executive assistant to chief executive officer

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executive assistant to chief executive officer Jobs in Dubai

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office manager executive assistant

GG Selection

The Role
 We are supporting a well-established and fast-paced organisation in Dubai to appoint a highly capable Office Manager & Executive Assistant to support the senior leadership team. This is a pivotal role requiring a proactive, high-energy individual who can operate with pace, discretion, and exceptional attention to detail. The successful candidate will act as a trusted right hand to senior stakeholders, ensuring both business and day-to-day operations run seamlessly. Key Responsibilities Executive Support • Provide full EA support to senior leadership, including complex diary and travel management • Coordinate meetings, agendas, and follow-ups, ensuring actions are tracked and delivered • Act as a key point of contact, managing internal and external communications with professionalism Office Management • Oversee the smooth day-to-day running of the office • Manage vendors, suppliers, and office budgets • Ensure a professional, efficient, and well-organised working environment Operational & Administrative Support • Prepare presentations, reports, and documents to a high standard • Track key deliverables and support leadership with organisation and prioritisation • Handle sensitive information with absolute discretion Additional Support • Provide support with ad hoc and occasional personal tasks as required • Maintain flexibility to support out-of-hours requirements when necessary
 
Requirements
 Candidate Profile • Proven experience as an Office Manager and/or Executive Assistant supporting senior stakeholders • Highly proactive, organised, and solutions-driven • Strong ability to anticipate needs and stay one step ahead • Excellent attention to detail and ability to manage multiple priorities • High energy, positive attitude, and strong work ethic • Strong communication skills and professional presence • Comfortable operating in a fast-paced, high-expectation environment
 
About the company
 GG Selection is a search partner with an international presence, clients in diverse industries, and a network of talent for all levels of seniority and experience. Were not limited by industry or geography, and we treat every brief and every client like the individual case it is never making assumptions or taking anything for granted, and always tailoring our service to the needs we discover.

Office Manager/EA

Ecomswap

<div>
 
 
 About Ecomswap
 
 
 
 
 
 
 Ecomswap is a boutique M&amp;A advisory and acquisitions platform focused on Direct-to-Consumer (DTC), e-commerce, and digital businesses. We operate in a fast-paced, execution-driven environment where structure, confidentiality, and operational discipline are critical to success.
 
 
 As our leadership team and transaction volume continue to grow, we are seeking a highly organized, proactive Executive Assistant to support senior leadership and assist with day-to-day operational and administrative functions. This role is central to keeping the business running smoothly and professionally. We are a small but growing team and are looking for a superstar to join us for this role.
 
 
 
 
 
 
 The Role
 
 
 
 
 
 
 The Executive Assistant will provide comprehensive administrative, scheduling, and operational support to senior leadership, while also assisting the Operations &amp; Administration function with coordination, documentation, and internal process support.
 
 
 This role goes beyond calendar management. You will be trusted with sensitive information, internal documentation, and cross-functional coordination. The ideal candidate is detail-oriented, discreet, dependable, and comfortable working in a dynamic environment with shifting priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 Executive &amp; Schedule Support
 
 <ul>
 <li>
 Manage calendars, appointments, and meetings for senior leadership
 </li>
 <li>
 Coordinate internal and external meetings across multiple time zones
 </li>
 <li>
 Prepare agendas, meeting notes, and follow-up action lists
 </li>
 <li>
 Act as a gatekeeper to ensure efficient use of leadership time
 </li>
 <li>
 Handle professional correspondence on behalf of leadership when required
 </li>
 </ul>
 
 Administrative &amp; Operations Support
 
 <ul>
 <li>
 Support day-to-day administrative activities across the business
 </li>
 <li>
 Assist the Ops/Admin function with coordination of internal tasks and requests
 </li>
 <li>
 Maintain organized digital filing systems and shared folders
 </li>
 <li>
 Support onboarding and offboarding administration (documentation, access tracking, coordination)
 </li>
 <li>
 Assist with travel arrangements, expense tracking, and basic reporting
 </li>
 </ul>
 
