executive assistant

administrative assistant

office administrator

office assistant

accounts assistant

office support

Travel Bot

<p><b>Job Summary</b></p><p>The Office Boy is responsible for maintaining the cleanliness and organization of the office, assisting employees and visitors with refreshments, and supporting day-to-day administrative and office-related activities. The role requires reliability, good hygiene, punctuality, and a helpful attitude.</p><p><b>Key Responsibilities</b></p><ul><li>Maintain cleanliness and tidiness of the office, including workstations, meeting rooms, pantry, reception area, and common areas.</li><li>Prepare and serve tea, coffee, water, and other refreshments to employees, management, guests, and visitors.</li><li>Keep the pantry clean, organized, and properly stocked.</li><li>Ensure drinking water, tea, coffee, sugar, tissues, and other pantry supplies are available.</li><li>Clean and arrange meeting rooms before and after meetings.</li><li>Assist in photocopying, printing, scanning, filing, and other basic office support activities when required.</li><li>Distribute documents, files, letters, and other materials within the office.</li><li>Assist with receiving and delivering small office packages, documents, and courier items.</li><li>Support HR and Administration with basic office-related tasks.</li><li>Monitor office stationery, pantry supplies, and cleaning materials and inform the concerned person when stock is running low.</li><li>Assist employees and visitors as required while maintaining professional behavior.</li><li>Ensure office equipment and common areas are handled carefully and kept in good condition.</li><li>Dispose of office waste regularly and maintain proper hygiene standards.</li><li>Assist in opening and closing office areas when instructed.</li><li>Perform any other reasonable duties assigned by the HR Manager, Administration, or Management.</li></ul><p><b>Requirements</b></p><ul><li>Previous experience as an Office Boy, Office Assistant, Helper, or similar role is preferred.</li><li>Basic communication skills in English</li><li>Good personal hygiene and professional appearance.</li><li>Ability to follow instructions and complete assigned tasks responsibly.</li><li>Honest, punctual, disciplined, and dependable.</li><li>Ability to work independently and as part of a team.</li><li>Physically capable of carrying out routine office support and cleaning activities.</li></ul><p>Key Competencies</p><ul><li>Reliability and punctuality</li><li>Cleanliness and hygiene</li><li>Positive and helpful attitude</li><li>Professional behavior</li><li>Time management</li><li>Teamwork</li><li>Attention to detail</li><li>Confidentiality and integrity</li></ul><p>Pay: AED1,500.00 - AED2,000.00 per month</p><p>Work Location: In person</p>

