administrative assistant

executive assistant

front office supervisor

office manager

hr assistant

office manager executive assistant

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Irwin & Dow

The Role
 A lovely role working in a new private investment arm of this well-established, highly regarded portfolio of companies. A dynamic, but highly boutique office, C-Suite leadership are well regarded and are overseeing exciting investment opportunities and new projects across the region. The role offers significant breadth and as the Executive Assistant / Office Manager will provide a full spectrum of senior level support to the team and oversee all day-to-day operations. This is a highly corporate position, where we are seeking EA’s who have been intrinsically involved in start-up and entrepreneurial business operations and can work in progressive environments, assisting across the whole office support spectrum. Core responsibilities will encompass oversight of the management team’s projects, extensive outlook calendar management, and complex travel requirements for the team, as well as team executive committee meetings. There are key UHNW stakeholders and the role will support them when they are in the region and manage logistics for their visits. The oversight of the office will involve managing health & safety requirements, legal formalities with the relevant authorities, facilities management and managing vendor contracts. There will be extensive document management and correspondence, requiring a high degree of accuracy and the ability to work to very tight deadlines. Advanced PowerPoint and Excel skills will be required to prepare executive reports and proposals for the team, collating research, and data liaison with both internal stakeholders across the wider group and external stakeholders. Research capability, coupled with the ability to conduct feasibility reports and present findings through conclusive and clear methodology will also be important. Candidates shortlisted will need to be commercially aware and very forward thinking. This is not a role for a process driven individual, but rather someone who can be entirely proactive and take the initiative, managing themselves in an environment which will be evolving as the business develops. Common sense is key; what is important, who needs to be where and how the individual schedules come together for meetings is paramount. The role is effectively the gatekeeper to the senior leadership and as such we are seeking the highest levels of professionalism, confidentiality, and discretion to be demonstrated. Hence, proven experience managing multiple senior individuals is essential and candidates should be able to build effective relationships across the wider business. You will have a very flexible attitude, show strong initiative and a problem solving approach. Candidates will ideally have a strong background from within the professional services sector and ideally from investment banking/ asset management / private wealth. We are looking for clear commitment and stability from previous roles and demonstrated ability to engage with stakeholders. This is a superb opportunity to join a growing organisation with a strong core team, and this role is pivotal in supporting them as they continue to develop the business.
 
Requirements
 Candidates shortlisted will need to be commercially aware and very forward thinking. This is not a role for a process driven individual, but rather someone who can be entirely proactive and take the initiative, managing themselves in an environment which will be evolving as the business develops. Common sense is key; what is important, who needs to be where and how the individual schedules come together for meetings is paramount. The role is effectively the gatekeeper to the senior leadership and as such we are seeking the highest levels of professionalism, confidentiality, and discretion to be demonstrated. Hence, proven experience managing multiple senior individuals is essential and candidates should be able to build effective relationships across the wider business. You will have a very flexible attitude, show strong initiative and a problem solving approach. Candidates will ideally have a strong background from within the professional services sector and ideally from investment banking/ asset management / private wealth. We are looking for clear commitment and stability from previous roles and demonstrated ability to engage with stakeholders. This is a superb opportunity to join a growing organisation with a strong core team, and this role is pivotal in supporting them as they continue to develop the business.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

