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Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Galderma

<div>
 Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.
 
 
 We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.
 
 
 At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.
 
 
 
 Executive Assistant , Office Manager and SHE officer
 
 
 
 
 UAE, Dubai
 
 
 
 
 Duties &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Executive Assistance:
 </li>
 <li>
 Provide comprehensive administrative support to Senior Leadership, including complex calendar management, scheduling meetings, coordinating travel and visas, and preparing expense reports.
 </li>
 <li>
 Support in drafting presentations, business reports, and confidential communications as required.
 </li>
 <li>
 Handle sensitive information with a high degree of confidentiality
 </li>
 <li>
 Support meeting preparation and follow-up, ensuring timely flow of information.
 </li>
 <li>
 Monitor deadlines and deliverables on behalf of the Senior Leadership to ensure follow-ups and commitments are met.
 </li>
 <li>
 Coordinate events and leadership offsite, managing logistics end-to-end.
 </li>
 <li>
 Office Management:
 </li>
 <li>
 Oversee day-to-day office operations, ensuring a welcoming, well-organized, and productive work environment.
 </li>
 <li>
 Coordinate office supplies, facilities maintenance, equipment, and services by liaising with vendors and service providers.
 </li>
 <li>
 Maintain accurate records and reports related to office expenses, services, and contracts.
 </li>
 <li>
 Support implementation of changes and improvements to ensure office efficiency and compliance.
 </li>
 <li>
 SHE (Safety, Health &amp; Environment):
 </li>
 <li>
 Act as the local focal point for all SHE matters, ensuring compliance with local legislation and company requirements.
 </li>
 <li>
 Coordinate workplace safety training, inspections, audits, and risk assessments.
 </li>
 <li>
 Maintain SHE documentation and records, and prepare required reports.
 </li>
 <li>
 Promote a safe and healthy workplace culture by raising awareness and supporting continuous improvement initiatives.
 
 
 </li>
 </ul>
 
 Minimum Requirements
 
 
 
 <ul>
 <li>
 Proven experience in a similar combined role as Executive Assistant, Office Manager, or Administration Coordinator; SHE experience is an plus.
 </li>
 <li>
 Excellent organizational and multitasking skills with the ability to work independently and handle confidential matters.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Proactive, adaptable, and able to build positive relationships with diverse stakeholders
 
 
 </li>
 </ul>
 
 What We Offer In Return
 
 
 
 <ul>
 <li>
 You will be working for an organization that embraces diversity &amp; inclusion and believe we will deliver better outcomes by reflecting the perspectives of our diverse customer base.
 </li>
 <li>
 You will receive a competitive compensation package with bonus structure and extended benefit package.
 </li>
 <li>
 You will be joining a growing company that believes in ownership from day one where everyone is empowered to grow and to take accountability.
 
 
 </li>
 </ul>
 
 Next Steps
 
 
 
 <ul>
 <li>
 Please apply with an English language CV.
 </li>
 <li>
 If your profile is a match, we will invite you for a first virtual conversation with the recruiter.
 </li>
 <li>
 The next step is a virtual conversation with the hiring manager.
 </li>
 <li>
 The final step is a panel conversation with the extended team.
 
 
 </li>
 </ul>
 
 Our people make a difference
 
 
 
 At Galderma, you&rsquo;ll work with people who are like you. And people that are different. We value what every member of our team brings. Professionalism, collaboration, and a friendly, supportive ethos is the perfect environment for people to thrive and excel in what they do.
</div>

Executive Assistant , Office Manager and SHE officer.

American University in the Emirates

<div>Job Title: Executive Office Support Assistant

Department: Office of the Vice President / President 
Institution: American University in the Emirates (AUE)

Job Purpose

The Executive Office Support Assistant provides high-level operational and administrative support to the Office of the President/Vice President. The role ensures the efficient functioning of executive operations, supports decision-making processes, and facilitates communication and coordination between internal and external stakeholders. 


