receptionist

front desk receptionist

administrative assistant

office assistant

office administrator

office manager receptionist

Concept Design Engineering Consultant

Job SummaryWe are seeking an experienced and professional Secretary/Receptionist to join our team. The ideal candidate must have prior administrative or receptionist experience and be comfortable managing a busy office environment while providing excellent customer service.This position requires strong organizational skills, attention to detail, and the ability to multitask effectively.Responsibilities<ul><li>Greet clients and visitors in a professional and friendly manner</li><li>Answer, screen, and direct phone calls</li><li>Manage calendars, appointments, and scheduling</li><li>Maintain organized filing systems (electronic and paper)</li><li>Prepare correspondence, reports, and documents</li><li>Handle incoming/outgoing mail and deliveries</li><li>Maintain office supplies and inventory</li><li>Provide administrative support to management</li></ul>Required Qualifications<ul><li>Minimum 1&ndash;2 years of experience as a secretary, receptionist, or administrative assistant</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Strong verbal and written communication skills</li><li>Excellent organizational and multitasking abilities</li><li>Professional appearance and demeanor</li><li>Ability to handle confidential information responsibly</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your expected salary?</li></ul>

Secretary/Receptionist

ZetaSoft

We are hiring a fluent English-speaking Receptionist (Female) to manage front desk responsibilities and provide administrative support. The ideal candidate should be presentable, wellgroomed, and confident in handling calls, guests, and daily office tasks.Key Responsibilities<ul><li>Greet and assist visitors professionally</li><li>Manage and route incoming calls and emails</li><li>Maintain a tidy and organized reception area</li><li>Schedule appointments and meetings</li><li>Handle basic administrative duties and documentation</li><li>Support internal departments with coordination tasks</li><li>Manage office supplies and courier handling</li></ul>Requirements<ul><li>Presentable and confident in movement/interaction</li><li>Strong communication and multitasking skills</li><li>Polite, professional, and customer-oriented</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthExperience:<ul><li>receptionist: 2 years (Preferred)</li></ul>Work Location: Remote

Female receptionist

Sunoida Solutions

<div>
 
 
 Company Description
 
 
 
 Sunoida Solutions DMCC is a rapidly growing company specializing in Banking Business Intelligence and Analytics, delivering innovative, reliable, and cutting-edge solutions for financial institutions. We provide tailored offerings such as Revenue Assurance, Risk Management, Financial Reporting, Artificial Intelligence, and Data Analytics to banks across Asia, Africa, and the Middle East. Headquartered in Dubai, Sunoida has a global presence, supported by a team of experienced professionals combining deep business and technical expertise. Our commitment lies in delivering top-quality solutions that enable clients to achieve their business objectives efficiently and effectively, within set timelines and budgets.
 
 
 
 
 
 
 Job Summary
 
 
 
 
 We are seeking a friendly, organized, and professional Office Receptionist to join our team. The ideal candidate will be the first point of contact for visitors and clients, ensuring a welcoming environment while efficiently handling administrative tasks to support daily office operations.
 
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site position for a Front Office Receptionist based in Dubai. The Front Office Receptionist will be responsible for managing the reception area, answering and redirecting phone calls, providing exceptional customer service, scheduling appointments, and coordinating with internal teams. The individual will serve as the first point of contact for visitors, ensuring a welcoming and professional experience, and supporting day-to-day administrative tasks.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 &bull; Greet and welcome visitors in a professional manner
 
 
 
 
 &bull; Answer, screen, and direct phone calls to appropriate personnel
 
 
 
 
 &bull; Manage incoming and outgoing correspondence (emails, mail, packages)
 
 
 
 
 &bull; Maintain a clean and organized reception area
 
 
 
 
 &bull; Schedule appointments and manage meeting room bookings
 
 
 
 
 &bull; Assist with administrative tasks such as data entry, filing, and document preparation
 
 
 
 
 &bull; Coordinate with other departments to support office operations
 
 
 
 
 &bull; Handle basic inquiries and provide information as needed
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 &bull; College diploma or equivalent (additional certifications are a plus)
 
 
 
 
 &bull; Proven work experience as a receptionist, front desk representative, or similar role
 
 
 
 
 &bull; Proficient in Microsoft Office Suite (Word, Excel, Outlook)
 
 
 
 
 &bull; Strong verbal and written communication skills
 
 
 
 
 &bull; Excellent organizational and multitasking abilities
 
 
 
 
 &bull; Professional appearance and demeanor
 
 
 
 
 &bull; Ability to work independently and as part of a team
 
 
 
 
 &nbsp;
 
 
 
 
 Preferred Skills:
 
 
 
 
 &bull; Experience with office equipment (printers, copiers, phone systems)
 
 
 
