.Job Type: Full-timePay: From AED1,500.00 per monthExperience:<ul><li>receptionist: 1 year (Preferred)</li></ul>Language:<ul><li>arabic (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Explore 2304+ Office administration in Dubai this January. Find roles across top companies and apply now to boost your career.

2304 office administration jobs IN Dubai

Office Administrator (Family Office)

Admin Assistant (Female)

Office Admin

Office Administrator

Office Administrator

Office Admin

Office Administrator