administrative assistant Jobs in Cairo Egypt

administrative assistant

receptionist

accounting manager

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administration coordinator Jobs in Cairo Egypt

administration coordinator

office manager

Magnet

<div>
 
 
 Employer Overview
 
 
 
 A full-service law firm operating with a modern, entrepreneurial culture and a strong focus on supporting growth-oriented businesses. The firm provides comprehensive legal services while maintaining high standards of professionalism and client service excellence.
 
 
 
 
 
 
 
 
 
 Job Summary
 
 
 
 The Office Manager will oversee the daily administrative operations of the firm, ensuring efficiency, organization, and a professional office environment. The role requires strong communication skills, attention to detail, and the ability to support legal teams and senior management effectively.
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage day-to-day office operations and ensure smooth administrative workflow.
 </li>
 <li>
 Coordinate internal communication and support partners and legal teams.
 </li>
 <li>
 Handle document preparation, formatting, and professional correspondence.
 </li>
 <li>
 Maintain filing systems (physical and digital) with strict confidentiality.
 </li>
 <li>
 Manage office supplies, vendor coordination, and facility requirements.
 </li>
 <li>
 Organize meetings, schedules, and internal events.
 </li>
 <li>
 Ensure a professional front-office presence and client reception experience.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, or a related field.
 </li>
 <li>
 Minimum 2 years of experience in office management or administrative roles.
 </li>
 <li>
 Highly presentable with professional demeanor.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities.
 </li>
 <li>
 High level of discretion and confidentiality.
 </li>
 <li>
 Detail-oriented with strong time management skills.
 </li>
 <li>
 Strong document formatting and typing skills.
 </li>
 <li>
 Ability to manage administrative systems and office coordination.
 </li>
 <li>
 Very good proficiency in Microsoft Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Strong typing speed and accuracy.
 </li>
 <li>
 Excellent command of English.
 </li>
 <li>
 Ability to work in a structured, high-professional environment.
 </li>
 <li>
 Ability to manage multiple priorities under deadlines.
 </li>
 <li>
 Ability to maintain professionalism when interacting with clients and partners.
 </li>
 </ul>
 
 
 
 
 
 Location:
 
 Kattameya Heights.
 
</div>

Office Manager

Orascom Construction PLC

<div>
 
 Job Purpose
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 To Manage
 
 project&rsquo;s design reviews, drawings, processes, and procedures in order to implement the shop drawing designs, quantity surveying systems and material management systems and procedures and ensure that the work complies with all standards, codes, specifications, and design instructions.
 
 
 
 Roles &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Manage the staff and activities concerned with the technical office department and maintenance of the structures passed on work activities and load.
 </li>
 <li>
 Ensure adherence to technical office policies and procedures through continuous review to the project contracts, terms and conditions, time schedule, review of design drawings and owner/consultant&rsquo;s bill of quantities (BOQ).
 </li>
 <li>
 Follow up /Review the project designs with consultant in order to prepare project shop drawing to highlight any deviation with the code/standards.
 </li>
 <li>
 Cooperate with Site Manager and project control Manager under project Manager direct supervision to set an effective work procedure, work priorities and suitable resources allocation.
 </li>
 <li>
 Manage the coordination ofall technical matters between engineering, construction, procurement and subcontractors in order to solve any potential problems.
 </li>
 <li>
 Set/Follow up with project consultant the effective cycle of approvals for shop drawing and Material submittals.
 </li>
 <li>
 Manage shop drawing team to produce project&rsquo;s shop drawings in a timely and accurate manner and getting consultant approval.
 </li>
 <li>
 Follow up with Construction team to solve all technical problems that may arise during construction.
 </li>
 <li>
 Manage Quantity Surveying team in the issuance of bill of quantities, payment approvals and change orders in a timely and accurate manner.
 </li>
 <li>
 Ensure an effective material management process relating to, submittals approval process, control, storage and distribution of materials according to the projects&rsquo; needs.
 </li>
 <li>
 Ensure proper distribution of all updated &amp; approved project documents to all project concerned parties to keep them all updated.
 </li>
 <li>
 Review and approve scheduled bill of quantities, request for information (RFI) and subcontractors&rsquo; invoices.
 </li>
 <li>
 Review monthly owner&rsquo;s invoices and ensure its comprehensiveness and accuracy.
 </li>
 <li>
 Support Planning and Cost Control Department in monitoring monthly construction progress.
 </li>
 <li>
 Support Contract Administrators in preparing any technical/cost claims with sufficient information about any variation orders.
 </li>
 <li>
 Ensure that employee is working according to the company HSE policies and regulations, and fully aware of his job risk assessment and environmental aspects.
 </li>
 </ul>
</div>

Technical Office Manager - QS

Abou Seif Group for Trading & Manufacturing

<div>
 
 We are hiring a&nbsp;
 
 highly organized and professional Office Manager
 
 &nbsp;to support the Managing Director; she will take charge of handling administrative as well as import-related coordination.
 
