executive assistant

operations manager

receptionist

admin assistant

admin assistant / secretary Jobs in Abu Dhabi

admin assistant / secretary

office coordinator

Confidential Careers

<div>
 
 
 Location:
 
 Abu Dhabi
 
 
 
 Reporting to:
 
 CEO
 
 
 
 Employment Type:
 
 Full‑Time
 
 
 
 
 
 We are seeking a highly professional
 
 Executive Office Coordinator
 
 to support the CEO in a fast‑paced, high‑impact environment. This role requires exceptional organizational skills, strong communication abilities, and the highest level of discretion.
 
 
 
 
 
 As part of our
 
 Emiratization talent development efforts
 
 ,
 
 Emirati Nationals are strongly encouraged to apply
 
 .
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide high‑level executive support to the CEO, ensuring seamless coordination of daily operations.
 </li>
 <li>
 Manage complex calendars, arrange meetings, prepare agendas, and ensure timely follow‑ups.
 </li>
 <li>
 Draft, review, and circulate confidential correspondence, reports, and presentations.
 </li>
 <li>
 Coordinate high‑level engagements with internal stakeholders, external partners, and government entities.
 </li>
 <li>
 Organize business travel, logistical arrangements, protocol requirements, and visitor coordination.
 </li>
 <li>
 Maintain an efficient documentation and filing system (electronic and physical).
 </li>
 <li>
 Support executive decision‑making through organized briefings, meeting preparation, and information flow.
 </li>
 <li>
 Uphold strict confidentiality and demonstrate the highest levels of professionalism.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Emirati talent encouraged to apply
 </li>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field (preferred).
 </li>
 <li>
 3+ years of experience supporting senior executives or handling executive office duties.
 </li>
 <li>
 Strong communication skills (written and verbal).
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple priorities.
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
 </li>
 <li>
 High degree of discretion, maturity, and attention to detail.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 A unique opportunity to work directly with the CEO in a high‑impact, strategic environment.
 </li>
 <li>
 Exposure to leadership decision‑making and executive operations.
 </li>
 <li>
 Professional growth and development within a leading organization.
 </li>
 </ul>
 
 
</div>

Executive Office Coordinator (Emiratization Initiative)

CONSUL ENGINEERING AND ARCHITECTUR

Job Opportunity:Architect Engineer / BIM 6D Coordinator Location: Mohammed Bin Zayed City (MBZ), Abu Dhabi, UAECompany: Leading Design and Consultancy OfficeAre you a highly skilled Architect Engineer with deep expertise in BIM methodologies and a proven track record in the UAE? We are seeking a talented professional to join our dynamic team as an Architect Engineer / BIM 6D Coordinator.The Role: Architect Engineer / BIM 6D CoordinatorThis dual-role position requires a proactive professional who can manage both architectural design tasks and advanced BIM coordination activities.Key ResponsibilitiesBIM Coordination: Function as the primary BIM Coordinator, ensuring successful implementation of BIM processes and standards on all projects.Clash Detection &amp; Reporting: Generate detailed clash detection reports using Navisworks and coordinate solutions with the design team.Architectural Design: Execute high-quality architectural design tasks and documentation.Visualization: Produce high-quality 3D renders and visualizations using Lumion and 3ds Max.ADM Compliance: Ensure all designs and documentation comply with Abu Dhabi Municipality (ADM) regulations and submission standards.Essential Qualifications &amp; RequirementsExperience: A minimum of 4 years of professional experience working within the UAE.Registration: Must possess a valid Engineering Registration Card.Software Mastery: Excellent proficiency in:Revit (Mandatory)Lumion3ds MaxNavisworksLocal Knowledge: Strong working knowledge of Abu Dhabi Municipality (ADM) procedures and requirements.Why Join Us?Work on exciting and challenging projects with a highly reputable consultancy in Abu Dhabi.Be at the forefront of BIM 6D implementation in a fast-paced environment.Contribute directly to the successful delivery of landmark designs.How to ApplyIf you meet the above requirements and are ready for a challenging and rewarding career step, please send your CV and comprehensive Portfolio to the email below:Email: careers@consul-engineering.comOnly candidates with relevant UAE experience and the required registration will be considered.Job Types: Full-time, ContractWork Location: In person

Architect Engineer / BIM 6D Coordinator

GLOBAL BEAM TELECOM LLC.