Office boy/cleaner

Keolis

<div><div>To provide high-level executive support to the MEEA Executive team whilst managing and coordinating all office administration and support services across the regional hub. The role ensures seamless execution of executive priorities, efficient office operations, and effective stakeholder engagement across the Middle East and Eastern Asia region.</div><br>
<div></div>
<div><b>
KEY RESPONSIBILITIES</b></div><br>
<div></div>
<div><b>
 Strategic</b></div><br>
<div></div>
<ul>
<li>Coordinate leadership meetings, prepare agendas, briefing materials, and ensure accurate minute-taking and follow-up actions.
</li><li>Track key regional initiatives, ensuring alignment and timely execution.
</li><li>Support preparation of board materials, executive reports, and strategic presentations.</li></ul><br>
<div></div>
<div><b>
 </b><b>Financial
</b></div><ul><li>Manage office and administrative budgets across the regional hub.
</li><li>Monitor and control expenditure related to office operations, travel, and events.
</li><li>Coordinate procurement processes in collaboration with procurement teams.
</li><li>Manage CEO expense tracking, approvals, and reporting</li></ul><br>
<div></div>
<div><b>
Stakeholder / Customer</b></div><br>
<div></div>
<ul>
<li>Serve as the primary point of contact for the CEO with internal and external stakeholders.
</li><li>Manage high-level communications, ensuring professionalism and confidentiality.
</li><li>Coordinate VIP visits, board meetings, and executive engagements including logistics, itineraries, and briefings.
</li><li>Build and maintain effective relationships with regional and global stakeholders.</li></ul><br>
<div></div>
<div><b>
Operational</b></div>
<ul>
<li>Serving the Reception of the MEEA regional office
</li><li>Manage the CEO&rsquo;s calendar, meetings, travel, and correspondence.
</li><li>Ensure efficient day-to-day office operations, including facilities, administration, and office services.
</li><li>Prepare executive-level presentations, reports, and correspondence.
</li><li>Maintain structured filing systems (electronic and physical) ensuring confidentiality and accessibility.
</li><li>Coordinate regional reporting cycles, governance tracking, and action registers.
</li><li>Organize corporate events, leadership workshops, and internal forums.
</li><li>Oversee office supplies, vendors, and service providers.
</li><li>Ensure consistency of templates, documentation, and communication standards.</li></ul><br>
<div></div>
<div><b>
Capability / People</b></div>
<ul>
<li>Support coordination of leadership team activities and internal communications.
</li><li>Assist in organizing recruitment processes, onboarding coordination, and HR-related activities.
</li><li>Provide administrative support to the wider regional team as required</li></ul><br>
<p></p>
<p><b>
DIMENSIONS</b></p>
<ul>
<li>Support to MEEA Executive team.
</li><li>Oversight of regional office management and administrative operations.
</li><li>Coordination across multiple countries and functions.
</li><li>Management of executive-level engagements, communications, and governance tracking.</li></ul><br>
<div></div>
<div><b>
MINIMUM QUALIFICATIONS</b></div><br>
<div></div>
<div>
<div><div><div><div><b>Min.</b></div></div><div><br>
<div><b>
Required</b></div></div><div><br>
<div><b>
Desirable</b></div></div></div><div><br>
<div>
<div><b>Education</b></div></div><br>
<div>
<ul><li>Degree or Diploma in Business Management, Administration, or a related field.</li>
</ul>
</div><div><ul><li>MBA</li></ul></div><br>
</div><br>
<div><div><div><b>Experience</b></div></div><br>
<div>
<ul><li>Experience in administrative and executive support roles</li>
</ul>
</div><div><ul><li>Experience in administrative and executive support roles in rail industry</li></ul></div><br>
</div><br>
<div><div><div><b>Skills / Training</b></div></div><br>
<div>
<ul><li>Fluent in English</li>
<li>Excellent report preparation skill</li>
<li>Microsoft working knowledge</li>
<li>Strong communication and organizational skills, high discretion</li>
</ul>
</div><div><ul><li>Additional languages &ndash; Preferably French</li></ul></div></div></div></div></div><p></p>

Executive Assistant & Office Manager

Wayz Digitally

<p><b>Executive Assistant / Office Manager (HR Background)</b></p><p>Dubai, UAE<br/>On behalf of our client | Recruitment by Daxin Global</p><p><b>About the Opportunity</b><br/>Daxin Global is recruiting on behalf of a client in Dubai for an experienced Executive Assistant to take on Office Manager responsibilities, with a strong HR background to support recruitment, people operations and other HR responsibilities. This is a hands-on, multi-hat role suited to someone who thrives on structure and can manage both executive support and day-to-day office/HR functions.</p><p><b>Key Responsibilities</b></p><ul><li>Provide executive-level administrative support (scheduling, correspondence, travel, meeting coordination)</li><li>Oversee daily office operations and administration</li><li>Support recruitment activities: CV screening, interview coordination, candidate communication</li><li>Assist with HR functions: onboarding, employee records, attendance, policy compliance</li><li>Manage vendor relationships and office supplies/logistics</li><li>Prepare reports, presentations, and documentation as needed</li><li>Act as a point of contact between management, staff, and external parties</li></ul><p><b>Requirements</b></p><ul><li>Bachelor's degree (HR, Business Administration, or related field preferred)</li><li>2+ years of experience in an EA, office management, or HR support role</li><li>UAE experience preferred; must be based in or willing to relocate to Dubai</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication in English</li><li>Proficiency in MS Office / Google Workspace</li><li>Ability to handle confidential information with discretion</li></ul><p><b>What's on Offer</b></p><ul><li>Competitive salary (based on experience)</li><li>Dynamic, professional work environment</li><li>Growth potential within the company</li></ul><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Office executive and HR: 2 years (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul><p>Work Location: In person</p>

