administrative assistant

executive assistant

operations manager

admin assistant

office administrator

office manager executive assistant

Relm Insurance

<div>
 
 
 
 WHO WE ARE
 
 
 
 
 Domiciled in Bermuda, with offices in London, Miami, New York and Dubai, Relm Insurance Ltd. (&ldquo;Relm&rdquo;) is the first IIGB (Innovative Insurer General Business) insurer regulated by the Bermuda Monetary Authority (&ldquo;BMA&rdquo;). Since inception, Relm has remained focused on its Vision of &ldquo;
 
 Making Innovation Resilient&rdquo;
 
 by providing insurance to companies pioneering new technology frontiers in over 35 countries around the world. Relm&rsquo;s dynamic global team has executed market-leading insurance solutions for companies operating in web3, AI, financial technology, biotech and other important emerging sectors.
 
 
 
 
 
 
 
 WHAT WE ARE LOOKING FOR
 
 
 
 
 At Relm Insurance Ltd, our Mission is &ldquo;
 
 To contribute to the building of the future by creating solutions for complex risks in innovative markets.&rdquo;
 
 As we continue leading the way in emerging industries, we are seeking a highly organized, proactive, and discreet Executive Assistant / Office Manager to support our CEO and oversee the smooth operation of our Dubai office. This is a dual-role position ideal for someone who thrives in a dynamic startup-like setting, can manage competing priorities, and has a genuine passion for creating efficient and well-run work environments.
 
 
 At Relm, we believe in fostering a diverse and inclusive culture, where everyone is empowered to bring their unique perspectives and ideas. Our core values of
 
 Accountability, Collaboration, Curiosity &amp; Creativity
 
 , and
 
 Courage &amp; Optimism
 
 are central to who we are, and we strive to bring these values to life every day.
 
 
 We bring these values to life every day &mdash; whether by collaborating on innovative solutions, tackling challenges with optimism, or pushing boundaries with creativity and courage.
 
 
 
 
 
 
 
 WHAT YOU WILL DO
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO, including calendar management, scheduling meetings, and arranging travel logistics.
 </li>
 <li>
 Support with the preparation of correspondence, reports, presentations, and other documents as required.
 </li>
 <li>
 Act as a liaison between executives and internal/external stakeholders, handling communications with professionalism and confidentiality.
 </li>
 <li>
 Assist in preparing for meetings, ensuring all materials are organized and distributed timely.
 </li>
 <li>
 Oversee daily office operations to ensure efficiency, cleanliness, and a positive working environment.
 </li>
 <li>
 Manage office supplies, equipment, and facilities maintenance, ensuring adequate stock and functionality.
 </li>
 <li>
 Coordinate office events, meetings, and conferences, including logistics and catering arrangements.
 </li>
 <li>
 Implement and maintain office policies and procedures to support operational excellence.
 </li>
 <li>
 Assist in recruitment and onboarding process for new employees by coordinating job postings, scheduling interviews, and corresponding with candidates.
 </li>
 <li>
 Ensure the implementation of company HR policies and procedures at the local level.
 </li>
 <li>
 Manage confidential information with discretion and professionalism.
 </li>
 <li>
 Handle incoming inquiries and requests, prioritizing and resolving them efficiently.
 </li>
 <li>
 This is a
 
 full-time, in-office role (5 days/week)
 
 based in
 
 DIFC, Dubai.
 
 </li>
 </ul>
 
 
 
 
 
 
 WHAT YOU BRING TO THE TABLE:
 
 
 
 <ul>
 <li>
 3-5 years of experience as an Executive Assistant to a senior executive, with office management responsibilities.
 </li>
 <li>
 Exceptional organizational and project management skills, with a keen eye for detail and the ability to manage multiple priorities effectively.
 </li>
 <li>
 Proven expertise in vendor management, ensuring seamless coordination and service delivery.
 </li>
 <li>
 Strong communication skills, with the ability to engage effectively across all levels of the organization, including executive leadership.
 </li>
 <li>
 Ability to remain calm under pressure, demonstrating strong problem-solving skills in fast-paced and dynamic environments.
 </li>
 <li>
 Excellent written and verbal communication skills (Arabic is a plus).
 </li>
 <li>
 Tech-savvy: proficient in Microsoft Office Suite and other productivity tools.
 </li>
 <li>
 Experience working in an international or fast-growth company is preferred.
 </li>
 <li>
 UAE experience and knowledge of local administrative requirements are advantageous.
 </li>
 </ul>
 
 
 
 
 
 
 WHY YOU&rsquo;LL LOVE WORKING WITH US
 
 
 
 
 At Relm, we are not just another insurance company &ndash; we&rsquo;re a team of innovators, creators, and collaborators who are redefining what&rsquo;s possible in the industry. We value each individual&rsquo;s unique skills and experiences and offer a workplace where creativity, innovation and diversity are at the heart of everything we do.
 
