sales coordinator

project coordinator

operations manager

receptionist

administrative assistant

office coordinator

Parfums de Marly

<div>
 
 Job Title: Office Coordinator
 
 
 Location: Dubai
 
 
 
 
 
 
 About the Role
 
 
 
 The Office Coordinator plays a key role in ensuring the smooth and efficient daily functioning of the office. As a central point of contact for employees, visitors, and external partners, the Office Coordinator supports office operations, oversees administrative tasks, and contributes to maintaining a positive and well-organized work environment.
 
 
 
 
 
 
 1/ Key Responsibilities
 
 
 
 
 
 
 
 Reception &amp; Front Desk Management
 
 
 
 &bull; Greet and assist visitors and employees in a professional and welcoming manner
 
 
 &bull; Answer, screen, and direct incoming phone calls to the appropriate team members
 
 
 &bull; Maintain an organized, clean, and professional reception area
 
 
 
 
 
 
 Office Operations &amp; Administration
 
 
 
 &bull; Manage all incoming and outgoing mail, packages, and courier services
 
 
 &bull; Monitor and manage office supplies, including stock levels and purchase requests
 
 
 &bull; Oversee office maintenance services and coordinate with external vendors
 
 
 &bull; Ensure common areas (meeting rooms, pantry, etc.) remain tidy and fully functional
 
 
 &bull; Support office management and other departments with administrative needs
 
 
 
 
 
 
 Meeting &amp; Travel Coordination
 
 
 
 &bull; Schedule and coordinate appointments, meetings, and conference room bookings
 
 
 &bull; Handle business travel bookings for the team: flights, hotels, transportation, visas
 
 
 &bull; Assist with logistics for internal events, workshops, and team meetings
 
 
 
 
 
 
 HR Support
 
 
 
 &bull; Assist with onboarding logistics for new joiners
 
 
 &bull; Support HR in maintaining employee records and documentation
 
 
 &bull; Help coordinate staff activities, celebrations, and engagement initiatives
 
 
 
 
 
 
 2/ Role-Specific Skills
 
 
 
 
 
 
 &bull; Strong verbal and written communication skills
 
 
 &bull; Fluency in English mandatory
 
 
 &bull; Highly organized and able to manage multiple tasks simultaneously
 
 
 &bull; Proactive and solution oriented
 
 
 &bull; Attention to detail and problem-solving mindset
 
 
 &bull; Proficiency in Microsoft Office Suite
 
 
 &bull; Data entry and record-keeping abilities
 
 
 
 
 
 
 3/ Desired Background and Experience
 
 
 
 
 
 
 &bull; High school diploma or equivalent; additional administrative or office management training is a plus
 
 
 &bull; Experience in office coordination, front desk, receptionist, or administrative support role
 
 
 
</div>

Office Coordinator

Zillionaire Markets

The Office Coordinator plays a key role in ensuring the smooth day-to-day operation of the office. This position manages administrative tasks, supports internal teams, maintains office supplies and facilities, and coordinates communication between departments. The ideal candidate is organized, proactive, and detail-oriented with excellent communication skills.Key Responsibilities:<ul><li>Manage daily office operations, including scheduling, filing, and correspondence.</li><li>Serve as the first point of contact for visitors and handle incoming calls and inquiries.</li><li>Maintain office supplies inventory and place orders as needed.</li><li>Coordinate facility maintenance, repairs, and vendor relationships.</li><li>Support HR and management with onboarding, scheduling, and record-keeping.</li><li>Assist in organizing meetings, company events, and travel arrangements.</li><li>Maintain and update databases, records, and documentation.</li><li>Ensure a professional, efficient, and welcoming office environment.</li><li>Monitor and manage office budgets, petty cash, and expense reports.</li><li>Collaborate with various departments to improve workflow and communication.</li></ul>SkillsBachelor's degree in Business Administration or related field (preferred).1-3 years of experience in office administration or coordination.Excellent organizational and multitasking abilities.Strong verbal and written communication skills.Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).Positive attitude, reliability, and a team-oriented mindset.Ability to maintain confidentiality and handle sensitive information.

