executive assistant

office manager

administrative assistant

front office supervisor

office administrator

office support

American University in the Emirates

<div>Job Title: Executive Office Support Assistant

Department: Office of the Vice President / President 
Institution: American University in the Emirates (AUE)

Job Purpose

The Executive Office Support Assistant provides high-level operational and administrative support to the Office of the President/Vice President. The role ensures the efficient functioning of executive operations, supports decision-making processes, and facilitates communication and coordination between internal and external stakeholders. 


Qualifications &amp; Education
<ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.</li></ul> 


Experience
<ul>
<li>Minimum of 4 to 7 years of administrative experience supporting senior or top-level management in a higher education or similar professional environment.</li></ul> 


Skills / Knowledge / Competencies
<ul>
<li>Strong multitasking and organizational skills.</li>
<li>Bilingual proficiency (Arabic and English) is mandatory.</li>
<li>Demonstrated independence, sound judgment, and a high level of responsibility.</li>
<li>Knowledge of academic and administrative procedures, student policies, and university protocols.</li>
<li>Ability to maintain professionalism in all interactions with faculty, students, and external stakeholders.</li>
<li>Strong commitment to confidentiality and discretion.</li>
<li>Ability to manage the smooth day-to-day operations of an executive office.</li>
<li>Effective problem-solving skills with the ability to resolve issues independently.</li></ul> 


Key Responsibilities
<ul>
<li>Screen, review, and prioritize incoming correspondence and matters, ensuring the President/Vice President is informed of key issues.</li>
<li>Coordinate and plan visits of dignitaries and official guests in collaboration with the Protocol Director.</li>
<li>Support the implementation of directives, projects, and initiatives assigned by the President/Vice President, and monitor progress to ensure timely completion.</li>
<li>Draft, review, and edit letters, reports, speeches, and official documents in Arabic.</li>
<li>Verify the accuracy and appropriateness of sensitive Arabic documents prepared by others.</li>
<li>Maintain and update the President&rsquo;s/Vice President&rsquo;s calendar, meetings, and appointments.</li>
<li>Organize and schedule meetings, ensuring all attendees are properly informed of timings and logistics.</li>
<li>Interact professionally with internal and external visitors, demonstrating tact, discretion, and sound judgment.</li>
<li>Manage multiple simultaneous tasks and projects, ensuring timely and effective execution.</li>
<li>Operate with minimal supervision while contributing effectively as a member of the broader university team.</li>
<li>Handle highly confidential information with the utmost discretion.</li>
<li>Represent the President&rsquo;s Office in interactions with external officials, institutions, and partner organizations.</li>
<li>Ensure high accuracy and adherence to deadlines in all tasks and deliverables.</li></ul> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

Executive Office Support Assistant

MTM Groups Trading L.L.C-FZ

About the Role: We are seeking a proactive and detail-oriented individual to join our team as an Office Support &amp; E-commerce Assistant. This role combines general administrative duties with inventory management, sales support, and experience working with online marketplaces such as Amazon and Noon. You&rsquo;ll be an essential part of our support staff, helping to ensure smooth daily operations.Key Responsibilities:<ul><li>Perform regular inventory counts and maintain accurate stock records</li><li>Assist with sales processing and customer service</li><li>Handle administrative tasks including data entry, filing, and document organization</li><li>Provide general office support and coordination</li><li>Support listing, updating, and managing products on marketplaces (Amazon, Noon, etc.)</li><li>Collaborate with other departments as needed</li></ul>Requirements:<ul><li>Proven experience in office support, admin, or sales roles</li><li>Familiarity with e-commerce platforms such as Amazon, Noon, etc.</li><li>Strong organizational and multitasking skills</li><li>Excellent attention to detail</li><li>Proficient in Microsoft Office and general computer use</li><li>Ability to work independently and as part of a team</li></ul>Preferred Qualifications:<ul><li>Previous experience with inventory management systems</li><li>Experience in a support staff role in a retail or e-commerce business</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Office Support & E-commerce Assistant

FRAMECAD

<div>
 
 FRAMECAD is seeking an experienced and Sales and Office Support Administrator to join our team.
 
 
 
 
 
 
 About Us
 
 
 
 FRAMECAD provides industry leading construction software and hardware solutions and services to a range of customers across the globe, and we have bold plans for future growth. We believe that our solutions have the potential to revolutionize construction and be better for the planet. Our ambition is to Make Building Better and we are determined to realize it.
 
 
 
 
 
 Our offer incorporates building systems, design and engineering methodology, design software, cloud business systems, manufacturing equipment, service, maintenance and parts, training support, and custom designed components that enable Modern Methods of Construction to deliver time and cost-efficient construction across a range of applications and sectors. We are the preferred solution to many industry leading companies around the world where our solutions can be found in residential, commercial, military and government sectors.
 
 
 
 
 
 
 About the role
 
 
 
 A core component of this ambition is our ability to assist our current and future clients, make our processes easy, keep our information up to date up to date and ensure our day to day operations in the office run smoothly. We want our clients to have a premium experience right from our first interaction with them, whether that is over the phone or in person when they walk in the door at reception.
 
 
 
 
 
 
 What you will be doing
 
 
 
 The Sales Administration Support personnel is key for us to achieve this. Responsible for; delivering excellent front-line/ office service, including answering and directing telephone inquiries, liaising with clients and ensuring effective liaison between visitors, clients and FRAMECAD employees. This position will be our key administrator assisting our office with core day to day duties, including using Salesforce, ServiceMax and SAP, assisting with the sales process, fulfilment support, JAFZA Portal management including licensing renewals, salary certifications, employee visa renewals, establishment card renewal, audit report submission, office lease renewal and company representative card renewal.
 
