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office coordinator

State of Illinois

<p></p><div><div><div><p>We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome</p>
<p><b>Reasonable Accommodation Statement</b></p>
<p>The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.</p>
<p>To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under <b>My Documents Additional Documents</b> section for each application.</p>
<p>Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.</p>
<p><b>Sponsorship for Employment</b></p>
<p>The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.</p>
<p><b>Disclosure of Salary Information</b></p>
<p>In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant&rsquo;s wage or salary history. Employment decisions are not made based on an applicant&rsquo;s wage or salary history. To that end, please <b>do not include wage or salary information in your resume or other profile or application materials</b>.</p>
</div></div><div></div><div><div><div><div><div><b>Job Requisition ID: CS</b>52499</div>
<div><b>
BPIS: </b>10609<br>
<b>Closing Date:</b> 01/16/2026<br>
<b>Agency: </b>Department of Healthcare and Family Services<br>
<b>Class Title:</b> OFFICE COORDINATOR - 30025<br>
<b>Skill Option: </b>Keyboarding<br>
<b>Bilingual Option: </b>None<br>
<b>Salary:</b> Anticipated monthly salary $4,128; Full range $4,128 - $5,450<br>
<b>Job Type:</b> Salaried<br>
<b>Category:</b> Full Time<br>
<b>County:</b> Cook<br>
<b>Number of Vacancies:</b> 1<br>
<b>Bargaining Unit Code: </b>RC014 Clerical Employees, AFSCME<br>
<b>Merit Comp Code:</b></div><br>
<div></div>
<div><b>
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.</b><br>
</div><div></div><div><b>All applicants who want to be considered for this position </b><b>MUST</b><b> apply electronically through the </b><b>illinois.jobs2web.com</b><b> website. State of Illinois employees should click the link near the top left to apply through the </b><b>SuccessFactors</b><b> employee career portal.
</b></div><div><b>Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.</b></div><br>
<div></div>
<div><b>
</b></div><div><b>Why Work for Illinois?</b></div>
<div>
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you&rsquo;re helping to improve schools, protect our natural resources, or support families in need, you&rsquo;re part of something bigger&mdash;something that touches the lives of every person who calls Illinois home.</div>
<div>
No matter what state career you&rsquo;re looking for, we offer jobs that fit your life and your schedule&mdash;flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.</div><br>
<div></div>
<div><b>
Position overview:</b></div>
<div>
The Department of Healthcare and Family Services, Division of Child Support Services is seeking to hire a motivated candidate to serve as an Office Coordinator assigned to our Central Region. Under the direction of the Clerical Supervisor, this position will analyze child support accounts receivables, keyboards letters, forms, records, and other documents relative to income withholding operations related to the Central Region.</div>
<div>
The ideal candidate will have strong knowledge of office practices, procedures, and programs with the ability to follow written and oral instructions.</div>
<div>
.</div>
<div>
HFS values employees with different backgrounds, life experiences, and talents.</div><br>
<div></div>
<div>
Employees receive a robust benefit package including:</div><br>
<div></div>
<ul>
<li>Monday-Friday work schedule</li>
<li>Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)</li>
<li>Health, Life, Vision, and Dental Insurance</li>
<li>Pension Plan</li>
<li>Paid Parental Leave</li>
<li>Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)</li>
<li>Employees earn (12) paid Sick Days annually.</li>
<li>New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.</li>
<li>Employees earn (3) paid Personal Days annually.</li>
