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executive assistant & operations coordinator

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office assistant

VGA Holdings

Location: SeefJob SummaryThe Office Assistant will be the first point of contact for the company, providing exceptional customer service and professional administrative support to ensure efficient office operations. This role is crucial for maintaining a positive company image, managing communication flow, and providing essential support in line with company goals and culture.Key ResponsibilitiesReception and Communication:<ul><li>Manage the main reception area, welcoming and directing all visitors (clients, guests, vendors) in a professional and courteous manner.</li><li>Answer, screen, and forward incoming phone calls, taking accurate messages and ensuring timely follow-up.</li><li>Manage incoming and outgoing mail, couriers, and deliveries, coordinating with local logistics services.</li><li>Maintain the common areas (reception, meeting rooms) to ensure they are tidy, presentable, and well-stocked.</li><li>Handle general inquiries, providing accurate information and acting as a local cultural representative of the company.</li></ul>Administrative Support:<ul><li>Provide high-level administrative support to the management team and/or specific departments as required.</li><li>Schedule and coordinate meetings, appointments, and conference calls, including preparing meeting rooms and necessary documentation.</li><li>Manage and maintain office supplies, stationery, and kitchen stock, placing timely orders and liaising with local vendors.</li><li>Organise and file documents, both physical and electronic, ensuring compliance with company and local record-keeping standards.</li><li>Process and track expense reports, invoices, and basic financial documentation for the office.</li></ul>Local and Cultural Support (Bahrain-Specific):<ul><li>Assist the HR department with local employee documentation, including gathering necessary personal data and coordinating with the Labour Market Regulatory Authority (LMRA) procedures as instructed.</li><li>Ensure all front-office communications and interactions respect local customs, traditions, and business etiquette.</li><li>Essential: Facilitate communications in Arabic (preferred) and English(compulsory) to effectively serve all stakeholders.</li></ul>QualificationsRequired:<ul><li>Education: Minimum of a High School Diploma; a Diploma or Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field is highly preferred.</li><li>Experience: Proven work experience (1-3 years minimum) as a Receptionist, Administrative Assistant, or in a similar front-office role.</li><li>Language: Excellent written and verbal communication skills in (essential for local business and government communications) English.</li><li>Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul>Preferred:<ul><li>Familiarity with local business regulations and government processes in Bahrain.</li><li>Knowledge of office equipment, such as multi-line phone systems, photocopiers, and scanners.</li></ul>Skills and Competencies<ul><li>Exceptional Communication: Clear, professional, and confident communication style across multiple channels (phone, email, in-person).</li><li>Professional Appearance &amp; Demeanor: Maintain a polished and welcoming appearance, reflecting the company's professional image.</li><li>Organisational Skills: High level of attention to detail and ability to multitask and manage a dynamic workload efficiently.</li><li>Proactivity: Ability to take initiative, anticipate needs, and solve problems independently.</li><li>Confidentiality: Demonstrated ability to handle sensitive information and personal data with the utmost discretion and integrity.</li></ul>To apply, email: info@vgaholdings.comor Whatsapp message only(No calls): 66621566Job Type: Full-timePay: From BD200.000 per monthAbility to commute/relocate:<ul><li>Manama: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you able to join immediately or within 1 week?</li></ul>Language:<ul><li>Fluent English (Preferred)</li></ul>

Female Office Assistant

Era Projects

We are looking Philippine National (Female) only.Job Summary:The Junior Admin / Administrative Officer is responsible for ensuring efficient office operations by providing administrative support, managing office procedures, and coordinating communication across departments. The role involves handling clerical tasks, maintaining records, and assisting in organizing company activities.Key Responsibilities:Office Administration:<ul><li>Manage daily office operations and ensure smooth functioning of administrative processes.</li><li>Maintain office supplies inventory and coordinate procurement.</li><li>Organize and store documents, records, and reports efficiently.</li></ul>Communication &amp; Coordination:<ul><li>Handle phone calls, emails, and correspondence professionally.</li><li>Schedule meetings, appointments, and coordinate calendars.</li><li>Assist in drafting and distributing internal communications.</li><li>Maintain attendance and leave records.</li><li>Assist in organizing company events and training sessions.</li></ul>General Support:<ul><li>Oversee office maintenance, cleanliness, and facility management.</li><li>Liaise with vendors, service providers, and external stakeholders.</li><li>Perform any other administrative duties as assigned.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Proven experience in administrative roles (1-3 years preferred).</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint).</li><li>Excellent communication and interpersonal skills.</li><li>Ability to maintain confidentiality and handle sensitive information</li></ul>Interested Candidates can share their CVS here : recruitbh24@gmail.comJob Types: Full-time, PermanentPay: BD200.000 per month

