operations manager

administrative assistant

office manager

office administrator

admin assistant

office services manager

Emperos DMCC

Job RoleThe Office Manager will be responsible for overseeing and managing the daily administrative operations of the office within a real estate and construction company in the UAE. The role requires strong organizational skills, the ability to multitask, and a deep understanding of the industry-specific needs related to real estate and construction projects. The ideal candidate will ensure the smooth running of the office, facilitate efficient communication, and support the operational needs of the team.Key Responsibilities:&middot; Office Administration: Oversee and manage day-to-day office operations, ensuring efficiency in administrative processes and tasks. Coordinate office supplies, maintain office equipment, and ensure a clean, safe, and well-organized working environment.&middot; Document &amp; Records Management: Maintain an organized filing system for contracts, project documentation, invoices, permits, and correspondence. Ensure that all documents are accessible, secure, and up-to-date.&middot; Communication &amp; Coordination: Act as the point of contact for all internal and external communications. Coordinate meetings, conferences, and events for senior management and project teams. Facilitate communication between departments, contractors, clients, and vendors.&middot; Support to Senior Management: Provide administrative support to senior managers and executives, including scheduling appointments, managing calendars, and handling correspondence. Assist with preparing reports, presentations, and proposals as needed.&middot; Project Support: Assist with the coordination of various real estate and construction projects by tracking project milestones, maintaining project documentation, and supporting the preparation of project schedules and budgets.&middot; Human Resources Support: Support HR functions by helping with onboarding new employees, managing timekeeping systems, and assisting with employee records and benefits administration. Ensure smooth coordination between HR and operations teams.&middot; Finance and Billing: Support the finance department by assisting with invoicing, expense tracking, procurement, and managing petty cash. Ensure that all financial transactions are documented accurately and submitted for approval in a timely manner.&middot; Health &amp; Safety Compliance: Ensure that the office complies with health and safety regulations and that employees are aware of safety protocols. Support the preparation and maintenance of safety documentation as required by local authorities.&middot; Vendor &amp; Contractor Liaison: Manage relationships with office vendors, suppliers, and service providers (e.g., catering, cleaning, maintenance), ensuring timely and efficient services and deliveries. Assist with procurement and contract management.&middot; Client Relations: Foster positive relationships with clients and stakeholders, ensuring a high level of professionalism in all interactions. Assist with client onboarding, scheduling meetings, and managing client expectations.Qualifications:Education: A bachelor&rsquo;s degree in Business Administration, Management, or a related field. Certifications in office management, project management, or real estate are a plus.Experience:<ul><li>Minimum of 10 years of experience in office management or administrative roles within the real estate or construction industry in the UAE.</li><li>Strong understanding of the real estate and construction industry, including project timelines, contracts, procurement, and construction documentation.</li></ul>Technical Skills:<ul><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software (e.g., SAP, Oracle, or other project management tools).</li><li>Familiarity with construction and real estate industry-specific software is an advantage.</li></ul>Organizational Skills: Ability to prioritize tasks, manage multiple responsibilities, and work effectively under pressure in a fast-paced environment.Job Type: Full-timeExperience:<ul><li>Office Manager: 10 years (Required)</li><li>Real Estate Development: 5 years (Required)</li><li>Construction: 5 years (Required)</li></ul>

