administrative assistant

admin assistant

office assistant

astana millano perfumes & cosmetic

Key responsibilities: greeting visitors, answering phone calls, managing files, maintaining office supplies, performing data entry, schedule appointments, and assist with various administrative projects to support staff.Key Responsibilities and Duties&middot; Front Office Support: Greeting clients/visitors, answering/routing calls, and handling general inquiries.&middot; Clerical Tasks: Filing, scanning, photocopying, faxing, and updating paperwork.&middot; Office Maintenance: Managing inventory, ordering office supplies, and ensuring office equipment is operational&middot; Communication &amp; Correspondence: Sorting/distributing mail and managing email communications.&middot; Scheduling &amp; Coordination: Booking meeting rooms, organizing, and maintaining calendars.&middot; Data Entry: Maintaining accurate, secure, and up-to-date records.Required Skills and Qualifications&middot; Knowledge of MS Office (Word, Excel) and office equipment (printers, scanners).&middot; Communication Skills: Strong verbal and written communication abilities.&middot; Organization: Ability to manage multiple tasks, prioritize, and maintain an organized workspace.&middot; Experience: Prior experience in an administrative role is preferred.&middot; Interpersonal Skills: A professional demeanor to interact with staff, visitors, and vendors.Job Type: Full-timePay: From AED1,500.00 per month

Office Assistant

Ajman Markets Cooperative

Qualifications &amp; Skills:<ul><li>Experience: Minimum 2&ndash;3 years as a secretary or administrative assistant, preferably in a corporate environment.</li><li>Skills:</li><li>Excellent written and spoken Arabic (mandatory)</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational and time management skills</li><li>Professional appearance and communication</li><li>Ability to handle multiple tasks and work under pressure</li><li>Preferred: Male Arabic candidate to ensure ease of communication with clients and staff in certain cultural/business contexts.</li></ul>Key Responsibilities:<ul><li>Answer and direct incoming calls, emails, and correspondence professionally.</li><li>Schedule appointments, meetings, and maintain the manager&rsquo;s calendar.</li><li>Prepare, edit, and proofread documents, reports, and presentations.</li><li>Maintain and organize physical and electronic files, records, and office supplies.</li><li>Assist in preparing official letters, memos, and internal communications.</li><li>Coordinate with internal departments and external stakeholders for smooth office operations.</li><li>Handle confidential information with discretion.</li><li>Ensure smooth communication between management, employees, and clients.</li></ul>Job Type: Full-time

Secretary

Arfeen Real Estate

Arfeen Real Estate is seeking a friendly, organized, and professional Receptionist to join our team in Ajman. This role is ideal for someone with strong communication skills who can confidently handle front-desk responsibilities and support daily office operations in a fast-paced real estate environment.Key Responsibilities<ul><li>Greet and welcome clients and visitors in a polite and professional manner</li><li>Handle incoming calls, messages, and general inquiries efficiently</li><li>Schedule appointments and coordinate with the sales team</li><li>Maintain office records, documents, and basic administrative files</li><li>Assist staff with routine office tasks to support daily operations</li><li>Ensure the reception area remains clean, organized, and presentable at all times</li></ul>Candidate Requirements<ul><li>Good communication and interpersonal skills</li><li>Presentable, courteous, and customer-focused attitude</li><li>Basic computer knowledge (MS Office, email, data entry)</li><li>Strong organizational and time-management skills</li><li>Previous receptionist or administrative experience is an advantage</li></ul>Job Type: Full-timePay: AED1,500.00 per month

