executive assistant

administrative assistant

office manager

personal assistant

accounts assistant

office administrative assistant

Muller & Phipps Middle East

<div>
 
 Job Purpose
 
 
 
 A highly organized and detail-oriented Office Administrator to manage office operations, support administrative tasks, and enhance workplace efficiency. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and a proactive approach to office management. This role requires multitasking across a range of responsibilities to ensure a well-organized and productive work environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Oversee daily office operations and administrative procedures.
 </li>
 <li>
 Maintain office supplies inventory and ensure timely procurement.
 </li>
 <li>
 Handle correspondence, emails, and phone calls professionally.
 </li>
 <li>
 Assist in scheduling meetings, managing calendars, and coordinating events.
 </li>
 <li>
 Maintain organized records and files, both digital and physical.
 </li>
 <li>
 Coordinate with vendors, service providers, and building management.
 </li>
 <li>
 Ensure compliance with office policies and workplace safety regulations.
 </li>
 <li>
 Process invoices, expense reports, and basic bookkeeping tasks.
 </li>
 <li>
 Provide general administrative support to employees and management.
 </li>
 <li>
 Manage procurement processes, including supplier selection, purchase orders, and cost negotiations.
 </li>
 <li>
 Ensure efficient purchasing of office equipment, supplies, and services within budget constraints.
 </li>
 <li>
 Should have prior experience to exposure to UAE market.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Office Management, or a related field preferred.
 </li>
 <li>
 Proven experience as an Office Administrator, Administrative Assistant, or a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other office management software.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Problem-solving and decision-making abilities.
 </li>
 <li>
 Ability to work independently and within a team.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience in office management or administrative roles in a corporate setting.
 </li>
 <li>
 Knowledge of basic accounting and financial procedures.
 </li>
 <li>
 Familiarity with CRM and ERP systems.
 </li>
 </ul>
</div>

Office Administrator

Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

XYLEM ELECTROMECHANICAL LLC

We are looking for energetic and proactive Female Admin Officer, will be responsible for providing administrative, technical, and coordination support for ongoing projects. The role requires strong organizational skills combined with fundamental engineering knowledge to ensure smooth project documentation, workflow management.<ul><li>Manage day-to-day administrative tasks including filing, correspondence, documentation control, and office coordination.</li><li>Coordinate between site teams, procurement, and management for timely execution of project activities.</li><li>Track project milestones, deadlines, material approvals, and ensure all documentation is up-to-date.</li><li>Maintain company records, approvals, permits, staff attendance, leave schedules, and other HR-related documentation.</li><li>Prepare and follow up purchase requests (PRs), quotations, LPOs, and vendor comparisons.</li><li>Maintain material logs and coordinate with suppliers for timely delivery to site.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Excellent communication and coordination abilities.</li><li>Strong organizational and multitasking skills.</li><li>Ability to work independently and support multiple departments.</li><li>Attention to detail and ability to meet deadlines.</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED3,500.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>corporate: 2 years (Required)</li></ul>

Charterhouse Middle East

<div>
 
 
 Competitive Salary
 
 
 
 
 
 
 Charterhouse is working exclusively with a well-established multinational organization that is looking to hire a highly organized and proactive Office Administrator to join their team based in Dubai. This role is open to UAE Nationals only.
 
 
 
 
 
 The Office Administrator is a full-time role based in the Dubai office and plays a vital role in supporting the EMEA team and ensuring the smooth running of daily operations. Reporting to the Office Manager, the role provides comprehensive administrative and secretarial support to multiple team members, manages office and kitchen supplies, and assists with reception duties when required. The role also involves coordinating travel arrangements including processing visas, flights, and accommodation. Responsibilities further include supporting the organization of meetings, training sessions, and conferences. This role is an integral part of the admin support team, contributing to a collaborative and efficient office environment.
 
 
 
 
 
 The ideal candidate will have strong proficiency in MS Office (Excel, Word, PowerPoint), excellent organizational and communication skills, and a proactive, detail-oriented approach. The candidate should be comfortable managing multiple priorities and working collaboratively in a fast-paced, multinational environment. Experience in travel coordination and event organization will be an advantage, with the ability to maintain accuracy and professionalism in all tasks. A positive attitude and flexibility to support colleagues when needed are essential for success in this role.
 
</div>

Office Administrator (UAE National)

Deloitte

<div>
 
 Consulting | Talent standards
 
 
 
 
 Office Administrator
 
 
 
 When you work for us, you commit to a career at one of the largest and most prestigious professional services firms in the world. Looking for a rewarding career? Take a closer look at Deloitte &amp; Touche ME.
 
 
 You'll understand that Deloitte is a Tier 1 Tax advisor in the GCC region since 2010 (according to the International Tax Review World Tax Rankings. It has received numerous awards in the last few years, which include Best Employer in the Middle East, Best Consulting Firm, and the Middle East Training &amp; Development Excellence Award by the Institute of Chartered Accountants in England and Wales (ICAEW).
 
 
 A career in consulting with Deloitte &amp; Touche Middle East will engage your skills as a strategist, giving you a key role in the planning, growth, and structure of businesses. However, we&rsquo;re not simply looking for people who know how to think, but who can display a deep understanding of business and industry and who can work collectively as a team to translate this understanding into deliverable solutions. For this reason, consulting at Deloitte requires specialist skills that embrace areas such as strategy, operations, financials, people management, and technology. If you like a challenge and the opportunity to make a positive difference in the business world, we will provide you with a professional environment geared to your growth and help you achieve excellence in this field.
 
 
 
 Our Purpose
 
 
 
 Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most&mdash;for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges, and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations, and supporting our communities.
 
