complex executive office assistant Jobs in Manama

complex executive office assistant

sales coordinator

coordinator-admin

hr coordinator

it support / coordinator

office coordinator

Watercolor Interiors (Middle East) WLL

Key Responsibilities1. Office Maintenance &amp; Housekeeping<ul><li>Ensure all office areas, including workstations, pantry, washrooms, and reception, are kept clean and tidy at all times.</li><li>Regularly dust, mop, and sanitize furniture, fixtures, and equipment.</li><li>Refill pantry items, drinking water, and stationery as needed.</li><li>Handle waste disposal and maintain cleanliness around the premises.</li></ul>2. Filing &amp; Documentation<ul><li>Maintain a systematic filing system for all office, project, and administrative documents.</li><li>Label, file, and retrieve documents, purchase orders, invoices, and drawings as instructed.</li><li>Keep track of where all files, samples, and records are stored &mdash; both in physical and labeled cabinets.</li><li>Assist in archiving old records and keeping the filing area neat and organized.</li></ul>3. Office Support &amp; Coordination<ul><li>Deliver and collect documents or samples between departments, suppliers, or clients when required.</li><li>Assist in packing and labeling samples, courier parcels, and other deliveries.</li><li>Serve refreshments to guests and staff when required, maintaining proper etiquette.</li><li>Monitor and report any maintenance or supply issues to the Admin/HR team.</li></ul>4. Execution of Orders<ul><li>Follow instructions from the Admin or Management accurately and promptly.</li><li>Ensure all assigned tasks are completed within the given timelines.</li><li>Handle office errands and any assigned tasks with responsibility and discretion.</li></ul>Skills &amp; Requirements<ul><li>Minimum 2&ndash;3 years of experience in a similar role.</li><li>Familiar with office filing systems and basic record organization.</li><li>Honest, reliable, and disciplined with good communication and listening skills.</li><li>Basic reading and writing ability in English.</li><li>Physically active and alert.</li><li>Knowledge of safe handling of cleaning materials and office equipment.</li></ul>Reporting ToAdmin / HR Officer / Office ManagerWork LocationCompany Office / Workshop PremisesWorking HoursAs per company policyJob Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: BD150.000 - BD180.000 per monthExpected Start Date: 01/12/2025

Office Boy / Office Assistant

Almoayyed International Group - Kingdom of Bahrain

We are looking for a detail-oriented and proactive Administrative Assistant to manage daily operational and coordination tasks. The role involves handling company vehicles, mobile lines, purchase orders, and various government-related transactions.Key Responsibilities:<ul><li>Assist in preparing, processing, and following up on purchase orders.</li><li>Manage administrative tasks related to company cars, including registration, insurance renewal, maintenance scheduling, and record keeping.</li><li>Handle mobile line requests, renewals, cancellations, and maintain updated record.</li><li>Coordinate and process transactions with ministries and government departments as required.</li><li>Maintain organized records and documentation (soft and hard copies).</li><li>Provide general administrative support to the team.</li></ul>Qualifications:<ul><li>Diploma or in Business Administration or related field.</li><li>0&ndash;2 years of experience in administrative support or office coordination.</li><li>Good communication skills in English/Arabic.</li><li>Proficiency in MS Office.</li></ul>Job Type: Full-time

Administrative Assistant – (Bahraini only)

AHK Realty

Position Summary-The Administrative Assistant is responsible for handling day-to-day administrative tasks, drafting professional emails, managing documents, and preparing reports using Excel. The role supports smooth office operations and effective communication across departments.Key Responsibilities-Email Drafting &amp; Communication<ul><li>Draft, edit, and send professional emails on behalf of the department or management.</li><li>Maintain clear and organized email communication.</li><li>Follow up on pending emails and ensure timely responses.</li><li>Prepare official letters, notices, and internal memos.</li></ul>Excel &amp; Data Management<ul><li>Create and maintain spreadsheets (data entry, formatting, formulas).</li><li>Prepare daily/weekly/monthly reports using Excel.</li><li>Analyze data and generate summary sheets or dashboards as required.</li><li>Maintain accurate and updated records of documents, lists, and logs.</li></ul>General Administrative Support<ul><li>Organize files, documents, and office records.</li><li>Assist with scheduling meetings and coordinating appointments.</li><li>Provide administrative support to different departments when needed.</li><li>Handle basic office tasks such as scanning, printing, and documentation.</li></ul>Qualifications<ul><li>High school diploma or bachelor&rsquo;s degree preferred.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Strong written communication skills.</li><li>Previous experience in administration is an advantage.</li></ul>Skills<ul><li>Good typing and email communication skills.</li><li>Strong knowledge of Excel (formulas, formatting, data handling).</li></ul>Job Types: Full-time, PermanentPay: From BD250.000 per month