<li>(13-14) paid holidays annually (based on start date)</li></ul><br>
<div></div>
<div>
If you are seeking a new opportunity, and this position appeals to you, please apply today!</div><br>
<div></div>
<div>
At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.</div>
<div>
HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.</div><div></div><div><div><div><div><br>
Essential Functions</div>
</div><div><ul><li>Under direction, performs complex and specialized procedures to achieve the service of income withholding orders or to otherwise dispose of delinquency referrals</li>
<li>Reviews and analyzes accounts through the comparison of Healthcare &amp; Family Services (HFS) computer records and Clerk of the Court payment records to determine correct delinquency amount</li>
<li>Gathers information and issues notices of delinquency to responsible relatives whose accounts meet established delinquency guidelines</li>
<li>Gathers information and issues referrals for accounts in need of adjustment to designated accounting staff and referrals for cases in need of legal action to attorneys for Child Support Specialists</li>
<li>Establishes and monitors tracking procedures to monitor status of notices of delinquency, income withholding services, and other work in progress</li>
<li>Keyboards letters, forms, records, and other documents relative to income withholding operations</li>
<li>Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above</li>
</ul></div></div><div><div><div>Minimum Qualifications</div>
</div><div><ul><li>Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college or completion of high school and two (2) years of related office experience or two (2) years of independent business experience</li>
<li>Requires the ability to keyboard accurately at 30 words per minute</li>
</ul></div></div><div><div><div>Conditions of Employment</div>
</div><div><ul><li>Requires the ability to pass a national background check prior to employment due to accessing confidential federal tax information</li>
<li>Requires the ability to utilize and maintain state issued equipment such as a laptop</li>
<li>Requires ability to travel in the performance of duties, with overnight stays as appropriate
<ul><li>The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description</li>
</ul>
</li></ul></div></div></div><div><b>Work Hours:</b> Monday - Friday 8:30 a.m. - 5:00 p.m.<br>
<b>Headquarter Location:</b> 115 S Lasalle St, Chicago, Illinois, 60603<br>
<b>Work County: </b>Cook</div>
<div><b>
Email:</b> HFS.DCSSApps@illinois.gov</div>
<div><b>
Posting Group:</b> Office &amp; Administrative Support</div><br>
<div></div>
<div>
This position DOES NOT contain &ldquo;Specialized Skills&rdquo; (as that term is used in CBAs).</div><br>
<div></div>
<div><b>
APPLICATION INSTRUCTIONS</b></div><div><br>
</div><div>
If you are not already signed in, you will be prompted to do so.</div>
<div>
State employees should sign in to the career portal for State of Illinois employees &ndash; a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.</div>
<div>
Non-State employees should log in on the using the &ldquo;View Profile&rdquo; link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.</div>
<div>
If you have questions about how to apply, please see the following resources:</div>
<div>
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid</div>
<div>
Non-State employees: on Illinois.jobs2web.com &ndash; click &ldquo;Application Procedures&rdquo; in the footer of every page of the website.</div><br>
<div></div>
<div>
The main form of communication will be through email. Please check your &ldquo;junk mail&rdquo;, &ldquo;spam&rdquo;, or &ldquo;other&rdquo; folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:</div>
<ul>
<li>donotreply@SIL-P1.ns2cloud.com</li>
<li>systems@SIL-P1.ns2cloud.com</li></ul><br>
</div></div></div></div><p><br>
<b>Nearest Major Market: </b>Chicago</p></div>

