sales coordinator

administrative assistant

e-commerce specialist

executive assistant

social media specialist

office support specialist

ELEGANT LINKS REALESTATE LLC

We are seeking a highly organized and detail-oriented Office Administrator to oversee daily administrative operations. The ideal candidate will ensure the office runs smoothly and efficiently by managing administrative tasks, supporting staff, and maintaining a professional work environment.Key Responsibilities:<ul><li>Manage day-to-day office operations and ensure smooth workflow.</li></ul><ul><li>Handle incoming calls, emails, and correspondence.</li></ul><ul><li>Maintain and organize office files, records, and documents.</li></ul><ul><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li></ul><ul><li>Assist in preparing reports, presentations, and documentation.</li></ul><ul><li>Manage office supplies inventory and place orders when necessary.</li></ul><ul><li>Support HR in employee onboarding, attendance, and record-keeping.</li></ul><ul><li>Assist finance team with petty cash handling, invoices, and expense tracking.</li></ul><ul><li>Ensure compliance with company policies and procedures.</li></ul><ul><li>Provide general administrative support to management and staff.</li></ul>Requirements &amp; Skills:<ul><li>Proven experience as an Office Administrator, Administrative Assistant.</li></ul><ul><li>Strong organizational and time-management skills.</li></ul><ul><li>Excellent verbal and written communication skills.</li></ul><ul><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li></ul><ul><li>Ability to multitask and prioritize effectively.</li></ul><ul><li>Attention to detail and problem-solving skills.</li></ul><ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Office Administrator

Ashkenazi Trading DMCC

Company: Confidential Location: Dubai, UAE Position: Office Assistant (Kyrgyzstani National) Industry: Precious Metals &amp; Mineral TradingAbout UsAshkenazi Trading DMCC is a Dubai-based trading company specializing in precious metals and mineral trading. We are committed to maintaining international compliance standards, responsible sourcing practices, and efficient business operations.We are looking for a dedicated and detail-oriented Office Assistant (Kyrgyzstani National) to join our team in Dubai and support daily operations.Key Responsibilities<ul><li>Provide administrative and clerical support to ensure smooth office operations.</li><li>Manage filing systems (digital and physical) for contracts, invoices, and compliance-related documents.</li><li>Assist in preparing business correspondence, reports, and presentations.</li><li>Handle incoming calls, emails, and visitor coordination.</li><li>Support logistics documentation for shipments and coordination with suppliers/customers.</li><li>Assist in scheduling meetings, travel arrangements, and office calendar management.</li><li>Coordinate with compliance and operations teams on documentation related to precious metals and mineral trading.</li><li>Perform general office duties such as photocopying, scanning, and organizing supplies.</li><li>Provide ad-hoc support to management and colleagues as required.</li></ul>Qualifications &amp; Skills<ul><li>Must be a Kyrgyzstani National currently based in Dubai or willing to relocate.</li><li>Bachelor&rsquo;s degree or diploma in Business Administration, Commerce, or a related field (preferred).</li><li>Prior experience in administration/office support (experience in trading, logistics, or financial services is an advantage).</li><li>Strong communication skills in English and Russian (knowledge of Kyrgyz or Arabic is an advantage).</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Highly organized, detail-oriented, and able to multitask in a fast-paced environment.</li><li>Discretion in handling confidential company and client information.</li></ul>What We Offer<ul><li>Competitive salary package (based on experience).</li><li>Opportunity to grow within the precious metals and minerals trading sector.</li><li>Professional and multicultural work environment in the heart of Dubai&rsquo;s DMCC Free Zone.</li><li>Exposure to international trading practices and compliance standards.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you Kyrgyzstani National ?</li></ul>

Office Assistant (Kyrgyzstani national ONLY)

