office administrator

receptionist

executive assistant

office manager

admin assistant

office coordinator

Exotic Colors by MAYSARi

<div>
 Exotic Colors is hiring a CEO Office Coordinator to support the CEO directly.
 
 
 The CEO leads most operational matters personally. The right candidate will work as a reliable second pair of hands focused on follow-up, coordination, and communication, helping the CEO stay organized and lighten the daily load.
 
 
 This is not a decision-making or representative role. External representation with banks and government bodies is handled by the company's PRO. Operations are handled by the existing Operations Manager.
 
 
 Work Location:
 
 - On-site at the company's main headquarters in Abu Dhabi.
 
 - No remote or hybrid arrangement.
 
 
 Work Schedule:
 
 - 6 days per week (Monday to Saturday).
 
 - Working hours: 9:00 AM to 6:00 PM.
 
 - 1-hour lunch break.
 
 - Friday is the weekly off day.
 
 
 Nature of Work:
 
 - Office-based role working closely with the CEO.
 
 - Fast-paced environment requiring focus and quick response.
 
 - Continuous coordination with internal departments.
 
 - Daily handling of emails, scheduling, and follow-up.
 
 
 Key Responsibilities:
 
 - Track the CEO's daily tasks, requests, and priorities, and follow up until completion.
 
 - Manage and organize the CEO's emails and incoming correspondence.
 
 - Coordinate communication between the CEO and internal departments.
 
 - Schedule meetings, prepare meeting notes, and follow up on action items.
 
 - Maintain organized records, files, and reports for quick CEO access.
 
 - Manage the CEO's calendar, appointments, and reminders.
 
 - Handle internal communication on behalf of the CEO when instructed.
 
 - Reduce administrative load on the CEO by handling routine coordination tasks.
 
 
 Reports To: Chief Executive Officer
 
 
 
 Requirements
 
 
 Personality and Character:
 
 - Highly organized, disciplined, and detail-oriented.
 
 - Trustworthy and discreet with confidential information.
 
 - Proactive follow-up mindset. Nothing is forgotten or delayed.
 
 - Comfortable working under direct CEO supervision.
 
 - Strong work ethic and reliability.
 
 
 Languages:
 
 - Strong command of English (written and spoken) is required.
 
 - Arabic (written and spoken) is highly preferred.
 
 
 Skills and Knowledge:
 
 - Strong email and calendar management skills.
 
 - Mastery of Microsoft Office (Outlook, Word, Excel).
 
 - Comfortable with modern productivity and scheduling tools.
 
 - Clear and professional communicator.
 
 
 Other Requirements:
 
 - Valid UAE driving license is preferred.
 
 - Willingness to commit to a 6-day work schedule.
 
 - Available to start immediately or within short notice.
 
 
 Experience:
 
 - 1 to 3 years in administrative coordination, executive support, or office assistant roles.
 
 - Industry background is not a priority. Reliability and execution are.
 
 
 
 Benefits
 
 
 - Monthly salary: AED 5,000 (all-inclusive).
 
 - Medical insurance per UAE labor law.
 
 - Annual leave per UAE labor law.
 
 - End-of-service gratuity per UAE labor law.
 
 - Direct learning experience working with the CEO.
 
 
 
