operations manager

admin assistant

administrative assistant

office administrator

office manager

office services manager

Zahr Freighters

<div>At Zahr Freighters, we are committed to delivering reliable logistics and freight management solutions backed by strong organizational efficiency. We are seeking a skilled and proactive Office Manager to join our team in Dubai. The ideal candidate will oversee administrative operations, manage office resources, and support smooth coordination across departments to ensure a productive work environment.

Key Responsibilities:
<ul>
<li>Oversee daily office operations and ensure efficient workflow across all departments.</li>
<li>Supervise administrative staff and assign tasks to maintain operational excellence.</li>
<li>Manage office supplies, procurement, and vendor relationships.</li>
<li>Coordinate meetings, schedules, and communication between internal teams and external partners.</li>
<li>Prepare and maintain company records, reports, and documentation.</li>
<li>Assist in budgeting, expense tracking, and financial reporting.</li>
<li>Ensure compliance with company policies and local regulations.</li>
<li>Support HR and recruitment processes, including onboarding and employee engagement activities.</li>
<li>Handle correspondence, filing systems, and confidential documents securely.</li>
<li>Promote a positive and organized office culture.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager or in a similar administrative role.</li>
<li>Strong organizational and multitasking skills.</li>
<li>Excellent communication and leadership abilities.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li>
<li>Ability to handle confidential information with professionalism.</li>
<li>Experience in the logistics or shipping industry is an advantage.</li>
</ul>
At Zahr Freighters, we believe that efficiency and teamwork are the foundation of success. Joining our Dubai office as an Office Manager offers an excellent opportunity to contribute to a dynamic organization that values precision, accountability, and operational excellence.</div>

Office Manager

MB&A CPAs

Reports To: CEO / Managing DirectorJob Purpose:The Office Manager ensures the smooth operation of the office by overseeing all administrative and support functions, including office support services, license renewals, HR-related tasks, visa processing, insurance management, and general compliance. This role plays a critical part in maintaining a professional and organized workplace environment. Key Responsibilities 1. Office Administration & Support<ul><li>Manage day-to-day office operations and ensure office facilities are well-maintained and stocked.</li><li>Supervise support staff and external vendors (cleaners, IT, maintenance, etc.).</li><li>Handle procurement and inventory of office supplies and equipment.</li><li>Ensure all office systems (phones, printers, internet) are functioning efficiently.</li></ul>2. License and Government Renewals<ul><li>Monitor and manage renewal deadlines for trade licenses, tenancy contracts, chamber of commerce, and other governmental registrations.</li><li>Liaise with relevant authorities and service providers for timely processing.</li></ul>3. HR-Related Tasks<ul><li>Maintain employee records and documentation in compliance with company and regulatory requirements.</li><li>Coordinate onboarding and offboarding processes (e.g., offer letters, orientation, exit clearance).</li><li>Support in leave management, attendance tracking, and employee queries.</li><li>Assist with employee engagement initiatives and internal communication.</li></ul>4. Visa and Labor Processing<ul><li>Manage end-to-end visa processes including new applications, renewals, cancellations, and dependents' visas.</li><li>Coordinate with PRO or government portals (e.g., MOHRE, GDRFA) for labor cards, Emirates IDs, and other formalities.</li></ul>5. Insurance Management<ul><li>Oversee corporate and employee insurance policies (health, property, liability, etc.).</li><li>Liaise with insurance providers for renewals, claims, and policy enhancements.</li><li>Maintain up-to-date records of all insurance coverage and ensure compliance with relevant laws.</li></ul>6. General Support<ul><li>Act as the first point of contact for office-related queries.</li><li>Support management with documentation, scheduling, and occasional project coordination.</li><li>Assist in organizing meetings, events, and travel logistics.</li></ul> Requirements <ul><li>Bachelor's degree in Business Administration or related field.</li><li>Minimum 3-5 years experience in office administration, HR, or government relations in the UAE.</li><li>Strong knowledge of UAE labor law, visa and licensing procedures.</li><li>Excellent organizational and time management skills.</li><li>Proficient in MS Office and government e-portals.</li><li>Strong communication skills in English; Arabic is a plus.</li><li>Discretion, professionalism, and attention to detail.</li></ul>