 
 &nbsp;
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the Managing Director&rsquo;s office, calendar, meetings, and travel arrangements.
 </li>
 <li>
 Coordinate and follow up with internal departments on management directives.
 </li>
 <li>
 Handle official correspondence, emails, and confidential documents.
 </li>
 <li>
 Follow up on import operations and communicate with international suppliers.
 </li>
 <li>
 Coordinate with shipping companies, customs clearance agents, and banks.
 </li>
 <li>
 Review and track import documents (Proforma Invoice, Commercial Invoice, Packing List, B/L).
 </li>
 <li>
 Prepare reports on shipment status and delivery timelines.
 </li>
 <li>
 Maintain organized and secure filing systems.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Commerce, Languages, or a related field.
 </li>
 <li>
 
 3&ndash;5+ years of experience
 
 &nbsp;as an Office Manager or Executive Secretary.
 </li>
 <li>
 
 Hands-on experience in import operations
 
 &nbsp;and dealing with foreign suppliers.
 </li>
 <li>
 Strong understanding of Egyptian customs regulations and import/export documentation processes.
 </li>
 <li>
 Strong knowledge of
 
 &nbsp;NAFEZA &amp; Cargo X systems
 
 .
 </li>
 <li>
 Very good command of&nbsp;
 
 English (written &amp; spoken)
 
 .
 </li>
 <li>
 Strong skills in&nbsp;
 
 Microsoft Office (Outlook, Excel, Word)
 
 .
 </li>
 <li>
 Excellent organizational, communication, and multitasking skills.
 </li>
 <li>
 High level of professionalism and confidentiality.
 </li>
 </ul>
 
 
 
 
 
 Work Details:
 
 
 <ul>
 <li>
 
 Location:
 
 &nbsp;Heliopolis (4 days) &amp; Obour City (2 days)
 </li>
 <li>
 
 Working Days:
 
 &nbsp;6 days per week (Saturday to Thursday)
 </li>
 </ul>
</div>

Executive Assistant To CEO (Import & Nafeza Experience)

