executive assistant

admin officer

administrative assistant Jobs in Cairo Egypt

administrative assistant

admin assistant

administration coordinator, facility & administration Jobs in Cairo Egypt

administration coordinator, facility & administration

office manager

Smart Scape

<div>
 
 
 Technical Office Manager&nbsp;+5 experience , LOD+400 ( code M01 )
 
 
 
 
 
 
 JOIN OUR TEAM
 
 
 BIM/Revit Engineers, structural&nbsp;Engineers, Architects, Electrical&nbsp;and Mechanical Engineers
 
 
 If you have:
 
 <ul>
 <li>
 Strong experience in Revit&nbsp;&nbsp;modeling and BIM work-flows
 </li>
 <li>
 Good understanding of Saudi building Codes and specifications&nbsp;- Proven experience in Saudi projects
 </li>
 </ul>
 
 
 
 
 Please send your CV with portfolio and&nbsp;write the code to&nbsp;" WhatsApp"&nbsp;01090025007
 
 
 or&nbsp;hr@smartcape-eg.com
 
</div>

Technical Office Manager

Antal International

<div>
 
 We&rsquo;re looking for a dynamic and detail-oriented
 
 Office Manager
 
 to lead the daily operations of our workplace. This role is central to creating a smooth, efficient, and positive environment for our team. You&rsquo;ll oversee administrative systems, support HR and finance functions, and manage facilities &mdash; ensuring everything runs like clockwork.
 
 
 
 
 
 
 What You&rsquo;ll Be Responsible For
 
 
 
 
 
 
 
 Office Administration
 
 
 <ul>
 <li>
 Coordinate daily office operations and implement systems to improve efficiency
 </li>
 <li>
 Manage supplies, equipment, vendors, and inventory
 </li>
 <li>
 Handle correspondence, filing systems, and travel arrangements
 </li>
 <li>
 Schedule meetings, maintain calendars, and support internal communications
 </li>
 <li>
 Ensure compliance with health and safety standards
 </li>
 </ul>
 
 
 
 
 
 Finance &amp; Budgeting
 
 
 <ul>
 <li>
 Track office budgets, expenses, payroll, and invoicing
 </li>
 <li>
 Prepare financial reports and maintain accurate records
 </li>
 </ul>
 
 
 
 
 
 HR &amp; People Support
 
 
 <ul>
 <li>
 Assist with recruitment, onboarding, and induction programs
 </li>
 <li>
 Address employee queries and maintain personnel records
 </li>
 <li>
 Help organize team-building activities and support a positive culture
 </li>
 </ul>
 
 
 
 
 
 Facilities &amp; Workplace Management
 
 
 <ul>
 <li>
 Oversee office maintenance, repairs, and layout planning
 </li>
 <li>
 Liaise with contractors and building management
 </li>
 <li>
 Manage office security systems and protocols
 </li>
 </ul>
 
 
 
 
 What You Bring
 
 <ul>
 <li>
 Proven experience as an Office Manager, Admin Manager, or Executive Assistant
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field (preferred)
 </li>
 <li>
 Proficiency in Microsoft Office Suite, Google Workspace, and office management tools
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Excellent communication and interpersonal abilities
 </li>
 <li>
 Problem-solving mindset and attention to detail
 </li>
 <li>
 Financial acumen and discretion with confidential information
 </li>
 </ul>
 
 
 
 
 What You&rsquo;ll Gain
 
 <ul>
 <li>
 Competitive compensation and performance-based incentives
 </li>
 <li>
 
 Social and medical insurance coverage
 
 </li>
 <li>
 
 Opportunity to work in a multinational company
 
 </li>
 <li>
 A collaborative, respectful, and growth-focused work culture
 </li>
 <li>
 Exposure to cross-functional teams and leadership opportunities
 </li>
 </ul>
 
 
</div>

Office Manager – Admin & HR

Hitachi Rail

<div>
 
 About Us
 
 
 
 A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there&rsquo;s something for everyone to get stuck into. And that&rsquo;s where you come in.
 
