office administration

BASIS FINANCIAL SERVICES, INC.

Key ResponsibilitiesAccounts Support &amp; Receivables<ul><li>Prepare, issue, and dispatch customer invoices.</li><li>Follow up on outstanding receivables and maintain invoicing trackers.</li><li>Coordinate with finance or external accountants as needed.</li></ul>Administration &amp; Office Management<ul><li>Oversee daily office administration.</li><li>Manage office supplies.</li><li>Maintain organized company records, contracts, and statutory documentation.</li><li>Coordinate administrative requirements with management.</li></ul>HR Administration<ul><li>Maintain employee files and HR documentation.</li><li>Provide payroll inputs to management or external consultants.</li><li>Handle employee visa applications, renewals, and cancellations via relevant portals.</li></ul>Company Renewals, &amp; Portal Management<ul><li>Manage company renewals and compliance submissions (trade license, establishment, and statutory requirements).</li><li>Liaise with free zone authorities and service providers.</li><li>Ensure timely compliance with regulatory deadlines (excluding MOHRE and GDRFA).</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or related field.</li><li>3&ndash;5 years of UAE experience in an Admin / Office Executive role.</li><li>Experience with company portals, visa processing, and renewals preferred.</li><li>Basic knowledge of invoicing, receivables.</li><li>DMCC and free zone administration experience is an advantage.</li></ul>Skills &amp; Competencies<ul><li>Ability to work independently with strong organizational and follow-up skills.</li><li>Understanding of UAE administrative and compliance processes.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Clear English communication skills (Arabic is a plus).</li><li>Detail-oriented with a strong deadline focus.</li></ul>The job is located in Dubai, UAE, and we are looking for someone who is either currently living in Dubai or willing to relocate there.Job Type: Full-timeWork Location: In person

Office Administrator

Golden Sands Hotel Apartments

Responsibilities&middot; Coordinate office activities and operations to secure efficiency and compliance to company policies&middot; Supervise administrative staff and divide responsibilities to ensure performance&middot; Manage agendas/travel arrangements/appointments etc. for the upper management&middot; Manage phone calls and correspondence (e-mail, letters, packages etc.)&middot; Support budgeting and bookkeeping procedures&middot; Create and update records and databases with personnel, financial and other data&middot; Track stocks of office supplies and place orders when necessary&middot; Submit timely reports and prepare presentations/proposals as assigned&middot; Assist colleagues whenever necessaryRequirements and skills&middot; Proven experience as an office administrator, office assistant or relevant role&middot; Outstanding communication and interpersonal abilities&middot; Excellent organizational and leadership skills&middot; Familiarity with office management procedures and basic accounting principles&middot; Excellent knowledge of MS Office and office management software (Excel, PowerPoint etc.)&middot; Qualifications in secretarial studies will be an advantage&middot; High school diploma; BSc/BA in office administration or relevant field is preferredJob Types: Part-time, PermanentPay: Up to AED6,000.00 per monthApplication Question(s):<ul><li>Are you available in UAE?</li></ul>Work Location: In person

Office Administrator (UAE Nationals) - Part-Time

Braavos Real Estate

Pay: 3,000Job description:we are excited to announce Open vacancy for an Admin with experience in Dubai.We are looking for an FEMALE Office Administrative with at least 1 year UAE Experience in Real Estate as customer service or FEMALE Admin in Real Estate company.Responsible to organize, coordinate office Administration to ensure organizational effectiveness, efficiency, and safety. You are responsible to provide all the basic administrative and secretarial support to the CEO and all employees, other ad-hoc tasks requested.Responsibilities:<ul><li>Act as the point of contact between the CEO, agents, and internal or external clients.</li><li>Undertake the tasks of receiving calls, take messages, and routing correspondence.</li><li>Handle requests and queries appropriately.</li><li>Record employee attendance and maintains personnel leave balances and entitlements.</li><li>Coordinate with PRO for some related works and documents are needed for the visa application of a new employee.</li><li>Coordinate with IT personnel for some IT-related issues.</li><li>Coordinate with the marketing personnel for some work or documents they might require</li><li>Coordinate with the Developer or Building Management for company registration request</li><li>Support and maintain all office filing systems.</li><li>Procurement of office logistics, stationery, Pantry (procurement/inventory, etc.)</li><li>Coordinate office cleanliness &amp; maintenance.</li><li>Secure office equipment for new staff.</li><li>Check office email and correspondence.</li><li>Prepares tenancy contract</li><li>Prepares invoices and receipts</li><li>Record office expenses and petty cash</li><li>Record sales and leasing per month</li><li>Take permit number in Trakhesi for social media advertisement</li><li>Place an advertisement in portals such as Property Finder, Bayut and Dubizzle</li></ul>What we provide:<ul><li>AED 2,500</li><li>Residency Visa</li><li>Medical Insurance</li></ul>Work Remotely<ul><li>No</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Can you join immediately?</li></ul>Experience:<ul><li>UAE Real Estate: 1 year (Preferred)</li></ul>Pay: Up to AED3,000.00 per monthWork Location: In person

