receptionist

office administrator

executive assistant

office assistant

admin assistant

office coordinator

Positive Zero

<div>
 
 
 About Positive Zero
 
 
 
 Positive Zero is powering the region&rsquo;s energy transition by helping businesses, communities, and cities take control of their energy future&mdash;without the upfront cost or complexity.
 
 
 With over 200 MW of decentralised power in operation and $31M in client savings to date, we&rsquo;re a leading energy transition partner across the GCC for the commercial, industrial, and public sectors.
 
 
 Our decarbonisation-as-a-service model integrates solar, on-site utilities, energy efficiency, fleet electrification, and clean energy on demand&mdash;reducing costs, consumption, and carbon footprint.
 
 
 We manage everything end-to-end, with a 200-strong team across Saudi Arabia, United Arab Emirates, Oman, and Bahrain delivering scalable, long-term solutions.
 
 
 
 
 
 
 Job Title: Receptionist / Front Office Coordinator (Immediate Hire)
 
 
 
 
 
 
 
 Position Summary
 
 
 
 We are urgently seeking a professional, warm, and highly organized Receptionist / Front Office Coordinator to be the face of our office. This role is essential in ensuring a welcoming, polished, and well-managed environment for visitors and colleagues alike.
 
 
 
 
 
 The ideal candidate is personable, composed, and proactive, with a strong sense of ownership and a natural ability to represent the company with professionalism and poise.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Welcome and assist visitors, clients, and colleagues with a warm and professional demeanor
 </li>
 <li>
 Manage the reception area and ensure it is always presentable and well-organized
 </li>
 <li>
 Coordinate meeting room bookings and ensure all rooms are clean, tidy, and fully prepared
 </li>
 <li>
 Handle incoming and outgoing deliveries, courier services, and mail distribution
 </li>
 <li>
 Work closely with Facilities Management to maintain office standards and resolve issues promptly
 </li>
 <li>
 Support the setup and coordination of internal meetings and company events
 </li>
 <li>
 Monitor and maintain common areas to ensure cleanliness and organization at all times
 </li>
 <li>
 Provide general administrative and office support as needed
 </li>
 <li>
 Act as the main point of contact at reception and manage front desk operations efficiently
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Proven experience in a receptionist or front office role within a corporate environment
 </li>
 <li>
 Experience handling VIP and high-profile clients with professionalism and discretion
 </li>
 <li>
 Strong interpersonal and communication skills
 </li>
 <li>
 Excellent presentation, with a poised and composed demeanor to represent the company front-of-house
 </li>
 <li>
 Good working knowledge of MS Office (Word, Excel, Outlook)
 </li>
 <li>
 Highly organized with strong multitasking and time management skills
 </li>
 <li>
 Ability to remain calm and professional in a fast-paced environment
 </li>
 </ul>
 
 
 
 
 
 Why Join Positive Zero?
 
 
 
 By joining Positive Zero, you will benefit from:
 
 <ul>
 <li>
 A purpose-driven company supporting the UAE&rsquo;s sustainability goals
 </li>
 <li>
 A collaborative and high-growth environment
 </li>
 <li>
 Learning and development opportunities
 </li>
 <li>
 Competitive compensation and benefits
 </li>
 </ul>
 
 
 
 
 *Only relevant candidates will be contacted at this time.
 
 
 
