confirmed product manager (b2b saas data & ai)

dental assistant

sales manager

account manager

administrative assistant

hr assistant

office coordinator

Azizi Developments

<div>
 
 One of our many projects, Azizi Venice, where Azizi is the Master Developer, has an approximate value AED 30 billion and is a mixed-use development located in Dubai South. The crown jewel located at the heart of the development will be Azizi Opera, a state-of-the-art opera house. Azizi Venice is planned to welcome over 30,000 visitors daily and Azizi Opera will become one of the most notable venues for high-caliber events in the emirate.
 
 
 
 
 
 We are Azizi, a leading Dubai-based developer and a passionate team of people driven by the goal of crafting beautiful homes for people living in the UAE. Our portfolio spans across Dubai&rsquo;s prime residential and commercial destinations, showcasing our commitment to transparency, customer centricity, quality, integrity and adding value through a construction-driven approach.
 
 
 
 
 
 
 Role Overview:
 
 
 
 
 
 
 The
 
 Office Coordinator
 
 will provide essential administrative, coordination, and operational support to the Hospitality division. This is a pivotal role within a small, fast-paced team, requiring a highly organized, proactive individual who can manage multiple priorities, support senior stakeholders, and help ensure the smooth day-to-day running of the department.
 
 
 
 
 
 The role will act as the central point of coordination across internal teams and external partners, supporting hospitality development, F&amp;B initiatives, and operational planning.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Administrative &amp; Office Support
 </li>
 <li>
 Provide comprehensive administrative support to the Hospitality leadership team, including calendar management, meeting coordination, and document preparation.
 </li>
 <li>
 Manage correspondence, filing systems, and document control for hospitality and F&amp;B-related materials.
 </li>
 <li>
 Prepare presentations, reports, trackers, and meeting minutes as required.
 </li>
 <li>
 Coordination &amp; Team Support
 </li>
 <li>
 Act as the main point of contact for the Hospitality division, liaising with internal departments such as Development, Finance, Design, Legal, and Procurement.
 </li>
 <li>
 Coordinate with external consultants, operators, designers, and advisors to support project workflows.
 </li>
 <li>
 Assist with the organization of workshops, site visits, and stakeholder meetings.
 </li>
 <li>
 Project &amp; Operational Assistance
 </li>
 <li>
 Support hospitality and F&amp;B projects by maintaining trackers, timelines, and action logs.
 </li>
 <li>
 Assist with budget tracking, invoice processing, and follow-ups in coordination with Finance.
 </li>
 <li>
 Help manage contracts, proposals, NDAs, and consultant documentation.
 </li>
 <li>
 General Office Management
 </li>
 <li>
 Support day-to-day office operations for the Hospitality team, including office supplies, systems access, and onboarding of new team members.
 </li>
 <li>
 Ensure hospitality team processes are followed and continuously improved where possible.
 </li>
 <li>
 Handle ad hoc tasks and requests to support the wider division as needed.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Experience:
 
 
 
 
 
 <ul>
 <li>
 3&ndash;6 years&rsquo; experience in an Office Coordinator, Executive Assistant, or Administrative role, ideally within hospitality, real estate, development, or a corporate environment.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills, with excellent attention to detail.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Confident communicator with the ability to engage professionally with senior stakeholders.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Documentation Management Systems
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Ability to work independently in a small team environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred:
 
 
 
 
 
 <ul>
 <li>
 Experience within hospitality, F&amp;B, real estate development, or mixed-use projects.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Familiarity with consultant coordination and basic project support.
 </li>
 </ul>
 
 
 
 
 Interested candidates are encouraged to apply. Given the competitive nature of the industry, early application is recommended.
 
 
 
 
 
 This role offers an exciting opportunity to contribute to the development of landmark projects.
 
 
 
</div>

Office Coordinator

Al Khayyat Investments (AKI)

<div>
 
 
 As an Office Coordinator, your responsibilities include supporting and coordinating with the Operations Team, BinSina Team, suppliers, and customers to maintain seamless and efficient services for everyone involved.
 
