executive assistant to chief executive officer

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executive assistant to chief executive officer Jobs in Dubai

office manager executive assistant

Salt

<div>
 
 My client are one of the most exciting influencer agencies in the region. They are looking for an outstanding Office Manager/EA to join their growing team in Dubai.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive executive‑level administrative support to the CEO, including calendar management, scheduling, and correspondence.
 </li>
 <li>
 Arrange international and domestic travel, ensuring seamless itineraries and visa arrangements.
 </li>
 <li>
 Prepare meeting agendas, reports, and presentations; take accurate minutes during high‑level meetings.
 </li>
 <li>
 Liaise professionally with senior executives, board members, government officials, and external stakeholders.
 </li>
 <li>
 Manage confidential documentation and information with absolute discretion.
 </li>
 <li>
 Coordinate logistics for events, conferences, and special projects as required by the CEO.
 </li>
 <li>
 Oversee all office administration functions, including facilities management, procurement, office supplies, and vendor management.
 </li>
 <li>
 Implement and improve office policies and procedures to ensure an efficient and organised work environment.
 </li>
 <li>
 Support HR‑related activities such as onboarding new staff, maintaining records, and ensuring compliance with local regulations.
 </li>
 <li>
 Handle expense reporting, procurement, and day‑to‑day office operations for the executive office.
 </li>
 <li>
 Anticipate the needs of the CEO, providing proactive and efficient support at all times.
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements
 
 
 <ul>
 <li>
 Highly presentable, with strong organisational and interpersonal skills.
 </li>
 <li>
 Professional and polished communication at all times, with excellent written and verbal English.
 </li>
 <li>
 Demonstrated discretion and the ability to handle confidential and sensitive information.
 </li>
 <li>
 Experience managing office administration, facilities, and vendor relationships.
 </li>
 <li>
 UAE‑based
 </li>
 <li>
 Strong IT skills, including proficiency in MS Office Suite and virtual meeting platforms.
 </li>
 </ul>
 
 
</div>

Office Manager/EA

American University in the Emirates

<div>Job Title: Executive Office Support Assistant

Department: Office of the Vice President / President 
Institution: American University in the Emirates (AUE)

Job Purpose

The Executive Office Support Assistant provides high-level operational and administrative support to the Office of the President/Vice President. The role ensures the efficient functioning of executive operations, supports decision-making processes, and facilitates communication and coordination between internal and external stakeholders. 


Qualifications &amp; Education
<ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.</li></ul> 


Experience
<ul>
<li>Minimum of 4 to 7 years of administrative experience supporting senior or top-level management in a higher education or similar professional environment.</li></ul> 


Skills / Knowledge / Competencies
<ul>
<li>Strong multitasking and organizational skills.</li>
<li>Bilingual proficiency (Arabic and English) is mandatory.</li>
<li>Demonstrated independence, sound judgment, and a high level of responsibility.</li>
<li>Knowledge of academic and administrative procedures, student policies, and university protocols.</li>
<li>Ability to maintain professionalism in all interactions with faculty, students, and external stakeholders.</li>
<li>Strong commitment to confidentiality and discretion.</li>
<li>Ability to manage the smooth day-to-day operations of an executive office.</li>
<li>Effective problem-solving skills with the ability to resolve issues independently.</li></ul> 


Key Responsibilities
<ul>
<li>Screen, review, and prioritize incoming correspondence and matters, ensuring the President/Vice President is informed of key issues.</li>
<li>Coordinate and plan visits of dignitaries and official guests in collaboration with the Protocol Director.</li>
<li>Support the implementation of directives, projects, and initiatives assigned by the President/Vice President, and monitor progress to ensure timely completion.</li>
<li>Draft, review, and edit letters, reports, speeches, and official documents in Arabic.</li>
<li>Verify the accuracy and appropriateness of sensitive Arabic documents prepared by others.</li>
<li>Maintain and update the President&rsquo;s/Vice President&rsquo;s calendar, meetings, and appointments.</li>
<li>Organize and schedule meetings, ensuring all attendees are properly informed of timings and logistics.</li>
<li>Interact professionally with internal and external visitors, demonstrating tact, discretion, and sound judgment.</li>
<li>Manage multiple simultaneous tasks and projects, ensuring timely and effective execution.</li>
<li>Operate with minimal supervision while contributing effectively as a member of the broader university team.</li>
<li>Handle highly confidential information with the utmost discretion.</li>
<li>Represent the President&rsquo;s Office in interactions with external officials, institutions, and partner organizations.</li>
<li>Ensure high accuracy and adherence to deadlines in all tasks and deliverables.</li></ul> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

Executive Office Support Assistant

Index

<div>
 
 Role Summary
 
 
 We are seeking a highly professional and dynamic Executive Secretary to the CEO &amp; Office Manager to serve as a trusted partner in driving executive effectiveness and ensuring seamless office operations. This role will primarily support the CEO, while also providing high-level coordination support to the leadership team and overseeing the day-to-day administration of the office. The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 Key Responsibilities
 
 
 
 Executive Support to CEO
 
 
 &bull; Provide comprehensive and proactive support to the CEO, ensuring effective management of calendar, priorities, and engagements&bull; Manage complex scheduling, including internal meetings, external stakeholders, and international travel arrangements
 
 &bull; Prepare reports, presentations, briefing materials, and professional correspondence on behalf of CEO.
 