OFFICE COORDINATOR

The University of Chicago

<div><div>Department</div>
BSD SUR - OHNS: Administration<div><br>
About the Department</div>
Patients who come to UChicago Medicine with head and neck diseases can rest assured that our experts&rsquo; internationally recognized expertise enables them to offer the most advanced and innovative approaches to the management of otolaryngology (ENT) disorders. Subspecialists are equipped to treat allergies, inner ear and hearing disorders, head and neck cancers, speech and voice disorders, and much more. Our diverse programs ensure every patient utilizes their senses as best as possible in order to lead healthy and productive lives.Through the section&rsquo;s comprehensive research efforts, faculty members and researchers hope to find new and better ways of treating a broad range of diseases. One such research project that has received widespread national attention and support is Project Aspire and its sister project the Thirty Million Words Initiative, which aim to use family-centered curriculum and parent language to bridge the achievement gap between groups of children.<div><br>
Job Information</div><div>
Job Summary:</div><div>
Under minimal supervision, the Project Assistant IV provides highly complex clerical support for the academic, clinical and administrative operations and services of the section of Otolaryngology, Head and Neck Surgery. May serve as the subject matter expert for other clerical staff.</div><div></div><div>
Responsibilities:</div><ul><li>
Provides clerical support for faculty, which includes but is not limited to, calendar management; screening patient calls and requests; preparing and updating patient files in EPIC; scheduling in EPIC, processing and disseminating referring physician letters; coordinating compliance, professional practice evaluations, and credentialing efforts; processing orders on the BuySite purchase order system; processing financial transactions in the GEMS reimbursement system, ePayment system, and ACCTS cost transfer system; conducting insurance pre-certifications; and organizing communications with patients.</li><li>
Provides prompt and efficient resolution to highly complex clerical problems and offers guidance on problem resolution to other clerical support staff.</li><li>
Provides basic educational information to patients and their families about procedures and surgeries.</li><li>
Creates and maintains spreadsheets and databases, and may provide lead support with data entry and data projects.</li><li>
Adapt workflows to accommodate needs, priorities, and fluctuation of patient volumes according to faculty and leadership expectations.</li><li>
Performs other related work as needed.</li></ul><div></div><div>
Additional Responsibilities</div><div>
Education, Experience, or Certifications:</div><div>
Education:</div><ul><li>
High school diploma or GED required.</li><li>
Bachelor's degree preferred.</li></ul><div></div><div>
Experience:</div><ul><li>
Five years of office experience required.</li><li>
Hospital or academic medicine experience required.</li><li>
Electronic medical record (EMR) experience preferred.</li><li>
Patient scheduling experience preferred.</li></ul><div></div><div>
Working Conditions and Physical Requirements:</div><ul><li>
Standard Office Environment.</li><li>
Sit for short or extended time periods.</li><li>
Stand for short or extended time periods.</li><li>
Make repetitive wrist, hand or finger movements.</li></ul><div></div><div>
Pay Range:</div><ul><li>
$23.08 - $33.79 per hour.</li></ul><div></div><div>
Required Documents:</div><ul><li>
Resume/CV</li><li>
Cover Letter</li><li>
References Contact Information (3)</li></ul><div><div><div><div><div><div><div><div><br>
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.</div></div></div></div></div></div></div></div><div><div><div><div><div><div><div><div><br>
Benefit Eligibility
</div></div></div></div></div></div></div></div>Yes<div><div><div><div><div><div><div><div>
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.</div></div></div></div></div></div></div></div><div><br>
Pay Rate Type</div>
Hourly<div><br>
Pay Range</div>
$23.08 - $33.79<div>
The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting.</div><div><br>
Scheduled Weekly Hours</div>
40<div><br>
Union</div>
024- Local 743, I.B.T. Clerical<div><br>
Job is Exempt</div>
No<div><br>
Drug Test Required</div>
No<div><br>
Health Screen Required</div>
No<div><br>
Motor Vehicle Record Inquiry Required</div>
No<div><br>
Posting Date</div>
2025-12-23<div><br>
Posting Statement</div><div>
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the <div>University's Notice of Nondiscrimination.</div></div><div></div><div><br>
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via <div>Applicant Inquiry Form.</div></div><div></div><div><br>
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.</div><div></div><div>
The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: <div>http://securityreport.uchicago.edu</div>. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.</div></div><div></div>