 Document Control &amp; Organization
 
 <ul>
 <li>
 Assist in maintaining structured document control practices
 </li>
 <li>
 Ensure documents are correctly named, stored, version-controlled, and accessible
 </li>
 <li>
 Support preparation, formatting, and review of internal documents, contracts, and templates
 </li>
 <li>
 Track approvals, signatures, and document status where required
 </li>
 <li>
 Help maintain consistency with internal operating procedures and file structures
 </li>
 </ul>
 
 Coordination &amp; Communication
 
 <ul>
 <li>
 Act as a liaison between leadership and internal teams
 </li>
 <li>
 Follow up on assigned actions to ensure deadlines are met
 </li>
 <li>
 Support cross-functional coordination with professionalism and discretion
 </li>
 <li>
 Handle confidential information with integrity and care
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 We are looking for candidates who demonstrate:
 
 <ul>
 <li>
 2&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or Administrative Officer
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Confidence working with senior leadership and sensitive information
 </li>
 <li>
 Familiarity with document control, filing systems, and administrative best practices
 </li>
 <li>
 Proficiency in common productivity tools (Google Workspace, Microsoft Office, task management tools)
 </li>
 <li>
 Ability to manage multiple priorities calmly and professionally
 </li>
 <li>
 On-site availability in the UAE (mandatory)
 </li>
 </ul>
 
 Experience in professional services, consulting, finance, legal, or fast-growing companies is an advantage.
 
 
 
 
 
 
 What We Offer
 
 
 
 
 
 <ul>
 <li>
 Competitive salary package
 </li>
 <li>
 Exposure to a professional M&amp;A and advisory environment
 </li>
 <li>
 A central role supporting leadership and business operations
 </li>
 <li>
 Structured working environment with clear expectations
 </li>
 <li>
 Opportunity to grow into senior operations or office management roles
 </li>
 <li>
 Supportive leadership and collaborative team culture
 </li>
 </ul>
 
 
 
 
 
 How to Apply
 
 
 
 
 
 
 Please submit your CV along with a brief summary of your experience supporting executives and managing administrative responsibilities.
 
 
 We are looking for a reliable, organized, and professional Executive Assistant who takes pride in keeping things running smoothly and efficiently.
 
</div>

M&A Executive Assistant - OPS & Admin

Salt

<div>
 
 My client are one of the most exciting influencer agencies in the region. They are looking for an outstanding Office Manager/EA to join their growing team in Dubai.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive executive‑level administrative support to the CEO, including calendar management, scheduling, and correspondence.
 </li>
 <li>
 Arrange international and domestic travel, ensuring seamless itineraries and visa arrangements.
 </li>
 <li>
 Prepare meeting agendas, reports, and presentations; take accurate minutes during high‑level meetings.
 </li>
 <li>
 Liaise professionally with senior executives, board members, government officials, and external stakeholders.
 </li>
 <li>
 Manage confidential documentation and information with absolute discretion.
 </li>
 <li>
 Coordinate logistics for events, conferences, and special projects as required by the CEO.
 </li>
 <li>
 Oversee all office administration functions, including facilities management, procurement, office supplies, and vendor management.
 </li>
 <li>
 Implement and improve office policies and procedures to ensure an efficient and organised work environment.
 </li>
 <li>
 Support HR‑related activities such as onboarding new staff, maintaining records, and ensuring compliance with local regulations.
 </li>
 <li>
 Handle expense reporting, procurement, and day‑to‑day office operations for the executive office.
 </li>
 <li>
 Anticipate the needs of the CEO, providing proactive and efficient support at all times.
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements
 
 
 <ul>
 <li>
 Highly presentable, with strong organisational and interpersonal skills.
 </li>
 <li>
 Professional and polished communication at all times, with excellent written and verbal English.
 </li>
 <li>
 Demonstrated discretion and the ability to handle confidential and sensitive information.
 </li>
 <li>
 Experience managing office administration, facilities, and vendor relationships.
 </li>
 <li>
 UAE‑based
 </li>
 <li>
 Strong IT skills, including proficiency in MS Office Suite and virtual meeting platforms.
 </li>
 </ul>
 
