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office manager executive assistant

<div><b>JOB OVERVIEW</b><div></div><div><b><br>
The </b><b>Executive Assistant &amp; Office Manager</b><b> plays a key role in ensuring the efficiency of the </b><b>Senior Management Team </b><b>through proactive correspondence management, effective diary scheduling, and administrative support. The role involves planning and prioritizing tasks, managing monthly reports and presentations under tight deadlines, and coordinating with senior management and functional teams for data collection and office operations.</b><div><div><div><b>
The role also includes coordinating various office functions such as the mailroom, cafeteria, fitness center, and general administration to ensure smooth daily operations.</b></div><div></div><div><b><br>
MAIN RESPONSIBILITIES</b></div><div></div><div><div><b><br>
Country Manager</b><b> </b><b>(In the absence of the Executive Assistant to the Country Manager)</b></div></div><div><ul><li>
Carry out general executive assistant duties including typing, developing, co-coordinating and formatting presentations (PowerPoint), correspondence (Word) and spreadsheets (Excel) and ensure it is presented in the most professional manner.</li><li>
Vet all correspondence for Country Manager and draft responses or take other appropriate action.</li><li>
Organize and prepare luncheons, meetings and events as required including staff conferences, P.R. events and other, including managing travel and accommodation.</li><li>
Attend weekly management meetings and prepare minutes to be circulated to the attendees for appropriate action and follow up</li><li>
Manage Country Manager diary and ensure that all meetings are carried out as planned</li><li>
Perform general office duties, including maintaining the filing systems of the Country Manager and Senior Management team to facilitate easy retrieval and systematic organization.</li><li>
Manage the telephones of the Senior Management Team, taking messages and dealing with enquiries as appropriate to enable all callers to have a point of contact in absence of any member of the SMT. Responsible for scheduling and management of their calendar for events, employee programs, roadshows etc.</li><li>
Co-ordinate the leave and absence tracking for the SMT and ensure that all paperwork and systems are accurately completed and approved</li><li>
Provide administrative and executive support for Area Senior Managers/GMB visiting the country</li></ul></div><div><div><b>
Events &ndash; Area/Global, Sales, HR</b></div></div><div><ul><li>
Play an integral part in supporting the Marketing team for events including organizing and coordinating with customers</li><li>
Point of contact for customers &amp; Coordinating with suppliers. Available at events to greet VIP customers and support with co-ordination</li><li>
Support Area/Global on locally organized events such as CBRs, MEEG, Functional meetings, Events etc</li><li>
Providing support to the HR team for employee events linked to SMT roadshows. Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly. Liaising with HR &amp;other departments for approvals</li><li>
Providing support for co-ordination of travel arrangements/hotels for CIM big bang events</li></ul></div><div><div><b>
Customer Service</b></div></div><div><ul><li>
Handling Customer complaints escalated to the Country Manager</li><li>
Communication with Customers</li><li>
Coordinating and follow up with CS, Operation and Sales. Ensure proper feedback is given to customers</li></ul></div><div><div><b>
Other Departments</b></div></div><div></div><div><br>
<ul><li>
Stationary project : Design, Plan, implement, coordinate &amp; manage the process , Maintain &amp; Replenish inventory, Check stock to determine Inventory levels, Control costs, keep record &amp; file.</li><li>
Office Assistant: Allocate responsibilities &amp; tasks, Managing performance, Training &amp; Development, scheduling, coaching.</li><li>
Meeting rooms: Set up standards &amp; policies, schedule, Booking system process and coordinate.</li><li>
Managing and scheduling of Employee Transportation Service</li><li>
Management of the Mailroom administrator and mailroom services ensuring service is as per standards and coverage during leave</li><li>
Work with the facilities team</li></ul></div><div><div><b>
Customers</b></div></div><div></div><div><ul><li>
Point of Contact at DHL Events to ensure that Customer requirements are met.</li></ul></div><div></div><div><div><b><br>
Suppliers</b></div></div><div><ul><li>
Coordinate between various suppliers to get the best deal for DHL along with Procurement</li><li>
Negotiation and coordinate the best deal along with Procurement</li><li>
Manage the indoor catering team</li><li>
Manage the Fitness Centre Supplier and Instructors including scheduling of classes etc</li><li>
Procure required furniture and fitness equipment for the Meydan office</li></ul></div><div></div><div><b><br>
DUCATION / EXPERIENCE / QUALIFICATION REQUIREMENTS</b></div><div></div><div><div><b><br>
Education:</b></div></div><div><ul><li><div>
Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field.</div></li></ul></div><div><div><b>
Experience:</b></div></div><div><ul><li><div>
3-5 years of experience in an Executive Assistant or Office Management role supporting senior leadership.</div></li></ul></div><div><ul><li><div>
Prior experience in multinational or matrix organizations is an advantage.</div></li></ul></div><div><ul><li><div>
Experience handling confidential information and managing office functions/events.</div></li></ul></div><div><div><b>
Technical Skills:</b></div></div><div><ul><li><div>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</div></li></ul></div><div><ul><li><div>
Familiarity with calendar management tools and travel booking platforms.</div></li></ul></div><div><ul><li><div>
Experience with internal systems such as SAP (advantageous but not essential).</div></li></ul></div><div><div><b>
Administrative &amp; Organizational Skills:</b></div></div><div><ul><li><div>
Strong organizational and time management skills with the ability to handle multiple priorities under pressure.</div></li></ul></div><div><ul><li><div>
Excellent planning skills for events, meetings, and executive schedules.</div></li></ul></div><div><div><b>
Communication &amp; Interpersonal Skills:</b></div></div><div><ul><li><div>
Strong written and verbal communication skills in English.</div></li></ul></div><div><ul><li><div>
Professional demeanor with the ability to interact effectively with internal and external stakeholders at all levels.</div></li></ul></div><div><div><b>
Personal Attributes:</b></div></div><div><ul><li><div>
High level of discretion and confidentiality.</div></li></ul></div><div><ul><li><div>
Proactive problem-solver with attention to detail.</div></li></ul></div><div><ul><li><div>
Flexible, adaptable, and able to work independently or in a team.</div></li></ul></div><div><div><b>
Desirable:</b></div></div><div><ul><li><div>
Certification or diploma in Executive Assistance or Office Management.</div></li></ul></div><div><ul><li><div>
Experience coordinating travel, events, or high-level meetings across regions.</div></li></ul></div></div></div></div></div>