Project Assistant IV

Francis Construction Group

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>Company parties</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
<li>Vision insurance</li>
</ul></div><div><div><b>About Francis Construction Group</b></div>
<div>Francis Construction Group is a Chicago-based general contractor and certified MBE/DBE firm performing both GC and self-performed subcontractor work. We partner on public, institutional, and commercial projects and are experiencing continued growth going into 2026.<br>
</div><div>We are seeking a highly organized <b>AP / Purchasing Coordinator</b> to support our accounting and operations teams. This role is ideal for someone who is detail-oriented, proactive, and interested in growing within a construction or professional services environment.<br>
</div><div><b>Position Overview</b></div>
<div>The AP / Purchasing Coordinator will support accounts payable and purchasing activities by preparing purchase orders, tracking deliveries, organizing receipts, and assisting with invoice processing. Construction experience is <b>not required</b>, but a strong attention to detail and willingness to learn is essential.<br>
</div><div><b>Key Responsibilities</b></div>
<ul><li>Prepare and issue purchase orders for materials, rentals, trucking, and services</li>
<li>Track deliveries, tickets, and receipts from vendors and field teams</li>
<li>Organize documentation to support invoice approval and payment</li>
<li>Assist with three-way matching (purchase order, receipt, vendor invoice)</li>
<li>Communicate with vendors regarding invoices, documentation, and discrepancies</li>
<li>Upload and organize documents in company systems (e.g., Procore, shared drives)</li>
<li>Support the accounting team with accounts payable processing</li>
Maintain organized records for auditing and compliance purposes<br>
<li>
</li></ul><div><b>Qualifications</b></div>
<ul><li>Strong organizational and follow-up skills</li>
<li>Comfortable working with invoices, receipts, and documentation</li>
<li>Basic computer proficiency (Excel, email, document management)</li>
<li>Ability to communicate clearly and professionally</li>
Willingness to learn new systems and processes<br>
<li>
</li></ul><div><b>Preferred (but not required):</b></div>
<ul><li>Construction, accounting, or purchasing experience</li>
<li>Familiarity with QuickBooks or Procore</li>
<li>Spanish bilingual</li>
</ul><div><b>Schedule &amp; Location</b></div>
<ul><li>Full-time, Monday&ndash;Friday</li>
<li>Office based in Chicago (hybrid flexibility may be considered after training)</li>
</ul><div><b>Compensation &amp; Benefits</b></div>
<ul><li>Competitive pay based on experience</li>
<li>Health and dental insurance available after 90 days</li>
<li>Paid time off (PTO)</li>
<li>Paid major holidays</li>
<li>401(k) retirement plan available</li>
</ul><div><b>Why Join Francis Construction Group</b></div>
<ul><li>Stable, growing company with long-term opportunity</li>
<li>Supportive, collaborative team environment</li>
<li>Opportunity to learn construction operations and accounting processes</li>
<li>Clear potential for growth as the company expands</li></ul></div></div>