 
 &bull; Customer service background
 
 
</div>

Front Office Receptionist

Emac Electromechanical LLC

Roles &amp; Responsibilities &ndash; Administrative Officer/Receptionist<ul><li>Serve as the first point of contact for visitors, clients, vendors, and employees.</li><li>Greet visitors professionally and manage visitor registration and access control.</li><li>Handle incoming calls, emails, and couriers; route them accurately and promptly.</li><li>Maintain front desk discipline, professionalism, and confidentiality at all times.</li><li>Coordinate meeting room bookings and basic meeting arrangements.</li></ul>Administrative Responsibilities<ul><li>Provide day-to-day administrative support to management and departments.</li><li>Manage office stationery, supplies, and inventory; raise purchase requests when required.</li><li>Maintain organized filing systems (physical and digital) for admin and HR records.</li><li>Coordinate with vendors for office maintenance, utilities, housekeeping, and services.</li><li>Ensure administrative tasks are completed end-to-end within timelines.</li></ul>HR Coordination &amp; Support<ul><li>Assist HR in employee onboarding and offboarding processes.</li><li>Coordinate collection of joining documents and maintain employee personal files.</li><li>Support HR in attendance, leave coordination, and record updates.</li><li>Assist in preparing and issuing HR letters (offers, confirmations, memos, notices) as instructed.</li><li>Coordinate with HR/PRO for visa, insurance, and compliance documentation.</li></ul>Follow-up &amp; Task Management<ul><li>Track assigned tasks and ensure timely completion without repeated follow-ups.</li><li>Adhere strictly to target dates and deadlines.</li><li>Proactively escalate delays or issues to the reporting manager.</li><li>Avoid leaving tasks incomplete or unattended without approval or proper handover.</li></ul>Communication &amp; Reporting<ul><li>Maintain clear, professional, and timely communication with all stakeholders.</li><li>Provide regular task status updates without waiting to be asked.</li><li>Seek clarifications when required and implement instructions accurately.</li><li>Maintain written records and confirmations where necessary.</li></ul>Professional Conduct &amp; Workplace Ethics<ul><li>Demonstrate professional behavior, discretion, and teamwork.</li><li>Maintain confidentiality of employee information and company data.</li><li>Raise concerns or challenges through appropriate internal channels (HR/Reporting Manager).</li><li>Uphold company values and contribute positively to the workplace environment.</li></ul>Key Skills &amp; Competencies<ul><li>Strong communication and coordination skills</li><li>Good organizational and time-management abilities</li><li>Basic knowledge of HR and administrative processes</li><li>Proficiency in MS Office (Word, Excel, Email)</li><li>Ability to multitask and work independently</li></ul>Performance Expectations<ul><li>Ownership and accountability for assigned responsibilities</li><li>Accuracy and quality in execution, not just task completion</li><li>Proactive communication and follow-up</li><li>Alignment with company policies and UAE Labour Law</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

ADMINISTRATIVE OFFICER/RECEPTIONIST

Extreme Line Engineering Consultancy

Job title: Secretary cum ReceptionistCompany: Extreme Line Engineering ConsultancyLocation: Dubai, UAEAn Architectural and Engineering Consultancy is looking for a Receptionist cum Secretary, directly reporting to the Managing Director.Job Description:<ul><li>Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.</li><li>Manage incoming and outgoing calls and emails, and responding to all correspondence with clients and contractors.</li><li>Prepares and sends invoices for the services rendered to the clients.</li><li>Mail newsletters, promotional material, and other information.</li><li>Checks e-mails and files the documents received.</li><li>DM/DDA/Trakhees Submission</li><li>Look after reception duties, office and pantry supplies.</li><li>Maintain scheduling and event calendars.</li><li>Fulfill other duties and responsibilities as assigned</li></ul>Immediate availability preferred.Must be a Tagalog speaker and fluent in English (required).Job Type: Full-timeApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary?</li></ul>

Secretary cum Receptionist

UBL Group

Job post summaryDate posted: August 23, 2025Pay: 2,500.00 (AED) - 3,000.00 (AED) per monthJob TitleReceptionist cum Digital Marketing Executive - FemaleJob SummaryWe are looking for a creative and results-driven Receptionist cum Digital Marketing Executive to plan, implement, and manage online marketing campaigns that promote our brand, products, and services. The ideal candidate should have strong communication skills, a good understanding of digital platforms, and a passion for marketing trends.Key Responsibilities<ul><li>Plan and execute digital marketing campaigns across social media, email, Google Ads, and websites</li><li>Manage and grow social media accounts (Instagram, Facebook, LinkedIn, etc.)</li><li>Create engaging content (posts, captions, reels, basic creatives)</li><li>Monitor and analyze campaign performance using tools like Google Analytics and Meta Insights</li><li>Optimize ads and content to improve reach, engagement, and conversions</li><li>Coordinate with graphic designers, content writers, and sales teams</li><li>Stay updated with latest digital marketing trends and tools</li><li>Handle online customer queries and brand communication professionally</li></ul>Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Marketing, Business, Communications, or related field</li><li>Proven experience in digital marketing or social media management</li><li>Knowledge of SEO, SEM, social media ads, and email marketing</li><li>Basic knowledge of tools like Google Analytics, Meta Ads Manager, Canva, etc.</li><li>Strong written and verbal communication skills</li><li>Creative mindset with attention to detail</li><li>Ability to multitask and meet deadlines</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per month