Executive Assistant & Office Manager (Emirati Only)

DHL Express

<div>
 <strong>
  Job Overview
  <br/>
  <br/>
 </strong>
 The Executive Assistant &amp; Office Manager plays a key role in ensuring the efficiency of the Senior Management Team through proactive correspondence management, effective diary scheduling, and administrative support. The role involves planning and prioritizing tasks, managing monthly reports and presentations under tight deadlines, and coordinating with senior management and functional teams for data collection and office operations.
 <br/>
 <br/>
 The role also includes coordinating various office functions such as the mailroom, cafeteria, fitness center, and general administration to ensure smooth daily operations.
 <br/>
 <br/>
 <strong>
  Main Responsibilities
  <br/>
  <br/>
 </strong>
 Country Manager (In the absence of the Executive Assistant to the Country Manager)
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Carry out general executive assistant duties including typing, developing, co-coordinating and formatting presentations (PowerPoint), correspondence (Word) and spreadsheets (Excel) and ensure it is presented in the most professional manner.
  </li>
  <li>
   Vet all correspondence for Country Manager and draft responses or take other appropriate action.
  </li>
  <li>
   Organize and prepare luncheons, meetings and events as required including staff conferences, P.R. events and other, including managing travel and accommodation.
  </li>
  <li>
   Attend weekly management meetings and prepare minutes to be circulated to the attendees for appropriate action and follow up
  </li>
  <li>
   Manage Country Manager diary and ensure that all meetings are carried out as planned
  </li>
  <li>
   Perform general office duties, including maintaining the filing systems of the Country Manager and Senior Management team to facilitate easy retrieval and systematic organization.
  </li>
  <li>
   Manage the telephones of the Senior Management Team, taking messages and dealing with enquiries as appropriate to enable all callers to have a point of contact in absence of any member of the SMT. Responsible for scheduling and management of their calendar for events, employee programs, roadshows etc.
  </li>
  <li>
   Co-ordinate the leave and absence tracking for the SMT and ensure that all paperwork and systems are accurately completed and approved
  </li>
  <li>
   Provide administrative and executive support for Area Senior Managers/GMB visiting the country
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Events &ndash; Area/Global, Sales, HR
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Play an integral part in supporting the Marketing team for events including organizing and coordinating with customers
  </li>
  <li>
   Point of contact for customers &amp; Coordinating with suppliers. Available at events to greet VIP customers and support with co-ordination
  </li>
  <li>
   Support Area/Global on locally organized events such as CBRs, MEEG, Functional meetings, Events etc
  </li>
  <li>
   Providing support to the HR team for employee events linked to SMT roadshows. Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly. Liaising with HR &amp;other departments for approvals
  </li>
  <li>
   Providing support for co-ordination of travel arrangements/hotels for CIM big bang events
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Customer Service
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Handling Customer complaints escalated to the Country Manager
  </li>
  <li>
   Communication with Customers
  </li>
  <li>
   Coordinating and follow up with CS, Operation and Sales. Ensure proper feedback is given to customers
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Other Departments
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Stationary project : Design, Plan, implement, coordinate &amp; manage the process , Maintain &amp; Replenish inventory, Check stock to determine Inventory levels, Control costs, keep record &amp; file.
  </li>
  <li>
   Office Assistant: Allocate responsibilities &amp; tasks, Managing performance, Training &amp; Development, scheduling, coaching.
  </li>
  <li>
   Meeting rooms: Set up standards &amp; policies, schedule, Booking system process and coordinate.
  </li>
  <li>
   Managing and scheduling of Employee Transportation Service
  </li>
  <li>
   Management of the Mailroom administrator and mailroom services ensuring service is as per standards and coverage during leave
  </li>
  <li>
   Work with the facilities team
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Customers
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Point of Contact at DHL Events to ensure that Customer requirements are met.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Suppliers
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Coordinate between various suppliers to get the best deal for DHL along with Procurement
  </li>
  <li>
   Negotiation and coordinate the best deal along with Procurement
  </li>
  <li>
   Manage the indoor catering team
  </li>
  <li>
   Manage the Fitness Centre Supplier and Instructors including scheduling of classes etc
  </li>
  <li>
   Procure required furniture and fitness equipment for the Meydan office
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Ducation / Experience / Qualification Requirements
  <br/>
  <br/>
 </strong>
 Education:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Experience:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   3-5 years of experience in an Executive Assistant or Office Management role supporting senior leadership.
  </li>
  <li>
   Prior experience in multinational or matrix organizations is an advantage.
  </li>
  <li>
   Experience handling confidential information and managing office functions/events.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Technical Skills:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  </li>
  <li>
   Familiarity with calendar management tools and travel booking platforms.
  </li>
  <li>
   Experience with internal systems such as SAP (advantageous but not essential).
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Administrative &amp; Organizational Skills:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Strong organizational and time management skills with the ability to handle multiple priorities under pressure.
  </li>
  <li>
   Excellent planning skills for events, meetings, and executive schedules.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Communication &amp; Interpersonal Skills:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Strong written and verbal communication skills in English.
  </li>
  <li>
   Professional demeanor with the ability to interact effectively with internal and external stakeholders at all levels.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Personal Attributes:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   High level of discretion and confidentiality.
  </li>
  <li>
   Proactive problem-solver with attention to detail.
  </li>
  <li>
   Flexible, adaptable, and able to work independently or in a team.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Desirable:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Certification or diploma in Executive Assistance or Office Management.
  </li>
  <li>
   Experience coordinating travel, events, or high-level meetings across regions.
  </li>
 </ul>
</div>


