operations manager

office administrator

office manager

executive assistant

front office supervisor

office manager executive assistant

Jobs Club

ABOUT US: Jobs Club is a trusted HR and Talent Acquisition partner, serving both local and multinational companies committed to finding, developing, and retaining top talent, while providing organizations tailored solutions to meet their unique talent requirements.JOB SUMMARY: We are hiring for an emerging and rapidly growing private property developer with operations in Dubai and Karachi, seeking a highly organized and proactive Executive Secretary / Office Assistant &ndash; Property Developer to provide executive-level support to senior management and ensure smooth administrative and operational coordination for a landmark real estate project in Karachi.This role will be based in Dubai, acting as a vital bridge between the Dubai head office and Karachi project team. The successful candidate will be responsible for managing executive calendars, preparing high-quality reports, maintaining confidential records, coordinating cross-border communication, and ensuring seamless workflow across departments. The position requires discretion, excellent organizational skills, and the ability to work in a fast-paced property development environment.KEY RESPONSIBILITIES:<ul><li>Provide high-level administrative support to the Managing Director and senior leadership, including scheduling, travel arrangements, and meeting coordination.</li><li>Prepare, review, and maintain professional documentation including contracts, project reports, presentations, and correspondence.</li><li>Act as a central point of communication between Dubai and Karachi offices, ensuring alignment of timelines, deliverables, and project milestones.</li><li>Manage and prioritize executive calendars, ensuring efficient time management and coordination with stakeholders.</li><li>Support project documentation processes including filing, record-keeping, and maintaining confidential property-related files.</li><li>Draft and circulate meeting agendas, take accurate minutes, and follow up on action items with relevant teams.</li><li>Coordinate with legal, finance, sales, and project teams to ensure timely submission of reports, agreements, and compliance documentation.</li><li>Support event planning and coordination for project launches, investor meetings, and stakeholder engagement activities.</li><li>Handle sensitive information with discretion and maintain strict confidentiality at all times.</li><li>Monitor office workflows, assist in budget tracking, and prepare summary reports for management review.</li></ul>JOB REQUIREMENTS:Qualification: Bachelor&rsquo;s degree in Business Administration, Management, or related field. Secretarial or executive assistant certification preferred.Experience:<ul><li>Minimum 5+ years of proven experience as an Executive Secretary, Executive Assistant, or similar role in real estate/property development industry.</li><li>Demonstrated ability to support senior executives in a cross-border or multinational environment</li><li>Strong background in handling corporate documentation, reporting, and confidential records</li></ul>Technical Proficiency:<ul><li>Excellent MS Office Suite (Word, Excel, PowerPoint, Outlook) skills.</li><li>Familiarity with CRM systems, project management tools, and document control systems.</li><li>Strong written and verbal communication skills in English (Urdu/Hindi preferred).</li></ul>Soft Skills:<ul><li>High level of professionalism, discretion, and integrity.</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>Excellent interpersonal and stakeholder management skills.</li><li>Ability to work independently with minimal supervision in a fast-paced environment.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Are you fluent in English and Urdu/Hindi for effective cross-border communication?</li><li>How many years of executive secretarial or office assistnat experience do you have supporting senior management?</li><li>Have you previously worked in real estate, construction, or property development sectors?</li><li>Can you share examples of confidential documentation or reporting processes you have successfully managed?</li><li>What tools or systems do you use to manage executive schedules and project workflows?</li></ul>

Executive Secretary / Office Assistant - Property Developer

Aman

<div>
 Join our dynamic corporate team and become part of Aman Group. With offices strategically located around the world (Zug, London, Dubai, Singapore, Bangkok, Miami and New York), our corporate colleagues are at the forefront of driving innovation and excellence for our ultra-luxury brand.
 
 
 
 Role
 
 
 
 We are seeking a charismatic and detail-oriented Private Office Executive to join the team for Janu Middle East, based in Dubai. As the front-facing representative of the Janu brand, you will play a pivotal role in nurturing relationships with our clients, residence owners, and Amanjunkie (VIP guest) communities, ensuring that every interaction reflects Janu&rsquo;s philosophy of social wellness, connection, and understated luxury.
 
