office coordinator

Confidential Careers

<div>
 
 
 Location:
 
 Abu Dhabi
 
 
 
 Reporting to:
 
 CEO
 
 
 
 Employment Type:
 
 Full‑Time
 
 
 
 
 
 We are seeking a highly professional
 
 Executive Office Coordinator
 
 to support the CEO in a fast‑paced, high‑impact environment. This role requires exceptional organizational skills, strong communication abilities, and the highest level of discretion.
 
 
 
 
 
 As part of our
 
 Emiratization talent development efforts
 
 ,
 
 Emirati Nationals are strongly encouraged to apply
 
 .
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Provide high‑level executive support to the CEO, ensuring seamless coordination of daily operations.
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 Manage complex calendars, arrange meetings, prepare agendas, and ensure timely follow‑ups.
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 Draft, review, and circulate confidential correspondence, reports, and presentations.
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 Coordinate high‑level engagements with internal stakeholders, external partners, and government entities.
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 Organize business travel, logistical arrangements, protocol requirements, and visitor coordination.
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 Maintain an efficient documentation and filing system (electronic and physical).
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 Support executive decision‑making through organized briefings, meeting preparation, and information flow.
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 Uphold strict confidentiality and demonstrate the highest levels of professionalism.
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 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
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 Emirati talent encouraged to apply
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 Bachelor&rsquo;s degree in business administration, Management, or a related field (preferred).
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 3+ years of experience supporting senior executives or handling executive office duties.
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 Strong communication skills (written and verbal).
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 Excellent organizational skills with the ability to manage multiple priorities.
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 Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
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 High degree of discretion, maturity, and attention to detail.
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 </ul>
 
 
 
 
 
 What We Offer
 
 
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 A unique opportunity to work directly with the CEO in a high‑impact, strategic environment.
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 Exposure to leadership decision‑making and executive operations.
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 Professional growth and development within a leading organization.
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 </ul>
 
 
</div>

Executive Office Coordinator (Emiratization Initiative)

CONSUL ENGINEERING AND ARCHITECTUR

Job Opportunity:Architect Engineer / BIM 6D Coordinator Location: Mohammed Bin Zayed City (MBZ), Abu Dhabi, UAECompany: Leading Design and Consultancy OfficeAre you a highly skilled Architect Engineer with deep expertise in BIM methodologies and a proven track record in the UAE? We are seeking a talented professional to join our dynamic team as an Architect Engineer / BIM 6D Coordinator.The Role: Architect Engineer / BIM 6D CoordinatorThis dual-role position requires a proactive professional who can manage both architectural design tasks and advanced BIM coordination activities.Key ResponsibilitiesBIM Coordination: Function as the primary BIM Coordinator, ensuring successful implementation of BIM processes and standards on all projects.Clash Detection &amp; Reporting: Generate detailed clash detection reports using Navisworks and coordinate solutions with the design team.Architectural Design: Execute high-quality architectural design tasks and documentation.Visualization: Produce high-quality 3D renders and visualizations using Lumion and 3ds Max.ADM Compliance: Ensure all designs and documentation comply with Abu Dhabi Municipality (ADM) regulations and submission standards.Essential Qualifications &amp; RequirementsExperience: A minimum of 4 years of professional experience working within the UAE.Registration: Must possess a valid Engineering Registration Card.Software Mastery: Excellent proficiency in:Revit (Mandatory)Lumion3ds MaxNavisworksLocal Knowledge: Strong working knowledge of Abu Dhabi Municipality (ADM) procedures and requirements.Why Join Us?Work on exciting and challenging projects with a highly reputable consultancy in Abu Dhabi.Be at the forefront of BIM 6D implementation in a fast-paced environment.Contribute directly to the successful delivery of landmark designs.How to ApplyIf you meet the above requirements and are ready for a challenging and rewarding career step, please send your CV and comprehensive Portfolio to the email below:Email: careers@consul-engineering.comOnly candidates with relevant UAE experience and the required registration will be considered.Job Types: Full-time, ContractWork Location: In person