</div>

Receptionist and Office Administration

Reliance Facilities Management

Job Description &middot; The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.&middot; The Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling supportEssential Job Functions:&middot; Assist the operation manager on the day-to-day operations.&middot; Documented violation to inform HR for all facility issues related to employees&middot; CAFM implementation and regular coordination with the FM software vendor on teething problems in the implementation&middot; Generation of reports related to overdue jobs which could be due to materials procurement, manpower&middot; Preparation of MMR&rsquo;s for FM AMC sites&middot; Calling up vendors for getting quotes/specifications related to specific ADHOC jobs&middot; Preparation/review of quotes/contracts/agreements&middot; Quotation approval follow ups with client and updates in the Quotation tracker&middot; Getting service reports/overtime details from site supervisors/technicians for the preparation of Weekly reports.&middot; Maintain strong working relationships with our vendors&middot; Review purchasing agreements with vendors and maintain open lines of communications with those vendors&middot; Follows HSE (Health, Safety and Environmental) procedure implemented by company rules and procedures&middot; Contract related communication with vendors.&middot; Cash Advance will be prepared by self for any ADHOC works whenever required with line approval from Management.&middot; WCR&rsquo;s prepared and shared for invoicing purpose and recorded in the Tracker.&middot; Documenting processes and keeping maintenance records.&middot; Monitoring maintenance budget spending.&middot; Set up, maintain, and organize department's central files, information, filing, and messages.&middot; Drivers log in and time sheet everyday for all vehiclesJob Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li>FM Coordinator : 3 years (Preferred)</li></ul>Work Location: In person

FM Coordinator

Dollar Car Rental - AAA Group

Role overview: The Lease Coordinator is responsible for managing day-to-day service operations and customer coordination for leased vehicles. This role serves as a key point of contact between customers, internal teams, and external service providers to ensure timely service bookings, breakdown handling, vehicle availability, and accurate reporting. The Service Coordinator plays a critical role in maintaining service quality, minimizing vehicle downtime, and supporting smooth fleet operations.Key Responsibilities: Daily Responsibilities:<ul><li>Attend to calls, emails, and WhatsApp communications from lease customers and address service-related inquiries and complaints.</li></ul><ul><li>Create service bookings and follow-up to ensure timely completion.</li></ul><ul><li>Arrange schedules for vehicle breakdowns and replacements.</li></ul><ul><li>Prepare and circulate daily reports for LCI, AGM, and REG.</li></ul><ul><li>Prepare daily vehicle location status reports for CRC, DIP, LRC, and TWA.</li></ul><ul><li>Coordinate with the Traffic team to issue NOCs upon customer request.</li></ul><ul><li>Coordinate with Sales and customers to confirm damage estimations.</li></ul><ul><li>Post charges after confirmation of damage estimations (WFC) and for off-hire vehicles.</li></ul><ul><li>Coordinate with Sales for scheduling vehicle deliveries and collections.</li></ul><ul><li>Arrange mobile services for vehicles due for onsite servicing.</li></ul><ul><li>Arrange recovery services for emergency breakdowns.</li></ul><ul><li>Monitor vehicles that are Out of Service (OOS).</li></ul><ul><li>Coordinate with the Fleet Coordinator to assign replacement fleet as required.</li></ul><ul><li>Monitor total loss and permanent replacement vehicles.</li></ul>Weekly Responsibilities:<ul><li>Follow up on vehicle registration renewals and schedule replacement vehicles for passing.</li></ul><ul><li>Follow up on pending service bookings.</li></ul><ul><li>Coordinate with relevant departments regarding OOS vehicles and pending actions.</li></ul>Monthly Responsibilities<ul><li>Review and monitor vehicle permits and ensure compliance as required.</li></ul>Skills and Qualifications:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Operations, or related field preferred.</li></ul><ul><li>Atleast 2&ndash;4 years in car rental, leasing, or fleet operations, with hands-on service coordination experience.</li></ul><ul><li>Vehicle servicing, breakdown recovery, OOS management, damage assessment, and fleet reporting; proficient in Microsoft Office and fleet management systems.</li></ul><ul><li>Strong customer service, communication, coordination, and multitasking skills; detail-oriented and able to work under pressure.</li></ul><ul><li>Knowledge of traffic regulations, registrations, and permits is an advantage; flexible to work extended hours if needed.</li><li>Valid UAE Driver's License .</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthLicense/Certification:<ul><li>Driver's License (Required)</li></ul>Work Location: In person