Holiday Inn

<div>Are you ready to take your hospitality career to the next level? At Holiday Inn Cairo Citystars, a proud GPTW Certified hotel, we believe in creating unforgettable experiences for our guests and a vibrant workplace for our team. If you&rsquo;re passionate about exceptional service and thrive in a dynamic environment, we want you to be our next Duty Manager!
Your Day-to-Day<ul><li>
Manage the day-to-day activities of the front office department consisting of reception, bellmen, doormen, valet, phone operators, guest relations and concierge, plan, schedule, and organize work to ensure proper coverage. Communicate and enforce policies and procedures.
</li><li>Communicates performance expectations to employees in accordance with job descriptions for each position.</li><li>
Monitoring and supporting progress toward IHG Rewards Club &amp; Ambassador enrolments, IHG Guest Heartbeat, Colleague Heartbeat, Social Media reviews against departmental goals.</li><li>
Recommend and/or initiate salary, disciplinary, or other staffing/human resources-related actions in accordance with company rules and policies. Alert management of potentially serious issues.
</li><li>Ensure all staff is properly trained and has the tools and equipment needed to effectively carry out their respective job duties.</li><li>
Utilize True Hospitality skills to drive guest &amp; colleague engagement.
</li><li>Monitor, coordinate and execute the special needs and requests of IHG Rewards club guests, Ambassador guests, VIP, repeat guests and members of frequency program(s).
</li><li>Participates in an ongoing employee recognition program.
</li><li>Trains staff on adherence to all credit policies and procedures to reduce bad debts and rebates.</li><li>
Supervises same day selling procedures to maximize room revenue and property occupancy.</li><li>
Monitors advance deposit procedure</li><li>
Co-ordinates billing with the Finance Department</li><li>
Ensures Front desk handles billing and cash in accordance with Hotel&rsquo;s standards</li><li>
Co-ordinates group arrivals and departures</li><li>
Responds to positive and negative comments expressed in Guest Comment Cards and develops strategies to improve comment card results</li><li>
Implementing the customer recognition/service program, communicating and ensuring the process.</li><li>
Assists in the review of comment cards and guest satisfaction results with employees.
</li><li>Ensures employees have the proper supplies and uniforms.</li><li>
Assists in the use of a guest information tracking system to ensure that a successful repeat guest recognition program is in use to recognize guest preferences and aid in problem resolution.</li><li>
Maintains statistics on rooms and reservations, customer arrivals and departures, average occupancy rates and related information.</li><li>
Revises daily forecast whenever status changes and informs Department Heads as necessary</li><li>
Checks daily for out-of-order rooms, VIP rooms and special accommodation requests</li><li>
Seeks opportunities to improve the customer experience by seeking customer feedback, reviewing management reports and developing strategies to improve Department and Hotel services</li><li>
Assures the maximisation of total room occupancy by supervising the accurate listing of all future reservations</li><li>
Pre-blocks all special requests and/or VIP accommodations</li><li>
Controls and pre-assigns code markings for groups booked</li><li>
Provides effective sales effort at Front desk to maximise rooms revenue</li><li>
Conduct pre-shift meeting and review all information pertinent to the day&rsquo;s activities.</li><li>
Prepares and analyses reports in order to develop an informative database for decision making and to communicate upcoming business throughout the Hotel.</li><li>
Ensures that all employees follow safety rules and procedures</li><li>
Takes corrective action where required to improve safety of work areas</li><li>
Ensures that employees are trained in emergency procedures</li><li>
Keeps GM/Hotel Manager/FOM promptly and fully aware of all problems or unusual matters of significance.</li><li>
Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include housekeeping, Engineering and Food and Beverage</li><li>
Always act as on hotel &ldquo;Manager on Duty&rdquo; during scheduled shift.</li><li>
May assist with other duties as assigned.
</li></ul>What we need from you
This is very high paced front of house multitasking managerial role in the front office department. Typically manages a large, frequently monitoring and moving around within sub-departmental areas in a full-service.
Experience<ul><li>
3-5 years&rsquo; experience a similar position or a related field experience preferably in a hotel of similar size and complexity and including supervisory experience.</li><li>
Experience in a 5-star hotel company is essential.</li></ul>
Skills<ul><li>
Excellent written and spoken communication skills in Arabic &amp; English, particularly to deal effectively with people from diverse backgrounds</li><li>
Familiar with hotel software systems Property Management System, Excel, PowerPoint &amp; other related systems.</li><li>
Able to work rotational shifts in any day of the week, including work nights, weekends, and/or holidays.</li><li>
Experienced, inspiring and motivating leader with excellent leadership, interpersonal and communication skills</li><li>
Demonstrated strong negotiation, influencing skills with high level of creativity and innovation</li><li>
Good time management skills; ability to prioritize and coordinate details; ability to multitask</li><li>
A self-directed, strong self-starter with relationship skills consistent with cultivating extensive personal interactions with diverse cast and guests</li><li>
Frequently standing up and moving about the facility and handling objects and equipment to maintain the facility.</li><li>
Ability to work as part of a diverse team.</li><li>
Maintains high confidentiality in regards to guest privacy and any related hotel matters.</li></ul>
What you can expect from us
We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life &ndash; including a full uniform, impressive room discounts and some of the best training in the business.
Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels &amp; Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.
IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well &ndash; both inside and outside of work &ndash; and through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.
So, join us and you&rsquo;ll become part of our ever-growing global family.
<div>Travel is a journey. We help make it a joy. Starting with a warm, inviting welcome for all guests, whether travelling on business or for fun, enjoying a one night stay, or relaxing for a week. At Holiday Inn&reg;️ we thrive on making our guests stays brighter, helping them create memories that will last a lifetime. Irresistible smiles are our specialty. We should know, we&rsquo;ve been on our journey since 1952.</div> 
<div>
 
</div><div>So if you can help our guests enjoy the brighter side of travel, we&rsquo;d love to give you a warm welcome to the Holiday Inn&reg;️ family.
</div>
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</div>

Duty Manager - Holiday Inn Cairo Citystars

Decima International

<div>
 Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula:
 
 
 Approach each client engagement as a
 
 partnership
 
 , create an environment that attracts the
 
 most talented professionals
 
 and allows them to flourish, and regulate
 
 growth
 
 to maintain
 
 excellence
 
 in our service standards.
 