Executive Assistant / Office Manager with HR Background

Noorka

<div><p>Noorka Logistics is seeking an experienced and highly organized <b>Office Manager</b> to oversee its daily administrative and office operations in <b>Dubai</b>. This role is ideal for a proactive professional with strong leadership, communication, and organizational skills who can coordinate office activities and support multiple departments. The successful candidate will help maintain an efficient, professional, and productive workplace while ensuring smooth administrative processes.</p>
<p><b>Key Responsibilities:</b></p>
<ul><li>Manage the day-to-day administrative operations of the office.</li>
<li>Coordinate office activities, schedules, meetings, and appointments.</li>
<li>Supervise administrative staff and allocate daily tasks effectively.</li>
<li>Maintain office supplies, equipment, furniture, and other essential resources.</li>
<li>Coordinate with suppliers, service providers, and external vendors.</li>
<li>Monitor office expenses, purchase requests, and administrative budgets.</li>
<li>Maintain accurate company records, correspondence, and confidential documents.</li>
<li>Support HR activities such as employee onboarding, attendance, leave records, and staff coordination.</li>
<li>Prepare administrative reports and presentations for management.</li>
<li>Organize meetings, business events, travel arrangements, and office functions when required.</li>
<li>Ensure office policies, procedures, and workplace standards are followed.</li>
<li>Coordinate with logistics, finance, warehouse, and other departments to resolve administrative requirements.</li>
<li>Maintain a clean, organized, safe, and professional office environment.</li>
</ul><p><b>Requirements:</b></p>
<ul><li>Bachelor&rsquo;s degree in <b>Business Administration, Office Management, Management</b>, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager, Administrative Manager, or in a similar position.</li>
<li>Strong knowledge of office administration and business support procedures.</li>
<li>Proficiency in <b>Microsoft Office</b>, including Word, Excel, PowerPoint, and Outlook.</li>
<li>Excellent organizational, multitasking, and time-management skills.</li>
<li>Strong leadership and interpersonal abilities.</li>
<li>Good written and verbal communication skills.</li>
<li>Ability to handle confidential information with professionalism.</li>
<li>Strong problem-solving and decision-making capabilities.</li>
</ul><p><b>Skills &amp; Competencies:</b></p>
<ul><li><b>Office administration and operations management</b></li>
<li>Staff coordination and supervision</li>
<li>Vendor and supplier coordination</li>
<li>Budget and expense monitoring</li>
<li>Document and record management</li>
<li>Excellent communication and interpersonal skills</li>
<li>Time management and multitasking</li>
<li>Problem-solving and decision-making</li>
<li>Professionalism and confidentiality</li>
</ul><p><b>Why Join Noorka Logistics?</b></p>
<p>At Noorka Logistics, efficient administration is an important part of maintaining reliable logistics and supply chain operations. This <b>Office Manager</b> position in <b>Dubai</b> offers an excellent opportunity to lead office activities, work closely with experienced professionals, develop your management skills, and build a rewarding long-term career within a growing logistics organization.</p></div>