Executive Assistant / Office Manager

HSJB BUSINESS CONSULTING

Requirements<ul><li>Bachelor&rsquo;s degree in Finance, Business Administration, MIS, or a related field.</li><li>3&ndash;5 years of experience in MIS, financial analysis, or similar roles.</li><li>Strong skills in Excel, Power BI/Tableau, and financial modelling.</li><li>Excellent analytical and reporting skills.</li><li>Strong communication, organizational, and multitasking abilities.</li><li>Ability to maintain confidentiality and work closely with top management.</li></ul>Key Responsibilities1. MIS &amp; Data Management (40%)<ul><li>Develop, maintain, and optimize MIS dashboards and reports.</li><li>Ensure timely and accurate data collection, validation, and consolidation.</li><li>Monitor system performance and recommend improvements.</li><li>Coordinate with different departments to ensure smooth data flow.</li><li>Prepare weekly/monthly KPI reports for management.</li></ul>2. Financial Analysis &amp; Reporting (40%)<ul><li>Analyze financial performance, including revenues, expenses, profitability, and variances.</li><li>Support budgeting, forecasting, and financial planning activities.</li><li>Prepare financial models and presentations for management reviews.</li><li>Track operational performance and highlight risks, gaps, and opportunities.</li><li>Assist in cost analysis, expense control, and project-based financial tracking.</li><li>Work closely with the finance team for reconciliations, audits, and compliance needs.</li></ul>3. Executive Assistant Responsibilities (20%)<ul><li>Manage the Founder&rsquo;s calendar, appointments, and internal communication.</li><li>Prepare meeting agendas, minutes, and follow-up action points.</li><li>Coordinate travel arrangements, events, and internal meetings.</li><li>Handle confidential documents and ensure proper documentation.</li><li>Liaise with internal and external stakeholders on behalf of management.</li><li>Ensure timely and accurate data collection, validation, and consolidation.</li><li>Monitor system performance and recommend improvements.</li><li>Coordinate with different departments to ensure smooth data flow.</li><li>Prepare weekly/monthly KPI reports for management.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED13,000.00 per month

MIS Analyst cum Executive Assistant

Hyatt Centric

Join to apply for the Assistant Manager - Stewarding role at Hyatt CentricJoin to apply for the Assistant Manager - Stewarding role at Hyatt CentricOrganization- Hyatt Centric Jumeirah Dubai Summary At Hyatt Centric Jumeirah, we're not just offering a job, we're offering an opportunity to be part of an exceptional team in one of the most exciting and dynamic hotel brands. Situated in the heart of Jumeirah, with stunning views of the Arabian Gulf, we create memorable experiences for our guests while providing our associates with unparalleled growth opportunities and a vibrant, inclusive culture. The Assistant Manager - Stewarding is responsible for overseeing the entire stewarding operation, ensuring the highest standards of hygiene, cleanliness, and safety in all kitchens, F&B outlets, and back-of-house areas. This role supports cost control, inventory management, and effective supervision of the stewarding team while maintaining compliance with Hyatt standards and local regulations. Key Responsibilities: <ul><li>Supervise and manage the daily operations of the stewarding team.</li><li>Ensure cleanliness, sanitation, and hygiene standards are maintained across all kitchen and F&B back-of-house areas.</li><li>Monitor and control the use of chemicals, cleaning supplies, and stewarding equipment.</li><li>Implement and maintain waste management, recycling, and energy-saving initiatives.</li><li>Maintain accurate inventory of operating equipment and ensure timely replenishment.</li><li>Coordinate with the Executive Chef and F&B team to support kitchen operations and events.</li><li>Conduct regular training sessions for the stewarding staff on hygiene, safety, and SOP compliance.</li><li>Prepare duty rosters and schedules to ensure adequate coverage at all times.</li><li>Assist in budgeting and cost control initiatives for the stewarding department.</li><li>Ensure compliance with HACCP, Dubai Municipality, and all other local health and safety regulations. </li></ul>Qualifications <ul><li>Bachelor's degree/diploma in Hotel or Hospitality Management preferred.</li><li>Minimum 2-3 years of supervisory experience in stewarding or kitchen operations in a luxury hotel or resort.</li><li>Strong knowledge of HACCP standards, food safety, and sanitation procedures.</li><li>Excellent leadership, communication, and organizational skills.</li><li>Ability to train and motivate a multicultural team.</li><li>Strong focus on cost control and resource optimization.</li><li>Proficient in Microsoft Office and familiar with hotel management systems.</li></ul></ul> Seniority level <ul><li> Seniority level Mid-Senior level</li></ul> Employment type <ul><li> Employment type Full-time</li></ul> Job function <ul><li> Job function Other</li><li> Industries Hospitality</li></ul>Referrals increase your chances of interviewing at Hyatt Centric by 2xGet notified about new Assistant Manager jobs in Dubai, Dubai, United Arab Emirates. Guest Arrival Expert - Four Points by Sheraton Bur Dubai Team Leader - Breakfast Operations - Jumeirah Burj Al Arab Customer Service Advisor - Dubai- Medical background ( Arabic/ English Speaker) Assistant Manager - Corporate Operations Customer Relationship Management Executive Assistant Department Manager - Ready to Wear Dubai, Dubai, United Arab Emirates 5 hours agoWe're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Assistant Manager - Stewarding