Seeniun Properties LLC

Job Title: Project / Office Coordinator Monthly Salary AED 12,000Languages: Chinese &amp; EnglishRole SummaryWe are seeking a multitasking Project / Office Coordinator who is fluent in Chinese and English to support our real estate development operations. The role provides cross-departmental support to Project Management, Procurement, Sales, Admin, and Finance, ensuring smooth communication, timely follow-ups, and efficient workflow across the company.This position is ideal for a proactive, organized, fast-learning individual who can handle multiple tasks and serve as a key coordination bridge&mdash;especially with Chinese suppliers, partners, and internal departments.Key ResponsibilitiesProject Coordination:<ul><li>Coordinate communication between consultants, contractors, and internal departments.</li><li>Prepare meeting minutes, follow-up logs, and action lists.</li><li>Support project documentation: drawings, submissions, permits, NOCs, approvals.</li><li>Assist in tracking daily project activities and preparing status updates.</li><li>Liaise with Chinese suppliers and stakeholders (translation, emails, follow-ups).</li><li>Assist in conducting quotation comparison, and supplier coordination.</li><li>Follow up with local and Chinese vendors for submissions, materials, shipping updates, and delivery schedules.</li><li>Serve as a flexible support resource for Project Management,</li><li>Handle urgent tasks and follow-ups assigned by the line- manager of the Project Management.</li><li>Assist in preparation of reports, presentations, and documentation for management.</li></ul>Required Skills &amp; Competencies<ul><li>Fluent Chinese (Mandarin) and English &ndash; spoken &amp; written.</li><li>Strong multitasking ability and capability to work across multiple departments.</li><li>UAE Driving License &ndash; Mandatory</li><li>Excellent coordination, communication, and follow-up skills.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>High level of organization and attention to detail.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>Positive attitude, discipline, and willingness to learn.</li></ul>Preferred Qualifications<ul><li>Experience in real estate development or construction-related roles.</li><li>Previous exposure to procurement, project coordination, or admin duties.</li><li>Ability to translate Chinese documents/emails when needed.</li></ul>Ideal Candidate Profile<ul><li>3&ndash;5 years of experience in coordination/administrative roles.</li><li>Proactive, reliable, and able to work with minimal supervision.</li><li>Flexible mindset with strong problem-solving skills.</li><li>Able to adapt quickly in a fast-paced development environment.</li></ul>How to apply:Interested candidates can apply directly or email at akseeniun@gmail.comJob Type: Full-timePay: AED12,000.00 per monthApplication Question(s):<ul><li>Can you speak Chinese or Mandarin?</li></ul>

Project / Office Coordinator

WSP in the Middle East

WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services.It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent. Responsibilities <ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul> Qualifications <ul><li>UAE Nationality (with a valid Family Book).</li><li>Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.</li><li>0-2 years of work experience.</li><li>Strong communication and interpersonal skills in both English and Arabic.</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Professional demeanor with a positive attitude and customer service mindset.</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.</li><li>A genuine interest in building a career in corporate services, administration, or HR.</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.</li><li>Flexibility to support occasional internal events or office coordination tasks.</li></ul>Imagine a better future for you and a better future for us all. Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about.What if you could do the best work of your life and create a legacy for yourself? With us, you can. Apply today.

Office Coordinator_(Emirati National)

Media Land Group

<div>
 
 
 PMO Coordinator
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Department:
 
 Events &amp; Operations
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 
 
 
 About Media Land Group
 
 
 
 
 
 
 
 Media Land Group
 
 is a leading creative and experiential agency based in Dubai, known for delivering bold, high-impact events, exhibitions, and activations across the region. We collaborate with global brands, visionary artists, and local institutions to turn ideas into unforgettable audience experiences. Our multidisciplinary team thrives at the intersection of creativity and execution &mdash; blending strategy, storytelling, and precision to bring every event to life. If you are detail-obsessed, deadline-driven, and thrive in fast-paced environments, we invite you to help us raise the bar on every production we touch.
 
 
 
 
 
 
 Role Overview
 
 
 
 The PMO Coordinator is responsible for supporting end-to-end project execution across exhibitions, event builds, fit-out, and construction-related scopes. This role ensures projects are planned, tracked, documented, and delivered in alignment with timelines, drawings, budgets, and internal workflows.
 