Unique Homes Real Estate Brokerage

We're looking for a highly organized and detail-oriented Real Estate Administrative Assistant to join our team. In this role, you will be the administrative backbone of our office, providing crucial support to our agents and brokers. The ideal candidate will be proactive, possess excellent communication skills, and thrive in a fast-paced environment. Your work will directly contribute to the success of our team and the satisfaction of our clients.Responsibilities<ul><li>Provide Administrative Support: Handle a wide range of administrative tasks including managing calendars, scheduling appointments and meetings, and preparing documents.</li><li>Manage Communications: Serve as the first point of contact for clients, answering and directing phone calls, emails, and other inquiries in a professional and timely manner.</li><li>Transaction Coordination: Assist with the preparation and processing of real estate documents, contracts, and agreements. Monitor deadlines and ensure all transaction paperwork is accurate and complete.</li><li>Property Management &amp; Listings: Maintain and update property listings on our website, MLS, and other online portals. Prepare listing materials and assist with coordinating property showings and open houses.</li><li>Database Management: Maintain and update the client database (CRM) and other filing systems, both electronic and physical, to ensure all records are accurate and organized.</li><li>Marketing Assistance: Help create and distribute marketing materials such as flyers, brochures, and social media posts to promote properties and our brand.</li><li>General Office Duties: Manage office supplies and equipment, and perform other administrative tasks as needed to ensure the smooth operation of the brokerage.</li></ul>Qualifications<ul><li>High school diploma or equivalent; a degree in business administration or a related field is a plus.</li><li>Previous experience in an administrative or office support role, preferably in the real estate industry.</li><li>Proficiency with Microsoft Office Suite (Word, Excel, Outlook) is essential.</li><li>Familiarity with CRM software and real estate platforms (e.g., MLS) is highly desirable.</li><li>Exceptional organizational skills and a meticulous attention to detail.</li><li>Strong verbal and written communication skills.</li><li>Ability to multitask and prioritize effectively in a high-volume environment.</li><li>A positive attitude, strong work ethic, and the ability to work both independently and as part of a team.</li></ul>Note : We Prefer Candidate with Dependent visa (Sponsored by family) or Own visa (Self-sponsored)Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthLanguage:<ul><li>english (Preferred)</li></ul>

Admin Assistant

Boundless

<div>
 
 
 Role Overview
 
 
 
 We are looking for a detail-oriented and resourceful Office Assistant to support the Operations Manager, in the daily execution of administrative and operational tasks. The ideal candidate is organized, adaptable, and comfortable using AI tools to streamline work processes, support documentation, and assist with cross-departmental coordination.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Assist in managing calendars, scheduling meetings, and preparing necessary materials in advance.
 </li>
 <li>
 Draft emails, reports, and internal communications with the help of AI-powered writing tools (e.g., ChatGPT, Microsoft Copilot, Manus AI, ).
 </li>
 <li>
 Organize and maintain files, documents, and task trackers in both physical and digital formats.
 </li>
 <li>
 Support meeting preparation by gathering agendas, compiling notes, and converting discussions into formal minutes.
 </li>
 <li>
 Coordinate with various departments to collect information and follow up on pending items.
 </li>
 <li>
 Use AI and automation tools to generate summaries, transcribe notes, and enhance daily workflows.
 </li>
 <li>
 Support the Operations Manager with ad-hoc administrative needs, research, and documentation tasks.
 </li>
 <li>
 Ensure confidentiality and professional handling of sensitive information.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Proven experience in an administrative or office support role.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital workspace tools (Google Workspace, Trello, etc.).
 </li>
 <li>
 Familiarity with AI tools (e.g., ChatGPT, transcription tools, Manus AI, content generators) and interest in leveraging technology to optimize work.
 </li>
 <li>
 Excellent organizational, written, and verbal communication skills.
 </li>
 <li>
 Discreet, reliable, and able to handle multiple priorities in a fast-paced environment.
 </li>
 <li>
 Fluency in English is essential; Arabic is a plus.
 </li>
 </ul>
 
 
</div>

Operations Assistant (AI & Data Management)

Tickmill

<div>Are you looking for the next professional opportunity that will challenge you and advance your career? Join our team now! 


Tickmill is looking to hire a Back Office Specialist to join our rapidly expanding team in Dubai and support the Arab speaking clients. The Back Office Specialist plays a vital role in the processing, reconciliation, and administrative support of forex trading activities. This role ensures all transactions are accurately recorded, compliant with regulations, and that settlements happen without errors or delays. 


About Tickmill. 


Tickmill is an award-winning, multi-regulated broker offering a wide range of asset classes including CFDs on Forex, Stocks, Indices, Commodities, Cryptocurrencies and bonds, as well as Exchange Traded Derivatives (Futures &amp; Options).

The Tickmill Group was established in 2014 and employs over 280 individuals through its offices in London, Cyprus, Estonia, Dubai and several other regional offices globally.

Our philosophy is based on trust, transparency, and diversity, reflected in both our workplace culture and outstanding customer support. Our employees, a multilingual team of highly skilled professionals from every continent, are the backbone of the company. Their hard work and dedication are what makes it possible to rank among the best in the industry. Tickmill offers a competitive benefits package, hybrid work model, team-building events, and many opportunities for professional growth. 


What does the job looks like? 
The Back Office Specialist will have the chance to:
<ul>
<li>Process appropriate onboarding procedures according to client classifications.</li>
<li>Apply KYC practices following the account opening procedures for the Arabic market.</li>
<li>Maintain regular record keeping procedures.</li>
<li>Handle all Arabic client queries using company&rsquo;s tools and systems.</li>
<li>Represent the company as the first point of contact for existing clients and assist internally, all other departments according to their needs related to customer onboarding.</li></ul> 


What will you need to be able to do the job? 

