operations manager

sales coordinator

project coordinator

receptionist

executive assistant

office coordinator

Zillionaire Markets

The Office Coordinator plays a key role in ensuring the smooth day-to-day operation of the office. This position manages administrative tasks, supports internal teams, maintains office supplies and facilities, and coordinates communication between departments. The ideal candidate is organized, proactive, and detail-oriented with excellent communication skills.Key Responsibilities:<ul><li>Manage daily office operations, including scheduling, filing, and correspondence.</li><li>Serve as the first point of contact for visitors and handle incoming calls and inquiries.</li><li>Maintain office supplies inventory and place orders as needed.</li><li>Coordinate facility maintenance, repairs, and vendor relationships.</li><li>Support HR and management with onboarding, scheduling, and record-keeping.</li><li>Assist in organizing meetings, company events, and travel arrangements.</li><li>Maintain and update databases, records, and documentation.</li><li>Ensure a professional, efficient, and welcoming office environment.</li><li>Monitor and manage office budgets, petty cash, and expense reports.</li><li>Collaborate with various departments to improve workflow and communication.</li></ul>SkillsBachelor's degree in Business Administration or related field (preferred).1-3 years of experience in office administration or coordination.Excellent organizational and multitasking abilities.Strong verbal and written communication skills.Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).Positive attitude, reliability, and a team-oriented mindset.Ability to maintain confidentiality and handle sensitive information.

Office Coordinator

WSP in the Middle East

WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services.It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent. Responsibilities <ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul> Qualifications <ul><li>UAE Nationality (with a valid Family Book).</li><li>Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.</li><li>0-2 years of work experience.</li><li>Strong communication and interpersonal skills in both English and Arabic.</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Professional demeanor with a positive attitude and customer service mindset.</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.</li><li>A genuine interest in building a career in corporate services, administration, or HR.</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.</li><li>Flexibility to support occasional internal events or office coordination tasks.</li></ul>Imagine a better future for you and a better future for us all. Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about.What if you could do the best work of your life and create a legacy for yourself? With us, you can. Apply today.

Office Coordinator_(Emirati National)

Johnson Controls

<div>What you will do
Front Office Coordinator is a key role reporting to the Operations Supervisor, and is responsible for providing efficient support and handle General Administration tasks, while providing efficient utilization of resources in accordance with applicable standards. The Front Office Coordinator will be based in Dubai and will be in-charge of general administrative, travel &amp; event planning, Technical training coordination activities.
As a member of this team, you will work within a vibrant environment that provides a platform for you to use your experience to generate satisfactory results.
How you will do it
As a Front Office Coordinator, your responsibilities will be:
Front Desk Management:<ul><li>
Greet and welcome visitors in a professional and friendly manner.</li><li>
Answer, screen, and forward incoming phone calls promptly.</li><li>
Direct guests to the appropriate person or department.</li></ul>
Communication:<ul><li>
Respond to inquiries via phone, email, or in person.</li><li>
Provide accurate information about the company to clients and visitors.</li></ul>
Office Management Assistance:<ul><li>
Monitor and maintain office supplies inventory.</li><li>
Coordinate with vendors for office maintenance and services.</li></ul>
Compliance &amp; Security:<ul><li>
Ensure adherence to security protocols for visitors and staff.</li><li>
Report any suspicious activity or safety concerns to management.</li></ul>
Travel and Event planning:<ul><li>
Coordinate travel administration and travel expenses for visitors and internal personnel. Included but not limited to reservations, mode of transportation, travel dates and accommodations.</li><li>
Help to prepare event schedules and coordinate with parties as needed.</li></ul>
What we look for
Required:<ul><li>High school education in business administration or a similar field</li><li>Fluency in English, both written and verbal</li><li>1-3 years of working experience / Internship experience in Admin / Coordinator related activities</li><li>Solid organizational skills including attention to detail and multi-tasking skills</li><li>Proficient in MS office</li></ul></div>

Front Office Coordinator (UAE nationals only)

Bekaert

<div><h2 class="jobSectionHeader">Be part of something bigger!</h2> 
As the world and the way people live is changing, we at Bekaert believe it&rsquo;s our responsibility to contribute to finding new solutions for the future. With a 140+ year old heritage of excellence, innovation, and a future-focused mindset, we strive to create value for our customers and society. We aim to do this through innovative solutions and sustainable practices. We are committed to pushing the boundaries of steel wire transformation and coatings whilst also leveraging our expertise to develop innovative solutions with new materials and services in a safe, smart, and sustainable way. Our focus extends to markets such as new mobility, low-carbon construction, and green energy. 


As a dynamic and growing company with over 24 000 employees worldwide, 75 nationalities, a retention rate above 90% and almost &euro; 5 billion in combined revenue in 2024, we are looking for someone like you to join our team as we continue to shape a safer, more efficient, and connected world!<div><div><div><h2 class="jobSectionHeader"> 
Key Activities and Responsibilities</h2>
</div><div><div>
Sales and Sales administration support: 
<ul><li>Sales data collection, administration, and monthly/weekly reporting in support of Bekaert Emirates LLC</li><li>CRM data uploads in support of sales managers</li><li>Visa arrangements for regular visitors</li><li>Screen relevant commercial events &amp; fairs + news + share with the sales colleagues</li><li>Customer event arrangements (fairs, dinners) in support of sales managers</li><li>Social media posts &ndash; in alignment with Group and BU Marketing/Digital Communication</li></ul></div> 

<div>
Administration and Facility management: 
<ul><li>Host &amp; accommodate Government inspections and audits</li><li>License renewal of the Saudi entity on yearly basis with the help of Bekaert Emirates LLC</li><li>Book meeting rooms</li><li>Monitor cleaning / security / WIFI / other services as foreseen in the rental contract</li><li>Stock keeping and replenishment office supplies and samples</li><li>Bekaert branded materials stock management</li></ul></div> 