CHAUMET

<div>
 <strong>
  Le poste
  <br/>
  <br/>
 </strong>
 <em>
  Join Chaumet, a storied Parisian jeweler within the LVMH Group, radiating from Place Vend&ocirc;me since 1780. With over 240 years of history, Chaumet blends exceptional craftsmanship with a boldly contemporary vision, placing people and nature at the very heart of its commitments. Beyond its emblematic creations, Chaumet is above all a story of passion and transmission, driven by a daring and creative collective. We celebrate the diversity of talent and encourage every team member to unlock their full potential. #ChaumetBeyondJewelry
  <br/>
  <br/>
 </em>
 This dynamic role at Chaumet Middle East offers an exciting opportunity for a highly motivated professional to develop their skills within a luxury jewelry environment. The
 <strong>
  Executive Assistant / Office Manager
 </strong>
 will provide essential high-level administrative support to the General Manager and comprehensive office management to our Dubai back-office teams. This role ensures seamless administrative and operational efficiency, contributing to a positive and productive work environment.
 <br/>
 <br/>
 <strong>
  Reports to:
 </strong>
 General Manager, Middle East
 <br/>
 <br/>
 <strong>
  Location
 </strong>
 : Dubai offices &ndash; Dubai Design District, UAE
 <br/>
 <br/>
 <strong>
  Les missions
  <br/>
  <br/>
 </strong>
 As the
 <strong>
  Executive Assistant to the General Manager for the Middle East
 </strong>
 , this individual will provide high-level administrative support, ensuring the efficient operation of the General Manager's office and effective management of their schedule and communications.
 <br/>
 <br/>
 <strong>
  Executive Support:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage and maintain the General Manager's calendar, including scheduling appointments, meetings, and conferences, and ensuring timely reminders.
  </li>
  <li>
   Coordinate comprehensive travel arrangements for the General Manager, including flights, accommodation, visas, and detailed itineraries.
  </li>
  <li>
   Act as a professional gatekeeper and liaison between the General Manager and internal departments, external partners, and high-level stakeholders.
  </li>
  <li>
   Handle confidential information with utmost discretion and professionalism.
  </li>
  <li>
   Organize and coordinate board meetings, team meetings, and other executive gatherings, including preparing agendas, taking minutes, and distributing materials.
  </li>
  <li>
   Manage the General Manager's travel and business expenses, including accurate filing, submission to Finance, and reconciliation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Manager
  <br/>
  <br/>
 </strong>
 The Office Manager will be responsible for the efficient and smooth operation of the Dubai back-office, providing comprehensive administrative support and fostering a positive work environment for our teams. This role will work closely with the HR department on employee engagement and wellbeing initiatives.
 <br/>
 <br/>
 <strong>
  Office Administration &amp; Operations:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee the day-to-day administrative functions of the Dubai office, ensuring a well-organized and efficient workspace.
  </li>
  <li>
   Work with Chalhoub to manage office supplies inventory, procurement, and vendor relationships (e.g., cleaning services, maintenance, and IT support) to ensure optimal functionality.
  </li>
  <li>
   Coordinate logistical and administrative support for new employee onboarding and offboarding processes, in collaboration with relevant departments.
  </li>
  <li>
   Ensure compliance with office health, safety, and security procedures.
  </li>
  <li>
   Handle incoming and outgoing correspondence, deliveries, and general office communications.
  </li>
  <li>
   Maintain organized filing systems for office records and documents.
  </li>
  <li>
   Manage office budgets related to supplies, services, and general administrative expenses.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Employee Engagement &amp; Wellbeing (in collaboration with HR):
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Work closely with the HR department to support and implement employee engagement initiatives and programs for the Dubai back-office teams.
  </li>
  <li>
   Lead in organizing company events, team-building activities, and social gatherings to promote a cohesive and positive work culture.
  </li>
  <li>
   Contribute to fostering an environment that prioritizes employee wellbeing and satisfaction.
  </li>
  <li>
   Act as a point of contact for employee inquiries related to general office matters and direct them to the appropriate department (e.g., HR, IT) when necessary.
  </li>
  <li>
   Support communication efforts to keep employees informed about office updates, initiatives, and important announcements.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Votre profil
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Business Administration, or a related field.
  </li>
  <li>
   4-5 years of proven experience as an Executive Assistant supporting senior management, combined with experience in office management or similar administrative leadership role.
  </li>
  <li>
   Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines effectively in a fast-paced environment.
  </li>
  <li>
   Strong communication and interpersonal skills, with the ability to interact professionally and effectively with all levels of staff, external stakeholders, and vendors.
  </li>
  <li>
   High level of discretion and confidentiality, particularly when handling sensitive executive and company information.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software/systems.
  </li>
  <li>
   Proactive, detail-oriented, and resourceful with a strong sense of ownership and initiative.
  </li>
  <li>
   Ability to work independently and as part of a team in a multicultural environment.
  </li>
  <li>
   Fluency in English is required; Arabic is a strong advantage.
  </li>
  <li>
   Passion for the luxury industry and an understanding of its unique demands.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  LVMH recognizes and recruits all talents.
 </em>
</div>


