receptionist

executive assistant

hr assistant

office administrator

administrative assistant

office coordinator

Thomsun Industries

The Receptionist cum Coordinator is responsible for managing front desk operations while providing comprehensive administrative support. This role involves handling documentation, coordinating office processes, maintaining records, and ensuring smooth day-to-day administrative functions. The position requires strong communication skills, attention to detail, and the ability to multitask efficiently.Key ResponsibilitiesFront Desk &amp; Reception DutiesGreet and welcome visitors in a professional and courteous manner.Manage incoming calls, emails, and inquiries; direct them to the appropriate departments.Maintain the reception area, ensuring it is clean, organized, and presentable.Handle courier services, incoming/outgoing mail, and deliveries.Project Coordination &amp; Support ResponsibilitiesCoordinate with the Projects, Sales, and Technical teams for day-to-day project-related administrative support.Assist in the preparation, tracking, and submission of project submittals, documents, and correspondence as per project requirements.Maintain and update project files, trackers, and records, ensuring all documents are properly filed and easily retrievable.Follow up with internal departments and external parties (clients, consultants, vendors) on submittals, approvals, and documentation status.Support project teams by coordinating meetings, site visit schedules, and documentation deadlines.Ensure timely circulation of project-related documents and maintain version control.Assist in preparing project reports, status updates, and basic documentation as required by management.Maintain confidentiality and accuracy of all project-related information.Skills &amp; CompetenciesStrong verbal and written communication skills.Excellent organizational and time-management abilities.Attention to detail and accuracy in documentation.Ability to multitask and prioritize workload.Professional appearance and customer-focused attitude.Qualifications &amp; ExperienceBachelor&rsquo;s degree or diploma in Administration, Business, or a related field preferred.0&ndash;3 years of experience in a receptionist or administrative role.Proficiency in MS Office (Word, Excel, Outlook).Experience handling documentation and office processes is mandatory.Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Receptionist cum coordinator

DKV International Real Estate LLC

Role OverviewWe are seeking a versatile and highly organized Real Estate Operations Coordinator to join our dynamic team in Dubai. This hybrid role combines administrative excellence, HR support, and proactive telesales. The ideal candidate will be the &quot;engine&quot; of our office, ensuring seamless property listings, legal compliance, and lead management.Key Responsibilities1. Administrative &amp; Office Management<ul><li>Front-of-House: Act as the first point of contact, greeting clients and managing the reception area.</li><li>Office Logistics: Oversee day-to-day office needs, including petty cash, inventory, and supply procurement.</li><li>Document Control: Maintain meticulous digital and physical filing systems for all company records.</li></ul>2. Listing &amp; Transaction Support<ul><li>Portal Management: Create and verify property listings on Property Finder, Bayut, and Dubizzle, ensuring high-quality scores.</li><li>Contract Administration: Prepare and process RERA-standard documents, including Forms A, B, I, &amp; U, MOUs, and Tenancy Contracts.</li><li>Developer Relations: Manage developer registrations/renewals and coordinate with landlords regarding property availability.</li></ul>3. Lead Management &amp; Sales Support<ul><li>Telesales: Proactively follow up on leads, qualify prospects, and manage the sales pipeline within the CRM.</li><li>Deal Execution: Support the accounts department in closing transactions and ensuring all documentation is compliant for deal execution.</li></ul>4. HR &amp; Recruitment Support<ul><li>Assist in the hiring process, from screening CVs to onboarding new agents.</li></ul>Candidate Requirements<ul><li>Experience: Minimum 2 years of proven administrative experience specifically within the Dubai Real Estate industry.</li><li>Technical Skills: High proficiency in CRM systems and Microsoft Office Suite (Excel, Word, Outlook).</li><li>Regulatory Knowledge: Solid understanding of Dubai Land Department (DLD) and RERA procedures.</li><li>Communication: Exceptional command of English (written and verbal).</li><li>Attributes: A &quot;can-do&quot; attitude with the ability to multitask in a high-pressure, fast-paced environment.</li></ul>What We Offer<ul><li>Competitive Salary: Commensurate with experience and a comprehensive benefits package.</li><li>Growth: A high-exposure role with the chance to contribute to a thriving real estate firm.</li><li>Culture: A fast-paced, professional, and supportive work environment.</li></ul>How to ApplyIf you are a motivated professional ready to take the next step in your real estate career, please submit your Resume and Cover Letter to: hr@dkvrealestate.comJob Type: Full-timePay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>UAE Real Estate as Admin: 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Administrator (Dubai Real Estate Experienced)

