administrative assistant

executive assistant

office administrator

office assistant

admin receptionist

office services coordinator

Ayat Group

<div>
 
 Ayat Development is looking for a highly organized, proactive, and dynamic Executive Office Coordinator to join our growing team. The ideal candidate will play a key role in supporting executive management and coordinating between consultants, contractors, authorities, and internal departments to ensure smooth day-to-day operations across the company.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate effectively with consultants, contractors, government authorities, and internal departments to ensure smooth workflow and timely execution of tasks.
 </li>
 <li>
 Assist executive management in daily administrative and operational activities.
 </li>
 <li>
 Prepare, draft, review, and manage professional letters, official correspondences, reports, and emails in both Arabic and English.
 </li>
 <li>
 Attend meetings with management, consultants, contractors, and authorities, while maintaining professional representation of the company.
 </li>
 <li>
 Prepare accurate and well-structured Minutes of Meetings (MOM) with strong attention to detail and timely distribution.
 </li>
 <li>
 Follow up on action items, pending approvals, submissions, permits, and coordination matters with all stakeholders.
 </li>
 <li>
 Maintain organized records of correspondence, project documents, meeting records, engineering drawings, and company files.
 </li>
 <li>
 Coordinate appointments, schedules, meetings, and executive calendars efficiently.
 </li>
 <li>
 Support management in handling confidential and sensitive information professionally.
 </li>
 <li>
 Ensure proper communication flow between departments and external parties.
 </li>
 <li>
 Monitor ongoing coordination tasks and ensure deadlines are achieved.
 </li>
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 Assist in preparing presentations, reports, company profiles, and executive documentation for meetings, authorities, and business presentations.
 </li>
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 Arrange and prepare professional presentations using all required computer applications and presentation tools with high-quality standards.
 </li>
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 Coordinate documentation and communication related to engineering drawings, technical submissions, consultant comments, and contractor correspondence.
 </li>
 <li>
 Review and organize engineering drawings and technical documents for tracking, filing, coordination, and communication purposes.
 </li>
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 Handle multiple priorities simultaneously while maintaining high accuracy and professionalism.
 </li>
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 Provide administrative and coordination support for development projects and company operations.
 </li>
 <li>
 Maintain strong attendance, punctuality, professionalism, and responsiveness in all company matters.
 </li>
 <li>
 Work effectively under pressure and within fast-paced project environments.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, Engineering Administration, or related field is preferred.
 </li>
 <li>
 Excellent verbal and written communication skills in both Arabic and English.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
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 Excellent interpersonal and coordination skills.
 </li>
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 High proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and presentation software.
 </li>
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 Strong ability to prepare professional letters, reports, presentations, and meeting documentation.
 </li>
 <li>
 High skill in arranging professional presentations, formatting reports, and preparing executive materials.
 </li>
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 Familiarity with engineering drawings, technical documentation, and construction-related correspondence.
 </li>
 <li>
 Ability to communicate effectively with consultants and contractors regarding technical documentation and project coordination matters.
 </li>
 <li>
 Ability to handle confidential information with professionalism and integrity.
 </li>
 <li>
 Strong problem-solving skills and ability to work independently
 </li>
 <li>
 Presentable personality with professional communication and meeting etiquette.
 </li>
 <li>
 Fast typing and note-taking skills are highly preferred
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Experience: Minimum 5 years of experience in the real estate development field in Dubai.
 </li>
 <li>
 Previous experience working with consultants, contractors, and government authorities in the UAE is mandatory.
 </li>
 <li>
 Fluent in Arabic and English (reading, writing, and speaking) is a must.
 </li>
 <li>
 Strong experience in coordination, executive support, and administrative management.
 </li>
 <li>
 Ability to work under pressure and manage multiple tasks efficiently.
 </li>
 <li>
 Active, dynamic, punctual, and highly committed personality.
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 
 Career growth opportunities in a fast-growing company.
 
 
 A professional and supportive work environment.
 
 
 Opportunity to work on high-profile real estate development projects.
 
</div>

Office Executive Coordinator

zcreatix

<div><div><div><h5 class="jobSectionHeader">Overview</h5> 
</div><div><h4 class="jobSectionHeader">Job Details:</h4> 


Prepare, update, and manage employment contracts, including extensions, renewals, and amendments.