 
 
 
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 <ul>
 <li>
 Create all types of POs such as operations expenses, admin expenses and capex expenses
 </li>
 <li>
 Handle the end-to-end process of validating and processing Petty Cash of all 100+ stores
 </li>
 <li>
 Processing stationary orders of all 100+ stores
 </li>
 <li>
 Processing more than 40+ stores utility monthly charges
 </li>
 <li>
 Processing more than 20+ high priority charges
 </li>
 <li>
 Process all the documents and information when Opening a Store
 </li>
 <li>
 Collect all the required documents when closing a store
 </li>
 <li>
 Assist and Creating PO&rsquo;s AKI Facilities Team:
 </li>
 <li>
 Upload documents in Legal App
 </li>
 <li>
 Document control i,e All Ins and Outs; safe keeping of electronic soft copies by developing and utilizing filling and retrieval systems to provide accurate historical reference. i.e AMC, Pestfree, Cleanco and more.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Support business unit head with presentations and reports.
 </li>
 <li>
 Keep up to date with the trend, new office systems, applications and Microsoft office skills to better assist the departments.
 </li>
 <li>
 Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
 </li>
 <li>
 Organize team communications and plan events, both internally and offsite.
 </li>
 <li>
 Manage all incoming and outgoing communications.
 </li>
 <li>
 Planning events &amp; schedule travel.
 </li>
 </ul>
 
 
 
 
 
 EXPERIENCE &amp; QUALIFICATION:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in any discipline or Equivalent Experience
 </li>
 <li>
 Flexible team player willing to do what it takes to get the job done; adaptable and enjoys an extra challenge.
 </li>
 <li>
 Knowledgeable with Oracle System is a plus.
 </li>
 </ul>
 
 
 
 
 
 SKILLS, KNOWLEDGE &amp; ABILITIES:
 
 
 
 
 Job Specific
 
 Fluent and Clear communication and problem solving
 
 
 
 Generic Skills:
 
 Verbal/Written Communication Skills, Computer Skills, Analytical Ability and Presentation Skills
 
 
 
</div>

Office Coordinator - BinSina

Imdad

<div>The Human Capital &amp; Administration Coordinator plays a key role in supporting the Human Capital and administrative function. This position is responsible for assisting with employee relations, benefits and policies administration, and general administrative tasks to ensure smooth business operations. 
Job Responsibilities:<ul>
<li>Support onboarding and offboarding processes for employees.</li>
<li>Handle employee queries related to HR policies, benefits, and payroll in collaboration with the HR team.</li>
<li>Undertake human capital related administrative duties including drafting general documents, filing, managing employee files and records to ensure proper document filing.</li>
<li>Undertake and assist in recording and processing invoices, receipts, and payments as required and instructed.</li>
<li>Prepare POs and contracts for suppliers as advised.</li>
<li>Arrange meetings, events, and office logistics. relating to the core operation of the company.</li>
<li>Handle expense management system and ensure alignment with expense policies.
</li><li>Provide general administrative support to the management and team members.</li>
</ul>Requirements
Minimum Qualifications:<ul>
<li>Bachelor&rsquo;s degree or diploma in Human Resources, Business Administration, or a related field.</li>
<li>0-2 years of experience in HR and/or administrative roles.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).</li>
</ul>Required Skills:<ul>
<li>Strong organizational, time management and multitasking skills.</li>
<li>Excellent communication and interpersonal skills.
</li><li>A strong team player who collaborates effectively across departments.</li>
<li>High level of discretion and confidentiality.</li>
<li>Patient, friendly, tactful and well presented.</li>
<li>Good computer skills.</li>
<li>Excellent Arabic and English skills (Written &amp; spoken).</li>
<li>Ability to handle multiple priorities in a fast-paced environment.</li></ul></div>

HR & Admin Coordinator - Emirati National - Dubai

ENOC

<div>
 
 
 ob Purpose
 
 
 
 To contribute to the day to day smooth functioning of the department through performing various tasks including, but not restricted to handling departmental communication, office management &amp; any related tasks requested by the line manager.
 
