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AlphaSights

<div>
 Start Dates Available:
 
 Immediate Start
 
 
 
 
 Job Title:
 
 Workplace Experience Coordinator
 
 
 
 Company:
 
 AlphaSights
 
 
 
 Location:
 
 Dubai
 
 
 
 Position Type:
 
 Full-Time
 
 
 
 About AlphaSights
 
 
 
 AlphaSights is the global leader in knowledge on-demand. We connect investors and business leaders with the knowledge they need to succeed. Working from nine cities globally, our 1500+ colleagues provide round-the-clock coverage to the world's top investment funds, consultancies, and Fortune 500s. Founded in 2008, AlphaSights is a fast-growing, founder-led company.
 
 
 
 About This Role
 
 
 
 AlphaSights is a global company, seeking an organised and enthusiastic Workplace Experience Coordinator to help us run things efficiently in our growing office in Dubai. A successful candidate will embrace a 'whatever-it-takes' mantra to roll up their sleeves and achieve team goals.
 
 
 If you are a proactive and detail-oriented individual with a passion for creating a seamless workplace experience, join AlphaSights Dubai. Apply now and contribute to our dynamic and growing team.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Front of House and reception desk operational duties during core business hours.
 </li>
 <li>
 Provide exceptional hospitality service and professionalism to all stakeholders, employees and visitors.
 </li>
 <li>
 Maintain office efficiency by coordinating incoming calls, managing inbound and outbound mail, coordinating couriers and handling packages.
 </li>
 <li>
 Procure all office supplies, make payments and ensure items are received.
 </li>
 <li>
 Manage inventory of office supplies and kitchen consumables, ensuring accurate par levels for weekly ordering whilst being mindful of costs.
 </li>
 <li>
 Assist with the setup, breakdown, and clean-up of company parties and events, including furniture reconfiguration.
 </li>
 <li>
 Conduct routine facilities inspections, seeking deficiencies with furniture, equipment or appliances and remedying as appropriate.
 </li>
 <li>
 Oversee our cleaning and maintenance contractors, and proactively logging jobs for them to complete.
 </li>
 <li>
 Responsible for overall office tidiness and organisation to ensure the office remains aesthetically pleasing and a welcoming environment.
 </li>
 <li>
 Arranging catering for in-office events.
 </li>
 <li>
 Overseeing all catering in-office, including the coffee machine maintenance and all F&amp;B supplies.
 </li>
 <li>
 Coordination of in-house and off-site activities, office-wide socials, and celebrations. This includes our annual holiday party and Firm weekend, from inception to execution.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Get
 
 
 
 <ul>
 <li>
 Years 0-1: Following a training programme, you&rsquo;ll begin your journey with AlphaSights as a Workplace Experience Coordinator, focused on the fundamentals of front desk responsibility, office coordination and event management.
 </li>
 <li>
 Years 2-4: Those who master the Coordinator role will have the opportunity to become a Workplace Experience Associate, where you will further develop your skill set and lead regional projects. You&rsquo;ll have early mentorship opportunities as you begin to train and guide new joiners to our team.
 </li>
 <li>
 Years 4+: As a Senior Associate &amp; Manager you&rsquo;ll lead on regional and global projects and as well developing on your People Management skills. Successful managers have the opportunity for further levels of leadership.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 0-1 years of experience in administration, office management, hospitality, or facilities coordination.
 </li>
 <li>
 Proactive, forward-thinking and detail-oriented approach with excellent problem solving skills.
 </li>
 <li>
 Ability to handle multiple tasks simultaneously, think on your feet and remain calm under pressure.
 </li>
 <li>
 Strong interpersonal and communication skills, with the ability to build positive working relationships with our stakeholders.
 </li>
 <li>
 Demonstrated ability to manage ambiguity, handle various stakeholders, priorisation.
 </li>
 <li>
 Able to thrive in high-pressure environments.
 </li>
 <li>
 Excellent written and verbal communication.
 </li>
 <li>
 Fluency in English is essential.
 