</div>

CEO Office Coordinator

Headway Holiding Group SPC LLC

Company OverviewHeadway Group (www.headwayms.com) is a premier, multi-disciplinary technical provider specializing in high-end Construction, Facility Management, Design, and Fit-Out services. We operate at the intersection of technical excellence and operational precision, delivering turnkey solutions across the UAE&rsquo;s residential and commercial sectors. We are seeking a meticulous, high-energy professional to manage our front-line operations and bridge the gap between technical service delivery and elite customer engagement.Job PurposeThe Front Office Coordinator &amp; Tenant Relations Associate serves as the critical communication hub for Headway&rsquo;s Facility Management and Property Maintenance divisions. This role ensures seamless documentation flow, maintains rigorous tenant follow-ups, and manages the initial &quot;Inquiry Module&quot; of our CRM to drive operational efficiency and high client retention.Core Technical &amp; Operational Responsibilities<ul><li>Customer Engagement &amp; Inquiry Management: Act as the primary point of contact for clients and tenants, managing the Inquiry Module within the CRM to ensure every request is logged and triaged correctly.</li><li>Tenant Follow-up &amp; SLA Adherence: Execute strict notification protocols, ensuring 7-day and 3-day reminder thresholds are met for renewals, maintenance visits, or pending documentation.</li><li>Documentation &amp; Process Integrity: Manage and archive project/property documents, ensuring that once tasks are completed, they are &quot;step-locked&quot; in the system to maintain data security.</li><li>Reporting &amp; Data Management: Utilize Microsoft Excel, Word, and Google Sheets to maintain real-time trackers for tenant feedback, maintenance logs, and asset history.</li><li>Front Desk Operations: Manage all incoming/outgoing correspondence, visitor logs, and telephone inquiries with a focus on technical clarity and professional communication.</li><li>Inter-Departmental Coordination: Facilitate smooth &quot;hand-offs&quot; between the Sales/Inquiry team and the Operations/Technical teams to ensure field technicians are dispatched accurately.</li></ul>Required Technical Skills &amp; Qualifications<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Communications, or a related field.</li><li>Technical Proficiency: Advanced knowledge of Microsoft Word, Excel (formulas, data entry, VLOOKUPs), and Google Sheets is mandatory.</li><li>Communication: Exceptional verbal and written English communication skills; ability to translate technical maintenance jargon into clear client updates.</li><li>Experience: Minimum 3&ndash;5 years of experience in a front-office, property management, or facility management coordinator role within the UAE.</li><li>CRM Knowledge: Familiarity with integrated CRM workflows (e.g., Zoho, CAFM) and understanding of &quot;read-only&quot; data protection protocols</li></ul>Ability to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li><li>What is your current UAE Visa status?</li><li>What is your earliest joining date / notice period?</li><li>How many years of relevant experience do you have within the UAE?</li></ul>Work Location: In person

Front Office Administrator

ENEC Operations

<div>
 
 
 Job Purpose -
 
 
 
 To act as a personal assistant to and office coordinator for the Executive, providing complete executive administrative services including office management, time management, diary management which encompasses arranging appointments and meetings, and attending correspondence and other clerical responsibilities.
 
 
 
 
 
 
 Roles and Responsibility -
 
 
 
 Office Management and Secretarial Duties
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Produce documentation such as reports, presentations, and executive responses to routine memos, letters, or correspondence as required to ensure that well written, consistent, accurate and timely documentation originates from the Executive office.
 
 
 &bull; Provide complete telephone and correspondence services, read and analyze submissions, letters, agendas, memos and determine significance, routing to appropriate personnel in a timely and efficient manner.
 
 
 &bull; Establish and maintain records and filing systems, maintain inventory and office supplies, anticipate office needs and evaluate new office products to ensure the Executive can function effectively and efficiently.
 
 
 Schedule and Meeting Management
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Manage and maintain Executive schedules, including arrangement of travel and conferences, making and modifying appointments.
 
 
 &bull; Prepare and coordinate details for meetings, conferences, and business functions ensuring they adhere to ENEC Operations&rsquo; quality standards and expectations.
 
 
 &bull; Organize and oversee all aspects of meetings held by the Executive, including venue arrangements, invitations, memos, reports and minutes of meetings.
 
 
 &bull; Assist the Executive in preparing presentations and briefings in order to ensure they are fully prepared for their meetings.
 
 
 Focal Point
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Act as the focal point and carry out a screening process for callers and internal and external visitors wishing to contact the Executive to ensure that only those having genuine and acceptable reasons may do so.
 
 
 &bull; Greet and guide delegates and visitors and manage all aspects of safety briefing and security passes.
 
