administrative assistant

receptionist

executive assistant

office administrator

accounts assistant

office coordinator

Ayat Group

<div>
 <p>
  Ayat Development is looking for a highly organized, proactive, and dynamic Executive Office Coordinator to join our growing team. The ideal candidate will play a key role in supporting executive management and coordinating between consultants, contractors, authorities, and internal departments to ensure smooth day-to-day operations across the company.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Coordinate effectively with consultants, contractors, government authorities, and internal departments to ensure smooth workflow and timely execution of tasks.
  </li>
  <li>
   Assist executive management in daily administrative and operational activities.
  </li>
  <li>
   Prepare, draft, review, and manage professional letters, official correspondences, reports, and emails in both Arabic and English.
  </li>
  <li>
   Attend meetings with management, consultants, contractors, and authorities, while maintaining professional representation of the company.
  </li>
  <li>
   Prepare accurate and well-structured Minutes of Meetings (MOM) with strong attention to detail and timely distribution.
  </li>
  <li>
   Follow up on action items, pending approvals, submissions, permits, and coordination matters with all stakeholders.
  </li>
  <li>
   Maintain organized records of correspondence, project documents, meeting records, engineering drawings, and company files.
  </li>
  <li>
   Coordinate appointments, schedules, meetings, and executive calendars efficiently.
  </li>
  <li>
   Support management in handling confidential and sensitive information professionally.
  </li>
  <li>
   Ensure proper communication flow between departments and external parties.
  </li>
  <li>
   Monitor ongoing coordination tasks and ensure deadlines are achieved.
  </li>
  <li>
   Assist in preparing presentations, reports, company profiles, and executive documentation for meetings, authorities, and business presentations.
  </li>
  <li>
   Arrange and prepare professional presentations using all required computer applications and presentation tools with high-quality standards.
  </li>
  <li>
   Coordinate documentation and communication related to engineering drawings, technical submissions, consultant comments, and contractor correspondence.
  </li>
  <li>
   Review and organize engineering drawings and technical documents for tracking, filing, coordination, and communication purposes.
  </li>
  <li>
   Handle multiple priorities simultaneously while maintaining high accuracy and professionalism.
  </li>
  <li>
   Provide administrative and coordination support for development projects and company operations.
  </li>
  <li>
   Maintain strong attendance, punctuality, professionalism, and responsiveness in all company matters.
  </li>
  <li>
   Work effectively under pressure and within fast-paced project environments.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Management, Engineering Administration, or related field is preferred.
  </li>
  <li>
   Excellent verbal and written communication skills in both Arabic and English.
  </li>
  <li>
   Strong organizational and multitasking abilities.
  </li>
  <li>
   Excellent interpersonal and coordination skills.
  </li>
  <li>
   High proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and presentation software.
  </li>
  <li>
   Strong ability to prepare professional letters, reports, presentations, and meeting documentation.
  </li>
  <li>
   High skill in arranging professional presentations, formatting reports, and preparing executive materials.
  </li>
  <li>
   Familiarity with engineering drawings, technical documentation, and construction-related correspondence.
  </li>
  <li>
   Ability to communicate effectively with consultants and contractors regarding technical documentation and project coordination matters.
  </li>
  <li>
   Ability to handle confidential information with professionalism and integrity.
  </li>
  <li>
   Strong problem-solving skills and ability to work independently
  </li>
  <li>
   Presentable personality with professional communication and meeting etiquette.
  </li>
  <li>
   Fast typing and note-taking skills are highly preferred
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Experience: Minimum 5 years of experience in the real estate development field in Dubai.
  </li>
  <li>
   Previous experience working with consultants, contractors, and government authorities in the UAE is mandatory.
  </li>
  <li>
   Fluent in Arabic and English (reading, writing, and speaking) is a must.
  </li>
  <li>
   Strong experience in coordination, executive support, and administrative management.
  </li>
  <li>
   Ability to work under pressure and manage multiple tasks efficiently.
  </li>
  <li>
   Active, dynamic, punctual, and highly committed personality.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We Offer:
  </strong>
 </p>
 <p>
  Career growth opportunities in a fast-growing company.
 </p>
 <p>
  A professional and supportive work environment.
 </p>
 <p>
  Opportunity to work on high-profile real estate development projects.
 </p>
</div>