We are seeking a reliable and organized Female Admin Assistant cum Customer Support Executive based in Abu Dhabi to support daily office operations and provide excellent customer service. The candidate will handle administrative tasks while assisting customers with inquiries and service requests.Key Responsibilities<ul><li>Provide administrative support including filing, documentation, and office coordination.</li><li>Handle incoming calls, emails, and customer inquiries professionally.</li><li>Maintain records of customer interactions and follow up when required.</li><li>Coordinate with internal departments to ensure timely service delivery.</li><li>Schedule meetings and manage office correspondence.</li><li>Assist in maintaining office supplies and administrative records.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>1&ndash;3 years of experience in administration or customer support.</li><li>Good knowledge of Microsoft Office (Word, Excel, Outlook).</li><li>Strong communication and organizational skills.</li><li>Ability to multitask and work in a fast-paced environment.</li></ul>Preferred<ul><li>Experience in customer service or office administration in UAE.</li></ul>Job Type: Full-time

Admin Assistant / Customer Support Executive

MediTrust Management of Medical Facilities

Are you an Excel whiz with a passion for accounts and administration? If so, we want you on our team! We are seeking a highly organized and detail-oriented Office admin Assistant to join our office. In this role, you will play a vital part in supporting our team and ensuring efficient office operations.Requirements:Microsoft knowledgeHR skillsAccounting SkillsHealthcare ExperienceKnowledge of KPIJob Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthApplication Question(s):<ul><li>Visa status</li><li>Expected joining date</li></ul>Experience:<ul><li>administrative: 1 year (Preferred)</li><li>Healthcare: 1 year (Preferred)</li></ul>Work Location: In person

Admin Assistant

Property Shop Investment LLC

Key ResponsibilitiesAdministrative Support<ul><li>Manage daily calendars, appointments, and scheduling.</li><li>Organize meetings, prepare agendas, and take meeting minutes.</li><li>Handle email correspondence and communication on behalf of the manager.</li><li>Maintain and organize documents, files, and records.</li></ul>Operational &amp; Personal Support<ul><li>Coordinate travel arrangements, itineraries, and hotel bookings.</li><li>Assist with personal errands, reminders, and task management.</li><li>Support in preparing reports, presentations, and documentation.</li><li>Handle confidential information with discretion and integrity.</li></ul>Coordination &amp; Communication<ul><li>Liaise with internal teams, clients, and external partners professionally.</li><li>Follow up on pending tasks, deliverables, and deadlines.</li><li>Serve as a point of contact for scheduling and information flow.</li></ul>Office &amp; Task Management<ul><li>Monitor office supplies and coordinate with admin for required items.</li><li>Manage small events, bookings, and logistics when needed.</li><li>Support in small project coordination and task tracking.</li></ul>Qualifications &amp; SkillsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration or relevant field (preferred).</li><li>1&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or in an administrative role.</li></ul>Core Skills<ul><li>Excellent verbal &amp; written communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient with MS Office (Word, Excel, PowerPoint) and digital scheduling tools.</li><li>High attention to detail and accuracy.</li><li>Ability to work under pressure and manage time effectively.</li><li>Professional demeanor and strong interpersonal skills.</li></ul>Job Type: Full-timePay: AED10,000.00 - AED18,000.00 per month

