administrative assistant

administrative specialist

adminstrative assistant

front office manager

office administrative assistant Jobs in Muscat

office administrative assistant

office administrator

Minor Hotels

<div>
 
 Rising above the fairways of the LA VIE Club Golf Course, Tivoli Muscat Hotel &amp; Residences is a distinctive new address with a Western lifestyle in the Omani capital. Part of the prestigious LA VIE development, the property offers a sophisticated stay just ten minutes from Muscat International Airport and close to the Oman Convention &amp; Exhibition Centre.
 
 
 
 
 This new-build property will comprise 79 elegant hotel rooms and 100 fully serviced branded residences. Interiors will reflect the elegance of European design with a modern edge, many enjoying impressive views over the course and surrounding hills.
 
 
 
 
 
 
 Job Description
 
 
 
 
 As the
 
 Front Office Manager
 
 of
 
 Tivoli Muscat
 
 , you will lead the Front Office team during the critical pre-opening and post-opening phases of the hotel. You are responsible for ensuring the smooth operation of all Front Office functions including Reception, Guest Relations, Concierge, and Bell Desk. You will be instrumental in setting up SOPs, training staff, and delivering Tivoli&rsquo;s legendary guest service in line with our luxury standards.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 Pre-Opening Phase:
 
 
 
 
 <ul>
 <li>
 
 Assist in the recruitment, onboarding, and training of Front Office team members.
 
 
 
 </li>
 <li>
 
 Develop and implement Standard Operating Procedures (SOPs) in line with Tivoli brand guidelines.
 
 
 
 </li>
 <li>
 
 Coordinate with IT and Operations teams for PMS (Property Management System) setup, front desk design, and back-of-house systems.
 
 
 
 </li>
 <li>
 
 Participate in departmental budgeting, resource planning, and forecasting.
 
 
 
 </li>
 <li>
 
 Collaborate with Sales &amp; Marketing for VIP arrival preparations during soft openings and launch.
 
 
 
 </li>
 </ul>
 
 
 Operational Responsibilities (Post-Opening):
 
 
 
 
 <ul>
 <li>
 
 Oversee daily front office operations ensuring a seamless and personalized guest experience.
 
 
 
 </li>
 <li>
 
 Manage the team in delivering high-quality service including check-in/out, guest inquiries, and problem resolution.
 
 
 
 </li>
 <li>
 
 Ensure all guest requests, concerns, and feedback are handled promptly and professionally.
 
 
 
 </li>
 <li>
 
 Maintain strong working relationships with other departments to ensure smooth guest operations.
 
 
 
 </li>
 <li>
 
 Monitor room inventory, rate availability, and front office financial transactions.
 
 
 
 </li>
 <li>
 
 Lead the team by example in grooming, behavior, and service standards.
 
 
 
 </li>
 <li>
 
 Handle VIP guests and special requests with utmost attention and discretion.
 
 
 
 </li>
 </ul>
 
 
 People &amp; Leadership:
 
 
 
 
 <ul>
 <li>
 
 Foster a positive and service-oriented work environment.
 
 
 
 </li>
 <li>
 
 Conduct regular departmental meetings, briefings, and performance reviews.
 
 
 
 </li>
 <li>
 
 Mentor and develop team members for career growth and succession planning.
 
 
 
 </li>
 <li>
 
 Ensure compliance with local labor laws, hotel policies, and Tivoli standards.
 
 
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 
 Degree/Diploma in Hospitality Management or related field.
 
 
 
 </li>
 <li>
 
 Minimum
 
 3-5 years
 
 of experience in a similar role in a
 
 luxury or upscale hotel
 
 environment.
 
 
 
 </li>
 <li>
 
 Prior
 
 pre-opening experience
 
 is highly preferred.
 
 
 
 </li>
 <li>
 
 Strong knowledge of OPERA PMS and front office systems.
 
 
 
 </li>
 <li>
 
 Excellent communication, leadership, and organizational skills.
 
 
 
 </li>
 <li>
 
 Fluent in English; Arabic language skills are an advantage.
 
 
 
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 <ul>
 <li>
 
 Opportunity to be part of a prestigious hotel launch in Muscat.
 
 
 
 </li>
 <li>
 
 Competitive salary and benefits package.
 
 
 
 </li>
 <li>
 
 Dynamic working environment with career advancement opportunities within Tivoli and Minor Hotels Group.
 