Office Admin

Khalid Al Sarookh Advocates and Legal Consultants LawFirm

We are seeking a highly organized and efficient Office Administrator to join our team at O.S. Legal. As an integral part of our office, you will be responsible for managing administrative tasks and ensuring the smooth operation of our office.Responsibilities:<ul><li>Managing all office tasks, including answering phones, handling correspondence, and maintaining office supplies.</li><li>Scheduling and coordinating meetings, appointments, and travel arrangements for lawyers and staff.</li><li>Drafting and sending invoices to clients, ensuring accuracy and timely delivery.</li><li>Preparing engagement letters and other legal documents as required.</li><li>Providing administrative support to lawyers and staff as needed.</li><li>Maintaining organized filing systems, both physical and digital.</li><li>Assisting with the organization of events and other office activities.</li></ul>Qualifications:<ul><li>Proven experience as an office administrator, office assistant, or similar role.</li><li>Excellent organizational and time management skills.</li><li>Strong attention to detail and accuracy.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Excellent communication and interpersonal skills.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>Knowledge of basic accounting principles is a plus.</li><li>Previous experience in a law firm or legal environment is preferred.</li></ul>Note : English, and Arabic languages are essentialsJob Type: Full-timeJob Type: Full-timePay: From AED5,000.00 per monthLanguage:<ul><li>arabic and english (Required)</li></ul>

AMC MOTORS TRADING LLC

Job Title: Office Administrator (RTA &amp; Insurance Coordinator)Location: UAE Industry: Automobile / Auto Repair / TradingJob Summary:We are looking for a responsible and experienced Office Administrator who can independently handle RTA-related transactions and vehicle insurance processes while managing daily office administrative tasks.Key Responsibilities:<ul><li>Handle all RTA transactions (vehicle registration, renewal, transfer, fines, inspections, plate issues, etc.).</li><li>Process and coordinate vehicle insurance (new policies, renewals, claims follow-up).</li><li>Liaise with insurance companies and customers regarding documentation and approvals.</li><li>Prepare and maintain proper records of vehicles, insurance, and RTA documents.</li><li>Manage office documentation and filing system.</li><li>Coordinate with PRO for any government-related work if required.</li><li>Prepare reports and update management regularly.</li><li>Assist in HR and basic accounting support if needed.</li></ul>Requirements:<ul><li>Minimum 2 years of UAE experience in RTA and insurance handling.</li><li>Good knowledge of UAE traffic rules and RTA procedures.</li><li>Experience in automobile workshop/trading company preferred.</li><li>Good communication skills (English &amp; Hindi; Arabic is an advantage).</li><li>Proficient in MS Office (Excel, Word).</li><li>Ability to handle multiple tasks independently.</li></ul>Preferred Skills:<ul><li>Experience with insurance claim processing.</li><li>Knowledge of Tasjeel / Shamil systems.</li><li>Strong coordination and follow-up skills.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Iron Gate LLC

We are looking for an experienced Office Administrator to join our real estate team in Dubai. The ideal candidate should have at least 2 years of experience in the UAE real estate sector and be familiar with government portals and documentation related to property sales and leasing.Key Responsibilities:<ul><li>Handle DLD (Dubai Land Department) transactions and registrations</li><li>Manage Oqoodi registrations and updates</li><li>Process RERA-related documentation and compliance</li><li>Handle Ejari registration, renewal, and cancellation</li><li>Coordinate Escrow account documentation and follow-ups</li><li>Manage Trakheesi permit applications and renewals</li><li>Prepare and process SPA (Sale and Purchase Agreement) registrations in DLD</li><li>Assist with property leasing documentation and tenant file management</li><li>Coordinate with brokers, clients, and government authorities</li><li>Maintain and update property files, contracts, and company records</li><li>Assist in preparing forms, letters, and real estate documentation</li><li>Ensure proper record keeping for sales and leasing transactions</li><li>Support the team with administrative and office coordination tasks</li></ul>Requirements:<ul><li>Minimum 2 years of UAE real estate administrative experience</li><li>Strong knowledge of DLD, Oqoodi, RERA, Ejari, Escrow, and Trakheesi systems</li><li>Experience in SPA registrations and leasing processes</li><li>Good organizational and communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to handle multiple tasks and meet deadlines</li></ul>Preferred:<ul><li>Experience working with a real estate developer or brokerage in Dubai</li><li>Familiarity with Dubai property regulations and documentation procedures</li></ul>Job Type: Full-timePay: From AED4,500.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>real estate developer or brokerage in Dubai: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

ESSURA

<div>
 
 🚀 About ESSURA
 
 
 
 
 
 At
 
 ESSURA
 
 , we are a specialist consultancy delivering
 
 independent advice in physical security and advanced technology
 
 across complex, high-profile environments.
 
 
 We work on landmark projects including:
 
 <ul>
 <li>
 Multi-use developments
 </li>
 <li>
 Data centres
 </li>
 <li>
 Stadiums and major venues
 </li>
 <li>
 Transport infrastructure
 </li>
 </ul>
 
 With offices in Dubai and London and
 
 20+ years of expertise
 
 , we&rsquo;re entering an exciting growth phase with ambitious expansion plans for 2026 and beyond.
 