Office Manager

Vista Corporate Global

<p><b>Position:</b> Real Estate Admin Cum Receptionist<br/><b>Location:</b> Dubai, UAE<br/><b>Department:</b> Real Estate / Business Center<br/><b>Employment Type:</b> Full-Time<br/><b>Reporting To:</b> Management / Operations Manager</p><p>Job Summary</p><p>We are looking for a professional, organized, and customer-focused <b>Real Estate Admin Cum Receptionist</b> to manage front-desk operations, administrative tasks, client coordination, and day-to-day activities of our <b>Business Center</b>. The ideal candidate should have good communication skills, a pleasant personality, strong administrative abilities, and preferably experience in real estate, business centers, or a corporate services environment in Dubai.</p><p>Key ResponsibilitiesReception &amp; Front Desk</p><ul><li>Welcome and assist clients, visitors, and business partners professionally.</li><li>Handle incoming calls, emails, WhatsApp messages, and general enquiries.</li><li>Manage reception area and ensure a professional office environment.</li><li>Coordinate meetings, appointments, and visitor access.</li><li>Receive and distribute documents, courier deliveries, and correspondence.</li><li>Maintain visitor and client records.</li></ul><p>Real Estate Administration</p><ul><li>Provide administrative support to the real estate team.</li><li>Maintain property listings, client records, documents, and databases.</li><li>Coordinate with property agents, landlords, tenants, and clients.</li><li>Schedule property viewings and follow up with clients.</li><li>Prepare basic reports, quotations, documents, and presentations.</li><li>Maintain proper filing and documentation for real estate transactions.</li><li>Follow up on leads and update the CRM regularly.</li></ul><p>Business Center Management</p><ul><li>Handle day-to-day administrative operations of the Business Center.</li><li>Coordinate with tenants regarding office requirements, meeting rooms, access cards, maintenance, and other services.</li><li>Manage meeting room bookings and shared office facilities.</li><li>Coordinate with maintenance, cleaning, security, and other service providers.</li><li>Maintain records of office allocations, contracts, invoices, and client requirements.</li><li>Assist clients with general Business Center-related requests.</li><li>Ensure the Business Center is clean, organized, and professionally maintained.</li><li>Coordinate with management regarding tenant issues and operational requirements.</li></ul><p>Administrative &amp; Office Support</p><ul><li>Maintain office supplies and coordinate replenishment when required.</li><li>Prepare daily/weekly administrative reports.</li><li>Maintain accurate records and confidential documents.</li><li>Assist the HR/Admin team with basic office administration when required.</li><li>Coordinate with accounts for invoices, payments, and client documentation.</li><li>Support management with additional administrative tasks as required.</li></ul><p>Requirements</p><ul><li>Minimum <b>1&ndash;3 years of relevant experience</b> in administration, reception, real estate, business center, or a similar role.</li><li>Experience in the <b>UAE/Dubai</b> is preferred.</li><li>Good communication and interpersonal skills.</li><li>Professional appearance and pleasant personality.</li><li>Good knowledge of <b>MS Office (Word, Excel, Outlook)</b>.</li><li>Familiarity with CRM systems is an advantage.</li><li>Strong organizational and multitasking skills.</li><li>Ability to handle clients professionally and independently.</li><li>Good English communication skills; Arabic or Hindi/Urdu would be an advantage.</li><li>Ability to work under pressure and manage multiple responsibilities.</li><li>Candidates with experience in <b>Business Center / Real Estate / Corporate Services</b> will be preferred.</li></ul><p>Key Skills</p><ul><li>Reception &amp; Customer Service</li><li>Real Estate Administration</li><li>Business Center Operations</li><li>Client Coordination</li><li>Documentation &amp; Filing</li><li>CRM Management</li><li>Microsoft Office</li><li>Communication &amp; Follow-up</li><li>Time Management</li><li>Problem Solving</li></ul><p>Pay: AED2,500.00 - AED4,000.00 per month</p><p>Work Location: In person</p>

