executive assistant

office administrator

administrative assistant

office assistant

accounts assistant

office administration

Positive Zero

<div>
 
 
 About Positive Zero
 
 
 
 Positive Zero is powering the region&rsquo;s energy transition by helping businesses, communities, and cities take control of their energy future&mdash;without the upfront cost or complexity.
 
 
 With over 200 MW of decentralised power in operation and $31M in client savings to date, we&rsquo;re a leading energy transition partner across the GCC for the commercial, industrial, and public sectors.
 
 
 Our decarbonisation-as-a-service model integrates solar, on-site utilities, energy efficiency, fleet electrification, and clean energy on demand&mdash;reducing costs, consumption, and carbon footprint.
 
 
 We manage everything end-to-end, with a 200-strong team across Saudi Arabia, United Arab Emirates, Oman, and Bahrain delivering scalable, long-term solutions.
 
 
 
 
 
 
 Job Title: Receptionist / Front Office Coordinator (Immediate Hire)
 
 
 
 
 
 
 
 Position Summary
 
 
 
 We are urgently seeking a professional, warm, and highly organized Receptionist / Front Office Coordinator to be the face of our office. This role is essential in ensuring a welcoming, polished, and well-managed environment for visitors and colleagues alike.
 
 
 
 
 
 The ideal candidate is personable, composed, and proactive, with a strong sense of ownership and a natural ability to represent the company with professionalism and poise.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Welcome and assist visitors, clients, and colleagues with a warm and professional demeanor
 </li>
 <li>
 Manage the reception area and ensure it is always presentable and well-organized
 </li>
 <li>
 Coordinate meeting room bookings and ensure all rooms are clean, tidy, and fully prepared
 </li>
 <li>
 Handle incoming and outgoing deliveries, courier services, and mail distribution
 </li>
 <li>
 Work closely with Facilities Management to maintain office standards and resolve issues promptly
 </li>
 <li>
 Support the setup and coordination of internal meetings and company events
 </li>
 <li>
 Monitor and maintain common areas to ensure cleanliness and organization at all times
 </li>
 <li>
 Provide general administrative and office support as needed
 </li>
 <li>
 Act as the main point of contact at reception and manage front desk operations efficiently
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Proven experience in a receptionist or front office role within a corporate environment
 </li>
 <li>
 Experience handling VIP and high-profile clients with professionalism and discretion
 </li>
 <li>
 Strong interpersonal and communication skills
 </li>
 <li>
 Excellent presentation, with a poised and composed demeanor to represent the company front-of-house
 </li>
 <li>
 Good working knowledge of MS Office (Word, Excel, Outlook)
 </li>
 <li>
 Highly organized with strong multitasking and time management skills
 </li>
 <li>
 Ability to remain calm and professional in a fast-paced environment
 </li>
 </ul>
 
 
 
 
 
 Why Join Positive Zero?
 
 
 
 By joining Positive Zero, you will benefit from:
 
 <ul>
 <li>
 A purpose-driven company supporting the UAE&rsquo;s sustainability goals
 </li>
 <li>
 A collaborative and high-growth environment
 </li>
 <li>
 Learning and development opportunities
 </li>
 <li>
 Competitive compensation and benefits
 </li>
 </ul>
 
 
 
 
 *Only relevant candidates will be contacted at this time.
 
 
 
</div>

Receptionist and Office Administration

BASIS FINANCIAL SERVICES, INC.