 
 Reporting to the Regional Manager of Private Office &ndash; Residences EMEA, this role bridges client relationships with operational excellence, ensuring a seamless delivery of Private Office benefits, retention programmes, and sales support across Janu&rsquo;s growing portfolio of hotels and residences in the Middle East.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Represent the Janu brand as the first point of contact for clients, residence owners, and VIP guests, delivering highly personalised service.
 </li>
 <li>
 Oversee daily office management, logistics, and inventory for Janu&rsquo;s corporate regional office and sales gallery.
 </li>
 <li>
 Act as a liaison between UHNW buyer prospects and Janu&rsquo;s residences and hotels, ensuring exceptional relationship management.
 </li>
 <li>
 Manage inbound sales leads, verify prospects, and coordinate timely follow-ups using CRM systems (Salesforce, Peoplevine, Monday).
 </li>
 <li>
 Provide insights on buyer segmentation, campaign performance, lead conversion, and ROI to optimise outreach.
 </li>
 <li>
 Support the preparation of monthly sales and marketing dashboards and reporting packs for internal teams and developer stakeholders.
 </li>
 <li>
 Develop market intelligence packs on luxury residential trends, competitor benchmarks, and pricing.
 </li>
 <li>
 Collaborate with sales, marketing, and digital teams to refine messaging and audience targeting.
 </li>
 <li>
 Assist in the preparation of corporate presentations and marketing reports.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 At least three years of experience in client relations within the luxury sector.
 </li>
 <li>
 A graduate degree or equivalent qualification.
 </li>
 <li>
 Fluent in English, with exceptional written and verbal communication skills.
 </li>
 <li>
 Ideally also speak Arabic or French, which would be a strong advantage.
 </li>
 <li>
 Highly organised, thrive in fast-paced environments, and bring entrepreneurial energy.
 </li>
 <li>
 Sociable, personable, and able to build meaningful relationships quickly with internal and external stakeholders.
 </li>
 <li>
 Proficient in Salesforce, Microsoft Word, Excel, and PowerPoint at an advanced level.
 </li>
 <li>
 Excellent presentation skills and can tailor communication effectively across diverse audiences.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 At Janu and Aman, we believe our colleagues are at the core of our success. We offer competitive benefits, including exciting global career opportunities within a rapidly expanding company. We prioritise and support your professional journey, ensuring you feel valued, included, and inspired.
 
 
 If you are energised by the opportunity to shape marketing and communications for Janu Residences in the Middle East and are passionate about bringing a modern, connected approach to luxury living, we invite you to apply to join us on our journey.
</div>

Private Office Executive - Janu Middle East

AMAN Group Sarl

<div>Join our dynamic corporate team and become part of Aman Group. With offices strategically located around the world (Zug, London, Dubai, Singapore, Bangkok, Miami and New York), our corporate colleagues are at the forefront of driving innovation and excellence for our ultra-luxury brand.
Role
 
We are seeking a personable and highly organised Private Office Executive to join our team in the Middle East, based in Dubai. As the front-facing representative of the Aman brand, you will play a pivotal role in nurturing relationships with our clients, residence owners, and Amanjunkie (VIP guest) communities, ensuring that every interaction reflects Aman&rsquo;s philosophy of unparalleled service and human connection.
Reporting to the Regional Manager of Private Office &ndash; Residences EMEA, this role bridges client relationships with operational excellence, overseeing the execution of Aman Private Office benefits, retention programmes, and sales support across our growing portfolio of hotels and residences in the Middle East.
Responsibilities
<ul><li>Represent the Aman brand by overseeing daily operations of the corporate regional office and sales gallery, ensuring seamless logistics and support for sales and marketing teams.
</li><li>Act as the primary liaison between UHNW buyer prospects and Aman&rsquo;s Middle East residences and hotels.
</li><li>Manage inbound sales leads, lead verification, and timely follow-ups across time zones using CRM systems (Salesforce, Peoplevine, Monday).
</li><li>Provide buyer and lead segmentation insights to refine targeting by geography, profile, and channel.
</li><li>Support the preparation of monthly sales and marketing dashboards and reporting packs for internal teams and developer stakeholders.
</li><li>Analyse campaign performance, conversion rates, and ROI to optimise high-value outreach.
</li><li>Maintain governance documentation, checklists, and milestone trackers to ensure accuracy and alignment.
</li><li>Develop and update market intelligence packs on luxury residential trends, competitor benchmarks, and pricing.
</li><li>Collaborate with marketing and digital teams to refine messaging and audience targeting using data-driven insights.
</li><li>Assist in preparing corporate presentations, marketing reports, and Salesforce outputs.
</li></ul>Requirements
<ul><li>At least three years of experience in client relations within the luxury sector.
</li><li>A graduate degree or equivalent qualification.
</li><li>Fluent in English, with exceptional communication and presentation skills.
</li><li>Ideally also speak Arabic, which would be a strong advantage.
</li><li>Highly organised, thrive in fast-paced environments, and bring an entrepreneurial mindset.
</li><li>Sociable and amiable, able to build strong relationships both internally and externally.
</li><li>Proficient in Salesforce, Microsoft Word, Excel, and PowerPoint at an advanced level.
</li><li>Strong analytical skills and the ability to provide data-led insights and recommendations.
</li></ul>Benefits
 
At Janu and Aman, we believe our colleagues are at the core of our success. We offer competitive benefits, including exciting global career opportunities within a rapidly expanding company. We prioritise and support your professional journey, ensuring you feel valued, included, and inspired.
If you are energised by the opportunity to shape marketing and communications for Janu Residences in the Middle East and are passionate about bringing a modern, connected approach to luxury living, we invite you to apply to join us on our journey.</div>