Office / Admin Assistant

Upbeatz Investments

Location: Bahrain Position: HR Assistant Employment Type: Full-timeAbout the Role: We are looking for a motivated and detail-oriented HR Assistant to support daily human resources operations and ensure smooth coordination between our Saudi and Bahrain offices. The ideal candidate will assist with employee documentation, recruitment processes, and HR administrative tasks.Key Responsibilities:<ul><li>Support HR operations including employee documentation, onboarding, and record management.</li><li>Coordinate HR related communication and operations between the Saudi and Bahrain offices.</li><li>Assist in recruitment activities such as scheduling interviews and maintaining candidate records.</li><li>Prepare HR letters, memos, and reports as required.</li><li>Maintain confidentiality of employee and company information.</li><li>Support admin activities.</li><li>Ensure HR policies and procedures are followed across both locations.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Experience as an HR Assistant or in a similar role (Saudi experience preferred but not mandatory).</li><li>Strong organizational and communication skills.</li><li>Proficient in MS Office tools (Excel, Word, Outlook).</li><li>Good command of English; Arabic is an advantage.</li></ul>Benefits:<ul><li>Competitive salary package</li><li>Good working environment</li><li>Opportunity for career growth within the organization</li></ul>Job Type: Full-time

HR & Administration Assistant

The British School of Bahrain

Inspired Education is the leading global group of premium schools, with a portfolio of 121 premium private schools in 28 countries spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.Founded in 2013 by Nadim M. Nsouli, Inspired is backed by investors such as Stonepeak, GIC, TA Associates, and the Oppenheimer and Mansour family offices. The Group is experiencing 20% per annum growth through acquisition, greenfield site expansion, and the development of existing schools within its portfolio. In 2023, Inspired was recognised by Beauhurst as one of the UK's top 10 highest-value private companies.ROLE SUMMARY:The British School of Bahrain is committed to providing a high-quality, international education for students in the Kingdom of Bahrain. We are a selective, coeducational, independent Nursery-through-Year 13 school. Our curriculum is based on the National Curriculum for England and Wales, with some adaptations to the local context and offers IGCSE and A-Level/BTEC examinations. While the language of academic instruction is English, we are a truly international school, and our pupils and staff come from over 82 different nationalities. The school has 2900 students on roll aged 3-18, it has a warm feel to it, and there is a sense of fun. Most importantly, our students are a joy to teach.Judged as &lsquo;Outstanding&rsquo; in both our most recent BSO and BQA inspections, we have high expectations of our students throughout their educational journey. Our aim is to provide our graduating students with a passport to the best universities, colleges and careers around the world.We are welcoming applications for an Admin Assistant to join us in December 2025. The Admin Assistant will report directly to the Parental Relations Executive. The primary role is to ensure that all visitors, staff and students are welcomed and that all general enquiries at the main reception are dealt with in a timely and effective manner, while supporting the Admissions Office with administrative and clerical work. The position is a varied and exciting role. The ideal candidate will need to work closely with all departments. Essential qualities should be friendliness, confidence, approachability with a &ldquo;can do attitude&rdquo;, organised, efficient, professional, and reliable.KEY RESPONSIBILITIES:<ul><li>To act as the first point of contact for all visitors, parents and students, answering any general enquiries and directing them to respective departments.</li><li>Present a welcoming and professional manner, remembering that you are the first impression of the school.</li><li>Answer all calls and assist with telephone enquiries in a timely and friendly manner.</li><li>Redirect calls to relevant departments. Take messages and relay information to staff or students.</li><li>You are responsible for distributing messages and items left for students and teachers at the reception.</li><li>Manage complaints where possible or refer them to the appropriate department.</li><li>Checking all parents and visitors' ID upon arrival at reception.</li><li>Fire Drill Procedure - responsible for maintaining accurate class lists for Fire Drills, producing evacuation plans and routes for classrooms.</li><li>Keep accurate records of staff who have temporarily left the school premises.</li><li>Administrative and clerical support tasks, including preparing transfer certificates, enrolment letters, and preparing documents to support the Admissions Team.</li><li>Support the Admissions Teams with auditing work wherever needed, as well as settling-in calls.</li><li>Provide an accurate and full range of information within the category requested (location, curriculum, admission procedure &ndash; including the booking of tours, tour information, administration, structure, etc..) to ensure the delivery of a quality customer service experience to all callers or visitors to the school.</li><li>Actively support the Admissions team by contacting enquiries, conducting school tours wherever necessary, and assist in enrolment events as and when required.</li><li>Maintain open lines of communication to new &amp; prospective parents ensuring that their concerns and feedback are handled effectively and efficiently; liaising with other school personnel as required.</li><li>Assist in parent and school events as and when required (inclusive of weekends).</li></ul>THE IDEAL CANDIDATE (PREFERABLY BAHRAINI) WILL HAVE:<ul><li>Bachelor&rsquo;s degree</li><li>Strong IT, administrative, interpersonal and time management skills</li><li>Relevant work experience</li><li>Brilliant at multitasking and enjoy meeting people</li><li>Have strong attention to detail, be proactive, energetic and reliable</li><li>Excellent communicator both verbally and in writing, in English and Arabic</li><li>Highly organised</li><li>Quick problem-solving skills.</li><li>Proficient secretarial skills, and extensive knowledge &amp; experience with MS office programmes</li></ul>SAFEGUARDING STATEMENTInspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.Job Types: Full-time, PermanentPay: BD500.000 - BD600.000 per monthApplication Question(s):<ul><li>Do you possess a Bahraini passport?</li></ul>Experience:<ul><li>Administration: 2 years (Preferred)</li></ul>

