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admin manager & executive assistant Jobs in Abu Dhabi

admin manager & executive assistant

office coordinator

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Construction 
Salary: AED 6,000 &ndash; AED 7,500 per month 
Job Type: Full-Time 

<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a professional and organized Front Desk Coordinator in Abu Dhabi to manage front office operations and provide administrative support within our construction division. The ideal candidate will have experience in front desk management, customer service, office administration, visitor coordination, and communication support. 

<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Manage daily front desk and reception operations</li></ul>
<ul><li>Welcome visitors, clients, contractors, and suppliers professionally</li></ul>
<ul><li>Handle incoming calls, emails, and office correspondence</li></ul>
<ul><li>Coordinate meetings, appointments, and conference room schedules</li></ul>
<ul><li>Maintain visitor logs and office records</li></ul>
<ul><li>Support administrative tasks including filing, data entry, and documentation</li></ul>
<ul><li>Coordinate with construction site teams and office departments</li></ul>
<ul><li>Ensure office supplies and reception area are properly maintained</li></ul>
<ul><li>Provide excellent customer service and communication support</li></ul> 

<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field preferred</li></ul>
<ul><li>Experience in construction or engineering company preferred</li></ul>
<ul><li>Strong communication and interpersonal skills</li></ul>
<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li></ul>
<ul><li>Excellent organizational and multitasking abilities</li></ul>
<ul><li>Professional appearance and customer-focused attitude</li></ul>
<ul><li>UAE experience preferred</li></ul></div>

Front Desk Coordinator

Tasreea Business Center Services

We are seeking a professional and organized Receptionist &amp; Real Estate Coordinator with previous experience in the real estate sector. The ideal candidate should have worked in a real estate company, property management company, or a similar role involving client interaction, contract administration, and property listing platforms.Key Responsibilities<ul><li>Manage the front desk and welcome clients professionally.</li><li>Handle incoming calls, emails, and customer inquiries.</li><li>Follow up on client payments and maintain payment records.</li><li>Prepare, organize, and monitor contracts and related documentation.</li><li>Coordinate with agents, clients, and management regarding transactions and administrative matters.</li><li>Manage and update company accounts on real estate portals such as Property Finder and other listing platforms.</li><li>Upload, edit, and maintain property listings.</li><li>Ensure all property information and documentation are accurate and up to date.</li><li>Provide general administrative support to the management team.</li></ul>Requirements<ul><li>Previous experience in a real estate company is mandatory.</li><li>Experience in reception, administration, property coordination, or real estate support roles.</li><li>Familiarity with property portals such as Property Finder and similar platforms.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and customer service abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Ability to manage contracts, payment follow-ups, and administrative processes efficiently.</li><li>Fluent in English (Arabic is an advantage).</li></ul>Preferred Qualifications<ul><li>Knowledge of UAE real estate procedures and documentation.</li><li>Experience handling CRM systems and property management software.</li><li>Professional appearance and strong interpersonal skills.</li></ul>Pay: From AED3,000.00 per hourWork Location: In person

Receptionist & Real Estate Coordinator

ADAMZ IT SOLUTIONS

Job Title: Office Admin cum Secretary Job Location : Musaffah 39, AbudhabiGender preference : Male Company : ADAMZ IT SOLUTIONS Job Responsibilities: - Handle general administrative and secretarial duties- Manage emails and phone calls with customers, partners, and suppliers- Handle MCC related tasks including email communication, document submissions, AutoCAD drawings, and inspection coordination.- Assist with basic accounting tasks- Prepare ads, flyers, and document templates- Use AI tools to assist with office work, content preparation and social media marketing- Coordinate with administrative and technical teams to schedule meetings, projects, works, etc.Requirements: - 3+ years experience in office coordination and administration - Knowledge of basic accounting and AutoCAD- Experience with AI tools - Skills in designing ads and flyers- Good communication and organizational skills- Ability to handle MCC and other government / legal works- Ability to work independently and as part of a team, with good leadership qualities.If interested, plz send your CV and cover letter to adamzitsrecruitment@gmail.com or via WhatsApp to +971526521362.Pay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>What are the AI tools and software you specialize in?</li><li>Do you know Autocad?</li></ul>Experience:<ul><li>Administrative : 3 years (Preferred)</li></ul>Work Location: Hybrid remote in Abu Dhabi

Office Administrator

London Pools and Electromechanical

Job Vacancy &ndash; Executive Assistant &amp; HR CoordinatorWe are looking for a professional Executive Assistant &amp; HR Coordinator to support management and oversee administrative and HR operations in Abu Dhabi.Job Responsibilities:* Managing schedules, appointments, and meetings* Coordinating weekly meetings and preparing reports* Handling employee files and contracts* Monitoring visas, Emirates IDs, and employee renewals* Managing attendance, leave, and staff records* Coordinating with managers, accounting, and HR-related matters* Following up on maintenance, purchases, and operational tasks* Organizing administrative documents and reports* Ensuring daily tasks are completed efficientlyRequirements:* Previous experience in administration or HR* Strong organizational and follow-up skills* Good computer skills and proficiency in Microsoft Office* Ability to manage multiple tasks professionally* Fluent in English (Arabic is a plus)* Professional, trustworthy, and responsible personalityLocation: Abu DhabiEmployment Type: Full-timeSalary: To be discussed based on experienceJob Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>secretary: 1 year (Preferred)</li></ul>Work Location: In person