AP / Purchasing Coordinator

Skybox Capital

<div><h2 class="jobSectionHeader"><b>Job Title:</b><b> HR Coordinator</b></h2>
<p><b>Location:</b> Chicago, IL<br>
<b>Reports To:</b> Director of Operations<br>
<b>Company:</b> Skybox Capital</p>
<h3 class="jobSectionHeader"><b>About Skybox Capital</b></h3>
<p>Skybox Capital is a private investment firm with a growing portfolio of operating companies. We partner closely with our portfolio leadership teams to support scalable operations, strong cultures, and best-in-class people practices. As we continue to grow, we are seeking an HR Coordinator to help manage and execute core HR functions across Skybox Capital and its portfolio companies.</p>
<h2 class="jobSectionHeader"><b>Role Overview</b></h2>
<p>The HR Coordinator will play a critical role in supporting day-to-day human resources operations across Skybox Capital and multiple portfolio companies. This position is ideal for an HR professional with <b>1&ndash;3 years of experience</b> who thrives in a fast-paced, multi-company environment and enjoys balancing people-facing responsibilities with operational execution.</p>
<p>The HR Coordinator will support the full employee lifecycle, including onboarding, offboarding, benefits administration, payroll coordination (including offshore employees), internal communications, and employee engagement initiatives.</p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<h3 class="jobSectionHeader"><b>Employee Lifecycle Management</b></h3>
<ul><li>Coordinate end-to-end <b>onboarding</b> for new hires across Skybox Capital and portfolio companies, including offer documentation, system setup, and first-day readiness</li><li>
Manage <b>offboarding</b> processes, including documentation, systems access coordination, and exit checklists</li><li>
Maintain accurate and up-to-date employee records and HR systems</li></ul>
<h3 class="jobSectionHeader"><b>Payroll &amp; Benefits Administration</b></h3>
<ul><li>Support <b>payroll processing</b> and coordination, including U.S.-based and <b>offshore employees and contractors</b></li><li>
Assist with benefits administration, including enrollments, changes, and employee questions</li><li>
Liaise with payroll providers, benefits brokers, and external vendors as needed</li></ul>
<h3 class="jobSectionHeader"><b>HR Operations &amp; Compliance</b></h3>
<ul><li>Support HR compliance initiatives across multiple legal entities and portfolio companies</li><li>
Assist with HR reporting, audits, and data requests</li><li>
Help standardize HR processes and documentation across the portfolio</li></ul>
<h3 class="jobSectionHeader"><b>Employee Communications &amp; Engagement</b></h3>
<ul><li>Own the creation and distribution of <b>new hire welcome emails</b> and <b>work anniversary emails</b></li><li>
Organize and coordinate <b>employee gifts</b>, recognition initiatives, and milestone celebrations</li><li>
Plan and support <b>quarterly employee events and parties</b>, including logistics and vendor coordination</li></ul>
<h3 class="jobSectionHeader"><b>General HR Support</b></h3>
<ul><li>Serve as a first point of contact for employee HR-related questions</li><li>
Partner closely with the Director of Operations on HR projects and initiatives</li><li>
Provide ad hoc HR and operations support as the business grows</li></ul>
<h2 class="jobSectionHeader"><b>Qualifications</b></h2>
<ul><li>1&ndash;3 years of experience in an HR Coordinator, HR Administrator, or similar role</li><li>
Experience supporting onboarding, offboarding, benefits, and payroll processes</li><li>
Exposure to multi-entity or multi-company environments preferred</li><li>
Experience working with <b>offshore employees or international contractors</b> is a plus</li><li>
Strong organizational skills and attention to detail</li><li>
Excellent written and verbal communication skills</li><li>
Ability to handle sensitive and confidential information with discretion</li><li>
Comfortable working in a fast-paced, evolving environment</li></ul>
<h2 class="jobSectionHeader"><b>Why Skybox Capital</b></h2>
<ul><li>Exposure to multiple portfolio companies and industries</li><li>
Opportunity to build scalable HR processes from the ground up</li><li>
Close partnership with leadership and operations</li><li>
High-impact role with room for growth</li></ul></div>