 
 
 
 
 
 
 
 
 What we are looking for
 
 
 
 This position requires a positive, logical approach with a willing, can do attitude. You will be comfortable liaising with various stakeholders. You will have an eye for detail, enjoy helping out with any task ,enjoy working in a friendly team.
 
 
 
 
 
 
 
 
 
 What you will bring:
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 The ability to work flexibly on several tasks at once
 </li>
 <li>
 The ability to build great working relationships quickly
 </li>
 <li>
 Excellent personal presentation
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Strong client service orientation
 </li>
 <li>
 Intermediate to advanced skills in using Microsoft Suite.
 </li>
 <li>
 Experience using CRM systems such as Salesforce
 </li>
 <li>
 Experience with ServiceMax
 </li>
 </ul>
 
 
 
 
 
 Location
 
 
 
 This position is based in Dubai in Jebel Ali Free Zone
 
 
 
 
 
 
 Interested?
 
 
 
 If this sounds like you, please apply.
 
 
 
 
 
 For more information about our business, our customers and and what we do, please follow these links below:
 
 
 
 
 
 
 Website
 
 
 
 https://www.framecad.com/
 
 
 
 
 
 
 Customer Testimonial - Frame Up Now
 
 
 
 https://blog.framecad.com/blog/frame-up-now-say-steel-will-replace-wood-in-the-next-15-years
 
 
 
 
 
 
 Speedhouse Group - UAE
 
 
 
 https://www.youtube.com/watch?v=479x7wzD2Ho&amp;list=PLBiB-nv82YoNDTm6m851gcZVQcuW9ZWtQ&amp;index=24
 
 
 
</div>

Sales and Office Support Administrator

Jachoos Technologies

Logistics and Office support Executive with UAE driving LicenseLocation: UAEExperience Required: Minimum 4+ yearsSalary Range: AED 2,000 &ndash; 2,500License: Valid UAE Driving License is mandatoryJob Description:We are seeking a reliable and responsible Driver Cum Purchase Assistant to support daily company operations. The ideal candidate will have strong driving skills, good knowledge of UAE roads, and the ability to assist with purchasing and administrative tasks.Key Responsibilities:<ul><li>Driving Duties</li><li>Safely transport company staff, visitors, and documents to assigned destinations.</li><li>Ensure proper maintenance of the company vehicle, including regular servicing, registration renewal, and necessary repairs.</li></ul>Administrative &amp; Purchase Support<ul><li>Assist with purchasing materials, office supplies, and other items as instructed.</li><li>Coordinate with suppliers, collect quotations, and ensure timely delivery of items.</li><li>Properly document and maintain records of purchases and deliveries.</li><li>Run occasional errands or pickups related to company operations.</li></ul>Requirements:<ul><li>Minimum 4+ years of relevant experience in driving and purchase/administrative support.</li><li>Valid and clean UAE Driving License.</li><li>Good knowledge of UAE routes and traffic regulations.</li><li>Strong communication and interpersonal skills.</li><li>Trustworthy, punctual, and well-organized.</li><li>Ability to multitask and work responsibly with minimal supervision.</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per month

Logistics and Office support Executive with UAE driving License

MAB International Services LLC

Key Responsibilities:<ul><li>Serve tea, coffee, and refreshments to staff and visitors as required.</li><li>Maintain cleanliness and organization of the office, including meeting rooms and common areas.</li><li>Assist in photocopying, scanning, filing, and general document handling.</li><li>Handle office errands such as collecting or delivering documents and parcels.</li><li>Ensure office supplies (stationery, pantry items, cleaning materials) are stocked and inform the supervisor when replenishment is needed.</li><li>Support administrative staff with routine tasks when required.</li><li>Set up meeting rooms before and after meetings.</li><li>Assist in basic office maintenance and coordinate with vendors when needed.</li><li>Follow safety and hygiene standards at all times.</li></ul>Job Type: Full-timePay: AED1,800.00 - AED2,200.00 per month

Office Assistant / Office Boy

Driver cum Office assistant with valued UAE driving License

Muller & Phipps Middle East

<div>
 
 Job Purpose
 
 
 
 A highly organized and detail-oriented Office Administrator to manage office operations, support administrative tasks, and enhance workplace efficiency. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and a proactive approach to office management. This role requires multitasking across a range of responsibilities to ensure a well-organized and productive work environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Oversee daily office operations and administrative procedures.
 </li>
 <li>
 Maintain office supplies inventory and ensure timely procurement.
 </li>
 <li>
 Handle correspondence, emails, and phone calls professionally.
 </li>
 <li>
 Assist in scheduling meetings, managing calendars, and coordinating events.
 </li>
 <li>
 Maintain organized records and files, both digital and physical.
 </li>
 <li>
 Coordinate with vendors, service providers, and building management.
 </li>
 <li>
 Ensure compliance with office policies and workplace safety regulations.
 </li>
 <li>
 Process invoices, expense reports, and basic bookkeeping tasks.
 </li>
 <li>
 Provide general administrative support to employees and management.
 </li>
 <li>
 Manage procurement processes, including supplier selection, purchase orders, and cost negotiations.
 </li>
 <li>
 Ensure efficient purchasing of office equipment, supplies, and services within budget constraints.
 </li>
 <li>
 Should have prior experience to exposure to UAE market.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Office Management, or a related field preferred.
 </li>
 <li>
 Proven experience as an Office Administrator, Administrative Assistant, or a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other office management software.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Problem-solving and decision-making abilities.
 </li>
 <li>
 Ability to work independently and within a team.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience in office management or administrative roles in a corporate setting.
 </li>
 <li>
 Knowledge of basic accounting and financial procedures.
 </li>
 <li>
 Familiarity with CRM and ERP systems.
 </li>
 </ul>
</div>

Office Administrator

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