 
 We are deeply committed to fostering an inclusive culture where every team member feels valued, supported, and empowered to do their best work. At Relm, you will have the opportunity to grow in your career, play a role in an industry transformation, and contribute to a team that celebrates creativity, collaboration, and innovation.
 
 
 
 
 
 
 
 WHAT WE OFFER
 
 
 
 <ul>
 <li>
 
 Generous Paid Time Off (PTO):
 
 You&rsquo;ll receive 28 days of Paid Time Off (PTO) annually, giving you the flexibility to take care of personal matters or vacation.
 </li>
 <li>
 
 Full Health Coverage:
 
 The company fully covers your medical, dental, vision, life, and disability insurance to ensure you and your family are well taken care of.
 </li>
 <li>
 
 Paid Sick Days:
 
 60 paid sick day as per the DIFC employment law.
 </li>
 <li>
 
 Professional Development &amp; Mentorship
 
 : We invest in your growth through professional development opportunities, training, and mentorship programs, helping you advance in your career.
 </li>
 <li>
 
 Wellness Stipend:
 
 Take care of yourself with a monthly wellness stipend to support your health and well-being.
 </li>
 <li>
 
 Your Voice Matters:
 
 Work in an environment where your opinions and ideas are valued and play a crucial role in driving the success of our team.
 </li>
 <li>
 
 Endless Growth Opportunities:
 
 Enjoy a multitude of career growth opportunities, ensuring that you have the resources to thrive and advance within the company.
 </li>
 </ul>
 
 
 
 
 At Relm, you won&rsquo;t just join a company - you&rsquo;ll be part of a team that&rsquo;s shaping the future. If you&rsquo;re ready to make an impact, we&rsquo;d love to hear from you.
 
</div>

Executive Assistant / Office Manager

Nord Anglia Education

<div>
 Date: 14 Aug 2025
 
 
 Location:
 
 
 Dubai, AE
 
 
 Job ID: 6838
 
 
 School: Regional Office (Middle East)
 
 
 Company: Nord Anglia Education
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 About The Role
 
 
 
 We are seeking an experienced and highly organised Office Manager to provide efficient administrative, organisational, and logistical support to our Regional Senior Leadership Team (SLT) and ensure the smooth running of our Dubai office. This role is ideal for someone who thrives in a fast-paced, high-pressure environment, can manage multiple priorities, and enjoys working with a diverse range of stakeholders.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage and maintain the Regional SLT&rsquo;s diaries, travel arrangements, and meeting schedules.
 </li>
 <li>
 Coordinate meetings, prepare agendas, take minutes, and follow up on actions.
 </li>
 <li>
 Draft correspondence, presentations, reports, and other documents as required.
 </li>
 <li>
 Support with visa, work permit, and other legal documentation applications.
 </li>
 <li>
 Oversee the day-to-day running of the Dubai office, including managing office supplies, equipment, and general facilities.
 </li>
 <li>
 Organise and support office events and ensure a positive working environment.
 </li>
 <li>
 Act as the first point of contact for visitors and external partners.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 Proven experience in administration, executive assistant, PA, or office management roles in a busy environment.
 </li>
 <li>
 Strong organisational and time management skills, with the ability to manage multiple priorities.
 </li>
 <li>
 Exceptional attention to detail and ability to work to tight deadlines.
 </li>
 <li>
 High level of discretion and ability to handle confidential matters.
 </li>
 <li>
 Excellent communication skills and fluent in English.
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 A positive, proactive, and adaptable approach with a strong team spirit.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 The chance to be part of a forward-thinking global education group.
 </li>
 <li>
 A collaborative regional team focused on strategic growth and operational excellence.
 </li>
 <li>
 Opportunities to make a measurable impact on new school development.
 </li>
 <li>
 Career progression and professional development through our global network.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 To express your interest in this role, please submit your CV and a brief cover letter via the Nord Anglia Education Careers Page. Early applications are encouraged as we reserve the right to appoint before the closing date.
 