<div>
Learn &amp; grow: 
<ul><li>Accounting / financial management obligations of the office: via AEI Saudi</li><li>Payroll administration &amp; payment services: via AEI Saudi</li><li>Upon the handover of AEI Saudi and in line with Bekaert Governance rules: gradually take over accounting and payroll services duties</li><li>Backup role for GM (first outsourced &ndash; later in-house) digital signature</li><li>About Bekaert</li></ul></div></div></div><div><div><h2 class="jobSectionHeader"> 
Background &amp; Skills</h2>
</div><div><ul><li>Native Saudi Arabian</li>
<li>Bachelor&rsquo;s degree in administration, business management, or accounting</li>
<li>Eagerness to learn
</li><li>Supportive to colleagues in KSA and Emirates + beyond</li>
<li>Not afraid of working alone, but reaching out when support is needed</li>
<li>Strong English proficiency</li>
<li>Familiar with IT systems and tools; acquaintance with SAP would be an advantage</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">What do we offer</h2>
</div><div><ul><li>Competitive benefits package; laptop; mobile phone; mobility allowance</li>
<li>Opportunities to evolve and grow, including promotion options within short/mid term</li>
<li>Support from Bekaert team: global + Bekaert Emirates LLC office in Dubai</li>
<li>Motivated colleagues with high ambitions to grow our business in KSA</li>
<li>Great office location and environment at O-Zone, King Abdul Aziz Branch Rd, 12432, King Salman Neighborhood, Riyadh.</li>
</ul></div></div></div>
<h2 class="jobSectionHeader">Be bold and take the leap!</h2> 
We're looking for individuals who are not afraid to take risks and explore new ideas. If you are passionate about personal growth and bringing your authentic self to work, we want you on our team!</div>

Office Coordinator, Bekaert Arabia LLC (Location: Riyadh/ On-Site Job)

Powerknot Middle East LLC

*FEMALE OFFICE ADMINISTRATOR/EXECUTIVE (APPLY WITH LATEST PICTURE ONLY -IMMEDIATE JOINING)* KNOWLEDGE OF ACCOUNTS/BOOK KEEPING WOULD BE ADDED ADVANTAGE*Excellent English communication skills both verbal and written*Excellent skills with computers (knowledgeable in MS Word, Excel, Powerpoint, Outlook and Photoshop)*Smart/Presentable*Organized and keen attention to details*Can multitask*Can establish good working relationship with clients*Resourceful*Can work independently and with less supervision*Knowledge in Accounting is added advantage*Can start immediately*Applicants on VISIT/CANCELLED VISA preferredResponsibilities include:*Managing the office operations such as attending to phone calls, document filing, invoicing, quotes, organising meetings*Managing the company's social media accounts such as LinkedIn and Facebook for Marketing*Support the team in providing documents needed*Primary source of contact for customers as well as teammates.Ready to travel AcrossExpected Start Date: IMMEDIATELYJob Types: Full-time, PermanentSalary: AED3,000.00 - AED4,500.00 per monthAbility to commute/relocate:Job Type: Full-timeJob Type: Full-timePay: AED3,000.00 - AED4,500.00 per month

FEMALE OFFICE ADMINISTRATOR/COORDINATOR/BUSINESS DEVELOPMENT

NEW WORLD HORIZON GENERAL TRADING LLC

We Are Hiring: Reception &amp; Operations Coordinator &ndash; Dubai OfficeNew World Horizon is looking for a friendly, organized, and proactive Reception &amp; Operations Coordinator to support our daily office operations and front-desk activities in Dubai &ndash; experience in the oil &amp; gas industry is an advantage.Front Office &amp; Reception<ul><li>Welcome visitors, clients, and partners in a professional and friendly manner.</li><li>Answer and route phone calls, emails, and general inquiries.</li><li>Manage reception area, meeting room bookings, and guest arrangements.</li></ul>Operations &amp; Coordination<ul><li>Coordinate day-to-day office operations and support different departments.</li><li>Assist the operations team with documentation, follow-ups, and basic logistics.</li><li>Support coordination between Dubai office and other branches (UAE, Qatar, KSA).</li></ul>Administration &amp; Documentation<ul><li>Handle filing, scanning, and maintaining records and registers.</li><li>Prepare basic reports, letters, and internal communication when required.</li><li>Support in arranging courier, shipments, and office supplies.</li></ul>What We&rsquo;re Looking For<ul><li>Previous experience in reception / office administration / coordination (oil &amp; gas industry preferred).</li><li>Strong communication skills and customer-service mindset.</li><li>Good command of English (Arabic is a plus).</li><li>Organized, reliable, and able to multitask in a fast-paced environment.</li></ul>To Apply: Send your CV to: CAREERS@NWH.AEJob Type: Full-time

Reception & Operations Coordinator

Overview WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent. Responsibilities <ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul> Qualifications <ul><li>UAE Nationality (with a valid Family Book).</li><li>Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.</li><li>0-2 years of work experience.</li><li>Strong communication and interpersonal skills in both English and Arabic.</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Professional demeanor with a positive attitude and customer service mindset.</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.</li><li>A genuine interest in building a career in corporate services, administration, or HR.</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.</li><li>Flexibility to support occasional internal events or office coordination tasks.</li></ul> Details <ul><li>Seniority level: Entry level</li><li>Employment type: Full-time</li><li>Job function: Administrative</li><li>Industries: Professional Services</li></ul>We're not including referral prompts or third-party notices in this refined listing.

Workplace & Admin Coordinator_(Emirati National)

Explore 2023+ Office coordinator in Dubai this December. Find roles across top companies and apply now to boost your career.