sales coordinator

executive assistant

project coordinator

office administrator

administrative assistant

office services coordinator

PRANIC DRUG STORE LLC

Job Title: Office CoordinatorJob Description: We are seeking an experienced and organized Office Coordinator to ensure the smooth daily operations of our office. The role involves handling administrative tasks, coordinating communication, and supporting staff to maintain a professional and efficient work environment. Fluency in Arabic is required, along with strong English communication skills.Responsibilities:Office Operations &amp; Coordination:<ul><li>Oversee daily office operations to ensure efficiency.</li><li>Act as the first point of contact for visitors, vendors, and internal staff.</li><li>Maintain a clean, organized, and professional office environment.</li></ul>Communication &amp; Correspondence:<ul><li>Answer and direct phone calls in a professional manner.</li><li>Manage incoming and outgoing emails and correspondence.</li><li>Handle incoming and outgoing mail and packages.</li></ul>Scheduling &amp; Support:<ul><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain meeting rooms and ensure resources are prepared.</li><li>Send reminders and notifications to staff.</li></ul>Inventory &amp; Supplies:<ul><li>Monitor and manage office supplies and stationery.</li><li>Place replenishment orders and track office-related expenses.</li></ul>Administrative Support:<ul><li>Assist departments with documentation, filing, and data entry.</li><li>Prepare correspondence, reports, and administrative documents.</li><li>Support management and HR in coordination tasks as required.</li></ul>Security &amp; Access Control:<ul><li>Maintain visitor logs and issue visitor passes.</li><li>Ensure compliance with office access and security protocols.</li></ul>Job Type: Full-timeRequirements:<ul><li>1&ndash;2 years of experience in an Office Coordinator, Admin Assistant, or similar role.</li><li>Strong organizational and multitasking skills.</li><li>Fluency in Arabic (required) and strong English communication skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Ability to commute/relocate to Dubai before starting work (required).</li></ul>Preferred:<ul><li>Female candidates preferred.</li><li>Previous experience in receptionist/administration/secretarial roles.</li></ul>Job Type: Full-timePay: From AED2,000.00 per monthExperience:<ul><li>Office Coordinator, Admin Assistant, or similar role: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Expected Start Date: 06/10/2025

Office Coordinator

<div>WSP is looking for a motivated and professional UAE National to join our team as a Coordinator &ndash; Workplace &amp; Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It&rsquo;s an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent.</div>
 <div><ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.
</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.
</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.
</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.
</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.
</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.
</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.
</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.
</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.
</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.
</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul></div>
 <div><ul><li>UAE Nationality (with a valid Family Book).
</li><li>Recent graduate with a Diploma or bachelor&rsquo;s degree in business administration, Communications, or a related field.
</li><li>0&ndash;2 years of work experience.
</li><li>Strong communication and interpersonal skills in both English and Arabic.
</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
</li><li>Professional demeanor with a positive attitude and customer service mindset.
</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.
</li><li>A genuine interest in building a career in corporate services, administration, or HR.
</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.
</li>Flexibility to support occasional internal events or office coordination tasks. 
<li>
</li></ul>Imagine a better future for you and a better future for us all.
Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself?
With us, you can. Apply today.</div> <div></div>

Office Coordinator_(Emirati National)

Investmenter Real Estate LLC

The Corporate Services Coordinator is a highly skilled and detail-oriented professional with proven expertisein business entity formation, corporate governance, and regulatory compliance. The role requires the ability to deliver precise, efficient, and client-centric corporate solutions that align with organizational and regulatory standards. This position plays a pivotal role in supporting clients through every stage of their business journey in the UAE, ensuring compliance with local laws, maintaining corporate records to the highest standards, and providing professional advisory support to facilitate smooth operations.Key Responsibilities<ul><li>Manage and oversee business registration and entity formation processes across UAE free zones and mainland jurisdictions.</li><li>Administer all aspects of corporate governance and compliance, including license renewals, amendments, cancellations, and statutory filings.</li><li>Prepare, review, and submit regulatory filings and documentation in accordance with UAE laws and relevant authority requirements.</li><li>Support contract management and legal administration, ensuring accuracy, confidentiality, and timely execution of corporate documentation.</li><li>Serve as the primary liaison with government authorities, free zone regulators, and key external stakeholders, ensuring professional representation at all times.</li><li>Provide advisory services to clients, guiding them on compliance requirements, process improvements, and business setup best practices.</li><li>Maintain and update corporate records, registers, and statutory files, ensuring full compliance with record-keeping standards.</li><li>Collaborate with internal teams to provide corporate services insights and contribute to process enhancements and compliance monitoring.</li><li>Support the execution of due diligence, KYC, and AML checks as part of client onboarding and risk management processes.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, or a related discipline.</li><li>2&ndash;4 years of proven experience in business setup, corporate services, or company secretarial functions within the UAE.</li><li>Strong knowledge of UAE corporate laws, free zone regulations, and compliance frameworks.</li><li>Exceptional organizational and analytical skills with meticulous attention to detail.</li><li>Excellent communication, interpersonal, and stakeholder management abilities.</li><li>High degree of professionalism, integrity, and confidentiality.</li><li>Proficiency in Microsoft Office Suite; experience with CRM or corporate services management systems is an advantage.</li></ul>Core Expertise&#10004; Business Registration &amp; Entity Formation &#10004; Corporate Governance &amp; Compliance &#10004; Regulatory Filings &amp; Documentation &#10004; Contract &amp; Legal Administration &#10004; Stakeholder Coordination &amp; Client AdvisoryApply using this link: https://app.whitecarrot.io/careers/investmenter-real-estate-l-l-c-/job/81f259f1-5456-4649-8b59-7088e39719f4?jobType=EXTERNALJob Type: Full-timeApplication Question(s):<ul><li>Are you available to join immediately?</li><li>What is your salary expectations?</li></ul>

Corporate Services Coordinator

Alpha source trading co.

