executive assistant

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office administrator

office assistant

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office manager executive assistant

Wayz Digitally

<p><b>Executive Assistant / Office Manager (HR Background)</b></p><p>Dubai, UAE<br/>On behalf of our client | Recruitment by Daxin Global</p><p><b>About the Opportunity</b><br/>Daxin Global is recruiting on behalf of a client in Dubai for an experienced Executive Assistant to take on Office Manager responsibilities, with a strong HR background to support recruitment, people operations and other HR responsibilities. This is a hands-on, multi-hat role suited to someone who thrives on structure and can manage both executive support and day-to-day office/HR functions.</p><p><b>Key Responsibilities</b></p><ul><li>Provide executive-level administrative support (scheduling, correspondence, travel, meeting coordination)</li><li>Oversee daily office operations and administration</li><li>Support recruitment activities: CV screening, interview coordination, candidate communication</li><li>Assist with HR functions: onboarding, employee records, attendance, policy compliance</li><li>Manage vendor relationships and office supplies/logistics</li><li>Prepare reports, presentations, and documentation as needed</li><li>Act as a point of contact between management, staff, and external parties</li></ul><p><b>Requirements</b></p><ul><li>Bachelor's degree (HR, Business Administration, or related field preferred)</li><li>2+ years of experience in an EA, office management, or HR support role</li><li>UAE experience preferred; must be based in or willing to relocate to Dubai</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication in English</li><li>Proficiency in MS Office / Google Workspace</li><li>Ability to handle confidential information with discretion</li></ul><p><b>What's on Offer</b></p><ul><li>Competitive salary (based on experience)</li><li>Dynamic, professional work environment</li><li>Growth potential within the company</li></ul><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Office executive and HR: 2 years (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul><p>Work Location: In person</p>

Executive Assistant / Office Manager with HR Background

Keolis

<div><div>To provide high-level executive support to the MEEA Executive team whilst managing and coordinating all office administration and support services across the regional hub. The role ensures seamless execution of executive priorities, efficient office operations, and effective stakeholder engagement across the Middle East and Eastern Asia region.</div><br>
<div></div>
<div><b>
KEY RESPONSIBILITIES</b></div><br>
<div></div>
<div><b>
 Strategic</b></div><br>
<div></div>
<ul>
<li>Coordinate leadership meetings, prepare agendas, briefing materials, and ensure accurate minute-taking and follow-up actions.
</li><li>Track key regional initiatives, ensuring alignment and timely execution.
</li><li>Support preparation of board materials, executive reports, and strategic presentations.</li></ul><br>
<div></div>
<div><b>
 </b><b>Financial
</b></div><ul><li>Manage office and administrative budgets across the regional hub.
</li><li>Monitor and control expenditure related to office operations, travel, and events.
</li><li>Coordinate procurement processes in collaboration with procurement teams.
</li><li>Manage CEO expense tracking, approvals, and reporting</li></ul><br>
<div></div>
<div><b>
Stakeholder / Customer</b></div><br>
<div></div>
<ul>
<li>Serve as the primary point of contact for the CEO with internal and external stakeholders.
</li><li>Manage high-level communications, ensuring professionalism and confidentiality.
</li><li>Coordinate VIP visits, board meetings, and executive engagements including logistics, itineraries, and briefings.
</li><li>Build and maintain effective relationships with regional and global stakeholders.</li></ul><br>
<div></div>
<div><b>
Operational</b></div>
<ul>
<li>Serving the Reception of the MEEA regional office
</li><li>Manage the CEO&rsquo;s calendar, meetings, travel, and correspondence.
</li><li>Ensure efficient day-to-day office operations, including facilities, administration, and office services.
</li><li>Prepare executive-level presentations, reports, and correspondence.
</li><li>Maintain structured filing systems (electronic and physical) ensuring confidentiality and accessibility.
</li><li>Coordinate regional reporting cycles, governance tracking, and action registers.
</li><li>Organize corporate events, leadership workshops, and internal forums.
</li><li>Oversee office supplies, vendors, and service providers.
</li><li>Ensure consistency of templates, documentation, and communication standards.</li></ul><br>
<div></div>
<div><b>
Capability / People</b></div>
<ul>
<li>Support coordination of leadership team activities and internal communications.
</li><li>Assist in organizing recruitment processes, onboarding coordination, and HR-related activities.
</li><li>Provide administrative support to the wider regional team as required</li></ul><br>
<p></p>
<p><b>
DIMENSIONS</b></p>
<ul>
<li>Support to MEEA Executive team.
</li><li>Oversight of regional office management and administrative operations.
</li><li>Coordination across multiple countries and functions.
</li><li>Management of executive-level engagements, communications, and governance tracking.</li></ul><br>
<div></div>
<div><b>
MINIMUM QUALIFICATIONS</b></div><br>
<div></div>
<div>
<div><div><div><div><b>Min.</b></div></div><div><br>
<div><b>
Required</b></div></div><div><br>
<div><b>
Desirable</b></div></div></div><div><br>
<div>
<div><b>Education</b></div></div><br>
<div>
<ul><li>Degree or Diploma in Business Management, Administration, or a related field.</li>
</ul>
</div><div><ul><li>MBA</li></ul></div><br>
</div><br>
<div><div><div><b>Experience</b></div></div><br>
<div>
<ul><li>Experience in administrative and executive support roles</li>
</ul>
</div><div><ul><li>Experience in administrative and executive support roles in rail industry</li></ul></div><br>
</div><br>
<div><div><div><b>Skills / Training</b></div></div><br>
<div>
<ul><li>Fluent in English</li>
<li>Excellent report preparation skill</li>
<li>Microsoft working knowledge</li>
<li>Strong communication and organizational skills, high discretion</li>
</ul>
</div><div><ul><li>Additional languages &ndash; Preferably French</li></ul></div></div></div></div></div><p></p>