Executive Assistant / Office Manager

Chaumet

<p></p><div><div><div><div><h3 class="jobSectionHeader"><b>Position
</b></h3><p></p><p><i>Join Chaumet, a storied Parisian </i><i>jeweler </i><i>within the LVMH Group, radiating from Place </i><i>Vend&ocirc;me </i><i>since 1780. With over 240 years of history, Chaumet blends exceptional craftsmanship with a boldly contemporary vision, placing people and nature at the very heart of its commitments. </i><i>Beyond its emblematic creations, Chaumet is above all a story of passion and transmission, driven by a daring and creative collective. We celebrate the diversity of talent and encourage every team member to unlock their full potential. #ChaumetBeyondJewelry
</i><br>
<br>
This dynamic role at Chaumet Middle East offers an exciting opportunity for a highly motivated professional to develop their skills within a luxury jewelry environment. The <b>Executive Assistant / Office Manager </b>will provide essential high-level administrative support to the General Manager and comprehensive office management to our Dubai back-office teams. This role ensures seamless administrative and operational efficiency, contributing to a positive and productive work environment.
</p><p><b>Reports to: </b>General Manager, Middle East
<br>
<b>Location </b>: Dubai offices &ndash; Dubai Design District, UAE
</p></div><p></p><div><h3 class="jobSectionHeader"><b>Job responsibilities
</b></h3><p></p><p>As the <b>Executive Assistant to the General Manager for the Middle East </b>, this individual will provide high-level administrative support, ensuring the efficient operation of the General Manager's office and effective management of their schedule and communications.<br>
<br>
<br>
</p><p><b>Executive Support:
</b></p><ul><li>Manage and maintain the General Manager's calendar, including scheduling appointments, meetings, and conferences, and ensuring timely reminders.
</li><li>Coordinate comprehensive travel arrangements for the General Manager, including flights, accommodation, visas, and detailed itineraries.
</li><li>Act as a professional gatekeeper and liaison between the General Manager and internal departments, external partners, and high-level stakeholders.
</li><li>Handle confidential information with utmost discretion and professionalism.
</li><li>Organize and coordinate board meetings, team meetings, and other executive gatherings, including preparing agendas, taking minutes, and distributing materials.
</li>Manage the General Manager's travel and business expenses, including accurate filing, submission to Finance, and reconciliation.<br>
<li>
</li></ul><p><br>
<b>Office Manager
</b></p><p>The Office Manager will be responsible for the efficient and smooth operation of the Dubai back-office, providing comprehensive administrative support and fostering a positive work environment for our teams. This role will work closely with the HR department on employee engagement and wellbeing initiatives.<br>
<br>
<br>
</p><p><b>Office Administration &amp; Operations:
</b></p><ul><li>Oversee the day-to-day administrative functions of the Dubai office, ensuring a well-organized and efficient workspace.
</li><li>Work with Chalhoub to manage office supplies inventory, procurement, and vendor relationships (e.g., cleaning services, maintenance, and IT support) to ensure optimal functionality.
</li><li>Coordinate logistical and administrative support for new employee onboarding and offboarding processes, in collaboration with relevant departments.
</li><li>Ensure compliance with office health, safety, and security procedures.
</li><li>Handle incoming and outgoing correspondence, deliveries, and general office communications.
