administrative assistant

office assistant

office administrator

office manager

admin assistant

office services manager

Confidential

<div>
 
 We are seeking a motivated Office Manager to become a key player in our dynamic team.
 
 
 You will be part of a company that values ownership, innovation and meaningful results. If
 
 
 you thrive on making the workplace efficient, welcoming and aligned with our mission &mdash;
 
 
 this is your chance to step up.
 
 
 
 
 
 
 What You'll Do
 
 
 
 
 
 
 Office Operations
 
 
 - Own and oversee all day-to-day office operations, creating an environment where the team
 
 
 can focus on impact
 
 
 - Manage facilities, office maintenance, utilities and other infrastructure to support high
 
 
 performance
 
 
 - Act as the central liaison for vendors, suppliers and service partners &mdash; ensuring our office
 
 
 ecosystem runs smoothly
 
 
 
 
 
 Office Life &amp; Supplies
 
 
 - Ensure the office is always clean, organized, and fully stocked
 
 
 - Maintain office supplies: stationery, equipment, fresh fruit, snacks, and water
 
 
 - Coordinate purchasing and ensure the workspace is functional and future-ready
 
 
 
 
 
 Hospitality &amp; Communication
 
 
 - Welcome guests, clients and partners with warmth and professionalism, reflecting our
 
 
 brand values
 
 
 - Handle incoming and outgoing correspondence, deliveries, mail and courier services
 
 
 promptly
 
 
 - Be the go-to person for anything office-related
 
 
 Team Support &amp; Culture
 
 
 - Plan and organise internal meetings, team events and office gatherings that bring our
 
 
 culture to life
 
 
 - Coordinate travel arrangements and logistics when required
 
 
 - Uphold health, safety and security standards &mdash; helping build a space where people can
 
 
 thrive
 
 
 
 
 
 
 What We're Looking For
 
 
 
 Experience
 
 
 - Previous experience as Office Manager, Administrator or similar role &mdash; you know how to
 
 
 keep things running
 
 
 - Track record of keeping things organized in a fast-paced environment
 
 
 
 
 
 Skills
 
 
 - Excellent organisational skills, with the ability to prioritize, multitask and keep things
 
 
 moving
 
 
 - Strong written and verbal communication in English
 
 
 - Tech-savvy: comfortable using MS Office and other digital tools
 
 
 - Experience managing vendors and suppliers
 
 
 
 
 
 Mindset
 
 
 - Proactive &amp; solutions-oriented: You don't wait to be told &mdash; you see what needs doing and
 
 
 you do it
 
 
 - Detail-oriented: You notice when something is running low and fix it before anyone
 
 
 mentions it
 
 
 - Reliable: A positive, friendly attitude and a strong sense of responsibility &mdash; the office runs
 
 
 best when everyone can rely on you
 
 
 - Independent &amp; collaborative: Comfortable working independently and collaborating across
 
 
 teams in a fast-paced tech-driven company
 
 
 - Growth-oriented: Eager to learn, improve, and grow with the company
 
 
 
 
 
 
 What We Offer
 
 
 
 - Competitive salary
 
 
 - A growing international company with ambitious goals
 
 
 - Opportunity to shape the office culture from the ground up
 
 
 - Collaborative, supportive team environment
 
 
 - Room to grow and take on new responsibilities
 
</div>

Office Manager

GG Selection

The Role
 We are supporting a well-established and fast-paced organisation in Dubai to appoint a highly capable Office Manager & Executive Assistant to support the senior leadership team. This is a pivotal role requiring a proactive, high-energy individual who can operate with pace, discretion, and exceptional attention to detail. The successful candidate will act as a trusted right hand to senior stakeholders, ensuring both business and day-to-day operations run seamlessly. Key Responsibilities Executive Support • Provide full EA support to senior leadership, including complex diary and travel management • Coordinate meetings, agendas, and follow-ups, ensuring actions are tracked and delivered • Act as a key point of contact, managing internal and external communications with professionalism Office Management • Oversee the smooth day-to-day running of the office • Manage vendors, suppliers, and office budgets • Ensure a professional, efficient, and well-organised working environment Operational & Administrative Support • Prepare presentations, reports, and documents to a high standard • Track key deliverables and support leadership with organisation and prioritisation • Handle sensitive information with absolute discretion Additional Support • Provide support with ad hoc and occasional personal tasks as required • Maintain flexibility to support out-of-hours requirements when necessary
 