 
 
 
 
 The ideal candidate has an
 
 architecture or technical background
 
 and can
 
 read and interpret drawings
 
 , support technical coordination, and translate project requirements into actionable instructions for design, production, and site teams. The PMO Coordinator acts as the operational &ldquo;glue&rdquo; between stakeholders, ensuring smooth handovers, clear communication, and accurate reporting.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 1) Project Planning &amp; Coordination (PMO Core)
 
 <ul>
 <li>
 Support the Project Manager/Director in planning, organizing, and coordinating multiple projects simultaneously.
 </li>
 <li>
 Assist in creating and maintaining project schedules, work plans, trackers, and delivery timelines.
 </li>
 <li>
 Coordinate internal team tasks (Design, Production, Procurement, Site) and ensure follow-ups are completed on time.
 </li>
 <li>
 Maintain project priority list and ensure deadlines are visible and communicated to relevant teams.
 </li>
 </ul>
 
 
 
 
 2) Technical Support (Architecture / Drawings / Scope Understanding)
 
 <ul>
 <li>
 Review and interpret architectural, shop drawings, layout drawings, BOQs, and technical details.
 </li>
 <li>
 Ensure all teams fully understand the drawings and requirements before production or site execution.
 </li>
 <li>
 Prepare technical summaries and simplify complex drawing information into practical instructions for production/site teams.
 </li>
 <li>
 Support design-to-production handover by checking:
 </li>
 <li>
 Measurements / dimensions / materials
 </li>
 <li>
 Branding requirements and print specs
 </li>
 <li>
 Joinery / fabrication feasibility
 </li>
 <li>
 Site constraints and installation requirements
 </li>
 </ul>
 
 
 
 
 3) Documentation &amp; Project Control
 
 <ul>
 <li>
 Maintain complete project documentation including:
 </li>
 <li>
 Project folders (soft + hard copy)
 </li>
 <li>
 Drawings, approvals, RFIs, method statements (if applicable)
 </li>
 <li>
 Change requests, meeting minutes, client communications
 </li>
 <li>
 Ensure version control of drawings and documents (latest revisions shared to all teams).
 </li>
 <li>
 Track client approvals and ensure execution only proceeds with approved documents.
 </li>
 </ul>
 
 
 
 
 4) Cross-Functional Stakeholder Management
 
 <ul>
 <li>
 Coordinate between:
 </li>
 <li>
 Client / consultant / organizer
 </li>
 <li>
 Internal departments (Design, Production, Procurement, Operations, Accounts, HR if required)
 </li>
 <li>
 External suppliers and subcontractors
 </li>
 <li>
 Ensure communication is professional, documented, and aligned with reporting lines.
 </li>
 <li>
 Raise risks or delays early and propose corrective actions with the Project Manager.
 </li>
 </ul>
 
 
 
 
 5) Production &amp; Fit-Out Execution Support
 
 <ul>
 <li>
 Support production planning by coordinating with workshop teams on:
 </li>
 <li>
 Material availability
 </li>
 <li>
 Fabrication status
 </li>
 <li>
 Manpower allocation
 </li>
 <li>
 Delivery schedules
 </li>
 <li>
 Assist with site readiness coordination:
 </li>
 <li>
 Access permissions, delivery slots, gate passes
 </li>
 <li>
 Organizer regulations and timelines
 </li>
 <li>
 HSE documents if requested by the venue/client
 </li>
 </ul>
 
 
 
 
 6) Budget Tracking &amp; Variations (Support Role)
 
 <ul>
 <li>
 Assist in tracking project expenses and supporting cost control by:
 </li>
 <li>
 Monitoring purchase requests
 </li>
 <li>
 Comparing BOQ vs actual usage (basic level)
 </li>
 <li>
 Flagging variations or scope changes that may impact cost or timeline
 </li>
 <li>
 Support preparation of variation documentation and ensure approvals are recorded.
 </li>
 </ul>
 
 
 
 
 7) Reporting &amp; Dashboards
 
 <ul>
 <li>
 Prepare weekly/daily project status reports for management:
 </li>
 <li>
 Milestones achieved
 </li>
 <li>
 Pending approvals
 </li>
 <li>
 Risks/issues
 </li>
 <li>
 Installation progress
 </li>
 <li>
 Maintain PMO trackers such as:
 </li>
 <li>
 Project pipeline tracker
 </li>
 <li>
 Design/approval tracker
 </li>
 <li>
 Production tracker
 </li>
 <li>
 Site installation tracker
 </li>
 <li>
 Snag/punch-list tracker
 </li>
 </ul>
 