Lease Coordinator

SEVENTY TWO Real Estate

We are looking for a professional and experienced Office Coordinator &amp; HR Executive to join our team in Dubai. The ideal candidate must have practical experience in HR operations along with strong office administration and coordination capabilities. The role requires solid understanding of UAE Labour Law, MOHRE procedures, recruitment, employee relations, and smooth daily office management.Key Responsibilities:<ul><li>Oversee full-cycle recruitment including sourcing, screening, interviews, onboarding, and exit processes.</li></ul><ul><li>Manage payroll, WPS, leave records, employee benefits, coordination, and documentation.</li></ul><ul><li>Professionally handle and route incoming calls.</li></ul><ul><li>Coordinate POA issuance and maintain communication with typing centers.</li></ul><ul><li>Handle documentation related to Rental Dispute Center.</li></ul><ul><li>Assist the Property Management (PM) Admin team with CRM-related tasks.</li></ul><ul><li>Ensure meeting rooms and reception areas are always organized and presentable.</li></ul><ul><li>Monitor and follow up on departmental tasks through CRM systems.</li></ul><ul><li>Maintain visitor logs and event registers.</li></ul><ul><li>Ensure sufficient stock of office and pantry supplies.</li></ul><ul><li>Maintain a professional office environment and readiness for walk-in clients.</li></ul>Requirements &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree required</li></ul><ul><li>Minimum 3&ndash;5 years of relevant UAE experience in HR and office coordination</li></ul><ul><li>Strong knowledge of UAE Labour Law, MOHRE regulations, and HR operations</li></ul><ul><li>Experience handling WPS, payroll, employee relations, and HR processes</li></ul><ul><li>Excellent communication, interpersonal, and people management skills</li></ul><ul><li>Strong organizational, coordination, and multitasking abilities</li></ul><ul><li>Proficiency in MS Office and HR systems</li></ul><ul><li>Ability to work independently while maintaining confidentiality and professionalism</li></ul>Benefits:<ul><li>Health Insurance</li></ul><ul><li>Annual Air Ticket to Home Country</li></ul>Please note: Submitting a recent photograph is mandatory. Applications without a photo will not be considered.Job Type: Full-timePay: AED7,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>Are you knowledge about UAE Labor rules ? </li></ul>Work Location: In person

HR Executive

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

Confidential

<div>
 
 We are seeking a motivated Office Manager to become a key player in our dynamic team.
 
 
 You will be part of a company that values ownership, innovation and meaningful results. If
 
 
 you thrive on making the workplace efficient, welcoming and aligned with our mission &mdash;
 
 
 this is your chance to step up.
 
 
 
 
 
 
 What You'll Do
 
 
 
 
 
 
 Office Operations
 
 
 - Own and oversee all day-to-day office operations, creating an environment where the team
 
 
 can focus on impact
 
 
 - Manage facilities, office maintenance, utilities and other infrastructure to support high
 
 
 performance
 
 
 - Act as the central liaison for vendors, suppliers and service partners &mdash; ensuring our office
 
 
 ecosystem runs smoothly
 
 
 
 
 
 Office Life &amp; Supplies
 
 
 - Ensure the office is always clean, organized, and fully stocked
 
 
 - Maintain office supplies: stationery, equipment, fresh fruit, snacks, and water
 
 
 - Coordinate purchasing and ensure the workspace is functional and future-ready
 
 
 
 
 
 Hospitality &amp; Communication
 
 
 - Welcome guests, clients and partners with warmth and professionalism, reflecting our
 
 
 brand values
 
 
 - Handle incoming and outgoing correspondence, deliveries, mail and courier services
 
 
 promptly
 
 
 - Be the go-to person for anything office-related
 
 
 Team Support &amp; Culture
 
 
 - Plan and organise internal meetings, team events and office gatherings that bring our
 
 
 culture to life
 
 
 - Coordinate travel arrangements and logistics when required
 
 
 - Uphold health, safety and security standards &mdash; helping build a space where people can
 
 
 thrive
 
 
 