 &bull; Act as a key liaison between the CEO and internal/external stakeholders, ensuring clear communication and timely follow-up
 
 &bull; Track strategic initiatives, action items, and deliverables, ensuring alignment and closure
 
 &bull; Handle confidential and sensitive information with the highest level of professionalism and discretion
 
 
 
 Executive &amp; Leadership Coordination
 
 
 &bull; Provide structured administrative support to the leadership team as required
 
 &bull; Coordinate leadership meetings, including agenda preparation, logistics, and minutes of meetings
 
 &bull; Support the development of presentations, dashboards, and business reports
 
 &bull; Ensure proper follow-up and alignment across departments on key decisions and initiatives
 
 &bull; Coordinate Business travels for all C-level and teams
 
 
 
 Office Management &amp; Administration (Dubai)
 
 
 &bull; Oversee day-to-day administrative operations of the Dubai office
 
 &bull; Manage relationships with vendors, facility management, and service providers&bull; Ensure smooth office operations, including infrastructure, supplies, and workplace readiness
 
 &bull; Support onboarding and administrative requirements for Dubai-based employees
 
 &bull; Strong knowledge of procuring laptops and IT setups with a focus on cost optimization and efficiency
 
 &bull; Ensure compliance with local regulations and administrative standards
 
 
 
 HR Coordination (Dubai Scope)
 
 
 &bull; Support HR-related activities in coordination with regional HR teams
 
 &bull; Maintain basic knowledge of UAE Labor Law to ensure compliance in administrative HR matters
 
 &bull; Assist in employee documentation, onboarding coordination, and HR communications
 
 &bull; Act as a coordination point between Dubai employees and HR teams across other countries
 
 
 
 
 Requirements
 
 
 
 Requirements Education
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration or a related field Experience:
 
 &bull; 3&ndash;5 years of experience in Executive Secretary / Office Manager roles, preferably supporting C-level executives
 
 
 
 Skills &amp; Competencies
 
 
 &bull; Exceptional communication skills in English (written and verbal)
 
 &bull; Strong organizational and multitasking abilities
 
 &bull; High level of professionalism, discretion, and confidentiality
 
 &bull; Strong emotional intelligence and stakeholder management skills
 
 &bull; Ability to work under pressure and manage competing priorities
 
 &bull; Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
 
 
 
 Additional Requirements
 
 
 &bull; Based in Dubai with valid residency (preferred: spouse/family visa)
 
 
 
