executive assistant

administrative assistant

office manager

admin assistant

office administrator

office administrative assistant

ManpowerGroup Middle East

<div>
 
 Our client is looking for an Admin &amp; Office Assistant to be based in Dubai, UAE.
 
 
 
 
 
 
 
 
 Job Summary:
 
 
 The Administrative Assistant plays a vital role in the smooth operation of the office by supporting various administrative tasks and ensuring efficient communication across departments. This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. This role is at the center of our organization and is essential to the company functioning.
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 Admin Related:
 
 
 &bull; Answering and directing phone calls, emails, and other correspondence to the
 
 
 appropriate team members.
 
 
 &bull; Organizing and scheduling meetings, appointments, and travel arrangements.
 
 
 &bull; Preparing reports, memos, invoices, letters, and other documents.
 
 
 &bull; Maintaining filing systems, both digital and physical, for easy retrieval and archiving.
 
 
 &bull; Assisting with office management tasks, including ordering supplies and managing office equipment.
 
 
 &bull; Managing calendars and meeting schedules for the CEO. Support CEO with any of their admin requests or personal requests.
 
 
 &bull; Coordinating internal communication and ensuring all necessary information is
 
 
 distributed promptly.
 
 
 &bull; Working closely with IT for access set up for employees.
 
 
 &bull; Working closely with HR to update employee&rsquo;s documents, and help working on their immigration.
 
 
 &bull; Help set up employee&rsquo;s insurance
 
 
 &bull; Handling Petty Cash for the company
 
 
 &bull; Helping with Admin related tasks ( updating company documents for banks,
 
 
 Company Insurance policies, etc,&hellip;)
 
 
 &bull; Handle all KYC related documents/ Certification and liase with legal counsel on the same.
 
 
 &bull; Renewal of Company&rsquo;s license.
 
 
 &bull; Mainting legal&rsquo;s filing system.
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 &bull; High school diploma or equivalent; additional qualifications as an Administrative
 
 
 Assistant.
 
 
 &bull; Proven experience as an administrative assistant or in a related field.2- 3 years of
 
 
 relevant experience is an asset.
 
 
 &bull; Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office
 
 
 software.
 
 
 &bull; Strong written and verbal communication skills.
 
 
 &bull; Ability to multitask, prioritize, and manage time efficiently.
 
 
 &bull; Attention to detail and problem-solving skills.
 
 
 &bull; Excellent organizational and planning skills.
 
 
 &bull; Ability to work both independently and in a team.
 
</div>

Admin & Office Assistant

Wood World Decor LLC

We are seeking a highly organized and detail-oriented Office Assistant to provide administrative support to our team. The successful candidate will be responsible for performing a variety of administrative tasks, including reception, communication, and data entry.Key Responsibilities:1. Reception and Communication:- Answer and direct phone calls, emails, and messages- Greet visitors and clients, and provide assistance as needed- Respond to routine inquiries and provide information to staff and clients2. Administrative Support:- Provide administrative support to staff, including preparing documents, reports, and presentations- Assist with data entry, filing, and record-keeping- Maintain accurate and up-to-date records and databases3. Scheduling and Coordination:- Schedule appointments, meetings, and events- Coordinate travel arrangements, including booking flights and hotels- Prepare agendas, minutes, and other meeting materials4. Data Entry and Bookkeeping:- Enter data into various software systems and spreadsheets- Assist with bookkeeping, including invoicing, expenses, and accounts payableRequirements:- High school diploma or equivalent required- 1-2 years of experience in an administrative role- Proficient in Microsoft Office, including Word, Excel, and Outlook- Able to speak English fluently- Excellent communication, organizational, and time management skills- Ability to work in a fast-paced environment and prioritize tasks effectivelyJob Type: Full-timePay: AED1,500.00 - AED2,200.00 per month