 
 If you are interested in a long and rewarding career, then Decima is where you belong. At Decima, you will be able to explore incredible growth and professional development opportunities.
 
 
 We are looking for a motivated and skilled
 
 Administrative Assistant
 
 to join our team. We seek dedicated individuals who are passionate about innovation and can effectively multitask in a fast-paced environment. Our goal is to support your growth and help you pursue what inspires you, so we can create a significant impact together. This role requires strong interpersonal, communication, and organizational skills, as well as the ability to work independently. The ideal candidate must be able to manage multiple tasks simultaneously and coordinate efforts across different regions.
 
 
 You will perform a wide variety of administrative and support services. You will be accountable for processing invoices, scheduling meetings, maintaining meeting minutes, and maintaining calendars and travel itineraries. You will also assist the team with the maintenance of databases and the tracking and preparation of reports, budgets, and financials. Your strong organizational skills and ability to communicate with staff at all levels, both orally and in writing, will help us meet our clients' objectives.
 
 
 
 RESPONSIBILITIES
 
 
 
 <ul>
 <li>
 Facilitate, schedule, and arrange project meetings while maintaining accurate meeting minutes and action items
 </li>
 <li>
 Coordinate the processing of invoices and manage travel itineraries
 </li>
 <li>
 Manage the calendars for the management team
 </li>
 <li>
 Manage office expenses, supplies, and maintenance
 </li>
 <li>
 Efficiently archive various types of documents
 </li>
 <li>
 Oversee assigned work from start to completion, ensuring timely and effective delivery of all tasks
 </li>
 <li>
 Assist in preparing reports and PowerPoint presentations for management that detail progress, findings, and recommendations
 </li>
 <li>
 Perform other related duties as required and assigned
 
 
 </li>
 </ul>
 
 QUALIFICATIONS
 
 
 
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent from a reputable university
 </li>
 <li>
 5+ years of administrative experience
 </li>
 <li>
 Fluency in written and spoken English
 </li>
 <li>
 Advanced computer skills in MS Office Suite: Word, Excel, Outlook, PowerPoint, and Teams
 </li>
 <li>
 Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, problem assessment and problem-solving, attention to detail, and teamwork
 </li>
 <li>
 Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and suppliers
 </li>
 <li>
 Experience in developing various types of reports, targeting different audiences
 </li>
 <li>
 Experience in client-facing positions
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience within an engineering, construction, or related organization is highly preferred
 </li>
 <li>
 Experience working with executives, as well as government and public officials
 
 
 </li>
 </ul>
 
 POSITION DETAILS
 
 
 
 <ul>
 <li>
 Position: Administrative Assistant
 </li>
 <li>
 Location (Office-based): Heliopolis, Cairo
 </li>
 <li>
 Position Classification: Salary-based full-time hours
 
 
 </li>
 </ul>
 
 PRODUCTIVITY TOOLS
 
 
 
 <ul>
 <li>
 Microsoft Office
 </li>
 <li>
 Microsoft 365
 
 
 </li>
 </ul>
 Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.
 
 
 At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.
</div>

Administrative Assistant

Raya CX

<div>
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Ensure an accurate and timely month end close by providing leadership and support to the accounting close process.
 </li>
 <li>
 Establish and enforce proper accounting policies and principles.
 </li>
 <li>
 Assist in development and implementation of new procedures to enhance the workflow of the department.
 </li>
 <li>
 Responds to inquiries from other departments regarding financial results, special reporting requests and the like.
 </li>
 <li>
 Managing annual/quarterly external audit. Coordinate with other auditors as needed.
 </li>
 <li>
 Manage Internal audit requirements for the accounting area.
 </li>
 <li>
 Special projects and other duties as assigned by Finance director and CEO.
 </li>
 <li>
 Manage taxation and tax inspection requirements with the tax consultant.
 </li>
 <li>
 Ensure an accurate and timely month end per project reports through supervising the task and facilitate the flow of the report preparation.
 </li>
 <li>
 Oversee all payment transactions such as ACH, wires, paper checks.
 </li>
 <li>
 Oversee data entry, validation, and processing of various types of invoices like general overhead, subcontractor, and employee travel reimbursements.
 </li>
 <li>
 Keep track of the status of all transactions taking place within the company and external vendors and contractors.
 </li>
 <li>
 Be active on the customer service side, communicating promptly and accurately with all stakeholders.
 </li>
 <li>
 Manage functions like maintaining the general ledger, accounts payable and project accounting.
 