 
 
 Our Commitment to Diversity and Safeguarding
 
 
 
 Nord Anglia Education is an equal opportunities employer committed to diversity and inclusion across our schools and offices. We welcome applications from all backgrounds and celebrate diverse perspectives.
 
 
 We are also committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to appropriate background checks and satisfactory references.
</div>

Office Manager, Middle East Regional Office

Lancelot Productions Lda

<div>
 
 Office Manager &ndash; Dubai
 
 
 
 
 
 About Lancelot Productions
 
 
 
 
 
 Lancelot Productions takes audiences on extraordinary journeys through the power of live entertainment. From mesmerizing film orchestra performances based on beloved themes like
 
 Harry Potter
 
 ,
 
 The Lord of the Rings
 
 , and Hans Zimmer&rsquo;s scores to breathtaking operas and captivating musicals, we deliver productions that transcend expectations.
 
 
 With a reputation for artistic excellence, world-class performers, and unforgettable storytelling, our shows have enchanted audiences in cultural capitals across the globe. Now, we&rsquo;re expanding our Dubai operations&mdash;and we&rsquo;re looking for a sharp, organized, and proactive
 
 Office Manager
 
 to help us keep the magic running behind the scenes.
 
 
 
 
 
 🎯 What You&rsquo;ll Do
 
 
 
 
 
 As our Office Manager, you&rsquo;ll be the operational heartbeat of our Dubai office and a key connector with our other offices and touring crew. You&rsquo;ll support our production team, liaise with venues and government entities, and help coordinate the logistics that make our shows spectacular.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Oversee day-to-day office operations: supplies, scheduling, administration
 </li>
 <li>
 Act as the primary liaison with venues: negotiate contracts, secure bookings, coordinate logistics
 </li>
 <li>
 Communicate regularly with government offices for permits, approvals, and other formalities
 </li>
 <li>
 Collaborate with producers and technical leads to ensure flawless execution
 </li>
 <li>
 Manage office budgets and expenses, track spending, and identify cost-saving opportunities
 </li>
 <li>
 Assist with event planning, vendor coordination, and production scheduling
 </li>
 <li>
 Support HR functions including recruitment, onboarding, and employee relations
 </li>
 <li>
 Maintain office systems and procedures for maximum efficiency
 </li>
 <li>
 Provide administrative support to senior management
 </li>
 <li>
 Attend meetings across different time zones and regions
 </li>
 <li>
 Travel as needed to support productions and office coordination
 </li>
 </ul>
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 We&rsquo;re seeking someone who&rsquo;s not just organized&mdash;but obsessed with detail, driven by excellence, and passionate about live entertainment.
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Proven experience as an Office Manager or similar role (event production experience preferred)
 </li>
 <li>
 Strong communication and negotiation skills, especially with venues, vendors, and government entities
 </li>
 <li>
 Fluent in
 
 Arabic and English
 
 </li>
 <li>
 Exceptional organizational and multitasking abilities
 </li>
 <li>
 Proficiency in Microsoft Office Suite and Google Workspace
 </li>
 <li>
 Experience managing budgets and tracking expenses
 </li>
 <li>
 Ability to thrive in a fast-paced, dynamic environment
 </li>
 <li>
 Flexible, adaptable, and resourceful mindset
 </li>
 <li>
 Knowledge of the UAE&rsquo;s PR hiring process (not mandatory, but a plus)
 </li>
 <li>
 Willingness to travel and work across time zones when needed
 </li>
 <li>
 Knowledge of the event industry and venue operations is a plus
 </li>
 </ul>
 
 
 
 
 Why Join Us?
 
 
 
 
 
 At Lancelot Productions, you&rsquo;ll be part of a team that brings stories to life on the world&rsquo;s most iconic stages. You&rsquo;ll work with passionate creatives, travel coordinators, and production experts who believe in pushing boundaries and delivering unforgettable experiences.
 
 
 
 
 
 
 Ready to take center stage behind the scenes?
 
 Apply now and help us elevate live entertainment in Dubai and beyond.
 