 
 Incoming Correspondence and Phone Calls
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to the appropriate Department and obtain additional information where necessary.
 
 
 Internal and External Interface
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Liaise with senior level contacts, both internally and externally including Management, officials of government authorities and companies in the U.A.E. and overseas to facilitate the Executive&rsquo;s business communication.
 
 
 Process Control
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Observe and apply strict levels of confidentiality and discretion in all matters related to the performance of role in order to ensure that the Executive&rsquo;s (and as an extension ENEC Operations) intellectual property is guarded at all times.
 
 
 Compliance with Fundamentals
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Execute duties in accordance with behaviors set forth for both employees and leaders in the ENEC Operations Fundamental document.
 
 
 Reporting
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Coordinate with Directors and Heads for the preparation of reports and plans as requested by the Executive in order to ensure input are gathered from across the organization in a timely and accurate manner.
 
 
 
 
 
 
 
 
 
 Education and Experience -
 
 
 
 &bull; Bachelor&rsquo;s Degree in Business Administration
 
 
 &bull; 6 years of relevant experience.
 
 
 
</div>

Executive Assistant UAEN

Prestige One general  Contracting & maintenance 

Job Summary:We are looking for a reliable and organized Office Assistant to support daily administrative operations. The ideal candidate will handle office tasks efficiently, assist staff, and ensure smooth day-to-day functioning of the office.Key Responsibilities:<ul><li>Perform general administrative and clerical duties</li><li>Handle incoming calls, emails, and correspondence</li><li>Maintain filing systems (physical and digital)</li><li>Assist in preparing reports, documents, and invoices</li><li>Manage office supplies and place orders when needed</li><li>Support HR and accounts with basic tasks</li><li>Coordinate meetings, appointments, and office schedules</li><li>Assist in data entry and record keeping</li><li>Ensure office cleanliness and organization</li></ul>Requirements:<ul><li>High school diploma or equivalent (Bachelor&rsquo;s degree is a plus)</li><li>Proven experience as an office assistant or in a similar role</li><li>Basic knowledge of MS Office (Word, Excel, Outlook)</li><li>Good communication and organizational skills</li><li>Ability to multitask and prioritize work</li><li>Professional attitude and reliability</li></ul>Preferred Qualifications:<ul><li>Experience in construction or contracting companies</li><li>Familiarity with office equipment (printers, scanners, etc.)</li><li>Knowledge of basic accounting or HR processes</li></ul>Pay: AED2,000.00 - AED3,000.00 per monthWork Location: In person