 
 </li>
 </ul>
 
 Compensation And Benefits
 
 
 
 <ul>
 <li>
 155,000 AED annual salary
 </li>
 <li>
 25 vacation days, in addition to all UAE national holidays
 </li>
 <li>
 Comprehensive private health and dental insurance
 </li>
 <li>
 1 round-trip economy flight ticket home per annum to visit immediate family outside the UAE
 </li>
 <li>
 State-of-the-art office with amenities in the heart of Dubai
 
 
 </li>
 </ul>
 
 AlphaSights is an equal-opportunity employer.
 
</div>

Workplace Experience Coordinator

Fritz&Muller

<div>Location: Dubai 
Salary: AED 5,000 monthly (all inclusive)
From Fritz&amp;Muller, we are currently partnering with a leading company in the Ingredients industry in the search for an Admin &amp; Operations Coordinator to support day-to-day business operations and executive management.
We are looking for a high-energy, hands-on, and highly organized professional who thrives in a fast-paced, multitasking environment. The ideal profile is someone naturally proactive, solution-oriented, and always ready to resolve the day-to-day challenges of the business with agility and ownership.
This position requires a strong operational mindset, excellent coordination skills, and previous experience supporting Director-level agendas, travel, and executive priorities.<h2 class="jobSectionHeader">
Key Responsibilities</h2><ul><li>
Manage end-to-end HR administration processes, including visa management (new visas, renewals, cancellations), contracts, and employee documentation</li><li>
Coordinate medical insurance and employee benefits administration</li><li>
Support payroll inputs, including attendance, leave records, and employee data accuracy</li><li>
Oversee the daily management of Zoho CRM, Zoho Books, and Zoho Projects, ensuring data integrity, workflow discipline, and correct internal usage</li><li>
Track KPIs, active projects, meetings, and deadlines, providing regular reporting and operational insights</li><li>
Support billing processes, including expense tracking, supplier invoice entries, and finance coordination within Zoho</li><li>
Act as the main internal point of contact for Zoho-related processes, troubleshooting, and process improvements</li><li>
Manage office operations, including supplies, vendors, maintenance, and cost control</li><li>
Ensure a well-structured, efficient, and fully functional office environment</li><li>
Coordinate complex travel arrangements for Directors, including flights, hotels, transportation, and itinerary management</li><li>
Manage and maintain Director-level agendas, meetings, calendar alignment, and stakeholder coordination</li><li>
Provide executive and personal assistance to Directors, including documentation, communications, and follow-up on key action points</li><li>
Proactively solve day-to-day operational issues, anticipating risks and ensuring smooth business continuity</li></ul><h2 class="jobSectionHeader">
Requirements</h2><ul><li>
Bachelor&rsquo;s Degree in Business Administration or a related field</li><li>
1&ndash;3 years of experience in administration, operations, executive support, or office coordination roles</li><li>
Mandatory hands-on experience with Zoho CRM / Zoho Books / Zoho Projects (non-negotiable)</li><li>
Proven experience in visa processing and HR documentation management</li><li>
Previous experience managing Director-level calendars, agendas, travel, and executive support</li><li>
Strong multitasking capabilities with the ability to handle multiple urgent priorities simultaneously</li><li>
Highly proactive, energetic, and comfortable working in a dynamic environment</li><li>
Strong problem-solving mindset with a natural predisposition to resolve operational issues quickly</li><li>
Excellent organizational skills and strong attention to detail</li><li>
Ability to manage confidential information with discretion and professionalism</li><li>
Advanced proficiency in MS Office (Excel, Word, PowerPoint)</li></ul><h2 class="jobSectionHeader">
What&rsquo;s in it for you</h2><ul><li>
Opportunity to join a dynamic and fast-growing international company</li><li>
Direct exposure to senior leadership and cross-functional business operations</li><li>
Career development path within Administration, HR, Operations, and Executive Support</li><li>
Fast-paced, collaborative, and high-ownership work environment</li><li>
Competitive compensation package</li></ul></div>

Admin & Operations Coordinator

ESSURA

<div>
 
 🚀 About ESSURA
 
 
 
 
 
 At
 
 ESSURA
 
 , we are a specialist consultancy delivering
 
 independent advice in physical security and advanced technology
 
 across complex, high-profile environments.
 