 
 
 
 8) Quality, Compliance &amp; Professional Standards
 
 <ul>
 <li>
 Support quality checks before dispatch and during installation.
 </li>
 <li>
 Maintain compliance with internal workflow, documentation, and project handover procedures.
 </li>
 <li>
 Ensure teams follow defined process, escalation, and approval hierarchy.
 </li>
 </ul>
 
 
 
 
 9) Additional Support (Business Needs)
 
 <ul>
 <li>
 Support tendering documentation where required (pre-qualification forms, document compilation).
 </li>
 <li>
 Support internal coordination for urgent management tasks and high-priority projects.
 </li>
 <li>
 May be required to work extended hours during event build-up or delivery deadlines.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s Degree
 
 in Architecture / Interior Design / Civil Engineering (or similar technical field).
 </li>
 <li>
 2&ndash;5 years experience in
 
 fit-out, exhibitions, events production, construction coordination, or project support
 
 .
 </li>
 <li>
 Strong understanding of technical drawings, measurements, materials, and build methods.
 </li>
 </ul>
 
 Required Skills &amp; Competencies
 
 <ul>
 <li>
 Ability to read and interpret drawings confidently (must-have).
 </li>
 <li>
 High organization skills: trackers, follow-ups, documentation control.
 </li>
 <li>
 Strong communication (email writing, coordination, stakeholder handling).
 </li>
 <li>
 Ability to manage pressure, fast deadlines, and multiple projects.
 </li>
 <li>
 Professional attitude, reliability, accountability, and strong teamwork mindset.
 </li>
 <li>
 Problem-solving and &ldquo;get-things-done&rdquo; approach.
 </li>
 </ul>
 
 Software / Tools (Preferred)
 
 <ul>
 <li>
 AutoCAD (basic viewing/editing or strong viewer-level understanding)
 </li>
 <li>
 MS Excel (trackers, formulas, reporting)
 </li>
 <li>
 MS Project (optional)
 </li>
 <li>
 PowerPoint (basic reports)
 </li>
 <li>
 Teams/Outlook (daily coordination)
 </li>
 <li>
 Any PM tools (Asana, Monday, Trello) is a plus
 </li>
 </ul>
 
 Working Conditions
 
 <ul>
 <li>
 Office + site-based coordination depending on project requirement.
 </li>
 <li>
 Extended hours may be required during event build-up/installation.
 </li>
 </ul>
 
 
 
 
 
 Why Join Media Land Group?
 
 
 
 
 
 <ul>
 <li>
 Be part of one of Dubai&rsquo;s most innovative creative event agencies.
 </li>
 <li>
 Work on award-winning campaigns, global exhibitions, and iconic cultural projects.
 </li>
 <li>
 Join a dynamic, fast-paced environment with room for growth, leadership, and learning.
 </li>
 <li>
 Collaborate with a talented and passionate team that values initiative and creativity.
 </li>
 </ul>
 
 
 
 
 Please click on the link below to know more about Medialand Group
 
 
 
 
 
 https://www.instagram.com/medialandgroup/?hl=en
 
 
 https://www.youtube.com/@medialandgroup4884
 
 
 https://www.linkedin.com/company/medialandgroup/
 
 
 