Executive Assistant & HR Coordinator

Archirodon Group N.V

<div>Company Description 
Archirodon, having earned its reputation as a reliable and respected international contractor for more than a half century in the Engineering, Procurement and Construction (EPC) market, continues to create value to its stakeholders by executing complex EPC projects worldwide, in recognition of its superior standards of performance.
We have an outstanding record in completing major Energy (Oil &amp; Gas &ndash; Power and Water), Marine, Infrastructure and Defense &amp; Security projects around the globe and we pride ourselves on delivering over the years the kind of reliability and trust that the client has the right to expect from a major EPC contractor.
Archirodon has been awarded a major Oil &amp; Gas EPC project in UAE, and is currently building a team of experienced Lead Engineers, who will be based in our UAE office and lead the multidiscipline Engineering of the project.
Project includes the detailed engineering and design, quality assurance and control, procurement/supply, interface management, construction/installation, pre-commissioning, commissioning/start-up of Hydrocarbon &amp; non-Hydrocarbon systems and management including all works required for the job completion. The main objective of this brownfield project is to increase the production handling capacity by adding a new Production Train and associated facilities at an existing Central Degassing Station and a new gas lift compressor train at another existing Central Degassing Station.
Role Summary:<ul><li>
Provide general administrative and clerical support to the site/project team in daily operations.</li><li>
Handle letters, and maintain proper filing and records.</li><li>
Assist in preparing daily, weekly, and monthly administrative reports for project management.</li><li>
Coordinate site office requirements including stationery, office supplies, and basic facilities.</li><li>
Support in arranging meetings, preparing agendas, and recording minutes of meetings.</li><li>
Coordinate with head office, clients, and subcontractors for administrative follow-ups.</li><li>
Ensure proper filing, indexing, and archiving of project documents as per company procedures.</li><li>
Assist QA/QC, HSE, and Engineering teams with administrative documentation support.</li><li>
Perform data entry, update spreadsheets, and maintain project databases accurately.</li><li>
Ensure confidentiality and proper handling of company and project information.</li><li>
Support site team in day-to-day administrative tasks to ensure smooth project execution.</li></ul>
What you will need to have:<ul><li>
Diploma or Bachelor&rsquo;s Degree in any discipline.</li><li>
2&ndash;5 years of experience in administrative or clerical roles</li><li>
Strong knowledge of MS Office (Word, Excel, Outlook).</li><li>
Good communication, organizational, and coordination skills.</li><li>
Ability to work in a fast-paced site environment and handle multiple tasks efficiently.</li></ul>
You are someone who:<ul><li>
Displays excellent interpersonal and communication skills</li><li>
Can be counted on to achieve goals within schedule, demonstrating a fighting spirit and perseverance</li><li>
Is keen to learn and professionally grow</li><li>
Is flexible and eager to take initiatives</li><li>
Demonstrates sound Project Management Skills</li><li>
Is effective at solving problems, troubleshooting and making timely decisions</li><li>
Displays a team spirit, particularly in a multicultural environment</li><li>
Is commercially astute</li></ul>
What&rsquo;s in it for you:
Professional Growth, Challenging Projects, Collaborative Environment, Competitive Compensation
Competitive salary and benefits are part of the offering, yet the real joy comes from being a member of smart and passionate teams within an international leading EPC group that supports impactful for the local communities&rsquo; mega infrastructure development projects - literally around the globe - and encompasses a productive and human-centric culture caring for its people and their development!
Please note that you will be contacted only if you are shortlisted for an interview. In the meantime, do not hesitate to stay in touch and keep monitoring our open vacancies and our LinkedIn page! Rest assured that your application will be treated with strict confidentiality and under all applicable data privacy regulations.</div>