Personal Assistant- Arabic Speaker

Atomica Precision Electronics Instruments Trading

<ul><li>Manage and respond to incoming emails, calls, and correspondence professionally.</li><li>Maintain filing systems (physical and digital) for easy document retrieval.</li><li>Coordinate shipping &amp; logistics for office equipment, instruments, and documents.</li><li>Follow up with clients and suppliers on pending documents, deliveries, and payments.</li><li>Prepare letters, memos, reports, and other routine communications.</li><li>Handle visa, hotel, and flight bookings for staff and guests.</li><li>Support the preparation and submission of invoices and required documentation to clients or platforms (e.g., ADNOC, ENEC, FANR).</li><li>Ensure the office is well-maintained and stocked with supplies.</li><li>Liaise with PRO for government documentation and visa processing.</li><li>Update and track key records such as PO logs, delivery notes, shipment tracking, etc.</li><li>Support the Business Development and Technical teams with basic coordination tasks.</li></ul>if you are fit for this position please send your email to sales@atomica.ae<ul><li>Ensure confidentiality and security of company documents and information.</li></ul>نوع الوظيفة: دوام كاملالراتب المدفوع: AED١٫٠٠&nbsp;لكل شهر

Office Administrator

PureHealth

<div>
 
 
 Job Title: Front Desk Receptionist
 
 
 
 
 
 
 
 Location: Abu Dhabi
 
 
 
 
 
 
 
 About the Role
 
 
 
 We are seeking a poised, service-oriented
 
 Administrative Assistant (Front Desk)
 
 to be the welcoming face and professional anchor of our Dubai office. This role demands an individual who embodies exceptional hospitality standards, delivers seamless coordination, and maintains an unwavering commitment to service excellence.
 
 
 As the first point of contact for our guests, partners, and internal teams, you will ensure a polished and memorable front-office experience while supporting the broader organization with high-level administrative efficiency.
 
 
 
 
 
 We are looking for someone who naturally brings premium guest-service etiquette, refined presentation, and an elevated customer-facing approach.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee front desk operations with grace and professionalism, ensuring every visitor and caller receives a warm, hospitality-driven experience.
 </li>
 <li>
 Greet and assist guests, coordinate visitor logistics, and uphold reception standards befitting a high-end corporate environment.
 </li>
 <li>
 Manage incoming calls, emails, and inquiries with clarity, accuracy, and a customer-first mindset.
 </li>
 <li>
 Organize and support internal and external events, including meeting arrangements, logistics coordination, and guest preparation.
 </li>
 <li>
 Handle meeting room schedules, appointment confirmations, and day-to-day office coordination.
 </li>
 <li>
 Provide cross-functional administrative support to various departments, ensuring smooth and efficient internal operations.
 </li>
 <li>
 Maintain an aesthetically pleasing reception and office environment in line with corporate branding and service expectations.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree, diploma, or equivalent experience in administration, hospitality, or a related field.
 </li>
 <li>
 
 Preferred: Strong hospitality or front-of-house experience
 
 (hotel, luxury service, airlines, or premium customer service).
 </li>
 <li>
 Excellent interpersonal and communication skills with a professional demeanor and polished presentation.
 </li>
 <li>
 Demonstrated ability to multitask, prioritize, and work in a fast-paced, client-facing setting.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong command of written and verbal English; additional languages are an advantage.
 </li>
 <li>
 A proactive, detail-oriented individual with a service-driven mindset and impeccable organizational skills.
 </li>
 </ul>
 
 
 
 
 
 About PureHealth
 
 
 
 PureHealth is the UAE&rsquo;s largest integrated healthcare platform, committed to revolutionizing the nation&rsquo;s healthcare ecosystem and advancing the future of health through innovation, technology, and world-class care delivery.
 
 
 
 
 
 
 Why Join Us
 
 
 
 At PureHealth, you&rsquo;ll be part of a transformational journey to redefine healthcare through technology and human-centered innovation. We empower our teams to create impact, challenge boundaries, and lead change. Working with us means contributing to a purpose-driven mission&mdash;advancing the future of health&mdash;while growing your career in one of the UAE&rsquo;s most dynamic, fast-evolving organizations
 
</div>

Front Desk Receptionist

Explore 280+ Office coordinator in Abu Dhabi this April. Find roles across top companies and apply now to boost your career.