 
 We work on landmark projects including:
 
 <ul>
 <li>
 Multi-use developments
 </li>
 <li>
 Data centres
 </li>
 <li>
 Stadiums and major venues
 </li>
 <li>
 Transport infrastructure
 </li>
 </ul>
 
 With offices in Dubai and London and
 
 20+ years of expertise
 
 , we&rsquo;re entering an exciting growth phase with ambitious expansion plans for 2026 and beyond.
 
 
 
 
 
 🎯 The Opportunity
 
 
 We are seeking a
 
 highly organised and proactive Senior Office &amp; Business Operations Coordinator
 
 to play a central role in supporting our Dubai office.
 
 
 This is a
 
 varied, hands-on position
 
 combining:
 
 <ul>
 <li>
 Business operations and administration
 </li>
 <li>
 Support to senior management (including HR coordination)
 </li>
 <li>
 Bid and business development support
 </li>
 <li>
 Quality and compliance (ISO systems)
 </li>
 <li>
 Document production and project support
 </li>
 </ul>
 
 
 
 
 This is a
 
 senior coordination role suited to experienced office coordinators, executive assistants, or business support professionals
 
 looking to broaden their scope within a dynamic consultancy environment.
 
 
 
 
 
 🧩 Key Responsibilities
 
 
 🔧 Business Operations, Administration &amp; Senior Support
 
 <ul>
 <li>
 Provide administrative and operational support to the Dubai office and senior management
 </li>
 <li>
 Assist with HR administration, onboarding, and training coordination
 </li>
 <li>
 Coordinate internal meetings, communications, and team updates
 </li>
 <li>
 Support commercial administration (timesheets, POs, invoicing)
 </li>
 </ul>
 
 📊 Integrated Management System (IMS)
 
 <ul>
 <li>
 Support the administration and continuous improvement of the
 
 Integrated Management System (ISO 9001, ISO 45001)
 
 </li>
 <li>
 Maintain document control, registers, and compliance records
 </li>
 <li>
 Coordinate internal and external audits and track follow-up actions
 </li>
 <li>
 Support training tracking and compliance requirements
 </li>
 </ul>
 
 📈 Bids &amp; Business Development Support
 
 <ul>
 <li>
 Coordinate the preparation of
 
 bids, proposals, and prequalification submissions
 
 </li>
 <li>
 Manage timelines, inputs, and document control
 </li>
 <li>
 Maintain CVs, case studies, and bid materials
 </li>
 <li>
 Support CRM and pipeline updates and reporting
 </li>
 <li>
 Assist senior leadership with presentations and bid governance activities
 </li>
 </ul>
 
 🎨 Document Production &amp; Presentation
 
 <ul>
 <li>
 Produce high-quality,
 
 client-ready documents and submissions
 
 </li>
 <li>
 Own formatting and presentation standards using
 
 Adobe InDesign and Microsoft Office
 
 </li>
 <li>
 Maintain and improve templates and branding consistency
 </li>
 </ul>
 
 
 
 
 ✅ What We&rsquo;re Looking For
 
 
 Essential
 
 <ul>
 <li>
 Currently based in the
 
 UAE
 
 and able to work full-time from the Dubai office
 </li>
 <li>
 Experience in
 
 business support, office coordination, executive support, or administration roles
 
 </li>
 <li>
 Experience supporting
 
 senior stakeholders or leadership teams
 
 </li>
 <li>
 Familiarity with
 
 management systems / ISO standards
 
 (9001 / 45001 preferred)
 </li>
 <li>
 Strong document production skills (
 
 Microsoft Office + Adobe InDesign
 
 )
 </li>
 <li>
 Excellent written English and strong attention to detail
 </li>
 <li>
 Highly organised, proactive, and able to manage multiple priorities
 </li>
 </ul>
 