Office Manager

MB&A CPAs

Reports To: CEO / Managing DirectorJob Purpose:The Office Manager ensures the smooth operation of the office by overseeing all administrative and support functions, including office support services, license renewals, HR-related tasks, visa processing, insurance management, and general compliance. This role plays a critical part in maintaining a professional and organized workplace environment. Key Responsibilities 1. Office Administration & Support<ul><li>Manage day-to-day office operations and ensure office facilities are well-maintained and stocked.</li><li>Supervise support staff and external vendors (cleaners, IT, maintenance, etc.).</li><li>Handle procurement and inventory of office supplies and equipment.</li><li>Ensure all office systems (phones, printers, internet) are functioning efficiently.</li></ul>2. License and Government Renewals<ul><li>Monitor and manage renewal deadlines for trade licenses, tenancy contracts, chamber of commerce, and other governmental registrations.</li><li>Liaise with relevant authorities and service providers for timely processing.</li></ul>3. HR-Related Tasks<ul><li>Maintain employee records and documentation in compliance with company and regulatory requirements.</li><li>Coordinate onboarding and offboarding processes (e.g., offer letters, orientation, exit clearance).</li><li>Support in leave management, attendance tracking, and employee queries.</li><li>Assist with employee engagement initiatives and internal communication.</li></ul>4. Visa and Labor Processing<ul><li>Manage end-to-end visa processes including new applications, renewals, cancellations, and dependents' visas.</li><li>Coordinate with PRO or government portals (e.g., MOHRE, GDRFA) for labor cards, Emirates IDs, and other formalities.</li></ul>5. Insurance Management<ul><li>Oversee corporate and employee insurance policies (health, property, liability, etc.).</li><li>Liaise with insurance providers for renewals, claims, and policy enhancements.</li><li>Maintain up-to-date records of all insurance coverage and ensure compliance with relevant laws.</li></ul>6. General Support<ul><li>Act as the first point of contact for office-related queries.</li><li>Support management with documentation, scheduling, and occasional project coordination.</li><li>Assist in organizing meetings, events, and travel logistics.</li></ul> Requirements <ul><li>Bachelor's degree in Business Administration or related field.</li><li>Minimum 3-5 years experience in office administration, HR, or government relations in the UAE.</li><li>Strong knowledge of UAE labor law, visa and licensing procedures.</li><li>Excellent organizational and time management skills.</li><li>Proficient in MS Office and government e-portals.</li><li>Strong communication skills in English; Arabic is a plus.</li><li>Discretion, professionalism, and attention to detail.</li></ul>

Sensate Talent

Overview Job Title: Office ManagerLocation: DubaiEmployment Type: Full-timeExperience Level: Minimum 3 years in office management or administrative leadership About the Role We are seeking a proactive and organized Office Manager to oversee the smooth and efficient operation of our office. The ideal candidate will have at least three years of experience managing administrative functions, supporting cross-functional teams, and maintaining a productive work environment. You will play a key role in ensuring day-to-day operations run seamlessly and that our team has the resources and support needed to succeed. Key Responsibilities <ul><li>Manage the daily operations of the office, including facilities, supplies, and equipment maintenance.</li><li>Act as the first point of contact for internal and external stakeholders.</li><li>Oversee administrative staff and coordinate office activities to ensure efficiency and compliance with company policies.</li><li>Maintain vendor relationships and manage contracts, service agreements, and procurement.</li><li>Handle scheduling, travel arrangements, and event coordination for meetings, company events, and staff functions.</li><li>Develop and implement office policies and procedures to improve workflow and productivity.</li><li>Assist in budget preparation and expense management for office operations.</li><li>Ensure health and safety regulations are followed and workplace compliance is up to date.</li><li>Support HR functions such as onboarding, maintaining personnel records, and assisting with employee engagement initiatives.</li><li>Manage communication between departments to promote collaboration and resolve issues quickly.</li></ul> Requirements <ul><li>Minimum 3 years of proven experience as an Office Manager, Administrative Manager, or similar role.</li><li>Strong organizational and multitasking abilities with excellent attention to detail.</li><li>Proficiency in office management software (e.g., MS Office Suite, Google Workspace, or similar tools).</li><li>Excellent written and verbal communication skills.</li><li>Strong problem-solving and decision-making capabilities.</li><li>Knowledge of office procedures, budgeting, and basic HR administration.</li><li>Ability to manage time effectively and maintain confidentiality.</li><li>Bachelor's degree in Business Administration, Management, or a related field (preferred).</li></ul> What We Offer <ul><li>Competitive salary and benefits package.</li><li>Opportunities for professional growth and development.</li><li>A collaborative, supportive, and inclusive work environment.</li><li>Flexible working arrangements (depending on company policy).</li></ul> Skills <ul><li>Experience in managing hybrid or remote teams.</li><li>Familiarity with project management tools (e.g., Asana, Trello, Notion).</li><li>Basic understanding of accounting or finance processes.</li><li>Positive attitude and team-oriented mindset.</li></ul>

Noorka

<div>At Noorka Logistics, we are dedicated to delivering efficient and reliable logistics solutions across the UAE. We are currently seeking an experienced and organized Office Manager to join our dynamic team in Dubai. This role requires a proactive professional who can manage administrative operations, support daily business functions, and ensure smooth coordination across departments.