Maintain accurate records of employee attendance, leave, holidays, and absences.

Collect and verify working hours data before it is processed for payroll calculations.

Organize and maintain HR files, contracts, and project documentation in a proper and systematic way.

Ensure all HR and administrative activities comply with company policies and applicable labor laws.

Monitor task progress and ensure compliance with client agreements and internal requirements.

Prepare, review, and issue invoices accurately within defined timelines.

Follow up on outstanding payments and handle collections in a professional and structured manner.

Communicate with clients effectively and manage discussions in a calm, respectful, and professional tone.

Maintain detailed records of client communication, invoicing, and payment tracking activities.

Provide administrative support and assist in coordination between internal departments when required.

Support reporting activities and ensure all records are updated and properly maintained.
<h4 class="jobSectionHeader">
Job Experience Requirements</h4> 


Bachelor&rsquo;s degree in Business Administration, Management, Law, or a related field.

At least 3 years of experience in administration, HR, or finance related roles.

Strong communication and negotiation skills with a professional approach.

Well organized, responsible, and able to manage multiple tasks efficiently.

Good knowledge of MS Office applications, especially Excel and Word.

High attention to detail with the ability to meet deadlines consistently.

About Company: 
ZCREATIX is a modern and growth-oriented organization focused on delivering high-quality results across multiple industries. We value creativity, innovation, and teamwork, and we are looking for motivated individuals who want to grow professionally while contributing to impactful projects in a fast-paced environment.
</div>
</div><div></div><div><div><h5 class="jobSectionHeader">Job Nature</h5>
</div><div>Full Time
</div></div><div></div><div><div><h5 class="jobSectionHeader">Job Location</h5>
</div><div>Dubai
</div></div><div></div><div><div><h5 class="jobSectionHeader">Job Level</h5>
</div><div>Sr. Position</div></div></div><div></div>

Office&HR Coordinator

Just Maid

We are looking for a Cleaning Operations Coordinator to join our team at Justmaid Cleaning Services. The ideal candidate will be responsible for managing day-to-day operations, handling client requests, and coordinating bookings efficiently.Key Responsibilities:<ul><li>Schedule and manage daily cleaning bookings in the system.</li><li>Address and resolve client inquiries and requests professionally.</li><li>Coordinate with drivers and cleaning teams to ensure smooth operations.</li><li>Maintain accurate records and provide daily operational updates to management.</li></ul>Requirements:<ul><li>Minimum of 1-year experience in the cleaning services industry.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and coordination abilities.</li><li>Proficiency in using booking systems and basic office software.</li><li>Preference for candidates currently based in Dubai.</li></ul>Note: Applications without relevant experience in the cleaning services industry will not be considered.Job Type: Full-timePay: From AED3,000.00 per monthWork Location: In person

Cleaning Operations Coordinator

Diamond Printing Press

Job Vacancy: Customer Service RepresentativeWe&rsquo;re looking for a Customer Service Representative (CSR) who is responsible for building and maintaining positive customer relationships, serving as the central coordinator for all customer print jobs. This role is responsible for handling client inquiries, processing orders, providing quotes, tracking jobs, resolving issues, and ensuring customer satisfaction throughout the production process. The CSR works closely with the production and delivery teams to ensure timely and accurate fulfillment of printing jobs.Key Responsibilities:<ul><li>Respond to customer inquiries via phone, email, or in-person in a prompt and professional manner</li><li>Handle customer inquiries regarding offset printing services (brochures, flyers, packaging, labels, etc.)</li><li>Provide accurate price quotes and product information based on customer requirements</li><li>Enter and manage customer orders in the system, ensuring all job specifications are clear and complete</li><li>Coordinate with design, prepress, and production departments to ensure jobs are produced to specifications and deadlines</li><li>Track job progress and proactively communicate status updates to customers</li><li>Resolve customer issues or complaints efficiently and professionally</li><li>Follow up on completed jobs to ensure customer satisfaction and encourage repeat business</li><li>Maintain up-to-date knowledge of company products, services, and capabilities</li><li>Assist in creating and maintaining customer records, job files, and related documentation</li><li>Support the sales team in managing customer accounts and building client relationships</li></ul>Requirements:&middot; Languages: English, Hindi, Malayalam (Must know how to speak)Please come on 03/June/2026 Wednesday at 10:00 am for the interview.Office location: Kindly search on Google (Diamond Printing Press)WALK - IN INTERVIEW (Directly come to our office. Please don't message or call)Please search on google our location and directly come to our office for interview.Work Location: In person

