operations manager

receptionist

executive assistant

sales coordinator

administrative assistant

office coordinator

Eva Interiors

<div>
 
 The Office Coordinator serves as the operational anchor of EVA Interiors, responsible for ensuring that the company&rsquo;s offices function with precision, structure, and alignment to EVA&rsquo;s high standards of excellence.
 
 
 
 
 
 This role goes beyond administration &mdash; it is accountable for governance, operational efficiency, process improvement, and internal service delivery.
 
 
 
 
 
 The Office Coordinator ensures that EVA&rsquo;s infrastructure, resources, and workflows fully support the productivity of its creative, design, and project management teams.
 
 
 
 
 
 
 Expected Outcome:
 
 
 
 An integrated, well-governed office environment where every operational element &mdash; people, processes, vendors, and compliance &mdash; works in synchronization to reflect EVA&rsquo;s professionalism, efficiency, and brand sophistication
 
 
 
 
 
 
 A. Operational Governance &amp; Office Excellence
 
 
 <ul>
 <li>
 Design and implement office governance frameworks, ensuring consistent standards across Fujairah and Dubai offices.
 </li>
 <li>
 Develop and maintain administrative SOPs covering documentation, approvals, travel, and facility operations.
 </li>
 <li>
 Lead the execution of office improvement initiatives to enhance functionality, employee experience, and visual representation in line with EVA&rsquo;s design philosophy.
 </li>
 <li>
 Act as the operational liaison between departments, ensuring smooth internal coordination and issue escalation.
 </li>
 <li>
 Implement structured reporting on office performance metrics, expenses, and compliance status to senior management.
 </li>
 </ul>
 
 
 B. Facilities, Assets &amp; Vendor Governance
 
 
 <ul>
 <li>
 Oversee full facilities management, including lease renewals, space optimization, and contractor performance.
 </li>
 <li>
 Establish vendor governance standards (SLAs, performance reviews, and renewal tracking).
 </li>
 <li>
 Partner with the Design Delivery and Projects teams to ensure any space modifications, fit-outs, or relocations meet operational timelines and brand aesthetics.
 </li>
 <li>
 Manage asset inventory (furniture, IT, equipment), ensuring lifecycle tracking and cost accountability.
 </li>
 </ul>
 
 
 C. Financial &amp; Resource Control
 
 
 <ul>
 <li>
 Develop and manage the office operations budget in coordination with Finance.
 </li>
 <li>
 Control administrative spending, ensuring transparent reporting and measurable cost savings.
 </li>
 <li>
 Oversee procurement requests and vendor payments in line with EVA&rsquo;s approval matrix.
 </li>
 <li>
 Generate quarterly reports on cost utilization, savings opportunities, and efficiency outcomes.
 </li>
 </ul>
 
 
 
 
 
 Key Internal &amp; External Relationships
 
 
 <ul>
 <li>
 
 Internal:
 
 CEO, Head of HR, Head of Design, CFO, Project Managers, IT, and Procurement.
 </li>
 <li>
 
 External:
 
 Landlords, facility management, government entities, service providers, and corporate vendors.
 </li>
 </ul>
 
 
 
 
 
 Qualifications, Skills &amp; Experience
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or related field.
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 Minimum 3-5 years of experience in office or administrative management within the UAE.
 </li>
 <li>
 Prior experience in the
 
 interior design, construction, or fit-out industry
 
 is highly preferred.
 </li>
 <li>
 Proven experience in vendor management, facility coordination, and administrative supervision.
 </li>
 </ul>
 
 
 Technical Skills:
 
 
 <ul>
 <li>
 Proficiency in MS Office (Excel, Outlook, Word, PowerPoint).
 </li>
 <li>
 Knowledge of ERP systems (Epicor or similar) is an advantage.
 </li>
 <li>
 Strong organizational, reporting, and multitasking skills.
 </li>
 </ul>
 
 
 
 
 
 5.Behavioral Competencies:
 