Architect Engineer / BIM 6D Coordinator

ADAMZ IT SOLUTIONS

<ul><li>Job Title: Office Admin cum Secretary</li><li>Job Location : Musaffah 39, Abudhabi</li><li>Gender preference : Male</li><li>Company : ADAMZ IT SOLUTIONS</li></ul>Job Responsibilities:- Handle general administrative and secretarial duties- Manage emails and phone calls with customers, partners, and suppliers - Handle MCC-related tasks including email communication, document submissions, AutoCAD drawings, and inspection coordination. - Assist with basic accounting tasks - Prepare ads, flyers, and document templates - Use AI tools to assist with office work, content preparation and social media marketing - Coordinate with administrative and technical teams to schedule meetings, projects, works, etc.Requirements:- 3+ years experience in office coordination and administration- Knowledge of basic accounting and AutoCAD - Experience with AI tools - Skills in designing ads and flyers - Good communication and organizational skills - Ability to handle MCC and other government / legal works - Ability to work independently and as part of a team, with good leadership qualities.If interested, plz WhatsApp your CV and cover letter to adamzitsrecruitment@gmail.com or via WhatsApp to +971526521362Job Types: Full-time, PermanentPay: AED2,000.00 - AED3,000.00 per monthApplication Question(s):<ul><li>What are the accounting software you are familiar with? </li><li>What are the AI tools and software you specialize in? </li><li>Do you know Autocad? </li></ul>Experience:<ul><li>Administrative: 3 years (Preferred)</li></ul>Work Location: In person

Admin cum Secretary

Abu Dhabi ports

<div>The Fleet Management Coordinator and Driver is responsible for coordinating between divisions, managing data entry, and ensuring the effective allocation, tracking, and compliance of the AD Ports Group vehicle fleet. In addition to administrative duties, this role involves active driving responsibilities, including the delivery of items across various locations. The coordinator acts as the primary focal point for drivers and division heads, ensuring strict adherence to the AD Ports Group Vehicle Allocation Policy. They promote sustainability, operational excellence, and responsible resource management by monitoring vehicle usage, maintaining accurate records, ensuring the physical neatness of the fleet, and fairly distributing the workload among all drivers.</div>
 <div><div><div>Responsibilities: Driving &amp; Delivery Operations 
 
A core component of this role involves working directly as a driver to support operational needs. The coordinator is responsible for the safe and timely delivery of items, documents, and personnel across AD Ports Group locations. They must ensure that all driving activities strictly adhere to UAE traffic laws and internal safety regulations. Maintaining the physical neatness, cleanliness, and overall presentation of the assigned vehicles is a mandatory daily responsibility, ensuring the fleet reflects the professional standards of the organization. 
 
Workload Distribution &amp; Driver Scheduling 
 
The coordinator is tasked with effectively distributing the daily workload among the driving team. This includes scheduling trips, assigning delivery routes, and allocating tasks fairly to ensure optimal operational coverage across all divisions. They must balance the workload to prevent driver fatigue, minimize vehicle underutilization, and ensure that all divisional requests are met promptly and efficiently. Regular review of task assignments and driver availability ensures that no single driver is overburdened while maintaining uninterrupted service across the organization. 
 
Pool Car Log Recording &amp; Focal Point Coordination 
 
The coordinator is responsible for recording and maintaining comprehensive vehicle logs for all pool cars. This includes tracking daily usage, mileage, trip purposes, and driver assignments for every pool vehicle in the fleet. Furthermore, the coordinator must actively collaborate and coordinate with other departmental focal points across the organization to ensure that the logbooks for all vehicles are consistently updated, accurate, and fully aligned with the central GSD records. Regular follow-ups with focal points are required to verify that no entries are missing, that all discrepancies are resolved promptly, and that the logbook data is ready for audit at any time. 
 