ADMIN-SITE

Era Projects

Job Purpose:To provide administrative support, handle email drafting and communication, manage documentation, and assist daily office operations to ensure smooth workflow.Key Responsibilities: Email Drafting &amp; Communication:<ul><li>Draft, format, and send professional emails to clients, vendors, and internal teams.</li><li>Respond to inquiries, follow-ups, and coordinate communications as instructed.</li><li>Maintain clear and polite email etiquette at all times.</li></ul>Administrative Support:<ul><li>Prepare letters, reports, memos, and other office documents.</li><li>Handle filing, organizing, scanning, and maintaining records.</li><li>Assist in scheduling meetings, appointments, and calls.</li><li>Manage incoming/outgoing correspondence and distribute documents.</li></ul>Office Coordination:<ul><li>Support procurement by preparing quotations, purchase requests, and follow-ups.</li><li>Coordinate with various departments for daily administrative needs.</li><li>Maintain office supplies and stationery inventory.</li><li>Assist HR/Admin with onboarding documents, attendance records, and basic HR tasks.</li></ul>Other Duties:<ul><li>Prepare basic Excel sheets, data entry, and updating records.</li><li>Maintain confidentiality of company documents and communication.</li><li>Perform any additional admin tasks assigned by management.</li></ul>Qualifications &amp; Requirements:<ul><li>Diploma/Degree in Business Administration or related field.</li><li>3&ndash;5years of admin experience</li><li>Strong skills in:</li><li>Email drafting &amp; communication</li><li>MS Office (Word, Excel, Outlook)</li><li>Documentation &amp; coordination</li><li>Good command of English (verbal &amp; written).</li><li>Organized, professional, and able to work under pressure.</li></ul>Job Types: Full-time, Permanent

OFFICE-ADMIN

Key Responsibilities:<ul><li>Deliver comprehensive administrative and clerical assistance to support seamless day-to-day office functions.</li><li>Organize and manage schedules, meetings, appointments, and travel arrangements for team members and management.</li><li>Create, update, and systematically maintain documents, records, reports, and filing systems.</li><li>Handle all incoming and outgoing communications, including emails, phone calls, and office correspondence, in a professional manner.</li><li>Prepare and format reports, presentations, spreadsheets, and other required materials.</li><li>Monitor office supply levels and coordinate with suppliers for timely replenishment.</li><li>Provide administrative support to HR, Finance, and other departments through data entry, documentation, and recordkeeping.</li><li>Assist in organizing internal meetings, workshops, and staff events.</li><li>Safeguard the confidentiality and integrity of company information and sensitive documents.</li><li>Carry out additional administrative responsibilities as delegated by supervisors or management.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>1&ndash;3 years of proven experience in administrative, secretarial, or office coordination roles.</li><li>Strong proficiency in MS Office applications (Excel, Word, PowerPoint, Outlook).</li><li>Exceptional organizational skills with the ability to manage multiple tasks efficiently.</li><li>Strong written and verbal communication abilities.</li><li>High level of discretion when handling confidential information.</li><li>Positive attitude, strong interpersonal skills, and a professional demeanor.</li></ul>Job Types: Full-time, Permanent

Administrative Assistant - Construction

Are you a highly organized and detail-oriented professional looking to excel in a fast-paced environment? We are seeking a proactive and resourceful Bahraini Secretary to support our team and ensure seamless daily operations.The ideal candidate will handle a wide range of administrative and coordination duties, ensuring smooth communication and efficient daily operations.Key Responsibilities:<ul><li>Manage calls, emails, visitors, and appointments for the GM .</li><li>Prepare and manage correspondence, reports, and confidential documents.</li><li>Attend meetings, record minutes, and follow up on assigned actions.</li><li>Support department function .</li><li>handle EWA applications and renewals.</li><li>Maintain accurate digital and hardcopy records.</li><li>Coordinate internship programs with universities and assist interns through onboarding and completion.</li></ul>What We&rsquo;re Looking For:&#9989; Gender: Female (Bahraini National) &#9989; Education: Bachelor&rsquo;s degree in Business Management, HR, or a related field. &#9989; Experience: Minimum 1 year in a similar role (Preferable) &#9989; Availability: Ready to join immediately or within one month. &#9989; Languages: Bilingual &ndash; Strong proficiency in English &amp; Arabic. &#9989; Skills &amp; Competencies:<ul><li>Excellent organizational and multitasking abilities.</li><li>Strong attention to detail.</li><li>Proficiency in computer applications and office management tools.</li><li>Professional discretion and ability to handle confidential information.</li></ul>If you are a driven professional eager to contribute to a thriving organization, we want to hear from you!Apply Now!Job Types: Full-time, Contract

Secretary (Bahraini) – Join Our Dynamic Team!

Danube 

We&rsquo;re Hiring &ndash; Warehouse Coordinator!We are looking for a motivated and detail-oriented Warehouse Coordinator to join our growing team!Basic Qualifications &amp; Requirements:<ul><li>2&ndash;4 years of warehouse or inventory-related experience</li><li>Oversee daily warehouse operations, including receiving, storing, and dispatching materials</li><li>Maintain accurate inventory records and perform regular stock checks.</li><li>Coordinate with procurement, logistics, and other departments to ensure timely material availability</li><li>Monitor warehouse cleanliness, safety standards, and equipment maintenance</li><li>High school diploma required; Bachelor&rsquo;s degree or related field preferred.</li><li>Proficiency with CRM systems is a must.</li><li>Hands-on experience preparing quotations, invoices, and other sales documents is a must.</li><li>Detail-oriented with the ability to prioritize and meet deadlines.</li></ul>Interested candidates can apply online.Job Type: Full-timePay: BD100.000 - BD250.000 per monthExperience:<ul><li>Sales coordinator: 3 years (Required)</li></ul>

Warehouse Coordinator

Explore 172+ Office coordinator in Manama this December. Find roles across top companies and apply now to boost your career.