office services assistant

INNOVATION WORLDWIDE DMCC

<p>INNOVATION WORLDWIDE DMCC is a well-established international trading house in Dubai, UAE with the vision of serving steel mills worldwide.</p><p>We deal with supplies of Ore, Ferrous Alloys, Carbon Products, Cored Wire, and base metals</p><p>Duties and Responsibilities</p><ul><li>Monitoring the use of equipment and supplies within the office.</li><li>Dealing with queries or requests from the visitors and employees</li><li>Coordinating the maintenance and repair of office equipment.</li><li>Assisting other administrative staff in a wide range of office duties</li><li>Collecting and distributing couriers or parcels among employees and opening and sorting emails</li><li>Helping the receptionist, secretaries, or other administrative assistants in performing their duties.</li><li>Cooperating with office staff to maintain proper interaction and a friendly environment within the office</li><li>Make sure the office premises are clean.</li></ul><p>Skills and Specifications</p><ul><li>Should be honest, respectful, and trustworthy.</li></ul><p>Education and Qualifications</p><ul><li>High school graduate with basic office skills.</li></ul><p>Experience in clerical activities is an added advantage.</p><p>WhatsApp your CV: +971 58 103 6927</p><p>Job Types: Full-time, Contract</p><p>Pay: Up to AED2,000.00 per month</p><p>Experience:</p><ul><li>Office Boy: 3 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Willingness to travel:</p><ul><li>50% (Required)</li></ul><p>Work Location: In person</p>

Office Assistant / Office Boy

Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
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  The Responsibility Of This Position Include
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   Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
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   Process and monitor invoices, expenses, and other financial documentation
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   Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
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   Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
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   Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
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   Prepare correspondence, reports, and presentations as needed
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   Assist in planning and organizing visits of visitors
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   Liaise with HQ, partners and local agencies on various topics including Training arrangements
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   Liaise with vendors, service providers, and clients as necessary for specific orders and services
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   Provide ad-hoc projects support to the office team
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   Perform general office and clerical duties to ensure the smooth operation of the office
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  </li>
 </ul>
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  Candidate Profile
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   Bachelor&rsquo;s degree in Business Administration or related field.
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   Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
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   Proven experience as an administrative assistant, office assistant, or in a similar role.
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   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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   Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
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   Effective communication and written skills
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   Very organized, attention to details
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   Ability to work independently and collaboratively in a team environment.
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   Fluent in English (additional language skills such as Italian or Arabic are a plus)
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 </ul>
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Administrative Assistant

Design Desk Interiors

<p><b>Job Title: Receptionist cum Admin Assistant</b></p><p><b>Location:</b> Dubai, UAE</p><p><b>Industry:</b> Interior Fit-Out / Joinery</p><p><b>Job Summary:</b><br/>We are seeking a professional and organized Receptionist cum Admin Assistant to join our team. The ideal candidate will be responsible for managing front desk operations, handling administrative tasks, and providing support to various departments to ensure smooth day-to-day office operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Greet and assist visitors, clients, and suppliers in a professional manner.</li><li>Answer, screen, and direct incoming phone calls.</li><li>Manage incoming and outgoing correspondence, emails, and courier services.</li><li>Maintain office filing systems and records.</li><li>Assist with document preparation, data entry, and report generation.</li><li>Coordinate meetings, appointments, and conference room bookings.</li><li>Monitor and maintain office supplies and stationery inventory.</li><li>Support HR and Administration departments with routine administrative tasks.</li><li>Maintain cleanliness and organization of the reception and office areas.</li><li>Perform other administrative duties assigned by management.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor's degree or equivalent qualification.</li><li>Minimum 1&ndash;2 years of experience in a similar role (UAE experience preferred).</li><li>Proficiency in Microsoft Office (Word, Excel).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Professional appearance and customer-service attitude.</li><li>Fluency in English; additional languages will be an advantage.</li></ul><p><b>Benefits:</b></p><ul><li>Competitive salary package.</li><li>Visa and medical insurance as per UAE labor law.</li><li>Annual leave and air ticket as per company policy.</li><li>Career growth opportunities.</li></ul><p><b>Interested candidates may send their CV to [Email Address] with the subject line: &quot;Application for Receptionist cum Admin Assistant&quot;.</b></p><p>Work Location: In person</p>