 
</div>

SIDCO FOODS MEAT TRADING L.L.C

We are looking for a motivated and organized Office Executive (Emirati National) to join our team. This role is ideal for candidates who are detail-oriented, proactive, and capable of handling daily administrative operations efficiently.Key Responsibilities:<ul><li>Manage day-to-day office operations and administrative tasks</li><li>Handle documentation, filing, and data entry accurately</li><li>Coordinate with internal departments and external stakeholders</li><li>Manage emails, calls, and correspondence professionally</li><li>Assist in scheduling meetings and maintaining calendars</li><li>Support HR and finance teams with basic administrative tasks</li><li>Ensure office supplies are maintained and organized</li></ul>Requirements:<ul><li>UAE National (Emirati) &ndash; Mandatory</li><li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field</li><li>Freshers are welcome to apply</li><li>Strong communication skills in English &amp; Arabic</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Good organizational and multitasking abilities</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary (as per experience)</li><li>UAE Labor Law benefits</li><li>Professional and supportive work environment</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you a UAE National (Emirati)?</li><li>Do you have experience in administrative or office support roles?</li><li>Are you proficient in Microsoft Office tools (Word, Excel, Outlook)?</li></ul>Work Location: In person

Office Executive (Emirati Nationals Only)

Grand Community Co

We&rsquo;re Hiring: CEO Assistant (Female)Grand Community Digital Marketing is looking for a CEO Assistant to join our team.Responsibilities:<ul><li>Providing full administrative and personal support to the CEO</li><li>Managing schedules, meetings, and appointments</li><li>Handling emails, calls, and internal/external communications</li><li>Preparing reports, presentations, and documents</li><li>Coordinating with different departments to ensure smooth operations</li><li>Following up on tasks and deadlines on behalf of the CEO</li><li>Organizing travel arrangements and logistics when required</li></ul>Requirements:<ul><li>Female candidate</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills (English required)</li><li>Ability to work under pressure and meet deadlines</li><li>Previous experience in a similar role is a plus</li></ul>Location: Dubai If you&rsquo;re interested, send your CV to 971545597166 or DM uRequirements:<ul><li>Strong understanding of local labor laws and HR best practices.</li><li>2&ndash;3 years of HR experience in the UAE</li><li>Proficient in MS Office.</li><li>Ability to handle sensitive and confidential information.</li></ul>If you&rsquo;re ready to bring your enthusiasm and expertise to a fast-growing company, we want to hear from you!Job Type: Full-timeApplication Question(s):<ul><li>Where is your current residence?</li><li>What is your expected salary?</li><li>When can you start working?</li><li>Which languages do you speak?</li><li>What is your visa status?</li></ul>Experience:<ul><li>HR in UAE: 2 years (Preferred)</li></ul>License/Certification:<ul><li>UAE Driven License (Preferred)</li></ul>Work Location: In person

CEO Assistant (FEMALE)

Talent 360

<div><ul><li>Manage calendar &amp; schedule management
</li><li>Handle travel arrangements &amp; logistics coordination
</li><li>Organize meeting organization &amp; minutes taking
</li><li>Handling confidential information
</li><li>Communication with internal &amp; external stakeholders
</li><li>Supporting reports, presentations &amp; correspondence</li></ul> 

Requirements 
<ul><li>
Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>
2&ndash;4 years in a similar role (Personal Assistant / Executive Assistant / Office Manager)</li><li>
Background in Real Estate, E-commerce, Marketing, or TIC is a plus</li><li>
Proficiency in MS Office</li></ul> 

Benefits 
<ul><li>
Competitive package
</li><li>Career growth &amp; development opportunities
</li><li>Supportive and professional work environment
</li><li>Exposure to a dynamic and fast-paced business setting</li></ul></div>

