office support assistant

American University in the Emirates

<div>Job Title: Executive Office Support Assistant

Department: Office of the Vice President / President 
Institution: American University in the Emirates (AUE)

Job Purpose

The Executive Office Support Assistant provides high-level operational and administrative support to the Office of the President/Vice President. The role ensures the efficient functioning of executive operations, supports decision-making processes, and facilitates communication and coordination between internal and external stakeholders. 


Qualifications &amp; Education
<ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.</li></ul> 


Experience
<ul>
<li>Minimum of 4 to 7 years of administrative experience supporting senior or top-level management in a higher education or similar professional environment.</li></ul> 


Skills / Knowledge / Competencies
<ul>
<li>Strong multitasking and organizational skills.</li>
<li>Bilingual proficiency (Arabic and English) is mandatory.</li>
<li>Demonstrated independence, sound judgment, and a high level of responsibility.</li>
<li>Knowledge of academic and administrative procedures, student policies, and university protocols.</li>
<li>Ability to maintain professionalism in all interactions with faculty, students, and external stakeholders.</li>
<li>Strong commitment to confidentiality and discretion.</li>
<li>Ability to manage the smooth day-to-day operations of an executive office.</li>
<li>Effective problem-solving skills with the ability to resolve issues independently.</li></ul> 


Key Responsibilities
<ul>
<li>Screen, review, and prioritize incoming correspondence and matters, ensuring the President/Vice President is informed of key issues.</li>
<li>Coordinate and plan visits of dignitaries and official guests in collaboration with the Protocol Director.</li>
<li>Support the implementation of directives, projects, and initiatives assigned by the President/Vice President, and monitor progress to ensure timely completion.</li>
<li>Draft, review, and edit letters, reports, speeches, and official documents in Arabic.</li>
<li>Verify the accuracy and appropriateness of sensitive Arabic documents prepared by others.</li>
<li>Maintain and update the President&rsquo;s/Vice President&rsquo;s calendar, meetings, and appointments.</li>
<li>Organize and schedule meetings, ensuring all attendees are properly informed of timings and logistics.</li>
<li>Interact professionally with internal and external visitors, demonstrating tact, discretion, and sound judgment.</li>
<li>Manage multiple simultaneous tasks and projects, ensuring timely and effective execution.</li>
<li>Operate with minimal supervision while contributing effectively as a member of the broader university team.</li>
<li>Handle highly confidential information with the utmost discretion.</li>
<li>Represent the President&rsquo;s Office in interactions with external officials, institutions, and partner organizations.</li>
<li>Ensure high accuracy and adherence to deadlines in all tasks and deliverables.</li></ul> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

Executive Office Support Assistant

Kazamer

<div><ul><li>Full Time</li>
<li>Dubai</li> 
</ul><div><div><div><div><div>Kazamer Tax Consultant is seeking a reliable and organized Office Assistant to support our daily administrative operations in Dubai. This role is ideal for a proactive individual who can handle routine office tasks, assist multiple departments, and help maintain a smooth and efficient working environment within a professional consultancy setting.

Key Responsibilities:
<ul>
<li>Provide general administrative support to office staff and management.</li>
<li>Handle filing, scanning, photocopying, and document organization.</li>
<li>Assist in managing incoming and outgoing emails and correspondence.</li>
<li>Maintain office supplies inventory and coordinate procurement when required.</li>
<li>Support scheduling meetings and preparing meeting rooms.</li>
<li>Assist in maintaining office records and updating internal databases.</li>
<li>Coordinate courier services and document deliveries.</li>
<li>Support finance and HR departments with basic administrative tasks.</li>
<li>Ensure the office environment remains clean, organized, and professional.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or Bachelor&rsquo;s degree in Business Administration or a related field.</li>
<li>1&ndash;2 years of experience in an office assistant or administrative role.</li>
<li>Basic knowledge of office procedures and documentation.</li>
<li>Proficiency in MS Office applications.</li>
<li>Good communication and interpersonal skills.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Ability to work independently and follow instructions.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Attention to detail and accuracy</li>
<li>Time management and organizational skills</li>
<li>Professional attitude and reliability</li>
<li>Ability to handle multiple tasks efficiently</li>
<li>Team-oriented mindset with a positive approach</li>
</ul>
At Kazamer Tax Consultant, efficient administrative support is essential for delivering high-quality financial and tax services. This Office Assistant position in Dubai offers a valuable opportunity to grow your career while contributing to a structured and professional work environment.</div></div></div></div></div></div>