Requirements
 Candidate Profile • Proven experience as an Office Manager and/or Executive Assistant supporting senior stakeholders • Highly proactive, organised, and solutions-driven • Strong ability to anticipate needs and stay one step ahead • Excellent attention to detail and ability to manage multiple priorities • High energy, positive attitude, and strong work ethic • Strong communication skills and professional presence • Comfortable operating in a fast-paced, high-expectation environment
 
About the company
 GG Selection is a search partner with an international presence, clients in diverse industries, and a network of talent for all levels of seniority and experience. Were not limited by industry or geography, and we treat every brief and every client like the individual case it is never making assumptions or taking anything for granted, and always tailoring our service to the needs we discover.

Office Manager/EA

AiOO

<div>
 
 About Us
 
 
 
 Our mission is to build scalable products that enable intelligent content distribution, stronger audience engagement, and data-driven media ecosystems.
 
 
 By combining advanced technology with media infrastructure, AiOO enables brands, publishers, and platforms to unlock new value from audience data and media assets.
 
 
 
 Role Overview
 
 
 
 We are seeking a proactive, highly organized, and execution-driven Office Manager to oversee daily operations and ensure the smooth functioning of our global team environment.
 
 
 This role sits at the intersection of administration, employee experience, vendor coordination, and operational efficiency. The ideal candidate combines strong organizational skills with a hands-on approach, and thrives in fast-paced, dynamic startup environments where structure is still being built.
 
 
 
 Key Responsibilities
 
 
 
 
 Operations &amp; Systems Management
 
 
 
 <ul>
 <li>
 Support and streamline day-to-day operational processes
 </li>
 <li>
 Own and optimize internal documentation and workflows
 </li>
 <li>
 Manage and maintain internal platforms such as Notion, Asana, Monday.com, Workday, or similar systems
 </li>
 <li>
 Coordinate general office logistics as required, depending on business needs
 
 
 </li>
 </ul>
 
 Travel &amp; Event Coordination
 
 
 
 <ul>
 <li>
 Coordinate corporate travel arrangements including flights, accommodation, visa requirements, and itineraries
 </li>
 <li>
 Support internal events, team gatherings, and external activations
 </li>
 <li>
 Coordinate vendors, venues, and logistics for company events
 
 
 </li>
 </ul>
 
 HR &amp; People Operations Support
 
 
 
 <ul>
 <li>
 Provide operational and administrative support to the HR Manager
 </li>
 <li>
 Support onboarding processes, including documentation, system setup, and visa processing through relevant UAE platforms
 </li>
 <li>
 Provide day-to-day administrative support to employees
 </li>
 <li>
 Contribute to employee engagement initiatives
 
 
 </li>
 </ul>
 
 Executive Support
 
 
 
 <ul>
 <li>
 Provide structured administrative support to leadership
 </li>
 <li>
 Track action items and follow-ups across departments
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 3-5 years of experience in office management, operations, or administrative roles
 </li>
 <li>
 Experience in startup or high-growth environments is strongly preferred
 </li>
 <li>
 Experience managing office operations in Dubai/UAE is a strong advantage
 </li>
 <li>
 Exposure to supporting international or distributed teams is a plus
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Strong organizational and operational management skills
 </li>
 <li>
 Experience managing vendors, office facilities, and administrative processes
 </li>
 <li>
 Ability to build and improve systems, processes, and workflows
 </li>
 <li>
 Strong communication and coordination skills across teams
 </li>
 <li>
 High attention to detail with a structured, problem-solving mindset
 </li>
 <li>
 Proficiency in Google Workspace, Microsoft Office, and operational tools
 