 
 
 
 
 
 Principal Accountabilities
 
 
 
 
 
 
 
 Communication
 
 
 <ul>
 <li>
 Provides comprehensive secretarial assistance to General Manager &amp; the departmental managers and ensures timely submission of reports.
 </li>
 <li>
 Act as a Coordinator between different departments and the terminal employees, to various issues i.e. leave, loan, claims, payroll, personal request, visas, passport &amp; IDs, trouble shoot PC fault as and when required. Responsible for all terminal employees original passport handing over to GR services.
 </li>
 <li>
 Prepares presentations, meeting agendas &amp; takes the minutes of meetings.
 </li>
 </ul>
 
 
 
 
 
 Office Management
 
 
 <ul>
 <li>
 Schedules and organises meetings with EIL/HTL Managers and visitors. Maintains, follow up on the meetings and on matters originating from General Manger/Manager Terminals.
 </li>
 <li>
 Assists and coordinates all events hosted by the Terminals HTL Global Management meeting, Certification and award events, Team Building events etc..
 </li>
 <li>
 Collections data, updating and maintaining the information (charts) on Terminal facilities like tankage, layout plan, and statutory license details.
 </li>
 <li>
 Maintains statistics pertaining to Terminal throughputs, no of tanker handled, performance, etc.
 </li>
 <li>
 Arrange and coordinate JAFZA temporary/permanent passes to all EIL, ENOC Group staff and all contractors and visitors.
 </li>
 <li>
 Coordinates with printers, publishers and GPC for procurement of stationary and office supplies.
 </li>
 </ul>
 
 
 
 
 
 General
 
 
 <ul>
 <li>
 Participates proactively as a member of the data management and training team.
 </li>
 <li>
 Renewal of different licences for the terminal such as Free Zone Licence, Operations Fitness Certificate, Radio Licence.
 </li>
 <li>
 Records, monitors and maintains Finger Print (biometric) data based attendance and Office Security Access Systems.
 </li>
 <li>
 Fixing appointments for periodical medical check up for terminal staff and maintaining records as required by HR.
 </li>
 <li>
 Maintains personnel files and maintains confidentiality of all personnel data.
 </li>
 <li>
 Handles leave / loan / claims administration for terminal employees.
 </li>
 <li>
 Enters payroll data in the system relating to employee expense reimbursements.
 </li>
 <li>
 Handles necessary travel arrangements through coordination with government relation &amp; travel agents.
 </li>
 </ul>
 
 
 
 
 
 Minimum Requirements
 
 
 <ul>
 <li>
 Graduation or equivalent qualification (12 grades) with at least 3 years relevant experience.
 </li>
 <li>
 Excellent communication skills in spoken &amp; written (Arabic &amp; English)
 </li>
 <li>
 Multilingual candidates are preferred fluent in English, Arabic
 </li>
 <li>
 Good interpersonal skills
 </li>
 <li>
 Enhanced knowledge in Microsoft Office applications (Word, Excel &amp; PowerPoint)
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Seniority Level
 </li>
 <li>
 Associate
 </li>
 <li>
 Industry
 </li>
 <li>
 Oil and Gas
 </li>
 <li>
 Employment Type
 </li>
 <li>
 Full-time
 </li>
 <li>
 Job Functions
 </li>
 <li>
 Administrative
 </li>
 <li>
 Skills
 </li>
 <li>
 Arabic
 </li>
 <li>
 Communication
 </li>
 <li>
 Interpersonal Skills
 </li>
 <li>
 Presentations
 </li>
 <li>
 Office Administration
 </li>
 <li>
 Office Equipment
 </li>
 <li>
 Confidentiality
 </li>
 <li>
 English
 </li>
 <li>
 Problem Solving
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Novocycle Technologies

<div>
 
 
 Company:
 
 
 &nbsp;Novocycle Technologies MENA FZ-LLC
 
 
 
 
 Location:
 
 
 &nbsp;UAE
 
 
 
 
 Reports to:
 
 
 &nbsp;Managing Director / Group Functions (HR &amp; Finance)
 
 
 
 
 
 
 
 Role Purpose
 
 
 
 
 The Administrative Coordinator supports the daily administrative, regulatory, and financial operations of Novocycle Technologies MENA FZ-LLC. The role ensures smooth coordination with local authorities, accurate bookkeeping preparation, and professional handling of internal and external correspondence.
 
