administrative assistant

office assistant

office administrator

office manager

admin assistant

office support specialist

Drydocks World

<ul><li>Prepare and serve a variety of coffee and tea beverages, ensuring consistent quality and presentation, and manage the coffee station supplies.</li><li>Manage and maintain office supplies inventory, including ordering, receiving, and organizing, to ensure smooth office operations.</li><li>Greet and assist visitors, providing a welcoming and helpful first impression.</li><li>Maintain the cleanliness and organization of the office and kitchen areas, including washing dishes, and sanitizing surfaces.</li><li>Support office staff with various administrative tasks as needed.</li></ul>

Office Assistant cum Barista

Gensler

Provide administrative assistance to principals, including managing expense reports, timesheets, scheduling internal and external meetings, and handling miscellaneous administrative tasks.Handle all aspects of travel management.Manage visa applications and ensure all records are kept up-to-date.Coordinate the printing of business cards.Stamp documents as required.Address miscellaneous tasks as assigned by the office manager.Meeting Room Coordination: Schedule and manage conference room bookings, ensuring rooms are prepared for meetings, including AV setup and arranging refreshments.Catering: Arrange catering for meetings and events as needed.Preparing Welcome Kits: Prepare welcome kits for new joiners, ensuring all necessary materials and onboarding information are provided.Provide ad hoc administrative support to various departments, including photocopying, scanning, document preparation, filing, and scheduling as required.Provide backup for the Dubai Office Administrator when absent due to (sick)leave.

Office Administrator

Confidential Company

<ul><li>Maintain office files and records, update office inventories, track vehicle logs, manage office supplies, assist Admin Supervisor in completing daily administrative tasks</li><li>Schedule and coordinate internal/external meetings & events, coordinate interviews, prepare agendas, meeting minutes, and follow-ups.</li><li>Greet and assist visitors, answer and route calls, maintain visitor logs, ensure reception cleanliness and decorum, manage incoming/outgoing mail/courier</li><li>Prepare and submit daily and monthly reports on administrative and operational activities, including front office operations, task tracking, and follow-ups</li><li>Assist management in planning schedules, meetings, and daily reviews, ensuring smooth execution of planned activities</li><li>Identify violations or non-compliance by cleaning companies and report them promptly to the Admin Supervisor for corrective action</li><li>Other tasks given by the department/management.</li></ul>

Admin Assistant

Merex Investment Group

Main Duties:
<ul>
 <li>Provide administrative support to ensure that daily operations of the systems are maintained in an effective, up to date and accurate manner</li>
 <li>Type correspondence, reports and other documents</li>
 <li>Maintain all office files and documentations</li>
 <li>Scheduling meetings for the department</li>
 <li>Take minutes of meetings and distribute as appropriately</li>
 <li>Coordinate repairs to all office equipment</li>
 <li>Maintain confidential records and files</li>
 <li>Maintain records of decisions</li>
 <li>Arrange for all financials, submissions and procurement activities.</li>
 <li>Maintain the Preventive Maintenance records up to date in the tracker and data server.</li>
 <li>Manage the team request(s)in coordination with the departments Manager, Director and HR,</li>
 <li>Providing a receptionist service</li>
 <li>Greet and assist all visitors and Suppliers.</li>
 <li>Answer telephone calls</li>
 <li>Direct calls and respond to inquiries</li>
 <li>Perform other related duties as required</li>
</ul>

Senior Supervisor - System Integration

Omada Rail Systems

<div><ul><li>Site Supervision
</li></ul><ul><li>Permanent Contract
</li></ul><ul><li>Entry-Level
</li></ul><ul><li>Dubai</li></ul></div>
 <div>About Us 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
About the Role 
We are seeking an organized and efficient Administrative Assistant to join our team in Dubai, United Arab Emirates. As a UAE National, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day functioning of our organization.<ul><li>
Manage and maintain executive calendars, schedule meetings, and coordinate travel arrangements</li><li>
Handle incoming phone calls, emails, and correspondence in a professional manner</li><li>
Prepare and edit various documents, reports, and presentations</li><li>
Organize and maintain filing systems, both physical and digital</li><li>
Assist in planning and coordinating company events and meetings</li><li>
Perform data entry and maintain accurate records in company databases</li><li>
Provide general administrative support to various departments as needed</li><li>
Greet and assist visitors, ensuring a positive first impression of the company</li><li>
Manage office supplies inventory and place orders when necessary</li><li>
Assist with basic bookkeeping tasks and expense reports</li></ul> 
What do we need from you 
<ul><li>
UAE National status</li><li>
2-3 years of experience in administrative roles</li><li>
Strong organizational skills and attention to detail</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Excellent verbal and written communication skills in English and Arabic</li><li>
Demonstrated ability to manage time effectively and multitask in a fast-paced environment</li><li>
Customer service orientation with a professional demeanor</li><li>
Bachelor's degree in Business Administration or related field (preferred)</li><li>
Familiarity with UAE business culture and practices</li><li>
Ability to work independently and as part of a team</li><li>
Proactive approach to problem-solving and task management</li></ul></div>