 
 Cairo, Egypt (On-Site)
 
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Provide support to all project stakeholders, including those belonging to other Domains or Competence Centers Core Responsibilities.
 </li>
 <li>
 Provide operational support to all project stakeholders, including contributors from other Domains and Competence Centers.
 </li>
 <li>
 Consolidate inputs from Work Package Managers and Project Managers across various Business Lines (BLs).
 </li>
 <li>
 Identify and report gaps, deviations, and risks to the Project Manager, proposing corrective actions and mitigation strategies.
 </li>
 <li>
 Assist the Project Manager in defining the PBS, WBS, OBS, Master Schedule, and RAM.
 </li>
 <li>
 Liaise with the Finance Controller to support the consolidation of the Contractual Baseline Budget (CBB) and Estimate at Completion (EAC).
 </li>
 <li>
 Perform gap analyses and support financial forecasting.
 </li>
 <li>
 Develop and maintain the Risks &amp; Opportunities Register
 </li>
 <li>
 Track mitigation actions and opportunity shaping plans in coordination with relevant stakeholders.
 </li>
 <li>
 Produce and deliver internal and external KPIs, including project performance, technical progress, and procurement status.
 </li>
 <li>
 Manage monthly updates of the Project Dashboard, integrating inputs from all BLs.
 </li>
 <li>
 Oversee CDRL submissions and manage the Document Controller.
 </li>
 <li>
 Ensure accurate reporting of project progress and deliverables.
 </li>
 <li>
 Structuring and planning: provide assistance to the Project Manager when defining the PBS, WBS, OBS, Master Schedule and RAM - Consolidate corresponding workload.
 </li>
 <li>
 Consolidating CBB/EAC: liaising with the Finance Controller, consolidate budget and costs, perform gap analysis.
 </li>
 <li>
 Managing Risks &amp; Opportunities: elaborate and maintain the Risks &amp; Opportunities Register, track risk mitigation and opportunities shaping plans.
 </li>
 <li>
 Producing KPIs: prepare reporting and ensure action plan follow-up.
 </li>
 <li>
 Managing data: define and implement data management plan, prepare corresponding deliverables.
 </li>
 <li>
 Managing configuration makes sure that the configuration management activities are planned (Configuration Management Plan or PMP) and performed by the relevant persons in charge (configuration manager, SEM, Industrial Manager, Sv EM, etc.) and coordinates the associated deliverables.
 
 
 </li>
 </ul>
 
 
 Requirements:
 
 
 
 
 <ul>
 <li>
 5 to 7+ years of experience in Project Management.
 </li>
 <li>
 Bachelor&rsquo;s degree / master&rsquo;s degree.
 </li>
 <li>
 Specific working experience either in Project Management, Bids, Sales, Contracts &amp; Legal, Procurement, Engineering or Operations.
 </li>
 <li>
 International experience, proven performance
 </li>
 <li>
 Has worked cross-functionally on a project.
 </li>
 <li>
 Good communication skills.
 </li>
 <li>
 Working knowledge of Excel and KPI generation.
 </li>
 <li>
 Good understanding of Risk and Opportunity management within projects.
 </li>
 <li>
 Accountable, committed to excellence, deliver on Commitment.
 
 
 </li>
 </ul>
 Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.
 
 
 
 At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.
 
 
 
 We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail.
</div>

Project Office Manager (PMO)

Worley

<div>
 
 Building on our past. Ready for the future
 
 
 
 Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
 
 
 We are hiring an
 
 Administration Manager
 
 to oversee office operations, logistics, and general services for our Egypt project. This role ensures safe, efficient, and cost-effective workplaces; manages the provision of personal protective equipment, transport, site access, and accommodation; and serves as the primary liaison with the Customer, subcontractors, service providers, and relevant authorities on all administrative matters.
 