Human Resources Coordinator

<div><div>Department</div>
BSD OCR - Office of Clinical Research<div><br>
About the Department</div>
The Office of Clinical Research (OCR) was created to further the missions of the University of Chicago Biological Sciences Division and the University of Chicago Medical Center by developing and supporting specific infrastructure components related to clinical and translational research. The OCR focuses on six key areas of service including: Human Subject Protection (IRB); Training and Education; Regulatory and Contract Oversight; Quality Assurance/Reporting and Auditing; Financial/Billing Compliance; Institutional Infrastructure.<div><br>
Job Summary</div>
The Senior Business Coordinator provides confidential and high-level office and location support activities by leading and coordinating the work of others. Identifies, enhances, and applies specific processes and procedures to maximize the efficiencies of the University to which the support is being provided. May ensure the correct functioning of facilities, office and/or business support services.<br>
<br>
The Senior Business Coordinator works within the Biological Sciences Division providing administrative support to the designated executive leaders to include daily calendar management and assisting with organization and project oversight for strategic initiatives. This key position supports leaders by prioritizing competing requests, proactively securing resources, and using independent judgement to escalate matters appropriately and to ensure the smooth and effective operations of the office suite. They will be creative and positive self-starter, with the right set of skills to take on a range of projects and work from concept to completion. This fast-paced role demands a high level of discretion, confidentiality, attention to detail, and flexibility.<div></div><div>
Responsibilities</div><ul><li>
Assists in managing daily operation of the central research office by proactively providing and managing administrative, expense, and logistic support for the office suite, including but not limited to, calendar management, room reservations, expense management, procurement, mail, travel logistics, and recruitment efforts, all with a sense of urgency and utmost confidentiality.</li><li>
Triages emails and telephone calls for action; refers inquiries to the appropriate person and follows-up to ensure complete and timely responses.</li><li>
Provides confidential and high-level administrative support for a leader. Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader&rsquo;s calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader&rsquo;s time.</li><li>
Handles purchase orders, invoices, and internal billing on behalf of the central research office.</li><li>
Coordinates special projects as directed by the leader.</li><li>
Manages a portion of the leader&rsquo;s budget, monitoring and reconciling accounts.</li><li>
Prepares financial and/or administrative reports.</li><li>
Organizes and manages meetings; off-site and team-based events for training, development, and recognition; and other organizational initiatives.</li><li>
Manages and organizes ad hoc projects to support processes and workflows for the HR and OAA teams.</li><li>
Tracks and helps drive completion of key deliverables and follows-up on outstanding items.</li><li>
Coordinates information flow from leader's office</li><li>
Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Board of Directors.</li><li>
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.</li><li>
Performs other related work as needed.</li></ul><div><br>
Minimum Qualifications</div><div>
Education:</div>
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).<div><br>
Work Experience:</div>
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.<div><br>
Certifications:</div><div>
-</div><div></div><div>
Preferred Qualifications</div><div></div><div>
Education:</div><ul><li>
Bachelor&rsquo;s degree.</li></ul><div></div><div>
Experience:</div><ul><li>
At least seven years experience in a senior level administrative support position for executive level leaders.</li><li>
Background as an administrative assistant in an academic environment.</li><li>
Scheduling for multiple leaders, preparing leaders for meetings, events, interviews, and ongoing commitments to support a hybrid workforce.</li><li>
Creating, editing, proofing, and sending executive communication on behalf of supported offices.</li><li>
Extensive experience in preparing presentations decks for executive leadership.</li><li>
Reconciling project budgets, tracking expenses and providing timely updates on office expense management including monthly and quarterly tracking reports.</li></ul><div></div><div>
Technical Skills or Knowledge:</div><ul><li>
Familiarity with project management methodologies.</li><li>
Advanced experience in Microsoft Outlook, Excel, PowerPoint, Word, and Adobe Acrobat.</li></ul><div></div><div>
Preferred Competencies</div><ul><li>
Handle highly confidential and sensitive materials and situations.</li><li>
Excellent oral and written communication skills.</li><li>
Interact comfortably with senior executives, faculty and staff.</li><li>
Develop collaborative relationships throughout the University community.</li><li>
Effectively represent the mission, values and strategic plan of the organization and leaders through work products, efforts and communication.</li><li>
Reliable, driven and results oriented.</li><li>
Strong organizational, communication and interpersonal skills.</li><li>
Handle multiple projects and work well under deadlines.</li><li>
Use appropriate resources to resolve an issue.</li></ul><div></div><div>
Working Conditions</div><ul><li>
Office environment.</li></ul><div></div><div>
Application Documents</div><ul><li>
Resume/CV (required)</li><li>
Cover Letter (preferred)</li></ul><div><div><div><div><div><div><div><div><br>
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.</div></div></div></div></div></div></div></div><div><br>
Job Family</div>
Administration &amp; Management<div><br>
Role Impact</div>
Individual Contributor<div><br>
Scheduled Weekly Hours</div>
40<div><br>
Drug Test Required</div>
No<div><br>
Health Screen Required</div>
No<div><br>
Motor Vehicle Record Inquiry Required</div>
No<div><br>
Pay Rate Type</div>
Salary<div><br>
<br>
FLSA Status</div>
Exempt<div><br>
<br>
Pay Range</div>
$60,000.00 - $90,000.00<div>
The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting.</div><div><br>
Benefits Eligible</div>
Yes<div>
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the<div> </div><div>Benefits Guidebook</div><div>.</div></div><div><br>
Posting Statement</div><div>
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the <div>University's Notice of Nondiscrimination.</div></div><div></div><div><br>
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via <div>Applicant Inquiry Form.</div></div><div></div><div><br>
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.</div><div></div><div><br>
The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: <div>http://securityreport.uchicago.edu</div>. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.</div></div>