</li><li>Maintain organized filing systems for office records and documents.
</li><li>Manage office budgets related to supplies, services, and general administrative expenses.
</li></ul><p><b>Employee Engagement &amp; Wellbeing (in collaboration with HR):
</b></p><ul><li>Work closely with the HR department to support and implement employee engagement initiatives and programs for the Dubai back-office teams.
</li><li>Lead in organizing company events, team-building activities, and social gatherings to promote a cohesive and positive work culture.
</li><li>Contribute to fostering an environment that prioritizes employee wellbeing and satisfaction.
</li><li>Act as a point of contact for employee inquiries related to general office matters and direct them to the appropriate department (e.g., HR, IT) when necessary.
</li><li>Support communication efforts to keep employees informed about office updates, initiatives, and important announcements.
</li></ul></div><p></p><div><h3 class="jobSectionHeader"><b>Profile
</b></h3><p></p><ul><li>Bachelor's degree in Business Administration, or a related field.
</li><li>4-5 years of proven experience as an Executive Assistant supporting senior management, combined with experience in office management or similar administrative leadership role.
</li><li>Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines effectively in a fast-paced environment.
</li><li>Strong communication and interpersonal skills, with the ability to interact professionally and effectively with all levels of staff, external stakeholders, and vendors.
</li><li>High level of discretion and confidentiality, particularly when handling sensitive executive and company information.
</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software/systems.
</li><li>Proactive, detail-oriented, and resourceful with a strong sense of ownership and initiative.
</li><li>Ability to work independently and as part of a team in a multicultural environment.
</li><li>Fluency in English is required; Arabic is a strong advantage.
</li>Passion for the luxury industry and an understanding of its unique demands.<br>
<li>
</li></ul><p></p><p><i>LVMH recognizes and recruits all talents.
</i></p></div></div></div><p></p><div><div><div><div><div><h2 class="jobSectionHeader"><b><i>CHAUMET
</i></b><br>
<b>MAISON
</b><br>
</h2><div>In the heart of Place Vend&ocirc;me in Paris, Chaumet crafts jewelry that melds audacity and elegance. Combining tradition and modernity, the artisans of Chaumet&rsquo;s High Jewelry workshop pass on their exceptional know-how to create masterpieces of lightness and movement, including the Maison&rsquo;s famed tiaras. Chaumet&rsquo;s emblematic collections are inspired by the multi-faceted personality of Empress Jos&eacute;phine, the Maison&rsquo;s first prestigious client, who designated Chaumet as her official jeweler. Since the founding of the Maison in 1780, Chaumet&rsquo;s timeless style has continually evolved with the times and influences of the world for more than 240 years.
<br>
The first jeweler to set up shop on Place Vend&ocirc;me in 1812, Chaumet has made this mythic nexus of Parisian jewelry its beating heart. Chaumet celebrated its 240th anniversary in 2020 with the inauguration of its magnificently renovated address at 12, Place Vend&ocirc;me. Bridging tradition and modernity, <i>12 Vend&ocirc;me </i>embodies the soul of Chaumet through three exceptional spaces: the boutique welcoming clients, the historic grand salons &ndash; notably the Salon Chopin &ndash; and the High Jewelry workshop, where dreams come alive&hellip;.</div></div></div></div></div></div></div><p></p>