</div>

Program Management Office Coordinator

Fleet Financial Group, Inc

Location: Dubai, UAE Employment Type: Full-Time​Job SummaryWe are seeking a proactive and versatile Chinese-Speaking Office Support Coordinator to provide comprehensive administrative assistance across various departments, including project coordination, procurement, HR, and client relations. The ideal candidate will facilitate effective communication between Chinese-speaking stakeholders and internal teams, ensuring smooth operations and contributing to the success of our real estate projects.​Key Responsibilities<ul><li>Administrative Support: Assist in daily administrative tasks, including scheduling meetings, managing correspondence, and maintaining records.​</li><li>Translation and Interpretation: Provide accurate translation and interpretation between Chinese and English for documents, meetings, and communications.​</li><li>Client Liaison: Serve as the primary point of contact for Chinese-speaking clients, addressing inquiries and facilitating effective communication.​</li><li>Project Assistance: Support project teams by coordinating with contractors, consultants, and suppliers, ensuring timely delivery of materials and services.​</li><li>Procurement Coordination: Assist in sourcing and procuring materials from Chinese suppliers, managing orders, and tracking deliveries.​</li><li>HR Support: Aid in HR functions such as onboarding new employees, maintaining personnel records, and coordinating training sessions.​</li><li>Document Management: Organize and maintain both physical and digital files, ensuring easy retrieval and compliance with company policies.​</li><li>Event Coordination: Help plan and execute company events, meetings, and client visits, ensuring all logistical aspects are handled efficiently.​</li></ul>Qualifications<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Communications, or a related field.​</li><li>Experience: Minimum of 2 years in an administrative or coordination role, preferably within the real estate or construction industry.​</li><li>Language Proficiency: Fluent in Mandarin Chinese and English, both written and spoken.​</li><li>Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with office management software.​</li><li>Interpersonal Skills: Strong communication and interpersonal abilities, with a customer-service-oriented mindset.​LinkedIn</li><li>Organizational Skills: Excellent organizational and multitasking capabilities, with attention to detail.​</li><li>Cultural Competence: Understanding of Chinese business etiquette and cultural nuances.</li></ul>Preferred Attributes<ul><li>Experience in a bilingual administrative role within a multicultural environment.​</li><li>Familiarity with procurement processes and supplier management.​</li><li>Ability to work independently and collaboratively within a team.​</li><li>Adaptability to dynamic work environments and changing priorities.</li></ul>Job Type: Full-time

Chinese-Speaking Office Support Coordinator

Real Estate

Location: Dubai, UAEEmployment Type: Full-Time​Job SummaryWe are seeking a proactive and versatile Chinese-Speaking Office Support Coordinator to provide comprehensive administrative assistance across various departments, including project coordination, procurement, HR, and client relations. The ideal candidate will facilitate effective communication between Chinese-speaking stakeholders and internal teams, ensuring smooth operations and contributing to the success of our real estate projects.​Key Responsibilities<ul><li>Administrative Support: Assist in daily administrative tasks, including scheduling meetings, managing correspondence, and maintaining records.​</li><li>Translation and Interpretation: Provide accurate translation and interpretation between Chinese and English for documents, meetings, and communications.​</li><li>Client Liaison: Serve as the primary point of contact for Chinese-speaking clients, addressing inquiries and facilitating effective communication.​</li><li>Project Assistance: Support project teams by coordinating with contractors, consultants, and suppliers, ensuring timely delivery of materials and services.​</li><li>Procurement Coordination: Assist in sourcing and procuring materials from Chinese suppliers, managing orders, and tracking deliveries.​</li><li>HR Support: Aid in HR functions such as onboarding new employees, maintaining personnel records, and coordinating training sessions.​</li><li>Document Management: Organize and maintain both physical and digital files, ensuring easy retrieval and compliance with company policies.​</li><li>Event Coordination: Help plan and execute company events, meetings, and client visits, ensuring all logistical aspects are handled efficiently.​</li></ul>Qualifications<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Communications, or a related field.​</li><li>Experience: Minimum of 2 years in an administrative or coordination role, preferably within the real estate or construction industry.​</li><li>Language Proficiency: Fluent in Mandarin Chinese and English, both written and spoken.​</li><li>Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with office management software.​</li><li>Interpersonal Skills: Strong communication and interpersonal abilities, with a customer-service-oriented mindset.​LinkedIn</li><li>Organizational Skills: Excellent organizational and multitasking capabilities, with attention to detail.​</li><li>Cultural Competence: Understanding of Chinese business etiquette and cultural nuances.</li></ul>Preferred Attributes<ul><li>Experience in a bilingual administrative role within a multicultural environment.​</li><li>Familiarity with procurement processes and supplier management.​</li><li>Ability to work independently and collaboratively within a team.​</li><li>Adaptability to dynamic work environments and changing priorities.</li></ul>Job Type: Full-time

Explore 2020+ Office coordinator in Dubai this January. Find roles across top companies and apply now to boost your career.

2020 office coordinator jobs IN Dubai

Office Coordinator

Office Coordinator

Project / Office Coordinator

Office Coordinator_(Emirati National)

Program Management Office Coordinator

Chinese-Speaking Office Support Coordinator

Chinese-Speaking Office Support Coordinator