 
 
 </li>
 </ul>
</div>

Front Office Manager

Kintec Global Recruitment

<div>
 
 
 Administrative Assistant
 
 
 
 
 Location:
 
 Muscat, Oman
 
 
 
 
 
 
 Overview
 
 
 
 We are seeking a reliable and organised Administrative Assistant to support day-to-day office operations. This role involves managing correspondence, coordinating meetings, maintaining records, and supporting HR and administrative functions to ensure smooth business operations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Welcome and assist visitors, manage incoming calls, and handle correspondence efficiently
 </li>
 <li>
 Coordinate meetings, appointments, and maintain office calendars
 </li>
 <li>
 Manage daily administrative tasks such as filing, typing, scanning, copying, and document binding
 </li>
 <li>
 Maintain office supplies inventory, track stock levels, raise purchase requests, and follow up on deliveries
 </li>
 <li>
 Handle petty cash transactions with proper documentation and accountability
 </li>
 <li>
 Input and maintain accurate data in ERP systems for administrative and operational purposes
 </li>
 <li>
 Prepare letters, reports, presentations, and internal communication materials
 </li>
 <li>
 Support HR and administrative activities including employee record management, onboarding coordination, and attendance tracking
 </li>
 <li>
 Coordinate with vendors, maintenance teams, and service providers for smooth office operations
 </li>
 <li>
 Arrange travel logistics including hotel bookings, transportation, and ticketing when required
 </li>
 <li>
 Ensure reception area and common spaces are well-presented and maintained
 </li>
 <li>
 Support cross-departmental coordination to ensure timely completion of administrative tasks
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements
 
 
 <ul>
 <li>
 Bachelor's degree or diploma in Business Administration, Office Management, or a related discipline
 </li>
 <li>
 Minimum 2-3 years of experience in an administrative role
 </li>
 <li>
 Experience with ERP systems (e.g., SAP, Oracle, or equivalent)
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Basic knowledge of office equipment (printers, scanners, PBX systems)
 </li>
 <li>
 Excellent communication skills in English; Arabic is an advantage
 </li>
 <li>
 Strong organisational, multitasking, and time management abilities
 </li>
 <li>
 Professional demeanour with a customer-focused approach
 </li>
 <li>
 High attention to detail and commitment to maintaining confidentiality
 </li>
 <li>
 Positive attitude, reliability, and ability to work independently and as part of a team
 </li>
 </ul>
</div>

Receptionist & Administration Assistant (Oman)

Dolphin Middle East Marine

Administrative SecretaryRole Overview Seeking a detail-oriented Administrative Secretary to support management through efficient documentation, coordination, and communication. The role includes handling petty cash, preparing quotations, managing client interactions, and organizing service-related activities. Strong organization, multitasking, and communication skills are essential.Key Responsibilities<ul><li>Administrative Support: Schedule meetings, manage calendars, handle correspondence.</li><li>Documentation: Prepare, organize, and maintain company records with proper filing systems.</li><li>Client Communication: Serve as primary contact, handle inquiries, and maintain professional client relations.</li><li>Quotations: Prepare accurate service quotations in line with company pricing and policies.</li><li>Service Coordination: Arrange attendance, resources, and communication for service operations.</li><li>Marketing Assistance: Support international and local marketing tasks; attend meetings as required.</li><li>Travel &amp; Logistics: Arrange itineraries, accommodation, and transportation for staff and visitors.</li><li>Office Support: Assist with inventory, procurement, and equipment maintenance.</li><li>Confidentiality: Handle sensitive information securely.</li><li>Additional Duties: Perform other tasks assigned by management.</li></ul>Skills &amp; Qualifications<ul><li>High school diploma or equivalent; additional training is an advantage.</li><li>Experience as a secretary or administrative assistant.</li><li>Strong command of Microsoft Office (Word, Excel, PowerPoint).</li><li>Excellent written and verbal communication.</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>High attention to detail and accuracy.</li><li>Strong interpersonal skills and teamwork capability.</li></ul>Job Type: Full-timePay: From RO350.000 per month

Adminstrative Assistant

IIQAF

<div><h2 class="jobSectionHeader">Description</h2>

IIQAF is looking for a detail-oriented Administrative Assistant to join our dedicated team in Muscat. This full-time, on-site position offers a unique opportunity to work in the hospital and health care industry, providing essential support to our operations and enhancing patient care services.

As an Administrative Assistant, you will play a vital role in ensuring smooth administrative processes, managing schedules, and coordinating communications within the organization. Your contributions will help us maintain a high standard of service and efficiency, directly impacting our commitment to delivering exceptional health care.

We offer a competitive salary package, commensurate with experience, to attract top talent in the field.