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

Hello Cleaner

We are looking for an experienced and highly organized Deep Cleaning Coordinator to manage and oversee our daily deep cleaning operations.Key Responsibilities:<ul><li>Plan, schedule, and coordinate daily deep cleaning bookings</li><li>Assign teams (Team Leaders &amp; Cleaners) based on job requirements</li><li>Ensure all teams are deployed on time and jobs run smoothly</li><li>Handle last-minute changes, staff absences, and replacements</li><li>Coordinate with drivers for transportation and route planning</li><li>Communicate with customers for confirmations and updates</li><li>Monitor job progress and ensure service quality standards</li><li>Handle complaints and resolve operational issues efficiently</li><li>Maintain and manage data using Zoho CRM and internal systems</li></ul>Requirements:<ul><li>Minimum 2 years experience in a cleaning company (mandatory)</li><li>Strong experience in deep cleaning operations</li><li>Must have hands-on experience using Zoho CRM (mandatory)</li><li>Excellent English communication skills</li><li>Strong customer service and problem-solving skills</li><li>Good knowledge of Dubai locations and routing</li><li>Ability to handle teams, drivers, and field staff</li><li>Able to work under pressure and manage multiple bookings daily</li></ul>Job Type: Full-timePay: AED3,000.00 per monthApplication Question(s):<ul><li>Do you have experience in ZOHO CRM ?</li></ul>Experience:<ul><li>Cleaning company: 2 years (Required)</li></ul>Work Location: In person

Operations Coordinator (Female Admin)

Carpetland BHR

Admin &amp; Project Coordinator- Job Description<ul><li>Prepare and finalize Project/Retail jobs daily schedule.</li><li>Monitor emails, prepare site reports to update the site condition daily.</li><li>Coordinate with the salesman and supervisor to confirm the job schedules.</li><li>Prepare all types of gates passes for workers, undertaking letters, vehicles, and equipment as per site requirements.</li></ul>Admin Job Description<ul><li>Monitor daily attendance and overtime details, and finalize the monthly attendance for submission to the HR Department.</li><li>Process and track employee leave applications and book tickets for employees.</li><li>Arrange international travel tickets for deployed personnel as needed.</li><li>Preparing deployment travel expenses reimbursement.</li><li>Prepare the monthly report for purchased tickets and submit it to the HR Department.</li><li>Yearly uploading documents for Trakhees/JAFZA renewal and maintain the documents properly dated.</li><li>Maintain and updating records of warehouse employee&rsquo;s documents (PP, Visa, EID)</li></ul>note: Salary bracket is flexible and can be increased if candidate possess extra ordinary skills and is like plug &amp; Play.Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you have knowledge of flooring and furnishings materials , have you worked on any ERP systems and how good are you in MS</li></ul>Experience:<ul><li>Adminstration in handling manpoer allocation: 4 years (Required)</li><li>Software skill and AI: 4 years (Preferred)</li></ul>Work Location: In person

Administrator & Project Coordinator

Confidential

<div>
 
 We are seeking a motivated Office Manager to become a key player in our dynamic team.
 
 
 You will be part of a company that values ownership, innovation and meaningful results. If
 
 
 you thrive on making the workplace efficient, welcoming and aligned with our mission &mdash;
 
 
 this is your chance to step up.
 
 
 
 
 
 
 What You'll Do
 
 
 
 
 
 
 Office Operations
 
 
 - Own and oversee all day-to-day office operations, creating an environment where the team
 
 
 can focus on impact
 
 
 - Manage facilities, office maintenance, utilities and other infrastructure to support high
 
 
 performance
 
 
 - Act as the central liaison for vendors, suppliers and service partners &mdash; ensuring our office
 
 
 ecosystem runs smoothly
 
 
 
 
 
 Office Life &amp; Supplies
 
 
 - Ensure the office is always clean, organized, and fully stocked
 
 
 - Maintain office supplies: stationery, equipment, fresh fruit, snacks, and water
 
 
 - Coordinate purchasing and ensure the workspace is functional and future-ready
 
 
 
 
 