Clerk

TRUTECH INFORMATION TECHNOLOGIES LLC

<ul><li>We are an IT services and solutions provider based in Khalidiya, Abu Dhabi, serving business clients across UAE. We deliver Managed IT Services (AMC), Microsoft 365, cybersecurity, networking, backup solutions, compliance and IT projects.</li><li>Our back office will focus on all our sales, customer service, operations &amp; remote IT support.</li></ul>We are looking for a disciplined and proactive Sales Coordinator to manage inquiries, quotations, renewals, purchases, invoices and follow-ups to support revenue growth and ensure no opportunity is missed.Role Overview:This role requires strong follow-up discipline, organized pipeline tracking, and professional communication with clients and suppliers.Key Responsibilities<ul><li>Monitoring &amp; replying to sales emails &amp; inquiries.</li><li>Learn details about our product and service offerings.</li><li>Address any questions or issues customers may have.</li><li>Communicate with customers to understand their requirements and needs.</li><li>Schedule &amp; Coordinate meetings of potential clients with the manager.</li><li>Coordinate with suppliers for pricing, procurement, and deliveries.</li><li>Preparing Quotations &amp; costing.</li><li>Following up with clients to close quotes successfully.</li><li>Increase Company client base with quality customers.</li><li>Entering, updating &amp; maintaining clear &amp; correct data into CRM.</li><li>To retain existing customers and upsell services to achieve customer retention.</li><li>Assisting in achieving and exceeding company total monthly sales targets.</li></ul>Requirements<ul><li>Minimum 3 years experience as Sales Coordinator.</li><li>Excellent phone &amp; email communication and interpersonal skills.</li><li>The ability to manage your time and plan your day effectively.</li><li>Good Command over the English Language is a must.</li><li>Demonstrated track record of performance and commitment.</li><li>Cool-tempered and able to handle rejection.</li><li>Good organizational skills.</li><li>Willing to be trained and acquire knowledge in less time.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Sales Coordinator: 3 years (Required)</li><li>Handling emails &amp; enquiries: 3 years (Required)</li><li>Preparing quotations for clients: 3 years (Required)</li><li>Procurement: 2 years (Preferred)</li><li>Follow up &amp; Winning quotations sent to clients: 3 years (Preferred)</li><li>Invoicing: 3 years (Preferred)</li></ul>Language:<ul><li>English (Read, Write, Speak) (Required)</li></ul>Work Location: In person

Sales Coordinator - IT Company

Salayel Hospitality

<div>
 
 Job Purpose
 
 
 
 To provide proactive administrative and helpdesk support to the Operations and Property Management teams, ensuring smooth day-to-day operations, effective communication, accurate documentation, and timely reporting in line with company policies.
 
 
 Key Responsibilities
 
 
 Help Desk &amp; Operations Support
 
 
 <ul>
 <li>
 Manage and respond to all incoming helpdesk calls and service requests in a timely manner.
 </li>
 <li>
 Support end users and service providers, coordinating actions and follow-ups.
 </li>
 <li>
 Escalate issues, complaints, and operational concerns to management when required.
 </li>
 <li>
 Provide prompt administrative support and respond to employee queries.
 
 
 </li>
 </ul>
 Administration &amp; Office Management
 
 
 <ul>
 <li>
 Provide administrative support to Operations Managers, Property Managers, and Assistant Property Managers.
 </li>
 <li>
 Maintain accurate records, databases, and filing systems (electronic and physical).
 </li>
 <li>
 Manage schedules and diaries to ensure efficient coordination of activities.
 </li>
 <li>
 Monitor office supplies, manage inventory, and coordinate replenishment.
 </li>
 <li>
 Coordinate office maintenance and resolve day-to-day office issues.
 
 
 </li>
 </ul>
 Documentation &amp; Reporting
 
 
 <ul>
 <li>
 Maintain, update, and control SOPs, operational manuals, and shared drive documentation.
 </li>
 <li>
 Ensure property manuals are updated and consistent across all sites.
 </li>
 <li>
 Prepare daily, weekly, monthly, and ad hoc operational reports as required.
 </li>
 <li>
 Maintain transmittal logs, attendance records, leave records, and operational files.
 </li>
 <li>
 Support document control activities as assigned.
 
 
 </li>
 </ul>
 Coordination
 
 
 <ul>
 <li>
 Liaise with internal departments including HR, Finance, Procurement, IT, and service partners.
 </li>
 <li>
 Coordinate and support administrative staff such as drivers, cleaners, and office assistants.
 </li>
 <li>
 Perform additional duties as assigned by management.
 
 
 </li>
 </ul>
 Key Performance Indicators (KPIs)
 
 
 <ul>
 <li>
 Timely submission of monthly inventory reports.
 </li>
 <li>
 Regular updates of SOPs and operational manuals.
 </li>
 <li>
 Accurate and timely operational and security reporting.
 </li>
 <li>
 Daily maintenance of incoming and outgoing document logs.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 Education
 
 
 <ul>
 <li>
 Diploma in any discipline (Administration preferred).
 </li>
 <li>
 Office Management certification is an advantage.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 3 years&rsquo; experience in administration or helpdesk/office coordination.
 
 
 </li>
 </ul>
 Skills &amp; Knowledge
 
 
 <ul>
 <li>
 Strong knowledge of office administration and documentation control.
 </li>
 <li>
 Familiarity with ERP or back-office systems.
 </li>
 <li>
 Advanced MS Office skills.
 </li>
 <li>
 Excellent communication, organization, and attention to detail.
 
 
 </li>
 </ul>
 Job Challenges
 
 
 <ul>
 <li>
 Managing urgent and short-notice requests.
 </li>
 <li>
 Flexibility in working hours and duties based on operational needs.
 </li>
 </ul>
</div>

Help Desk Coordinator

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