office clerk

sales coordinator

administrative manager

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admin assistant

office coordinator

MA Shine General Maintenance and Real Estate Management

Our team Currently offering career opportunities in Abu Dhabi we are seeking the below position.Office Coordinator - Fluent in English and literature, and Arabic language is an advantage.What you will do:The Maintenance Coordinator Operate Annual Maintenance Contract (AMC). Your role builds long-term relationships with selected Owners and property management to drive the sales on new projects / Annual Maintenance Contracts (AMC) agreements.Working closely with the Directors and also, taking the lead in the development of new business.Job Responsibilities:&middot; Coordinate with Maintenance operation with teams and client.. Dealing with tenants and property owners.. Coordinate maintenance teams schedule.. Coordinate on technical and feasibility studies including site investigations.. Scheduling material and equipment purchases and deliveries.&middot; Preparing technical presentations that explain the products and services of the company to customers or prospective clients.&middot; Seek quotations from the sub-vendor, sub-contractor, etc.&middot; Review tender documents and understand or else seek clarifications from either the customer or the department manager.&middot; Building and maintaining effective customer relationships.&middot; Contribute to the development of marketing, customer retention, advertising, pricing, and distribution strategies for the district or branch.&middot; Working closely with the Design Engineers to fulfill customer/client requirements.&middot; Determining improvements by analyzing equipment or services offered and proposing changes in equipment, processes, or use of materials or services.&middot; Anticipate customers&rsquo;/clients&rsquo; needs and provide appropriate solutions or recommendations that meet their requirements. Or demonstrate proposed cost reductions.&middot; Stay abreast of the market conditions and trends in the field pertinent to services and products.&middot; Identifying new products/services that may be of value to add to the company product range based on the feedback from customers and competitors.&middot; Coordinating with the credit control team and follow up on the Credit Facility application for newly acquired customers/clients.&middot; Working effectively with the company&rsquo;s management and the sales team to develop long-term strategic relationships.&middot; Responsible for administering, communicating and complying with all company policies and procedures, whether formally or informally communicated.&middot; Supporting the accounts team to ensure that receivables are collected on time and at the best communication practice possible.&middot; Contributing to team effort by accomplishing related results as needed.Requirements.Minimum of 3 years experience of supervising field in Facility Management.Strong verbal, written, and interpersonal skills.Problem-solving skills.The ability to think methodically and to manage projects.Ability to work to deadlines and within budgets.Excellent verbal and written communication skills.Fluent in English and Arabic language and literature.Can work under pressure.Motivated and positive thinker.Job Type: ContractContract length: 24 monthsPay: AED2,000.00 - AED2,500.00 per monthJob Types: Full-time, Contract Contract length: 24 monthsPay: AED2,000.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Maintenance Coordinator: 3 years (Required)</li></ul>Language:<ul><li>Fluent in English, and Arabic is an advantage (Required)</li></ul>

Maintenance Office Coordinator

AECOM

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description This opportunity is part of AECOM's Fursa Program and open exclusively to UAE Nationals holding a valid family book. AECOM is currently seeking a professional oriented Front Office Coordinator to join our team in Abu Dhabi. As the first point of contact for clients and visitors, this role plays a crucial role in creating a positive and welcoming atmosphere. If you excel in a dynamic environment and possess outstanding communication skills, we invite you to apply for this exciting opportunity. Front Desk Operations <ul> <li>Serves as the first point of contact for greeting visitors and callers to the department.</li> <li>Works under general supervision, exercising some judgment in directing and assisting guests.</li> <li>Manages the reception area, ensuring a tidy and organized space.</li> <li>Ensures a welcoming experience for clients and visitors.</li> </ul> Communication <ul> <li>Answers and directs incoming telephone calls, taking accurate messages when necessary.</li> <li>Responds to inquiries and provides information about the company to visitors and callers.</li> </ul> Administrative Support <ul> <li>Accomplishes basic administrative duties, maintaining office deliveries and supplies.</li> <li>Sends and sorts faxes, maintains conference room schedules and appearance.</li> <li>Assists with the preparation for special meetings and events.</li> </ul> Office Coordination <ul> <li>Places service calls for building management, ensuring a well maintained office environment.</li> <li>Utilizes Word, Excel, Outlook, and office forms for accomplishing administrative functions.</li> <li>Performs tasks such as typing, mailing, and maintaining office supplies.</li> </ul> Qualifications Minimum Requirements <ul> <li>Minimum of 2 years of experience desired.</li> <li>High school diploma or equivalent.</li> <li>Proven experience in a similar customer facing role.</li> <li>Excellent communication and interpersonal skills.</li> <li>Proficient in Microsoft Office Suite.</li> <li>Displays good interpersonal, verbal, and written communication skills.</li> <li>Demonstrates organizational skills to manage various administrative responsibilities.</li> <li>Ability to multitask and prioritize tasks effectively.</li> </ul> As part of AECOM's commitment to Emiratisation, only UAE Nationals with a family book will be considered for this role. Business Information ReqID: J Business Line: Geography OH Business Group: DCS Strategic Business Unit: ME and Africa Career Area: Administration Work Location Model: On Site Equal Opportunity Statement As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Front Office Coordinator - إماراتيين (خلاصة القيد)

