administrative assistant

admin assistant

front office supervisor

sales officer

assistant accountant

office services assistant

Veracity Network Services

<p><b>Key Responsibilities</b></p><p><b>Driving Duties</b></p><ul><li>Safely drive company vehicles for staff transportation, document delivery, and official errands.</li><li>Ensure timely pickup and drop-off of staff, documents, and materials.</li><li>Maintain vehicle cleanliness and ensure routine servicing, insurance, and registration are up to date.</li><li>Follow traffic laws and company safety policies at all times.</li></ul><p><b>Office Assistance &amp; Cleaning Duties</b></p><ul><li>Clean the office daily and maintain a neat, organized, and hygienic working environment.</li><li>Ensure workstations, pantry, meeting rooms, and common areas are kept clean and tidy.</li><li>Assist with general office tasks such as filing, photocopying, scanning, and document management.</li><li>Handle courier services, bank visits, and government office submissions.</li><li>Support administrative staff with day-to-day office activities.</li></ul><p><b>Other Responsibilities</b></p><ul><li>Ensure proper arrangement of office supplies and furniture.</li><li>Maintain confidentiality of company information.</li><li>Report vehicle or office maintenance issues immediately.</li><li>Perform other duties as assigned by management.</li></ul><p><b>Requirements &amp; Qualifications</b></p><ul><li>Valid UAE driving license.</li><li>Experience as a driver and/or office assistant.</li><li>Knowledge of basic office operations and cleaning practices.</li><li>Familiarity with UAE roads and traffic regulations.</li><li>Honest, punctual, well-organized, and presentable.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,000.00 - AED2,500.00 per month</p>

Office Assistant cum Driver

HAS real estate

<p>We are looking for an Office Assistant to support daily administrative and office operations.</p><p>Responsibilities:</p><ul><li>Handling basic office tasks and filing</li></ul><ul><li>Assisting with data entry and documentation</li></ul><ul><li>Coordinating with staff and management</li></ul><ul><li>Maintaining office cleanliness and organization</li></ul><ul><li>Answering calls and assisting visitors when required</li></ul><p>Requirements:</p><ul><li>Basic computer knowledge</li></ul><ul><li>Good communication skills</li></ul><ul><li>Ability to follow instructions and work as part of a team</li></ul><p>Job Details:</p><ul><li>Location: Dubai, UAE</li></ul><ul><li>Employment Type: Full Time</li></ul><ul><li>Working Hours: As per company schedule</li></ul><p>Job Type: Full-time</p><p>Pay: AED1,500.00 - AED3,000.00 per month</p>

Office Assistant – HAS Real Estate (Female Applicants Only)

AWS DISTRIBUTION

<p><b>Job Summary:</b><br/>We are urgently looking for a reliable and organized Office Assistant to support daily office operations. The ideal candidate will assist with documentation, marketing support, and general administrative tasks.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle and maintain office documentation and records</li><li>Distribute flyers and assist with basic marketing activities</li><li>Support day-to-day office and administrative tasks</li><li>Assist team members as required to ensure smooth office operations</li></ul><p><b>Requirements:</b></p><ul><li>Basic knowledge of office work and documentation</li><li>Good communication and coordination skills</li><li>Willingness to assist with outdoor tasks such as flyer distribution</li><li>Responsible, punctual, and hardworking</li></ul><p>Job Type: Full-time</p><p>Pay: AED1,000.00 - AED1,500.00 per month</p><p>Application Question(s):</p><ul><li>What is your Current Salary ?</li><li>What is your Expected salary ?</li></ul>

Office Assistant

Milan Motors

<p>We are looking to hire a <b>well-presented Female Admin &amp; Accounts Officer</b> to join our <b>Car Trading Company</b> located in <b>Business Bay, Dubai</b>.</p><p><b>Requirements:</b></p><ul><li>Female candidate with a professional and presentable appearance</li><li>Proven experience in <b>administration and basic accounting</b></li><li>Strong organizational and communication skills</li><li>Proficient in Microsoft Office (Excel is a must)</li><li>Ability to handle invoices, records, and daily office tasks</li><li>Previous experience in the automotive industry is an advantage</li></ul><p><b>Job Location:</b> Business Bay &ndash; Dubai<br/><b>Employment Type:</b> Full-time</p><p>Interested candidates are kindly requested to send their <b>CV with a recent photo</b></p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p>

Job Vacancy: Female Admin & Accounts Officer

Confidential Company

<br/><p>- Day-to-day management of office operations and supplies.</p><p>- Personal assistance to management, including scheduling and travel bookings.</p><p>- Maintaining employee attendance and leave records.</p><p>- Assisting the PRO with visa renewals, Emirates IDs, passports, and other documentation.</p><p>- Managing employee folders and HR-related operations.</p><p>- Handling bills related to import/export, payables, and receivables.</p><p>- Coordinating license renewals and other compliance requirements.</p><p>- Preparing reports and assisting in documentation for management.</p><p>- Supporting team members and contributing to smooth workflow across departments.</p><br/>