 
 </li>
 </ul>
 
 Personal Attributes
 
 
 
 <ul>
 <li>
 Highly proactive and hands-on with strong ownership
 </li>
 <li>
 Comfortable in fast-paced, evolving startup environments
 </li>
 <li>
 Strong problem-solving and decision-making abilities
 </li>
 <li>
 Ability to bring structure and clarity to ambiguous situations
 </li>
 <li>
 Reliable, discreet, and professional with sensitive information
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Opportunity to support and shape operations in a growing international technology company
 </li>
 <li>
 Direct collaboration with leadership and cross-functional teams
 </li>
 <li>
 Exposure to a global, multi-region work environment
 </li>
 <li>
 High-ownership role with the ability to improve processes and drive efficiency
 </li>
 <li>
 Work alongside fast, diligent, and high-performing individuals building technologies ahead of their time, in a dynamic and positive work environment
 </li>
 <li>
 Competitive compensation aligned with experience and growth opportunities
 
 
 </li>
 </ul>
 
 Location
 
 
 
 <ul>
 <li>
 Based in Dubai with an on-site work model
 </li>
 </ul>
</div>

Office Manager (Dubai)

Salt

<div>
 
 My client are one of the most exciting influencer agencies in the region. They are looking for an outstanding Office Manager/EA to join their growing team in Dubai.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive executive‑level administrative support to the CEO, including calendar management, scheduling, and correspondence.
 </li>
 <li>
 Arrange international and domestic travel, ensuring seamless itineraries and visa arrangements.
 </li>
 <li>
 Prepare meeting agendas, reports, and presentations; take accurate minutes during high‑level meetings.
 </li>
 <li>
 Liaise professionally with senior executives, board members, government officials, and external stakeholders.
 </li>
 <li>
 Manage confidential documentation and information with absolute discretion.
 </li>
 <li>
 Coordinate logistics for events, conferences, and special projects as required by the CEO.
 </li>
 <li>
 Oversee all office administration functions, including facilities management, procurement, office supplies, and vendor management.
 </li>
 <li>
 Implement and improve office policies and procedures to ensure an efficient and organised work environment.
 </li>
 <li>
 Support HR‑related activities such as onboarding new staff, maintaining records, and ensuring compliance with local regulations.
 </li>
 <li>
 Handle expense reporting, procurement, and day‑to‑day office operations for the executive office.
 </li>
 <li>
 Anticipate the needs of the CEO, providing proactive and efficient support at all times.
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements
 
 
 <ul>
 <li>
 Highly presentable, with strong organisational and interpersonal skills.
 </li>
 <li>
 Professional and polished communication at all times, with excellent written and verbal English.
 </li>
 <li>
 Demonstrated discretion and the ability to handle confidential and sensitive information.
 </li>
 <li>
 Experience managing office administration, facilities, and vendor relationships.
 </li>
 <li>
 UAE‑based
 </li>
 <li>
 Strong IT skills, including proficiency in MS Office Suite and virtual meeting platforms.
 </li>
 </ul>
 
 
</div>

Manpower Middle East

<div>
 
 The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.&nbsp;
 
 
 &nbsp;
 
 
 Responsibilities
 
 <ul>
 <li>
 Coordinate and organize office activities
 </li>
 <li>
 Oversee stock of office supplies
 </li>
 <li>
 Greet visitors at office
 </li>
 <li>
 Coordinate inbound and outbound office mail
 </li>
 <li>
 Support HR in scheduling meetings, interviews and transport
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience with administrative and clerical work Proficiency in Microsoft Office suite
 </li>
 <li>
 Strong communication skills
 </li>
 <li>
 Strong ability to multitask
 </li>
 <li>
 Friendly and upbeat demeanor
 </li>
 </ul>
 