 
 
 
 
 🎯 The Opportunity
 
 
 We are seeking a
 
 highly organised and proactive Senior Office &amp; Business Operations Coordinator
 
 to play a central role in supporting our Dubai office.
 
 
 This is a
 
 varied, hands-on position
 
 combining:
 
 <ul>
 <li>
 Business operations and administration
 </li>
 <li>
 Support to senior management (including HR coordination)
 </li>
 <li>
 Bid and business development support
 </li>
 <li>
 Quality and compliance (ISO systems)
 </li>
 <li>
 Document production and project support
 </li>
 </ul>
 
 
 
 
 This is a
 
 senior coordination role suited to experienced office coordinators, executive assistants, or business support professionals
 
 looking to broaden their scope within a dynamic consultancy environment.
 
 
 
 
 
 🧩 Key Responsibilities
 
 
 🔧 Business Operations, Administration &amp; Senior Support
 
 <ul>
 <li>
 Provide administrative and operational support to the Dubai office and senior management
 </li>
 <li>
 Assist with HR administration, onboarding, and training coordination
 </li>
 <li>
 Coordinate internal meetings, communications, and team updates
 </li>
 <li>
 Support commercial administration (timesheets, POs, invoicing)
 </li>
 </ul>
 
 📊 Integrated Management System (IMS)
 
 <ul>
 <li>
 Support the administration and continuous improvement of the
 
 Integrated Management System (ISO 9001, ISO 45001)
 
 </li>
 <li>
 Maintain document control, registers, and compliance records
 </li>
 <li>
 Coordinate internal and external audits and track follow-up actions
 </li>
 <li>
 Support training tracking and compliance requirements
 </li>
 </ul>
 
 📈 Bids &amp; Business Development Support
 
 <ul>
 <li>
 Coordinate the preparation of
 
 bids, proposals, and prequalification submissions
 
 </li>
 <li>
 Manage timelines, inputs, and document control
 </li>
 <li>
 Maintain CVs, case studies, and bid materials
 </li>
 <li>
 Support CRM and pipeline updates and reporting
 </li>
 <li>
 Assist senior leadership with presentations and bid governance activities
 </li>
 </ul>
 
 🎨 Document Production &amp; Presentation
 
 <ul>
 <li>
 Produce high-quality,
 
 client-ready documents and submissions
 
 </li>
 <li>
 Own formatting and presentation standards using
 
 Adobe InDesign and Microsoft Office
 
 </li>
 <li>
 Maintain and improve templates and branding consistency
 </li>
 </ul>
 
 
 
 
 ✅ What We&rsquo;re Looking For
 
 
 Essential
 
 <ul>
 <li>
 Currently based in the
 
 UAE
 
 and able to work full-time from the Dubai office
 </li>
 <li>
 Experience in
 
 business support, office coordination, executive support, or administration roles
 
 </li>
 <li>
 Experience supporting
 
 senior stakeholders or leadership teams
 
 </li>
 <li>
 Familiarity with
 
 management systems / ISO standards
 
 (9001 / 45001 preferred)
 </li>
 <li>
 Strong document production skills (
 
 Microsoft Office + Adobe InDesign
 
 )
 </li>
 <li>
 Excellent written English and strong attention to detail
 </li>
 <li>
 Highly organised, proactive, and able to manage multiple priorities
 </li>
 </ul>
 
 Desirable
 
 <ul>
 <li>
 Experience in
 
 consultancy, engineering, construction, or professional services
 
 </li>
 <li>
 Experience supporting bids, proposals, or business development activities
 </li>
 <li>
 Exposure to audits, compliance, or certification processes
 </li>
 <li>
 Knowledge of SharePoint or CRM systems
 </li>
 </ul>
 
 
 
 
 🌟 Why Join ESSURA?
 
 <ul>
 <li>
 Work within a
 
 growing international consultancy
 
 on high-profile projects
 </li>
 <li>
 Gain exposure across
 
 operations, business development, HR support, and compliance
 
 </li>
 <li>
 Play a
 
 central role supporting senior leadership
 
 </li>
 <li>
 Be part of a
 
 collaborative and professional team environment
 
 </li>
 <li>
 Opportunity to grow into broader operational or business support roles
 </li>
 </ul>
 
 
 
 
 ⚙️ Working Arrangement
 
 <ul>
 <li>
 Full-time, office-based role
 </li>
 <li>
 Dubai Media City
 </li>
 <li>
 5 days per week in the office
 </li>
 <li>
 Includes approximately
 
 20% involvement in project-related work
 
 </li>
 </ul>
 
 
</div>

Office & Business Operations Manager

Explore 976+ Office administration in Dubai this April. Find roles across top companies and apply now to boost your career.

976 office administration jobs In Dubai

Office Administrator

Office Administrator (UAE Nationals) - Part-Time

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Office & Business Operations Manager