Responsible for handling daily office operations, customer inquiries, and sales activities. Manages orders, coordinates with suppliers and clients, prepares invoices, maintains records, and supports overall sales targets and smooth office functioning.UAE Driver license (preferred)Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Office admin and sales coordinator

Andersen in the United Arab Emirates

<div>
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 CRM &amp; Data Management
 
 
 <ul>
 <li>
 Maintain and update client, contact, proposal, and opportunity records in Microsoft Dynamics 365 CRM.
 </li>
 <li>
 Conduct regular data audits to ensure accuracy and consistency across the system.
 </li>
 <li>
 Liaise with various teams to gather and input critical data for business operations.
 </li>
 </ul>
 
 
 Proposal &amp; Opportunity Support
 
 
 <ul>
 <li>
 Assist in the preparation of client proposals, including collecting inputs and formatting documents.
 </li>
 <li>
 Track proposal status and coordinate updates with relevant teams.
 </li>
 <li>
 Share weekly progress reports on proposals and opportunities.
 </li>
 </ul>
 
 
 Timesheet Management
 
 
 <ul>
 <li>
 Oversee timesheet entry, tracking, and approval workflows.
 </li>
 <li>
 Ensure timely and accurate submission and approval of timesheets.
 </li>
 <li>
 Follow up with team members on compliance and submission deadlines.
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Provide general administrative assistance including scheduling meetings, calendar coordination, and managing office supplies.
 </li>
 <li>
 Coordinate documentation and meetings across departments such as Tax, Legal, HR, and Risk.
 </li>
 <li>
 Assist in onboarding documentation and tracking for new clients.
 </li>
 </ul>
 
 
 Cross-Functional Coordination
 
 
 <ul>
 <li>
 Act as a point of contact for inter-departmental communication to support seamless workflows.
 </li>
 <li>
 Identify opportunities to improve administrative processes and propose solutions.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field
 </li>
 <li>
 3+ years of experience in CRM management, administrative support, or coordination roles
 </li>
 <li>
 Proficiency in Microsoft Dynamics 365 CRM and Microsoft Office Suite
 </li>
 <li>
 Excellent organizational and time management skills
 </li>
 <li>
 Strong communication skills and a collaborative mindset
 </li>
 <li>
 High attention to detail and ability to handle confidential information responsibly
 </li>
 <li>
 
 Must be currently based in the UAE
 
 </li>
 </ul>
 
 
</div>

Office Admin & CRM Coordinator

Al Waleed Refrigerant Gas Industry LLC

Job Title: Sales Coordinator / Sales AssistantJob Summary: We are seeking a proactive and organized Sales Coordinator / Sales Assistant to support our sales team and ensure smooth operations across sales, customer service, and administrative functions. The ideal candidate will have excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.Key ResponsibilitiesSales Support &amp; Coordination<ul><li>Provide administrative support to the sales team, including preparing reports, processing orders, and managing client databases.</li><li>Coordinate sales meetings, presentations, and events, ensuring logistics and materials are well-prepared.</li><li>Oversee order fulfillment and ensure timely, accurate delivery of products/services.</li></ul>Customer Interaction &amp; Service<ul><li>Serve as a key point of contact for clients&mdash;responding to inquiries, resolving issues, and ensuring high customer satisfaction.</li><li>Build and maintain strong client relationships; collect feedback to enhance service quality and sales processes.</li></ul>Reporting &amp; Analysis<ul><li>Monitor and track sales performance metrics; support the analysis of sales trends.</li><li>Prepare regular reports on sales activities, client engagement, and team productivity.</li></ul>Administrative Duties<ul><li>Maintain accurate documentation including sales contracts, reports, and other relevant paperwork.</li><li>Manage CRM entries, office supplies, vendor coordination, and overall office support.</li><li>Organize team schedules, meetings, and travel arrangements as needed.</li><li>Facilitate internal communication between sales, clients, and other departments to streamline workflow.</li></ul>Qualifications<ul><li>Education: High school diploma or equivalent (Bachelor&rsquo;s degree preferred).</li><li>Experience: Prior experience in sales support, administration, or a similar role is an advantage.</li></ul>Skills Required<ul><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficient in Microsoft Office (Excel, Word, PowerPoint) and CRM systems.</li><li>Detail-oriented with strong problem-solving capabilities.</li><li>Able to work independently and collaboratively in a fast-paced environment.</li></ul>Additional Requirements<ul><li>Flexible and adaptable to changing priorities.</li><li>Demonstrates professionalism and maintains confidentiality.</li></ul>Working Conditions<ul><li>Office-based role.</li><li>Full-time position; standard business hours .</li><li>Availability: Immediate joiner preferred.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per monthExperience:<ul><li>Sales Coordinator / Sales Assistant: 2 years (Preferred)</li></ul>

Sales Co-ordinator / Sales Assistant (ONLY FEMALE CANDIDATES)

Killgerm Building Maintenance LLC

We are hiring operations coordinator for our Dubai Office.Job Description :Scheduling &amp; Routing.Ensuring Services are completed as per contractual requirements.Preparing estimates.Following up with customers for estimate approval and schedule.Updating Customer records in CRM.Maintain other service records and customer data.Required Qualifications :Our Business Pest control, Cleaning and Grease Trap Services.Job Types: Full-time, Contract Contract length: 24 monthsPay: AED2,000.00 - AED2,500.00 per monthApplication Question(s):<ul><li>Visa Status</li></ul>

Operations Coordinator

Explore 4160+ Office services coordinator in Dubai this October. Find roles across top companies and apply now to boost your career.