Receptionist cum Admin Assistant

Irwin & Dow

<div><p><b>The Role</b></p><p>
Our client is a privately owned real estate investment company managing a diverse property portfolio across the UAE. Operating within a fast-paced, entrepreneurial environment, they are seeking a proactive and highly organised Executive Assistant &amp; Office Administrator to provide dedicated support to the CEO while ensuring the smooth day-to-day running of the office.</p><p>
This is a varied role that will suit someone who enjoys taking ownership and thrives in a position where no two days are the same. Alongside managing a busy diary, coordinating meetings, handling correspondence and arranging travel when required, you will oversee general office administration, maintain accurate records, liaise with external suppliers and support the wider business with a range of operational and administrative tasks. The successful candidate will be highly organised, possess excellent attention to detail and demonstrate the ability to manage multiple priorities whilst maintaining complete discretion and confidentiality.</p><p><b>
Requirements</b></p><p>
We are looking for a professional with between two and five years' experience within an Executive Assistant, Personal Assistant, Office Administrator or Office Coordinator role, ideally gained within a corporate, professional services, consulting, engineering, construction, property or real estate environment. Previous UAE experience is preferred, together with excellent written and spoken English and advanced proficiency across the Microsoft Office suite. Candidates who embrace technology and are confident utilising AI productivity tools, including ChatGPT or Microsoft Copilot, will be viewed favourably.</p><p>
Equally important is your attitude. You will be a confident communicator with exceptional organisational and follow-up skills, someone who is proactive, resourceful and enjoys working closely with senior leadership. This is an excellent opportunity for an ambitious administrative professional looking to further develop their career within a stable and growing investment business where they can make a genuine contribution.</p><p><b>
About the company</b></p><p>
Irwin &amp; Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.</p><p>
We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government &amp; semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework.</p><p>
Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.</p><p>
Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.</p></div>

Executive Assistant & Office Administrator

hautecoffre general trading llc

<p><b>Company Name: NUVAC GLOBAL TRADING L.L.C.</b></p><p><b>Job Title: Procurement Assistant &ndash; Building Materials</b></p><p><b>Job Description:</b></p><p>We are seeking a dynamic and results-driven Procurement Assistant to join our team specializing in building materials. The ideal candidate will have a strong background in Procurement, excellent communication skills, and the ability to build and maintain relationships with clients &amp; suppliers.</p><p><b>Responsibilities:</b></p><ul><li>Assist in sourcing and purchasing construction materials, equipment, and services in accordance with company policies and project requirements.</li><li>Coordinate with suppliers and vendors to obtain quotations, negotiate prices, and ensure timely delivery of materials.</li><li>Maintain accurate records of purchase orders, invoices, and procurement documentation.</li><li>Monitor inventory levels and assist in stock control to prevent project delays.</li><li>Collaborate with the project team to understand procurement needs and timelines.</li><li>Ensure compliance with legal and company standards regarding procurement processes.</li></ul><p><b>Requirements</b></p><ul><li>BE/BTech - Mechanical Engineer Preferred.</li><li>Prior experience in procurement, preferably within the construction industry, is an advantage.</li><li>Strong organizational and multitasking skills, with attention to detail.</li><li>Excellent communication and negotiation abilities.</li><li>Proficiency in procurement software and MS Office applications.</li><li>Ability to work effectively in a fast-paced, team-oriented environment.</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>License/Certification:</p><ul><li>BE/BTech - Mechanical Engineer Certificate (Preferred)</li></ul><p>Work Location: In person</p>