Fleet Coordination &amp; Compliance 
 
The coordinator ensures vehicles are allocated based on operational justification and approved entitlement categories, preventing unauthorized upgrades or changes without formal justification. They enforce the AD Ports Group Vehicle Allocation Policy, ensuring vehicles are used exclusively for official duties and personal use is strictly prohibited unless explicitly authorized. Furthermore, they monitor and enforce the daily return policy, ensuring all ADPG vehicles are parked at designated office or port locations after business hours. They also manage exceptions for overnight home parking under the Delegation of Authority ( DoA ). Actively monitoring and reporting instances of vehicle misuse &mdash; including unauthorized drivers, GPS tampering, parking violations, fuel card misuse, unreported damages, maintenance neglect, and underutilization &mdash; is a critical part of this role. 
 
Division Coordination &amp; Communication 
 
The coordinator acts as a seamless liaison between different divisions and the General Services Department to ensure operational needs are met efficiently. They brief all vehicle users and drivers on updated policy requirements, proper usage guidelines, and disciplinary consequences for non-compliance. In addition, they serve as the first point of contact for drivers experiencing emergencies after hours, providing guidance and escalating issues to the GSD as necessary. 
 
Data Entry &amp; Record Keeping 
 
Ensuring mandatory recordkeeping for accountability and audit readiness is a primary duty. The coordinator verifies and maintains records of valid UAE Driver Licenses, Emirates IDs (EID), and official AD Ports Group Employee IDs for all assigned users. They maintain regular documentation of vehicle usage, mileage, and trips, keeping written justification records for any underutilized vehicles. Documenting all scheduled and unscheduled service records ensures vehicles adhere to service intervals. They also ensure immediate reporting and documentation of all vehicle damages, fines, accidents, or irregularities. Utilizing standard compliance tracking templates, they monitor vehicle info, documentation status, maintenance schedules, and parking/usage compliance.</div></div></div>
 <div>Qualifications: High School Diploma or equivalent. Valid UAE Driving License. 
 
Experience 
 
Proven experience as a driver, fleet coordinator, logistics assistant, or in a similar administrative/delivery role. Experience working within a corporate or industrial environment, preferably within the UAE.</div>

Coordinator - Fleet Management

TALENTMATE

<div>
 
 Job Description
 
 
 
 As a Receptionist at our innovative company, you will serve as the initial point of contact for our valued clients and visitors. In this pivotal front-line role, your primary responsibility will be to ensure the seamless operation of our reception area while providing an exceptional first impression to anyone entering our premises. Your positive attitude, professionalism, and outstanding communication skills will enhance our company's image. The ideal candidate will handle administrative duties efficiently and coordinate with different departments to address the needs of our staff and clientele. This position requires a highly organized individual who can manage multiple tasks with attention to detail and confidentiality.
 
 
 
 Responsibilities
 
 
 
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 Greet and welcome guests as they arrive at the office.
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 Direct visitors to the appropriate person and office or department.
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 Answer, screen, and forward incoming phone calls promptly and professionally.
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 Provide basic and accurate information in response to client inquiries.
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 Maintain the reception area in a tidy, organized, and professional manner.
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 Receive, sort, and distribute daily mail and deliveries accurately.
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 Order office supplies, ensure inventory is stocked, and reorder as necessary.
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 Coordinate with building management to ensure facility issues are resolved quickly.
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 Assist in scheduling appointments and managing calendars of executives.
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 Perform other clerical receptionist duties such as filing, photocopying, and faxing.
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 Manage and update the contact list to ensure up-to-date records.
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 Ensure compliance with all company policies, procedures, and regulations.
 
 
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 Requirements
 
 
 
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 Proven work experience as a Receptionist, Front Office Representative, or similar role.
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 Proficiency in Microsoft Office Suite and office equipment like printers.
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 Professional attitude and appearance necessary to excel in this role.
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 Solid written and verbal communication skills are essential for daily duties.
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 Ability to be resourceful and proactive in problem-solving situations.
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 Excellent organizational skills with a focus on attention to detail.
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 High school diploma required; additional education or certifications are a plus.
 