Channel 2 Group Corporation

<ul><li>Maintaining executive&rsquo;s agenda and assist in planning appointments, board meetings, conferences etc.</li><li>Excellent in Drafting mails/letters.</li><li>Attending meetings and keep minutes</li><li>Maintain executive&rsquo;s agenda and assist in planning appointments, board meetings, conferences etc.</li><li>Attend meetings and keep minutes</li><li>Receive and screen phone calls and redirect them when appropriate</li><li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)</li><li>Make travel arrangements for executives. (air ticket and hotel).</li><li>Handle confidential documents ensuring they remain secure.</li><li>Prepare invoices or financial statements and provide assistance in bookkeeping</li><li>Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders</li><li>Maintain electronic and paper records ensuring information is organized and easily accessible</li><li>Conduct research and prepare presentations or reports as assigned</li><li>Willingness to travel with Managing Director.</li></ul><p>Requirements and skills</p><ul><li>Male candidates ONLY</li><li>At least 5 years Proven experience as Personal assistant or executive secretary in UAE</li><li>Proficient in MS Office and &ldquo;back-office&rdquo; software (e.g. ERP)</li><li>In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry</li><li>Familiarity with basic research methods and reporting techniques</li><li>Excellent organizational and time-management skills</li><li>Outstanding communication and negotiation abilities</li><li>Integrity and confidentiality</li><li>Bachelors Degree graduate</li><li>willing to work under pressure</li><li>multi-tasking abilities</li></ul><p>Job Types: Full-time, Contract<br/>Contract length: 24 months</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Personal or Executive Assistant TO CEO: 5 years (Required)</li></ul><p>Language:</p><ul><li>ENGLISH language proficiency , Native HINDI, TAMIL (Required)</li></ul><p>Willingness to travel:</p><ul><li>25% (Preferred)</li></ul>

Executive Assistant to Managing Director (MALE candidates ONLY)

