executive assistant

office administrator

administrative assistant

admin assistant

legal assistant

office administrative assistant

Oceanair Travels

Job Summary: The Administrative Assistant will play a crucial role in ensuring the smooth operation of the executive office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the executive leadership team.Key Responsibilities:<ul><li>Organize and maintain complex calendars, schedule meetings, appointments, and travel arrangements.</li><li>Manage and prioritize incoming emails, phone calls, and other correspondence. Draft and proofread emails, reports, and presentations.</li><li>Prepare agendas, take meeting minutes, and follow up on action items. Arrange meeting logistics and ensure materials are prepared in advance.</li><li>Maintain and organize digital and physical files, ensuring confidentiality and easy retrieval of documents.</li><li>Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.</li><li>Prepare and submit expense reports, ensuring accuracy and compliance with company policies.</li><li>Oversee office supplies and equipment, and coordinate maintenance and repairs as needed.</li><li>Assist with various projects and initiatives as assigned by the executive leadership team.</li><li>Act as a point of contact between the executive leadership and internal/external stakeholders, ensuring smooth communication and follow-up.</li></ul>Qualifications:<ul><li>Proven experience as an Administrative Assistant or similar role, preferably supporting senior executives.</li><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.</li><li>Ability to handle sensitive information with discretion and maintain confidentiality.</li><li>Strong problem-solving skills and the ability to work independently.</li><li>High level of attention to detail and accuracy.</li><li>Professional demeanor and strong interpersonal skills.</li><li>A high school diploma or equivalent is required. A Bachelor's degree in Business Administration or a related field is preferred.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>If we offered you position, can you start immediately?</li><li>What is your expected salary?</li><li>Do you have previous experience in same role or similar?</li><li>Do you have family book?</li><li>Do you feel comfortable working in Dubai? That role requires Office Attendance</li></ul>

Administrative Assistant - UAE National Only

1004 Mart

Job Title: Thai Sales &amp; Admin Assistant &ndash; Asian Food TradingJob Purpose:The Thai Sales &amp; Admin Assistant will provide essential support to the sales and operations team in the Asian food trading business. The role involves handling administrative tasks, coordinating with Thai clients and suppliers, assisting in sales activities, and ensuring smooth communication across departments. While prior knowledge of Food &amp; Beverage (F&amp;B) or trading is an advantage, it is not a strict requirement.Key Responsibilities:Sales Support<ul><li>Assist the sales team with quotations, contracts, order processing, and client communication.</li><li>Maintain and update customer records, price lists, and sales reports.</li><li>Coordinate with clients and suppliers in Thailand and other markets to ensure accurate and timely orders and deliveries.</li><li>Support in preparing sales materials, presentations, and marketing content.</li><li>Monitor sales performance and provide regular updates to management.</li></ul>Administrative Support<ul><li>Handle day-to-day office administration, filing, and documentation.</li><li>Coordinate with finance regarding invoices, payments, and expense tracking.</li><li>Manage schedules, appointments, and meetings for the sales and management team.</li><li>Assist in coordinating import/export documentation and logistics with the operations team.</li><li>Support in organizing product tastings, events, and trade promotions.</li></ul>Qualifications &amp; Requirements:<ul><li>Thai National (mandatory).</li><li>Bachelor&rsquo;s degree in Business Administration, Sales, Marketing, or related field.</li><li>At least 1 year of experience in sales support, administration, trading, or related field.</li><li>Background or knowledge in Food &amp; Beverage or trading is preferred but not mandatory.</li><li>Fluent in Thai (written and spoken) and proficient in English; knowledge of other Asian languages is a plus.</li><li>Strong organizational skills, attention to detail, and ability to multitask.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook); ERP/CRM knowledge is an advantage.</li><li>Good communication and interpersonal skills with a customer-service mindset.</li></ul>Key Competencies:<ul><li>Administrative efficiency and accuracy</li><li>Sales coordination and support</li><li>Strong organizational and multitasking abilities</li><li>Cultural awareness and adaptability</li><li>Professionalism, integrity, and teamwork</li></ul>Job Type: Full-timePay: From AED3,500.00 per month