Key ResponsibilitiesAccounts Support &amp; Receivables<ul><li>Prepare, issue, and dispatch customer invoices.</li><li>Follow up on outstanding receivables and maintain invoicing trackers.</li><li>Coordinate with finance or external accountants as needed.</li></ul>Administration &amp; Office Management<ul><li>Oversee daily office administration.</li><li>Manage office supplies.</li><li>Maintain organized company records, contracts, and statutory documentation.</li><li>Coordinate administrative requirements with management.</li></ul>HR Administration<ul><li>Maintain employee files and HR documentation.</li><li>Provide payroll inputs to management or external consultants.</li><li>Handle employee visa applications, renewals, and cancellations via relevant portals.</li></ul>Company Renewals, &amp; Portal Management<ul><li>Manage company renewals and compliance submissions (trade license, establishment, and statutory requirements).</li><li>Liaise with free zone authorities and service providers.</li><li>Ensure timely compliance with regulatory deadlines (excluding MOHRE and GDRFA).</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or related field.</li><li>3&ndash;5 years of UAE experience in an Admin / Office Executive role.</li><li>Experience with company portals, visa processing, and renewals preferred.</li><li>Basic knowledge of invoicing, receivables.</li><li>DMCC and free zone administration experience is an advantage.</li></ul>Skills &amp; Competencies<ul><li>Ability to work independently with strong organizational and follow-up skills.</li><li>Understanding of UAE administrative and compliance processes.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Clear English communication skills (Arabic is a plus).</li><li>Detail-oriented with a strong deadline focus.</li></ul>The job is located in Dubai, UAE, and we are looking for someone who is either currently living in Dubai or willing to relocate there.Job Type: Full-timeWork Location: In person

Office Administrator

Three Sixty Holding Limited

Job PurposeThe Office Coordinator will be responsible for ensuring the smooth day-to-day operations of the office. This role involves coordinating administrative activities, managing communication, supporting staff requirements, and ensuring a productive and professional work environment.Key Responsibilities<ul><li>Serve as the first point of contact for internal and external communications.</li><li>Coordinate office activities and operations to ensure efficiency and compliance with company policies.</li><li>Manage correspondence (emails, phone calls, courier services, etc.).</li><li>Maintain office supplies inventory, place orders, and track usage.</li><li>Support HR and administrative processes including onboarding, attendance, and record-keeping.</li><li>Organize and schedule meetings, appointments, and travel arrangements.</li><li>Assist with event planning, workshops, and company meetings.</li><li>Liaise with vendors, service providers, and facility management teams.</li><li>Maintain and update office records, databases, and filing systems (both electronic and physical).</li><li>Support management and other departments with administrative tasks as required.</li><li>It is beginner level role but will get to learn and develop professionally.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>2&ndash;4 years of experience in administration, office coordination, or a similar role in own country.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently and as part of a team.</li><li>Strong problem-solving and interpersonal skills.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per monthLanguage:<ul><li>fluent English (Required)</li></ul>Work Location: In person

Office Admin

Emirates National Investment

<div>
 
 We are seeking an Office Administrator to support smooth daily administrative operations and provide administrative assistance to senior leadership and internal teams. This role is essential to maintaining a professional and organised office environment, managing reception duties, maintaining and coordinating documentation, and supporting administrative tasks from other departments.
 
 
 
 
 
 The ideal candidate is organised, proactive, detail-oriented, service-focused, and able to operate effectively in a small but fast-paced office environment.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 
 Office and Reception Administration
 
 
 <ul>
 <li>
 Serve as the first point of contact for visitors and callers, ensuring a warm and professional welcome.
 </li>
 <li>
 Maintain visitor logs and ensure proper access control in line with security protocols.
 </li>
 <li>
 Oversee the office&rsquo;s cleanliness, ambience, and upkeep.
 </li>
 <li>
 Manage procurement of office supplies, pantry stock, stationery, and consumables.
 </li>
 <li>
 Liaise with building management, maintenance providers, and external vendors.
 </li>
 <li>
 Maintain the office asset register and inventory records.
 </li>
 </ul>
 
 
 
 
 
 Administrative and Secretarial Support
 
 
 <ul>
 <li>
 Draft, edit, and prepare letters, memos, presentations, and emails.
 </li>
 <li>
 Schedule internal and external meetings, including calendar coordination.
 </li>
 <li>
 Support travel arrangements including flights, hotels, visas, and itinerary planning.
 </li>
 <li>
 Manage meeting room bookings and logistics.
 </li>
 <li>
 Handle inbound and outbound courier coordination.
 </li>
 </ul>
 