 
 
 
 What We're Looking For
 
 
 
 Experience
 
 
 - Previous experience as Office Manager, Administrator or similar role &mdash; you know how to
 
 
 keep things running
 
 
 - Track record of keeping things organized in a fast-paced environment
 
 
 
 
 
 Skills
 
 
 - Excellent organisational skills, with the ability to prioritize, multitask and keep things
 
 
 moving
 
 
 - Strong written and verbal communication in English
 
 
 - Tech-savvy: comfortable using MS Office and other digital tools
 
 
 - Experience managing vendors and suppliers
 
 
 
 
 
 Mindset
 
 
 - Proactive &amp; solutions-oriented: You don't wait to be told &mdash; you see what needs doing and
 
 
 you do it
 
 
 - Detail-oriented: You notice when something is running low and fix it before anyone
 
 
 mentions it
 
 
 - Reliable: A positive, friendly attitude and a strong sense of responsibility &mdash; the office runs
 
 
 best when everyone can rely on you
 
 
 - Independent &amp; collaborative: Comfortable working independently and collaborating across
 
 
 teams in a fast-paced tech-driven company
 
 
 - Growth-oriented: Eager to learn, improve, and grow with the company
 
 
 
 
 
 
 What We Offer
 
 
 
 - Competitive salary
 
 
 - A growing international company with ambitious goals
 
 
 - Opportunity to shape the office culture from the ground up
 
 
 - Collaborative, supportive team environment
 
 
 - Room to grow and take on new responsibilities
 
</div>

Office Manager

Manpower Middle East

<div>
 
 Our client is looking to hire a
 
 Russian speaking Receptionist
 
 for their office in Dubai, UAE.
 
 
 
 
 
 
 
 
 
 Job purpose:
 
 
 
 A receptionist serves as the interface between a company and its customers as well as the management and employees. They also provide general administrative support, such as scheduling meetings, handling transcription, printing, photocopying and faxing, as well as making travel arrangements.
 
 
 
 
 
 
 Duties and responsibilities:
 
 
 <ul>
 <li>
 Greeting visitors
 </li>
 <li>
 Transferring calls as necessary
 </li>
 <li>
 Taking and ensuring messages are passed to the appropriate staff member in time
 </li>
 <li>
 Managing meeting room availability
 </li>
 <li>
 Receiving, sorting, distributing and dispatching daily mail
 </li>
 <li>
 Recording and maintaining office expenses
 </li>
 <li>
 Handling travel arrangements
 </li>
 <li>
 Coordinating internal and external events
 </li>
 <li>
 Managing office inventory such as stationery, equipment and furniture
 </li>
 <li>
 Overseeing office services like cleaners and maintenance service providers
 </li>
 <li>
 Maintaining safety and hygiene standards of the reception area
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Skills and requirements:
 
 
 <ul>
 <li>
 Associate or bachelor&rsquo;s degree in communications or business
 </li>
 <li>
 Minimum 3 &ndash; 5 years&rsquo; experience as a receptionist
 </li>
 <li>
 Familiarity with multi-line telephone systems
 </li>
 <li>
 Prior experience with Microsoft Office and typing
 </li>
 <li>
 Excellent verbal communication skills in English,
 
 Russian speaker will be preferred
 
 .
 </li>
 <li>
 Good telephone communication etiquette
 </li>
 <li>
 Organized and resourceful
 </li>
 <li>
 Customer-focused
 </li>
 <li>
 Adept at prioritizing, scheduling and multitasking
 </li>
 <li>
 Ability to handle office equipment (e.g., the telephone system, printer and the fax machine)
 </li>
 <li>
 Fast and eager learner
 </li>
 </ul>
 
 
 
 
 Candidates who can start immediately will be a priority
 
</div>

Receptionist - Russian Speaker

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