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administrative assistant Jobs in Abu Dhabi

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Bureau Veritas

<div><div><ul><li>Manage the documentation, files &amp; paperwork.</li><li>
Arabic typing of the Company&rsquo;s letters.</li><li>
Create and update the records ensuring accuracy &amp; validation of information.</li><li>
Sort &amp; distribute communication in a timely manner.</li><li>
Schedule &amp; plan meetings &amp; appointments.</li><li>
Providing the required support for the different departments.</li><li>
Taking care of the Office Inventories and ordering, in a timely manner.</li></ul></div></div>

Office Assistant

TALENTMATE

<div>
 
 Job Description
 
 
 
 The Front Office Assistant plays a crucial role as the first point of contact for clients, visitors, and employees. This position ensures a warm, welcoming, and professional environment at the front office while managing various administrative tasks. The role demands excellent organizational skills, attention to detail, and the ability to work in a fast-paced environment. The Front Office Assistant is responsible for answering incoming calls, directing them to the appropriate departments, and assisting in scheduling appointments and meetings. They have a pivotal role in maintaining the efficiency of the office operations, contributing to the overall effectiveness of the operational force of the company. The ideal candidate will have exemplary communication skills, a friendly personality, and the capability to multitask effectively.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Greet guests and clients warmly as they enter the office premises.
 </li>
 <li>
 Answer, screen, and forward incoming phone calls in a professional manner.
 </li>
 <li>
 Maintain a clean and organized reception desk and waiting area for aesthetic appeal.
 </li>
 <li>
 Distribute mail and packages received at the front desk to appropriate offices.
 </li>
 <li>
 Provide accurate information in-person and via phone/email inquiries.
 </li>
 <li>
 Schedule and manage appointments and meetings in the company calendar system.
 </li>
 <li>
 Coordinate with other departments to ensure seamless daily operations.
 </li>
 <li>
 Assist in administrative tasks such as data entry and filing as required.
 </li>
 <li>
 Maintain office security by following safety procedures and controlling access.
 </li>
 <li>
 Prepare the necessary paperwork and forms for new visitors or employees.
 </li>
 <li>
 Assist in maintaining inventory levels for office supplies and re-order as necessary.
 </li>
 <li>
 Help organize and coordinate office events, meetings, and activities as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 High school diploma or equivalent education is essential for applicants.
 </li>
 <li>
 Minimum of one year of experience in a similar front office role.
 </li>
 <li>
 Proficient with Microsoft Office Suite and general office equipment.
 </li>
 <li>
 Strong communication and interpersonal skills to manage guest relations.
 </li>
 <li>
 Ability to handle multiple tasks and prioritize duties effectively.
 </li>
 <li>
 Professional appearance and attitude to reflect company standards.
 </li>
 <li>
 Customer service skills that ensure a positive experience for clients.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Abu Dhabi Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Front Office Assistant 10M26

NMC Health plc

<div>Responsible to provide a range of duties including greeting patients when they enter the medical facility, confirming and registration of new patients, billing, insurance, answering calls and checking emails on a regular basis.</div>
 <div><ul><li>Greet patients, direct them to appropriate departments and provide routine information about the hospital when necessary.
</li><li>Handle telephone inquiries from patients and provide information to the respective doctor/nurse for the call backs.
</li><li>Appointment management including no-shows, rescheduling of patients and confirmations.
</li><li>Register new patients and ensure the records of current patients are up to date.
</li><li>Provide information about medical insurance coverage to patients and collect the payment/ co-payment based on the insurance eligibility.
</li><li>Provide claim forms in case the patient wants to claim reimbursement.
</li><li>Facilitate daily cash collection, credit card slips, and cheques deposits at the designated location within the hospital premises, ensuring timely and accurate processing at the end of each shift, adhering to the standards of finance protocols.
</li><li>Maintain working knowledge of the Hospital Information System, times of all clinics, duration of appointments, doctor&rsquo;s duty roster, and procedures for booking appointments.
</li><li>Perform duties of handling patients, telephone calls, cash, and back-office work as specified in the duty roster.
</li><li>Check emails daily, ensuring you respond to queries in a timely manner.
</li><li>Ensure operations are carried out uniformly according to the hospital policies and procedures.
</li><li>Contributes to team effort by accomplishing related results as needed and maintains safe and clean reception area by complying with procedures, rules, and regulations.
</li><li>Participate in the Hospital training programs.
</li><li>Ensure complaints are handled in a structured, timely and professional manner which is fair, courteous and respectful of privacy, to identify problems and to continuously improve the department's services.
</li><li>Follows the duty schedule as assigned by the team leader/supervisor which includes different shift timings as per the need of the department
</li><li>Strictly adheres to NMC&rsquo;s regulations and policies especially those related to infection control, patient safety &amp; JCI.
</li><li>Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.
</li><li>Exercises effective interpersonal skills in dealings with department staff, colleagues and management.
</li><li>Maintains patient &amp; staff confidentiality.
</li><li>Maintain high standards of data accuracy while ensuring compliance with privacy regulations.
</li><li>Generate and process patient invoices for services rendered, including consultations, treatments, and diagnostic tests.
</li><li>Ensure that all charges are accurately recorded in the patient&rsquo;s account, reflecting the correct services, dates, and codes.
</li><li>Issue bills and invoices to patients for any outstanding balances, including co-pays, deductibles, or non-covered services.
</li><li>Provide patients with detailed statements and assistance in understanding their charges and payment options.
</li><li>Prepare and process patient invoices for services, ensuring accurate charges.
</li><li>Collect co-pays, deductibles, and outstanding balances at the time of service.
</li></ul>Ensure billing practices comply with legal and insurance requirements</div>
 <div>College Degree/ Diploma - Any discipline or related fields.</div>