Receptionist - Female

DKG DIVING SERVIC

Job DescriptionAdministrative Assistant -DKG Diving Service LLC AjmanJob SummaryThe Administrative Manager will be responsible for overseeing the central administrative functions necessary to support DKG Diving Service LLC&rsquo;s complex, international commercial diving operations (Air, Mixed Gas, Saturation Diving) across the Middle East, India, and Southeast Asia. This role is pivotal in ensuring regulatory compliance, efficient manpower and equipment logistics, and meticulous documentation and record-keeping for projects serving the Marine, Shipping, and Offshore Oil &amp; Gas sectors.Key Responsibilities1. Manpower &amp; Personnel Administration<ul><li>Diver Certification and Compliance: Maintain a comprehensive and current database of all operational personnel, ensuring all commercial divers and technicians hold valid, in-date certifications (IMCA, ADAS, HSE, ADCI, Classification Society endorsements, medicals, etc.).</li><li>Logistics Coordination: Manage the end-to-end travel logistics for dive teams, including visas, international work permits, flights, and accommodation for deployment to vessels, rigs, and remote project sites.</li><li>HR Liaison: Coordinate with the HR department on administrative tasks related to personnel on rotation, including timesheet approval, onboarding/offboarding documentation, and mandatory training scheduling.</li><li>Payroll Support: Provide verified personnel and project-hour data to the Accounts department for accurate and timely payroll processing.</li></ul>2. Operational &amp; Project Support<ul><li>Equipment Documentation: Oversee the administrative record-keeping for all major diving equipment (Saturation Systems, LARS, Air/Gas Spreads), including maintenance logs, calibration certificates, and certification expiry dates, ensuring readiness for client audits and vessel mobilization.</li><li>Procurement &amp; Inventory: Manage the sourcing, purchasing, and inventory of critical office supplies, spare parts, and consumables required for both office function and project mobilizations.</li><li>Vendor Management: Handle administrative relationships with key external vendors, suppliers, and service providers (e.g., travel agents, accommodation providers, freight forwarders), including contract filing and invoice processing.</li><li>Tender/Bid Support: Provide essential administrative support to the Business Development team by preparing, organizing, and ensuring the completeness of company profile documents, certifications, and licenses required for tender submissions.</li></ul>3. Compliance, Finance, &amp; General Office Management<ul><li>Corporate Document Control: Ensure all company legal documents, trade licenses, ISO certifications, and Classification Society approvals (e.g., IACS members) are valid, filed, and easily retrievable for immediate audit requirements.</li><li>Office Operations: Oversee the daily operations of the office, including managing the administrative team, coordinating meetings, and handling incoming/outgoing correspondence.</li><li>Budget Support: Assist the finance department with expense tracking, petty cash management, and compiling administrative budget reports.</li><li>Confidentiality: Handle highly sensitive commercial, personnel, and client data with the utmost discretion and ensure compliance with internal data protection policies.</li></ul>4. Required Qualifications &amp; Skills<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Experience: Minimum 3-4 years of progressive administrative experience, with a significant portion in a technical service environment such as Offshore Oil &amp; Gas, Maritime, Engineering, or Commercial Diving.</li><li>Technical Acumen: Familiarity with the terminology and administrative requirements of the commercial diving industry (e.g., IMCA guidelines, IACS documentation, Saturation Diving logistics).</li><li>Software Proficiency: Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) and experience for tracking personnel and assets.</li><li>Core Skills: Exceptional organizational, multi-tasking, and communication skills; high attention to detail is critical for compliance and certification management.</li></ul>About DKG Diving Services LLC:DKG Diving Group First Commercial Diving Company was Incorporated in 2014 in Mumbai, India.Company Founded with a clear vision to deliver Quality, Cost-Effective, Standardized, and Safe underwater solutions. From the very beginning, DKG positioned itself not merely as a serviceprovider, but as a trusted extension of its Clients, Committed to Supporting Company Owners and Operators with Reliable and Professional Subsea Services.Through Continuous Dedication, Technical Expertise, and Consistent Client Satisfaction, DKGDiving Group has grown into a leading name in the underwater and subsea service industry.Over the years, the company has successfully expanded its presence across the Middle East,India, South East Asia and East Africa, and now operates from its registered offices in India, the United Arab Emirates, Saudi Arabia, Qatar, Oman, and East Africa.The Strength of DKG Diving Group lies in its People and Resources. So, Company has assembledteams of Highly Trained, Certified, and Motivated Professionals who are supported by state-of-the-art diving equipment / systems, advanced tools, and world-class certifications. DKG&rsquo;sexpertise covers all aspects of Air, Mixed Gas, and Saturation Diving Services for Subsea.Construction, Inspection, Repair and Maintenance work, Underwater Engineering, ProjectManagement, Marine Support, ROV Support and Consultancy etc. Every Operation is executed in strict compliance with International Standards and Regulatory Frameworks such as IMCA, ADAS, ADCI, HSE, and IMO, Ensuring the Highest Levels of Safety, Reliability and Operational Excellence.At the heart of DKG&rsquo;s philosophy lie the Company&rsquo;s Core Values represented by the acronymF.I.R.S.T &mdash; Financial Discipline, Integrity and Honesty, Respect for Employees, Customers andSuppliers, Safety, and Technical Leadership. These values form the foundation of DKG&rsquo;s Culture and Guide Every Decision, Ensuring Transparency, Flexibility, and Loyalty in Business Operations.&middot; Diving Services&middot; Diving Training Equipment -&middot; Sales &amp; Rental&middot; Manpower SupplyJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Ajman: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>4years: 3 years (Preferred)</li></ul>Language:<ul><li>excellent English Communication (Preferred)</li></ul>