 
 <ul>
 <li>
 Professionalism &amp; Integrity
 </li>
 <li>
 Ownership &amp; Accountability
 </li>
 <li>
 Planning &amp; Organization
 </li>
 <li>
 Team Collaboration
 </li>
 <li>
 Attention to Detail
 </li>
 <li>
 Service Orientation
 </li>
 </ul>
 
 
 
 
 
 6. Personal Attributes
 
 
 <ul>
 <li>
 Calm, composed, and resourceful with a strong sense of ownership.
 </li>
 <li>
 Service-driven mindset with attention to detail.
 </li>
 <li>
 Reliable, discreet, and professional in handling internal and external communication.
 </li>
 <li>
 Reflects EVA&rsquo;s culture of excellence, design sophistication, and operational discipline.
 </li>
 </ul>
 
 
</div>

Office Coordinator

Forsite Creative

<div>
 
 
 About Forsite Creative
 
 
 
 
 
 
 Forsite Creative is an international strategy, concept and design firm focused on hospitality and F&amp;B. We have a distinct drive in creating unique experiences and tailored environments that are profitable, concept driven, market-led and operationally feasible. With offices in Dubai and Amsterdam, the firm boasts a global presence, having successfully delivered projects in over 25 countries, supported by an international team of more than 50 professionals representing over 23 nationalities.
 
 
 
 
 
 
 Job Description and summary
 
 
 
 
 
 
 
 The Office Coordinator will play a key role in providing comprehensive administrative and operational support across all aspects of office management. This position will assist in ensuring the smooth day-to-day functioning of the office, including coordination of administrative tasks, vendor communication, and internal support activities. The Office Coordinator will report directly to the Office Manager and work closely with various departments to maintain an organized, efficient, and productive work environment.
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 
 
 Reception Coverage:
 
 
 
 
 
 
 o&nbsp;&nbsp;
 
 Greet and direct visitors, ensuring a professional and welcoming experience.
 
 
 
 o&nbsp;&nbsp;
 
 Manage incoming calls, emails, and general inquiries.
 
 
 
 o&nbsp;&nbsp;
 
 Maintain a clean and organized lounge &amp; reception area.
 
 
 
 
 
 
 
 Office Operations:
 
 
 
 
 
 
 o&nbsp;
 
 Oversee the day-to-day operations of the office, including managing office supplies, equipment, and liaise with the appointed cleaners.
 
 
 
 o&nbsp;
 
 Coordinate office maintenance and ensure facilities are in good working condition.
 
 
 
 o&nbsp;
 
 Liaise with third party I.T provider.
 
 
 
 o&nbsp;
 
 Handle office deliveries.
 
 
 
 
 
 
 
 Time and Attendance Records:
 
 
 
 
 
 
 o&nbsp;&nbsp;
 
 Maintain accurate employee attendance records.
 
 
 
 o&nbsp;&nbsp;
 
 Assist in tracking and reporting employee working hours, leaves, and absences.
 
 
 
 o&nbsp;&nbsp;
 
 Coordinate with respective employees for any missed hours and other issues.
 
 
 
 o&nbsp;&nbsp;
 
 Liaise with the accountant for monthly and quarterly compliance.
 
 
 
 
 
 
 
 Employee Onboarding Assistance:
 
 
 
 
 
 
 o&nbsp;&nbsp;
 
 Assist HR in the onboarding process for new hires, including preparation of onboarding materials, workspace setup, and general support.
 
 
 
 o&nbsp;&nbsp;
 
 Ensure smooth integration of new employees into the office environment.
 
 
 
 
 
 
 
 Company Assets Recording:
 
 
 
 
 
 
 o&nbsp;&nbsp;
 
 Assist in the tracking and recording of company assets, including office equipment and technology.
 
 
 
 o&nbsp;&nbsp;
 
 Ensure proper documentation and follow-up on asset allocation and returns.
 
 
 
 
 
 
 
 Assists with Repair &amp; Maintenance:
 
 
 
 
 
 
 o&nbsp;&nbsp;
 
 Liaise with appointed contractors to address office and intern apartments&rsquo; repair issues.
 
