administrative assistant

office administrator

office assistant

admin assistant

office admin

office services manager

Confidential

<div>
 
 We are seeking a motivated Office Manager to become a key player in our dynamic team.
 
 
 You will be part of a company that values ownership, innovation and meaningful results. If
 
 
 you thrive on making the workplace efficient, welcoming and aligned with our mission &mdash;
 
 
 this is your chance to step up.
 
 
 
 
 
 
 What You'll Do
 
 
 
 
 
 
 Office Operations
 
 
 - Own and oversee all day-to-day office operations, creating an environment where the team
 
 
 can focus on impact
 
 
 - Manage facilities, office maintenance, utilities and other infrastructure to support high
 
 
 performance
 
 
 - Act as the central liaison for vendors, suppliers and service partners &mdash; ensuring our office
 
 
 ecosystem runs smoothly
 
 
 
 
 
 Office Life &amp; Supplies
 
 
 - Ensure the office is always clean, organized, and fully stocked
 
 
 - Maintain office supplies: stationery, equipment, fresh fruit, snacks, and water
 
 
 - Coordinate purchasing and ensure the workspace is functional and future-ready
 
 
 
 
 
 Hospitality &amp; Communication
 
 
 - Welcome guests, clients and partners with warmth and professionalism, reflecting our
 
 
 brand values
 
 
 - Handle incoming and outgoing correspondence, deliveries, mail and courier services
 
 
 promptly
 
 
 - Be the go-to person for anything office-related
 
 
 Team Support &amp; Culture
 
 
 - Plan and organise internal meetings, team events and office gatherings that bring our
 
 
 culture to life
 
 
 - Coordinate travel arrangements and logistics when required
 
 
 - Uphold health, safety and security standards &mdash; helping build a space where people can
 
 
 thrive
 
 
 
 
 
 
 What We're Looking For
 
 
 
 Experience
 
 
 - Previous experience as Office Manager, Administrator or similar role &mdash; you know how to
 
 
 keep things running
 
 
 - Track record of keeping things organized in a fast-paced environment
 
 
 
 
 
 Skills
 
 
 - Excellent organisational skills, with the ability to prioritize, multitask and keep things
 
 
 moving
 
 
 - Strong written and verbal communication in English
 
 
 - Tech-savvy: comfortable using MS Office and other digital tools
 
 
 - Experience managing vendors and suppliers
 
 
 
 
 
 Mindset
 
 
 - Proactive &amp; solutions-oriented: You don't wait to be told &mdash; you see what needs doing and
 
 
 you do it
 
 
 - Detail-oriented: You notice when something is running low and fix it before anyone
 
 
 mentions it
 
 
 - Reliable: A positive, friendly attitude and a strong sense of responsibility &mdash; the office runs
 
 
 best when everyone can rely on you
 
 
 - Independent &amp; collaborative: Comfortable working independently and collaborating across
 
 
 teams in a fast-paced tech-driven company
 
 
 - Growth-oriented: Eager to learn, improve, and grow with the company
 
 
 
 
 
 
 What We Offer
 
 
 
 - Competitive salary
 
 
 - A growing international company with ambitious goals
 
 
 - Opportunity to shape the office culture from the ground up
 
 
 - Collaborative, supportive team environment
 
 
 - Room to grow and take on new responsibilities
 
</div>

Office Manager

Four Principles

<div>About the Role

We are looking for a highly organized and proactive Administrative Assistant / Office Manager to ensure smooth daily operations in our Dubai office. This role combines general administrative responsibilities with hands-on office management. You will be the go-to person for maintaining a well-functioning workspace, supporting employees, coordinating with suppliers, and assisting the People &amp; Culture team with operational tasks.