Office Executive Coordinator

zcreatix

<div><div><div><h5 class="jobSectionHeader"><b>Overview</b></h5><br>
</div><p></p><div><h4 class="jobSectionHeader"><b>Job Details:</b></h4><br>
<p></p>
<p>
Prepare, update, and manage employment contracts, including extensions, renewals, and amendments.</p>
<p>
Maintain accurate records of employee attendance, leave, holidays, and absences.</p>
<p>
Collect and verify working hours data before it is processed for payroll calculations.</p>
<p>
Organize and maintain HR files, contracts, and project documentation in a proper and systematic way.</p>
<p>
Ensure all HR and administrative activities comply with company policies and applicable labor laws.</p>
<p>
Monitor task progress and ensure compliance with client agreements and internal requirements.</p>
<p>
Prepare, review, and issue invoices accurately within defined timelines.</p>
<p>
Follow up on outstanding payments and handle collections in a professional and structured manner.</p>
<p>
Communicate with clients effectively and manage discussions in a calm, respectful, and professional tone.</p>
<p>
Maintain detailed records of client communication, invoicing, and payment tracking activities.</p>
<p>
Provide administrative support and assist in coordination between internal departments when required.</p>
<p>
Support reporting activities and ensure all records are updated and properly maintained.</p>
<h4 class="jobSectionHeader"><b>
Job Experience Requirements</b></h4><br>
<p></p>
<p>
Bachelor&rsquo;s degree in Business Administration, Management, Law, or a related field.</p>
<p>
At least 3 years of experience in administration, HR, or finance related roles.</p>
<p>
Strong communication and negotiation skills with a professional approach.</p>
<p>
Well organized, responsible, and able to manage multiple tasks efficiently.</p>
<p>
Good knowledge of MS Office applications, especially Excel and Word.</p>
<p>
High attention to detail with the ability to meet deadlines consistently.</p>
<p>
About Company:<br>
ZCREATIX is a modern and growth-oriented organization focused on delivering high-quality results across multiple industries. We value creativity, innovation, and teamwork, and we are looking for motivated individuals who want to grow professionally while contributing to impactful projects in a fast-paced environment.</p>
</div>
</div><div></div><div><div><h5 class="jobSectionHeader"><b>Job Nature</b></h5>
</div><div>Full Time
</div></div><div></div><div><div><h5 class="jobSectionHeader"><b>Job Location</b></h5>
</div><div>Dubai
</div></div><div></div><div><div><h5 class="jobSectionHeader"><b>Job Level</b></h5>
</div><div>Sr. Position</div></div></div><div></div>

Office&HR Coordinator

Elite Overseas Building Contracting

<p>Hostess &amp; Coordinator</p><p>Administration / Front Office / Client Relations</p><p>Reporting to : Operations Manager / Administration Manager / Project Manager</p><p>Job Purpose</p><p>The Hostess &amp; Coordinator is responsible for professionally welcoming visitors, clients, and guests while coordinating administrative and operational support activities within the organization. The role ensures smooth front office operations, maintains positive customer relations, and supports internal coordination between departments, clients, suppliers, and site teams.</p><p>Key Responsibilities</p><p>Front Office &amp; Reception Duties</p><ul><li>Welcome and assist visitors, clients, vendors, and employees in a professional and courteous manner.</li><li>Maintain reception and waiting areas in a clean, organized, and presentable condition.</li><li>Answer and direct incoming phone calls, emails, and inquiries efficiently.</li><li>Make and carry hot/cold beverages as per the client request.</li><li>Manage visitor registration and maintain visitor logs as per company procedures.</li><li>Coordinate meeting room bookings and arrange refreshments when required.</li></ul><p>Coordination &amp; Administrative Support</p><ul><li>Coordinate between departments, project teams, suppliers, and clients for daily operational requirements.</li><li>Assist management in scheduling meetings, appointments, and site visits.</li><li>Prepare and maintain records, reports, correspondence, and filing systems.</li><li>Support HR and administration activities including onboarding coordination, document collection, and employee communication.</li><li>Follow up on pending tasks, approvals, and operational requirements.</li><li>Maintain office supplies inventory and coordinate procurement requests.</li></ul><p>Customer Service &amp; Communication</p><ul><li>Handle client and customer inquiries professionally and maintain positive relationships.</li><li>Ensure timely communication and coordination with internal and external stakeholders.</li><li>Assist in organizing company events, meetings, staff gatherings, and client visits.</li><li>Support management with hospitality arrangements for VIP guests and visitors.</li></ul><p>Operational Support</p><ul><li>Coordinate transportation, accommodation, or logistics arrangements when required.</li><li>Assist project/site teams with administrative coordination and documentation.</li><li>Ensure confidentiality of company information and records.</li><li>Support implementation of company policies, procedures, and office standards.</li></ul><p>Accountability</p><ul><li>Professional handling of visitors, clients, and guests.</li><li>Accuracy and timely completion of coordination and administrative tasks.</li><li>Proper maintenance of records, schedules, and communication.</li><li>Maintaining professional appearance and behavior at all times.</li><li>Ensuring smooth front office and coordination operations.</li><li>Compliance with company policies, UAE labor laws, and health &amp; safety requirements.</li></ul><p>Role RequirementsEducational Qualification</p><ul><li>Diploma or Bachelor&rsquo;s Degree in Administration, Hospitality, Business Management, or related field.</li></ul><p>Experience</p><ul><li>Minimum 2&ndash;5 years of experience in front office, customer service, hospitality, or coordination roles.</li><li>UAE/GCC experience preferred.</li></ul><p>Pay: AED5,000.00 - AED5,500.00 per month</p><p>Language:</p><ul><li>Italian (Required)</li><li>French (Required)</li><li>German (Required)</li><li>Spanish (Preferred)</li><li>Ukrainian (Preferred)</li><li>Portuguese (Preferred)</li><li>Romanian (Preferred)</li><li>Greek (Preferred)</li></ul><p>Work Location: In person</p>