<h3 class="jobSectionHeader">Responsibilities</h3>
<ul><li>Manage daily administrative tasks and office operations</li>
<li>Schedule appointments and maintain calendars for staff</li>
<li>Assist in preparing reports and documentation</li>
<li>Handle incoming calls and direct inquiries appropriately</li>
<li>Maintain filing systems and organize office supplies</li>
<li>Coordinate meetings and take minutes as needed</li>
<li>Support the team with data entry and record-keeping</li>
<li>Ensure compliance with health care regulations and standards</li>
</ul><h3 class="jobSectionHeader">Requirements</h3>
<ul><li>High school diploma or equivalent; further education is a plus</li>
<li>Excellent organizational and time management skills</li>
<li>Strong communication skills, both verbal and written</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li>
<li>Ability to work independently and as part of a team</li>
<li>Attention to detail and problem-solving abilities</li>
<li>Familiarity with office equipment and health care terminology is a plus</li>
<li>Positive attitude and willingness to learn in a fast-paced environment</li></ul></div>

Administrative Assistant

Patterson-UTI

<div>
 
 Brief Description
 
 
 
 
 JOB DESCRIPTION
 
 
 
 The Production Control Administrator is responsible for preparing and managing operational data, maintaining document control, and ensuring the accuracy of work orders and inventory records. This role plays a critical part in supporting the Operations Department by keeping work-in-process jobs current, processing work orders, and assisting with inventory management. Additionally, the Production Control Administrator provides administrative support to the Operations Manager while ensuring compliance with company procedures.
 
 
 
 Detailed Description
 
 
 
 <ul>
 <li>
 Process work orders for new builds, including preparation of Bills of Materials (BOMs) and prints.
 </li>
 <li>
 Process sales orders for nozzles and accessories.
 </li>
 <li>
 Compile and maintain weekly bit count reports.
 </li>
 <li>
 Complete repair and new build travelers, adding assets to Microsoft Dynamics NAV.
 </li>
 <li>
 Review work orders and travelers for accuracy before processing.
 </li>
 <li>
 Conduct monthly, quarterly, and annual inventory counts in collaboration with a team.
 </li>
 <li>
 Ensure that inventory locations are accurately updated and maintained.
 </li>
 <li>
 Perform data entry and document control to support production processes.
 </li>
 <li>
 Provide administrative support to the Operations Manager, assisting with reporting and compliance tasks.
 </li>
 <li>
 Perform other related duties as assigned to support operational efficiency.
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 Strong attention to detail with the ability to analyze information for accuracy.
 </li>
 <li>
 Excellent oral and written communication skills for effective collaboration across teams.
 </li>
 <li>
 Proficiency in Microsoft Word and Excel for document control and data management.
 </li>
 <li>
 Ability to manage multiple priorities and meet deadlines, including working extended hours when necessary.
 </li>
 <li>
 Self-motivated and able to work independently while contributing to team objectives.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 High School Diploma
 </li>
 <li>
 A valid driver&rsquo;s license with a clean driving record.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience working with Microsoft Dynamics NAV or similar ERP systems.
 </li>
 <li>
 Proven experience in production control, operations administration, or inventory management.
 </li>
 <li>
 Background in manufacturing, supply chain, or production operations.
 </li>
 <li>
 Familiarity with inventory tracking and work order management.
 
 
 </li>
 </ul>
 
 Additional Details
 
 
 
 The Production Control Administrator requires the ability to work in a time sensitive, high visibility role while maintaining a calm and professional demeanor when adversity is encountered. Work is primarily in a climate controlled / office environment with minimal safety / health hazard potential. The employee is regularly required to sit, stand, or walk with occasional lifting (overhead, waist level) from floor, bending and frequent near vision use for reading and use of computer, telephone, and other office equipment.
</div>

