executive assistant

office administrator

administrative assistant

office assistant

personal assistant

office support assistant

American University in the Emirates

<div>Job Title: Executive Office Support Assistant

Department: Office of the Vice President / President 
Institution: American University in the Emirates (AUE)

Job Purpose

The Executive Office Support Assistant provides high-level operational and administrative support to the Office of the President/Vice President. The role ensures the efficient functioning of executive operations, supports decision-making processes, and facilitates communication and coordination between internal and external stakeholders. 


Qualifications &amp; Education
<ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.</li></ul> 


Experience
<ul>
<li>Minimum of 4 to 7 years of administrative experience supporting senior or top-level management in a higher education or similar professional environment.</li></ul> 


Skills / Knowledge / Competencies
<ul>
<li>Strong multitasking and organizational skills.</li>
<li>Bilingual proficiency (Arabic and English) is mandatory.</li>
<li>Demonstrated independence, sound judgment, and a high level of responsibility.</li>
<li>Knowledge of academic and administrative procedures, student policies, and university protocols.</li>
<li>Ability to maintain professionalism in all interactions with faculty, students, and external stakeholders.</li>
<li>Strong commitment to confidentiality and discretion.</li>
<li>Ability to manage the smooth day-to-day operations of an executive office.</li>
<li>Effective problem-solving skills with the ability to resolve issues independently.</li></ul> 


Key Responsibilities
<ul>
<li>Screen, review, and prioritize incoming correspondence and matters, ensuring the President/Vice President is informed of key issues.</li>
<li>Coordinate and plan visits of dignitaries and official guests in collaboration with the Protocol Director.</li>
<li>Support the implementation of directives, projects, and initiatives assigned by the President/Vice President, and monitor progress to ensure timely completion.</li>
<li>Draft, review, and edit letters, reports, speeches, and official documents in Arabic.</li>
<li>Verify the accuracy and appropriateness of sensitive Arabic documents prepared by others.</li>
<li>Maintain and update the President&rsquo;s/Vice President&rsquo;s calendar, meetings, and appointments.</li>
<li>Organize and schedule meetings, ensuring all attendees are properly informed of timings and logistics.</li>
<li>Interact professionally with internal and external visitors, demonstrating tact, discretion, and sound judgment.</li>
<li>Manage multiple simultaneous tasks and projects, ensuring timely and effective execution.</li>
<li>Operate with minimal supervision while contributing effectively as a member of the broader university team.</li>
<li>Handle highly confidential information with the utmost discretion.</li>
<li>Represent the President&rsquo;s Office in interactions with external officials, institutions, and partner organizations.</li>
<li>Ensure high accuracy and adherence to deadlines in all tasks and deliverables.</li></ul> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

Executive Office Support Assistant

Element and Partners L.L.C

Job Title: Office Boy / Office AssistantLocation: DubaiJob Type: Full-timeJob Description:We are looking for a reliable and hardworking Office Boy to support the daily operations of our office in Dubai. The ideal candidate should be organized, responsible, and able to maintain cleanliness and assist staff when needed.Key Responsibilities:<ul><li>Serve tea, coffee, and refreshments to staff and guests</li><li>Maintain cleanliness of the office, pantry, and meeting rooms</li><li>Assist with basic office tasks and errands</li><li>Handle document deliveries and photocopying when required</li><li>Ensure office supplies are stocked and organized</li><li>Support staff with general office assistance</li></ul>Requirements:<ul><li>Previous experience as an office boy, office assistant, or similar role is preferred</li><li>Basic communication skills in English</li><li>Good hygiene and professional appearance</li><li>Responsible, punctual, and hardworking</li><li>Ability to follow instructions and support the team</li></ul>Salary: AED 2,000 - AED 2,500Location: DubaiHow to Apply:Interested candidates can apply through Indeed or send their CV.Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Office Boy / Office Assistant

Noorka

<div>Noorka Logistics is seeking a reliable and organized Office Assistant to support daily administrative operations in our Dubai office. This role is ideal for an individual who can handle routine office tasks, assist team members, and ensure smooth coordination within a fast-paced logistics environment.

Key Responsibilities:
<ul>
<li>Assist with daily administrative and clerical tasks.</li>
<li>Handle filing, data entry, and document management.</li>
<li>Answer phone calls and direct inquiries to the appropriate departments.</li>
<li>Manage incoming and outgoing mail and courier services.</li>
<li>Maintain office supplies and coordinate replenishment.</li>
<li>Support scheduling, meetings, and internal communications.</li>
<li>Assist different departments with basic administrative requirements.</li>
<li>Maintain cleanliness and organization of the office environment.</li>
<li>Ensure proper record-keeping and documentation.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or Bachelor&rsquo;s degree in Business Administration or a related field.</li>
<li>1&ndash;2 years of experience in an administrative or office support role.</li>
<li>Basic knowledge of office procedures and documentation.</li>
<li>Proficiency in MS Office applications.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Good communication and interpersonal skills.</li>
<li>Ability to work independently and follow instructions.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Strong attention to detail and organization</li>
<li>Time management and efficiency</li>
<li>Good communication and coordination skills</li>
<li>Professional and responsible attitude</li>
<li>Ability to work in a team environment</li>
</ul>
At Noorka Logistics, efficient administrative support is key to maintaining smooth business operations. This Office Assistant position in Dubai offers a great opportunity to grow your career while contributing to a professional and well-structured logistics company.</div>

Office Assistant

Savills Middle East

<div>
 
 The Role
 
 
 
