sales coordinator

office manager

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logistics coordinator

admin assistant

office services coordinator

XAD Technologies LTD

About the job CEO OFFICE- Databases Coordinator Job Description: CEO Office Databases CoordinatorRole Overview: The Databases Coordinator in the CEO Office oversees the management, optimization, and security of critical data systems to drive executive decisions. This role demands precision, analytical rigor, and the ability to transform raw data into strategic insights.Key Responsibilities: Database Management & Reporting<ul><li>Oversee maintenance, security, and accuracy of core business databases.</li><li>Design automated dashboards and reports for real-time executive visibility.</li><li>Ensure seamless data accessibility and consistency across platforms.</li></ul>Executive Decision Support<ul><li>Analyze and synthesize complex datasets into actionable insights for the CEO.</li><li>Deliver high-impact presentations, summaries, and reports tailored to leadership needs.</li><li>Align cross-departmental data inputs for unified strategic reporting.</li></ul>Process Optimization<ul><li>Centralize business-critical data repositories for streamlined workflows.</li><li>Identify and eliminate bottlenecks in data collection, analysis, and dissemination.</li></ul>Compliance & Security<ul><li>Enforce data governance policies to safeguard confidentiality and integrity.</li><li>Audit compliance with regulatory standards and internal protocols.</li><li>Identify and resolve data vulnerabilities proactively.</li></ul>Key Requirements: Education: Bachelors/Masters in Data Analytics, IT, or related field. Experience: 3+ years in data management, BI, or executive support roles. Skills: Mastery of SQL, Excel, Power BI/Tableau, and data automation tools. Traits: Analytical, meticulous, and deadline-driven with a focus on impact.Why Join?<ul><li>Play a pivotal role in shaping executive strategy through data.</li><li>Work with cutting-edge tools in a high-visibility, fast-paced environment.</li><li>Competitive benefits and growth opportunities.</li></ul>Apply Now to become the backbone of data-driven leadership!<img src="https://www.jobg8.com/Tracking.aspx?n5tSDoUM%2b4a7N%2fVqxr%2fE%2fb6tOo6Ikasij" width="0" height="0" />

CEO OFFICE- Databases Coordinator

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
This opportunity is part of AECOM&rsquo;s Fursa Program and open exclusively to UAE Nationals holding a valid family book.
AECOM are currently seeking a Front Office Coordinator to be based in Dubai. The Front Office Coordinator serves as the first point of contact for clients, visitors, and staff, ensuring a welcoming and professional environment. This role is responsible for managing the reception area, handling communications, and supporting administrative operations to ensure the smooth functioning of the office.
Responsibilities:<ul><li>
Greet and assist visitors and clients in a courteous and professional manner.</li><li>
Answer, screen, and direct incoming calls and emails.</li><li>
Manage incoming and outgoing mail, packages, and deliveries.</li><li>
Maintain and organize the reception area to ensure it is tidy and welcoming.</li><li>
Schedule appointments, meetings, and conference room bookings.</li><li>
Maintain and update office records, files, and databases.</li><li>
Assist with basic bookkeeping and accounting tasks.</li><li>
Coordinate travel arrangements and accommodations for staff and guests.</li><li>
Monitor and manage inventory of office supplies and equipment.</li><li>
Support event planning and coordination.</li><li>
Perform general clerical duties such as filing, photocopying, and data entry.</li><li>
Provide administrative support to management and other departments.</li><li>
Ensure compliance with office policies and procedures.</li></ul> 

Qualifications 
<ul><li>
High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or related field preferred.</li><li>
2+ years of experience in a front office, receptionist, or administrative role.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>
Excellent verbal and written communication skills.</li><li>
Strong organizational and multitasking abilities.</li><li>
Professional demeanor and customer-centric attitude.</li><li>
Ability to work independently and collaboratively in a fast-paced environment.</li><li>
Eligibility: As part of AECOM&rsquo;s commitment to Emiratisation and in compliance with UAE labor law, only UAE Nationals with a family book will be considered for this role.</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Font Office Coordinator إماراتيين (خلاصة القيد)

ZILLIONAIRE MARKETS

The office coordinator keeps the workplace running smoothly by managing daily operations, supporting staff, and ensuring an organized, professional environment. Key Responsibilities Oversee office supplies, equipment, and vendor coordination Welcome visitors and manage calls, mail, and deliveries Schedule meetings and support team events Assist with HR onboarding and office communications Handle invoices, expenses, and basic record-keeping Qualifications 2+ years in office admin or coordination Strong organizational and multitasking skills Clear communication and people skills Proficient in MS Office or Google Workspace Reliable, detail-oriented, and solutions-focused