</div>

Executive Secertary to CEO & Office Manager

Sensia Consulting

Job description:OverviewI am looking for a high-level Executive Assistant / Chief of Staff to act as my right hand across both business and personal matters.The objective is simple: Ensure everything runs smoothly, efficiently, and proactively &mdash; without requiring my constant involvement.This is not a traditional assistant role. You will operate at the intersection of operations, strategy, execution, and personal organization, with a high level of trust and autonomy.Key ResponsibilitiesBusiness Operations &amp; Coordination<ul><li>Oversee and follow up on multiple companies and international teams</li><li>Coordinate across teams (Europe, UAE, USA, Hong Kong)</li><li>Ensure execution, accountability, and deadlines are met</li><li>Build and maintain clear reporting systems (operations, performance, finance)</li><li>Support structuring and optimization of business processes</li><li>Assist in administrative management, invoicing, and operations</li></ul>Executive &amp; Personal Management<ul><li>Full management of my calendar (business &amp; personal)</li><li>Strategic prioritization of time and commitments</li><li>Email management and prioritization</li><li>Travel planning (multi-country, high standards, seamless execution)</li><li>Anticipate needs and remove friction from my daily life</li></ul>Personal Branding &amp; Social Media<ul><li>Manage and grow my presence on Instagram and LinkedIn</li><li>Develop and execute content strategy</li><li>Plan, coordinate, and publish content</li><li>Work with external creatives if needed</li></ul>Personal &amp; Lifestyle OperationsYou will ensure a seamless and well-orchestrated personal environment, including:<ul><li>Booking restaurants, events, and experiences</li><li>Coordinating drivers, services, and external providers</li><li>Managing personal projects (e.g. real estate follow-up, key handovers)</li><li>Organizing gifts and special requests (clients, partners, personal)</li><li>Handling ad hoc requests with speed and precision</li></ul>This is not about isolated tasks &mdash; but about delivering a smooth, proactive, and high-standard lifestyle management experience.Systems &amp; Organization<ul><li>Build and implement systems (Notion, CRM, internal tools)</li><li>Structure workflows and processes</li><li>Continuously optimize organization and efficiency</li></ul>Recruitment &amp; Team Follow-up<ul><li>Assist in recruiting key profiles</li><li>Ensure teams are aligned and accountable</li><li>Maintain a high level of operational clarity</li></ul>Profile<ul><li>Exceptional organizational and execution skills</li><li>Highly responsive and reliable</li><li>Autonomous, proactive, and solution-oriented</li><li>Strong business understanding</li><li>Comfortable in fast-paced, international environments</li><li>Excellent communication skills (written &amp; verbal)</li><li>Ability to handle multiple priorities without losing quality</li></ul>PositioningYou are expected to:<ul><li>Be proactive and anticipate needs</li><li>Execute with precision</li><li>Understand context without overstepping</li><li>Act as a true right hand, with intelligence and discretion</li></ul>Confidentiality<ul><li>Access to sensitive information (emails, accounts, operations)</li><li>Absolute discretion required</li><li>NDA mandatory</li></ul>Working Conditions<ul><li>Fully remote with occasional travel</li><li>Work across multiple time zones (Europe, UAE, USA, Asia)</li><li>Flexible schedule</li><li>High availability required (including weekends when needed)</li><li>Strong responsiveness expected</li></ul>Compensation<ul><li>Salary: &euro;3,000 / month</li><li>Performance-based bonus</li><li>Strong growth potential into a long-term strategic role</li></ul>Hiring Process<ul><li>Initial screening</li><li>Practical test</li><li>1-month trial period</li></ul>Success Criteria (First 3 Months)Success in this role means:<ul><li>I no longer need to manage or follow up with teams directly</li><li>Operations run smoothly and are well-structured</li><li>My schedule is fully optimized at all times</li><li>My personal and business environments are seamlessly managed</li><li>My personal branding is consistently executed</li></ul>ApplicationPlease include:<ul><li>CV</li><li>Short introduction (experience + why this role fits you)</li><li>Concrete examples of similar responsibilities you&rsquo;ve handled</li></ul>This role is designed for a highly capable, discreet, and ambitious individual who wants to operate at a high level and grow into a key strategic position.Work Location: RemotePay: AED12,000.00 - AED14,000.00 per monthApplication Question(s):<ul><li>As part of your application, please complete the following task:</li></ul>You are my Executive Assistant.I have:<ul><li>3 businesses operating in different countries</li></ul><ul><li>15+ ongoing conversations (clients, partners, team members)</li></ul><ul><li>A trip planned between Dubai, Paris, and New York next week</li></ul><ul><li>50+ unread emails</li></ul><ul><li>No structured calendar</li></ul>Your task:In a maximum of 1&ndash;2 pages, explain:1. How you would organize and take control of this situation in the first 48 hours2. The tools and systems you would implement3. How you would prioritize tasks4. How you would ensure nothing is missed5. How you would communicate with me and the teamsBe clear, structured, and practical.We are not looking for theory &mdash; only actionable thinking.Please share the assessment via email to hr@sensia-ventures.comWork Location: Remote

Executive Assistant / Chief of Staff (Personal & Business) (Female only)

Grand Community Co

We&rsquo;re Hiring: CEO Assistant (Female)Grand Community Digital Marketing is looking for a CEO Assistant to join our team.Responsibilities:<ul><li>Providing full administrative and personal support to the CEO</li><li>Managing schedules, meetings, and appointments</li><li>Handling emails, calls, and internal/external communications</li><li>Preparing reports, presentations, and documents</li><li>Coordinating with different departments to ensure smooth operations</li><li>Following up on tasks and deadlines on behalf of the CEO</li><li>Organizing travel arrangements and logistics when required</li></ul>Requirements:<ul><li>Female candidate</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills (English required)</li><li>Ability to work under pressure and meet deadlines</li><li>Previous experience in a similar role is a plus</li></ul>Location: Dubai If you&rsquo;re interested, send your CV to 971545597166 or DM uRequirements:<ul><li>Strong understanding of local labor laws and HR best practices.</li><li>2&ndash;3 years of HR experience in the UAE</li><li>Proficient in MS Office.</li><li>Ability to handle sensitive and confidential information.</li></ul>If you&rsquo;re ready to bring your enthusiasm and expertise to a fast-growing company, we want to hear from you!Job Type: Full-timeApplication Question(s):<ul><li>Where is your current residence?</li><li>What is your expected salary?</li><li>When can you start working?</li><li>Which languages do you speak?</li><li>What is your visa status?</li></ul>Experience:<ul><li>HR in UAE: 2 years (Preferred)</li></ul>License/Certification:<ul><li>UAE Driven License (Preferred)</li></ul>Work Location: In person

CEO Assistant (FEMALE)

WhiteCrow Research

<div>
 
 
 About WhiteCrow
 
 
 
 
 
 
 We are global talent research, insight, and sourcing specialists with offices in the UK, USA, Singapore, Malaysia, Hong Kong, Dubai, and India. Our international reach has helped us to understand and penetrate specialist markets at a global level. In addition to this, our service is also extended to complement our client&rsquo;s in-house talent acquisition teams.
 