 We are seeking a dynamic and organized Administrative Assistant to join our office. The ideal candidate will play a crucial role in ensuring smooth daily operations and providing administrative support to various departments. This position requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. This role is based in our office in Marina Plaza, Dubai Marina.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Office Management: Maintain office supplies, coordinate with vendors, handle daily office operations (alongside our Office Assistant)
 </li>
 <li>
 Invoicing: Prepare invoices and track payments.
 </li>
 <li>
 Travel Booking: Arrange flights, hotels, transport, and prepare travel itineraries.
 </li>
 <li>
 Document Control: Manage filing systems, maintain secure and organised records.
 </li>
 <li>
 PQQ &amp; Client Onboarding: Prepare PQQ documents, gather required information, manage onboarding checklists and client documentation.
 </li>
 <li>
 General Administration: Organize internal meetings, including meeting room booking, preparing meeting rooms and refreshments (alongside our Office Assistant)
 
 
 </li>
 </ul>
 
 Skills, Knowledge And Experience
 
 
 
 <ul>
 <li>
 Fluent English and Arabic &ndash; written and spoken.
 </li>
 <li>
 Highly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central team
 </li>
 <li>
 Strong communication and customer service skills
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Presentable and confident demeanour
 </li>
 <li>
 Detail-oriented and proactive problem solver
 </li>
 <li>
 Adaptability and flexibility in a fast-paced environment
 
 
 </li>
 </ul>
 Over 42,000 people work for us in more than 700 offices all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
</div>

Administration Assistant (UAE Nationals Only)

SITE MASTER TRADING LLC

Job Summary: We are seeking a reliable and detail-oriented Office Assistant with a basic accounting background to support daily administrative and financial operations. The role includes handling quotations, coordinating pricing, and following up with customers on payments to ensure smooth cash flow and business efficiency.Key Responsibilities:<ul><li>Prepare and assist in generating quotations based on client requirements</li><li>Coordinate with internal teams for accurate pricing and cost details</li><li>Maintain quotation records and pricing databases</li><li>Follow up with customers for outstanding payments via calls, emails, and messages</li><li>Maintain and update accounts receivable records</li><li>Assist in preparing invoices, receipts, and basic financial documents</li><li>Support basic accounting tasks such as data entry, reconciliation, and ledger updates</li><li>Coordinate with the accounts team for payment tracking and reporting</li><li>Provide general administrative support (filing, documentation, reporting)</li></ul>Requirements:<ul><li>Proven experience as an Office Assistant, Admin Assistant, or similar role</li><li>Basic accounting knowledge (accounts receivable, invoicing, reconciliations)</li><li>Familiarity with quotations, pricing, and payment follow-ups</li><li>Good communication and negotiation skills for customer follow-ups</li><li>Strong attention to detail and organizational skills</li><li>Proficiency in Microsoft Excel, Word, and email communication</li><li>Ability to multitask and meet deadlines</li></ul>Preferred Skills:<ul><li>Experience in a trading, sales, or distribution company</li><li>Familiarity with accounting/ERP software (e.g., Tally, Zoho, SAP)</li><li>Understanding of basic bookkeeping principles</li></ul>Working Conditions:<ul><li>Full-time, office-based role</li><li>Standard working hours as per company policy</li></ul>Pay: AED1,500.00 - AED2,200.00 per monthWork Location: In person

Emirates properties

We are looking for a reliable and well-organized Office Assistant/ Office Boy to support daily office operations in our company. The ideal candidate should have a minimum of 1 year of experience, preferably within the UAE, and be able to maintain a clean, organized, and professional office environment.Key Responsibilities:<ul><li>Support daily office operations and administrative tasks</li><li>Ensure a professional and welcoming office environment</li><li>Prepare and serve tea and coffee for staff and clients</li><li>Maintain the cleanliness of the office, including meeting rooms and pantry</li><li>Assist with basic administrative tasks, such as photocopying, filing, and scanning documents</li></ul>Requirements:<ul><li>Minimum 1 year of relevant experience</li><li>Well-organized, reliable, and professional</li><li>Good communication and time-management skills</li></ul>Work Location: In person

Office Assistant / Office Boy

Impartial Wood Carpentry Works LLC

Job Summary: We are looking for a reliable and detail-oriented Office Assistant (Female Preffered) to maintain cleanliness and provide basic office support. The ideal candidate will ensure a clean, organized, and welcoming environment for staff and visitors.Key Responsibilities:<ul><li>Perform daily cleaning of office areas, including desks, floors, pantry, and restrooms</li><li>Ensure proper disposal of waste and maintain hygiene standards</li><li>Prepare and serve tea/coffee for staff and guests when required</li><li>Refill pantry and cleaning supplies as needed</li><li>Assist with basic office tasks such as filing, photocopying, and organizing documents</li><li>Report any maintenance or repair issues to management</li><li>Support office staff with general errands</li></ul>Requirements:<ul><li>Previous experience in office cleaning or housekeeping preferred</li><li>Basic understanding of hygiene and cleaning practices</li><li>Ability to manage time efficiently and work independently</li><li>Honest, punctual, and hardworking</li><li>Basic communication skills</li></ul>Working Conditions:<ul><li>Full-time position</li><li>Indoor office environment</li></ul>Job Types: Full-time, PermanentPay: AED1,200.00 - AED2,000.00 per monthWork Location: In person

Office Assistant (Cleaning & General Support)

Explore 1809+ Office support assistant in Dubai this May. Find roles across top companies and apply now to boost your career.

1809 office support assistant jobs In Dubai

Executive Office Support Assistant

Office Boy / Office Assistant

Office Assistant

Administration Assistant (UAE Nationals Only)

Office Assistant

Office Assistant / Office Boy

Office Assistant (Cleaning & General Support)