office administrator

executive assistant

administrative assistant

admin assistant

office manager

office services assistant

Advance Contracting

Our company is a dynamic and innovative property management company dedicated to providing top-notch services to our valued customers. We pride ourselves on our commitment to excellence, and we are currently seeking an enthusiastic and versatile Office Assistant and Accounts Assistant to join our team.Job Description:As an Office Assistant cum Accounts Assistant , you will play a vital role in ensuring the smooth operation of our office and delivering exceptional customer service to our clients. You will be responsible for a variety of administrative tasks, as well as serving as accounts assistant.Responsibilities:<ul><li>Assist customers with complains and general inquiries.</li><li>Manage and maintain office supplies, ensuring inventory is well-stocked.</li><li>Encode and manage large volumes of data with precision and speed</li><li>Assist with data entry, document filing, and record-keeping.</li><li>Coordinate and schedule appointments and meetings for the team.</li><li>Assist in preparing communication materials, including emails, letters, and reports.</li><li>Assist in the preparation of budgets, financial forecasts, and cash flow projections.</li><li>Assist the month-end and year-end closing processes</li><li>Assist in the preparation and file VAT/tax returns</li><li>Help maintain a clean and organized office environment.</li><li>Assist in the coordination of office events and activities.</li><li>Handle various administrative tasks and ad-hoc projects as required.</li></ul>Requirements:<ul><li>Bachelor's degree in Accounting, Finance, or a related field (preferred)</li><li>Prior experience in Accounts or office administration is preferred.</li><li>Strong communication skills, both written and verbal.</li><li>Proficiency in using office software (Microsoft Office Suite, Google Workspace, etc.).</li><li>Excellent interpersonal skills, with a positive and friendly attitude.</li><li>Ability to work independently and as part of a team.</li><li>Exceptional organizational skills and attention to detail.</li></ul>How to Apply:Please send your resume and a cover letter outlining your relevant experience.Job Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED1,500.00 - AED1,800.00 per monthExperience:<ul><li>Data Encoder: 2 years (Required)</li><li>Accounting: 2 years (Required)</li><li>customer service: 2 years (Required)</li><li>Document Filing: 2 years (Required)</li></ul>

Office Assistant cum Accounts Assistant (Female)

Ashkenazi Trading DMCC

Company: Confidential Location: Dubai, UAE Position: Office Assistant (Kyrgyzstani National) Industry: Precious Metals &amp; Mineral TradingAbout UsAshkenazi Trading DMCC is a Dubai-based trading company specializing in precious metals and mineral trading. We are committed to maintaining international compliance standards, responsible sourcing practices, and efficient business operations.We are looking for a dedicated and detail-oriented Office Assistant (Kyrgyzstani National) to join our team in Dubai and support daily operations.Key Responsibilities<ul><li>Provide administrative and clerical support to ensure smooth office operations.</li><li>Manage filing systems (digital and physical) for contracts, invoices, and compliance-related documents.</li><li>Assist in preparing business correspondence, reports, and presentations.</li><li>Handle incoming calls, emails, and visitor coordination.</li><li>Support logistics documentation for shipments and coordination with suppliers/customers.</li><li>Assist in scheduling meetings, travel arrangements, and office calendar management.</li><li>Coordinate with compliance and operations teams on documentation related to precious metals and mineral trading.</li><li>Perform general office duties such as photocopying, scanning, and organizing supplies.</li><li>Provide ad-hoc support to management and colleagues as required.</li></ul>Qualifications &amp; Skills<ul><li>Must be a Kyrgyzstani National currently based in Dubai or willing to relocate.</li><li>Bachelor&rsquo;s degree or diploma in Business Administration, Commerce, or a related field (preferred).</li><li>Prior experience in administration/office support (experience in trading, logistics, or financial services is an advantage).</li><li>Strong communication skills in English and Russian (knowledge of Kyrgyz or Arabic is an advantage).</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Highly organized, detail-oriented, and able to multitask in a fast-paced environment.</li><li>Discretion in handling confidential company and client information.</li></ul>What We Offer<ul><li>Competitive salary package (based on experience).</li><li>Opportunity to grow within the precious metals and minerals trading sector.</li><li>Professional and multicultural work environment in the heart of Dubai&rsquo;s DMCC Free Zone.</li><li>Exposure to international trading practices and compliance standards.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you Kyrgyzstani National ?</li></ul>

Office Assistant (Kyrgyzstani national ONLY)

ALEC Holdings

<div>
 
 Are you an organized and reliable Office Assistant looking to make a difference in a busy construction and engineering environment?
 