Customer Service Representative

redeck pools

Transport Coordinator &ndash; Dubai, UAEWe are currently hiring a Transport Coordinator for our operations in Dubai.Requirements:<ul><li>Minimum 2&ndash;5 years of experience as a Transport Coordinator, preferably in the construction industry.</li><li>Strong knowledge of vehicle scheduling, route planning, and manpower transportation.</li><li>Experience coordinating drivers, vehicles, and site transportation requirements.</li><li>Good communication and organizational skills.</li><li>Proficiency in MS Office and reporting.</li><li>Ability to work in a fast-paced environment and manage multiple site requirements.</li></ul>Preferred Qualifications:<ul><li>Construction industry experience is highly preferred.</li><li>Immediate joiners will be given preference.</li><li>UAE experience is an advantage.</li></ul>Location: Dubai, UAE Employment Type: Full-TimeInterested candidates may apply with their updated CV.Work Location: In person

Transport Coordinator – Dubai, UAE

China Civil Engineering Construction Corporation

Career Opportunities &ndash; Dubai RTA Infrastructure ProjectChina Civil Engineering Construction Corporation (CCECC) is expanding its project team in Dubai and is hiring experienced professionals for a high-profile Roads &amp; Transport Authority (RTA) infrastructure project.The project includes major roadworks, bridges, underpasses, flyovers, and multi-utility networks.Project Management / Construction<ul><li>Project Manager (1)</li><li>Construction Manager &ndash; Utilities (1)</li><li>Construction Manager &ndash; Structures (1)</li><li>Construction Manager &ndash; Roads (1)</li><li>Project Engineer &ndash; Utilities (2)</li><li>Project Engineer &ndash; Structures (2)</li><li>Project Engineer &ndash; Roads (2)</li><li>Site Engineer &ndash; Utilities (4)</li><li>Site Engineer &ndash; Structures (4)</li><li>Site Engineer &ndash; Roads (4)</li></ul>Engineering / Technical<ul><li>Senior Technical Engineer (2)</li><li>Technical Engineer (3)</li><li>Design Coordinator (1)</li></ul>Planning<ul><li>Senior Planning Engineer (1)</li><li>Planning Engineer (2)</li></ul>Commercial &amp; Contracts<ul><li>Contracts Manager (1)</li><li>Assistant Contracts Manager (1)</li><li>Quantity Surveyor (3)</li><li>Senior Quantity Surveyor (2)</li></ul>Utilities &amp; NOC<ul><li>Senior Utility Engineer (2)</li><li>Utility Engineer (4)</li><li>NOC Coordinator (2)</li><li>Stakeholder Coordinator (2)</li></ul>QA/QC &amp; Material<ul><li>Senior QA/QC Engineer (1)</li><li>QA/QC Engineer (2)</li><li>QA/QC Inspector (4)</li><li>Material Engineer (1)</li><li>Lab Technician (4)</li></ul>HSE &amp; Traffic Management<ul><li>HSE Manager (1)</li><li>Senior HSE Engineer (2)</li><li>HSE Officer (3)</li><li>Traffic Management Engineer (TTM) (1)</li><li>Traffic Management Supervisor (1)</li></ul>Survey<ul><li>Chief Surveyor (2)</li><li>Land Surveyor (3)</li></ul>Drafting / BIM<ul><li>Senior Draughtsman (2)</li><li>Draughtsman &ndash; Roads (3)</li><li>Draughtsman &ndash; Utilities &amp; NOC (3)</li><li>Draughtsman &ndash; Structures (2)</li><li>Draughtsman &ndash; TTM (2)</li><li>BIM Modeler / BIM Coordinator (2)</li></ul>Plant / Logistics / Support<ul><li>Machinery Coordinator (2)</li><li>Storekeeper (2)</li><li>Document Controller (2)</li><li>Lifting Appointed Supervisor (3)</li></ul>Application DetailsEmail: libin.kurian@cceccdubai.com Subject Line: Mention the position applied forOnly relevant profiles with Dubai RTA project experience will be considered.CANDIDATES WITHOUT UAE EXPERIENCE SHOULD NOT APPLYSalary &amp; Benefits<ul><li>Competitive salary package (based on experience and role)</li><li>Accommodation provided by company</li><li>Transportation provided by company</li><li>Medical insurance as per UAE labor law</li><li>Annual leave as per company policy</li><li>Overtime and additional benefits as per company policy</li><li>Opportunity to work on high-profile Dubai RTA infrastructure projects</li><li>Career growth within a leading international construction company</li></ul>China Civil Engineering Construction Corp , Level 3, Office No. 354, European Business Centre, Dubai Investment Park 1, Dubai, United Arab EmiratesPay: AED25,000.00 - AED45,000.00 per monthApplication Question(s):<ul><li>What is your Notice Period ?</li><li>Do you have Dubai RTA experience ?</li><li>What is your Current Location ?</li><li>What is your Current salary + Benefits if any ?</li><li>Please share your contact number.</li></ul>Work Location: In person