 
 
 o&nbsp;&nbsp;
 
 Ensure proper documentation and record must be up to date.
 
 
 
 
 
 
 
 Administrative Support (Ad-Hoc):
 
 
 
 
 
 
 o&nbsp;&nbsp;
 
 Provide administrative assistance to the management team as needed, including scheduling meetings, preparing reports, and organizing documents.
 
 
 
 o&nbsp;&nbsp;
 
 Support the Head of Departments in completing the monthly timesheets.
 
 
 
 o&nbsp;&nbsp;
 
 Assist in managing office-related events, such as team meetings or company celebrations.
 
 
 
 o&nbsp;&nbsp;
 
 Other ad-hoc duties as required by the HoD or Office Manager.
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Bachelor Degree in Business Administration.
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Previous experience in an office coordination or administrative role.
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Excellent communication and organizational skills.
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Proficiency in MS Office (Excel, Word, PowerPoint).
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Ability to handle multiple tasks and prioritize effectively.
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Strong attention to detail and problem-solving skills.
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Ability to work independently and as part of a team.
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Knowledge in Zoho suites is a plus
 
 
 
 
 
 
 
 Why Join Us?
 
 
 
 
 
 
 
 At Forsite Creative, we offer more than just a job &ndash; we provide an opportunity to be part of a dynamic team that is driving innovation and making a real difference in the Hospitality Design sector. Whether you're developing cutting-edge solutions, delivering exceptional service to our clients, or leading strategic initiatives, you'll be making a meaningful difference every day.
 
 
 
 
 
 
 
 Application Process:
 
 
 
 
 
 
 
 To apply for this position, please submit your resume and a cover letter to
 
 hr@forsitecreative.com
 
 outlining your relevant experience and why you are interested in this role. We thank all applicants for their interest in joining Forsite Creative, however, only those selected for an interview will be contacted.
 
 
 
 
 
</div>

MAGRABi Retail Group

<div>
 
 
 JOB PURPOSE
 
 
 
 
 
 
 We are seeking a personable, adaptable, and dynamic Employee Relations Specialist to join our Human Resources department. The ideal candidate will have experience in the HR &amp; Employee Relations function with experience in leading change and building lasting employee relationships within a business, as well as a good understanding of the HR department functions and requirements. The focus of this role is to identify requirements within the department and develop new and innovative ways to reduce staff turnover rates and improve overall morale.
 
 
 
 
 
 
 QUALIFICATIONS AND EXPERIENCE
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree is required preferably in business or any related field is a plus.
 </li>
 <li>
 Strong communication and negotiation skills.
 </li>
 </ul>
 
 
 
 
 
 JOB RESPONSIBILITIES
 
 
 
 
 
 <ul>
 <li>
 Act as a primary point of contact for employees and managers regarding Employee Relations issues, providing timely guidance and support.
 </li>
 <li>
 Ensure compliance with company policies, procedures, and legal regulations, conducting investigations and recommending corrective actions as needed.
 </li>
 <li>
 Implement initiatives to promote employee engagement, satisfaction, and retention.
 </li>
 <li>
 Conducting surveys, organizing events, and facilitating feedback channels.
 </li>
 <li>
 Maintain accurate records of Employee Relations cases, investigations, and outcomes, preparing reports and analysis for management review.
 </li>
 <li>
 Manage medical insurance registration for employees.
 </li>
 <li>
 Prepare and maintain attendance reports and handle employee attendance registration.
 </li>
 <li>
 Administer fingerprint system updates, including additions and deletions.
 </li>
 <li>
 Coordinate and process Optometrist license registrations with relevant authorities
 </li>
 </ul>
 