 
 
 
 
 
 About our client
 
 
 
 
 
 
 Our client is a leading global player in the
 
 aluminium and metals industry,
 
 known for producing high-quality, value-added aluminium at scale. Headquartered in the UAE, they operate integrated facilities across the value chain &mdash; including smelting operations, refining capabilities, and upstream mining assets internationally.
 
 
 
 
 
 With a strong global customer base, their products are widely used across industries such as construction, automotive, packaging, and consumer electronics, enabling everyday applications that support modern living. As one of the region&rsquo;s most significant industrial exporters, our client contributes substantially to economic diversification and plays a key role in supplying a notable share of aluminium to international markets.
 
 
 
 
 
 
 About the role
 
 
 
 
 
 <ul>
 <li>
 Our Client is seeking a highly organized and professional Executive Assistant to support senior leadership.
 </li>
 <li>
 The role involves managing schedules, coordinating meetings, handling communications, and ensuring smooth day to day operations of the executive office.
 </li>
 </ul>
 
 
 
 
 
 As an Executive Assistant, you will be:
 
 
 
 
 
 <ul>
 <li>
 Managing calendars, meetings, and travel arrangements.
 </li>
 <li>
 Preparing correspondence, reports, and presentations.
 </li>
 <li>
 Acting as the main point of contact for internal and external stakeholders.
 </li>
 <li>
 Handling confidential information with discretion.
 </li>
 <li>
 Supporting planning of events, reviews, and executive engagements.
 </li>
 <li>
 Tracking action items and ensure timely follow up.
 </li>
 <li>
 Might have to travel to Abu Dhabi office on need basis.
 </li>
 </ul>
 
 
 
 
 
 What you already have...
 
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 5+ years&rsquo; experience as an Executive Assistant or similar role.
 </li>
 <li>
 Proficiency in MS Office (Outlook, Word, PowerPoint, Excel).
 </li>
 <li>
 Strong communication skills in English; Arabic is a plus.
 </li>
 </ul>
 
 
 
 
 
 Key Competencies
 
 
 <ul>
 <li>
 Excellent organization and time management.
 </li>
 <li>
 Strong attention to detail and professionalism.
 </li>
 <li>
 Ability to multitask and work under pressure.
 </li>
 <li>
 High level of confidentiality and discretion.
 </li>
 </ul>
</div>

Executive Assistant

OceanAir Travels

Job Purpose:To provide high-level administrative, operational, and organizational support to the CEO while managing the smooth day-to-day operations of the office. The role requires exceptional coordination skills, discretion, and the ability to handle confidential information efficiently.Job duties and responsibilities:<ul><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Manage the CEO&rsquo;s calendar, appointments, travel arrangements, and meetings.</li><li>Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.</li><li>Assist in prioritizing tasks, managing deadlines, and following up on pending matters.</li><li>Attend meetings, take minutes, and ensure timely follow-up on action items.</li><li>Maintain confidentiality and handle sensitive information with the utmost discretion.</li><li>Oversee general office operations, ensuring a professional, organized, and efficient work environment.</li><li>Manage office supplies, vendors, service providers, and facility maintenance.</li><li>Supervise administrative staff and ensure alignment with company standards.</li><li>Support HR functions such as onboarding, attendance tracking, and internal communication.</li><li>Implement and maintain office policies and procedures.</li><li>Coordinate internal events, team meetings, and company communications.</li><li>Draft and review professional correspondence and announcements.</li><li>Facilitate communication between departments and the CEO&rsquo;s office.</li><li>Liaise with external partners, clients, and government or business contacts when needed.</li><li>Qualifications and Skills:</li><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of relevant experience, preferably supporting senior executives or managing office operations.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Professional demeanor, proactive attitude, and high attention to detail.</li><li>Ability to work under pressure and handle confidential matters discreetly</li></ul>Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>Do you have previous experience working as an Office Manager or Executive Assistant? If yes, how many years?</li><li>What type of organization have you worked in previously (e.g., corporate, startup, hospitality, real estate, etc.)?</li><li>What is your current &amp; salary expectations for this role?</li><li>When are you available to join if selected?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>CEO Assistant: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

CEO Assistant

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