Executive Assistant & Office Manager

GlamourBox Salon LLC

<p>Executive Assistant (Part-Time)</p><p><b>Location:</b> Dubai, UAE<br/><b>Company:</b> Glamourbox Home Service Salon<br/><b>Employment Type:</b> Part-Time (5 hours per day)</p><p>About Glamourbox</p><p>Glamourbox is a premium home service beauty company providing high-quality beauty services across Dubai. We are looking for a proactive, highly organized Executive Assistant who will act as the owner's right hand, ensuring the business operates efficiently while coordinating projects, administration, and day-to-day operations.</p><p>This is <b>not</b> a traditional administrative role. We are looking for someone who takes ownership, solves problems proactively, follows up relentlessly, and helps move the business forward.</p><p>Key ResponsibilitiesExecutive Support</p><ul><li>Manage the Managing Director's calendar and appointments.</li><li>Organize meetings and prepare meeting agendas.</li><li>Manage emails and prioritize important correspondence.</li><li>Arrange travel and personal/business appointments.</li><li>Prepare documents, presentations, and reports.</li><li>Follow up on delegated tasks and ensure deadlines are met.</li></ul><p>Operations Support</p><ul><li>Coordinate with the Booking Coordinator and support daily operations when required.</li><li>Ensure technicians have the necessary uniforms, supplies, and equipment.</li><li>Monitor operational workflows and identify areas for improvement.</li><li>Ensure company procedures and SOPs are followed.</li><li>Track operational issues until they are fully resolved.</li></ul><p>Human Resources Administration</p><ul><li>Schedule interviews and coordinate recruitment.</li><li>Prepare employment contracts and onboarding documents.</li><li>Coordinate visa, medical, and employee documentation.</li><li>Maintain accurate employee records.</li><li>Monitor leave balances, attendance, probation periods, and contract renewals.</li></ul><p>Finance Administration</p><ul><li>Prepare invoices and supporting documents for approval.</li><li>Follow up on outstanding customer payments.</li><li>Organize receipts and business expenses.</li><li>Coordinate with the company's accountant.</li><li>Prepare simple weekly and monthly financial summaries.</li></ul><p>Marketing Coordination</p><ul><li>Coordinate content shoots and marketing activities.</li><li>Schedule social media content with the marketing team.</li><li>Coordinate with designers, photographers, and influencers.</li><li>Assist with promotional campaigns and business events.</li></ul><p>Supplier &amp; Inventory Coordination</p><ul><li>Order office and salon supplies.</li><li>Obtain and compare supplier quotations.</li><li>Follow up on deliveries.</li><li>Monitor inventory levels and ensure timely replenishment.</li></ul><p>Project Coordination</p><ul><li>Website updates</li><li>New service launches</li><li>Marketing campaigns</li><li>Staff accommodation coordination</li><li>Vehicle leasing</li><li>Supplier sourcing</li><li>Business events</li><li>Process improvements</li></ul><p>Weekly Responsibilities</p><p>Every week, prepare a management summary including:</p><ul><li>Sales summary</li><li>Number of bookings</li><li>Technician utilization</li><li>Customer complaints and feedback</li><li>Google review updates</li><li>Low inventory items</li><li>Staff attendance</li><li>Completed tasks</li><li>Outstanding action items</li><li>Priorities for the coming week</li></ul><p>Monthly Responsibilities</p><ul><li>Review and update SOPs.</li><li>Organize team meetings.</li><li>Maintain HR records.</li><li>Prepare KPI and business performance reports.</li><li>Track company expenses.</li><li>Research competitors and industry trends.</li><li>Present at least two process improvement ideas each month.</li></ul><p>Requirements</p><ul><li>Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or Operations Coordinator.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal English communication skills.</li><li>Proficient in Google Workspace and Microsoft Office.</li><li>Comfortable using AI tools such as ChatGPT to improve productivity, Like Notion.</li><li>Able to manage multiple priorities simultaneously.</li><li>Highly proactive with excellent follow-up skills.</li><li>Professional, trustworthy, and able to maintain confidentiality.</li><li>Experience in the beauty, hospitality, or service industry is an advantage.</li></ul><p>Working Hours</p><ul><li>Part-Time</li><li>5 hours per day</li><li>Tuesday to Sunday. (flexible schedule)</li></ul><p>What We're Looking For</p><p>We want someone who doesn't wait to be told what to do.</p><p>You notice problems before they become issues. You follow up until tasks are completed. You enjoy organizing people, improving processes, and making the owner's life easier so the business can grow.</p><p>If you're proactive, resourceful, detail-oriented, and enjoy taking ownership, we'd love to hear from you.</p><p>Pay: AED25.00 - AED30.00 per hour</p><p>Work Location: Hybrid remote in Dubai (Dubai)</p>