 
 
 
 
 
 Who we are!
 
 
 
 ALEC Holdings L.L.C - S.O (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEC provides strategic leadership, operational oversight, and shared services that support the performance and growth of all businesses within the Group. From governance, finance, and talent to innovation, digital systems, and sustainability, the Head Office acts as the central hub that enables each business unit to deliver with confidence, consistency, and excellence across the construction and engineering value chain.
 
 
 
 
 
 
 Job Purpose
 
 
 
 To maintain cleanliness, hygiene, and basic support services within the office or project site. The role ensures workspaces, common areas, and washrooms are clean, well-stocked, and welcoming, contributing to a safe and productive environment for all employees and visitors.
 
 
 
 
 
 
 Your Role
 
 
 
 As an Office assistant, you will:
 
 
 
 
 <ul>
 <li>
 Making sure water glasses are placed in all offices
 </li>
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 Arriving earlier than everyone else in the office to ensure everything is set up and ready to go.
 </li>
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 Replacing tissue boxes in all offices and meeting rooms as needed.
 </li>
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 Serving refreshments to all managers and guests.
 </li>
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 Cleaning the meeting rooms before and after all meetings to maintain a tidy environment.
 </li>
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 Replacing water gallons to ensure everyone has water at all times.
 </li>
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 Keeping track of pantry items and stationery and requesting replenishments as necessary.
 </li>
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 Handling any miscellaneous tasks for the managers that may arise.
 </li>
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 Manning the reception desk for an hour when the receptionist is on lunch break or using the washroom.
 </li>
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 Taking care of his own workspace, keeping it clean and tidy at all times, including maintaining coffee machines, microwaves, fridges, etc.
 </li>
 <li>
 Performing any other tasks that come up on a daily basis.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 
 Qualifications, Experience &amp; Competencies
 
 </li>
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 High School Certificate in appropriate discipline or equivalent demonstrated experience and/or 2. 2+ years experience
 </li>
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 Advanced understanding of hygiene &amp; cleaning procedures.
 </li>
 <li>
 Ability to work independently &amp; take initiative
 </li>
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 Reliable, punctual &amp; professional
 </li>
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 Physically fit &amp; capable of handling manual tasks
 </li>
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 Respectful, courteous, &amp; discreet in a professional setting.
 </li>
 <li>
 Excellent written &amp; verbal communication skills
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of the UAE&rsquo;s most iconic projects.
 </li>
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 A collaborative, supportive environment that values innovation and excellence.
 </li>
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 Opportunities for professional growth and career progression.
 </li>
 </ul>
 
 
 
 
 Join ALEC Group and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 Apply today and be part of something excellent!
 
</div>

Office Assistant

SMSO General Trading LLC

Key Responsibilities: Office Management Duties<ul><li>Oversee daily office operations to ensure a professional working environment.</li><li>Supervise administrative staff, reception, and support teams.</li><li>Manage office facilities, supplies, vendors, and service providers.</li><li>Maintain filing systems, records, and documentation (digital and physical).</li><li>Ensure compliance with RAKEZ/UAE regulatory requirements (visas, WPS, MOHRE, etc.).</li><li>Assist in budget preparation for office operations and track expenses.</li><li>Organize company-wide events, staff meetings, and employee engagement activities.</li></ul>Executive Assistant Duties<ul><li>Manage the CEO&rsquo;s calendar, scheduling, and prioritization of meetings.</li><li>Organize board and executive meetings, prepare agendas, take minutes, and track action items.</li><li>Draft, review, and manage confidential correspondence, reports, and presentations.</li><li>Handle travel arrangements (flights, visas, hotels, transport) and prepare itineraries.</li><li>Act as a point of contact for stakeholders, ensuring timely communication.</li><li>Remind the CEO of important deadlines, follow-ups, and deliverables.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>5&ndash;7 years of experience in administration, office management, or executive assistant role.</li><li>Proven ability to support C-level executives.</li><li>Excellent communication skills in English (Arabic / Russian is an advantage).</li><li>Strong leadership and people management skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools.</li><li>Highly organized, detail-oriented, and able to handle multiple priorities.</li><li>Strong discretion and ability to handle sensitive/confidential information.</li></ul>Job Type: Full-timePay: AED12,000.00 - AED18,000.00 per monthLanguage:<ul><li>Russian (Preferred)</li></ul>