</div>

Kimpton

<div><h1 class="jobSectionHeader">Director of Front Office- Curator of Guest Experience</h1><h3 class="jobSectionHeader">
Kimpton Sevn Dubai (Pre-Opening)</h3>
Reporting to: Hotel Manager
At Kimpton Sevn Dubai, we are seeking a Director of Front Office&mdash;a charismatic, service-driven leader who brings energy, personality, and operational excellence to every guest interaction.
This role is ideal for a hospitality professional who thrives in dynamic environments, loves connecting with people, and is passionate about shaping unforgettable guest journeys from arrival to departure.<h2 class="jobSectionHeader">
One Brand. One Bold Guest Experience Vision.</h2>
This is more than a front office leadership role.
Kimpton Sevn Dubai introduces lifestyle luxury to Downtown Dubai&mdash;bold, expressive, and deeply human. Every guest interaction is an opportunity to create meaningful, unscripted experiences that reflect Kimpton&rsquo;s unique personality.
We need a leader who can balance structure with spontaneity, operational discipline with creativity, and efficiency with genuine human connection.<h2 class="jobSectionHeader">
Why This Role Matters</h2>
The Front Office is the heartbeat of the guest experience.
As Director of Front Office, you will shape the first and last impressions of every guest journey&mdash;leading service culture, operational excellence, and team engagement. Your leadership ensures every arrival feels personal, every stay seamless, and every departure memorable.
This role offers a unique opportunity to define service standards from the ground up, building a front office culture that reflects Kimpton&rsquo;s Stay Human philosophy.<h2 class="jobSectionHeader">
Be the Face of the Guest Experience</h2>
You will lead, inspire, and empower a team of guest experience professionals while driving service excellence across all front-of-house operations.<h2 class="jobSectionHeader">
</h2><h2 class="jobSectionHeader">What We&rsquo;ll Support You to Do</h2><h3 class="jobSectionHeader">
Lead with Personality</h3>
Bring your authentic self to leadership&mdash;creating a culture where individuality is celebrated and service feels natural, not scripted.<h3 class="jobSectionHeader">
Build from the Ground Up</h3>
Play a key role in the pre-opening phase&mdash;recruiting talent, establishing standards, and shaping the guest journey.<h3 class="jobSectionHeader">
Deliver Exceptional Experiences</h3>
Your leadership will directly influence guest satisfaction, loyalty, and brand reputation.<h2 class="jobSectionHeader">
</h2><h2 class="jobSectionHeader">The Gig</h2>
Reporting to the Hotel Manager, the Director of Front Office will oversee all front office operations, guest services, and pre-opening readiness for Kimpton Sevn Dubai.<ul><li>
The Opportunity: Lead the creation of a vibrant, guest-focused front office culture</li><li>
The Strategy: Design and implement service standards, training programs, and operational procedures</li><li>
The Impact: Deliver memorable guest experiences while driving operational excellence and team engagement</li></ul><h2 class="jobSectionHeader">
Stay Human</h2>
At Kimpton, individuality and authentic connections drive everything we do through the Stay Human Project.
This role is about more than operations&mdash;it is about creating real connections, empowering your team, and making every guest feel seen, valued, and at home.<h2 class="jobSectionHeader">
Your Day-to-Day</h2>
Every day offers something new, but you&rsquo;ll often be focused on:<h3 class="jobSectionHeader">
Front Office Leadership &amp; Operations</h3><ul><li>
Oversee all front office operations, including Reception, Concierge, Valet, Guest Relations, Guest Services, and Voice Experience</li><li>
Deliver seamless, personalized guest experiences across all touchpoints&mdash;integrating in-person, digital, and voice communication into one cohesive journey</li><li>
Lead the Voice Experience function, ensuring every guest interaction reflects Kimpton&rsquo;s warmth, personality, and Stay Human philosophy</li><li>
Monitor service quality, guest feedback, and operational performance across all channels</li><li>
Resolve guest concerns with empathy, creativity, and ownership, turning challenges into meaningful guest connections</li></ul><h3 class="jobSectionHeader">
Pre-Opening Excellence</h3><ul><li>
Lead recruitment, onboarding, and training of the front office team</li><li>
Develop SOPs, service standards, and guest journey frameworks</li><li>
Support systems setup, operational readiness, and pre-opening planning</li><li>
Execute soft opening, trial operations, and full launch readiness</li></ul><h3 class="jobSectionHeader">
OS&amp;E Management (Pre-Opening &amp; Operational)</h3>
Elevating the Details that Shape the Guest Experience<ul><li>
Curate OS&amp;E across front office touchpoints aligned with brand identity and guest experience goals</li><li>