 
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 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Abu Dhabi Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Receptionist 20A26

Atomica Precision Electronics Instruments Trading

<ul><li>Manage and respond to incoming emails, calls, and correspondence professionally.</li><li>Maintain filing systems (physical and digital) for easy document retrieval.</li><li>Coordinate shipping &amp; logistics for office equipment, instruments, and documents.</li><li>Follow up with clients and suppliers on pending documents, deliveries, and payments.</li><li>Prepare letters, memos, reports, and other routine communications.</li><li>Handle visa, hotel, and flight bookings for staff and guests.</li><li>Support the preparation and submission of invoices and required documentation to clients or platforms (e.g., ADNOC, ENEC, FANR).</li><li>Ensure the office is well-maintained and stocked with supplies.</li><li>Liaise with PRO for government documentation and visa processing.</li><li>Update and track key records such as PO logs, delivery notes, shipment tracking, etc.</li><li>Support the Business Development and Technical teams with basic coordination tasks.</li></ul>if you are fit for this position please send your email to sales@atomica.ae<ul><li>Ensure confidentiality and security of company documents and information.</li></ul>نوع الوظيفة: دوام كاملالراتب المدفوع: AED١٫٠٠&nbsp;لكل شهر

Office Administrator

Salayel Hospitality

<div>
 
 Job Purpose
 
 
 
 To provide proactive administrative and helpdesk support to the Operations and Property Management teams, ensuring smooth day-to-day operations, effective communication, accurate documentation, and timely reporting in line with company policies.
 
 
 Key Responsibilities
 
 
 Help Desk &amp; Operations Support
 
 
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 Manage and respond to all incoming helpdesk calls and service requests in a timely manner.
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 Support end users and service providers, coordinating actions and follow-ups.
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 Escalate issues, complaints, and operational concerns to management when required.
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 Provide prompt administrative support and respond to employee queries.
 
 
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 Administration &amp; Office Management
 
 
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 Provide administrative support to Operations Managers, Property Managers, and Assistant Property Managers.
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 Maintain accurate records, databases, and filing systems (electronic and physical).
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 Manage schedules and diaries to ensure efficient coordination of activities.
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 Monitor office supplies, manage inventory, and coordinate replenishment.
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 Coordinate office maintenance and resolve day-to-day office issues.
 
 
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 </ul>
 Documentation &amp; Reporting
 
 
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 Maintain, update, and control SOPs, operational manuals, and shared drive documentation.
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 Ensure property manuals are updated and consistent across all sites.
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 Prepare daily, weekly, monthly, and ad hoc operational reports as required.
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 Maintain transmittal logs, attendance records, leave records, and operational files.
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 Support document control activities as assigned.
 
 
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 Coordination
 
 
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 Liaise with internal departments including HR, Finance, Procurement, IT, and service partners.
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 Coordinate and support administrative staff such as drivers, cleaners, and office assistants.
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 Perform additional duties as assigned by management.
 
 
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 Key Performance Indicators (KPIs)
 
 
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 Timely submission of monthly inventory reports.
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 Regular updates of SOPs and operational manuals.
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 Accurate and timely operational and security reporting.
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 Daily maintenance of incoming and outgoing document logs.
 
 
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 Qualifications &amp; Experience
 
 
 
 Education
 
 
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 Diploma in any discipline (Administration preferred).
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 Office Management certification is an advantage.
 
 
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 Experience
 
 
 
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 Minimum 3 years&rsquo; experience in administration or helpdesk/office coordination.
 
 
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 Skills &amp; Knowledge
 
 
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 Strong knowledge of office administration and documentation control.
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 Familiarity with ERP or back-office systems.
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 Advanced MS Office skills.
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 Excellent communication, organization, and attention to detail.
 
 
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 Job Challenges
 
 
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 Managing urgent and short-notice requests.
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 Flexibility in working hours and duties based on operational needs.
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Help Desk Coordinator

Explore 384+ Office coordinator in Abu Dhabi this April. Find roles across top companies and apply now to boost your career.