Production Control Administrator ULTMENA

Patterson-UTI Drilling Company LLC

<div>Brief Description:
The Production Control Administrator is responsible for preparing and managing operational data, maintaining document control, and ensuring the accuracy of work orders and inventory records. This role plays a critical part in supporting the Operations Department by keeping work-in-process jobs current, processing work orders, and assisting with inventory management. Additionally, the Production Control Administrator provides administrative support to the Operations Manager while ensuring compliance with company procedures. 
Detailed Description:
<ul><li>Process work orders for new builds, including preparation of Bills of Materials (BOMs) and prints.
</li><li>Process sales orders for nozzles and accessories.
</li><li>Compile and maintain weekly bit count reports.
</li><li>Complete repair and new build travelers, adding assets to Microsoft Dynamics NAV.
</li><li>Review work orders and travelers for accuracy before processing.
</li><li>Conduct monthly, quarterly, and annual inventory counts in collaboration with a team.
</li><li>Ensure that inventory locations are accurately updated and maintained.
</li><li>Perform data entry and document control to support production processes.
</li><li>Provide administrative support to the Operations Manager, assisting with reporting and compliance tasks.
</li>Perform other related duties as assigned to support operational efficiency. 
<li>
</li></ul>Job Requirements:
<ul><li>Strong attention to detail with the ability to analyze information for accuracy.
</li><li>Excellent oral and written communication skills for effective collaboration across teams.
</li><li>Proficiency in Microsoft Word and Excel for document control and data management.
</li><li>Ability to manage multiple priorities and meet deadlines, including working extended hours when necessary.
</li>Self-motivated and able to work independently while contributing to team objectives. 
<li>
</li></ul>Minimum Qualifications:
<ul><li>High School Diploma
</li>A valid driver&rsquo;s license with a clean driving record. 
<li>
</li></ul>Preferred Qualifications:
<ul><li>Experience working with Microsoft Dynamics NAV or similar ERP systems.
</li><li>Proven experience in production control, operations administration, or inventory management.
</li><li>Background in manufacturing, supply chain, or production operations.
</li>Familiarity with inventory tracking and work order management. 
<li>
</li></ul>Additional Details:
The Production Control Administrator requires the ability to work in a time sensitive, high visibility role while maintaining a calm and professional demeanor when adversity is encountered. Work is primarily in a climate controlled / office environment with minimal safety / health hazard potential. The employee is regularly required to sit, stand, or walk with occasional lifting (overhead, waist level) from floor, bending and frequent near vision use for reading and use of computer, telephone, and other office equipment.</div>

Al-Futtaim

<div>Job Requisition ID: 173881
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A&rdquo;rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day. 

Overview Of The Role:

The Government Services and Administration specialist will expertly navigate a broad range of activities, including facility evaluations, medical insurance management, office administration, visa management, work permits, sponsorship transfers, and Labor relations. By ensuring seamless processes and strict compliance with regulations, this role will foster strong relationships with relevant authorities and provide exceptional support for the organization 

What You Will Do:
<ul>
<li>Manage the day-to-day operations of office services to ensure that the organization&rsquo;s current and future administrative and facilities management needs are met efficiently and economically. This includes overseeing office supplies, equipment, mail distribution, records management, and other related services.</li>
<li>Efficiently manage and oversee government services such as visa issuance, work permits, sponsorship transfers, and labor relations, ensuring compliance with relevant laws and regulations.</li>
<li>Coordinate facility evaluations, medical insurance management, and other vital administrative tasks, ensuring timely submission of all staff-related insurance details.</li>
<li>Cultivate and maintain relationships with key government authorities, embassies, and other stakeholders to ensure positive working relationships and timely resolution of issues.</li>
<li>Act as the primary point of contact for management on government services and administration, providing expert guidance and prompt responses to inquiries.</li>
<li>Proactively identify and implement opportunities for process improvement, optimization, and enhancement of processes, reducing risks and errors.</li>
<li>Stay informed on government services, administration trends, and relevant regulations, integrating updates seamlessly and sharing knowledge with the team.</li>
<li>Manage and support HR operations activities, adhering to SLAs and sourcing timelines, and participate in business structure reorganization and consolidation.</li>
<li>Monitor and participate in team and facility budgets, preparing finance reports and maintaining consistent metric reporting for management teams.</li>
<li>Plan, prioritize, and manage maintenance activities and upgrades to minimize disruptions to business activities and ensure effective resource use.</li></ul> 
 
Required Skills To Be Successful:
<ul>
<li>Exceptional analytical skills for evaluating and improving processes and procedures.</li>
<li>Excellent communication skills for managing relationships with government authorities and stakeholders.</li>
<li>Strong organizational skills to manage multiple tasks and priorities efficiently.</li>
<li>Knowledge of legal and regulatory compliance related to labor laws and government services.</li></ul> 
 
What Qualifies You For The Role:
<ul>
<li>Bachelor's degree in Public Relations, Human Resources, or a related field.</li>
<li>8+ years of experience in HR administration, government services, and administration.</li>
<li>In-depth knowledge of Labor Law, employment regulations, and governmental procedures.</li>
<li>Familiarity with HR software and Microsoft applications.</li></ul> 
We&rsquo;re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish. 

Before you click &ldquo;apply&rdquo;: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence. 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.</div>

Govt. Services and admin Specialist

Explore 137+ Office administrator in Muscat this December. Find roles across top companies and apply now to boost your career.

137 office administrator jobs IN Muscat

Front Office Manager

Receptionist & Administration Assistant (Oman)

Adminstrative Assistant

Administrative Assistant

Production Control Administrator ULTMENA

Production Control Administrator ULTMENA

Govt. Services and admin Specialist