Sensate Talent

Overview Job Title: Office ManagerLocation: DubaiEmployment Type: Full-timeExperience Level: Minimum 3 years in office management or administrative leadership About the Role We are seeking a proactive and organized Office Manager to oversee the smooth and efficient operation of our office. The ideal candidate will have at least three years of experience managing administrative functions, supporting cross-functional teams, and maintaining a productive work environment. You will play a key role in ensuring day-to-day operations run seamlessly and that our team has the resources and support needed to succeed. Key Responsibilities <ul><li>Manage the daily operations of the office, including facilities, supplies, and equipment maintenance.</li><li>Act as the first point of contact for internal and external stakeholders.</li><li>Oversee administrative staff and coordinate office activities to ensure efficiency and compliance with company policies.</li><li>Maintain vendor relationships and manage contracts, service agreements, and procurement.</li><li>Handle scheduling, travel arrangements, and event coordination for meetings, company events, and staff functions.</li><li>Develop and implement office policies and procedures to improve workflow and productivity.</li><li>Assist in budget preparation and expense management for office operations.</li><li>Ensure health and safety regulations are followed and workplace compliance is up to date.</li><li>Support HR functions such as onboarding, maintaining personnel records, and assisting with employee engagement initiatives.</li><li>Manage communication between departments to promote collaboration and resolve issues quickly.</li></ul> Requirements <ul><li>Minimum 3 years of proven experience as an Office Manager, Administrative Manager, or similar role.</li><li>Strong organizational and multitasking abilities with excellent attention to detail.</li><li>Proficiency in office management software (e.g., MS Office Suite, Google Workspace, or similar tools).</li><li>Excellent written and verbal communication skills.</li><li>Strong problem-solving and decision-making capabilities.</li><li>Knowledge of office procedures, budgeting, and basic HR administration.</li><li>Ability to manage time effectively and maintain confidentiality.</li><li>Bachelor's degree in Business Administration, Management, or a related field (preferred).</li></ul> What We Offer <ul><li>Competitive salary and benefits package.</li><li>Opportunities for professional growth and development.</li><li>A collaborative, supportive, and inclusive work environment.</li><li>Flexible working arrangements (depending on company policy).</li></ul> Skills <ul><li>Experience in managing hybrid or remote teams.</li><li>Familiarity with project management tools (e.g., Asana, Trello, Notion).</li><li>Basic understanding of accounting or finance processes.</li><li>Positive attitude and team-oriented mindset.</li></ul>

ABCL Safety Consultants

1. Office Manager &ndash; ABCL Safety ConsultantsResponsibilities:<ul><li>Manage daily office operations and administrative staff.</li><li>Ensure smooth coordination between technical, training, and administrative teams.</li><li>Maintain office policies, documentation, and HR records.</li><li>Support management in planning, reporting, and operational efficiency.</li><li>Assist in recruitment, onboarding, and employee management.</li></ul>Requirements:<ul><li>Proven experience managing employees in a corporate or technical environment.</li><li>Strong organizational, communication, and leadership skills.</li><li>Familiarity with UAE labor laws and corporate practices is an advantage.</li><li>Proactive, detail-oriented, and capable of handling multiple responsibilities.</li></ul>How to Apply: Send your CV to career@abclsafety.com with subject line: Office Manager &ndash; ApplicationJob Type: Full-time

Dubai Holding

<div>
 
 
 About Dubai Holding Entertainment:
 
 
 
 Dubai Holding Entertainment offers an impressive range of destinations and attractions that enhance the appeal and competitiveness of Dubai as an international tourism and leisure hub, with the added value of the quality of the facilities and the high standards of training, supervision, and security.
 
 
 
 
 
 Ain Dubai, the tallest observation wheel in the world, is the jewel of the Bluewaters extraordinary and one-of-a-kind experience and is set to offer a majestic new experiential perspective from the eye in the sky across Dubai&rsquo;s mesmerizing skyline.
 
 
 
 
 
 Global Village is one of the longest established tourist attractions in Dubai having opened its doors in 1997. It offers world-class cultural and family entertainment, featuring 26 international pavilions and millions of visitors every season.
 
 
 
 
 
 As the most recent attraction within Dubai Holding Entertainment, Dubai Parks and Resorts&trade; is the Middle East&rsquo;s largest multi-themed leisure and entertainment destination comprising of three separate theme parks: MOTIONGATE&trade; Dubai, LEGOLAND&reg; Dubai and LEGOLAND&reg; Water Park.
 
 
 
 
 
 Leading destinations and attractions by Dubai Holding Entertainment also include Coca-Cola Arena, the largest multipurpose indoor arena in the Middle East; Roxy Cinemas, a premiere theatre experience; and The Green Planet in City Walk, a destination that recreates a tropical forest and many more.
 
 
 
 
 
 Dubai Holding Entertainment owns the largest radio network in the region. Arabian Radio Network (ARN) is the most dynamic multiplatform broadcaster in the UAE and is at the forefront of innovation. It provides advanced in-studio cameras, broadcasting on-air, online on smartphone apps and the Apple TV platform. ARN has ten radio stations, including Dubai Eye, Virgin Radio, Al Arabiya and Hit &ndash; reaching over 200 nationalities and 4 million listeners each week in seven languages.
 