 Desirable
 
 <ul>
 <li>
 Experience in
 
 consultancy, engineering, construction, or professional services
 
 </li>
 <li>
 Experience supporting bids, proposals, or business development activities
 </li>
 <li>
 Exposure to audits, compliance, or certification processes
 </li>
 <li>
 Knowledge of SharePoint or CRM systems
 </li>
 </ul>
 
 
 
 
 🌟 Why Join ESSURA?
 
 <ul>
 <li>
 Work within a
 
 growing international consultancy
 
 on high-profile projects
 </li>
 <li>
 Gain exposure across
 
 operations, business development, HR support, and compliance
 
 </li>
 <li>
 Play a
 
 central role supporting senior leadership
 
 </li>
 <li>
 Be part of a
 
 collaborative and professional team environment
 
 </li>
 <li>
 Opportunity to grow into broader operational or business support roles
 </li>
 </ul>
 
 
 
 
 ⚙️ Working Arrangement
 
 <ul>
 <li>
 Full-time, office-based role
 </li>
 <li>
 Dubai Media City
 </li>
 <li>
 5 days per week in the office
 </li>
 <li>
 Includes approximately
 
 20% involvement in project-related work
 
 </li>
 </ul>
 
 
</div>

Office & Business Operations Manager

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

Tanmyah

Job description:Position: Document Coordinator - Mandoob / PROExperience: 3 &ndash; 5yrsLocation: Silicon Oasis, DubaiMandatory &ndash; Driving licensePreferable: Arabic speakerJob Responsibility:<ul><li>Minimum of 3 to 5 years of experience in facilities management or similar role.</li><li>Experience in an outsourcing organization or service administration company at the same level</li><li>Collect and check of receiving documents sent by dib to the call center agents/ supervisor.</li><li>Review the collected documents to ensure match with assigned appointment by the call center agents and supervisor</li><li>Contact the buyer and seller to reaffirm the appointment initiated by the call center agents and proceed for delivery</li><li>Inspect and check the vehicle details/ car before the delivery to ensure all details and condition is as per requirement /invoice</li><li>Check the required documents i.e., original insurance named to dib and its value, selling letter named to dib, customs papers prepared by the showrooms.</li><li>Highlighting any vehicle defects or mismatch in case any to the supervisor/call center agents immediately for further actions and declining the delivery in a well-mannered.</li><li>Ensure also the buyer checks the vehicle before proceeding to sign the contract</li><li>Complete the delivery process once the inspected vehicles and documents are satisfactory then proceed to complete the delivery process.</li><li>Confirm and clarify to the call center agent and supervisor that the delivery process is completed.</li><li>Handover the complete set of documents to al tanmyah services representative (supervisor or call center agents) for further processing</li><li>Ability to timely completion of assigned work</li><li>Ability to carry out work in accordance with sla/agreement with management</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per monthWork Location: In person

Document Coordinator - PRO/Mandoob

Hello Cleaner

We are looking for an experienced and highly organized Deep Cleaning Coordinator to manage and oversee our daily deep cleaning operations.Key Responsibilities:<ul><li>Plan, schedule, and coordinate daily deep cleaning bookings</li><li>Assign teams (Team Leaders &amp; Cleaners) based on job requirements</li><li>Ensure all teams are deployed on time and jobs run smoothly</li><li>Handle last-minute changes, staff absences, and replacements</li><li>Coordinate with drivers for transportation and route planning</li><li>Communicate with customers for confirmations and updates</li><li>Monitor job progress and ensure service quality standards</li><li>Handle complaints and resolve operational issues efficiently</li><li>Maintain and manage data using Zoho CRM and internal systems</li></ul>Requirements:<ul><li>Minimum 2 years experience in a cleaning company (mandatory)</li><li>Strong experience in deep cleaning operations</li><li>Must have hands-on experience using Zoho CRM (mandatory)</li><li>Excellent English communication skills</li><li>Strong customer service and problem-solving skills</li><li>Good knowledge of Dubai locations and routing</li><li>Ability to handle teams, drivers, and field staff</li><li>Able to work under pressure and manage multiple bookings daily</li></ul>Job Type: Full-timePay: AED3,000.00 per monthApplication Question(s):<ul><li>Do you have experience in ZOHO CRM ?</li></ul>Experience:<ul><li>Cleaning company: 2 years (Required)</li></ul>Work Location: In person