Office Coordinator

Confidential Careers

Coordinator/Office Manager COO (Temp Contract) The Office Manager - Office of the COO provides comprehensive administrative and operational support to the Chief Operating Officer and ensures the smooth coordination of activities across the operations department. The role acts as a central point of contact for internal and external stakeholders, manages office functions, and facilitates efficient communication, documentation, and workflow within the COO's office. Key Responsibilities Executive Support & Coordination <ul> <li>Serve as the primary administrative and operational support to the COO.</li> <li>Manage the COO's calendar, appointments, travel arrangements, and correspondence.</li> <li>Prepare meeting agendas, presentations, reports, and minutes with high accuracy and confidentiality.</li> <li>Coordinate cross-departmental communications and ensure timely follow-up on action items and deliverables.</li> <li>Support the COO in monitoring key operational KPIs and preparing performance dashboards or updates.</li> </ul> Office & Operations Management <ul> <li>Oversee day-to-day administrative functions related to the COO's office and operational teams.</li> <li>Ensure the office environment is well-organized, professional, and efficient.</li> <li>Coordinate logistics for leadership meetings, visits, and internal reviews.</li> <li>Manage office supplies, facilities requests, and service vendors supporting the COO's function.</li> </ul> People & Communication <ul> <li>Act as liaison between the COO and other executives, departments, and external partners.</li> <li>Support onboarding and coordination of staff within the operations function.</li> <li>Promote effective internal communication, maintaining confidentiality and professionalism at all times.</li> </ul> Documentation & Compliance <ul> <li>Maintain and organize operational documents, approvals, and correspondence.</li> <li>Track approvals, project documentation, and ensure compliance with company governance standards.</li> <li>Handle sensitive information with discretion and ensure secure record keeping.</li> </ul> Reporting & Analysis <ul> <li>Assist in preparing reports, executive summaries, and presentations for management and board reviews.</li> <li>Support the COO in tracking business initiatives, projects, and team performance.</li> <li>Consolidate data from various departments and prepare concise reports or insights when required.</li> </ul> Qualifications & Experience <ul> <li>Bachelor's degree in Business Administration, Management, or related field.</li> <li>5-8 years of experience in office management, executive assistance, or administrative coordination - preferably supporting C-level executives.</li> <li>Strong organizational and multitasking skills with the ability to handle confidential matters professionally.</li> <li>Proficient in MS Office Suite (Excel, PowerPoint, Outlook, Word); experience with ERP or workflow systems preferred.</li> <li>Excellent written and verbal communication skills in English.</li> <li>Professionalism and discretion at all times.</li> <li>Strong interpersonal and stakeholder management skills.</li> <li>Attention to detail and initiative-taking attitude.</li> <li>Time management and prioritization skills.</li> <li>High level of confidentiality, judgment, and reliability.</li> </ul> Seniority level <ul> <li>Associate</li> </ul> Employment type <ul> <li>Temporary</li> </ul> Job function <ul> <li>Administrative</li> <li>Facilities Services</li> </ul><img src="https://www.jobg8.com/Tracking.aspx?Lpr6zL7TZRFhRuYxAfC3rCkUB4V0vbncy" width="0" height="0" />

Coordinator/Office Manager COO (Temp Contract)

Taaeen

Office Coordinator (UAE Nationals only) We are supporting a well-established organisation in Al Quoz, Dubai with the recruitment of Emirati talent. We are seeking enthusiastic Emirati candidates who are ready to begin their careers in an entry-level Coordinator role. Prior work experience is not required-we welcome fresh graduates as well as candidates who may have gaps after their studies and are eager to re-enter the workforce. This is an excellent opportunity to start your professional journey, gain valuable workplace exposure, and build a foundation for career growth. Salary Budget: 7000 AED Plus Nafis Working Hours: 8:00 AM - 5:00 PM, Monday to Friday Requirement: Valid driver's license and personal vehicle Seniority level <ul><li>Entry level</li></ul> Employment type <ul><li>Full-time</li></ul> Job function <ul><li>Customer Service, Administrative, and Advertising</li></ul> Industries <ul><li>Packaging and Containers Manufacturing and Plastics Manufacturing</li></ul> Referrals increase your chances of interviewing at Taaeen by 2x<img src="https://www.jobg8.com/Tracking.aspx?XYhBVONonz6sEEdbPA3f%2fKSjcjoy6Qr5h" width="0" height="0" />

Office Coordinator (UAE Nationals only)

WSP in the Middle East

WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services.It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent. Responsibilities <ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul> Qualifications <ul><li>UAE Nationality (with a valid Family Book).</li><li>Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.</li><li>0-2 years of work experience.</li><li>Strong communication and interpersonal skills in both English and Arabic.</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Professional demeanor with a positive attitude and customer service mindset.</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.</li><li>A genuine interest in building a career in corporate services, administration, or HR.</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.</li><li>Flexibility to support occasional internal events or office coordination tasks.</li></ul>Imagine a better future for you and a better future for us all. Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about.What if you could do the best work of your life and create a legacy for yourself? With us, you can. Apply today.<img src="https://www.jobg8.com/Tracking.aspx?GNl9oJpztr%2fuHF2feDXobftSy%2fpA%2f6ink" width="0" height="0" />

Office Coordinator_(Emirati National)

Eva Interiors

<div>
 
 The Office Coordinator serves as the operational anchor of EVA Interiors, responsible for ensuring that the company&rsquo;s offices function with precision, structure, and alignment to EVA&rsquo;s high standards of excellence.
 