 
 
 
 
 Building on ARN&rsquo;s commitment to embracing the future and being able to provide access to the best marketing platforms in the region, MPN by Dubai Holding Entertainment is a multimedia sales house, operating premium out-of-home assets, video production, event sponsorship and activations.
 
 
 
 
 
 
 Job Overview:
 
 
 
 Here's your chance to step into the role of
 
 Office Manager - HR
 
 -
 
 Dubai Holding Entertainment
 
 . In this position, you'll take on key responsibilities that include:
 
 
 
 
 
 
 Executive Support &amp; Communication
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to senior management, including preparing complex documents, reports, presentations, and managing correspondence.
 </li>
 <li>
 Act as the primary liaison for internal and external stakeholders on senior management matters, handling sensitive communications with discretion.
 </li>
 <li>
 Collaborate closely with senior management to track commitments, anticipate needs, and follow up on meetings and engagements.
 </li>
 <li>
 Serve as a gatekeeper to facilitate effective communication between senior leadership and staff, fostering trust and support.
 </li>
 </ul>
 
 
 
 
 
 Meeting &amp; Event Coordination
 
 
 <ul>
 <li>
 Organize and manage logistics for executive meetings and events, including scheduling, agenda preparation, distribution of materials, and minute-taking.
 </li>
 <li>
 Ensure meetings and events comply with organizational policies and relevant regulations.
 </li>
 <li>
 Provide event management support as needed.
 </li>
 </ul>
 
 
 
 
 
 Office &amp; Operations Management
 
 
 <ul>
 <li>
 Oversee office services and supplies, including inventory management, vendor coordination, procurement of equipment and materials.
 </li>
 <li>
 Develop and improve office policies and procedures to enhance workflow and support organizational growth.
 </li>
 <li>
 Maintain a welcoming environment through hospitality and restocking office materials.
 </li>
 </ul>
 
 
 
 
 
 Daily Operations &amp; Problem Solving
 
 
 <ul>
 <li>
 Prioritize inquiries and requests, resolve conflicts, and make decisions to ensure smooth daily operations.
 </li>
 <li>
 Build and maintain strong relationships with internal teams and external partners to support organizational goals.
 </li>
 </ul>
 
 
 
 
 
 About you:
 
 
 
 The preferred candidate for this role should possess the following experience and competencies:
 
 <ul>
 <li>
 Graduate
 </li>
 <li>
 Administrative Excellence
 </li>
 <li>
 Planning &amp; Coordination
 </li>
 <li>
 Decision-Making &amp; Interpersonal skills
 </li>
 </ul>
 
 
 
 
 
 About the Benefits:
 
 
 
 In the world of entertainment, Dubai Holding Entertainment is dedicated to nurturing the talents and well-being of our team members. Join our dynamic and diverse workforce to enjoy a comprehensive benefits package that includes competitive compensation, exciting career development opportunities, and a collaborative and creative work environment. We strongly believe in empowering our workforce, as they play a pivotal role in shaping unforgettable entertainment experiences for tomorrow. We are committed to attracting the brightest minds and nurturing the most innovative candidates who aspire to make a significant impact on the future of the entertainment industry in Dubai. At Dubai Holding Entertainment, we embrace equal opportunity and promote a discrimination-free environment where everyone's unique talents and contributions are celebrated. Join us in crafting a thrilling and extraordinary tomorrow in entertainment!
 
 
 
</div>

Office Manager -  HR  - Dubai Holding Entertainment (11 month contract)

FlapKap

<div>What is FlapKap ?
 
 
We are the financial growth partner for the small and medium-sized businesses in the Middle East and Africa. We support our merchants to overcome their cash constraints by financing their working capital and ensuring their growth without losing equity. 
 
For more info, check our feature on Forbes. 
 
Why FlapKap?
 