Executive Assistant

ABL ENTERPRISES

<p><b>Job Summary:</b><br/>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO/Managing Director. The ideal candidate will manage daily schedules, coordinate business activities, handle confidential matters, and ensure smooth communication across departments. Candidates with previous experience in the contracting or construction industry will be given preference.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, meeting agendas, and minutes.</li><li>Screen calls, emails, and visitors, ensuring timely responses and follow-ups.</li><li>Coordinate with internal departments, clients, consultants, suppliers, and government authorities.</li><li>Monitor project updates, deadlines, and action items, following up with relevant teams.</li><li>Organize and maintain confidential records, contracts, and company documents.</li><li>Assist in preparing proposals, tender documents, and business presentations when required.</li><li>Track approvals, payments, and important business correspondence.</li><li>Arrange board meetings, management meetings, and company events.</li><li>Conduct research, gather information, and prepare reports for management decisions.</li><li>Handle special assignments and projects as directed by the CEO.</li><li>Ensure effective communication and coordination between the CEO and all stakeholders.</li><li>Maintain professionalism and confidentiality in all matters.</li></ul><p><b>Qualifications &amp; Experience:</b></p><ul><li>Bachelor's degree in Business Administration or a related field.</li><li>Minimum <b>5 years</b> of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.</li><li><b>Experience in a contracting, construction, engineering, or manufacturing company is highly preferred.</b></li><li>Strong understanding of business operations and project coordination.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational, multitasking, and time management skills.</li><li>Ability to work under pressure and handle confidential information with discretion.</li></ul><p><b>Key Competencies:</b></p><ul><li>Executive support and office administration</li><li>Calendar and travel management</li><li>Meeting coordination and minute-taking</li><li>Document and correspondence management</li><li>Project coordination and follow-up</li><li>Strong communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail and accuracy</li><li>Confidentiality and professionalism</li><li>Ability to prioritize multiple tasks effectively</li></ul><p>Pay: AED8,000.00 - AED10,000.00 per month</p><p>Work Location: In person</p>