Key Responsibilities:
<ul>
<li>Oversee daily office operations and ensure smooth administrative workflow.</li>
<li>Manage office supplies, inventory, and maintenance activities.</li>
<li>Supervise administrative and clerical staff, ensuring productivity and efficiency.</li>
<li>Assist in budget preparation, expense tracking, and financial reporting.</li>
<li>Coordinate meetings, prepare documentation, and handle internal communication.</li>
<li>Maintain company records, databases, and compliance documentation.</li>
<li>Support HR activities such as recruitment coordination, attendance tracking, and employee engagement.</li>
<li>Liaise with vendors, clients, and service providers to support operational needs.</li>
<li>Ensure adherence to company policies, safety regulations, and quality standards.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience in office or operations management, preferably in the logistics or transport industry.</li>
<li>Strong organizational and multitasking skills.</li>
<li>Excellent communication, leadership, and problem-solving abilities.</li>
<li>Proficiency in MS Office and office management software.</li>
<li>Ability to work under pressure and handle multiple priorities effectively.</li>
</ul>
Joining Noorka Logistics in Dubai as an Office Manager offers you the opportunity to lead a vital part of our administrative and operational structure. If you are a detail-oriented and efficient professional who thrives in a fast-paced environment, we welcome you to be part of our growing team.</div>

Lancelot Productions Lda

<div>
 
 Office Manager &ndash; Dubai
 
 
 
 
 
 About Lancelot Productions
 
 
 
 
 
 Lancelot Productions takes audiences on extraordinary journeys through the power of live entertainment. From mesmerizing film orchestra performances based on beloved themes like
 
 Harry Potter
 
 ,
 
 The Lord of the Rings
 
 , and Hans Zimmer&rsquo;s scores to breathtaking operas and captivating musicals, we deliver productions that transcend expectations.
 
 
 With a reputation for artistic excellence, world-class performers, and unforgettable storytelling, our shows have enchanted audiences in cultural capitals across the globe. Now, we&rsquo;re expanding our Dubai operations&mdash;and we&rsquo;re looking for a sharp, organized, and proactive
 
 Office Manager
 
 to help us keep the magic running behind the scenes.
 
 
 
 
 
 🎯 What You&rsquo;ll Do
 
 
 
 
 
 As our Office Manager, you&rsquo;ll be the operational heartbeat of our Dubai office and a key connector with our other offices and touring crew. You&rsquo;ll support our production team, liaise with venues and government entities, and help coordinate the logistics that make our shows spectacular.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Oversee day-to-day office operations: supplies, scheduling, administration
 </li>
 <li>
 Act as the primary liaison with venues: negotiate contracts, secure bookings, coordinate logistics
 </li>
 <li>
 Communicate regularly with government offices for permits, approvals, and other formalities
 </li>
 <li>
 Collaborate with producers and technical leads to ensure flawless execution
 </li>
 <li>
 Manage office budgets and expenses, track spending, and identify cost-saving opportunities
 </li>
 <li>
 Assist with event planning, vendor coordination, and production scheduling
 </li>
 <li>
 Support HR functions including recruitment, onboarding, and employee relations
 </li>
 <li>
 Maintain office systems and procedures for maximum efficiency
 </li>
 <li>
 Provide administrative support to senior management
 </li>
 <li>
 Attend meetings across different time zones and regions
 </li>
 <li>
 Travel as needed to support productions and office coordination
 </li>
 </ul>
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 We&rsquo;re seeking someone who&rsquo;s not just organized&mdash;but obsessed with detail, driven by excellence, and passionate about live entertainment.
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Proven experience as an Office Manager or similar role (event production experience preferred)
 </li>
 <li>
 Strong communication and negotiation skills, especially with venues, vendors, and government entities
 </li>
 <li>
 Fluent in
 
 Arabic and English
 
 </li>
 <li>
 Exceptional organizational and multitasking abilities
 </li>
 <li>
 Proficiency in Microsoft Office Suite and Google Workspace
 </li>
 <li>
 Experience managing budgets and tracking expenses
 </li>
 <li>
 Ability to thrive in a fast-paced, dynamic environment
 </li>
 <li>
 Flexible, adaptable, and resourceful mindset
 </li>
 <li>
 Knowledge of the UAE&rsquo;s PR hiring process (not mandatory, but a plus)
 </li>
 <li>
 Willingness to travel and work across time zones when needed
 </li>
 <li>
 Knowledge of the event industry and venue operations is a plus
 </li>
 </ul>
 
 
 
 
 Why Join Us?
 