Office Manager (Female Russian Speaking)

alshameem Human Resource Consultancies LLC

The Office Boy is responsible for providing support to staff by performing basic administrative and housekeeping tasks. The role ensures smooth day-to-day office operations, including maintaining cleanliness, serving refreshments, and assisting with clerical duties when required.Key Responsibilities:<ul><li>Maintain cleanliness and organization of the office, pantry, and meeting rooms.</li><li>Serve tea, coffee, water, and refreshments to staff and visitors.</li><li>Handle photocopying, scanning, filing, and other basic clerical work.</li><li>Assist in receiving and delivering documents, parcels, and office supplies.</li><li>Monitor and restock pantry supplies and office stationery.</li><li>Support office staff with minor errands and administrative tasks.</li><li>Ensure proper disposal of waste and maintain a hygienic work environment.</li><li>Report any maintenance issues to the admin/management.</li><li>Assist in setting up meeting rooms before and after use.</li></ul>Looking for Immediate Joiners.Job Type: Full-timePay: AED1,500.00 - AED1,600.00 per month

Office Assistant / Office Boy

ALFA AIR WIRED TELECOMUNICATION

Job Summary:We are looking for a well-groomed, responsible, and proactive Office Boy to handle general office duties including cleaning, reception assistance, pantry service, handling office supplies, answering calls and emails, and welcoming guests. The ideal candidate should be neat, presentable, a graduate, and able to speak and understand English fluently.Key Responsibilities:Office Maintenance &amp; Cleaning<ul><li>Ensure office premises (workstations, reception, meeting rooms, pantry, and washrooms) are clean and well-maintained at all times</li><li>Arrange and maintain cleanliness in the pantry area</li></ul>Pantry &amp; Refreshments<ul><li>Prepare and serve tea, coffee, water, or refreshments to staff and visitors</li><li>Monitor and restock pantry supplies regularly</li></ul>Reception &amp; Guest Handling<ul><li>Greet and guide visitors courteously</li><li>Ensure the reception area is clean and presentable at all times</li></ul>Office Support<ul><li>Handle basic clerical tasks such as photocopying, scanning, filing, and delivering documents within the office</li><li>Manage office supplies and report replenishment needs</li></ul>Communication Support<ul><li>Answer phone calls and emails professionally and direct them to the appropriate person</li><li>Take and relay messages when necessary</li></ul>Requirements:<ul><li>High school graduate or higher education preferred</li><li>Fluent in English &ndash; spoken and written</li><li>Presentable appearance and good personal hygiene</li><li>Prior experience in office support or housekeeping roles is a plus</li><li>Ability to multitask and work independently</li><li>Polite, punctual, and professional attitude</li></ul>Preferred:<ul><li>Basic computer knowledge (email, MS Office)</li><li>Experience in hospitality or front-desk assistance</li><li>Multilingual ability is a plus</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 per monthExpected Start Date: 01/10/2025

Office Assistant / Office Boy/ Admin

Gateley plc

<div><div><div><div><div><div><h2 class="jobSectionHeader">About The Role</h2></div>
</div></div><div><div><div><div><div>The role

The Dubai office seeks a confident, proactive individual fluent in English, ideally with Arabic skills, to support the Corporate team with public relations and administrative tasks. The role involves producing and managing corporate documents, liaising with colleagues and clients, and supporting the wider team in a fast-paced legal and corporate environment, offering opportunities for long-term career growth in the region.

The team

Our Dubai office, located in the Dubai International Financial Centre (DIFC), is home to a well-established and high-performing corporate team. Led by Darren Harris, Managing Partner and Head of Corporate, the team brings deep regional expertise across M&amp;A, joint ventures, corporate restructuring and general corporate law. Darren is joined by Nora Al Muhamad, a partner with the corporate team with extensive experience on corporate restructuring. Nora also focuses on private clients and family-owned businesses in relation to succession planning, governance across sectors including education, healthcare, infrastructure, real estate, retail and consumer. The wider team includes legal directors, together they have built a strong reputation for delivering strategic legal advice to clients across the Middle East and work closely with our Dubai-based partners and the wider Corporate Platform under the leadership of UK-based Beth Mather.