Yingtian China Business Center DMCC

Role overviewThe Assistant to the General Manager provides direct executive support to the General Manager and acts as a key coordinator across operations, administration and business projects. This is a fast-paced role requiring excellent communication, strong execution, discretion, and the ability to manage multiple priorities while representing senior management with internal and external stakeholders.Key responsibilities<ul><li>Provide day-to-day executive assistance to the General Manager (calendar management, travel planning, meeting coordination).</li><li>Prepare meeting agendas, take minutes and follow up on action items to ensure timely closure.</li><li>Support external communications, client reception and business liaison activities.</li><li>Draft, proofread and format letters, reports, presentations and other management materials.</li><li>Consolidate data, prepare summaries and assist with reporting to senior management.</li><li>Coordinate travel plans, transport arrangements and logistics for senior management.</li><li>Assist in coordinating and following up on selected business projects and initiatives.</li><li>Handle confidential information with discretion and professionalism.</li><li>Carry out additional tasks and ad-hoc duties assigned by the General Manager.</li></ul>Required qualifications &amp; skills<ul><li>Proven experience as an Executive Assistant, Management Assistant or similar role supporting senior management (preferred).</li><li>Fluent in Chinese and English (verbal &amp; written). Arabic is a strong advantage.</li><li>Strong organisational skills, attention to detail, high execution capability and ability to prioritise tasks.</li><li>Excellent written and verbal communication skills; able to draft professional correspondence and reports.</li><li>Comfortable working in a fast-paced environment with multiple stakeholders.</li><li>Familiarity with UAE business environment and local protocols is preferred.</li><li>Willingness to travel and work flexible hours when needed.</li></ul>Preferred / Nice-to-have<ul><li>Experience in tobacco manufacturing, FMCG or manufacturing industries.</li><li>Valid UAE driving licence and ability to support local errands/transport coordination.</li><li>Previous exposure to project coordination or basic business analysis.</li></ul><ul><li>Base salary: AED 10,000&ndash;20,000 / month (depending on experience).</li><li>Incentives: Performance bonus (subject to role &amp; results).</li><li>Benefits (negotiable): Work visa, medical insurance, housing/transport allowance, annual leave, one annual round-trip ticket.</li></ul>Job Type: Full-timePay: AED10,000.00 - AED20,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Assistant to General Manager: 3 years (Required)</li></ul>Language:<ul><li>Chinise (Required)</li><li>English (Required)</li><li>Arabic (Preferred)</li></ul>

Assistant to General Manager -(Chinese Speaking)