Administrative Assistant

Quad Can Do It Technical Services LLC

Hiring: Admin Officer &ndash; Carpentry CompanyLocation: AjmanWe are looking for a responsible and detail-oriented Admin Officer to join our carpentry company based in Ajman.Job Responsibilities:&middot; Handle daily administrative tasks and office documentation&middot; Manage payroll for laborers and workers&middot; Prepare and submit reports and invoices to Head Office&middot; Collect, record, and monitor petty cash expenses&middot; Maintain proper records of supplier invoices and company expenses&middot; Coordinate with site and factory team as neededRequirements:&middot; Previous experience in admin or office work (preferably in construction/carpentry field)&middot; Basic knowledge of payroll processing&middot; Good skills in MS Excel and MS Office&middot; Organized and detail-oriented&middot; Good communication skills&middot; Preferably under husband visaWe Offer:&middot; Competitive salary (to be discussed)&middot; Stable working environment&middot; Opportunity for long-term employmentInterested applicants may apply through Indeed or send CV to: hr@sagacitybusiness.com or whatsapp +971544705849Job Type: Full-timePay: From AED1,800.00 per month

Admin Assistant

Confidential

<div>
 
 
 📢 We&rsquo;re Hiring! Receptionist &ndash; AJMAN
 
 
 
 A well-established
 
 Road &amp; Infrastructure, Road Markings, Signage &amp; Sign Boards company
 
 in AJMAN is looking for a professional and enthusiastic
 
 Receptionist
 
 to join our team.
 
 
 
 📍 Location:
 
 AJMAN
 
 
 
 🕒 Experience Required:
 
 1&ndash;3 years
 
 
 
 📅 Availability:
 
 Immediate joiners preferred
 
 
 
 💼 Key Responsibilities:
 
 
 <ul>
 <li>
 Greet visitors and manage front-desk operations professionally
 </li>
 <li>
 Handle incoming calls, emails, and office correspondence
 </li>
 <li>
 Coordinate appointments, meeting schedules, and meeting rooms
 </li>
 <li>
 Support day-to-day administrative tasks
 </li>
 <li>
 Maintain an organized and welcoming reception area
 </li>
 </ul>
 
 
 🎯 Requirements:
 
 
 <ul>
 <li>
 1&ndash;3 years of experience in a receptionist or front-office role
 </li>
 <li>
 Experience in construction, road works, or signage companies is an advantage
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Proficiency in MS Office and basic administrative tools
 </li>
 <li>
 Presentable, well-organized, and customer service-oriented
 </li>
 </ul>
 
 
 📨 How to Apply:
 
 
 
 Interested candidates may send their CV to apius@giffin.ae with the subject line:
 
 Receptionist &ndash; AJMAN
 
 .
 
</div>

Receptionist

Mother Dental Center

Job Description:We are seeking a dynamic and experienced Female Front Desk Sales Expert for our busy Dental Clinic in Rashidiya 3,Ajman. The ideal candidate is a motivated sales professional with a proven track record of converting leads into patients, either in the healthcare sector or in digital marketing services sales. You will be the first point of contact for patients and potential clients, providing exceptional customer service and expert product/service knowledge to maximize bookings and drive business growth.Key Responsibilities:<ul><li>Greet and welcome patients/clients in a professional and friendly manner.</li><li>Handle incoming inquiries (calls, emails, walk-ins, and digital leads) and convert them into appointments or customers.</li><li>Follow up with prospective patients and digital marketing clients, nurturing leads through the sales funnel.</li><li>Maintain a high conversion rate through persuasive communication and expert knowledge of clinic treatments and/or digital marketing services.</li><li>Build and maintain relationships with new and existing patients/clients to increase loyalty.</li><li>Manage appointment schedules; coordinate between clients, clinic staff, and management to ensure a smooth workflow.</li><li>Meet and exceed individual and team sales targets; actively participate in promotional campaigns.</li><li>Maintain up-to-date knowledge of all the clinic's services, offers, and digital marketing solutions.</li><li>Accurately record all client data and sales activity in the clinic's management system.</li><li>Handle payment transactions and maintain records with utmost confidentiality.</li></ul>Requirements:<ul><li>Female candidate only (as per client preferences).</li><li>Minimum 2-5 years of relevant sales experience in UAE (Medical, Dental, or Digital Marketing preferred).</li><li>Proven success in lead conversion and achieving sales targets.</li><li>Strong communication, negotiation, and interpersonal skills.</li><li>Proficient in Arabic and English</li><li>Experienced in using CRM systems and digital communication platforms.</li><li>Presentable, customer-focused, energetic, and a team player.</li><li>Ability to function in a fast-paced, multicultural environment.</li></ul>What We Offer:<ul><li>Competitive base salary + attractive incentive package.</li><li>Professional, supportive work environment in a prime Dubai location.</li><li>Ongoing training and learning opportunities.</li><li>Clear path for career advancement based on performance.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED6,000.00 per month

Dental Receptionist

Explore 41+ Office assistant in Ajman this March. Find roles across top companies and apply now to boost your career.