Administrative Assistant (UAE National )

DAR AL BURAQ DELIVERY SERVICES LLC

Job Title: Operations Specialist cum IT SpecialistEmployment Type: Full-Time Department: Operations &amp; IT Reports To: Operations Manager / IT LeadAbout UsDar Al Buraq Delivery Services LLC is a dynamic and fast-growing organization committed to operational excellence and digital innovation. We believe in empowering our teams with the tools and autonomy to drive meaningful impact across departments. If you're a versatile problem-solver who thrives at the intersection of business operations and technology, we want to hear from you!Role OverviewWe&rsquo;re seeking a highly organized and tech-savvy professional to join our team as an Operations Specialist cum IT Specialist. This hybrid role is ideal for someone who can streamline business processes while managing IT systems and support. You&rsquo;ll play a key role in optimizing workflows, supporting cross-functional teams, and ensuring our digital infrastructure runs smoothly.Key ResponsibilitiesOperations<ul><li>Monitor and improve day-to-day business processes across departments</li><li>Assist in logistics, procurement, customer/vendor coordination, and inventory management</li><li>Prepare reports, dashboards, and documentation for operational efficiency</li><li>Support compliance, audits, and internal controls</li><li>Collaborate with finance and HR teams to ensure smooth administrative operations</li></ul>IT Support<ul><li>Provide first-level technical support for hardware, software, and network issues</li><li>Manage user accounts, access controls, and system configurations</li><li>Maintain and troubleshoot office IT infrastructure (printers, routers, workstations)</li><li>Coordinate with external IT vendors and service providers</li><li>Assist in implementing and maintaining ERP systems, cloud tools, and cybersecurity protocols</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Information Technology, or related field</li><li>2+ years of experience in operations, IT support, or a hybrid role</li><li>Strong understanding of business workflows and IT systems</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and basic networking</li><li>Experience with ERP systems (e.g., SAP, Oracle, ERPNext) is a plus</li><li>Excellent communication, problem-solving, and multitasking skills</li><li>Ability to work independently and manage cross-functional priorities</li></ul>What We Offer<ul><li>Competitive salary and performance bonuses</li><li>Professional development and training opportunities</li><li>A collaborative and inclusive work culture</li><li>Health insurance and wellness benefits</li></ul>How to ApplyApply through Indeed and share your resume and a brief cover letter. We look forward to learning how you can contribute to our mission!Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Operations Specialist: 2 years (Required)</li><li>IT specialist: 1 year (Required)</li></ul>Language:<ul><li>Urdu/ Hindi (Required)</li></ul>

Operation Specialist cum IT Specialist

Hogar Properties

About Us: At Hogar Properties, we&rsquo;re redefining the real estate experience with creativity, trust, and professionalism. We&rsquo;re looking for a proactive and organized Admin Specialist, Personal Secretary who can handle administrative operations efficiently while maintaining strong client relationships that reflect our company&rsquo;s values.Key Responsibilities:<ul><li>Manage day-to-day administrative tasks and ensure smooth coordination between teams.</li><li>Maintain and update client records with accuracy and confidentiality.</li><li>Build and sustain strong relationships with clients through effective communication.</li><li>Respond promptly to customer inquiries, providing information and support as needed.</li><li>Assist the management team with reports, scheduling, and documentation.</li><li>Support marketing and sales teams with coordination and client follow-ups.</li><li>Ensure professionalism and positive customer experience at every touchpoint.</li></ul>Requirements:<ul><li>Proven experience as an Personal Secretary, Administrative Executive, Office Coordinator, or Customer Relationship Specialist.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in MS Office (Word, Excel, Outlook) or Google Workspace.</li><li>Attention to detail and ability to handle sensitive information responsibly.</li><li>Candidates from Middle East, Egypt, Morocco, Algeria, Jordan are encouraged to apply.</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Training &amp; guidance from our Dubai Head Office team</li><li>Career growth opportunities in a dynamic real estate company</li><li>Supportive and collaborative work culture</li></ul>How to Apply: Send your resume to hr@hogarproperties.comJob Type: Full-timePay: AED3,500.00 - AED5,500.00 per month

Personal Secretary

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