Office Administrator

Parsons Corporation

In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what s possible. Job Description: Administrative Assistant (UAE National) Dubai, UAE Parsons is looking for an amazingly talented Administrative Assistant (UAE National) to join our team! In this role you will get to perform a variety of administrative functions for a project or department. What You'll Be Doing: <ul> <li> Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project. </li> <li> Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. </li> <li> Scans documents for electronic storage. </li> <li> Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents. </li> <li> May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc. </li> <li> Assists junior document control staff to ensure effective implementation of project-specific procedures. </li> <li> Performs other duties commensurate with functional level and responsibilities. </li> <li> Contributes as a team player who is deadline driven and works well with others. </li> <li> Performs other responsibilities associated with this position as may be appropriate. </li> </ul> What Required Skills You'll Bring: <ul> <li> Diploma/ degree or High school diploma </li> <li> Fresh graduates are also welcome to apply. </li> <li> Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel. </li> <li> Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management. </li> <li> Only UAE nationals will be considered for this role </li> </ul> Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information. We truly invest and care about our employee s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest APPLY TODAY! Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .

Administrative Assistant (UAE National)

Magnum Security Services

Job Summary: We are looking for a bilingual (Arabic &amp; English, Russian knowledge is a PLUS) Office &amp; Admin Secretary to support our daily office operations and administrative tasks. The ideal candidate is organized, detail-oriented, and has excellent communication skills in both languages.Key Responsibilities:&middot; Answer phone calls, emails, and correspondences in Arabic and English.&middot; Schedule meetings, appointments, and manage calendars.&middot; Prepare, edit, and translate documents, reports, and presentations.&middot; Maintain office filing systems and records.&middot; Administrative tasks as needed.&middot; Welcome visitors and coordinate office activities.&middot; Handle travel arrangements and logistics if required.Requirements:&middot; Fluency in Arabic and English (both written and spoken) Russian language knowledge is a plus.&middot; Proven experience in administrative or secretarial roles.&middot; Strong organizational and multitasking skills.&middot; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).&middot; Professional attitude and excellent communication skills.Preferred Qualifications:&middot; Experience in a corporate office environment.&middot; Ability to work independently and handle confidential information.Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per month

Female Office & Administrative Secretary (Arabic & English Speaking, Russian is a Plus)

Jobs via eFinancialCareers

<div>
 <ul>
 <li>
 Exciting Opportunity
 </li>
 <li>
 Opportunity to advance your career
 
 
 
 </li>
 </ul>
 
 About Our Client
 
 
 
 This opportunity is with a reputable financial services organisation located in the DIFC. It operates as a small-sized firm, offering a structured environment with a focus on delivering professional and efficient services.
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Coordinate and manage daily office operations, ensuring all administrative tasks are completed efficiently.
 </li>
 <li>
 Maintain accurate records and documentation for internal and external purposes.
 </li>
 <li>
 Provide support to senior management, including scheduling meetings and handling correspondence.
 </li>
 <li>
 Organise travel arrangements and prepare expense reports as needed.
 </li>
 <li>
 Ensure the office environment is well-maintained and stocked with necessary supplies.
 </li>
 <li>
 Act as a point of contact for vendors and service providers, ensuring smooth communication.
 </li>
 <li>
 Assist with the preparation of presentations, reports, and other business materials.
 </li>
 <li>
 Handle confidential information with professionalism and discretion.
 
 
 
 </li>
 </ul>
 
 The Successful Applicant
 
 
 
 <ul>
 <li>
 A background in the financial services industry or a similar professional environment.
 </li>
 <li>
 Strong organisational and multitasking abilities.
 </li>
 <li>
 Proficiency in office software and technology tools.
 </li>
 <li>
 Excellent written and verbal communication skills in English.
 </li>
 <li>
 A professional and proactive approach to problem-solving.
 </li>
 <li>
 Experience in managing administrative tasks and supporting senior management.
 
 
 
 </li>
 </ul>
 
 What's On Offer
 
 
 
 <ul>
 <li>
 Comprehensive benefits including medical coverage and annual flights.
 </li>
 <li>
 Performance-based bonuses.
 </li>
 <li>
 An opportunity to work in the prestigious DIFC location.
 </li>
 <li>
 A structured and professional working environment within the financial services industry.
 
 
 
 </li>
 </ul>
 If you are ready to take on a rewarding administrative role, we encourage you to apply and become part of this dynamic team.
 