Receptionist cum Digital Marketing Executive-Female

CBRE Excellerate

<div>
 
 Job Purpose
 
 
 
 The Workplace Coordinator/Receptionist is the central point of contact for the office, ensuring smooth day-to-day operations, excellent front-desk service, and efficient facilities coordination. This role blends administrative excellence with workplace support, vendor coordination, and client-facing responsibilities to maintain a productive, organized, and welcoming environment
 
 
 
 Key Tasks
 
 
 
 <ul>
 <li>
 Front Desk &amp; Guest Management:
 </li>
 <li>
 Ensure reception coverage during business hours, providing a professional and welcoming experience for clients, visitors, and colleagues.
 </li>
 <li>
 Manage visitor check-in, guest coordination, and meeting room setup (internal and external).
 </li>
 <li>
 Serve as site admin for Zoom Workspace for room bookings and Freespace (ZWR) for desk booking.
 </li>
 <li>
 Office &amp; Facilities Coordination:
 </li>
 <li>
 Schedule and track preventive maintenance (PPM) for soft and hard services.
 </li>
 <li>
 Report maintenance or civil works needs to the building team and follow up to completion.
 </li>
 <li>
 Oversee daily floor checks and respond to client needs promptly.
 </li>
 <li>
 Maintain storerooms using the 6S method &mdash; organized, clean, and well-documented.
 </li>
 <li>
 Monitor and replenish pantry, stationery, hygiene, and MEP consumables by coordinating with vendors and tracking stock levels.
 </li>
 <li>
 Oversee office cleanliness, ensuring custodial staff thoroughly clean all areas and regularly sanitize high-touch surfaces in line with health and safety standards.
 </li>
 <li>
 Procurement &amp; Vendor Support:
 </li>
 <li>
 Manage procurement of office supplies and FM-related materials via the FM procurement portal.
 </li>
 <li>
 Obtain quotes, send inquiries, place orders, and track deliveries for consumables.
 </li>
 <li>
 Prepare work and purchase orders, assist with invoice processing and documentation, and follow up on submissions to ensure timely payment.
 </li>
 <li>
 Coordinate with registered vendors and in-house teams for service delivery.
 </li>
 <li>
 Administration &amp; Reporting:
 </li>
 <li>
 Create, maintain, and update trackers, reports, and filing systems (digital and physical).
 </li>
 <li>
 Store and organize FM documents (service reports, delivery notes, AMC, etc.) in Microsoft Teams.
 </li>
 <li>
 Support the P&amp;A team and assist with onboarding (e.g., access card coordination).
 </li>
 <li>
 Communication &amp; IT Support:
 </li>
 <li>
 Manage incoming calls, emails, and correspondence professionally and promptly.
 </li>
 <li>
 Handle incoming and outgoing mail and couriers efficiently.
 </li>
 <li>
 Provide basic IT support: Wi-Fi access, printer setup, and AV assistance for meetings.
 </li>
 <li>
 Compliance &amp; Safety:
 </li>
 <li>
 Follow all Health, Safety &amp; Environment (HSE) protocols.
 </li>
 <li>
 Report incidents to the HSE portal and assist with documentation.
 </li>
 <li>
 Maintain confidentiality of personal and company information in line with internal policies.
 </li>
 <li>
 Events &amp; Projects:
 </li>
 <li>
 Support planning and execution of office events and ad-hoc projects.
 </li>
 <li>
 Contribute ideas to improve administrative and facilities processes (e.g., tracker systems, workflow efficiency).
 </li>
 <li>
 General:
 </li>
 <li>
 Perform other duties as assigned.
 
 
 </li>
 </ul>
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 Diploma or Associate Degree in Business Administration, Facilities Management, or a related field (preferred).
 </li>
 <li>
 02+ years of experience in an administrative, receptionist, or workplace support role.
 </li>
 <li>
 Prior experience in a facilities or FM-supported environment is highly desirable.
 </li>
 <li>
 Familiarity with procurement processes, vendor coordination, and office operations.
 
 
 </li>
 </ul>
 
 Key Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent communication and client-facing presence
 </li>
 <li>
 Proficiency in Microsoft Office, Teams, and digital tracking systems
 </li>
 <li>
 Proactive, detail-oriented, and solution-driven
 </li>
 <li>
 Ability to multitask in a fast-paced environment
 </li>
 <li>
 Discreet and professional with confidential information
 </li>
 <li>
 Oversee the cleanliness of the office and ensure custodial staff thoroughly clean all areas, including every nook and cranny. High-touch surfaces (such as door handles, light switches, and shared equipment) should be sanitized regularly.
 </li>
 </ul>
</div>

Workplace Coordinator / Receptionist

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