Office Co-ordinator

TNW Optimal Innovation

Role OverviewWe are seeking a highly organized and execution-focused Business Operations Coordinator to support the CEO and leadership team in driving day-to-day operations, ensuring seamless coordination across functions, and maintaining strong execution discipline across the organization.This role is critical in ensuring that priorities are clearly tracked, stakeholders are aligned, and tasks are completed in a timely and structured manner. The ideal candidate will act as a central point of coordination, bringing clarity, accountability, and efficiency to a fast-paced startup environment.Key Responsibilities1. Task &amp; Project Coordination<ul><li>Capture, organize, and track tasks and initiatives across departments</li><li>Ensure clear ownership, timelines, and deliverables for all projects</li><li>Monitor progress and proactively follow up to ensure timely completion</li><li>Maintain a centralized system for tracking all key activities</li></ul>2. Executive Support &amp; Prioritization<ul><li>Support the CEO in managing priorities, schedules, and action items</li><li>Document key outcomes from meetings and ensure follow-through</li><li>Track pending decisions and commitments, ensuring timely closure</li><li>Assist in preparing reports, summaries, and updates</li></ul>3. Cross-Functional Communication<ul><li>Act as a coordination bridge between teams (Product, HR, Marketing, etc.)</li><li>Ensure alignment on priorities and timelines across stakeholders</li><li>Facilitate effective communication and reduce operational silos</li></ul>4. Execution &amp; Follow-Up<ul><li>Drive accountability by consistently following up with stakeholders</li><li>Identify delays or risks and escalate proactively</li><li>Ensure no critical task or dependency is overlooked</li></ul>5. Process &amp; Systems Management<ul><li>Implement and manage task tracking tools and workflows (e.g., Notion, ClickUp, Asana)</li><li>Continuously improve internal processes for better efficiency and visibility</li><li>Maintain dashboards and reports for leadership visibility</li></ul>RequirementExperience<ul><li>3&ndash;6 years of experience in operations, program management, executive support, or similar roles</li><li>Prior experience in a startup or fast-paced environment preferred</li><li>Experience working with senior leadership is a strong advantage</li></ul>Skills &amp; Competencies<ul><li>Exceptional organizational and time management skills</li><li>Strong written and verbal communication abilities</li><li>High attention to detail with a structured approach to problem-solving</li><li>Ability to manage multiple priorities simultaneously</li><li>Strong follow-up and stakeholder management skills</li><li>Proficiency in productivity and project management tools</li></ul>Personal Attributes<ul><li>Highly proactive with a strong sense of ownership</li><li>Assertive yet professional in driving accountability</li><li>Ability to work independently with minimal supervision</li><li>Comfortable operating in ambiguity and dynamic environments</li><li>High level of integrity and discretion</li><li>Familiarity with tools such as Notion, ClickUp, or Asana</li><li>Proficiency in Microsoft Office / Google Workspace</li></ul>Pay: AED6,000.00 - AED10,000.00 per monthWork Location: In person

Business Operations Coordinator

Trust Well Properties Mgmt LLC

Job Title: ReceptionistCompany: Trust WellLocation: Abu Dhabi, UAESalary: AED 2,000About UsTrust Well is a growing company providing reliable business solutions and professional services across the UAE. We are committed to maintaining a supportive and professional work environment.Job DescriptionWe are looking for a smart, well-organized, and professional Receptionist to manage front desk operations, handle communication, and support daily office activities. The ideal candidate should be presentable, confident, and able to manage visitors and administrative tasks efficiently.Responsibilities* Greet and assist visitors in a professional manner* Handle incoming calls, emails, and inquiries* Maintain reception area and visitor records* Support basic administrative and office tasks* Assist internal teams with documentation and coordination* Ensure smooth front office operationsRequirements* Degree or equivalent qualification* ⁠Own Visa mandatory (freelance/spouse visa preferred)* Previous experience in receptionist or front desk role* Good communication skills in English* Smart, presentable, and professional attitude* Basic knowledge of MS Office (Word, Excel, Email)* Ability to multitask and manage responsibilities independentlyWhat We Offer* Salary: AED 2,000 per month* Professional and supportive work environment* Opportunity to grow within the companyPay: AED1,800.00 - AED2,000.00 per monthWork Location: In person

Receptionist

Arc Decore & Contracting

ARC Decor &amp; Contracting is seeking a dedicated and organized Female Office Administrator to join our office in Mussafah 16. We are looking for a candidate who is detail-oriented and capable of managing administrative tasks effectively.Key Responsibilities<ul><li>Handle daily office administrative tasks and documentation.</li><li>Manage incoming calls, emails, and visitor inquiries.</li><li>Maintain organized filing systems for projects and contracts.</li><li>Assist in coordinating office supplies and basic operational needs.</li><li>Support the team with general clerical duties to ensure smooth workflow.</li></ul>Requirements &amp; Details<ul><li>Gender: Female (Preferred).</li><li>Visa Status: Must be on Husband&rsquo;s Visa.</li><li>Salary: AED 2,500 per month (All-inclusive).</li><li>Location: Candidates living in or near Mussafah will be prioritized.</li><li>Skills: Good communication skills and proficiency in Microsoft Office.</li></ul>Pay: From AED2,500.00 per hourWork Location: In person

Accountant cum Office Administrator

Explore 372+ Office coordinator in Abu Dhabi this May. Find roles across top companies and apply now to boost your career.