 
 Contact
 
 
 Diksha Sood
 
 
 Quote job ref
 
 
 JN-102025-6861772
 
 
</div>

Office Administrator - Michael Page

Perfect Docs Home Healthcare Services

Job Summary:We are looking for a reliable and organized Office Administrator to handle day-to-day administrative tasks, support office operations, and assist management in maintaining a smooth workflow.Key Responsibilities:<ul><li>Manage phone calls, emails, and office correspondence.</li><li>Maintain records, files, and databases accurately.</li><li>Schedule meetings and coordinate office activities.</li><li>Support HR and accounts with basic documentation.</li><li>Manage office supplies and vendor coordination.</li><li>Prepare simple reports and assist in daily operations.</li></ul>Requirements:<ul><li>Proven experience in office administration or similar role.</li><li>Good computer skills &ndash; proficient in MS Office (Word, Excel, Outlook).</li><li>Excellent communication and organizational skills.</li><li>Professional, detail-oriented, and able to multitask.</li><li>Must be on own visa </li></ul>Job Type: Full-time

HireWand Technologies

<div>Job Title: Office Administrator
Experience : 1-3 Years
Location: Dubai
Job Type: Full Time 
 
 
Job Brief 
 
We are looking for a friendly and organized Office Administrator to join our team in Dubai. In this role, youll help keep our office running smoothly every day. Youll support the Director and team with daily operations, manage office supplies, handle payments, and assist with reports and presentations. 
 
This position is perfect for someone who enjoys taking ownership, staying organized, and helping others succeed. 
 
 
Responsibilities
<ul><li>Provide administrative and coordination support to the Director, including scheduling, correspondence, and follow-ups.</li>
<li>Prepare PowerPoint presentations, reports, and documents in a professional format.</li>
<li>Coordinate with vendors, handle procurement, and process office-related payments on time.</li>
<li>Support with basic accounting, recordkeeping, and petty cash management in coordination with the Finance team.</li>
<li>Arrange travel, logistics, and meeting schedules for the Director and team members.</li>
<li>Assist in HR and Admin functions such as attendance tracking, employee documentation, and engagement activities.</li>
<li>Maintain smooth communication with both internal teams and external stakeholders while ensuring confidentiality.</li>
<li>Track bills, reimbursements, and other administrative documents for timely submission.</li> 
</ul> 
Qualifications
<ul><li>Bachelors degree in Business Administration, Commerce, or a related field.</li>
<li>13 years of experience in office administration, executive assistance, or coordination.</li>
<li>Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Familiarity with AI productivity tools and Canva is a plus.</li>
<li>Excellent communication skills in English (Arabic preferred).</li>
<li>Basic knowledge of accounting and invoice handling.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Must hold a Dependant Visa and be based in the UAE.</li>
<li>Able to work independently and maintain professionalism at all times.</li> 
</ul> 
Why Join Us?
<ul><li>Make a Real Impact: Be part of a global team working toward a cleaner, more sustainable future.</li>
<li>Innovative Work: Collaborate with experts using advanced technologies in water and environmental solutions.</li>
<li>Career Growth: Access training, international exposure, and opportunities for career mobility.</li>
<li>Meaningful Purpose: Contribute to projects that support sustainability and positive environmental change.</li>
<li>Supportive Environment: Work with a friendly team that values your ideas and contributions.</li> 
</ul> 
 
Application Instructions 
 
If you possess the qualifications and are driven to excel in your field, we warmly invite you to apply by sharing your updated resume at resumes@empglobal.ae or by applying directly through this platform. 
 
Note: While we appreciate every application, only shortlisted candidates will be contacted. Your understanding is appreciated in this regard!</div>

Explore 2651+ Office administrative assistant in Dubai this November. Find roles across top companies and apply now to boost your career.

2651 office administrative assistant jobs IN Dubai

Admin & Office Assistant

Office Administrator

Administrative Assistant (UAE National)

Female Office & Administrative Secretary (Arabic & English Speaking, Russian is a Plus)

Office Administrator - Michael Page

Office Administrator

Office Administrator