administrative assistant

legal assistant

hr assistant

office administrator

executive assistant

office administrative assistant

Spoton Training Institute - Institute of Global Technology and Innovation

Office Administrator / Assistant (Arabic Speaking)Location: Burjuman &ndash; Dubai, UAECompany: Spoton Training InstituteJob DescriptionWe are looking for a responsible and organized Office Administrator / Assistant (Arabic Speaking) to support daily operations at our training institute. The candidate will handle administrative tasks, student inquiries, and coordination between trainers, students, and management.The ideal candidate should be fluent in Arabic and English, friendly, professional, and able to work in a fast-paced environment.Responsibilities<ul><li>Handle inquiries in Arabic and English (phone, WhatsApp, email, in person).</li></ul><ul><li>Assist with course scheduling and coordination with trainers.</li></ul><ul><li>Support marketing activities (WhatsApp, emails, basic follow-ups).</li></ul><ul><li>Provide overall administrative support to management.</li></ul>Requirements<ul><li>Fluent in Arabic and English (mandatory)</li></ul><ul><li>Previous experience in office administration or customer service (preferred)</li></ul><ul><li>Good communication and interpersonal skills</li></ul><ul><li>Organized, responsible, and proactive</li></ul><ul><li>Friendly and customer-service oriented</li></ul>HIRING URGENTLY!!! Apply via WhatsApp or post your CV on Indeed: +971 58 525 6717Job Types: Part-time, Contract

Office Administrative Assistant

Amicorp Group

<div>
 
 
 SUMMARY
 
 
 
 The Administrative Assistant provides comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the office. The role has a strong finance and operations support component, including expense management, vendor coordination, and payroll administration, alongside standard office administration responsibilities. The position requires a highly organized, detail-oriented individual capable of handling confidential information, coordinating with internal teams and external vendors, and supporting finance processes accurately and on time. This role requires handling of phone calls, responding incoming and outgoing correspondences, organizing internal and external events, supporting with all administrative matters and keeping the office organized as well as support all efforts and process on Sales and Clients matters.
 
 
 
 
 
 
 PRIMARY DUTIES AND RESPONSIBILITIES
 
 
 
 - Expense Management &amp; Cost Administration.
 
 
 - Collect, review, and process employee expense claims in accordance with company policies.
 
 
 - Verify supporting documentation (receipts, approvals) and ensure accuracy and completeness.
 
 
 - Maintain expense records and assist with monthly expense reporting.
 
 
 - Coordinate with Finance for timely reimbursement and accounting entries.
 
 
 - Track invoice submissions, approvals, and payment status. Follow up with internal stakeholders and vendors on outstanding invoices.
 
 
 - Maintain accurate invoicing and payment records, and ensure all bank transactions are done on time
 
 
 - Manage the petty cash, capture expenditure data and send the excel file to the Internal Accounting Department.
 
 
 - Maintain quarterly overviews of petty cash expenditures. Vendor Management &amp; Office Procurement
 
 
 - Act as the primary point of contact for office vendors and service providers, including office supplies, IT and telecom providers, Facilities and maintenance, Cleaning, security, and pantry services
 
 
 - Obtain quotations, raise purchase requests, and track vendor contracts and renewals.
 
 
 - Ensure vendors are properly onboarded, including documentation and invoicing details.
 
 
 - Monitor service levels and escalate issues when required.
 
 
 - Ensure inventory maintenance. General Office Administration
 
 
 - Manage office supplies, stationery, and inventory. Maintain the directory of internal and cellular extensions updated.
 
 
 - Coordinate office logistics, access cards, seating arrangements, and basic facilities support.
 
 
 - Travel co-ordination, meetings, and visitor coordination, arrange visa applications (in-coming and out-going) and assist Travel Desk for business trips and in-coming visitors from other offices.
 
 
 - Co-ordinate in organizing external meetings and assist in the smooth operation of office meetings.
 
 
 - Receive and welcome clients, offers refreshments, and refer them to the appropriate parties
 
 
 - Monitor conference and meeting room usage, services those rooms
 
 
 - Plan, organize, and schedule meetings for the Management and staff with external prospects and clients. Prepare minutes if requested.
 
 
 - Ensure that the office is kept tidy and well organized at all times and health and safety standard are met.
 
 
 - Forward all incoming/outgoing mail; and prepare outgoing correspondence forms.
 
 
 - Handle incoming calls, emails, and correspondence professionally. Office Coordination &amp; Internal Support
 
 
 - Provide administrative support to management and teams as required.
 
 
 - Coordinate with Finance, HR, and Operations on administrative processes.
 
 
 - Support audits or internal reviews by providing documentation and records.
 
 
 - Assist with ad-hoc projects and operational tasks as assigned.
 
 
 - Organize, coordinate and assist in the smooth operation of seminars.
 
 
 - Ensure that there is administrative support available to all the employees at any point of time.
 
 
 - Help with special projects (e.g. data entry, mailings, decorating offices for holidays, etc.).
 