Front Office Assistant

PortecLink General Trading

Job SummaryWe are looking for a reliable and hardworking Office Boy to support daily administrative and housekeeping tasks. The ideal candidate will help maintain cleanliness, assist staff with basic office duties, and ensure smooth day-to-day operations.Key Responsibilities<ul><li>Maintain cleanliness and organization of office premises (workstations, meeting rooms, pantry, washrooms).</li><li>Serve tea, coffee, and refreshments to staff and visitors.</li><li>Handle incoming and outgoing mail, courier services, and deliveries.</li><li>Run errands such as bank visits, document submissions, and purchasing office supplies.</li><li>Assist in setting up meeting rooms (arranging chairs, equipment, refreshments).</li><li>Photocopying, scanning, and filing documents as required.</li><li>Monitor and restock pantry and office supplies.</li><li>Assist administrative staff with basic tasks when needed.</li><li>Ensure office equipment and furniture are properly maintained and report any issues.</li></ul>Job Type: Full-time

Office Boy / Office Assistant

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, United Arab Emirates 
Industry: Hospital / Healthcare 
Salary: AED 5,500 &ndash; AED 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and detail-oriented Administrative Assistant in Abu Dhabi to support our hospital and healthcare operations. The ideal candidate will have experience in medical administration, office coordination, healthcare documentation, and front desk support.
This role is suitable for candidates searching for Administrative Assistant jobs in Abu Dhabi, Hospital Admin jobs UAE, Healthcare Office Assistant roles, or Medical Administrative positions.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide administrative support to hospital management and healthcare teams</li><li>
Manage daily office operations and coordinate departmental activities</li><li>
Handle medical records, documentation, filing, and data entry</li><li>
Assist with appointment scheduling and patient coordination</li><li>
Prepare reports, letters, and internal communications</li><li>
Maintain confidential healthcare information securely</li><li>
Support HR and finance departments when required</li><li>
Manage phone calls, emails, and front desk inquiries</li><li>
Ensure smooth workflow in hospital administrative processes</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>
Strong knowledge of Microsoft Office (Word, Excel, Outlook)</li><li>
Excellent organizational and communication skills</li><li>
Experience in medical documentation preferred</li><li>
Ability to work in a fast-paced hospital environment</li><li>
Immediate joiners preferred</li></ul></div>

Administrative Assistant

United Al Saqer Heavy Equipment LLC

<div>
 
 Job Description
 
 
 
 
 ADMINISTRATIVE ASSISTANT OR RECEPTIONIST
 
 
 
 
 United Al Saqer Group (UASG)
 
 
 
 We are seeking U.A.E. Nationals in the role of Administrative assistant cum Receptionist to assist our operation team. In this role, you will be directing communications between colleagues and customers, verify customer information, support operations team, organizing schedules and events, entering data, bookkeeping, maintaining office equipment, complete monthly reports etc.
 
 
 
 Your profile
 
 
 
 To ensure success, you must have good communication and administrative skills, a team player and proficient at using computer.
 
 
 
 Rewards
 
 
 
 Your hard work will be rewarded with the opportunity to join one of the leading companies in the U.A.E., the chance to work with people from different backgrounds, along with on-going training and career development.
 
 
 
 Work location:
 
 
 
 Abu Dhabi
 
 
 Job requirements
 
 
 
 Your profile
 
 
 
 Switched on and passionate, you&rsquo;ll be someone who can quickly get to grips with processes, products and services. And if you have the tenacity and commitment to realize your potential, we&rsquo;ll give you the training to go as far as you can.
 
 
 <ul>
 <li>
 Education: minimum of High School Diploma or equivalent
 </li>
 <li>
 Communication Skills: Excellent oral communication skills to effectively communicate customers&rsquo; interest needs and requests to management and sales personnel; as well as written communication skills for email and documentation
 </li>
 <li>
 Language Skills: Ability to read and comprehend instructions and information in English and Arabic
 </li>
 <li>
 Computer Skills: Basic computer programs (e.g. CRM software, MS Office) and telephone systems
 </li>
 <li>
 Time-management: Must be punctual, with the ability to manage assigned tasks within time schedule; as well as provide customer support in a timely manner.
 </li>
 <li>
 Top quality analytical skills: A big part of your job involves gathering and analyzing data to help you understand your customer base and coming up with suggestions for improving the existing strategy.
 </li>
 </ul>
</div>

Administrative Assistant | Receptionist | UAE National

United Al Saqer Group

Explore 574+ Office assistant in Abu Dhabi this March. Find roles across top companies and apply now to boost your career.

574 office assistant jobs In Abu Dhabi

Office Assistant

Front Office Assistant 10M26

Front Office Assistant

Office Boy / Office Assistant

Administrative Assistant

Administrative Assistant | Receptionist | UAE National

Administrative Assistant | Receptionist | UAE National