Senior Business Coordinator

CVS Health

<div><p>At CVS Health, we&rsquo;re building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate about transforming health care.</p><p></p><p>
As the nation&rsquo;s leading health solutions company, we reach millions of Americans through our local presence, digital channels and more than 300,000 purpose-driven colleagues &ndash; caring for people where, when and how they choose in a way that is uniquely more connected, more convenient and more compassionate. And we do it all with heart, each and every day.</p><p></p><p>
CVS Media Exchange is hiring a Campaign Enablement Coordinator. This role will report to the Senior Manager, Campaign Enablement.</p><p></p><p>
CVS Media Exchange [CMX] is dedicated to driving measurable outcomes for our suppliers, merchants, stores, GMs, brand advertisers, and agencies. Our full-funnel ad solutions leverage CVS&rsquo;s in-store and online data, extensive reach, and to provide measurable results for our clientele. With a range of flexible pricing and buying models, including self-service; these solutions help businesses build brand awareness, engage with CVS consumers, and convert CVS consumers to shoppers.</p><p></p><p>
The Campaign Enablement Coordinator (CEC) supports the execution of digital media campaigns by coordinating operational processes, maintaining campaign infrastructure, and assisting with creative asset management. This role works closely with cross-functional teams to ensure campaigns are set up accurately, compliant, and validated post-launch. The CEC helps drive process efficiency and delivers excellent client service at every stage of the campaign lifecycle. The ideal candidate is a proactive and detail-oriented team player with strong organizational and communication skills, who excels at supporting digital media campaign operations, collaborating across functions, and ensuring accuracy and compliance throughout the campaign lifecycle.</p><p></p><p>
Responsibilities include but not limited to:</p><ul><li>
Assist in the end-to-end execution of tentpole campaigns, supporting campaign setup, creative asset integration, and post-launch validation in collaboration with internal teams.</li><li>
Maintain campaign infrastructure, including SharePoint folders, Workfront projects, team communications, intake forms, and checklists to ensure campaign readiness and compliance.</li><li>
Help manage SKU mapping and trafficking logistics for campaign activation.</li><li>
Create screenshot decks, managing dashboard access, and validating proof-of-live to ensure campaign readiness, compliance, and accurate reporting.</li><li>
Manage SKU submissions, conduct landing page QA, and integrate creative banners for tentpole and self-service campaigns to support a smooth client experience.</li><li>
Contribute to the optimization of booked-to-bill workflows by providing operational support and helping ensure timely and accurate billing and campaign tracking</li></ul><p></p><p><b>
Location:</b></p><p>
This role is hybrid and commutable to one of the following Corporate Hubs, which you must work in the office of 2 days a week (Tuesday - Wednesday):</p><ul><li>
Boston or Wellesley, MA</li><li>
Woonsocket, RI</li><li>
New York, NY &ndash; Soho office</li><li>
Blue Bell, PA</li><li>
Chicago, IL</li></ul><p></p><p><b>
Required Qualifications:</b></p><ul><li>
2+ years&rsquo; experience in client services and/or project management</li></ul><p></p><p><b>
Preferred Qualifications:</b></p><ul><li>
Bachelor&rsquo;s degree from a four-year college or university.</li><li>
Experience with campaign management tools such as SharePoint, Workfront, and Adobe Sign.</li><li>
Effective communication and collaboration skills.</li><li>
Strong organization and project management skills</li><li>
Familiarity with digital media campaign processes and creative asset management.</li><li>
Experience supporting campaigns and working with cross-functional teams.</li><li>
Knowledge of dynamic creative optimization (DCO) and platforms like Innovid is a plus.</li></ul><p></p><p><b>
Education:</b></p><ul><li>
High School Diploma required</li><li>
Bachelor's degree preferred</li></ul><p></p><p><b>
Anticipated Weekly Hours</b></p>
40<p></p><p><b>
Time Type</b></p>
Full time<p></p><p><b>
Pay Range</b></p><p>
The typical pay range for this role is:</p><p></p>
$46,988.00 - $122,400.00<p></p><p>
This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.</p><p><br>
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.</p><p></p><p><b>
Great benefits for great people</b></p><p></p><p>
We take pride in our comprehensive and competitive mix of pay and benefits &ndash; investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include:</p><ul><li><p><b>
Affordable medical plan options,</b> a <b>401(k) plan </b>(including matching company contributions), and an <b>employee stock purchase plan</b>.</p></li><li><p><b>
No-cost programs for all colleagues </b>including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.</p></li><li><p><b>
Benefit solutions that address the different needs and preferences of our colleagues</b> including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.</p></li></ul><p></p><p>
For more information, visit https://jobs.cvshealth.com/us/en/benefits</p><p></p>
We anticipate the application window for this opening will close on: 01/10/2026<p></p><p>
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.</p></div>