 
 
 </li>
 </ul>
 
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 Interpersonal Skills: Forward Thinking - Business Acumen - Internal &amp; External Networking - Team Empowerment &amp; Development - Customer Centricity.
 </li>
 <li>
 Technical Skills: Must have substantial ERP AP system experience. - Advance MS office and power BI.
 </li>
 <li>
 7+ years of accounting experience
 </li>
 <li>
 Bachelors degree - IFRS/Egyptian standards knowledge
 </li>
 <li>
 Excellent English
 
 </li>
 </ul>
</div>

Accounting Manager

LikeCard

<div>
 
 About LikeCard
 
 
 LikeCard is a leading provider of digital prepaid cards and payment solutions across the MENA region. We empower users and partners with seamless, secure, and scalable digital transaction services. With millions of users and collaborations with top-tier global brands, we continue to grow rapidly in a fast-paced fin-tech landscape. Our Cairo office is a key operational hub&mdash;if you're energized by structure, service, and a collaborative environment, this is the moment to join our journey.
 
 
 Role &amp; Responsibilities
 
 
 As the Administration Coordinator, you&rsquo;ll report directly to the Country Manager and play a central role in maintaining an organized, efficient, and professional office environment. You&rsquo;ll also provide administrative support to leadership and internal teams, while coordinating logistics, travel, and internal events.
 
 
 Office Management &amp; Administration
 
 
 <ul>
 <li>
 Ensure smooth office operations by maintaining a clean, functional, and welcoming workspace
 
 </li>
 <li>
 Manage meeting room calendars; prepare rooms with materials, equipment, and refreshments as needed
 
 </li>
 <li>
 Coordinate with facility management and vendors to address maintenance and office service needs
 
 </li>
 </ul>
 
 Administrative Support (Country Manager, HR &amp; Finance)
 
 
 <ul>
 <li>
 Handle incoming communications (emails, calls, correspondence) professionally and promptly
 
 </li>
 <li>
 Maintain accurate and accessible digital and physical filing systems
 
 </li>
 <li>
 Provide calendar and scheduling support to the Country Manager, including meeting logistics and follow-ups
 
 </li>
 </ul>
 
 Travel, Visa &amp; Accommodation Coordination
 
 
 <ul>
 <li>
 Manage end-to-end travel arrangements: hotel bookings, flights, transportation, and visa processing
 
 </li>
 <li>
 Collaborate with approved travel agencies to ensure cost-effective, policy-compliant itineraries
 
 </li>
 <li>
 Work with HR to process and approve travel requests
 
 </li>
 <li>
 Liaise with Finance to manage payments, invoicing, and travel expense reconciliation
 
 </li>
 <li>
 Maintain a tracking log for travel bookings, expenses, and confirmations
 
 </li>
 </ul>
 
 Coordination &amp; Communication
 
 
 <ul>
 <li>
 Act as a key liaison between the Country Manager, internal teams, and external stakeholders
 
 </li>
 <li>
 Support coordination across HR, Finance, and Operations to streamline administrative processes
 
 </li>
 <li>
 Assist with onboarding logistics: workspace setup, documentation, and access credentials
 
 </li>
 </ul>
 
 Logistics &amp; Office Support
 
 
 <ul>
 <li>
 Oversee courier services and shipment logistics with clear tracking and timely follow-up
 
 </li>
 <li>
 Support internal meetings, workshops, and company events with logistics and planning
 
 </li>
 <li>
 Ensure compliance and completeness in administrative documentation and records
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 1&ndash;2 years of experience in administration, office coordination, or executive support
 
 </li>
 <li>
 Strong written and verbal communication in Arabic and English
 
 </li>
 <li>
 Proficient in Microsoft Office or Google Workspace
 
 </li>
 <li>
 Detail-oriented with strong time management and follow-up skills
 
 </li>
 <li>
 Based in Cairo and available to work
 
 on-site from 9:00 AM to 5:00 PM, Sunday&ndash;Thursday
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <ul>
 <li>
 A visible, cross-functional role supporting operations across LikeCard Egypt
 
 </li>
 <li>
 A vibrant, organized office environment in Cairo
 
 </li>
 <li>
 Development in admin, logistics, HR, and finance coordination
 
 </li>
 <li>
 Regular team activities, wellness events, and engagement initiatives
 
 </li>
 <li>
 Paid time off, internal growth opportunities, and a people-first company culture
 
 </li>
 </ul>
</div>

Administration Coordinator

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