Key Responsibilities

Office &amp; Facilities Management
<ul>
<li>Oversee day‑to‑day office operations to ensure a smooth, organized, and efficient working environment.</li>
</ul><ul><li>Manage office supplies and consumables and ensure timely replenishment.</li>
</ul><ul><li>Coordinate with vendors, maintenance teams, and other service providers to maintain a functional and well‑presented office.</li>
</ul><ul><li>Monitor and support facility needs, including consumables.</li>
</ul><ul><li>Support operational workflows and help streamline administrative processes.</li>
</ul>
Reception &amp; Administrative Support
<ul>
<li>Welcome visitors, receive deliveries, and handle incoming calls in a professional and courteous manner.</li>
</ul><ul><li>Maintain office and meeting rooms and assist with office‑related requests from employees.</li>
</ul><ul><li>Provide general administrative support, including preparing documents, presentations, reports, and spreadsheets.</li>
</ul><ul><li>Coordinate travel arrangements such as hotel reservations and flight bookings.</li>
</ul>
Operations &amp; Events
<ul>
<li>Assist in organizing internal office events, meetings, and team‑building activities.</li>
</ul><ul><li>Help with internal event‑related logistics as needed.</li>
</ul>
Marketing Support
<ul>
<li>Assist with basic marketing‑related activities, such as preparing materials, coordinating with suppliers, and supporting branding or promotional initiatives.</li>
</ul>
Requirements
<ul>
<li>Bachelor's degree in Business Administration</li>
</ul><ul><li>Minimum of 3 years&rsquo; experience in an administrative capacity, such as Office Manager or Team Assistant, ideally within a professional services environment.</li>
</ul><ul><li>Strong proficiency in Microsoft Excel, Word, and PowerPoint.</li>
</ul><ul><li>Excellent organizational skills with attention to detail.</li>
</ul><ul><li>Strong communication and interpersonal skills; positive mindset and service oriented.</li>
</ul><ul><li>Ability to work fully on-site in our Dubai office (no remote or hybrid options).</li>
</ul><ul><li>Proactive, reliable, and able to work independently.</li>
</ul><ul><li>Fluent in English Language, Arabic Language is a plus.</li></ul></div>
 <div><div><h2 class="jobSectionHeader">Any questions #jobs?</h2>
Let's get in touch
<div><div><h3 class="jobSectionHeader">Christina Sier</h3>
People &amp; Culture Director
Dubai, UAE
chs@fourprinciples.com</div></div></div></div>

Dubai Holding Entertainment

<div>
 
 
 About Dubai Holding Entertainment
 
 
 
 
 
 
 Dubai Holding Entertainment offers an impressive portfolio of world-class destinations and experiences that make Dubai one of the most exciting tourism and leisure hubs in the world.
 
 
 From Ain Dubai &mdash; the world&rsquo;s tallest observation wheel &mdash; to Global Village, Dubai Parks and Resorts&trade;, Coca-Cola Arena, Roxy Cinemas and The Green Planet, our attractions welcome millions of guests every year and deliver exceptional experiences at scale.
 
 
 
 
 
 Behind every one of those experiences is a corporate team that keeps the business running smoothly, efficiently, and professionally &mdash; and that&rsquo;s where this role comes in.
 
 
 
 
 
 
 Why this role matters
 
 
 
 
 
 
 At DHE, our senior leadership team operates at pace &mdash; across multiple business units, projects, and stakeholders.
 
 
 
 
 
 This role sits at the centre of that.
 
 
 
 
 
 As
 
 Office Manager
 
 , you will be the operational backbone of the DHE Corporate Strategy function &mdash; ensuring the office runs seamlessly, leadership is supported at the highest level, and stakeholders experience a professional, efficient, and well-organised environment.
 
 
 This is not a traditional admin role.
 
 
 
 
 
 This is a
 
 high-trust, high-impact position
 
 for someone who can anticipate needs, think ahead, solve problems before they escalate, and operate with discretion and professionalism at all times.
 
 
 
 
 
 
 What you&rsquo;ll be responsible for
 
 
 
 
 
 
 
 At a leadership support level, you will:
 
 
 <ul>
 <li>
 Provide comprehensive executive support to the senior leadership team
 </li>
 <li>
 Prepare high-quality reports, presentations, correspondence, and briefing materials
 </li>
 <li>
 Manage complex calendars, travel arrangements, expenses, and key documentation
 </li>
 <li>
 Support strategic projects and ad-hoc initiatives as required
 </li>
 <li>
 Ensure leadership are always prepared, informed, and positioned for success
 </li>
 </ul>
 
 
 
 
 
 At an office operations level, you will:
 
 
 <ul>
 <li>
 Oversee the day-to-day running of the DHE Corporate Strategy office
 </li>
 <li>
 Develop and maintain efficient office processes, systems, and workflows
 </li>
 <li>
 Manage office vendors, suppliers, equipment, and services
 </li>
 <li>
 Maintain office supplies and ensure the environment is always fully operational
 </li>
 <li>
 Create a professional, welcoming, and high-standard working environment
 </li>
 </ul>
 
 
 
 
 
 At a stakeholder &amp; coordination level, you will:
 
 
 <ul>
 <li>
 Act as the first point of contact for senior management matters
 </li>
 <li>
 Manage sensitive and confidential communications with professionalism
 </li>
 <li>
 Coordinate meetings, leadership forums, and executive events end-to-end
 </li>
 <li>
 Prepare agendas, materials, minutes, and follow-ups for key meetings
 </li>
 <li>
 Act as a trusted liaison between leadership, internal teams, and external partners
 </li>
 <li>
 Build strong working relationships across the DHE business and wider group
 </li>
 </ul>
 