Office Assistant

Kazamer Tax Consultant

<div>
 Kazamer Tax Consultant is seeking a reliable and organized Office Assistant to support our daily administrative operations in
 
 Dubai
 
 . This role is ideal for a proactive individual who can handle routine office tasks, assist multiple departments, and help maintain a smooth and efficient working environment within a professional consultancy setting.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide general administrative support to office staff and management.
 </li>
 <li>
 Handle filing, scanning, photocopying, and document organization.
 </li>
 <li>
 Assist in managing incoming and outgoing emails and correspondence.
 </li>
 <li>
 Maintain office supplies inventory and coordinate procurement when required.
 </li>
 <li>
 Support scheduling meetings and preparing meeting rooms.
 </li>
 <li>
 Assist in maintaining office records and updating internal databases.
 </li>
 <li>
 Coordinate courier services and document deliveries.
 </li>
 <li>
 Support finance and HR departments with basic administrative tasks.
 </li>
 <li>
 Ensure the office environment remains clean, organized, and professional.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 High school diploma or Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 1&ndash;2 years of experience in an office assistant or administrative role.
 </li>
 <li>
 Basic knowledge of office procedures and documentation.
 </li>
 <li>
 Proficiency in MS Office applications.
 </li>
 <li>
 Good communication and interpersonal skills.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Ability to work independently and follow instructions.
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Attention to detail and accuracy
 </li>
 <li>
 Time management and organizational skills
 </li>
 <li>
 Professional attitude and reliability
 </li>
 <li>
 Ability to handle multiple tasks efficiently
 </li>
 <li>
 Team-oriented mindset with a positive approach
 
 
 </li>
 </ul>
 At Kazamer Tax Consultant, efficient administrative support is essential for delivering high-quality financial and tax services. This Office Assistant position in
 
 Dubai
 
 offers a valuable opportunity to grow your career while contributing to a structured and professional work environment.
</div>

Element and Partners L.L.C

Job Title: Office Boy / Office AssistantLocation: DubaiJob Type: Full-timeJob Description:We are looking for a reliable and hardworking Office Boy to support the daily operations of our office in Dubai. The ideal candidate should be organized, responsible, and able to maintain cleanliness and assist staff when needed.Key Responsibilities:<ul><li>Serve tea, coffee, and refreshments to staff and guests</li><li>Maintain cleanliness of the office, pantry, and meeting rooms</li><li>Assist with basic office tasks and errands</li><li>Handle document deliveries and photocopying when required</li><li>Ensure office supplies are stocked and organized</li><li>Support staff with general office assistance</li></ul>Requirements:<ul><li>Previous experience as an office boy, office assistant, or similar role is preferred</li><li>Basic communication skills in English</li><li>Good hygiene and professional appearance</li><li>Responsible, punctual, and hardworking</li><li>Ability to follow instructions and support the team</li></ul>Salary: AED 2,000 - AED 2,500Location: DubaiHow to Apply:Interested candidates can apply through Indeed or send their CV.Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Office Boy / Office Assistant

Zahr Freighters

<div>Zahr Freighters is seeking a reliable and organized Office Assistant to support daily administrative operations in our Dubai office. This role is ideal for a proactive individual who can handle routine office tasks, assist multiple departments, and help maintain a smooth and efficient working environment within a fast-paced freight and logistics company.