 
 
 
 
 At Lancelot Productions, you&rsquo;ll be part of a team that brings stories to life on the world&rsquo;s most iconic stages. You&rsquo;ll work with passionate creatives, travel coordinators, and production experts who believe in pushing boundaries and delivering unforgettable experiences.
 
 
 
 
 
 
 Ready to take center stage behind the scenes?
 
 Apply now and help us elevate live entertainment in Dubai and beyond.
 
</div>

Office Manager - Dubai

GG Selection

The Role
 A leading organization in Dubai is seeking a proactive and highly organized Office Manager to oversee administrative operations and provide executive-level support to management. The successful candidate will ensure efficient office operations, coordinate meetings and travel arrangements, manage documentation, and maintain confidentiality at all times. Key Responsibilities • Prepare, record, and circulate accurate Minutes of Meetings (MOM) and track action points to completion. • Coordinate meetings and manage calendars, ensuring timely scheduling, reminders, and logistics. • Handle travel arrangements, including itineraries, visas, hotel bookings, and expense claims. • Oversee office administration, including supplies, maintenance, and vendor coordination. • Manage confidential correspondence and exercise discretion in handling sensitive information. • Draft and review professional communications, memos, and reports for management. • Ensure compliance with internal policies, procedures, and record management systems. • Support management with report preparation, presentations, and meeting materials. • Contribute to continuous improvement of office efficiency and administrative processes.
 
Requirements
 <ul>
<li>Bachelor’s degree in Business Administration, Management, or related field. • Minimum 5 years’ experience in office management or administration. • Excellent English communication skills (Arabic an advantage). • Strong organizational, time management, and multitasking abilities. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • High level of professionalism, confidentiality, and attention to detail. • Strong interpersonal skills and ability to coordinate across departments</li>
</ul>
About the company
 GG Selection is a search partner with an international presence, clients in diverse industries, and a network of talent for all levels of seniority and experience. Were not limited by industry or geography, and we treat every brief and every client like the individual case it is never making assumptions or taking anything for granted, and always tailoring our service to the needs we discover.

Object 1 Real Estate

We are Object 1 (object-1.com), a contemporary development of the new world. Multicultural, aesthetic, intelligent, and sustainable. We are part of the international TSZ Group and look at contemporary architecture as a work of art, an innovative masterpiece.For 10 years we have been successfully implementing our architectural projects on the world stage.We work with projects that do not just change the city outline. Our projects are changing the citizens' lifestyles. They set a new rhythm, and create a new level of comfort in interaction with the contemporary city.Due to fast growth, we are looking for an Office Manager to join our team.Responsibilities :<ul><li>Greet and assist clients, visitors with a warm, professional demeanor.</li><li>Maintain a polished and welcoming environment.</li><li>Manage appointments and schedules for sales managers and client meetings.</li><li>Oversee daily office operations, including supplies management, facility maintenance, and vendor coordination.</li><li>Act as a central point of contact between the sales team and other departments.</li><li>Assist in scheduling team meetings, training sessions, and events.</li><li>Assist in planning and coordinating promotional events, open houses, and VIP client visits.</li><li>Ensure all marketing materials and displays are up-to-date and visually appealing.</li></ul>What we are expecting from you:<ul><li>Proven experience in office management, customer service, or administrative roles, ideally in a sales or luxury environment.</li><li>Exceptional organizational skills with a keen eye for detail.</li><li>Strong interpersonal and communication skills, both written and verbal.</li><li>Ability to multitask and prioritize effectively in a fast-paced environment.</li><li>A proactive, problem-solving mindset and the ability to work independently.</li><li>Fluency in English is required; additional languages are a plus.</li></ul>What we provide:<ul><li>Competitive salary as per the market;</li><li>Official employment under UAE Labour Law;</li><li>Employment visa and medical insurance;</li><li>Cozy office in Downtown and friendly environment at work.</li></ul>If you are seeking dynamic growth and want to be part of a team who build the future of Dubai, send your application!Job Type: Full-time

Office Manager (Russian Speaker)

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Office Manager (Russian Speaker)