Personal Assistant - Arabic Speaker

Confidential

<div>
 
 
 Job Title: Personal &amp; Executive Assistant to CEO
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 Salary: 8k-10k as per experience
 
 
 Gender; Male
 
 
 
 Job Summary:
 
 
 
 We are seeking a highly organized, proactive, and trustworthy Personal &amp; Executive Assistant to support the CEO of a leading real estate development group. The role requires a high level of professionalism, discretion, and the ability to manage both business and personal matters efficiently in a fast-paced environment.
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive Support:
 
 
 <ul>
 <li>
 Manage and coordinate the CEO&rsquo;s calendar, meetings, and appointments
 </li>
 <li>
 Organize internal and external meetings, including preparing agendas and minutes
 </li>
 <li>
 Handle all correspondence, emails, and confidential communications on behalf of the CEO
 </li>
 <li>
 Act as a liaison between the CEO and senior management, stakeholders, and external partners
 </li>
 <li>
 Prepare reports, presentations, and briefing documents for executive meetings
 </li>
 <li>
 Follow up on action items and ensure timely execution
 </li>
 </ul>
 
 
 Administrative &amp; Office Management:
 
 
 <ul>
 <li>
 Coordinate daily office operations related to the CEO&rsquo;s office
 </li>
 <li>
 Maintain proper documentation, filing systems, and records
 </li>
 <li>
 Assist in drafting policies, letters, and official documents
 </li>
 <li>
 Coordinate with different departments to ensure a smooth workflow
 </li>
 </ul>
 
 
 Personal Assistance:
 
 
 <ul>
 <li>
 Manage personal appointments, travel arrangements, and reservations
 </li>
 <li>
 Handle personal errands and requests with high confidentiality
 </li>
 <li>
 Coordinate family-related schedules or requirements if needed
 </li>
 <li>
 Ensure a balance between personal and professional commitments
 </li>
 </ul>
 
 
 Coordination &amp; Communication:
 
 
 <ul>
 <li>
 Facilitate communication between departments and senior management
 </li>
 <li>
 Ensure alignment and follow-up on executive directives
 </li>
 <li>
 Handle VIP clients and high-profile visitors professionally
 </li>
 </ul>
 
 
 Travel &amp; Event Management:
 
 
 <ul>
 <li>
 Arrange business and personal travel (flights, hotels, visas, itineraries)
 </li>
 <li>
 Organize corporate events, meetings, and executive gatherings
 </li>
 <li>
 Prepare detailed travel plans and schedules
 </li>
 </ul>
 
 
 Confidentiality &amp; Compliance:
 
 
 <ul>
 <li>
 Handle sensitive and confidential information with discretion
 </li>
 <li>
 Ensure all documents and communications comply with company policies
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant / Personal Assistant to senior leadership or CEO level
 </li>
 <li>
 Experience in real estate or corporate environments is highly preferred
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent communication skills in English (Arabic is a plus)
 </li>
 <li>
 High level of discretion and professionalism
 </li>
 <li>
 Ability to work under pressure and manage priorities effectively
 </li>
 <li>
 Proficiency in MS Office and office management systems
 </li>
 </ul>
 
 
 Key Skills:
 
 
 <ul>
 <li>
 Executive &amp; Personal Support
 </li>
 <li>
 Time &amp; Calendar Management
 </li>
 <li>
 Communication &amp; Coordination
 </li>
 <li>
 Problem Solving &amp; Decision Making
 </li>
 <li>
 Attention to Detail
 </li>
 <li>
 Confidentiality &amp; Integrity
 </li>
 <li>
 Multitasking &amp; Prioritization
 </li>
 </ul>
 
 
</div>

Personal Assistant to Chief Executive Officer (Male Arabic speaker)

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1452 office manager executive assistant jobs In Dubai

Office Manager/EA

M&A Executive Assistant - OPS & Admin

Office Manager/EA

Office Executive (Emirati Nationals Only)

CEO Assistant (FEMALE)

Personal Assistant - Arabic Speaker

Personal Assistant to Chief Executive Officer (Male Arabic speaker)