 
 
 Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Plan, equip, and maintain project offices and site workplaces to meet ergonomic and HSE standards.
 </li>
 <li>
 Manage office consumables, utilities, cleaning, pest control, and waste disposal.
 </li>
 <li>
 Maintain inventory of office equipment and furniture, including condition tracking and reconciliations.
 </li>
 <li>
 Administer staff housing and hotel bookings, including check-ins, maintenance, and documentation.
 </li>
 <li>
 Oversee PPE stock levels, issuance, compliance, and coordination with Procurement and HSE.
 </li>
 <li>
 Supervise transport services, including route planning, vehicle inspections, and usage reporting.
 </li>
 <li>
 Coordinate site access, work permits, and badge renewals with authorities and subcontractors.
 </li>
 <li>
 Organize project events and activities, managing logistics, approvals, and budgets.
 </li>
 <li>
 Maintain digital records and issue monthly administration reports.
 </li>
 <li>
 Implement workflows for staff requests and develop an administration management system aligned with project plans.
 
 
 </li>
 </ul>
 
 Experience And Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facilities/Logistics Management, or related field; equivalent experience considered.
 </li>
 <li>
 Experience in administration/facilities, logistics, or office management in large, multi-site projects is an advantage.
 </li>
 <li>
 Languages: Fluent Arabic and English (spoken and written).
 </li>
 <li>
 Proficient in MS Office (Excel, Word, PowerPoint, Outlook); familiarity with SharePoint or document control tools is an advantage.
 </li>
 <li>
 Eligibility for site/security clearance in Egypt.
 
 
 </li>
 </ul>
 
 Special Job Requirements
 
 
 
 <ul>
 <li>
 Strong organisational skills, attention to detail, and follow-through.
 </li>
 <li>
 Ability to run parallel workstreams with clear priorities.
 </li>
 <li>
 Effective communicator and negotiator with a service-oriented mindset.
 </li>
 <li>
 Practical problem-solver with a hands-on approach; comfortable in remote site conditions.
 </li>
 <li>
 Integrity, confidentiality, and strict adherence to HSE and security protocols.
 
 
 </li>
 </ul>
 
 Moving forward together
 
 
 
 We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
 
 
 We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
 
 
 And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
 
 
 Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.
 
 
 
 Company
 
 
 
 Worley
 
 
 
 Primary Location
 
 
 
 EGY-CAI-Cairo
 
 
 
 Job
 
 
 
 Administrative Support
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Employment Type
 
 
 
 Employee
 
 
 
 Management Level
 
 
 
 Supervisor
 
 
 
 Job Posting
 
 
 
 Sep 26, 2025
 
 
 
 Unposting Date
 
 
 
 Nov 28, 2025
 
 
 
 Reporting Manager Title
 
 
 
 Senior Project Manager
</div>

Administration Manager

SNAP14 Production

<div>
 SNAP14 is looking for an exceptional HR &amp; Administrative Executive to support our Co-founder and General Manager. This passionate document warrior will be working on human resources and administrative activities at SNAP14 working directly with the Co-founders.
 
 
 Our Administrative Assistant will be responsible for administrative related tasks in addition to support with managing the office, HR and Legal. The priority is to maintain all paperwork and make sure that the company is up to date on all documents and supported to work smoothly.
 
 
 As an Administrative Assistant you will work on supplier documents, project tasks, maintaining company paperwork, assist in writing documents, editing contracts and working towards long-term objectives to meet business needs and requirements.
 
 
 
 
 
 
 Here are the job functions:
 
 <ul>
 <li>
 Schedule and attend meetings
 
 </li>
 <li>
 Act as meeting scribe and take meeting minutes
 
 </li>
 <li>
 Handles inbound calls and emails
 
 </li>
 <li>
 Record data in Zoho system
 
 </li>
 <li>
 General research
 
 </li>
 <li>
 Creation of documents (SOPs, accounting receipts, contracts etc.)
 