 
 
 
 
 Document and Records Management
 
 
 <ul>
 <li>
 Maintain well-organised electronic and physical filing systems.
 </li>
 <li>
 Update and track company documents, agreements, licenses, and vendor contracts.
 </li>
 <li>
 Ensure timely renewals of permits, insurance policies, and authorities related registrations.
 </li>
 </ul>
 
 
 
 
 
 Meetings and Events Support
 
 
 <ul>
 <li>
 Arrange catering, refreshments, logistics, and meeting materials.
 </li>
 <li>
 Prepare agendas and minutes when required.
 </li>
 <li>
 Manage meeting rooms and venue bookings.
 </li>
 </ul>
 
 
 
 
 
 General Administrative Support
 
 
 <ul>
 <li>
 Submit invoices to the Finance department and monitor processing status.
 </li>
 <li>
 Maintain petty cash logs and monthly expense trackers.
 </li>
 <li>
 Collaborate with the Finance and Procurement departments to ensure compliance with internal policies.
 </li>
 <li>
 Follow up on invoices, LPOs, receipts, confirmations, and acknowledgments.
 </li>
 <li>
 Assist with onboarding tasks, such as access cards, IDs, workstation setup, document collection.
 </li>
 <li>
 Support compliance with health and safety standards, including emergency procedures.
 </li>
 </ul>
 
 
 
 
 
 
 Experience and Education:
 
 
 
 
 
 
 <ul>
 <li>
 2&ndash;5 years of experience in administration or secretarial support roles.
 </li>
 <li>
 Experience in DIFC-based offices is an advantage.
 </li>
 <li>
 Background in corporate or financial services sectors preferred.
 </li>
 <li>
 Bachelor&rsquo;s Degree or Diploma in Business Administration or a related field.
 </li>
 </ul>
 
 
 
 
 
 
 Skills:
 
 
 
 
 
 
 <ul>
 <li>
 Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Strong organisation and time-management abilities.
 </li>
 <li>
 Excellent interpersonal and communication skills, with a customer-service mindset.
 </li>
 <li>
 High attention to detail, confidentiality, and accuracy.
 </li>
 </ul>
 
 
 
 
 
 
 Personal Attributes:
 
 
 
 
 
 
 <ul>
 <li>
 Proactive, self-driven, and reliable.
 </li>
 <li>
 Well-presented, professional, and confident.
 </li>
 <li>
 Able to work independently and within a small team.
 </li>
 <li>
 Structured, disciplined, and solutions-focused.
 </li>
 </ul>
</div>

Office Administrator (Family Office)

Legacy Hotels Holding

<div>
 As the Office Administrator at the Regional Office, you will provide administrative and coordination support to the Vice President &ndash; Operations, while assisting the Office Manager in overseeing the day-to-day administration of the Corporate Office and its visitors. This role is responsible for ensuring smooth office operations through effective communication, travel coordination, report preparation, tracker management, and general administrative support.
 
 
 You will play a key role in facilitating coordination between the Vice President - Operations and hotel teams, ensuring timely follow-up on operational matters, preparation of documents, tracking of deadlines, and management of logistics required for daily business activities. The position also supports the consolidation of operational reports from hotels, communication with hotel owners, coordination related to audits and hotel openings, and the organization of key operational meetings.
 