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
This opportunity is part of AECOM&rsquo;s Fursa Program and open exclusively to UAE Nationals holding a 
valid family book.
AECOM are currently seeking a professional and people-oriented Front Office Coordinator to join our team in Abu Dhabi. As the first point of contact for our clients and visitors, this role plays a crucial role in creating a positive and welcoming atmosphere. If you excel in a dynamic environment and possess outstanding 
communication skills, we invite you to apply for this exciting opportunity.<div> 

Front Desk Operations: 
<ul><li>Serves as the first point of contact for greeting visitors and callers to the department.</li><li>Works under general supervision, exercising some judgment in directing and assisting guests.</li><li>Manages the reception area, ensuring a tidy and organized space.</li><li>Ensures a welcoming experience for clients and visitors.</li></ul>
Communication: 
<ul><li>Answers and directs incoming telephone calls, taking accurate messages when necessary.</li><li>Responds to inquiries and provides information about the company to visitors and callers.</li></ul>
Administrative Support: 
<ul><li>Accomplishes basic administrative duties, maintaining office deliveries and supplies.</li><li>Sends and sorts faxes, maintains conference room schedules and appearance.</li><li>Assists with the preparation for special meetings and events.</li></ul>
Office Coordination: 
<ul><li>Places service calls for building management, ensuring a well-maintained office environment.</li><li>Utilizes Word, Excel, Outlook, and office forms for accomplishing administrative functions.</li><li>Performs tasks such as typing, mailing, and maintaining office supplies.</li></ul></div> 
Qualifications<div> 
Minimum Requirements 
<ul><li>Minimum of 2 years of experience desired</li><li>High school diploma or equivalent.</li><li>Proven experience in a similar customer-facing role.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office Suite.</li><li>Displays good interpersonal, verbal, and written communication skills.</li><li>Demonstrates organizational skills to manage various administrative responsibilities.</li><li>Ability to multitask and prioritize tasks effectively.</li></ul></div><ul><li>As part of AECOM&rsquo;s commitment to Emiratisation, only UAE Nationals with a family book will be</li></ul>
considered for this role. 
Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Sundus

<div>
 
 JPC - 5641
 
 
 📌 Hiring: Office Administrator &amp; Coordinator (Arabic Speaker)
 
 
 
 We are looking for a proactive and detail-oriented
 
 Office Administrator &amp; Coordinator
 
 (Arabic speaker) to support daily operations and ensure smooth office workflow.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage office administration, documents, and correspondence
 </li>
 <li>
 Coordinate meetings, schedules, and office supplies
 </li>
 <li>
 Support employee onboarding/offboarding
 </li>
 <li>
 Prepare reports, letters, and presentations
 </li>
 <li>
 Liaise with vendors and maintain office facilities
 </li>
 <li>
 Assist with compliance, audits, and departmental support
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Experience in office administration (preferred)
 </li>
 <li>
 Fluency in Arabic and English
 </li>
 <li>
 Strong communication and organizational skills
 </li>
 <li>
 Proficiency in MS Office and admin tools
 </li>
 </ul>
</div>

Admin

Fulkrum

<div>Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide.

Our commitment to excellence has been recognised with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). Most recently, Fulkrum was named the 2025 winner in the People, Culture &amp; Optimisation category at the EIC North &amp; Central America Regional Awards. 