 
</div>

Office Coordinator - Emirati National

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
This opportunity is part of AECOM&rsquo;s Fursa Program and open exclusively to UAE Nationals holding a valid family book.
AECOM are currently seeking a Front Office Coordinator to be based in Dubai. The Front Office Coordinator serves as the first point of contact for clients, visitors, and staff, ensuring a welcoming and professional environment. This role is responsible for managing the reception area, handling communications, and supporting administrative operations to ensure the smooth functioning of the office.
Responsibilities:<ul><li>
Greet and assist visitors and clients in a courteous and professional manner.</li><li>
Answer, screen, and direct incoming calls and emails.</li><li>
Manage incoming and outgoing mail, packages, and deliveries.</li><li>
Maintain and organize the reception area to ensure it is tidy and welcoming.</li><li>
Schedule appointments, meetings, and conference room bookings.</li><li>
Maintain and update office records, files, and databases.</li><li>
Assist with basic bookkeeping and accounting tasks.</li><li>
Coordinate travel arrangements and accommodations for staff and guests.</li><li>
Monitor and manage inventory of office supplies and equipment.</li><li>
Support event planning and coordination.</li><li>
Perform general clerical duties such as filing, photocopying, and data entry.</li><li>
Provide administrative support to management and other departments.</li><li>
Ensure compliance with office policies and procedures.</li></ul> 

Qualifications 
<ul><li>
High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or related field preferred.</li><li>
2+ years of experience in a front office, receptionist, or administrative role.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>
Excellent verbal and written communication skills.</li><li>
Strong organizational and multitasking abilities.</li><li>
Professional demeanor and customer-centric attitude.</li><li>
Ability to work independently and collaboratively in a fast-paced environment.</li><li>
Eligibility: As part of AECOM&rsquo;s commitment to Emiratisation and in compliance with UAE labor law, only UAE Nationals with a family book will be considered for this role.</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Font Office Coordinator إماراتيين (خلاصة القيد)

Dolphin business center

Job Title: Admin / Coordinator &ndash; Dental LaboratoryEmployment Type: Full-timeAbout Us: Our Dental Lab is a leading dental laboratory in the UAE, dedicated to providing high-quality dental restorations and exceptional client service. We are currently looking for a detail-oriented and proactive Admin/Coordinator to join our growing team.Responsibilities:<ul><li>Handle administrative and coordination tasks within the dental lab</li><li>Communicate with doctors, clinics, and suppliers regarding case updates and deliveries</li><li>Manage documentation, invoices, and daily records</li><li>Coordinate with CAD/CAM, technical, and logistics teams to ensure smooth operations</li><li>Prepare reports and assist management in daily office functions</li><li>Handle phone calls, emails, and client inquiries professionally</li></ul>Qualifications:<ul><li>Minimum 1 year of experience in administration or coordination (dental or medical field preferred)</li><li>Strong communication and organizational skills</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Can work under pressure and meet deadlines</li><li>Knowledge of dental lab processes is an advantage</li></ul>Job Type: Full-time