Ecomswap

<div>
 <p>
  <strong>
   About EcomSwap
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  EcomSwap is a boutique M&amp;A advisory and acquisitions platform focused on Direct-to-Consumer (DTC), e-commerce, and digital businesses. We operate in a fast-paced, execution-driven environment where structure, confidentiality, and operational discipline are critical to success.
 </p>
 <p>
  As our leadership team and transaction volume continue to grow, we are seeking a highly organized, proactive Executive Assistant to support senior leadership and assist with day-to-day operational and administrative functions. This role is central to keeping the business running smoothly and professionally.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Role
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Assistant will provide comprehensive administrative, scheduling, and operational support to senior leadership, while also assisting the Operations &amp; Administration function with coordination, documentation, and internal process support.
 </p>
 <p>
  This role goes beyond calendar management. You will be trusted with sensitive information, internal documentation, and cross-functional coordination. The ideal candidate is detail-oriented, discreet, dependable, and comfortable working in a dynamic environment with shifting priorities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Executive &amp; Schedule Support
 </p>
 <ul>
  <li>
   Manage calendars, appointments, and meetings for senior leadership
  </li>
  <li>
   Coordinate internal and external meetings across multiple time zones
  </li>
  <li>
   Prepare agendas, meeting notes, and follow-up action lists
  </li>
  <li>
   Act as a gatekeeper to ensure efficient use of leadership time
  </li>
  <li>
   Handle professional correspondence on behalf of leadership when required
  </li>
 </ul>
 <p>
  Administrative &amp; Operations Support
 </p>
 <ul>
  <li>
   Support day-to-day administrative activities across the business
  </li>
  <li>
   Assist the Ops/Admin function with coordination of internal tasks and requests
  </li>
  <li>
   Maintain organized digital filing systems and shared folders
  </li>
  <li>
   Support onboarding and offboarding administration (documentation, access tracking, coordination)
  </li>
  <li>
   Assist with travel arrangements, expense tracking, and basic reporting
  </li>
 </ul>
 <p>
  Document Control &amp; Organization
 </p>
 <ul>
  <li>
   Assist in maintaining structured document control practices
  </li>
  <li>
   Ensure documents are correctly named, stored, version-controlled, and accessible
  </li>
  <li>
   Support preparation, formatting, and review of internal documents, contracts, and templates
  </li>
  <li>
   Track approvals, signatures, and document status where required
  </li>
  <li>
   Help maintain consistency with internal operating procedures and file structures
  </li>
 </ul>
 <p>
  Coordination &amp; Communication
 </p>
 <ul>
  <li>
   Act as a liaison between leadership and internal teams
  </li>
  <li>
   Follow up on assigned actions to ensure deadlines are met
  </li>
  <li>
   Support cross-functional coordination with professionalism and discretion
  </li>
  <li>
   Handle confidential information with integrity and care
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking for candidates who demonstrate:
 </p>
 <ul>
  <li>
   2&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or Administrative Officer
  </li>
  <li>
   Strong organizational and time-management skills
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   High attention to detail and accuracy
  </li>
  <li>
   Confidence working with senior leadership and sensitive information
  </li>
  <li>
   Familiarity with document control, filing systems, and administrative best practices
  </li>
  <li>
   Proficiency in common productivity tools (Google Workspace, Microsoft Office, task management tools)
  </li>
  <li>
   Ability to manage multiple priorities calmly and professionally
  </li>
  <li>
   On-site availability in the UAE (mandatory)
  </li>
 </ul>
 <p>
  Experience in professional services, consulting, finance, legal, or fast-growing companies is an advantage.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We Offer
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Competitive salary package
  </li>
  <li>
   Exposure to a professional M&amp;A and advisory environment
  </li>
  <li>
   A central role supporting leadership and business operations
  </li>
  <li>
   Structured working environment with clear expectations
  </li>
  <li>
   Opportunity to grow into senior operations or office management roles
  </li>
  <li>
   Supportive leadership and collaborative team culture
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   How to Apply
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Please submit your CV along with a brief summary of your experience supporting executives and managing administrative responsibilities.
 </p>
 <p>
  We are looking for a reliable, organized, and professional Executive Assistant who takes pride in keeping things running smoothly and efficiently.
 </p>
 <p>
  <br/>
 </p>
</div>


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