Our Abu Dhabi office is currently seeking a highly motivated and experienced Coordination Assistant to join our dynamic team. 
Role Overview:

The role will be to directly support the coordination team in your regional office with all administration and coordination matters. The role will be varied and fast-paced. 
Key Responsibilities and Duties
<ul>
<li>Support the Coordination team with all administrative and coordination tasks.</li>
<li>Handle internal and external office enquiries efficiently.</li>
<li>Regularly update our database with client and inspector data and reports</li>
<li>Research on behalf of managers as needed.</li>
<li>You will be expected to ensure that the database is up to date, and to input client/inspector data and reports into the system regularly.</li>
<li>Source candidates in line with client requirements.</li>
<li>Prepare and manage client timesheets for the QCC.</li>
<li>Review and approve inspectors&rsquo; invoices promptly.</li>
<li>Provide backup coordination support during urgent or emergency situations when assistance is required by the lead QC coordinator. 
</li>
<li>Contact Technical Personnel for up-to-date certificates and CVs.</li>
<li>Formatting inspector CVs to maintain professional standards.</li>
<li>Book meetings for managers and colleagues, ensuring smooth scheduling.</li>
<li>Manage incoming calls and draft correspondence.</li>
<li>Taking minutes during meetings and handling various day-to-day administrative tasks</li>
<li>Plan and arrange social events and team-building activities with local managers</li>
<li>Support the Accounts team with AP/AR enquiries</li></ul> 


Skills and Qualifications:
<ul>
<li>Excellent time management and efficiency</li>
<li>Ability to meet deadlines and keen eye for detail.</li>
<li>Must be able to read and interpret instructions carefully</li>
<li>Extensive working knowledge of MS Office programs</li>
<li>Strong Administration skills</li></ul> 


Personal Skills:
<ul>
<li>Organisational skills and ability to multitask</li>
<li>Excellent communication skills</li>
<li>Strong team ethics</li>
<li>Working flexibly, providing continued support to the Fulkrum team where required</li></ul> 


HSE Awareness:

All personnel are made aware of Fulkrum&rsquo;s Health and Safety policy and procedures during the Onboarding process. 
Why Join Us?

This is an exciting opportunity for a driven Coordination Assistant to showcase their expertise in a supportive and collaborative environment. At Fulkrum, you&rsquo;ll make a tangible impact while advancing your career in the thriving global business sector. 
We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum's success in attracting new clients and expanding our global footprint is a testament to our excellence and dedication. We have regular reward and recognition initiatives, a social budget, and a refer-a-friend scheme to ensure our team feels valued and motivated. 
Join us to be part of a high-performing team with ample opportunities for skill enhancement and development. Be a part of our success story and contribute to our continued growth and innovation. 
Apply now and become a valued part of our growing team! 