 
 
 
 This position is operational, detail-driven, and critical for compliance and continuity. It is not a junior &ldquo;assistant&rdquo; role in disguise, and it is not strategic leadership either. It is about reliability, structure, and execution.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. AXS Portal &amp; Regulatory Administration
 
 
 
 
 &middot; Manage the&nbsp;
 
 
 AXS Portal
 
 
 &nbsp;for the company, including:
 
 
 <ul>
 <li>
 
 License renewals and regulatory filings
 
 </li>
 <li>
 
 Employment-related submissions
 
 </li>
 <li>
 
 HR-related administrative updates
 
 </li>
 </ul>
 
 
 &middot; Monitor deadlines and ensure timely submissions to avoid compliance risks.
 
 
 
 
 &middot; Coordinate with free zone authorities and external service providers when required.
 
 
 
 
 &middot; Maintain organized digital and physical records of licenses, permits, and approvals.
 
 
 
 
 
 
 
 2. HR Administrative Support
 
 
 
 
 &middot; Support HR-related administration including:
 
 
 <ul>
 <li>
 
 Employment documentation
 
 </li>
 <li>
 
 Staff records and updates
 
 </li>
 <li>
 
 Coordination with Group HR when required
 
 </li>
 </ul>
 
 
 &middot; Ensure accuracy and confidentiality of employee-related data.
 
 
 
 
 &middot; Support onboarding and offboarding administration from a local compliance perspective.
 
 
 
 
 
 
 
 3. Bookkeeping Preparation (QuickBooks)
 
 
 
 
 &middot; Prepare bookkeeping entries in&nbsp;
 
 
 QuickBooks
 
 
 , including:
 
 
 <ul>
 <li>
 
 Invoices
 
 </li>
 <li>
 
 Expense records
 
 </li>
 <li>
 
 Payments and receipts
 
 </li>
 </ul>
 
 
 &middot; Ensure financial records are complete, accurate, and ready for review.
 
 
 
 
 &middot; Coordinate with external accountants or Group Finance as needed.
 
 
 
 
 &middot; Maintain organized financial documentation and supporting files.
 
 
 
 
 
 
 
 4. Correspondence &amp; Office Administration
 
 
 
 
 &middot; Handle professional correspondence with:
 
 
 <ul>
 <li>
 
 Authorities
 
 </li>
 <li>
 
 Service providers
 
 </li>
 <li>
 
 Internal stakeholders
 
 </li>
 </ul>
 
 
 &middot; Draft, send, and archive emails, letters, and official documents.
 
 
 
 
 &middot; Support general office administration and coordination tasks.
 
 
 
 
 &middot; Act as a reliable point of contact for administrative matters.
 
 
 
 
 
 
 
 Required Qualifications &amp; Experience
 
 
 
 
 &middot; Proven experience in administrative coordination or office administration.
 
 
 
 
 &middot; Familiarity with&nbsp;
 
 
 AXS Portal
 
 
 &nbsp;or similar UAE free zone systems.
 
 
 
 
 &middot; Practical experience using&nbsp;
 
 
 QuickBooks
 
 
 &nbsp;or similar accounting software.
 
 
 
 
 &middot; Basic understanding of HR and employment administration.
 
 
 
 
 &middot; Strong organizational and documentation skills.
 
 
 
 
 &middot; Fluent in English (written and spoken). Arabic is an advantage.
 
 
 
 
 
 
 
 Key Skills &amp; Attributes
 
 
 
 
 &middot; Highly organized and detail-oriented.
 
 
 
 
 &middot; Reliable, discreet, and structured.
 
 
 
 
 &middot; Comfortable working with regulations, deadlines, and compliance topics.
 
 
 
 
 &middot; Able to work independently while coordinating with Group functions.
 
 
 
 
 &middot; Calm under pressure and capable of handling routine complexity without drama.
 