Qualifications &amp; Education
<ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.</li></ul> 


Experience
<ul>
<li>Minimum of 4 to 7 years of administrative experience supporting senior or top-level management in a higher education or similar professional environment.</li></ul> 


Skills / Knowledge / Competencies
<ul>
<li>Strong multitasking and organizational skills.</li>
<li>Bilingual proficiency (Arabic and English) is mandatory.</li>
<li>Demonstrated independence, sound judgment, and a high level of responsibility.</li>
<li>Knowledge of academic and administrative procedures, student policies, and university protocols.</li>
<li>Ability to maintain professionalism in all interactions with faculty, students, and external stakeholders.</li>
<li>Strong commitment to confidentiality and discretion.</li>
<li>Ability to manage the smooth day-to-day operations of an executive office.</li>
<li>Effective problem-solving skills with the ability to resolve issues independently.</li></ul> 


Key Responsibilities
<ul>
<li>Screen, review, and prioritize incoming correspondence and matters, ensuring the President/Vice President is informed of key issues.</li>
<li>Coordinate and plan visits of dignitaries and official guests in collaboration with the Protocol Director.</li>
<li>Support the implementation of directives, projects, and initiatives assigned by the President/Vice President, and monitor progress to ensure timely completion.</li>
<li>Draft, review, and edit letters, reports, speeches, and official documents in Arabic.</li>
<li>Verify the accuracy and appropriateness of sensitive Arabic documents prepared by others.</li>
<li>Maintain and update the President&rsquo;s/Vice President&rsquo;s calendar, meetings, and appointments.</li>
<li>Organize and schedule meetings, ensuring all attendees are properly informed of timings and logistics.</li>
<li>Interact professionally with internal and external visitors, demonstrating tact, discretion, and sound judgment.</li>
<li>Manage multiple simultaneous tasks and projects, ensuring timely and effective execution.</li>
<li>Operate with minimal supervision while contributing effectively as a member of the broader university team.</li>
<li>Handle highly confidential information with the utmost discretion.</li>
<li>Represent the President&rsquo;s Office in interactions with external officials, institutions, and partner organizations.</li>
<li>Ensure high accuracy and adherence to deadlines in all tasks and deliverables.</li></ul> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

Executive Office Support Assistant

Shamaim Cosmetics Trading LLC

White Gold, an international luxury brand born in Sweden and based in Dubai, is looking for a sharp, reliable, and highly organized Executive Assistant to support the company&rsquo;s founder and oversee all administrative and operational activities.This is a key position &ndash; we&rsquo;re looking for someone smart, proactive, and capable of managing multiple responsibilities with precision and speed.Responsibilities:Manage daily administrative and operational tasksCommunicate with suppliers and request quotationsHandle company documents, contracts, and correspondenceCoordinate meetings, schedules, and logisticsSupport management in project execution and follow-upsRequirements:Excellent English (spoken and written)Arabic fluency is a strong advantageStrong organizational and multitasking abilitiesConfident communicator and problem solverDetail-oriented and fast under pressureProactive attitude and independent executionPrevious experience as an Executive Assistant or Office Manager (advantage)We offer:A dynamic, elegant, and fast-paced work environmentInvolvement in international projectsCompetitive salary and real growth potentialLocation: Dubai (DIP)Job Type: Full-time

Office Manager

J S T LIMITED ELECTRONIC - L.L.C - O.P.C

<div>Darkblue Technology L.L.C., a leading system integrator and du channel parnter in the UAE focusing, is seeking a highly professional and detail-oriented Executive Assistant to the General Manager (GM). This role provides comprehensive administrative and personal support to the GM and ensures the smooth operation of daily office activities.<h2 class="jobSectionHeader"> 
Key Responsibilities 
</h2><h3 class="jobSectionHeader">
1. Executive Support to GM</h3><ul><li> 
Manage the GM&rsquo;s daily schedule, appointments, meetings, and travel arrangements</li><li> 
Prepare meeting agendas, presentations, minutes, and follow-up action items</li><li> 
Handle confidential business and personal documents, filing, and record keeping</li><li> 
Coordinate internal and external communications on behalf of the GM</li><li> 
Assist in preparing reports, correspondence, and bilingual documents (English/Chinese where needed)</li></ul><h3 class="jobSectionHeader"> 
2. Office Administration</h3><ul><li> 
Oversee day-to-day office operations including supplies, documentation, printing, and mail</li><li> 
Support administrative processes, workflow tracking, and document control</li><li> 
Manage meeting room bookings, visitor coordination, and general office logistics</li><li> 
Support procurement requests and internal administrative tasks</li></ul><h3 class="jobSectionHeader"> 
3. Financial &amp; Document Handling</h3><ul><li> 
Organize receipts, invoices, payment vouchers, and assist finance with reconciliations</li><li> 
Maintain proper filing of contracts, purchase orders, supplier records, and official documents</li><li> 
Assist with reimbursements, petty cash records, payment preparation files, and vendor follow-up</li></ul><h3 class="jobSectionHeader"> 
4. Coordination &amp; Communication</h3><ul><li> 
Act as a key point of contact between the GM, internal teams, partners, suppliers, and clients</li><li> 
Follow up on assigned tasks across departments to ensure timely completion</li><li> 
Draft professional emails, letters, and internal communications</li></ul><div></div><h3 class="jobSectionHeader"> 
Requirements</h3><h2 class="jobSectionHeader">
Requirements</h2><ul><li> 
Strong sense of responsibility, confidentiality, and professionalism</li><li> 
Excellent organizational, time-management, and multitasking abilities</li><li> 
Bachelor&rsquo;s degree in Business Administration, Communications, or related field</li><li> 
Minimum 3 years&rsquo; experience as Executive Assistant / Personal Assistant / Admin in the UAE</li><li> 
Proficiency in MS Office</li><li> 
Strong written and verbal communication in English (Chinese is a plus, but not mandatory)</li><li> 
Ability to handle urgent tasks and occasional overtime</li></ul><h2 class="jobSectionHeader"> 
Preferred Qualifications</h2><ul><li> 
Previous experience supporting senior executives (GM/CEO/Director level)</li><li> 
Familiarity with contract filing, document management, and finance-related paperwork</li><li> 
UAE driving license is a plus</li><li> 
Experience in technology, IT, or system integration industries is advantageous</li></ul><h2 class="jobSectionHeader"> 
Compensation &amp; Benefits</h2><ul><li> 
Competitive salary (based on experience)</li><li> 
UAE-compliant benefits: visa, insurance, annual leave, public holidays</li><li> 
Professional, modern working environment</li><li> 
Career growth opportunities within an expanding organization</li></ul></div><div></div>