 </li>
 <li>
 Organize cloud drive
 
 </li>
 <li>
 Order supplies (printing business cards, marketing material, notebooks, etc)
 
 </li>
 <li>
 Create/edit contracts &amp; agreements through the system
 
 </li>
 <li>
 Assist in company documents (commercial registration, tax id, license, social insurance, etc)
 
 </li>
 <li>
 Create reports
 
 </li>
 <li>
 Check/coordinate supplier documents
 
 </li>
 <li>
 Assist with onboarding new interns and freelancers
 
 </li>
 <li>
 Coordinating with freelance team
 
 </li>
 <li>
 Manage salaries payable
 
 </li>
 <li>
 Office internet not working and need fixing
 
 </li>
 <li>
 announcement and advertising for Job opening
 
 </li>
 <li>
 first level applications screening
 
 </li>
 <li>
 second level phone screening
 
 </li>
 <li>
 coordinate and schedule interviews
 
 </li>
 <li>
 sending offer letter to chosen candidate
 
 </li>
 <li>
 closing Job opening
 
 </li>
 <li>
 issue new mobile line sim to employee
 
 </li>
 <li>
 planning office expansion
 
 </li>
 <li>
 Implementation of the office changes by hiring appropriate workers and personnel
 
 </li>
 <li>
 Sourcing needed material for any construction and finishing
 
 </li>
 <li>
 searching for new storage spaces to rent
 
 </li>
 <li>
 coordinating with the landlord and negotiating
 
 </li>
 <li>
 office security
 
 </li>
 <li>
 training staff and using technology tools
 
 </li>
 <li>
 Induction
 
 </li>
 <li>
 troubleshoot employee mobile line
 
 </li>
 <li>
 new employee Google account
 
 </li>
 <li>
 new employee Zoho account
 
 </li>
 <li>
 getting new hires to sign all of their contracts and make sure they have submitted all of their documents
 
 </li>
 <li>
 monitoring morale of employees
 
 </li>
 <li>
 tracking development of employees
 
 </li>
 <li>
 planning development of employees
 
 </li>
 <li>
 guiding employees to the next development level
 
 </li>
 <li>
 interviewing candidates
 
 </li>
 <li>
 order new employee mobile line
 
 
 
 
 </li>
 </ul>
 
 Skills:
 
 
 
 
 Strong Computer Skills:
 
 A lot of your work will be spent working on a computer. You need to be comfortable trouble-shooting computer issues and you need to be able to make your way around programs like Google Workspace and Zoho One with ease.
 
 
 
 Communication:
 
 You need to make sure that you are communicating with all of the appropriate people and getting the right messages to the right people. Be clear with instructions and emails and make sure that you are understood, don&rsquo;t just assume that people have received your emails or calls, follow up with people.
 
 
 
 Requirements
 
 
 
 What we are looking for?
 
 
 <ul>
 <li>
 A dynamic person who wants to work and grow a company that functions as a balanced team.
 
 </li>
 <li>
 Someone with previous experience in a dynamic assistant role.
 
 </li>
 <li>
 Understanding of Software tools is a plus.
 
 </li>
 <li>
 A deep understanding of document organization and scheduling.
 
 </li>
 <li>
 Preferably with previous experience with Zoho apps and/or other software tools or systems
 
 </li>
 <li>
 Great communication skills and the ability to build and maintain relationships with internal and external stakeholders at all levels.
 
 </li>
 <li>
 An analytical mind, with strong attention to detail.
 
 </li>
 <li>
 Written and verbal English and Arabic is a must.
 
 </li>
 <li>
 Flexible with working hours and days.
 
 </li>
 <li>
 You&rsquo;re dynamic, full of ideas to develop and implement - and quickly!
 
 </li>
 <li>
 You&rsquo;re resourceful, able to find another way to achieve your objective with maximum impact and find solutions (not problems).
 