 
 - Prepare for events both inside the company and external events
 
 
 - Research relevant events and register participants, assist with researching prospects and create databases
 
 
 - Support in the general organization. Document Management &amp; Record Keeping
 
 
 - Maintain organized electronic and physical filing systems.
 
 
 - Support document preparation, scanning, and archiving.
 
 
 - Ensure compliance with internal policies for document retention and confidentiality.
 
 
 - Accept, identify, copy, date/label, file and distribute all incoming correspondence, including from couriers.
 
 
 - Management &amp; update of internal databases and provide administrative support
 
 
 - Send, copy, date and file faxes as requested by employees.
 
 
 - Ensure that files are maintained and readily accessible. Labels, scans and files all correspondences and documents up to date e.g. cards, bank statements, invoices, receipts, and other records of client companies that are not being handled by the Account Manager and/or other assistants. Confidential Payroll &amp; Administration Support
 
 
 - Prepare necessary data for monthly payroll processing, if instructed by Management
 
 
 - Monthly payroll processing by coordinating with HR and Finance. Collect and verify payroll inputs, including Attendance and leave data, Overtime and allowances, Salary changes and deductions
 
 
 - Coordinate for payroll and ensure timely salary payments, and applications for work and resident permit with the authorities.
 
 
 - Maintain accurate salary and benefits details in the HR system. Maintain employee payroll records and confidentiality,
 
 
 - Maintain the office calendar and registers all employee absence and escalate any violation in HR policies to Group Human Resources (GHR) where necessary
 
 
 - Assist Group Human Resources on any other local administrative matters related to hiring, absence, audit or exits.
 
 
 - Provide administrative assistance to the Group CEO under the supervision of Group Head - Human Resources; maintain strict confidentiality in all matters.
 
 
 
 
 
 
 TIME RECORDING AND DELIVERY
 
 
 
 - Accurately record time and value of service when working on projects and business line linked activities or required to do so.
 
 
 - Monitor own productivity and review productivity and performance against deliverables.
 
 
 - Follow a disciplined approach to submitting timesheets and tracking deliverables.
 
 
 - Ensure all daily and weekly deliverables are met, all deadlines are always adhered to and quality is ensured with no errors that impact the business and the Company
 
 
 
 
 
 
 OTHER DUTIES
 
 
 
 - Undertake the role of director, trustee, nominee, manager, partner, secretary, authorized signatory or any related position in internal entities or client entities of Amicorp Group, where necessary and required by the Management.
 
 
 - Undertake such other duties, as may from time to time, be required by the Management or/ and Group Human Resources.
 
 
 
 
 
 
 CANDIDATE PROFILE
 
 
 
 - Graduate or equivalent, relevant experience of at least 10 years, with prior Payroll and Accounting experience.
 
 
 - High energy, takes initiative, self-motivated with a high degree of accountability.
 
 
 - Strong commercial mindset, positive and proactive, dedicated, focused and result driven.
 
 
 - Thorough knowledge of the established filing system with strong organizational skills.
 
 
 - Excellent organizational, interpersonal and communication skills. Excellent client/ people facing skills.
 
 
 - Well-developed spoken and written communication skills and the ability to tailor style to relevant audiences and successfully liaise with people at different levels. Excellent English language fluency: additional languages preferred.
 
 
 - Strong analytical and problem-solving skills, solution driven, highly organized and detail-orientated with good decision making and time management skills. Independent, hands-on and takes accountability to deliver solutions and results.
 
 
 - Ability to adapt and work in a smaller, dynamic local team environment; along with being part of a bigger matrix organization. Proven team player skills, with ambition to excel in the role.
 
</div>

dcc trading

Job Title: Admin Assistant / HR Assistant Location: UAE Employment Type: Full-time Nationality: UAE Nationals onlyJob Description: We are seeking a motivated and detail-oriented Admin Assistant / HR Assistant to support daily administrative and human resources operations. This role is ideal for UAE Nationals looking to grow their career in administration and HR.Key Responsibilities:<ul><li>Provide administrative support including filing, data entry, and document control</li><li>Assist with HR activities such as employee records, onboarding, and coordination of interviews</li><li>Prepare letters, reports, and internal communications</li><li>Maintain confidential employee information and HR databases</li><li>Coordinate with different departments for day-to-day operations</li><li>Handle office correspondence and scheduling</li></ul>Requirements:<ul><li>UAE National (with valid family book)</li><li>Basic knowledge of HR and administrative procedures</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Organized, professional, and willing to learn</li></ul>Job Types: Full-time, Permanent, Contract, Fresher

Admin Assistant/ hr assistant (UAE LOCALS ONLY)

Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

Office Administrator

Yaghmour Building Contracting

About the Role: We are hiring an Administrative Assistant (Female)Key Responsibilities:<ul><li>Manage office communications including calls, emails, and inquiries</li><li>Organize schedules, appointments, and meeting arrangements</li><li>Prepare, maintain, and update documents, records, and reports</li><li>Maintain structured filing systems (digital and physical)</li><li>Assist with accounting tasks: data entry, invoice processing, expense tracking</li><li>HR and employee documentation</li><li>Manage and update the company&rsquo;s social media pages and content</li><li>Coordinate internal and external communications and follow-ups</li><li>Perform general office duties to support day-to-day operations</li></ul>Requirements:<ul><li>Previous experience in administrative or office support role</li><li>Basic accounting knowledge is required</li><li>Experience in managing social media platforms (posting, engagement, basic content creation)</li><li>Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint)</li><li>Strong communication and interpersonal skills</li><li>Excellent attention to detail and time-management skills</li><li>Presentable, professional, and able to work independently</li></ul>Preferred Qualifications:<ul><li>Experience in contracting, real estate, interior design, or similar industries</li><li>Familiarity with accounting software (QuickBooks, Tally, Zoho Books etc.)</li><li>Basic design skills using Canva, AutoCad, Photoshop or similar tools</li></ul>Please send your CV through WhatsApp: + 971 58 570 0714 / +971 58 570 0718Job Types: Full-time, Permanent, FresherAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>UAE: 1 year (Preferred)</li></ul>License/Certification:<ul><li>UAE Driver's License (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Administrative Assistant (Female only)

Wonder Smart Home Trading LLC

Procurement Officer:<ul><li>Lead operational procurement, including sourcing, purchasing, and monitoring deliveries.</li><li>Prepare and process purchase orders and documents in accordance with company policies, procedures, and specifications.</li><li>Coordinate with the operations team on costing and quotations. Demonstrate expertise in sourcing materials quickly at competitive prices. Handle both local and overseas purchases.</li><li>Arrange, monitor, and coordinate import and export shipments. Maintain and control all purchase files.</li></ul><ul><li>Purchase supplies and equipment for Smart Home Automation and resolve any discrepancies in purchases or deliveries.</li><li>Ensure purchases are accurately invoiced, completed, and delivered promptly.</li><li>Communicate and negotiate with vendors to secure the best prices.</li><li>Create and maintain a list of device stocks.</li><li>Monitor incoming and outgoing devices.</li><li>Check the quantity of devices in the stockroom.</li><li>Receive deliveries and verify contents.</li><li>Prepare lists and quantities of devices required for each project.</li></ul>Administrative Assistant:<ul><li>Computer literate with the ability to use Microsoft Office applications, including Word, Excel, and PowerPoint.</li><li>Strong analytical skills in handling big data and complex information.</li><li>Resourceful and able to work independently with minimal supervision.</li><li>Create and maintain a file record for the company&rsquo;s daily expenses.</li><li>Ensure all client contract copies are properly encoded and stored in the system.</li><li>Perform general office duties as required.</li></ul>Job Type: Full-timeLanguage:<ul><li>English and Tagalog (Required)</li></ul>

Administrative Assistant cum Procurement Officer

HuanQiao Event Management LLC

Office Admin &ndash; Excel Concept (HQMENA Group)Location: Dubai Experience: 1&ndash;3 yearsTagalogFemale candidate preferredJob DescriptionExcel Concept, a new venture under HQMENA, is looking for a proactive and detail-oriented Office Admin to manage daily administrative operations and support various internal functions. The ideal candidate will ensure smooth office coordination, maintain documentation, and assist different departments with operational and administrative tasks.Key Responsibilities<ul><li>Manage daily administrative tasks to ensure efficient office operations.</li><li>Handle email communication, documentation, filing, and record-keeping.</li><li>Prepare and maintain reports, presentations, and internal documents.</li><li>Coordinate with internal teams for task follow-ups and information flow.</li><li>Schedule meetings, prepare minutes, and track action items.</li><li>Manage office supplies, inventory, and vendor coordination when required.</li><li>Assist finance team with basic data entry and document submissions when needed.</li><li>Organize travel bookings, meeting logistics, and event-related arrangements.</li><li>Maintain a clean and well-organized office environment.</li><li>Ensure smooth communication across departments and escalate issues when necessary.</li><li>Perform administrative support for special projects under Excel Concept.</li><li>Handle ad-hoc duties assigned by management.</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree in Business Administration or a related field.</li><li>1&ndash;3 years of experience in administrative or office coordination roles.</li><li>Strong proficiency in Microsoft Excel, Word, and PowerPoint.</li><li>Excellent communication, organizational, and follow-up skills.</li><li>Strong attention to detail and ability to multitask.</li><li>Ability to work in a fast-paced environment and meet deadlines.</li><li>Professional attitude, integrity, and reliability.</li><li>Experience in event, sales, or operational support is an advantage.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>

Office Admin

Explore 2298+ Office administrative assistant in Dubai this January. Find roles across top companies and apply now to boost your career.

2298 office administrative assistant jobs IN Dubai

Office Administrative Assistant

Office Administrative Assistant

Admin Assistant/ hr assistant (UAE LOCALS ONLY)

Office Administrator

Administrative Assistant (Female only)

Administrative Assistant cum Procurement Officer

Office Admin