Executive Assistant to General Manager

Hyatt Centric

Join to apply for the Assistant Manager - Stewarding role at Hyatt CentricJoin to apply for the Assistant Manager - Stewarding role at Hyatt CentricOrganization- Hyatt Centric Jumeirah Dubai Summary At Hyatt Centric Jumeirah, we're not just offering a job, we're offering an opportunity to be part of an exceptional team in one of the most exciting and dynamic hotel brands. Situated in the heart of Jumeirah, with stunning views of the Arabian Gulf, we create memorable experiences for our guests while providing our associates with unparalleled growth opportunities and a vibrant, inclusive culture. The Assistant Manager - Stewarding is responsible for overseeing the entire stewarding operation, ensuring the highest standards of hygiene, cleanliness, and safety in all kitchens, F&B outlets, and back-of-house areas. This role supports cost control, inventory management, and effective supervision of the stewarding team while maintaining compliance with Hyatt standards and local regulations. Key Responsibilities: <ul><li>Supervise and manage the daily operations of the stewarding team.</li><li>Ensure cleanliness, sanitation, and hygiene standards are maintained across all kitchen and F&B back-of-house areas.</li><li>Monitor and control the use of chemicals, cleaning supplies, and stewarding equipment.</li><li>Implement and maintain waste management, recycling, and energy-saving initiatives.</li><li>Maintain accurate inventory of operating equipment and ensure timely replenishment.</li><li>Coordinate with the Executive Chef and F&B team to support kitchen operations and events.</li><li>Conduct regular training sessions for the stewarding staff on hygiene, safety, and SOP compliance.</li><li>Prepare duty rosters and schedules to ensure adequate coverage at all times.</li><li>Assist in budgeting and cost control initiatives for the stewarding department.</li><li>Ensure compliance with HACCP, Dubai Municipality, and all other local health and safety regulations. </li></ul>Qualifications <ul><li>Bachelor's degree/diploma in Hotel or Hospitality Management preferred.</li><li>Minimum 2-3 years of supervisory experience in stewarding or kitchen operations in a luxury hotel or resort.</li><li>Strong knowledge of HACCP standards, food safety, and sanitation procedures.</li><li>Excellent leadership, communication, and organizational skills.</li><li>Ability to train and motivate a multicultural team.</li><li>Strong focus on cost control and resource optimization.</li><li>Proficient in Microsoft Office and familiar with hotel management systems.</li></ul></ul> Seniority level <ul><li> Seniority level Mid-Senior level</li></ul> Employment type <ul><li> Employment type Full-time</li></ul> Job function <ul><li> Job function Other</li><li> Industries Hospitality</li></ul>Referrals increase your chances of interviewing at Hyatt Centric by 2xGet notified about new Assistant Manager jobs in Dubai, Dubai, United Arab Emirates. Guest Arrival Expert - Four Points by Sheraton Bur Dubai Team Leader - Breakfast Operations - Jumeirah Burj Al Arab Customer Service Advisor - Dubai- Medical background ( Arabic/ English Speaker) Assistant Manager - Corporate Operations Customer Relationship Management Executive Assistant Department Manager - Ready to Wear Dubai, Dubai, United Arab Emirates 5 hours agoWe're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Assistant Manager - Stewarding