Campaign Enablement Coordinator - CVS Media Exchange (CMX)

AEG Worldwide

<div><p><b>Company Information</b><br>
For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.<br>
<br>
Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.<br>
<br>
If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!</p>
<p><b>
What We Are Looking For:</b></p>
<p>
CMN is looking for a Digital Media Coordinator to be a key support to the digital media buyer and the media department. This position requires a wide range of administrative duty knowledge which includes managing media plans, oversight of media budgets, management of media payment processes, managing media settlements, and supporting media purchases. The main goal of the digital media coordinator is to be a direct support to the team throughout media campaigns.</p>
<p><b>
What you will be doing:</b></p>
<p><b>
Media Coordinator Responsibilities</b></p>
<ul>
<li>Performs all CMN related services in a timely manner as requested</li>
<li>Assists with processing payments for International Campaign Ads</li>
<li>Supports the media department throughout the media buying process</li>
<li>Responsible for communicating with accounting about the creation of new Job Codes/QuickBooks classes</li>
<li>Maintains effective communication between project managers and media department to process payment</li>
<li>Cross references media plans with correct invoice before submitting for payment</li>
<li>Oversees and maintains strong relationships with third-party vendors and platform representatives related to digital media buying</li>
<li>Communicates with platform representatives through the digital media buying process for payment purposes</li>
<li>Organizes and audits media ledgers per event with respective back-up, also known as &quot;adpack&quot;</li>
<li>Identifies and corrects discrepancy in the digital media purchasing process when necessary</li>
<li>Assist with Digital Media buying, creating Newsletter/Email Blasts and reviewing the digital media buys</li>
</ul>
<p><b>What You Bring to the Table:</b></p>
<ul>
<li>Bachelor's degree in communications/media/advertisement or related or 3 years of work experience as a media coordinator or similar field</li>
<li>Bilingual in Spanish required</li>
<li>Knowledge in developing appropriate media content across various platforms</li>
<li>Ability to foster long-term relationships vendors, clients, and various business relationships</li>
<li>Critical thinker with strong conceptual and research skills</li>
<li>A natural leader who displays strong decision-making and attention to detail</li>
<li>Ability to work under pressure and meet deadlines</li>
<li>Ability to work independently and as part of a team</li>
<li>Excellent interpersonal, verbal, and writing skills</li>
<li>Basic understanding of budgeting and advertisement skills</li>
</ul>
<p><b>Benefits</b></p>
<ul>
<li>Medical</li>
<li>Dental
</li><li>Vision</li>
<li>Life Insurance
</li><li>STD/LTD</li>
<li>PTO</li>
<li>Paid Holidays</li>
<li>401k Retirement Plan</li>
</ul>
<p>AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.</p>
<p><b>
Compensation Range:</b> $19.23-$21.63</p>
<p><b>
Bonus:</b><b><i> </i></b><i>This position is eligible for a bonus under the current bonus plan requirements.</i></p>
<p><b>
Benefits:</b><b><i> Full-time: </i></b><i>We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.</i></p>
<p>
AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.</p>
<p><b><i>
AEG's policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions. We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law.</i></b></p>
<p><b><i>
Employer does not offer work visa sponsorship for this position.</i></b></p></div>

Media Coordinator

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