</div>

Office Manager - Dubai

Hilton

<div>Assistant Housekeeping Manager
An Assistant Housekeeping Managerr will support all Housekeeping and Laundry operations including the development of the Team Members with in the group so to provide an exceptional experience for our Guests. 
What will I be doing? 
As an Assistant Housekeeping Manager, you will be responsible for assisting with overseeing housekeeping operations to deliver an excellent Guest and Member experience. An Assistant Executive Housekeeper will also be required to assist the Housekeeping Manager and monitor standards. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul><li>
Assist with overseeing Housekeeping/Laundry operations</li><li>
Operate within departmental budgets through effective stock and cost controls and well managed schedules</li><li>
Support departmental targets and objectives, work schedules, budgets, and policies and procedures</li><li>
Ensure consistently high operating standards in every area of Housekeeping and Laundry, as identified by the hotel brand standards</li><li>
Perform routine inspections of all Housekeeping areas and report any issues to the Executive Housekeeper</li><li>
Implement, effectively, all Housekeeping policies and procedures including Health and Safety and security</li><li>
Monitor the appearance, standards, and performance of all Housekeeping Team Members with an emphasis on training and team work</li><li>
Ensure team members have an up-to-date knowledge of all room categories and amenities</li><li>
Assist the Executive Housekeeper to maintain good communication and work relationships in all hotel areas and with external customers and suppliers</li><li>
Ensure staffing levels cover business demands</li><li>
Ensure ongoing training to support the Executive Housekeeper</li><li>
Ensure communication meetings are conducted</li><li>
Manage staff performance issues in compliance with company policies and procedures</li><li>
Support managing, training and developing the team</li><li>
Deputise in absence of the Executive Housekeeper</li><li>
Provide excellent guest service</li><li>
Assist other departments wherever necessary</li></ul>
What are we looking for? 
An Assistant Housekeeping Manager serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Housekeeping/laundry experience in the hotel/leisure/retail sector in a managerial or supervisory capacity</li><li>
A high school certificate or equivalent</li><li>
High level of commercial awareness and cost control capabilities</li><li>
Proficiency, at a basic level, with computers and computer programs, including Microsoft Office</li><li>
Excellent leadership, interpersonal and communication skills</li><li>
Committed to delivering high levels of customer service</li><li>
Ability to work under pressure</li><li>
Excellent grooming standards</li><li>
Flexibility to respond to a range of different work situations</li><li>
Knowledge of Workplace, Health, Safety and Hygiene is essential</li><li>
Strong communication skills</li><li>
A passion for delivering exceptional levels of guest service</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Familiar with Property Management Systems</li><li>
Experience managing a department and Profit and Loss account</li><li>
High level of IT proficiency</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Housekeeping Manager

AKW Consultants

Job Title: Executive Marketing AssistantLocation: Dubai, UAEDepartment: MarketingJob Type: Full-TimeAbout AKW Consultants:AKW Consultants is a leading professional service consultancy, part of the AKW Group of Companies, registered with the Dubai Economic Department and the DMCC, UAE. We have been serving clients across the GCC region, providing expertise in compliance, third-party audits, and regulatory requirements.About the Role:We are looking for a highly organized and proactive Executive Marketing Assistant to provide high-level support to our Senior Marketing Manager and contribute to the success of the marketing department at AKW Consultants. This role combines personalized executive support, team coordination, and hands-on involvement in events, marketing logistics, and social media execution.The ideal candidate thrives in fast-paced environments, has a sharp eye for detail, and can communicate effectively across internal teams, external partners, and event vendors.Key Responsibilities:Executive &amp; Administrative Support&middot; Act as a gatekeeper and right-hand to the Senior Marketing Manager, managing calendar, tasks, and email follow-ups.&middot; Draft professional correspondence and reports on behalf of the manager.&middot; Track deadlines, manage reminders, and ensure timely follow-through on priorities.Event &amp; Vendor Coordination&middot; Serve as the primary liaison with event organizers, logistics partners, and vendors.&middot; Assist in the planning, execution, and coordination of events, conferences, and speaking engagements.&middot; Handle bookings, confirmations, and on-site support when needed.Marketing &amp; Content Support&middot; Assist in preparing PowerPoint presentations, reports, and marketing assets.&middot; Coordinate social media scheduling, including uploading content on LinkedIn and tracking engagement.&middot; Support the team in monitoring campaign deliverables, document organization, and asset approvals.Team Communication &amp; Project Follow-ups&middot; Follow up with marketing team members on ongoing tasks, deadlines, and project milestones.&middot; Maintain documentation of project statuses, meeting notes, and action items.&middot; Ensure smooth knowledge flow and communication between departmentsQualifications:&middot; 3+ years of experience in executive assistance, marketing coordination, or operations support (experience in a marketing or events environment is a plus).&middot; Strong organizational and multitasking abilities with excellent written and verbal communication skills.&middot; Comfortable with project management tools, email/calendar systems, and Microsoft Office / Google Workspace.&middot; Fluent in English.Soft Skills We Value:&middot; Discreet and professional&middot; Proactive and resourceful&middot; Calm under pressure, especially during events&middot; High attention to detail and reliability&middot; Solution-oriented with a collaborative attitudeJob Types: Full-time, PermanentExperience:<ul><li>Illustrator / InDesign / Photoshop: 1 year (Required)</li></ul>