 
 
 
 
 How success will be measured
 
 
 
 Your impact in this role will be visible through:
 
 <ul>
 <li>
 Seamless daily operations of the Corporate Strategy office
 </li>
 <li>
 Efficient, well-coordinated executive schedules and meetings
 </li>
 <li>
 High-quality documentation, reporting, and communications
 </li>
 <li>
 Strong stakeholder feedback and leadership confidence
 </li>
 <li>
 Proactive problem-solving and minimal operational disruption
 </li>
 <li>
 A professional, well-run office environment that supports performance
 </li>
 </ul>
 
 
 
 
 
 What we&rsquo;re looking for
 
 
 
 This role suits a
 
 highly organised, proactive, and trusted professional
 
 who thrives in a fast-paced executive environment.
 
 
 
 
 
 You will bring:
 
 <ul>
 <li>
 A degree in Business Administration or a related field
 </li>
 <li>
 Proven experience in office management or executive support roles
 </li>
 <li>
 Strong organisational and multitasking ability
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 High attention to detail and strong problem-solving capability
 </li>
 <li>
 Ability to operate independently and manage competing priorities
 </li>
 <li>
 Professional discretion and ability to handle confidential information
 </li>
 <li>
 Strong interpersonal skills and stakeholder management capability
 </li>
 </ul>
 
 
 
 
 
 Additional strengths that will set you apart
 
 
 <ul>
 <li>
 Experience supporting C-level or senior executive leadership
 </li>
 <li>
 Experience within large, complex organisations or corporate environments
 </li>
 <li>
 Experience coordinating leadership meetings, board packs, or strategy sessions
 </li>
 <li>
 Experience managing vendors and office operations end-to-end
 </li>
 <li>
 A solutions-focused mindset with strong initiative
 </li>
 </ul>
 
 
 
 
 
 Who you&rsquo;ll work with
 
 
 
 Internally, you will work closely with:
 
 <ul>
 <li>
 Executive Leadership Team
 </li>
 <li>
 Strategy, Finance, HR, Legal and Operations teams
 </li>
 </ul>
 
 
 
 
 Externally, you will engage with:
 
 <ul>
 <li>
 Vendors and service providers
 </li>
 <li>
 External partners and stakeholders
 </li>
 <li>
 Visitors and guests to the Corporate Strategy office
 </li>
 </ul>
 
 
 
 
 
 Team &amp; environment
 
 
 <ul>
 <li>
 You will operate within a lean, high-impact Corporate Strategy function
 </li>
 <li>
 This is a
 
 standalone Office Manager role
 
 with high ownership and visibility
 </li>
 <li>
 You will be expected to operate independently and anticipate business needs
 </li>
 <li>
 The environment is fast-paced, professional, and highly collaborative
 </li>
 </ul>
 
 
</div>

LIFE LINE HUMAN RESOURCE

Office ManagerBachelor&rsquo;s degree in business administration, Management, or a related fieldpreferred.3+ years of experience as an Office Manager Assistant, preferablysupporting C-level executives.<ul><li>Experience with managing multiple projects</li><li>High level of emotional intelligence required.</li></ul>AED 15,000 &ndash; AED 20,000 DOE<ul><li>1 economy flight provided PA</li><li>30 days paid vacation</li><li>Health insurance</li><li>External accommodation provided by company</li></ul>Job Type: Full-timePay: AED15,000.00 - AED20,000.00 per monthApplication Question(s):<ul><li>your nationality? </li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Office Manager Assistant, supporting C-level executives.: 5 years (Required)</li><li>managing multiple projects: 4 years (Required)</li><li>High level of emotional intelligence required.: 3 years (Required)</li></ul>Language:<ul><li>jordanian (Required)</li></ul>

She Office Manager

You Baby Studio

You+Baby Studio is a photography studio based in Dubai, focusing on maternity, newborn and family portraits. As we continue to grow, we are looking for an office assistant who wants to build a long-term role with us and contribute to keeping our daily operations organized and efficient.What the job involves: <ul><li>Ordering and tracking props, stationery, and other supplies</li><li>Vendor sourcing and communication</li><li>Searching and coordinating bookings for transport and accommodation</li><li>Preparing and managing internal documentation</li><li>Providing general administrative support to the team</li><li>Uploading, organizing and managing customer data (e.g., CD cards)</li></ul>What we expect from you: <ul><li>Minimum 1 year of experience in a similar administrative role</li><li>Strong problem-solving and communication skills</li><li>Quick learner with a proactive mindset</li><li>Ability to prioritize and manage multiple tasks</li><li>Fluent in English (Arabic is advantage)</li></ul>What we offer:<ul><li>Visa and medical insurance</li><li>Alternating weekly days off (1 day off one week, 2 days off the next)</li><li>Annual leave per UAE labor law</li><li>A stable, long-term role with clear responsibilities</li><li>Competitive salary based on experience</li><li>A supportive, collaborative, and creative work environment</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Have you ever worked directly with vendors or suppliers to place orders? Please provide details of your role.</li><li>Do you have any prior work experience in Dubai? </li></ul>Language:<ul><li>English (Preferred)</li></ul>