Private Office Executive - Aman Middle East

Peng Space Interiors LLC

Responsibilities:<ul><li>Act as primary assistant to the Executive Manager.</li><li>Communicate fluently in English and Chinese (written &amp; spoken).</li><li>Follow up with clients on outstanding payments.</li><li>Manage and arrange company expenses.</li><li>Organize and maintain the CEO&rsquo;s travel arrangements and calendar schedule.</li><li>Provide administrative and operational support as required.</li></ul>Requirements:<ul><li>Strong proficiency in English and Chinese.</li><li>Excellent organizational and time-management skills.</li><li>Ability to handle confidential matters with professionalism.</li><li>Previous experience as an executive/manager assistant preferred.</li><li>Knowledge of the interior design or construction industry is an advantage.</li></ul>Job Type: Full-time

Executive Manager Assistant ( FEMALE )

Parker Connect

The Role
 <ul>
<li>Provide direct executive support, including calendar and email management, travel coordination, and meeting arrangements. • Serve as the central point of communication for internal teams and external stakeholders with a focus on professionalism and diplomacy. • Oversee and coordinate all office administration tasks, including office supplies, vendor management, and facility needs. • Supervise or assist support staff across business entities and ensure administrative processes are streamlined. • Assist with preparation of reports, presentations, and correspondence across both businesses. • Organize and manage internal meetings, events, and team communications. • Monitor and follow up on key projects, action points, and business deadlines. • Maintain high levels of discretion and confidentiality in all dealings.</li>
</ul>
Requirements
 <ul>
<li>Previous experience as an Executive Assistant, Office Manager, or similar administrative role • Highly organized, detail-oriented, and reliable. • Comfortable handling multiple responsibilities across different business units. • Strong command of English (written and spoken); additional languages are a plus. • Proficiency in Microsoft Office and general tech tools. • Bachelor's degree preferred, though not mandatory with strong experience.</li>
</ul>
About the company
 PARKER CONNECT is the fastest growing Management Consultancy in the Middle East. We provide world class services such as Executive Search and Consultancy through our centrally located office in Dubai, United Arab Emirates. Ever since starting operations, the organization has witnessed rapid growth purely achieved through firm business relations and quality service delivery. Our market knowledge in the region put together with quality consultants and excellent infrastructure has enabled us to build a strong portfolio of clients which include MNCs and local firms.

Personal Assistant

Naik Foundation

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our executive leadership team. The Executive Assistant will manage schedules, handle communications, coordinate meetings and travel, and provide high-level administrative support to ensure the executive can focus on strategic priorities.Key Responsibilities:<ul><li>Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Screen and prioritize emails, calls, and other communications on behalf of the executive.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Organize and maintain files and records (digital and physical).</li><li>Coordinate logistics for meetings, conferences, and events, including preparing agendas and taking minutes.</li><li>Liaise with internal teams and external stakeholders to ensure efficient communication and task completion.</li><li>Handle confidential information with discretion and professionalism.</li><li>Assist with special projects and initiatives as needed.</li></ul>Required Qualifications:<ul><li>Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace.</li><li>Ability to handle multiple tasks under tight deadlines.</li><li>High degree of professionalism and emotional intelligence.</li><li>Ability to work independently and as part of a team.</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Communications, or a related field.</li><li>Experience supporting C-suite executives.</li></ul>Job Type: Full-time

Personal Secretary

Charterhouse Middle East

<div>
 
 
 Competitive Salary
 
 
 
 
 
 
 Charterhouse is working with an international organization within the technology space, to recruit an Executive Assistant to provide professional support to the Managing Director.
 
 
 
 
 
 The Executive Assistant will provide high quality administrative support to the Managing Director whilst working within a fast-paced environment. Responsibilities in this role will include extensive diary management, complex travel arrangements across different time zones and itinerary management.
 
 
 
 
 
 Additionally, the Executive Assistant will review and prepare correspondence including emails, presentations and reports, will oversee and ensure smooth operations of the Managing Directors Office, including the management of office supplies, vendor coordination and office logistics.
 
 
 Alongside the above, this role will involve collaborating with other departments, organise events, support marketing, finance and in other administrative tasks where required. As a trusted employee working closely with senior management, this role will entail handling confidential information, therefore, a proven track record as a loyal employee is essential.
 
 
 
 
 
 The successful candidate will be well-presented professionally, with 5 years similar work experience within a corporate or prestige organisation. The ideal candidate will be highly motivated and results driven, possessing with excellent organisational skills and the proven ability to prioritise tasks efficiently to meet deadlines. A proven track record of providing high-level service and exceptional communication and written skills in English is essential for this position. Proficiency in using MS Office, including Power Point and Excel is a must.
 
</div>

Executive Assistant

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