Real Estate Admin Cum Receptionist

AIT Worldwide Logistics

<div>
 <strong>
  Introduction
  <br/>
  <br/>
 </strong>
 Join us at AIT, where we believe every day presents an opportunity to make a global impact!
 <br/>
 <br/>
 We&rsquo;re problem solvers, driven by our curiosity and creativity, in endless pursuit of solutions for our customers. Together, we champion the strength of our global teams. And, as trusted advisors, we go above and beyond, working together in a supportive and collaborative environment to ensure customer satisfaction.
 <br/>
 <br/>
 Through the company's continued growth, we challenge ourselves to be better, continuously learning and growing in our dynamic environment. Helping others is at the core of our culture, join us in finding fulfillment by giving back to our local communities as the united team that is AIT.  Find out what our people deliver.&reg; means when you come move the world with us!  Hear directly from our teammates at AIT Worldwide Logistics and make us the next stop on your career journey.
 <br/>
 <br/>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 The HR &amp; Administration Executive will be responsible for overseeing day-to-day office administration, facilities management, employee lifecycle support, immigration coordination, compliance activities, and general HR operations across the UAE. The role requires a highly organized and proactive professional who can effectively manage multiple priorities while ensuring compliance with UAE regulations and company policies.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Human Resources Operations
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate employee visa applications, renewals, cancellations, and related immigration processes through external PROs and government authorities.
  </li>
  <li>
   Ensure timely processing and renewal of residency permits, Emirates IDs, health insurance, and other statutory requirements.
  </li>
  <li>
   Monitor changes in UAE labor and immigration regulations and ensure ongoing compliance.
  </li>
  <li>
   Coordinate compliance requirements with JAFZA and Mainland authorities, including regulatory audits, permits, certifications, training requirements, and portal administration.
  </li>
  <li>
   Support and uphold company ethics, compliance standards, and governance requirements across all HR and administrative activities.
  </li>
  <li>
   Coordinate end-to-end onboarding and offboarding processes, ensuring a seamless employee experience.
  </li>
  <li>
   Maintain accurate employee records and update HR information systems, including SAP SuccessFactors.
  </li>
  <li>
   Support payroll administration by coordinating attendance records, leave management, employee benefits, and payroll-related documentation.
  </li>
  <li>
   Manage employee insurance enrollments, renewals, claims coordination, and associated documentation.
  </li>
  <li>
   Prepare employment-related letters, certificates, and HR documentation.
  </li>
  <li>
   Respond to routine employee HR queries and provide guidance in line with company policies and UAE labor laws.
  </li>
  <li>
   Support procurement activities through Local Purchase Order (LPO) creation and administration.
  </li>
  <li>
   Coordinate business card requests, employee documentation, and other HR administrative processes.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Administration &amp; Facilities Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee daily office operations across both Mainland and Jebel Ali offices, ensuring a professional, efficient, and well-maintained work environment.
  </li>
  <li>
   Manage workspace planning, seating allocations, meeting room scheduling, office maintenance, and general office upkeep.
  </li>
  <li>
   Support regional leadership in identifying and evaluating new office facilities and expansion projects.
  </li>
  <li>
   Manage pantry operations, including inventory control, vendor coordination, and cost optimization initiatives.
  </li>
  <li>