Rayqube Future Tech

<div>
 
 About Rayqube
 
 
 
 Rayqube is a Dubai-born experience design studio shaping the region&rsquo;s most iconic immersive spaces &mdash; from large-scale exhibitions and brand activations to museums, events, and permanent experiential destinations across the GCC.
 
 
 With a 50+ person team of architects, designers, technologists and producers, we convert concepts into unforgettable spatial experiences for governments, developers, luxury brands, and cultural institutions.
 
 
 
 The Role
 
 
 
 We are hiring an Executive Assistant to the COO &mdash; a uniquely hybrid role that blends:
 
 
 Executive Assistant discipline
 
 
 Business development support
 
 
 Opportunity spotting and pipeline generation
 
 
 Industry networking across the GCC
 
 
 Operational coordination inside the COO&rsquo;s office
 
 
 You will work directly with Rayqube&rsquo;s Co-Founder &amp; COO to drive operational clarity, unlock new opportunities, and strengthen our presence across Dubai, Riyadh, and the wider GCC.
 
 
 This is NOT a traditional assistant role &mdash; this is a force multiplier position.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Executive Support &amp; COO Office Management
 </li>
 <li>
 Manage calendar, inbox, meetings, travel and priorities for the COO.
 </li>
 <li>
 Prepare presentations, capability decks, proposals, and briefing documents.
 </li>
 <li>
 Act as the first point of contact for internal teams and external partners.
 </li>
 <li>
 Maintain operational rhythm: weekly plans, reviews, and project follow-through.
 </li>
 <li>
 Handle sensitive information with complete confidentiality.
 </li>
 <li>
 Business Development &amp; Lead Generation
 </li>
 <li>
 Research and identify new opportunities across UAE, Saudi Arabia, Qatar, Bahrain, Kuwait, and Oman.
 </li>
 <li>
 Build and maintain a structured sales pipeline in CRM (HubSpot/Pipedrive).
 </li>
 <li>
 Conduct cold outreach via LinkedIn, email, and calls.
 </li>
 <li>
 Track tenders, RFPs, exhibitions, industry calendars and upcoming mega projects.
 </li>
 <li>
 Support the COO in building BD strategies and follow-up systems.
 </li>
 <li>
 Relationship Building &amp; Industry Networking
 </li>
 <li>
 Attend industry events, exhibitions, and openings across Dubai and Riyadh.
 </li>
 <li>
 Represent the COO and Rayqube with confidence and polish.
 </li>
 <li>
 Coordinate networking dinners, client engagements, and partner introductions.
 </li>
 <li>
 Build relationships with developers, architects, consultants, agencies, and cultural institutions.
 </li>
 <li>
 Marketing &amp; Content Support
 </li>
 <li>
 Manage the COO&rsquo;s LinkedIn presence and assist in content creation.
 </li>
 <li>
 Create posts, schedule updates, and highlight Rayqube&rsquo;s leadership in spatial experiences.
 </li>
 <li>
 Monitor industry trends and competitors to keep the COO informed.
 
 
 </li>
 </ul>
 
 Who You Are?
 
 
 
 <ul>
 <li>
 3&ndash;7 years&rsquo; experience as an EA, PA, Business Coordinator, or Office Manager (supporting senior leadership).
 </li>
 <li>
 Experience in events, exhibitions, architecture, interior design, creative agencies, or experiential sectors is a major advantage.
 </li>
 <li>
 Proven ability to handle BD or sales-support tasks.
 </li>
 <li>
 Fluent in Arabic (mandatory) + strong English skills.
 </li>
 <li>
 Well-presented, articulate, and confident in front of senior stakeholders.
 </li>
 <li>
 Highly organized with the ability to manage deadlines across multiple workstreams.
 </li>
 <li>
 Comfortable with travel between Dubai and Riyadh.
 </li>
 <li>
 Strong LinkedIn, CRM, and basic design/Canva proficiency.
 </li>
 <li>
 A natural networker &mdash; someone who enjoys meeting people and opening doors.
 </li>
 </ul>
</div>

Executive Assistant to COO

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