Fulkrum</div>

Coordination Assistant

Whiteshield

<div>Whiteshield is a global policy advisory and AI economics firm known for our ability to respond to global challenges rapidly and incisively. We use the most advanced tools and technology and combine them with our team of leading international experts to engage decision-makers in tackling society's most significant challenges. We are recognized for our rapid decision support, innovation, data science algorithms and deep policy expertise. We are specialists in &quot;connecting the dots&quot; between policy, business and technology.
We are looking for a highly organized, proactive, and detail-driven Office Coordinator &amp; Executive Support Specialist to join our team. This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting leadership, and takes pride in creating a seamless, welcoming, and efficient office experience. You will play a key role in supporting executive priorities, managing daily office operations, and ensuring a smooth visitor and employee experience. The ideal candidate is a strong communicator with excellent judgment, a solutions-oriented mindset, and the ability to handle sensitive information with discretion. If you are someone who brings energy, professionalism, and reliability to everything you do - and loves being the go-to person who keeps the office running at its best - we would love to hear from you.
Requirements
Executive Administrative Support<ul><li>Manage complex calendars and proactively prioritize competing meetings, deadlines, and commitments with key stakeholders.</li><li>Assist with travel arrangements, logistics, and itinerary planning.</li><li>Monitor and organize email communications, ensuring timely follow-up on key items.</li><li>Track and manage expenses, receipts, reimbursements, and budget-related administrative tasks.</li><li>Support occasional personal tasks and errands with professionalism and discretion.</li><li>Maintain a high level of discretion, sound judgment, and professionalism in handling confidential or sensitive matters.</li><li>Serve as a liaison between leadership and internal/external stakeholders to ensure smooth communication and follow-through.</li><li>Handle special projects and tasks that support executive priorities.</li></ul>
Office Operations &amp; Coordination<ul><li>Oversee daily office operations to maintain a clean, organized, and efficient workspace.</li><li>Manage office supplies and equipment.</li><li>Coordinate meeting room schedules, team events, and on-site meetings.</li><li>Assist with onboarding processes such as workspace setup and materials preparation.</li><li>Serve as the main point of contact for building management, service providers, and visitors.</li><li>Maintain office safety and security by following safety procedures and controlling visitor access to the office as appropriate.</li><li>Ensure the office environment reflects a welcoming, professional atmosphere.</li></ul>
Front Desk &amp; Visitor Experience<ul><li>Greet and assist visitors, clients, and team members in a warm, professional and friendly manner.</li><li>Answer and route incoming calls and respond to general inquiries.</li><li>Manage incoming and outgoing mail, deliveries, and packages.</li><li>Maintain reception and common areas to uphold brand and firm standards.</li><li>Be present day to day to support employees and visitors as required.</li></ul>
Benefits
WHY CHOOSE US |
Our Commitment to Equal Opportunities: At Whiteshield, we are committed to providing equal opportunities in employment regardless of individual characteristics. We recognize that our employees feel appreciated when their thoughts and values are respected and considered. We&rsquo;re committed to maintaining and driving an inclusive culture and workplace where all talents are nurtured and feel empowered to contribute.
Celebrating Achievements: At Whiteshield, we seek to reward those who demonstrate exceptional individual achievements above and beyond expectations in the pursuit of continuously seeking excellence for our clients. When individuals excel, we show our appreciation and celebrate achievements by generously recognizing and supporting the career progression of those who make unique contributions to the firm.
Empowering Our People: At Whiteshield, we recognize that our employees are the core to our success and believe that when our exceptional talent comes together, and wellbeing is a priority &ndash; innovation thrives. We are dedicated to promoting and encouraging a healthy work-life balance and adopting a genuinely flexible working model to empower our employees to pursue a balance that suits their personal needs.</div>

Executive & Office Assistant (UAE National)

Dr Firas Dental & Orthodontic Center

This role will be responsible for acting as the intermediary between patients and various insurance company for the dental services offered by the facility. This role will also be responsible for verifying patient health insurance benefits, communicating with patients, and processing insurance payments.A. Administration<ul><li>Document and update all services rendered to patient&rsquo;s file</li><li>Provide updated list of approved patients via Dok32 to reception and dentist to call and schedule appointments</li><li>Accurate communication to patients and dentist departments in regards to queries for insurance policy, coverage and limit</li><li>Create monthly reports for the Medical Director and Dental department such as: no. of approved cases, upcoming appointments, remaining appointments, and total cases rendered</li><li>Fill reimbursement forms if required for uncovered insurance policies holders</li></ul>B. Medical Insurance<ul><li>Ensure proper documentation of patient&rsquo;s file for any dental procedure that requires prior-approval request</li><li>Use implemented system to claim pre-approved cases upon completion of planning from treating dentist on a daily basis.</li><li>Follow the designated procedures to ensure approval of claims and prevent denied claims</li><li>Coordinate and inform treating dentist for any incorrect clinical note such as the diagnose, procedure code, tooth number and time of treatment.</li><li>Update the reception and dental department for approved claims in order to schedule appointments</li><li>Coordinate with cashier to ensure accurate and updated insurance card details before the patients meets the treating dentist</li><li>In cases for denied claims, conduct follow-ups with insurance companies and inquire for justification on denied claims</li><li>Re-submit denied claims upon reviewing denial code received from insurance companies</li><li>In cases of re-denied claims, consult with the treating dentist and the Chief Medical Officer for appropriate action</li><li>Update patient file for final denied claims and inform the treating dentist and patient accordingly</li><li>Bill daily rendered procedures and prepare submission to covered insurance companies and self-paid patients</li><li>Adhere to task given by the Chief Medical officer</li></ul>Qualifications:<ul><li>With at least 2 years of experience as an Insurance Coordinator in Dental field</li><li>Ability to work in a pressurized work environment</li><li>Knowledge in using Dental EMR is a plus</li></ul>Job Type: Full-time

Insurance Coordinator (Dental)

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Maintenance Office Coordinator

Front Office Coordinator - إماراتيين (خلاصة القيد)

Front Office Coordinator - إماراتيين (خلاصة القيد)

Admin

Coordination Assistant

Executive & Office Assistant (UAE National)

Insurance Coordinator (Dental)