Collaborate with Procurement and Design teams on sourcing and setup</li><li>
Define par levels, replenishment, and inventory control systems</li><li>
Ensure OS&amp;E supports both operational efficiency and elevated guest experience</li></ul><h3 class="jobSectionHeader">
Guest Experience &amp; Service Culture</h3><ul><li>
Champion Kimpton&rsquo;s Stay Human philosophy across all guest interactions</li><li>
Build a culture of personalization, recognition, and emotional connection</li><li>
Drive guest engagement initiatives and loyalty-building experiences</li></ul><h3 class="jobSectionHeader">
Team Leadership &amp; Development</h3><ul><li>
Inspire, coach, and develop a high-performing front office team</li><li>
Foster a positive, inclusive, and energetic team culture</li><li>
Conduct performance reviews and career development planning</li></ul><h3 class="jobSectionHeader">
Cross-Functional Collaboration</h3><ul><li>
Work closely with Housekeeping, Engineering, Food &amp; Beverage, and Revenue teams</li><li>
Ensure seamless communication and operational alignment</li><li>
Align front office operations with overall hotel strategy and goals</li></ul><h3 class="jobSectionHeader">
Financial &amp; Operational Performance</h3><ul><li>
Manage departmental budgets, staffing, and cost control</li><li>
Monitor KPIs including guest satisfaction, upselling performance, and efficiency metrics</li><li>
Identify revenue opportunities through upselling and guest services</li></ul><h2 class="jobSectionHeader">
Support to the Hotel Manager</h2>
As Director of Front Office, you will act as a key partner to the Hotel Manager in driving the success and strategic direction of the hotel.<ul><li>
Align front office operations with brand vision and business objectives</li><li>
Provide insights on guest feedback, service trends, and operational performance</li><li>
Represent the Hotel Manager in their absence when required</li><li>
Support hotel-wide initiatives, pre-opening milestones, and strategic projects</li><li>
Foster consistency, accountability, and collaboration across departments</li><li>
Drive a culture of service excellence and leadership alignment</li></ul><h2 class="jobSectionHeader">
Who This Role Is Perfect For</h2><ul><li>
A natural host who thrives on creating memorable guest experiences</li><li>
A strong leader who enjoys building teams from the ground up</li><li>
Someone energized by pre-opening environments and creation phases</li><li>
A balance of operational discipline and creative thinking</li><li>
A leader who excels in fast-paced, lifestyle luxury hospitality</li><li>
Someone who values emotional connection as much as operational excellence</li></ul><h2 class="jobSectionHeader">
What We Need From You</h2><h3 class="jobSectionHeader">
Education</h3><ul><li>
Bachelor&rsquo;s degree in Hospitality Management, Business Administration, or related field preferred</li></ul><h3 class="jobSectionHeader">
Experience</h3><ul><li>
5&ndash;7 years in Front Office or Rooms Division leadership in luxury or lifestyle hotels</li><li>
Strong operational leadership experience in Front Office and Guest Services</li><li>
Pre-opening hotel experience highly preferred<ul><li>
PMS, CRM, and guest engagement system knowledge</li></ul></li></ul><h3 class="jobSectionHeader">
Personal Attributes</h3><ul><li>
Charismatic, people-first leader</li><li>
Strong operational and organizational capability</li><li>
Emotionally intelligent and solution-oriented</li><li>
Passionate about service culture and guest experience</li><li>
Adaptable, energetic, and resilient communicator</li></ul><h2 class="jobSectionHeader">
What You Can Expect from Us</h2>
At IHG Hotels &amp; Resorts, we invest in our people with competitive compensation, global travel perks, and career development opportunities across one of the world&rsquo;s leading hospitality companies.
We are proud to be an equal opportunity employer, welcoming everyone regardless of race, color, religion, gender, sexual orientation, gender identity, nationality, disability, or veteran status.
Through our myWellbeing framework, we support your health, lifestyle, and workplace happiness&mdash;because when our people thrive, our hotels and guests thrive.<h2 class="jobSectionHeader">
Ready to Shape the Guest Experience?</h2>
If you don&rsquo;t meet every requirement but believe you bring the right energy, leadership, and passion for people&mdash;we would still love to hear from you.
Apply now and help define the guest experience at Kimpton Sevn Dubai.
Kimpton Hotels &amp; Restaurants crafts unique destinations that kindle heartfelt human connections. Our bespoke spaces blend spirit, style and delight to create an addictive culture of refined irreverence where locals, visitors &amp; colleagues seamlessly connect.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</div>