Thai Sales and Admin Assistant

BAUXITE ALUMINIUM AND GLASS LLC

We are looking for a dynamic individual to join our team in a dual role of Admin &amp; Accounts Assistant.Position: Admin &amp; Accounts Assistant Location: Al quasais Instrial area 5 ,Dubai UAE Employment Type: Full-time Salary: AED 2,500/month Accommodation: Shared accommodation Provided.Requirements:&middot; Recent graduate with above 80% markssheet for proof .&middot; Must attach Accounting qualified certificates with the application&middot; Basic knowledge of accounting and administrative tasks&middot; Good communication and organizational skills&middot; Fresher&rsquo;s / experienced is preferred.&middot; Immediate joining.&middot; Email : hr.bxtalum@gmail.comJob Type: Full-timePay: Up to AED2,500.00 per month

Admin & Accounts Assistant

Codes Construction LLC

The Office Administrator keeps our workplace running smoothly by coordinating daily administrative activities, managing office resources, and providing front-line support to employees, managers, and visitors. This role is ideal for a highly organized, tech-savvy professional who enjoys multitasking in a fast-paced environment.<ul><li>South Indians Preferred</li><li>Male Candidates Preferred</li><li>Share your resume to +91 9656104585 (Whatsapp)</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Office Administrator

Imperium Commodity Search

<div>
 
 
 Title: Office Administrator (Commodity Trading) - Russian Speaking
 
 
 
 
 Salary: To 10K AED Per Month
 
 
 
 
 Location: Dubai
 
 
 
 
 
 
 
 Imperium Commodity Search
 
 is confidentially retained by this progressively expanding Agricultural Trading business to strengthen the office team in support as they grow. They are seeking a detail-oriented and organized Russian speaking Office Administrator who will also manage data entry and documentation tasks.
 
 
 
 
 
 The ideal candidate will handle administrative tasks, documentation processes, data entry, and record-keeping to ensure smooth operations and regulatory compliance in support of the vital operational functions in a dynamic trading environment.
 
 
 
 
 
 
 You will be carrying out the following:
 
 
 
 
 
 
 
 Office Administration:
 
 
 <ul>
 <li>
 Oversee general office operations and ensure the office environment is well-organized.
 </li>
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 Manage office supplies inventory, place orders as needed, and coordinate maintenance requests.
 </li>
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 Schedule meetings, manage calendars, and support internal communication among departments.
 </li>
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 Arrange business trips for senior staff, provide support during travel, and coordinate meetings.
 </li>
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 Assist senior management with administrative tasks.
 </li>
 </ul>
 
 
 Data Entry &amp; MIS Management:
 
 
 <ul>
 <li>
 Enter and update data accurately in the Management Information System (MIS) and other company databases.
 </li>
 <li>
 Maintain and update records for transactions, customer data, and documentation statuses.
 </li>
 <li>
 Generate reports as required for various teams, ensuring data accuracy and completeness.
 </li>
 <li>
 Cross functional collaboration with finance and execution teams, ensure MIS systems are up to date.
 </li>
 </ul>
 
 
 Documentation &amp; Record Keeping:
 
 
 <ul>
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 Handle document collection, preparation, and filing, ensuring timely delivery to banks and partner companies.
 </li>
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 Organize and maintain hard and digital copies of contracts, invoices, bank documents, and other essential records.
 </li>
 <li>
 Track the status of documents, ensure proper archiving, and adhere to document retention policies.
 </li>
 </ul>
 
 
 Communication &amp; Coordination:
 
 
 <ul>
 <li>
 Coordinate with banks, customers, and vendors regarding document processing and delivery schedules.
 </li>
 <li>
 Communicate with internal teams to align on documentation requirements and deadlines.
 </li>
 </ul>
 