   Source, evaluate, and manage vendor relationships for office supplies, cleaning services, pantry requirements, stationery, courier services, freight services, and other administrative needs.
  </li>
  <li>
   Negotiate admin vendor contracts to achieve optimal pricing, service quality, and cost efficiencies.
  </li>
  <li>
   Prepare and manage the UAE administrative budget, including office rent, utilities, facilities, travel, supplies, and employee events.
  </li>
  <li>
   Monitor expenses, review invoices, validate vendor bills, and ensure timely submission for approvals and payment processing.
  </li>
  <li>
   Identify opportunities for cost savings and implement efficient administrative processes.
  </li>
  <li>
   Assist employees with travel bookings, business trips, relocations, repatriation activities, and related expense management.
  </li>
  <li>
   Maintain and monitor office IT inventory while acting as the primary liaison with the Corporate &amp; regional IT team for local technology support and coordination.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's/Master&rsquo;s degree in Human Resources, Business Administration, or a related discipline.
  </li>
  <li>
   3-5 years of experience in HR and Administration within the UAE.
  </li>
  <li>
   Strong understanding of UAE labor law, immigration procedures, visa processes, and employment regulations.
  </li>
  <li>
   Experience working with JAFZA and Mainland business operations is highly preferred.
  </li>
  <li>
   Hands-on experience with HRIS platforms, preferably SAP SuccessFactors.
  </li>
  <li>
   Strong knowledge of Microsoft Office applications, particularly Excel, Word, and PowerPoint.
  </li>
  <li>
   Excellent organizational, communication, and stakeholder management skills.
  </li>
  <li>
   Ability to handle confidential information with professionalism and discretion.
  </li>
  <li>
   Fluent in English
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About AIT Worldwide
  <br/>
  <br/>
 </strong>
 AIT Worldwide Logistics is a global freight forwarder that helps its customers grow by expanding access to markets all over the world where they can sell and/or procure raw materials, components, and finished goods. For more than 40 years, the America&rsquo;s-based supply chain solutions leader has relied on a consultative approach to build a global network and trusted partnerships in nearly every industry, including aerospace, automotive, consumer retail, food, government, healthcare, high-tech, industrial and life sciences. Backed by scalable, user-friendly technology, AIT&rsquo;s flexible business model customizes door-to-door deliveries via sea, air, ground, and rail&mdash;on time and on budget. With expert teammates staffing more than 100 worldwide locations in Asia, Europe, India, and North America, AIT&rsquo;s full-service options also include customs clearance, warehouse management and white glove services. Learn more about AIT Worldwide Logistics, our culture and core values in action here .
 <br/>
 <br/>
 AIT Worldwide Logistics is an Equal Opportunity Employer &ndash; M/F/Veterans/Disabled. If you are unable to apply online due to a disability, contact Human Resources at 630-766-8300 ext 5218.
 <br/>
 <br/>
 <strong>
  What AIT Can Offer You
  <br/>
  <br/>
 </strong>
 In addition to base compensation, AIT offers a growing suite of competitive benefits to help our teammates realize their full financial, well-being, personal and professional potential.
 <br/>
 <br/>
 <strong>
  AIT Worldwide Logistics Benefits Available Across All Global Markets
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Vacation/holiday time
  </li>
  <li>
   Global employee support program
  </li>
  <li>
   Mindfulness tools
  </li>
  <li>
   Professional development
  </li>
  <li>
   Company events and gatherings
  </li>
  <li>
   Five paid volunteer hours through our AIT Cares program
   <br/>
   <br/>
  </li>
 </ul>
 Our competitive employee benefits packages may vary by region and country.
</div>