Director of Front Office – Curator of Guest Experience at Kimpton Sevn Dubai (Pre-Opening)

Accor

<div>Company Description 
&quot;Why work for Accor? 
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities. 
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ 
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS&quot; 
Job Description 
We are seeking an exceptional Night Manager to join our prestigious hotel in Dubai, United Arab Emirates. As a key member of our management team, you will play a crucial role in ensuring outstanding guest experiences and maintaining the highest standards of service excellence.<ul><li>
Assist the Room Divisions Manager and Assistant Front Office Manager in overseeing daily front desk operations and guest services</li><li>
Coordinate front desk activities to ensure exceptional customer service and smooth check-in/check-out processes</li><li>
Collaborate with the Room Divisions Manager and Assistant Front Office Manager in recruiting, training, and evaluating front desk team members</li><li>
Foster a positive team dynamic that empowers staff to consistently deliver superior guest service</li><li>
Provide ongoing coaching and support to maintain high operational standards</li><li>
Supervise reservation management, ensuring all special requests are accommodated</li><li>
Monitor guest satisfaction throughout their stay and proactively address any concerns</li><li>
Implement and promote the hotel's loyalty program</li><li>
Work closely with other departments such as Housekeeping, Food &amp; Beverage, and Security to ensure a seamless guest experience</li><li>
Assist in managing budgets and financial targets for the Front Office department</li><li>
Stay updated on local events and attractions to provide knowledgeable recommendations to guests</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Hospitality Management, Hotel Administration, or a related field</li><li>
Minimum of 3-5 years of experience in front office operations, with at least 2 years in a supervisory role in hospitality</li><li>
Exceptional communication and interpersonal skills, with a strong focus on customer service</li><li>
Demonstrated ability to lead, motivate, and develop a team</li><li>
Excellent problem-solving skills and ability to make quick decisions in high-pressure situations</li><li>
Strong attention to detail and superior organizational abilities</li><li>
Proficiency in hotel management software and property management systems</li><li>
In-depth knowledge of hospitality industry standards and best practices</li><li>
Familiarity with local culture, customs, and attractions in Dubai and the UAE</li><li>
Flexibility to work varying shifts, including weekends and holidays</li></ul> 

Additional Information 
A wonderful property just 5 minutes away from Dubai Airport &amp; 250 meter from GGICO metro station.</div>

Night Manager

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Director of Front Office – Curator of Guest Experience at Kimpton Sevn Dubai (Pre-Opening)

Night Manager