The person

We&rsquo;re looking for a confident and proactive individual who thrives in a fast-paced professional services environment. The successful candidate will be fluent in English (Arabic language skills would be advantageous) and have experience in document production using bring strong experience in company services and document production, ideally within a legal or corporate setting.
Particular, we&rsquo;re looking for someone who can demonstrate:
</div>
<div> <ul><li>Proven experience in producing and amending corporate documents and presentations using PowerPoint, Word and Excel.</li>
<li> Lead end to end document production workflows for technical, marketing, legal and regulatory documents</li>
<li> Familiarity with company services processes, including document preparation.</li>
<li> Strong administrative skills and a willingness to support wider team needs, including proposals, mark-ups and non-chargeable document production.</li>
<li> Ability to work independently and as part of a collaborative team.</li>
<li> A flexible and adaptable approach, with a commitment to continuous learning and development.</li>
</ul>
<div>This role is ideal for someone looking to build a long-term career in a dynamic and growing office, supporting high-quality corporate work across the region.
</div>
</div></div></div></div></div><div><div><div><h2 class="jobSectionHeader">About Us</h2></div>
</div></div><div><div><div><div><div>The benefits

With support, coaching and feedback from some of the most engaging colleagues around our great development and progression opportunities will reward your commitment and loyalty. We offer a competitive remuneration package where you'll be rewarded for your individual performance with an opportunity to receive an annual bonus. 
In addition, we have a wide range of learning and development opportunities via our Learn platform to develop new skills and progress your career. Our My Flex comprehensive rewards package includes options covering annual leave (and the benefit of purchasing extra days), cycle to work, critical illness benefit, employee assistance programme, group personal pension, health care, season ticket loan and many more benefits (grade dependent). Finally, with Perks At Work/Home you can select a host of retail benefits that suit your needs alongside a Community Online Academy, free courses for all from fitness to coding to languages to hip hop dance.

We are Gateley

We are forward thinking and straight talking, our approach is to find solutions to the problems that our clients face. Gateley is a legal and professional services group, we are a group of formidable experts in all areas of law and business. Passionate problem solvers, we get our kicks from finding the right answers and getting our legal and business clients where they need to be. We support more than 5,700 active clients, ranging from FTSE 100 companies to private individuals, in the UK and beyond. Being part of Gateley is not just about the expertise that you bring; it's about attitude too.

The 'Gateley Story' is the story of our people and our culture. It is what has got us to where we are today as a successful business and it's the driving force behind the Gateley Team Spirit and the values that have shaped it. We have a set of shared internal values that capture what the Gateley Team Spirit is and this includes five elements that bind us all together as one Gateley: Ambitious for Success, Forward Thinking, Room to Breathe, Trusted to Do and Working Together. Every year across the group, we recognise members of our team that have gone and above and beyond and have lived these shared values. They are recognised at our annual Gateley Team Spirit awards. 


Diversity, inclusion and well being

Diversity, inclusion and well being is an important part of Gateley's culture and values. We recruit talented people from a diverse range of backgrounds and cultures, providing equal opportunities for all to join our team regardless of age, sex, race, sexual orientation, disability, or culture.

We create an exciting and rewarding place to work that aims to fulfil everyone's potential and together to achieve personal and business goals. We offer flexible working patterns to help our staff achieve a good work/ life balance and we encourage candidates seeking flexibility in their next role to apply for any of our vacancies.

We are proud to have been recognised by The Law Society as gold standard for our Diversity and Inclusion Charter and to be Stonewall Diversity Champions.

Additional Information

If you are successful in receiving an offer of a role with our company a variety of pre-employment screening checks will be completed. Our screening checks can include but are not limited to your eligibility to work, professional and academic qualifications, any criminal records, your financial stability and references from previous employers. The screening that takes place will be relevant to your role and will vary from role to role.</div></div></div></div></div></div></div></div>

Company Services / Document Production Assistant

Explore 4123+ Office services assistant in Dubai this September. Find roles across top companies and apply now to boost your career.