Office Manager (Female only)

CENTRAL TRADING COMPANY

<div>
 
 
 About the Role
 
 
 
 
 
 
 Implementing plans and instructions, organizing and managing the affairs of the Sales &amp; Marketing department, and assist Deputy General Manager and Sales Manager in routine work.
 
 
 Assist the Sales Managers in the day-to-day operations as per request.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Prepare replenishment report for stock order from ERP system, discuss and agree on the orders and forward to account department for order processing.
 </li>
 <li>
 Handle battery customer claim as per policy and procedure.
 </li>
 <li>
 Monitor RFQ notification and forward to respective division manager for action.
 </li>
 <li>
 Coordinate ARG corporate office for necessary documentation that may require for Tenders/Quotations, etc.
 </li>
 <li>
 Prepare bank guarantee and letter of credit papers in coordination with accounts department.
 </li>
 <li>
 Draft/compose/route correspondences and memos for the Sales Manager and follow up with respective recipients for effective implementation.
 </li>
 <li>
 Ensure timely filing important correspondence in a systematic manner in order to retrieve the same quickly as and when it is required.
 </li>
 <li>
 Support and coordinate with sales manager to obtain the periodic reports on a periodic and timely manner to provide the required update to the GM/DGM or to circulate to the relevant departments as required by DGM or the business.
 </li>
 <li>
 Check frequently the levels of office supplies and place appropriate orders to ensure availability at all times.
 </li>
 <li>
 Coordinate with internal and external parties regarding the reports and documents required by DGM and follow up on the implementation of joint work requirements.
 </li>
 <li>
 Manage and control the activities reception by not allowing unmanned situation.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Required Skills
 
 
 
 
 
 <ul>
 <li>
 Clerical: - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
 </li>
 <li>
 English Language &mdash; Knowledge of the English language including the meaning and spelling of words, rules of composition, and grammar, etc.
 </li>
 <li>
 Customer and Personal Service: - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
 </li>
 <li>
 Time Management: - Managing one's own time and the time of others.
 </li>
 <li>
 Active Listening: - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
 </li>
 <li>
 Service Orientation: - Actively looking for ways to help people.
 </li>
 <li>
 Writing: - Communicating effectively in writing as appropriate for the needs of the audience.
 </li>
 <li>
 Computer Skills: - Proficient in MS Office (word, excel, PowerPoint), outlook, etc.
 </li>
 </ul>
 
 
</div>

Commercial Administrator- UAEN

Higher Colleges of Technology

<div>
 
 The Executive Assistant is responsible to provide support to his/her Line Manager in daily administrative activities in a timely manner. The incumbent is also responsible to manage his/her Line Manager&rsquo;s communication in a professional manner.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Serve as the main point of contact between Line Manager and internal or external stakeholders for information requests.
 </li>
 <li>
 Manage calls by connecting Line Manager with required callers and vice versa.
 </li>
 <li>
 Organise meetings in liaison with concerned parties to ensure meetings are properly planned and to avoid conflicting and overlapping schedules; ensure efficient management of appointments diary and meeting schedule, including timing, priority setting, and agenda preparation.
 </li>
 <li>
 Draft reports, memos, circulars and other correspondence as required.
 </li>
 <li>
 Translate documents from Arabic to English and vice versa to maintain message content, context, and style as much as possible.
 </li>
 <li>
 Handle information processing, filing, archiving and retrieval; ensure accuracy, completeness, timeliness, integrity and confidentiality of documents.
 </li>
 <li>
 Monitor office supplies; coordinate with Facilities Management or Procurement and Contracts if needed.
 </li>
 <li>
 Manage travel and accommodation services for the Line Manager.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Minimum of a Higher Diploma.
 </li>
 <li>
 Full English and Arabic proficiency are required.
 </li>
 <li>
 Intermediate computer literacy is required e.g. MS Office.
 </li>
 <li>
 Zero to two years of relevant experience
 </li>
 </ul>
 
 
 
</div>

Executive Assistant

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2489 office services manager jobs In Dubai

Office Manager

Office Manager

Office Manager

She Office Manager

Office Manager (Female only)

Commercial Administrator- UAEN

Executive Assistant