 
 
 
 
 This role goes beyond administration &mdash; it is accountable for governance, operational efficiency, process improvement, and internal service delivery.
 
 
 
 
 
 The Office Coordinator ensures that EVA&rsquo;s infrastructure, resources, and workflows fully support the productivity of its creative, design, and project management teams.
 
 
 
 
 
 
 Expected Outcome:
 
 
 
 An integrated, well-governed office environment where every operational element &mdash; people, processes, vendors, and compliance &mdash; works in synchronization to reflect EVA&rsquo;s professionalism, efficiency, and brand sophistication
 
 
 
 
 
 
 A. Operational Governance &amp; Office Excellence
 
 
 <ul>
 <li>
 Design and implement office governance frameworks, ensuring consistent standards across Fujairah and Dubai offices.
 </li>
 <li>
 Develop and maintain administrative SOPs covering documentation, approvals, travel, and facility operations.
 </li>
 <li>
 Lead the execution of office improvement initiatives to enhance functionality, employee experience, and visual representation in line with EVA&rsquo;s design philosophy.
 </li>
 <li>
 Act as the operational liaison between departments, ensuring smooth internal coordination and issue escalation.
 </li>
 <li>
 Implement structured reporting on office performance metrics, expenses, and compliance status to senior management.
 </li>
 </ul>
 
 
 B. Facilities, Assets &amp; Vendor Governance
 
 
 <ul>
 <li>
 Oversee full facilities management, including lease renewals, space optimization, and contractor performance.
 </li>
 <li>
 Establish vendor governance standards (SLAs, performance reviews, and renewal tracking).
 </li>
 <li>
 Partner with the Design Delivery and Projects teams to ensure any space modifications, fit-outs, or relocations meet operational timelines and brand aesthetics.
 </li>
 <li>
 Manage asset inventory (furniture, IT, equipment), ensuring lifecycle tracking and cost accountability.
 </li>
 </ul>
 
 
 C. Financial &amp; Resource Control
 
 
 <ul>
 <li>
 Develop and manage the office operations budget in coordination with Finance.
 </li>
 <li>
 Control administrative spending, ensuring transparent reporting and measurable cost savings.
 </li>
 <li>
 Oversee procurement requests and vendor payments in line with EVA&rsquo;s approval matrix.
 </li>
 <li>
 Generate quarterly reports on cost utilization, savings opportunities, and efficiency outcomes.
 </li>
 </ul>
 
 
 
 
 
 Key Internal &amp; External Relationships
 
 
 <ul>
 <li>
 
 Internal:
 
 CEO, Head of HR, Head of Design, CFO, Project Managers, IT, and Procurement.
 </li>
 <li>
 
 External:
 
 Landlords, facility management, government entities, service providers, and corporate vendors.
 </li>
 </ul>
 
 
 
 
 
 Qualifications, Skills &amp; Experience
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or related field.
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 Minimum 3-5 years of experience in office or administrative management within the UAE.
 </li>
 <li>
 Prior experience in the
 
 interior design, construction, or fit-out industry
 
 is highly preferred.
 </li>
 <li>
 Proven experience in vendor management, facility coordination, and administrative supervision.
 </li>
 </ul>
 
 
 Technical Skills:
 
 
 <ul>
 <li>
 Proficiency in MS Office (Excel, Outlook, Word, PowerPoint).
 </li>
 <li>
 Knowledge of ERP systems (Epicor or similar) is an advantage.
 </li>
 <li>
 Strong organizational, reporting, and multitasking skills.
 </li>
 </ul>
 
 
 
 
 
 5.Behavioral Competencies:
 
 
 <ul>
 <li>
 Professionalism &amp; Integrity
 </li>
 <li>
 Ownership &amp; Accountability
 </li>
 <li>
 Planning &amp; Organization
 </li>
 <li>
 Team Collaboration
 </li>
 <li>
 Attention to Detail
 </li>
 <li>
 Service Orientation
 </li>
 </ul>
 
 
 
 
 
 6. Personal Attributes
 
 
 <ul>
 <li>
 Calm, composed, and resourceful with a strong sense of ownership.
 </li>
 <li>
 Service-driven mindset with attention to detail.
 </li>
 <li>
 Reliable, discreet, and professional in handling internal and external communication.
 </li>
 <li>
 Reflects EVA&rsquo;s culture of excellence, design sophistication, and operational discipline.
 </li>
 </ul>
 
 
</div>

Explore 6094+ Office services coordinator in Dubai this October. Find roles across top companies and apply now to boost your career.

6094 office services coordinator jobs IN Dubai

CEO OFFICE- Databases Coordinator

Font Office Coordinator إماراتيين (خلاصة القيد)

Office Coordinator

Coordinator/Office Manager COO (Temp Contract)

Office Coordinator (UAE Nationals only)

Office Coordinator_(Emirati National)

Office Coordinator