Executive Marketing Assistant

IMPETUS EXECUTIVE

<div>
 
 Title: Executive Assistant to the Chairman / CEO
 
 
 Location: Dubai
 
 
 Reports To: Chairman / CEO
 
 
 Job Type: Full-time
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 The Executive Assistant (EA) to the Chairman / CEO provides high-level administrative support,
 
 
 ensuring smooth and efficient operations of the executive office. The EA serves as a trusted
 
 
 gatekeeper, liaison, and strategic partner to the CEO, handling sensitive matters with discretion and professionalism.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Calendar &amp; Schedule Management:
 
 Coordinate and maintain the Chairman / CEO&rsquo;s schedule, meetings, appointments, and travel itineraries.
 </li>
 <li>
 
 Communication:
 
 Screen, respond to, and prioritize emails, phone calls, and correspondence on behalf of the Chairman / CEO.
 </li>
 <li>
 
 Meeting Support:
 
 Prepare agendas, take minutes, follow up on action items, and ensure relevant materials are distributed ahead of time.
 </li>
 <li>
 
 Travel Arrangements:
 
 Plan complex domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.
 </li>
 <li>
 
 Information Management:
 
 Maintain confidentiality while managing files, records, and documents critical to executive operations.
 </li>
 <li>
 
 Project Coordination:
 
 Assist with key strategic projects, initiatives, and presentations; track progress and deadlines.
 </li>
 <li>
 
 Stakeholder Liaison:
 
 Act as the primary point of contact between the Chairman / CEO and internal/external stakeholders.
 </li>
 <li>
 
 Office Administration:
 
 Support broader administrative functions as needed to ensure organizational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 5+ years of experience in a senior administrative or executive assistant role.&bull; Exceptional written and verbal communication skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other productivity tools.
 </li>
 <li>
 High level of professionalism, discretion, and integrity.
 </li>
 <li>
 Strong organizational, problem-solving, and decision-making skills.
 </li>
 <li>
 Ability to work independently and manage multiple priorities in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Experience supporting C-suite executives.
 </li>
 <li>
 Familiarity with meeting protocols and governance.
 </li>
 <li>
 Tech-savvy with a proactive mindset and strong attention to detail.
 </li>
 </ul>
</div>

Executive Assistant

Ichor Global Management

<div>
 
 Company Description
 
 
 
 ICHOR GLOBAL is a UAE-headquartered, family-owned holding company with a diversified portfolio across Southeast Asia, the Middle East, Europe, and Latin America. The company is known for its strong presence and strategic investments across various regions. ICHOR GLOBAL is dedicated to long-term growth and value creation for its stakeholders. The company operates in multiple industries, offering a dynamic and inclusive work environment.
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site role located in Dubai for an Executive Assistant. The Executive Assistant will be responsible for managing schedules, organizing meetings, handling correspondence, and maintaining records. Additional tasks include coordinating travel arrangements, preparing reports, and providing administrative support to the executive team.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Administrative Skills: Proficiency in managing schedules, organizing meetings, handling correspondence, and maintaining records
 </li>
 <li>
 Communication Skills: Strong written and verbal communication skills, including the ability to interact with senior executives and stakeholders
 </li>
 <li>
 Organizational Skills: Ability to multitask, prioritize tasks, and manage time effectively
 </li>
 <li>
 Technical Skills: Familiarity with office software and tools, such as Microsoft Office Suite
 </li>
 <li>
 Professionalism: A high degree of professionalism, discretion, and confidentiality
 </li>
 <li>
 Flexible and Adaptable: Ability to work in a fast-paced environment and adapt to changing priorities
 </li>
 <li>
 Relevant Experience: Prior experience as an Executive Assistant or in a similar role is preferred
 </li>
 <li>
 Education: Bachelor's degree in Business Administration, Management, or related field is beneficial
 </li>
 </ul>
</div>

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4258 office manager executive assistant jobs IN Dubai

Executive Assistant / Office Manager

Office Manager, Middle East Regional Office

Office Manager - Dubai

Assistant Housekeeping Manager

Executive Marketing Assistant

Executive Assistant

Executive Assistant