 
 Other Duties:
 
 
 <ul>
 <li>
 Assist with basic tasks, such as invoice management and expense tracking.
 </li>
 <li>
 Support ad-hoc projects and tasks assigned by management to enhance office operations.
 </li>
 </ul>
 
 
 
 
 
 We would love to speak to you if you have:
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree.
 </li>
 <li>
 Proven experience in an administrative role, preferably with data entry and documentation experience.
 </li>
 <li>
 Strong attention to detail, organizational, and multitasking skills.
 </li>
 <li>
 Familiarity with Microsoft Office Suite and data management software.
 </li>
 <li>
 Experience of Commodity Trading Operations
 </li>
 <li>
 Good communication skills and the ability to work independently.
 </li>
 <li>
 Fluency in English and Russian
 </li>
 <li>
 Exceptionally professional and polished appearance.
 </li>
 <li>
 Valid driver&rsquo;s license &ndash; preferred but not required.
 </li>
 </ul>
 
 
 
 
 
 Due to the expected volume of applications we will only be replying to those that meet the criteria above. If you have not had a reply within 5 days of your application we thank you for your interest, however, please consider yourself unsuccessful at this time.
 
 
 
 
</div>

M V TECHNOLOGIES

Roles &amp; ResponsibilitiesThe Office Administrator / Executive will be responsible for managing the day-to-day administrative operations of our Dubai office. This role ensures smooth workflow, effective coordination across departments, and supports senior management with essential tasks.Manage general office operations including supplies and facility coordination.Handle front-desk activities such as answering calls, managing correspondence, and greeting visitors.Coordinate with suppliers, vendors.Schedule meetings, manage calendars.Assist in preparing reports, presentations, and basic data entry.Ensure compliance with company policies and procedures.Oversee the end-to-end planning and execution of assigned workshops, ensuring alignment with the strategic goals and budgets set by managementJob Type: Full-timePay: AED1,000.00 - AED2,000.00 per month

Darkblue Technology

We are seeking a detail-oriented and proactive Admin &amp; Finance Coordinator to support our administrative operations and finance activities. The role involves handling day-to-day office administration, basic financial tasks, and providing support to the management team.Key Responsibilities:<ul><li>Assist in preparing, processing, and recording financial transactions, invoices, and expense reports.</li><li>Handle petty cash, staff reimbursements, and maintain accurate financial records.</li><li>Support payroll preparation by collecting and verifying attendance and leave records.</li><li>Maintain filing systems, records, and documentation in both physical and digital formats.</li><li>Manage office supplies, vendor coordination, and basic tasks.</li><li>Assist in preparing financial summaries and reports for management.</li><li>Support HR and admin functions such as employee documentation and correspondence.</li><li>Provide general administrative support to ensure smooth office operations.</li></ul>Requirements:<ul><li>Minimum 1 year of UAE experience in administration and/or finance.</li><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field.</li><li>Basic knowledge of accounting principles and MS Office (Excel, Word, Outlook).</li><li>Good communication and organizational skills.</li><li>Ability to multitask, meet deadlines, and work independently.</li></ul>Visa: Own Freelance VisaJoining: ImmediatelyHow to Apply:Interested candidates are encouraged to send their updated resume to hr@jstmea.com.Please use email subject by using below format otherwise your application will not be considered Subject format: JST-2509_[Name] [Position]We are eagerly waiting to onboard youThis job is for Female &amp; Tagalog Speaker Only.Note: Please apply if you have relevant experience &amp; knowledge.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Admin & Finance Officer - Female - Tagalog Speaker Only

Explore 2021+ Office administrative assistant in Dubai this September. Find roles across top companies and apply now to boost your career.

2021 office administrative assistant jobs IN Dubai

Administrative Assistant - UAE National Only

Thai Sales and Admin Assistant

Admin & Accounts Assistant

Office Administrator

Office Administrator

Office Administrator

Admin & Finance Officer - Female - Tagalog Speaker Only