Operations Coordinator (Female Admin)

Confidential

<div>
 
 We are seeking a motivated Office Manager to become a key player in our dynamic team.
 
 
 You will be part of a company that values ownership, innovation and meaningful results. If
 
 
 you thrive on making the workplace efficient, welcoming and aligned with our mission &mdash;
 
 
 this is your chance to step up.
 
 
 
 
 
 
 What You'll Do
 
 
 
 
 
 
 Office Operations
 
 
 - Own and oversee all day-to-day office operations, creating an environment where the team
 
 
 can focus on impact
 
 
 - Manage facilities, office maintenance, utilities and other infrastructure to support high
 
 
 performance
 
 
 - Act as the central liaison for vendors, suppliers and service partners &mdash; ensuring our office
 
 
 ecosystem runs smoothly
 
 
 
 
 
 Office Life &amp; Supplies
 
 
 - Ensure the office is always clean, organized, and fully stocked
 
 
 - Maintain office supplies: stationery, equipment, fresh fruit, snacks, and water
 
 
 - Coordinate purchasing and ensure the workspace is functional and future-ready
 
 
 
 
 
 Hospitality &amp; Communication
 
 
 - Welcome guests, clients and partners with warmth and professionalism, reflecting our
 
 
 brand values
 
 
 - Handle incoming and outgoing correspondence, deliveries, mail and courier services
 
 
 promptly
 
 
 - Be the go-to person for anything office-related
 
 
 Team Support &amp; Culture
 
 
 - Plan and organise internal meetings, team events and office gatherings that bring our
 
 
 culture to life
 
 
 - Coordinate travel arrangements and logistics when required
 
 
 - Uphold health, safety and security standards &mdash; helping build a space where people can
 
 
 thrive
 
 
 
 
 
 
 What We're Looking For
 
 
 
 Experience
 
 
 - Previous experience as Office Manager, Administrator or similar role &mdash; you know how to
 
 
 keep things running
 
 
 - Track record of keeping things organized in a fast-paced environment
 
 
 
 
 
 Skills
 
 
 - Excellent organisational skills, with the ability to prioritize, multitask and keep things
 
 
 moving
 
 
 - Strong written and verbal communication in English
 
 
 - Tech-savvy: comfortable using MS Office and other digital tools
 
 
 - Experience managing vendors and suppliers
 
 
 
 
 
 Mindset
 
 
 - Proactive &amp; solutions-oriented: You don't wait to be told &mdash; you see what needs doing and
 
 
 you do it
 
 
 - Detail-oriented: You notice when something is running low and fix it before anyone
 
 
 mentions it
 
 
 - Reliable: A positive, friendly attitude and a strong sense of responsibility &mdash; the office runs
 
 
 best when everyone can rely on you
 
 
 - Independent &amp; collaborative: Comfortable working independently and collaborating across
 
 
 teams in a fast-paced tech-driven company
 
 
 - Growth-oriented: Eager to learn, improve, and grow with the company
 
 
 
 
 
 
 What We Offer
 
 
 
 - Competitive salary
 
 
 - A growing international company with ambitious goals
 
 
 - Opportunity to shape the office culture from the ground up
 
 
 - Collaborative, supportive team environment
 
 
 - Room to grow and take on new responsibilities
 
</div>

Office Manager

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