Executive Assistant to CEO

KinFitz & Co

<div><p><b>Executive Assistant, Beauty and Fragrance, Dubai
</b></p><p>Are you an experienced Executive Assistant who thrives working directly alongside a highly driven founder, and who can move seamlessly between board level priorities and the pace of a personal brand built in the public eye?
</p><p>Our client is a fast growing, globally recognised beauty and fragrance brand, founded in 2018 and now operating at genuine international scale. Based in Dubai, they are continuing to build out their own dedicated processes and leadership structure as the business matures. They are hiring an Executive Assistant to work closely with the founder and partner directly with the Chief of Staff, supporting everything from high level business projects to the day to day running of the founder&rsquo;s world.
</p><p>This is not a standard nine to five support role. The founder is highly engaged and hands on across the business, and this person will need to move at her pace, often outside of typical office hours. A separate Personal Assistant handles the founder&rsquo;s personal life and logistics, so this role is firmly focused on the business side, though the two will work closely together.
</p><p><b>What&rsquo;s in it for you:
</b></p><ul><li><p>Direct, close proximity to a founder who is genuinely building and shaping a category leading global brand
</p></li><li><p>Real variety, from partnering on business projects with the Chief of Staff to supporting major brand moments and high profile initiatives
</p></li><li><p>A creative, fast moving environment within the beauty and fragrance world, not a traditional corporate setting
</p></li><li><p>Base salary up to AED 25,000 per month plus 10% discretionary bonus and a strong benefits package
</p></li></ul><p><b>What you&rsquo;ll be doing:
</b></p><ul><li><p>Managing a complex, fast changing calendar alongside the Chief of Staff
</p></li><li><p>Partnering on business projects and initiatives that span the wider leadership team
</p></li><li><p>Coordinating international travel, often at short notice
</p></li><li><p>Preparing materials and briefings ahead of high level meetings
</p></li><li><p>Acting as a trusted point of contact between the founder, the Chief of Staff, and senior stakeholders
</p></li><li><p>Staying one step ahead of shifting priorities and pre empting what&rsquo;s needed before it&rsquo;s asked for
</p></li></ul><p><b>What we need:
</b></p><ul><li><p>Proven experience as an Executive Assistant supporting a founder, chairman, or senior executive in a high profile, fast paced environment
</p></li><li><p>Comfort with genuine flexibility around working hours and last minute change
</p></li><li><p>Strong international travel availability, with no visa restrictions that would prevent short notice travel to the UK or US
</p></li><li><p>Based in Dubai for the long term, this is a role for someone building a career here, not a short term stop
</p></li><li><p>Excellent judgement, discretion, and the ability to build trust quickly with senior stakeholders
</p></li><li><p>A genuine interest in beauty, fragrance, or the wider creative and lifestyle space is a strong plus
</p></li></ul><p>If you want to work at the centre of a brand that&rsquo;s still being built, not just maintained, we&rsquo;d like to hear from you.</p></div>

Landmark Hotels & Suites

<p><b>Female Candidates Only</b></p><p>1. Processes personnel requisitions and transfers. Coordinates with department heads prior to soliciting the approval of the Director of Human Resources and the Executive Office.</p><p>2. Conducts preliminary screening, interviewing and testing of job applicants. Schedules interviews with the requisitioning department head and the Director of Personnel, sees to the final requirements of short-listed applicants, authorizes issuance of staff identification cards, time cards, meal tickets, etc.</p><p>3. Ensures that new hires comply with all pre-employment requirements, such as medical reports, certificates of qualification, etc.</p><p>4. Handles the preparation of employment contracts for temporary, probationary and regular employees, and ensures the immediate notification of all temporary and probationary employees regarding changes in their employment status prior to expiration dates.</p><p>5. Coordinates pre-employment training schedules and student trainees in the Hotel.</p><p>6. Prepares and takes charge of additions to payroll records, requests for payroll changes such as promotions, transfers, re-classifications and resignations.</p><p>7. Supervises and assists in the preparation of Human Resources periodic reports/periodicals.</p><p>8. Implements and ensures the success of employees' social and recreational activities, and other employee welfare and relations packages, as directed by superior.</p><p>9. Maintains and controls the library of confidential Human Resources records and documents.</p><p>10. Assists the Group Human Resources Manager in the preparation of the annual budget on training, annual programs and reports.</p><p>11. Arrangement and allotment of staff accommodation and updating the policy and procedures of the staff accommodation.</p><p>12. Taking disciplinary actions whenever necessary according to the Code of Conduct.</p><p>13. To participate and attend all external and internal mandatory trainings as per schedule and to accept the External Training Affirmation policy</p><p>14. Performs other duties assigned by the Director of Human Resources.</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,000.00 - AED2,500.00 per month</p><p>Experience:</p><ul><li>HR Assistant: 2 years (Required)</li></ul><p>Work Location: In person</p>