Key Responsibilities:
<ul>
<li>Provide general administrative support to office staff and management.</li>
<li>Handle filing, scanning, photocopying, and document organization.</li>
<li>Assist in managing incoming and outgoing emails and correspondence.</li>
<li>Maintain office supplies inventory and coordinate procurement when required.</li>
<li>Support scheduling meetings and preparing meeting rooms.</li>
<li>Assist in maintaining office records and updating internal databases.</li>
<li>Coordinate courier services and document deliveries.</li>
<li>Support logistics and operations teams with administrative tasks when needed.</li>
<li>Ensure the office environment remains clean, organized, and professional.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or Bachelor&rsquo;s degree in Business Administration or a related field.</li>
<li>1&ndash;2 years of experience in an office assistant or administrative role.</li>
<li>Basic knowledge of office procedures and documentation.</li>
<li>Proficiency in MS Office applications.</li>
<li>Good communication and interpersonal skills.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Ability to work independently and follow instructions.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Attention to detail and accuracy</li>
<li>Time management and organizational skills</li>
<li>Professional attitude and reliability</li>
<li>Ability to handle multiple tasks efficiently</li>
<li>Team-oriented mindset with a positive approach</li>
</ul>
At Zahr Freighters, strong administrative support is essential for ensuring smooth and efficient operations. This Office Assistant position in Dubai offers a valuable opportunity to grow your career while contributing to a professional and dynamic logistics environment.</div>

CKC Technologies

We are hiring for a highly organised individual for the role of a Personal Assistant to work directly with the Director and oversee front-of-office operations.Key Responsibilities<ul><li>Act as Office Assistant to the Team</li><li>Arrange and manage business meetings and schedules</li><li>Handle correspondence, emails, and calendar management</li><li>Provide day-to-day support with the Director&rsquo;s work</li><li>Oversee and assist with other business operations as required</li><li>Serve as the first point of contact for visitors, partners, and clients</li><li>Manage Office Affairs</li><li>Basic HR</li></ul>Language Requirements<ul><li>Primary: Japanese or Chinese (Mandarin / Cantonese)</li></ul>What We&rsquo;re Looking For<ul><li>Organised Female Assistant</li><li>Excellent communication and interpersonal skills</li><li>Strong organisational skills with high attention to detail</li><li>Professional appearance and attitude</li><li>Confidence using email, calendars, and basic office software</li><li>Ability to handle confidential information discreetly</li><li>Previous PA, receptionist, or administrative experience is a plus (but not essential)</li></ul>What We Offer<ul><li>Salary: AED 3500 &ndash; AED6,000 per month base (depending on experience)</li><li>Career growth for higher pay</li><li>Development with the business as we expand</li><li>Opportunity to work closely with senior leadership</li><li>Visa sponsorship available for the right candidate</li><li>Supportive work hours </li></ul>Job Type: Full-timePay: AED3,500.00 - AED6,000.00 per monthLanguage:<ul><li>Chinese Or Japanese (Required)</li></ul>Work Location: In person

Savills Middle East

<div>
 
 The Role
 
 
 
 We are seeking a dynamic and organized Administrative Assistant to join our office. The ideal candidate will play a crucial role in ensuring smooth daily operations and providing administrative support to various departments. This position requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. This role is based in our office in Marina Plaza, Dubai Marina.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Office Management: Maintain office supplies, coordinate with vendors, handle daily office operations (alongside our Office Assistant)
 </li>
 <li>
 Invoicing: Prepare invoices and track payments.
 </li>
 <li>
 Travel Booking: Arrange flights, hotels, transport, and prepare travel itineraries.
 </li>
 <li>
 Document Control: Manage filing systems, maintain secure and organised records.
 </li>
 <li>
 PQQ &amp; Client Onboarding: Prepare PQQ documents, gather required information, manage onboarding checklists and client documentation.
 </li>
 <li>
 General Administration: Organize internal meetings, including meeting room booking, preparing meeting rooms and refreshments (alongside our Office Assistant)
 
 
 </li>
 </ul>
 
 Skills, Knowledge And Experience
 
 
 
 <ul>
 <li>
 Fluent English and Arabic &ndash; written and spoken.
 </li>
 <li>
 Highly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central team
 </li>
 <li>
 Strong communication and customer service skills
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Presentable and confident demeanour
 </li>
 <li>
 Detail-oriented and proactive problem solver
 </li>
 <li>
 Adaptability and flexibility in a fast-paced environment
 
 
 </li>
 </ul>
 Over 42,000 people work for us in more than 700 offices all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
</div>

Administration Assistant (UAE Nationals Only)

Explore 2115+ Office support assistant in Dubai this April. Find roles across top companies and apply now to boost your career.

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