neo immigration consultants - fzco

Job Title: Assistant Manager / Sr. Executive - Sales (Elevators &amp; Escalators) Location: Dubai Job Type: Full-time, Permanent Reports To: Sales Manager / Business Development HeadJob Summary: We are looking for a dynamic Assistant Manager / Sr. Executive - Sales to drive sales growth, generate new business, and maintain strong client relationships for our elevator and escalator products. This role requires both technical knowledge and strong sales expertise to support B2B clients, including architects, consultants, contractors, and developers.Key Responsibilities:<ul><li>Develop and execute sales strategies tailored to elevators and escalators.</li><li>Build and maintain strong relationships with clients, ensuring pre-sales and post-sales support.</li><li>Identify new business opportunities through networking, market research, and industry events.</li><li>Prepare and present sales proposals, quotations, and tenders; conduct product demonstrations.</li><li>Negotiate pricing and contract terms to successfully close sales deals.</li><li>Coordinate with project management, procurement, and installation teams to ensure timely delivery and installation.</li><li>Track sales performance, prepare reports, and provide forecasts to the Sales Manager.</li><li>Stay updated on industry trends, technologies, and product developments.</li><li>Provide guidance and training to junior sales staff as needed.</li></ul>Requirements:<ul><li>Education: Bachelor&rsquo;s degree in Engineering (Mechanical/Electrical) or Business Administration. MBA or Master&rsquo;s in Sales/Marketing is a plus.</li><li>Experience: 3-5 years in sales, preferably in elevators, escalators, construction, building services, or automation. Experience in B2B and project-based sales is highly preferred.</li><li>Technical Skills: Knowledge of elevator/escalator systems, specifications, and installation processes.</li><li>Sales Skills: Strong negotiation, communication, and relationship-building skills.</li><li>Analytical Skills: Ability to assess market trends, prepare forecasts, and develop effective solutions.</li><li>Computer Skills: Proficient in MS Office; knowledge of CRM software (Salesforce, Zoho) is a plus.</li></ul>Personal Attributes:<ul><li>Self-motivated, goal-oriented, and able to work independently.</li><li>Strong organizational and time-management skills.</li><li>Ability to handle multiple tasks and meet deadlines under pressure.</li><li>Customer-centric professional attitude.</li></ul>Working Conditions:<ul><li>Full-time position with occasional travel to client sites and industry events.</li><li>May require extended hours to meet project deadlines or client needs.</li></ul>Benefits:<ul><li>Competitive salary based on experience and qualifications.</li><li>Performance-based incentives/commissions.</li><li>Medical insurance coverage and wellness benefits.</li><li>Career growth opportunities in sales, business development, and product management.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED6,000.00 per month

Sr. Executive - Sales (Elevators & Escalators)

GSSTech Group

<div><h3 class="jobSectionHeader">Overview</h3>
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will manage day-to-day executive functions, ensure seamless workflow, and act as a trusted point of contact for internal and external stakeholders.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul>
<li>Manage executive calendars, schedule appointments, and coordinate complex meetings.
</li><li>Handle email correspondence, phone calls, and communication on behalf of the executive.
</li><li>Prepare reports, presentations, meeting minutes, and documentation as required.
</li><li>Coordinate domestic and international travel, including visas, itineraries, and logistics.
</li><li>Maintain confidentiality while managing sensitive information and business documents.
</li><li>Liaise with internal teams, clients, and external partners to ensure smooth communication.
</li><li>Support project tracking, follow-ups, and task management for executive initiatives.
</li><li>Oversee office-related coordination, event support, and administrative tasks as needed.
</li><li>Conduct research, compile data, and prepare briefs to assist decision-making.
</li><li>Plan and manage expenses, reimbursements, procurement requests, and executive budgets.
</li></ul><h3 class="jobSectionHeader">Requirements</h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or related field preferred.
</li><li>Minimum 3&ndash;5 years&rsquo; experience as an Executive Assistant, Personal Assistant, or similar role.
</li><li>Strong command of English (Arabic is a plus).
</li><li>Excellent communication, organisational, and time-management skills.
</li><li>Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and scheduling tools.
</li><li>Ability to handle multiple priorities with discretion, accuracy, and professionalism.
</li><li>Experience managing travel arrangements and working in a fast-paced environment.
</li><li>Strong problem-solving skills and the ability to work independently with minimal supervision.
</li></ul><h3 class="jobSectionHeader">Preferred Qualities</h3><ul>
<li>Professional and polished demeanour.
</li><li>High level of integrity and trustworthiness.
</li><li>Ability to anticipate needs and take initiative.
</li><li>Experience working with C-level executives or multinational companies in the UAE.</li></ul></div>

Executive Assistant

Explore 4234+ Office manager executive assistant in Dubai this January. Find roles across top companies and apply now to boost your career.