Office Admin Assistant / Personal Assistant

Zahr Freighters

<div><p>Zahr Freighters is a growing logistics and freight services company in Dubai, known for its reliable operations and professional work culture. We are currently seeking a detail-oriented and proactive <b>Administrative Assistant</b> to support our daily office and operational activities. This role is ideal for a candidate who is well-organized, efficient, and capable of handling multiple administrative tasks in a fast-paced environment.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li>Provide general administrative and clerical support to the management and operations team.</li>
<li>Handle phone calls, emails, correspondence, and visitor coordination in a professional manner.</li>
<li>Maintain and organize files, records, and documentation both in physical and digital formats.</li>
<li>Assist in preparing reports, invoices, quotations, and other office documents.</li>
<li>Coordinate with internal departments to support logistics and operational requirements.</li>
<li>Schedule meetings, manage calendars, and arrange appointments as required.</li>
<li>Monitor office supplies and coordinate with vendors for timely replenishment.</li>
<li>Support basic HR and accounts-related administrative tasks when needed.</li>
</ul>
<p><b>Requirements and Skills</b></p>
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field preferred.</li>
<li>Proven experience as an Administrative Assistant, Office Assistant, or similar role.</li>
<li>Proficiency in MS Office applications such as Word, Excel, and Outlook.</li>
<li>Good communication skills in English; knowledge of Arabic is an added advantage.</li>
<li>Strong organizational skills with attention to detail and accuracy.</li>
<li>Ability to multitask, prioritize work, and meet deadlines.</li>
<li>Professional attitude with the ability to handle confidential information.</li>
</ul>
<p><b>What We Offer</b></p>
<ul>
<li>Competitive salary and benefits in accordance with UAE labor laws.</li>
<li>Stable work environment within a reputable logistics company.</li>
<li>Supportive team culture with opportunities to learn and grow.</li>
<li>Exposure to administrative operations within the freight and logistics industry.</li>
</ul>
<p>This <b>Administrative Assistant</b> position is based in <b>Dubai</b>, offering an excellent opportunity to build your career with Zahr Freighters. If you are motivated, organized, and looking to grow within a professional logistics organization, we encourage you to apply and join our team.</p></div>

Administrative Assistant

Ares Management

<div><div><i>Over the last 20 years, Ares&rsquo; success has been driven by our people and our culture. Today, our team is guided by our core values &ndash; Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy &ndash; and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.</i></div><div></div><div>
Job Description</div><div></div><div>
Summary:</div><div></div><div>
The Executive Assistant will be responsible for providing administrative assistance for professionals within the Global Client Solutions team in our Dubai Office. The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills as well as be able to handle a large workload in a fast-paced environment.</div><div>
The candidate will be responsible for providing seamless, professional support to enable the smooth running of the team, the office and the business.</div><div></div><div>
Primary Functions and Essential Responsibilities:</div><div></div><div>
Meeting Management</div><ul><li>
Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the team both internally / externally with clients and Ares global offices.</li><li>
Liaising with other Executive Administrators globally when necessary.</li><li>
Coordination of complex international travel arrangements for road shows including flight / hotel bookings, trains, and ground transportation; arranging Visa&rsquo;s where necessary and creating detailed travel itineraries.</li><li>
Minimal editing of PowerPoint documents and general correspondence (internal and external)</li><li>
Creating meeting agendas</li><li>
Printing and binding marketing presentations.</li><li>
Responsibility for keeping the investor portal document management system (Intralinks &amp; salesforce) up-to-date with client information (i.e. business cards and e-mails).</li></ul><div></div><div>
Event Planning</div><ul><li>
Partnering with the Event team and other Executive Assistants to organise events, including social investor events (e.g. dinner, cocktail events) and conferences</li><li>
Managing and reporting on the budget allocated for each event and arranging payment of all invoices.</li><li>
Coordination of the invitations (tracking attendance).</li><li>
Running the event on the day where necessary, and managing the third-party providers before, during and after the event. May require occasional event-related travel.</li></ul><div></div><div>
General Administration</div><ul><li>
Timely collection and processing of team expenses for both cash and American Express using the company expense system.</li><li>
Processing and approving invoices through the company accounts portal (Coupa)</li><li>
Supporting the other Executive Assistants where necessary.</li></ul><div></div><div>
Office Management</div><ul><li>
Key contact for Building management with regards to maintenance issues</li><li>
Arranging Building Access Cards and managing all security requirements for the office</li><li>
Managing Health and Safety and Fire Safety protocols</li><li>
Ordering Groceries and supplies for the office</li><li>
Setting up and managing Office Supply contracts and dealing with all invoicing and accounts with relation to these</li><li>
Managing the Office Budgets alongside European Corporate Services</li></ul><div></div><div>
Education:</div><ul><li>
Bachelor&rsquo;s Degree a plus but not essential</li><li>
Minimum 3-5 years of experience as an Administrative Assistant or 5-7 years as an Executive Assistant supporting a team in a professional, fast paced environment.</li></ul><div></div><div>
Experience / Skills Required:</div><ul><li>
Strong attention to detail and highly organised.</li><li>
Strong client service orientation.</li><li>
Experience in financial services required</li><li>
Effective prioritisation of multiple professionals.</li><li>
Heavy travel coordination; domestic &amp; international.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.</li><li>
Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook.</li><li>
Client Relationship Systems management is a plus.</li><li>
Good judgment as to when to escalate issues vs. solving problems independently.</li><li>
Working in a team of professional Executive Assistants to support and cover the business requirements where necessary.</li></ul><div></div><div>
Reporting Relationships</div>
International Administrative Manager Lead<div></div><div><i>
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.</i></div></div>

Executive Assistant

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