Admin / Coordinator – Dental Laboratory

Accor Group

Job Title Housekeeping Coordinator Hotel Operations and Guest Services Dubai, UAE Job Description Housekeeping Coordinator Hotel Operations and Guest Services Dubai, UAE Position Overview Accor is looking for an organized and guest-focused Housekeeping Coordinator to support daily operations at one of its premium hotels in Dubai. This administrative and service-oriented role is perfect for candidates with prior hotel experience, especially in housekeeping, front office, or service coordination. Join a global leader in hospitality and help ensure a seamless, clean, and personalized stay for every guest. Job Details Job Location: Dubai, United Arab Emirates Industry: Hospitality Function: Housekeeping / Janitorial Gender: Any Candidate Nationality: Any Candidate Current Location: Any Job Type: Full Time Job Overview Housekeeping Administration and Guest Request Coordination As a Housekeeping Coordinator, you will be responsible for managing internal communication, updating room status information, responding to guest requests, and ensuring efficient coordination within the housekeeping team. You will serve as the communication link between Housekeeping and other hotel departments while maintaining administrative records and inventory data in the PMS system. What You ll Do * Respond to and track all guest requests related to housekeeping or internal services * Use hotel property management systems (PMS) to monitor room status and log updates * Maintain accurate records of supplies, amenities, and guest request items * Follow call-handling and telephone etiquette standards while managing internal communication * Coordinate with various departments (Engineering, Front Office, Laundry) as needed for timely service delivery * Update guest history, preferences, and comments into the system for future reference * Support the Assistant Housekeeping Manager in scheduling, task delegation, and communication * Perform administrative duties including report filing, logbook entries, and supply ordering * Participate in team briefings and help drive efficiency and positive morale across housekeeping teams * Ensure all safety, hygiene, and FLHSS (Fire, Life, Health, Safety &amp; Security) standards are maintained * Maintain a clean and organized housekeeping office environment * Help manage lost and found processes in coordination with relevant departments * Escalate guest concerns promptly and ensure appropriate follow-up Ideal Profile Detail-Oriented and Operationally Efficient * Minimum 2 years of experience in a housekeeping or administrative coordinator role in a hotel * Strong proficiency in Microsoft Office (Excel, Word) * Experience with hotel PMS and dispatch systems (Opera preferred) * Strong organizational skills and attention to detail * Fluent spoken and written English; additional languages are a plus * Excellent communication, interpersonal, and multitasking abilities * Proactive, service-minded, and calm under pressure * Professional personal presentation and understanding of hotel standards * Ability to work independently while managing team support functions * Committed to data accuracy, time management, and guest confidentiality

Housekeeping Coordinator

MotogenX

We are seeking a Marketing and Office Coordinator to join our Dubai office full-time. This dynamic role combines marketing, social media, customer coordination, and office administration. The ideal candidate is creative, tech-savvy, and comfortable working with modern AI-based marketing tools to help build and promote the MotogenX brand globally.About MotogenXMotogenX Endurance Services is a UAE-based automotive testing and validation company specializing in vehicle durability, endurance, and homologation programs across the GCC. Headquartered in Dubai Silicon Oasis, we work closely with global car manufacturers and Tier-1 suppliers to help them validate and optimize vehicles and components for the region&rsquo;s demanding conditions.Key ResponsibilitiesMarketing &amp; Social Media<ul><li>Create, plan, and manage daily social media posts across platforms (LinkedIn, Instagram, Facebook, YouTube, etc.)</li><li>Design engaging marketing materials, graphics, and short videos using tools such as Canva, CapCut, Adobe Suite, or AI platforms like ChatGPT and Midjourney</li><li>Support in developing brochures, presentations, and marketing campaigns targeting automotive clients globally</li><li>Maintain consistent brand identity aligned with MotogenX&rsquo;s high-tech image</li></ul>Sales &amp; Customer Coordination<ul><li>Respond to online inquiries, calls, and messages from potential clients and suppliers</li><li>Assist with lead management, quotations, and client follow-ups</li><li>Schedule meetings and coordinate between clients, engineers, and the workshop team</li><li>Help prepare and organize marketing events, exhibitions, and presentations</li></ul>Office Administration<ul><li>Manage general office operations and supplies</li><li>Coordinate internal communication between departments</li><li>Support management with administrative tasks and documentation</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree (preferred) in Marketing, Business Administration, or related field</li><li>Strong command of English (spoken and written); Arabic is a plus</li><li>Proficiency in social media management and content creation</li><li>Knowledge of AI marketing tools (e.g., ChatGPT, Canva AI, Jasper, Midjourney, etc.)</li><li>Basic design skills using Canva, Photoshop, or Adobe Illustrator</li><li>Excellent organizational and multitasking abilities</li><li>Strong communication, customer service, and teamwork skills</li></ul>Job Type: Full-timePay: AED3,500.00 per month

Marketing & Social Media Coordinator

Explore 2378+ Office coordinator in Dubai this November. Find roles across top companies and apply now to boost your career.

2378 office coordinator jobs IN Dubai

Office Coordinator

Office Coordinator

Office Coordinator - Emirati National

Font Office Coordinator إماراتيين (خلاصة القيد)

Admin / Coordinator – Dental Laboratory

Housekeeping Coordinator

Marketing & Social Media Coordinator