 
 
 Key Role Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support to the VP &ndash; Operations, including calendar management, meeting coordination, correspondence, and document preparation.
 </li>
 <li>
 Support operational communication and follow-up between the Corporate Office, hotel General Managers, owners, and other stakeholders to ensure timely execution of actions.
 </li>
 <li>
 Prepare, format, and organize reports, presentations, meeting materials, minutes, owner documents, business review packs, and operational summaries.
 </li>
 <li>
 Maintain accurate and well-organized records of operational communications, approvals, action logs, and key documentation.
 </li>
 <li>
 Consolidate updates relating to hotel reviews, owner matters, audits, openings, and operational meetings for leadership review.
 </li>
 <li>
 Maintain and update operational trackers, action logs, and follow-up records to ensure information is current, accurate, and properly filed.
 </li>
 <li>
 Monitor deadlines and proactively follow up with hotels and internal departments to obtain required updates, documents, and inputs on time.
 </li>
 <li>
 Track outstanding action items across properties and functions, ensuring timely closure.
 </li>
 <li>
 Escalate overdue items, delays, or missing submissions to the VP &ndash; Operations where necessary.
 </li>
 <li>
 In coordination with the Office Manager, arrange travel for corporate executives, including flights, accommodation, transportation, and itineraries.
 </li>
 <li>
 Coordinate travel schedules for hotel visits, operational meetings, and regional reviews.
 </li>
 <li>
 Track travel plans, visit outcomes, related expenses, and post-visit follow-up actions.
 </li>
 <li>
 Support the flow of information between the VP &ndash; Operations, hotels, and regional teams on operational updates, requests, and follow-up actions.
 </li>
 <li>
 Assist in drafting and issuing internal operational communications where required.
 </li>
 <li>
 Liaise with relevant stakeholders to ensure requested information and updates are submitted within agreed timelines.
 </li>
 <li>
 Assist in collecting operational data and preparing reports for the VP &ndash; Operations.
 </li>
 <li>
 Support the consolidation of updates and documents arising from meetings, audits, hotel reviews, and property visits.
 </li>
 <li>
 Maintain organized records of reports, correspondence, and operational documentation.
 </li>
 <li>
 Provide general administrative and coordination support to ensure smooth day-to-day operational administration.
 </li>
 <li>
 Support operations teams with basic administrative tasks related to systems access requests, documentation, and coordination.
 </li>
 <li>
 Assist with maintaining records related to operational processes and reporting requirements.
 </li>
 <li>
 Provide general coordination support to help ensure continuity and efficiency across day-to-day operational administration.
 </li>
 <li>
 Work closely with the Office Manager on office organization, meeting coordination, visitor arrangements, and general administrative support across the office.
 </li>
 <li>
 Manage the reception area of the Corporate Office, ensuring it is professional, presentable, and welcoming at all times.
 </li>
 <li>
 Serve as the first point of contact for visitors, guests, and external partners, greeting and assisting them in a courteous and professional manner.
 </li>
 <li>
 Handle incoming calls, direct inquiries appropriately, and ensure messages are relayed in a timely manner.
 </li>
 <li>
 Coordinate visitor arrivals and support meeting room readiness for internal and external meetings.
 </li>
 <li>
 Support the Office Manager in the smooth day-to-day administration of the Corporate Office.
 </li>
 <li>
 Assist the Office Manager with day-to-day office coordination to help ensure continuity, efficiency, and a high standard of presentation across the regional office.
 </li>
 <li>
 Monitor the office supply requirements, including stationery, pantry items, and general office consumables, ensuring timely replenishment and maintaining appropriate stock levels for the smooth day-to-day running of the regional office.
 
 
 </li>
 </ul>
 
 Candidate Requirements
 
 
 
 <ul>
 <li>
 2&ndash;4 years of experience in office administration, executive assistance, operational coordination, or administrative support
 </li>
 <li>
 Previous experience supporting a senior leader in a corporate, regional, or hotel environment
 </li>
 <li>
 Hospitality or multi-property experience is an advantage
 </li>
 <li>
 Bilingual in French and English, with strong verbal and written communication skills in both languages
 </li>
 <li>
 Strong coordination skills across calendars, meetings, travel, reports, and follow-up activities
 </li>
 <li>
 Highly organized with strong attention to detail and the ability to manage multiple priorities at once
 </li>
 <li>
 Experience maintaining trackers, action logs, records, and documentation accurately
 </li>
 <li>
 Confident preparing presentations, meeting packs, minutes, and business correspondence
 </li>
 <li>
 Professional communication skills with the ability to liaise effectively with internal and external stakeholders
 </li>
 <li>
 Good command of Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook
 </li>
 <li>
 Professional appearance and manner, with confidence in handling visitors and reception responsibilities
 </li>
 <li>
 Discreet and trustworthy when handling confidential information
 </li>
 <li>
 Able to work at pace, follow up firmly, and support the smooth day-to-day running of a regional office
 </li>
 </ul>
</div>