CHINA CIVIL ENGINEERING CONSTRUCTION CORP DUBAI - (RTA Project)

Elite Overseas Building Contracting

Hostess &amp; CoordinatorAdministration / Front Office / Client RelationsReporting to : Operations Manager / Administration Manager / Project ManagerJob PurposeThe Hostess &amp; Coordinator is responsible for professionally welcoming visitors, clients, and guests while coordinating administrative and operational support activities within the organization. The role ensures smooth front office operations, maintains positive customer relations, and supports internal coordination between departments, clients, suppliers, and site teams.Key ResponsibilitiesFront Office &amp; Reception Duties<ul><li>Welcome and assist visitors, clients, vendors, and employees in a professional and courteous manner.</li><li>Maintain reception and waiting areas in a clean, organized, and presentable condition.</li><li>Answer and direct incoming phone calls, emails, and inquiries efficiently.</li><li>Make and carry hot/cold beverages as per the client request.</li><li>Manage visitor registration and maintain visitor logs as per company procedures.</li><li>Coordinate meeting room bookings and arrange refreshments when required.</li></ul>Coordination &amp; Administrative Support<ul><li>Coordinate between departments, project teams, suppliers, and clients for daily operational requirements.</li><li>Assist management in scheduling meetings, appointments, and site visits.</li><li>Prepare and maintain records, reports, correspondence, and filing systems.</li><li>Support HR and administration activities including onboarding coordination, document collection, and employee communication.</li><li>Follow up on pending tasks, approvals, and operational requirements.</li><li>Maintain office supplies inventory and coordinate procurement requests.</li></ul>Customer Service &amp; Communication<ul><li>Handle client and customer inquiries professionally and maintain positive relationships.</li><li>Ensure timely communication and coordination with internal and external stakeholders.</li><li>Assist in organizing company events, meetings, staff gatherings, and client visits.</li><li>Support management with hospitality arrangements for VIP guests and visitors.</li></ul>Operational Support<ul><li>Coordinate transportation, accommodation, or logistics arrangements when required.</li><li>Assist project/site teams with administrative coordination and documentation.</li><li>Ensure confidentiality of company information and records.</li><li>Support implementation of company policies, procedures, and office standards.</li></ul>Accountability<ul><li>Professional handling of visitors, clients, and guests.</li><li>Accuracy and timely completion of coordination and administrative tasks.</li><li>Proper maintenance of records, schedules, and communication.</li><li>Maintaining professional appearance and behavior at all times.</li><li>Ensuring smooth front office and coordination operations.</li><li>Compliance with company policies, UAE labor laws, and health &amp; safety requirements.</li></ul>Role RequirementsEducational Qualification<ul><li>Diploma or Bachelor&rsquo;s Degree in Administration, Hospitality, Business Management, or related field.</li></ul>Experience<ul><li>Minimum 2&ndash;5 years of experience in front office, customer service, hospitality, or coordination roles.</li><li>UAE/GCC experience preferred.</li></ul>Pay: AED5,000.00 - AED5,500.00 per monthLanguage:<ul><li>Italian (Required)</li><li>French (Required)</li><li>German (Required)</li><li>Spanish (Preferred)</li><li>Ukrainian (Preferred)</li><li>Portuguese (Preferred)</li><li>Romanian (Preferred)</li><li>Greek (Preferred)</li></ul>Work Location: In person

Hostess / Administrator

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