 </li>
 <li>
 You&rsquo;re growth-minded; always wanting to go a step further and do better.
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 
 Mobile phone line
 
 
 
 ADSL package
 
 
 
 Unlimited Personal Time Off after 3 months
 
 
 
 Ability to request remote working days after 3 months
 
 
 Annual employee profit share
 
 Health insurance
 
 Social insurance
 
 
 
</div>

HR & Admin Executive

Integrant, Inc.

<div>
 We are looking for an organized and efficient Facilities Coordinator to oversee the maintenance and operations of our office environment at Integrant. The successful candidate will play a crucial role in ensuring that the workplace is safe, functioning smoothly, and conducive to productivity. You will be responsible for coordinating facilities services, managing maintenance requests, and implementing workplace improvement initiatives.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage and coordinate the operations of facilities services including cleaning, maintenance
 </li>
 <li>
 Monitor the condition of office equipment and systems, reporting any needs for repairs or replacements
 </li>
 <li>
 Supervising cleaning crews and ensuring the cleanliness and sanitation of all the facilities
 </li>
 <li>
 Coordinate and supervise external vendors and service providers related to facilities management
 </li>
 <li>
 Keep inventory of office supplies and equipment, ensuring all necessary materials are readily available
 </li>
 <li>
 Monitor preventive maintenance schedules for air conditioning, electricity, plumbing, and other building systems
 </li>
 <li>
 Track and report on facilities-related budgets and expenditures
 </li>
 <li>
 Engage with employees to gather feedback and identify areas of improvement regarding workplace conditions and services
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Qualifications and Experience:
 
 
 
 <ul>
 <li>
 2+ years of experience in facilities coordination or management
 </li>
 <li>
 Excellent communication and interpersonal skill
 </li>
 <li>
 Knowledge of facilities management and maintenance principles
 </li>
 <li>
 Flexibility to adapt to changing situations and priorities
 </li>
 </ul>
</div>

Facilities Coordinator

Chain Reaction

<div>
 
 About the job:
 
 
 
 Chain Reaction is an award-winning digital marketing agency based in GCC and Levant. We develop bespoke digital strategies to help our clients achieve their growth goals, bringing together online marketing techniques including Online Advertising, SEO, Content Marketing, Social Media, Influencer Marketing, and more.
 
 
 Chain Reaction seeks a dedicated
 
 Admin Officer
 
 to manage daily administrative tasks, support departments, and serve as a key contact for stakeholders, ensuring smooth office operations.
 
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Manage office operations including office supplies procurement, vendor management, and maintenance of office equipment
 </li>
 <li>
 Coordinate and schedule meetings, interviews, appointments, and travel arrangements for staff members
 </li>
 <li>
 Maintain organized filing systems, both physical and electronic, ensuring easy access to important documents
 </li>
 <li>
 Assist with onboarding new hires, ensuring they have the resources and information needed to start their roles effectively
 </li>
 <li>
 Support HR department with HR administration tasks as required, such as attendance tracking and employee record management
 </li>
 <li>
 Track and manage office budgets, ensuring adherence to cost controls and timely reporting
 </li>
 <li>
 Manage front desk activities by greeting visitors, answering phone calls, and contributing to a well-organized and welcoming workspace throughout the office
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Office Management, or a related field
 </li>
 <li>
 Minimum of 1 years of experience in an administrative or office management role
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Excellent organizational, multitasking, and time-management skills
 </li>
 <li>
 Strong communication skills, both verbal and written, with attention to detail
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment
 </li>
 <li>
 Demonstrated ability to handle sensitive information with confidentiality and discretion
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Joining our team ensures that your opinions matter, providing you with a platform to express yourself. You will experience continuous growth, and learning opportunities, and be empowered to push your limits. We are dedicated to fostering a positive environment that prioritizes your well-being and health. Collaborate with a strong and supportive team that is committed to motivating you both in your personal and professional journey.
</div>

Admin officer

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