Hostess / Administrator

OBAIDALLA TECHNICAL ENGINEERING

<p><b>Job Description</b></p><p>We are seeking a highly organized and proactive Maintenance Coordinator / Secretary with experience in building maintenance operations. The ideal candidate will be responsible for handling maintenance requests, coordinating with technicians and subcontractors, maintaining records, and ensuring smooth communication between tenants, management, and maintenance teams.</p><p><b>Key Responsibilities</b></p><p>Receive and record maintenance requests from tenants and clients.</p><p>Schedule and coordinate maintenance activities with technicians.</p><p>Follow up on open maintenance tickets and ensure timely closure.</p><p>Maintain maintenance records, reports, and documentation.</p><p>Coordinate with subcontractors and suppliers.</p><p>Prepare quotations, work orders, and service reports.</p><p>Update and manage maintenance tracking systems and spreadsheets.</p><p>Handle phone calls, emails, and customer inquiries professionally.</p><p>Monitor technician attendance and job completion status.</p><p>Support management with administrative and operational tasks.</p><p><b>Qualifications</b></p><p>Minimum 2&ndash;3 years of experience in building maintenance, facilities management, or maintenance coordination.</p><p>Strong knowledge of maintenance operations (AC, plumbing, electrical, civil works).</p><p>Proficiency in Microsoft Office, Google Sheets, and email correspondence.</p><p>Excellent organizational and communication skills.</p><p>Experience:</p><ul><li>Building maintenance operations: 3 years (Preferred)</li></ul><p>Language:</p><ul><li>English (Preferred)</li></ul><p>License/Certification:</p><ul><li>UAE Driving Licenses (Preferred)</li></ul><p>Location:</p><ul><li>Dubai (Preferred)</li></ul><p>Work Location: In person</p>

Maintenance Coordinator / Secretary

Blue Bolt technical services & contracting llc

<p><b>Job description:</b></p><p>We are having an urgent opening for the post of office secretary. Graduated Male/Female candidates with experience in real estate or FM will be given preference. Following are the requirements. Good speaking skill in both English and arabic customer service and relationship-building skills . Teamworking skills Organization and time management skills. Attention to detail Negotiation skills. Assertiveness. Flexibility. Tact, discretion and diplomacy. The ability to be proactive and use your initiative: to see what needs doing and to do it. The ability to use standard software packages (eg Microsoft Office) and to learn bespoke packages if required.</p><p>Experience In UAE: 4 years (Preferred)</p><p>Qualification: Engineering/Diploma</p><p>Tasks to fulfill as follows;</p><p>1. Handle daily office operations and administrative tasks</p><p>2. Coordinate maintenance schedules and technician appointments with the supervisor</p><p>3. Receive customer calls, complaints, and service requests</p><p>4. Prepare quotations and service reports</p><p>5. Maintain records of maintenance jobs and client information</p><p>6. Follow up with clients regarding service updates</p><p>7. Coordinate with technicians, suppliers, and subcontractors</p><p>8. Manage emails, phone calls, and office correspondence</p><p>9. Prepare timesheets and attendance records for staff</p><p>10. Ensure proper filing of contracts, permits, and documents</p><p>11. Support management with reporting and operational coordination</p><p>12. Track pending jobs and ensure timely completion</p><p>13. Assist in procurement and vendor coordination</p><p>14. Support project coordination and operational planning</p><p>15. Maintain AMC (Annual Maintenance Contract) records and renewals</p><p>16. Handle WhatsApp communication and media coordination.</p><p>17. Assist the Manager/Director in preparing renovation quotations and budget estimates.</p><p>18. Possess good typing skills and strong spoken English communication skills.</p><p>Pay: AED3,500.00 - AED4,000.00 per month</p><p>Work Location: In person</p>