HR Assistant

NOON E-COMMERCE

<p>Job Title: Last-Mile Delivery Operations Coordinator<br/>Location: UAE<br/>Reporting to: Assistant Manager / Manager Operations</p><p>What You&rsquo;ll Do</p><p>Team noon has some of the fastest, smartest, and hardest-working people we've encountered. With a young, aggressive, and talented team, we're driving major missions forward. We are currently seeking a proactive and detail-oriented Operations Executive to join our high-performing Heroes Operations Team. The ideal candidate will play a critical role in overseeing day-to-day rider operations, ensuring smooth execution and operational efficiency. This position demands strong organizational abilities, clear communication, and a hands-on approach to problem-solving in a fast-paced environment.</p><p>noon mission: Every door, every day</p><ul><li>Manage day-to-day rider operations and serve as the first point of contact for rider-related queries including COD reconciliation, transfers, and attendance.</li><li>Coordinate closely with hub teams to ensure smooth communication and execution of rider deployments and shift allocations.</li><li>Review and verify rider rosters in consultation with the respective hub teams to ensure accuracy and operational readiness.</li><li>Monitor rider attendance and ensure timely reporting and escalation of discrepancies.</li><li>Support inter-hub rider transfers and ensure all documentation and updates are accurately maintained.</li><li>Maintain clear and up-to-date operational records in compliance with company policies.</li><li>Liaise with internal teams (HR, payroll, transport, etc.) to support rider needs and address operational dependencies.</li><li>Proactively contributes to continuous improvement initiatives for enhancing rider engagement, productivity, and operational efficiency.</li></ul><p>What you&rsquo;ll need?</p><ul><li>Bachelor's Degree in Human Resources Management, or comparable field</li><li>Able to use Microsoft Office &amp; google sheets efficiently</li><li>Exceptional verbal, written, and visual communication skills with confidence and presenting to sizable groups</li><li>Ability to speak other languages and basic understanding of local languages and dialects is an advantage.</li><li>Driven and ability to work independently with high proactivity in a dynamic environment.</li><li>Ability to contribute and work effectively in a team.</li><li>Flexible and able to embrace and respond to change effectively.</li><li>Sense of urgency.</li><li>Loyalty, high integrity and ability to keep confidentiality.</li><li>Minimum 3 years rider operations / fleet operations</li><li>Ability to thrive in a fast-paced environment</li></ul><p>Who will excel?</p><p>● We&rsquo;re looking for people with high standards, who understand that hard work matters.</p><p>● You need to be relentlessly resourceful and operate with a deep bias for action.</p><p>● We need people with the courage to be fiercely original.</p><p>noon is not for everyone; readiness to adapt, pivot, and learn is essential.</p><p>Job Type: Full-time</p><p>Pay: Up to AED4,500.00 per month</p><p>Application Question(s):</p><ul><li>Are you currently located in the UAE?</li><li>Are you efficient in preparing various fleet management reports using Excel and Google Sheets?</li></ul><p>Experience:</p><ul><li>Last-Mile Delivery Operations: 3 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Work Location: In person</p>

Last-Mile Delivery Operations Coordinator

Explore 460+ Office manager executive assistant in Dubai this August. Find roles across top companies and apply now to boost your career.

460 office manager executive assistant jobs In Dubai

Executive Assistant / Office Manager with HR Background

Executive Assistant & Office Manager

Executive Assistant

Executive Assistant to CEO

Executive Assistant

HR Assistant

Last-Mile Delivery Operations Coordinator