Administrative Assistant

Mohammed noor Albokhari

Job Title: Office BoyJob Summary:The Service Boy provides administrative and logistical support to employees and visitors in the office. This includes cleaning duties, serving beverages, assisting with document distribution, and managing daily tasks to ensure smooth and efficient operations.Main Responsibilities:Hospitality: Prepare and serve hot and cold beverages to visitors and employees.Cleanliness and Maintenance: Maintain the cleanliness of the office, including offices, kitchens, and restrooms, and ensure the availability of necessary supplies.Logistics Support: Assist with the distribution of internal and external documents and mail.Management of Daily Tasks: Perform tasks such as purchasing office supplies, photocopying, binding, and refilling paper in printers.Reception: Greet visitors and direct them to the appropriate locations.Required Qualifications:Ability to work independently and organize daily tasks effectively.Ability to assume responsibility.Good communication skills.Practice and presentable.Flexibility and willingness to perform various tasks as needed.Education and Experience:Previous experience in a similar field is preferred.Job Type: Full-timePay: BD100.000 - BD130.000 per month

Office Boy

Hilton

<div>Assistant Front Office Manager
An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. 
 
 
What will I be doing? 
As Assistant Front Office Manager, you will assist in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. An Assistant Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:<ul>
<li>Assist the Front Office Manager to oversee the entire Front Office operation to maintain high standards</li>
<li>Assist the Front Office Manager to evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement</li>
<li>Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme</li>
<li>Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li>
<li>Assist the Front Office Manager with setting departmental objectives, work schedules, budgets, policies, and procedures</li>
<li>Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork</li>
<li>Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices</li>
<li>Maintain good communication and working relationships with all hotel departments</li>
<li>Monitor staffing levels to meet cover business demands</li>
<li>Conduct monthly communication meetings, in the absence of the Front Office Manager, and produce minutes</li>
<li>Assist the Front Office Manager with staff performance issues in compliance with company policies and procedures</li>
<li>Assist the Front Office Manager with recruiting, managing, training and developing the Front Office team</li>
<li>Act in accordance with policies and procedures when working with front of house equipment and property management systems</li></ul>
What are we looking for? 
Assistant Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Previous supervisory experience in Front Office within the hotel/leisure/retail</li>
<li>High level of IT proficiency</li>
<li>High level of commercial awareness and sales capabilities</li>
<li>Excellent leadership, interpersonal and communication skills</li>
<li>Accountable and resilient</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Ability to work under pressure</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a variety of work situations</li>
<li>Ability to work on your own and as part of a team</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Front Office Manager

Silver Steps Management

Admin ReceptionistWe are seeking a professional, organized, and proactive Admin Receptionist to join our team. In this key front-office role, you will serve as the first point of contact for visitors and callers, while also providing vital administrative and clerical support to ensure smooth and efficient daily operations. The ideal candidate will demonstrate excellent communication skills, attention to detail, and a commitment to maintaining a welcoming and professional environment.Main Duties:<ul><li>Greet and assist visitors and clients in a courteous and professional manner.</li><li>Answer, screen, and direct incoming calls and handle inquiries efficiently.</li><li>Manage appointment scheduling, meeting coordination, and calendar updates.</li><li>Maintain and organize office files, correspondence, and documentation (electronic and paper).</li><li>Support daily administrative tasks including data entry, filing, and report preparation.</li><li>Monitor office supplies and coordinate with vendors to ensure timely replenishment.</li><li>Assist management in organizing meetings, internal communications, and office activities.</li><li>Ensure the reception area and office remain tidy, organized, and presentable at all times.</li></ul>Qualifications:<ul><li>Minimum 2 years of experience in an administrative or receptionist role (preferred).</li><li>Strong written and verbal communication skills in English; additional languages are an advantage.</li><li>Excellent organizational and multitasking abilities with attention to detail.</li><li>Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).</li><li>Professional appearance, positive attitude, and commitment to confidentiality.</li></ul>Job Type: Full-timeExperience: Admin / Receptionist: 2 years (Preferred)Job Type: Full-timeExperience:<ul><li>Admin/Receptionist: 2 years (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li><li>English (Preferred)</li></ul>

Office Admin/Receptionist

Explore 136+ Office assistant in Manama this November. Find roles across top companies and apply now to boost your career.