Procurement Assistant

Kingston Stanley

<div>
 <p>
  We are currently working on a highly confidential search for an exceptional
  <strong>
   Executive Assistant
  </strong>
  to support a prominent
  <strong>
   Chairman
  </strong>
  and
  <strong>
   Executive Office
  </strong>
  within a fast-paced, high-performance environment.
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  This is not a traditional Executive Assistant role. It requires someone who thrives under pressure, can think on their feet, and is comfortable operating at the highest levels of business.
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   Key responsibilities include:
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   Managing an extremely complex and ever-changing executive calendar (10&ndash;15+ meetings daily)
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   Coordinating across multiple time zones and international stakeholders
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   Preparing agendas, minutes, executive reports, dashboards, and correspondence
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   Managing extensive international travel arrangements, including private aviation
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   Acting as a key liaison across senior executives, family office stakeholders, and external partners
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   Supporting the wider Executive Office and Chief of Staff function on strategic priorities
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 </ul>
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 </p>
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  <strong>
   The ideal candidate will have:
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   Significant experience supporting Chairmen, Founders, CEOs, or UHNW principals
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   Strong longevity within previous Executive Assistant roles
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   Exceptional organisational and communication skills
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   A proactive, solutions-oriented mindset
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   The confidence to make decisions and navigate ambiguity
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   Experience operating within demanding, high-expectation environments
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 </ul>
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  Please note this role requires a significant level of commitment and flexibility.
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 </p>
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  It is a fully office-based position and involves supporting a dynamic executive agenda that extends beyond traditional working hours.
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</div>