 
 
 
 
 
 
 What Success Looks Like
 
 
 
 
 &middot; Licenses and regulatory obligations are always up to date.
 
 
 
 
 &middot; Financial records are clean, accurate, and audit-ready.
 
 
 
 
 &middot; HR administration runs smoothly with no surprises.
 
 
 
 
 &middot; Correspondence is professional, timely, and well-documented.
 
 
 
 
 &middot; Management does not have to chase basic administrative tasks.
 
 
</div>

Administration Coordinator

Floss and Gloss Dental Clinic LLC

We are looking for a confident and result-oriented Patient Coordinator / Lead Conversion Executive to handle online and walk-in enquiries at our premium dental and skin clinic in Satwa.The ideal candidate must have strong sales skills, excellent English communication, and a passion for converting enquiries into appointments.Key Responsibilities:<ul><li>Handle incoming leads from WhatsApp, calls, and social media.</li></ul><ul><li>Convince and convert leads into confirmed appointments through professional communication.</li></ul><ul><li>Manage the daily appointment schedule and coordinate with doctors.</li></ul><ul><li>Maintain lead tracking and follow-up records systematically.</li></ul><ul><li>Ensure every patient receives exceptional customer service.</li></ul><ul><li>Collect Google reviews and encourage referrals.</li></ul><ul><li>Support marketing and promotional campaigns through effective follow-ups.</li></ul>Requirements:<ul><li>Female candidates preferred</li></ul><ul><li>Must have strong English communication and sales negotiation skills.</li></ul><ul><li>Confident to speak with new clients and close appointments.</li></ul><ul><li>Experience in a dental/skin clinic, call center, or beauty industry preferred.</li></ul><ul><li>Active on WhatsApp and social media.</li></ul><ul><li>Basic computer knowledge required.</li></ul>Working Hours:<ul><li>9 hours per day (including 1-hour break)</li></ul><ul><li>1 day off per week</li></ul>Salary &amp; Benefits:<ul><li>Attractive monthly salary based on experience</li></ul><ul><li>Performance-based incentives for successful lead conversions</li></ul><ul><li>Friendly and motivating work environment</li></ul>About Us:Floss &amp; Gloss Dental &amp; Skin Clinic in Satwa, Dubai, is a fast-growing clinic known for professional treatments and exceptional customer care. We believe in teamwork, positivity, and delivering smiles&mdash;both dental and personal!Job Type: Full-timeApplication Question(s):<ul><li>Do you have previous experience working in dental/skin/beauty clinics or call center/customer service role ?</li><li>how many years of sales or customer handling expereince do you have?</li><li>What is your expected monthly salary?</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>

Lead Follow-up & Appointment Coordinator

Grand Land Real Estate BRoker

About Us: We are a dynamic real estate team looking for a smart and motivated individual to join our finance and accounts team. This is an excellent opportunity for freshers who have a basic understanding of accounting and want to grow in a professional environment.Key Responsibilities:<ul><li>Maintain day-to-day accounting records and assist in bookkeeping.</li><li>Prepare invoices, bills, and manage accounts payable/receivable.</li><li>Assist in bank reconciliation and tracking financial transactions.</li><li>Support the team in preparing reports and statements as needed.</li><li>Ensure accuracy and timeliness in all accounting tasks.</li></ul>Requirements:<ul><li>Basic knowledge of accounting principles and practices.</li><li>Proficiency in MS Excel; knowledge of accounting software is a plus.</li><li>Smart, detail-oriented, and quick learner.</li><li>Good communication skills and ability to work in a team.</li><li>Freshers are welcome to apply.</li></ul>What We Offer:<ul><li>Opportunity to learn and grow in a professional environment.</li><li>Exposure to real-world accounting and finance operations.</li><li>Supportive team and mentorship.</li></ul>How to Apply: Send your resume to [email/contact] with the subject line &ldquo;Application &ndash; Accounting Coordinator.&rdquo;Job Types: Full-time, Permanent, FresherPay: AED2,000.00 - AED3,000.00 per month

Accounting Coordinator

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