Ingram Micro

<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div>It's fun to work in a company where people truly BELIEVE in what they're doing!
</div></div></div></div></div></div></div></div></div></div></div></div></div></div><div><div><div><div><div><div><div>Job Description:
</div></div></div></div></div></div></div>Be part of our tomorrow.
We are the business behind the world&rsquo;s brands.
We&rsquo;re Ingram Micro&mdash;a people-first technology partner, reaching nearly 90% of the world's population. With operations in 57 countries and approximately 24,000 associates.
We&rsquo;re redefining distribution.
Ingram Micro helps businesses run better, grow faster and achieve their sustainability goals.
At Ingram Micro, we are shaping the future with cutting-edge technology!
Join us and thrive in a diverse, values-driven environment that celebrates growth, learning, and inclusivity. We inspire our associates and foster a workplace where integrity, imagination, courage, responsibility, and talent flourish.
Thanks to our passionate team, we have a culture where everyone collaborates with purpose to achieve our goals!
The Administrator plays a key role in supporting daily office operations and creating a positive first impression for the organization. This position serves as a central point of contact for visitors, callers, and internal teams while ensuring smooth front office coordination, effective communication, and compliance with security procedures.
Make a difference in the Administration team.
<div><ul><li>Front Office &amp; Administrative Operations: Oversee reception, visitor management, call handling, meeting rooms, records, and coordination with internal and external stakeholders while ensuring service quality and policy compliance.
</li><li>Business Travel Management: Manage end-to-end domestic and international travel arrangements, vendor relationships, policy compliance, cost control, and real-time support for travel issues.
</li><li>Physical Security &amp; Safety: Oversee office security, access control, CCTV, visitor management, emergency procedures, audits, and incident reporting to ensure a safe workplace.
</li><li>Employee Engagement &amp; Wellbeing: Drive engagement initiatives, wellbeing programs, events, recognition, and act as the main contact for facilities-related employee support.
</li><li>Office Expansion &amp; Space Management: Lead office expansions, relocations, space planning, vendor coordination, budgeting, and ensure smooth operational transitions.
</li><li>SAP Non‑Trade Procurement: Create and manage non-trade PRs in SAP, ensure accurate coding, policy compliance, coordination with Finance and Procurement, and audit readiness.
</li></ul></div>What would make a great fit
<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.
</li><li>Previous experience in an administrative, front office, or customer-facing role is preferred.
</li><li>Strong communication and interpersonal skills with a service-oriented mindset.
</li><li>Ability to manage multiple tasks while maintaining accuracy and attention to detail.
</li><li>Proficiency in office technology, telephone systems, and standard computer applications, with professionalism and discretion in handling confidential information.
</li></ul>Committed to your success
At Ingram Micro, we invest in your future. Through continuous learning, leadership opportunities, and a commitment to fostering innovation, we ensure every team member thrives in their career journey. Let&rsquo;s shape tomorrow.
#LI-SMR1</div>

IMMERSION DESIGNS

Looking for an Office administrator for our offices in JLT. Should be affluent with all administration related tasks and should be able to handle working independently with limited supervision. Previous experience in similar role will be preferred.Job Type: Full-timePay: From AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>UAE: 1 year (Required)</li></ul>Work Location: In person

Explore 869+ Office administration in Dubai this May. Find roles across top companies and apply now to boost your career.

869 office administration jobs In Dubai

Receptionist and Office Administration

Office Administrator

Office Admin

Office Administrator (Family Office)

Office Administrator

Office Administrator

Office Administrator