Executive Assistant

World Bank Group

<div><p><b>Executive Assistant to Regional Vice President</b></p>
<div><div><div><div><b>Job #:</b></div> <div>req37245</div>
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<div><div><b>Organization:</b></div> <div>IFC</div>
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<div><div><b>Sector:</b></div> <div>Administration/Office Support</div>
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<div><div><b>Grade:</b></div> <div>GD</div>
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<div><div><b>Term Duration:</b></div><div> 3 years 0 months</div></div><br>
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<div><b>Recruitment Type:</b></div> <div>Local Recruitment</div>
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<div><div><b>Location:</b></div> <div>Dubai,United Arab Emirates</div>
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<div><div><b>Required Language(s):</b></div> <div>English</div>
</div><br>
<div><div><b>Preferred Language(s):</b></div> <div>Arabic</div>
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<div><div><b>Closing Date:</b></div> <div>7/5/2026 (MM/DD/YYYY) at 11:59pm UTC</div>
</div><br>
</div></div><p><b>Description</b></p><p></p><div>
Build a career with impact. Working at the World Bank Group (WBG) provides a unique opportunity to help countries solve their greatest development challenges. As one of the largest sources of funding and knowledge for developing countries, the WBG is a unique partnership of five global institutions dedicated to ending poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, the WBG works with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.</div><div></div><div><br>
The International Finance Corporation (IFC), a member of the World Bank Group, is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2025, IFC committed a record $71.7 billion to private companies and financial institutions in developing countries, leveraging private sector solutions, and mobilizing private capital to create a world free of poverty on a livable planet. For more information, visit www.ifc.org.</div><div></div><div><br>
The Regional Vice President (RVP) for the Middle East &amp; Central Asia (MCA) is looking to recruit an experienced and highly motivated Executive Assistant (EA) based in Dubai, UAE, for the Vice Presidency&rsquo;s front office. The MCA VPU oversees IFC&rsquo;s engagements in the region, including operationalizing IFC&rsquo;s growth strategy (IFC 3.0) &ndash; a systemic approach to stimulate more investment activities; building a strong pipeline for private sector investments rooted in country strategies; and fostering more collaboration opportunities with key stakeholders to maximize impact. The RVP is part of IFC&rsquo;s senior management and interacts closely with the Board, the World Bank, MIGA, and external partners.</div><div></div><div><br>
The Executive Assistant will work as a core member of the front office team and provide comprehensive executive, administrative, and operational support. This role requires an energetic and mature individual who can engage successfully with the offices of external governmental and private sector clients and other partners, and work with the World Bank Group teams across departments and geographies.</div><div></div><div><b><br>
Roles and Responsibilities</b></div><div></div><div><br>
The Executive Assistant will play a critical role in ensuring the smooth and efficient management of the RVP's office. The EA will act as one of the primary points of contact for internal and external stakeholders, manage the RVP's agenda and communications, and provide high-level administrative and logistical coordination for the front office. In this role, the EA is expected to exercise sound judgment, tact, and diplomacy at all times, particularly in handling sensitive, confidential, or strategically significant matters. The roles and responsibilities include, but are not limited to:</div><div></div><ul><li><br>
Provide high-quality administrative and logistical support to the RVP, managing the RVP's calendar with effective prioritization of meetings across time zones, and preparing daily briefing books and supporting materials in advance of meetings.</li><li>Draft, proofread, and coordinate routine correspondence and information flow to and from the RVP's office, ensuring accuracy, completeness, and timeliness, while handling sensitive and confidential matters with the utmost discretion.</li><li>Manage all aspects of the RVP's travel and mission logistics, including flights, hotels, visas, ground transportation, and itineraries, in coordination with travel agency and regional offices to ensure trips are well-planned. Maintain accurate travel schedules and coordinate briefing materials.</li><li>Provide comprehensive logistical support for the RVP's meetings and high-level events, including room bookings, Facilities and IT coordination, catering, and security escorts, as well as assistance with WBG corporate events such as Annual and Spring Meetings, leadership team retreats, conferences, training programs, and other regional meetings.</li><li>Serve as a key liaison across the front offices of EXC, WBG Managing Directors, WBG VPs, WBG Directors, and other relevant stakeholders, maintaining an effective network of contacts to facilitate coordination and acting as an integral part of the IFC executive office support team.</li><li>Implement office procedures and quality controls to ensure smooth workflow, maintain accurate records and filing systems, keep the VPU Internal Directory and distribution lists current, and develop shared tracking tools to support efficient delivery of administrative services.</li><li>Maintain proficiency in relevant platforms, including Admin Portal, SAP, ePayables, Travel System, Webex, and Teams, and proactively adopt emerging technologies to enhance the effectiveness of the office. Process the RVP's office expenses, procurement requests, and purchase orders, ensuring compliant pCard usage and timely monthly reconciliation in accordance with WBG policies.</li><li>Provide leadership, training, and guidance to ACS staff across the region, and support office space planning in coordination with Facilities, fostering a collaborative working environment.</li><li>Support the Senior Adviser, and other front office staff as required; manage special VPU projects and ad hoc duties; and independently identify and resolve diverse issues as they arise, applying sound interpretation of existing procedures and processes.</li></ul><p></p><p><b>
Selection Criteria</b></p><p></p><ul><li>Bachelor&rsquo;s degree with a minimum of 5 years of relevant experience.</li><li>Excellent interpersonal and teamwork skills, with the ability to work effectively with staff at all levels and maintain a high degree of professionalism, integrity, and confidentiality.</li><li>Excellent communication skills, both oral and written, including the ability to draft, proofread, and edit a variety of correspondence in accordance with WBG standards. Proficiency in English is required and knowledge of the Arabic language is a plus.</li><li>Strong organizational, time management, and multitasking skills, with demonstrated ability to prioritize competing demands, handle concurrent activities, and deliver results in a deadline-driven environment.</li><li>Sound judgment, proactive attitude, and resourcefulness, with the ability to handle highly sensitive, confidential, and non-routine information with discretion.</li><li>Demonstrated ability to work under pressure, adapt to unexpected events, and independently identify and resolve problems quickly and efficiently.</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaborative platforms (Teams, SharePoint, OneDrive), as well as WBG/IFC systems including SAP, ePayables, eServices, Admin Portal, etc. Willingness to learn new programs and applications as needed.</li><li>Flexibility and willingness to work extended hours at short notice as required.</li><li>Prior experience with IFC and/or WBG front offices is a plus.</li></ul><div></div><div><b><i><br>
Note: Preference will be given to local talent, that is, applicants that are authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines</i></b></div><p></p><p><b>
WBG Culture Attributes:</b></p><p>
1. Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders.<br>
2. Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact.
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3. Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results.</p><p>
World Bank Group Core Competencies</p><p><i>
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.</i></p><p><i>
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.</i></p><p><i>
Learn more about working at the </i><i>World Bank</i><i> and </i><i>IFC</i><i> including our values and inspiring stories.</i></p></div>

Executive Assistant to Regional Vice President

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