Executive - HR & Admin

<div>Introduction:
<p>
Join us at AIT, where we believe every day presents an opportunity to make a global impact!
<br>
<br>
We&rsquo;re problem solvers, driven by our curiosity and creativity, in endless pursuit of solutions for our customers. Together, we champion the strength of our global teams. And, as trusted advisors, we go above and beyond, working together in a supportive and collaborative environment to ensure customer satisfaction.
<br>
<br>
Through the company's continued growth, we challenge ourselves to be better, continuously learning and growing in our dynamic environment. Helping others is at the core of our culture, join us in finding fulfillment by giving back to our local communities as the united team that is AIT. Find out what our people deliver.&reg; means when you come move the world with us! Hear directly from our teammates at AIT Worldwide Logistics and make us the next stop on your career journey.</p>
Overview:
<div><div>
The HR &amp; Administration Executive will be responsible for overseeing day-to-day office administration, facilities management, employee lifecycle support, immigration coordination, compliance activities, and general HR operations across the UAE. The role requires a highly organized and proactive professional who can effectively manage multiple priorities while ensuring compliance with UAE regulations and company policies.</div></div>
Responsibilities:
<p><b>
Human Resources Operations</b></p><ul><li>
Coordinate employee visa applications, renewals, cancellations, and related immigration processes through external PROs and government authorities.</li><li>
Ensure timely processing and renewal of residency permits, Emirates IDs, health insurance, and other statutory requirements.</li><li>
Monitor changes in UAE labor and immigration regulations and ensure ongoing compliance.</li><li>
Coordinate compliance requirements with JAFZA and Mainland authorities, including regulatory audits, permits, certifications, training requirements, and portal administration.</li><li>
Support and uphold company ethics, compliance standards, and governance requirements across all HR and administrative activities.</li><li>
Coordinate end-to-end onboarding and offboarding processes, ensuring a seamless employee experience.</li><li>
Maintain accurate employee records and update HR information systems, including SAP SuccessFactors.</li><li>
Support payroll administration by coordinating attendance records, leave management, employee benefits, and payroll-related documentation.</li><li>
Manage employee insurance enrollments, renewals, claims coordination, and associated documentation.</li><li>
Prepare employment-related letters, certificates, and HR documentation.</li><li>
Respond to routine employee HR queries and provide guidance in line with company policies and UAE labor laws.</li><li>
Support procurement activities through Local Purchase Order (LPO) creation and administration.</li><li>
Coordinate business card requests, employee documentation, and other HR administrative processes.</li></ul><p><b>
Office Administration &amp; Facilities Management</b></p><ul><li>
Oversee daily office operations across both Mainland and Jebel Ali offices, ensuring a professional, efficient, and well-maintained work environment.</li><li>
Manage workspace planning, seating allocations, meeting room scheduling, office maintenance, and general office upkeep.</li><li>
Support regional leadership in identifying and evaluating new office facilities and expansion projects.</li><li>
Manage pantry operations, including inventory control, vendor coordination, and cost optimization initiatives.</li><li>
Source, evaluate, and manage vendor relationships for office supplies, cleaning services, pantry requirements, stationery, courier services, freight services, and other administrative needs.</li><li>
Negotiate admin vendor contracts to achieve optimal pricing, service quality, and cost efficiencies.</li><li>
Prepare and manage the UAE administrative budget, including office rent, utilities, facilities, travel, supplies, and employee events.</li><li>
Monitor expenses, review invoices, validate vendor bills, and ensure timely submission for approvals and payment processing.</li><li>
Identify opportunities for cost savings and implement efficient administrative processes.</li><li>
Assist employees with travel bookings, business trips, relocations, repatriation activities, and related expense management.</li><li>
Maintain and monitor office IT inventory while acting as the primary liaison with the Corporate &amp; regional IT team for local technology support and coordination.</li></ul>
Qualifications:
<ul><li>Bachelor's/Master&rsquo;s degree in Human Resources, Business Administration, or a related discipline.</li><li>
3-5 years of experience in HR and Administration within the UAE.</li><li>
Strong understanding of UAE labor law, immigration procedures, visa processes, and employment regulations.</li><li>
Experience working with JAFZA and Mainland business operations is highly preferred.</li><li>
Hands-on experience with HRIS platforms, preferably SAP SuccessFactors.</li><li>
Strong knowledge of Microsoft Office applications, particularly Excel, Word, and PowerPoint.</li><li>
Excellent organizational, communication, and stakeholder management skills.</li><li>
Ability to handle confidential information with professionalism and discretion.</li><li>
Fluent in English</li></ul>
What AIT Can Offer You:
<div>
In addition to base compensation, AIT offers a growing suite of competitive benefits to help our teammates realize their full financial, well-being, personal and professional potential.</div><div><b>
AIT Worldwide Logistics benefits available across all global markets</b></div><ul><li>
Vacation/holiday time</li><li>
Global employee support program</li><li>
Mindfulness tools</li><li>
Professional development</li><li>
Company events and gatherings</li><li>
Five paid volunteer hours through our AIT Cares program</li></ul><div>
Our competitive employee benefits packages may vary by region and country.</div>
About AIT Worldwide:
<div>
AIT Worldwide Logistics is a global freight forwarder that helps its customers grow by expanding access to markets all over the world where they can sell and/or procure raw materials, components, and finished goods. For more than 40 years, the America&rsquo;s-based supply chain solutions leader has relied on a consultative approach to build a global network and trusted partnerships in nearly every industry, including aerospace, automotive, consumer retail, food, government, healthcare, high-tech, industrial and life sciences. Backed by scalable, user-friendly technology, AIT&rsquo;s flexible business model customizes door-to-door deliveries via sea, air, ground, and rail&mdash;on time and on budget. With expert teammates staffing more than 100 worldwide locations in Asia, Europe, India, and North America, AIT&rsquo;s full-service options also include customs clearance, warehouse management and white glove services. Learn more about AIT Worldwide Logistics, our culture and core values in action here.</div><div></div><div><i><br>
AIT Worldwide Logistics is an Equal Opportunity Employer &ndash; M/F/Veterans/Disabled. If you are unable to apply online due to a disability, contact Human Resources at 630-766-8300 ext 5218.</i></div></div>

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