 
FlapKap is a fast, smart, collaborative and first of a kind startup that aims to disrupt the financial industry in the MENA region. We are backed by QED, BECO Capital, A15, Outliers, and Nclude with a total financing of over $40m USD. FlapKap offers a safe 
environment with a welcoming atmosphere to creativity and innovation. Everyday there are new challenges and significant achievements that make everyone charged, excited and proud to belong.
What is this role?
The Office Manager is responsible for overseeing day-to-day administrative operations, ensuring smooth office functioning, and supporting key business areas including Human Resources, PRO (visa and employment processing), and Finance. This role requires excellent organizational skills, attention to detail, and familiarity with UAE labor.
Requirements<h3 class="jobSectionHeader">
Key Responsibilities</h3><h3 class="jobSectionHeader">
1. Office Administration</h3><ul>
<li>Manage daily office operations, supplies, and maintenance.
</li><li>Coordinate with vendors, service providers, and building management.
</li><li>Handle correspondence, filing systems, and document archiving.
</li><li>Support management with scheduling, travel arrangements, and logistics.
</li></ul><h3 class="jobSectionHeader">2. Human Resources Support</h3><ul>
<li>Assist with the recruitment process: posting jobs, scheduling interviews, and preparing offer letters.
</li><li>Prepare and maintain employee files and HR documentation (contracts, NDA, etc.) in compliance with UAE labor laws.
</li><li>Support onboarding and offboarding processes, including coordination with PRO for visa and labor card issuance/cancellation.
</li><li>Maintain attendance, leave records, and employee data in the HR system.
</li><li>Coordinate with health insurance providers for additions, deletions, and renewals.
</li></ul><h3 class="jobSectionHeader">3. Visa and Government Relations (PRO Support)</h3><ul>
<li>Coordinate with the company PRO for visa processing, Emirates ID, medical tests, and renewals.
</li><li>Ensure compliance with UAE Ministry of Labour and Immigration regulations.
</li><li>Track expiry dates for employee visas, trade licenses, and company-related permits.
</li></ul><h3 class="jobSectionHeader">4. Finance &amp; Operations Support</h3><ul>
<li>Receive, log, and submit cheques to the finance department or bank as required.
</li><li>Support petty cash management, invoice tracking, and expense report preparation.
</li><li>Assist in coordinating with suppliers and clients for invoice collection and payments.
</li><li>Liaise with auditors and accountants for document submission when required.
</li></ul><h3 class="jobSectionHeader">5. General Support</h3><ul>
<li>Serve as the main point of contact for office inquiries and internal communication.
</li><li>Support internal and external events, meetings, and company activities.
</li><li>Uphold confidentiality and data protection standards at all times.</li></ul></div>

Office Manager - Dubai Office

Move One

POSITION PURPOSE: To oversee the functioning of the office by ensuring smooth operations. To support staff and management for all office-related matters. To manage and train Reception Staff. To oversee Transportation Department and Travel Specialist. RESPONSIBILITIES/DUTIES/FUNCTIONS TASKS: Ensure all visitors to the office are looked after according to the safety and security rules of Move One and ensure visitor demands are well met. Project manage internal training, workshops, and seminars (including, but not limited to, Regional Management Conferences) and ensure clear and effective communication and smooth organization. Manage and oversee the Travel Department, provide guidance to the Travel Specialist, and give recommendations to ensure adherence to Move One policy and a first-class service is provided to employees. Manage and oversee the Transportation Department, provide guidance to the Transportation Supervisor, and give recommendations to ensure a first-class service to all departments. Manage, train, and oversee the Receptionists at the company. Oversee the distribution of company-owned assets (mobile phones, SIM Cards, tablets, laptops, car parking spaces, etc.), ensure items are allocated according to Move One policy, and records (e.g., Proof of Acceptance forms) are kept up-to-date. Source vendors required for maintaining the office (office supply companies, office cleaning, coffee machine, etc.) and ensure items are competitively priced. Manage relationships with key office suppliers to ensure good and efficient service and maintenance. Oversee the cost-effective ordering and management of office supplies. Record office expenditure and manage the budget. Act as the main liaison between the facilities management of the office building and the company. Organize the office layout and ensure the office is kept clean and tidy. Maintain the condition of the office and arrange necessary repairs. Qualifications and Skills: University degree or college diploma preferred. Minimum of three years experience in Office Management is essential. Proven track record in organizing and managing corporate meetings and events. Strong English skills (written and verbal). Proficient computer skills. Excellent time management and multi-tasking skills. Positive attitude to work. Demonstrated ability to work in a proactively diverse and inclusive organization.About The Company: Move One provides time-critical supply chain solutions in logistics, relocation, and moving. Our strategically positioned international offices and partners deliver a door-to-door service unparalleled in the industry. Global experience and on-the-ground local expertise combined with technological innovation allow us to develop tailored products to meet our clients' needs. Founded in 1992, Move One has grown aggressively through its pursuit of new markets and results-driven company culture. Headquartered in Dubai, UAE, Move One is geographically positioned for further expansion in the logistics world.

Explore 4600+ Office services manager in Dubai this November. Find roles across top companies and apply now to boost your career.

4600 office services manager jobs IN Dubai

Office Manager

Office Manager

Office Manager

Office Manager

Office Manager - HR - Dubai Holding Entertainment (11 month contract)

Office Manager - Dubai Office

Office Manager