 
 Our shared values guide the way we behave to make a positive, enduring impact:
 
 
 <ul>
 <li>
 Integrity
 </li>
 <li>
 Outstanding value to markets and clients
 </li>
 <li>
 Commitment to each other
 </li>
 <li>
 Strength from cultural diversity
 
 
 </li>
 </ul>
 
 Job Summary
 
 
 
 Provide administrative and logistics support to the Consulting team, including but not limited to drafting formal letters, preparation of documents, including formatting and printing, meetings, and appointments scheduling, flight scheduling, document archiving, record keeping, and filing, as well as telephone handling. We are looking for a dynamic and flexible individual to join our team as an Office Administrator.
 
 
 
 As The Office Administrator, Your Primary Responsibilities Are
 
 
 
 <ul>
 <li>
 Being the first point of contact for all (internal) enquiries related to administrative and support
 </li>
 <li>
 matters within the Consulting function
 </li>
 <li>
 Oversee the day-to-day operations in the Jordan &ndash; Amman&rsquo;s office for the Consulting function
 </li>
 <li>
 Complex travel management by arranging flights, hotels, transfers, Visas, etc.
 </li>
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 Organizing internal meetings and events
 </li>
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 Oversee internal operations and communication
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 Meeting and greeting new joiners and supporting HR with onboarding
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 Managing Insurances and office licensing
 </li>
 <li>
 Handle data entry work and filing paperwork
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 Maintaining weekly Excel logs (vendors, subcontractors, receipt vouchers, payment vouchers.)
 </li>
 <li>
 Preparing financial documents such as invoices, accounts payable, and receivable
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 <li>
 and procedures
 </li>
 <li>
 depreciation, prepaids)
 </li>
 <li>
 Completing bank reconciliations
 </li>
 <li>
 Verifying bank deposits
 </li>
 <li>
 Preparing/ processing business payments
 </li>
 <li>
 Ensure accurate and timely closing
 
 
 </li>
 </ul>
 
 Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration or other relevant degree
 </li>
 <li>
 Excellent English communication skills: verbal and written
 </li>
 <li>
 Excellent Arabic communication skills: verbal and written
 </li>
 <li>
 2+ years of Administration experience or working within an office management environment
 </li>
 <li>
 strong communication and interpersonal skills
 </li>
 <li>
 A self-starter who can work independently and can take charge of the role with minimal supervision
 </li>
 <li>
 Excellent client service/stakeholder relationship skills
 </li>
 <li>
 A good team player with excellent interpersonal skills
 </li>
 <li>
 Analytical and problem-solving skills
 </li>
 <li>
 Ease with Technology (MS Word, MS PowerPoint, MS Excel, MS Exchange
 </li>
 </ul>
</div>

Office Administrator | UAE, Jordan - Arabic Speaker

Zahr Freighters

<div>Zahr Freighters is looking for a reliable and organized Administrative Assistant to join our team in Dubai. This role is perfect for someone who enjoys supporting daily office operations, maintaining records, and ensuring smooth communication across departments.

Key Responsibilities:
<ul>
<li>Manage daily administrative tasks, including filing, documentation, and data entry.</li>
<li>Handle incoming calls, emails, and correspondence professionally.</li>
<li>Assist in preparing reports, schedules, and office records.</li>
<li>Coordinate meetings, appointments, and office calendars.</li>
<li>Maintain office supplies and ensure the workspace is well-organized.</li>
<li>Support HR and logistics teams with documentation and departmental tasks.</li>
<li>Process and distribute incoming and outgoing mail.</li>
<li>Assist with vendor coordination and basic procurement activities.</li>
<li>Keep confidential information secure and follow office protocols.</li>
<li>Provide general support to management and staff when required.</li>
</ul>
Qualifications:
<ul>
<li>Diploma or bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>Proven experience as an Administrative Assistant or similar role.</li>
<li>Strong communication and organizational skills.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li>
<li>Ability to multitask, prioritize, and work independently.</li>
<li>Attention to detail and a professional attitude.</li>
</ul>
Joining Zahr Freighters in Dubai as an Administrative Assistant offers a chance to grow within a supportive and dynamic environment. If you are dedicated, efficient, and motivated to contribute to smooth office operations, this role provides an excellent platform to advance your career.</div>

Administrative Assistant

Clover Project Management LLC

Personal Assistant Full Time Onsite - Office Based ESSENTIAL - Gujarati and English SpeakingWe are seeking a highly organised and proactive Personal Assistant who is fluent in English and Gujarati to provide comprehensive administrative and personal support to senior management. The ideal candidate will be detail-oriented, reliable, and able to manage a wide range of tasks with discretion and efficiency.Key Responsibilities<ul><li>Provide day-to-day administrative support to senior management.</li><li>Manage calendars, schedule appointments, and coordinate meetings.</li><li>Handle phone calls, emails, and correspondence in both English and Gujarati.</li><li>Prepare reports, presentations, and documentation as required.</li><li>Assist with travel arrangements, itineraries, and logistics.</li><li>Maintain filing systems and ensure efficient organisation of records.</li><li>Support personal tasks, errands, and ad-hoc requests.</li><li>Liaise with internal teams, clients, and external stakeholders on behalf of management.</li><li>Ensure confidentiality and professionalism at all times.</li></ul>Requirements<ul><li>Fluency in English and Gujarati (spoken and written).</li><li>Proven experience as a Personal Assistant or similar administrative role.</li><li>Strong organisational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to work independently and manage tight deadlines.</li><li>High level of discretion, professionalism, and reliability</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you speak Gujarati?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Personal Assistant -Gujarati and English speaking

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Office Administrator

Office Administrator

Office Administrator

Office Administrator (UAE National)

Office Administrator | UAE, Jordan - Arabic Speaker

Administrative Assistant

Personal Assistant -Gujarati and English speaking