Office Secretary/Sales coordinator

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div><br>
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div><div><br>
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.</div>
Job Description:<div></div><div><br>
We are seeking a proactive and detail-oriented Administrative Coordinator to support various departments within TFG. The ideal candidate will play a vital role in ensuring smooth operations by managing administrative tasks and facilitating communication across teams. You will be responsible for maintaining accurate records, coordinating essential processes, and contributing to the overall efficiency of the organization.</div><div></div><div><b><br>
Responsibilities:</b></div><ul><li><b>
CRM Management:</b> Ensure CRM is updated with accurate customer, tour, and sales information.</li><li><b>
Permit Processing:</b> Handle permits for stand removals, installations, airport passes for equipment, materials, representatives, and managers.</li><li><b>
Coordination:</b> Liaise with stand contractors and monitor RERA and DED permits to ensure compliance.</li><li><b>
Lead Management:</b> Oversee lead creation, update tour backing requests, assign leads, and manage the registration process.</li><li><b>
Interdepartmental Support:</b> Communicate effectively with HR, Accounts, and other departments to meet operational needs.</li><li><b>
Supply Coordination:</b> Manage stationery and supplies for various departments.</li><li><b>
Performance Tracking:</b> Update and maintain daily reports, performance trackers, and team metrics for assigned departments.</li><li><b>
Documentation:</b> Process agent agreements, contracts, and other related documents while ensuring accuracy.</li><li><b>
Data Management:</b> Monitor, register, and record customer details, payments, status updates, and tagging information.</li><li><b>
Filing:</b> Handle electronic and digital filing requirements to maintain organized records.</li></ul><div>
This position is ideal for someone who thrives in a fast-paced environment, values accuracy, and enjoys working collaboratively across multiple teams.</div><br>
<div></div>
Desired Skill &amp; Expertise:<br>
<div></div><ul><li>
Experience: 1&ndash;2 years of experience in an administrative role.</li><li>
Technical Proficiency: Advanced knowledge of Microsoft Office and familiarity with CRM systems.</li><li>
Organizational Skills: Highly organized with the ability to prioritize tasks and meet deadlines effectively.</li><li>
Attention to Detail: Capable of designing and processing a wide range of documents accurately.</li><li>
Teamwork: A professional, friendly demeanor and ability to work effectively as part of a team.</li><li>
Adaptability: Flexible and positive attitude to handle dynamic and evolving tasks.</li></ul></div><div></div>

Coordinator - Sales & Marketing Administration (UAE National)

redeck pools

<p><b>Transport Coordinator &ndash; Dubai, UAE</b></p><p>We are currently hiring a <b>Transport Coordinator</b> for our operations in Dubai.</p><p><b>Requirements:</b></p><ul><li>Minimum 2&ndash;5 years of experience as a Transport Coordinator, preferably in the construction industry.</li><li>Strong knowledge of vehicle scheduling, route planning, and manpower transportation.</li><li>Experience coordinating drivers, vehicles, and site transportation requirements.</li><li>Good communication and organizational skills.</li><li>Proficiency in MS Office and reporting.</li><li>Ability to work in a fast-paced environment and manage multiple site requirements.</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Construction industry experience is highly preferred.</li><li>Immediate joiners will be given preference.</li><li>UAE experience is an advantage.</li></ul><p><b>Location:</b> Dubai, UAE<br/><b>Employment Type:</b> Full-Time</p><p>Interested candidates may apply with their updated CV.</p><p>Work Location: In person</p>

Transport Coordinator – Dubai, UAE

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