 Hospitality &amp; Communication
 
 
 - Welcome guests, clients and partners with warmth and professionalism, reflecting our
 
 
 brand values
 
 
 - Handle incoming and outgoing correspondence, deliveries, mail and courier services
 
 
 promptly
 
 
 - Be the go-to person for anything office-related
 
 
 Team Support &amp; Culture
 
 
 - Plan and organise internal meetings, team events and office gatherings that bring our
 
 
 culture to life
 
 
 - Coordinate travel arrangements and logistics when required
 
 
 - Uphold health, safety and security standards &mdash; helping build a space where people can
 
 
 thrive
 
 
 
 
 
 
 What We're Looking For
 
 
 
 Experience
 
 
 - Previous experience as Office Manager, Administrator or similar role &mdash; you know how to
 
 
 keep things running
 
 
 - Track record of keeping things organized in a fast-paced environment
 
 
 
 
 
 Skills
 
 
 - Excellent organisational skills, with the ability to prioritize, multitask and keep things
 
 
 moving
 
 
 - Strong written and verbal communication in English
 
 
 - Tech-savvy: comfortable using MS Office and other digital tools
 
 
 - Experience managing vendors and suppliers
 
 
 
 
 
 Mindset
 
 
 - Proactive &amp; solutions-oriented: You don't wait to be told &mdash; you see what needs doing and
 
 
 you do it
 
 
 - Detail-oriented: You notice when something is running low and fix it before anyone
 
 
 mentions it
 
 
 - Reliable: A positive, friendly attitude and a strong sense of responsibility &mdash; the office runs
 
 
 best when everyone can rely on you
 
 
 - Independent &amp; collaborative: Comfortable working independently and collaborating across
 
 
 teams in a fast-paced tech-driven company
 
 
 - Growth-oriented: Eager to learn, improve, and grow with the company
 
 
 
 
 
 
 What We Offer
 
 
 
 - Competitive salary
 
 
 - A growing international company with ambitious goals
 
 
 - Opportunity to shape the office culture from the ground up
 
 
 - Collaborative, supportive team environment
 
 
 - Room to grow and take on new responsibilities
 
</div>

Office Manager

Modular Design Engineering Consultants

Job description:We Modular Design Engineering Consultants are seeking a polite, organized, and professional Receptionist/Secretary to join our team. The successful candidate will be the first point of contact for visitors, handle administrative tasks, and support smooth office operations.Key Responsibilities1. Front Desk &amp; Visitor Management<ul><li>Welcome and assist visitors, clients, and staff in a professional and courteous manner.</li><li>Manage visitor logs and issue access passes where applicable.</li><li>Ensure reception area is clean, organized, and presentable at all times.</li></ul>2. Communication &amp; Correspondence<ul><li>Answer, screen, and direct incoming calls and emails efficiently.</li><li>Handle incoming and outgoing mail, courier services, and official communications.</li><li>Draft, format, and proofread correspondence, reports, and presentations.</li></ul>3. Administrative Support<ul><li>Schedule appointments and meetings</li><li>Maintain and update office files, records, and databases.</li><li>Assist management with daily administrative tasks and office coordination.</li></ul>4. Office Coordination &amp; Supplies<ul><li>Monitor and manage office supplies and inventory.</li><li>Coordinate with vendors and service providers for office maintenance and logistics.</li><li>Ensure smooth day-to-day operations of the office.</li></ul>5. Confidentiality &amp; Professionalism<ul><li>Handle sensitive and confidential information with discretion.</li><li>Maintain professionalism in all internal and external interactions.</li></ul>6. UAE Compliance &amp; Standards<ul><li>Ensure all office practices comply with UAE labor laws and workplace regulations.</li><li>Be aware of cultural sensitivities and promote a professional environment suitable for the UAE workplace.</li></ul>7. Support to Teams<ul><li>Assist other departments and staff members as needed.</li><li>Facilitate internal communication and coordination among team members.</li><li>Help organize events, meetings, and office functions.</li></ul>Qualifications &amp; Requirements&middot; Diploma or Degree in Business Administration, Office Management, or related field.&middot; Previous experience as a receptionist or secretary is preferred.&middot; Excellent communication and interpersonal skills.&middot; Proficient in MS Office (Word, Excel, PowerPoint, Outlook).&middot; Professional appearance and courteous demeanor.&middot; Strong organizational and multitasking abilities.&middot; Willingness to transfer to the site office when requiredSalary:<ul><li>Will be discussed during the interview (based on experience, qualifications, and negotiation).</li></ul>Job Type: Full-timePay: From AED2,500.00 per monthExperience:<ul><li>Receptionist/secretary: 1 year (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Receptionist

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