<ul>
<li>Excellent knowledge of the English and Arabic Language both written and oral.</li>
<li>Minumum 2 years of experience in Back Office in a regulated financial services company (FX Broker).</li>
<li>College or university degree.</li>
<li>Detail orientation and excellent organizational skills.</li>
<li>Computer literature, good capacity of Microsoft Office applications and knowledge of any CRM tool (Salesforce, HubSpot etc). Experience using SumSub KYC Vendor will be an advantage.</li>
<li>Professionalism, work ethic, self-motivation and team spirit.</li></ul> 


By joining us, you can expect:
<ul>
<li>A Unique Opportunity for a career in a global, fast-growing company.</li>
<li>Attractive remuneration package based on qualifications and experience (including Discretionary Bonuses to reward exceptional performance and Loyalty Bonuses).</li>
<li>Multiple events to bond with the team and the group through Quarterly/Semestrial Team Activities for all the Company.</li>
<li>Medical Insurance Cover.</li>
<li>Opportunities to learn and grow through our &ldquo;Employee Training &amp; Development program&rdquo;.</li>
<li>Birthday Half Day off.</li>
<li>Optional Gym membership.</li></ul> 


What to expect from our recruitment process: 
<div>
<ul><li>First interview with hiring managers or an HR call</li></ul>
<ul><li>Psychometric test</li></ul>
<ul><li>Final interview with top management</li></ul></div> 


Make your next Career step and apply NOW!
<ul><li>Due to the great number of applications, we receive for each of our open vacancies, we are unable to respond on an individual basis.</li></ul></div>

Back Office Specialist (Dubai)

Binarya Properties LLC

HR &amp; Talent Acquisition Specialist &ndash; DubaiAt Binarya Properties, we&rsquo;re looking for an energetic HR &amp; Talent Acquisition Specialist who can handle both hiring and HR/admin responsibilities.What you&rsquo;ll do<ul><li>Recruit and onboard top real estate talent (Property Consultants, support staff, etc.)</li><li>Source candidates through LinkedIn, job portals, and networking</li><li>Manage contracts, employee records, leave &amp; attendance</li><li>Coordinate with PROs for visas and labor requirements</li><li>Keep our HR systems and CRM up to date</li><li>Support daily office operations and admin tasks</li></ul>What we&rsquo;re looking for<ul><li>Experience hiring in Dubai&rsquo;s real estate market (off-plan &amp; secondary)</li><li>Knowledge of UAE labor laws &amp; visa processes</li><li>Strong communication and organizational skills</li><li>Proficiency in HR/recruitment tools</li><li>Bachelor&rsquo;s in HR, Business Admin, or related field</li></ul>If you&rsquo;re passionate about people, process, and growth, and want to be part of a fast-growing real estate company&mdash;we&rsquo;d love to hear from you.Job Types: Full-time, PermanentPay: AED3,500.00 - AED6,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>HR in Real Estate Company: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>

Talent Acquisition Specialist

ADSOMSC

Pricing Specialist- Sea/AirRate Procurement: &middot; Procure rates from carriers, promptly attending &amp; responding to inquiries from customers.Rate Negotiation: &middot; Negotiate rates with airlines, shipping lines, and other transportation providers to ensure the best possible pricing.&middot; Establish, negotiate, and execute service level agreements with ocean carriers.Quotation Preparation:&middot; Prepare and provide accurate and timely freight quotations to sales/ Sea or Air Operations Specialist&middot; Ensure all quotations are competitive and in line with market rates and company guidelines.Financial Evaluation:&middot; Perform financial evaluations to assess the effectiveness of pricing actions.&middot; Analyze pricing trends and market conditions to make informed pricing decisions.Record Maintenance:&middot; Maintain up-to-date records of negotiated rates and agreements.&middot; Ensure all records are accurate and accessible for reference.Customer Support:&middot; Provide support to customers regarding pricing inquiries and freight solutions.&middot; Address customer concerns and provide solutions to ensure customer satisfaction.Requirements:<ul><li>Minimum Bachelor&rsquo;s degree is required</li><li>Minimum 4-5 years of experience in the freight forwarding industry</li><li>At least 3 years experience in UAE.</li><li>Has proficiency in pricing or relevant skills to the role.</li><li>Minimum of 5 years in the UAE of experience in civil engineering, preferably in construction projects.</li><li>Proficiency in MS Office</li><li>Strong problem-solving and analytical skills.</li><li>Excellent communication and teamwork abilities.</li></ul>Job Type: Full-timePay: From AED4,500.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Freight Forwarding in UAE: 3 years (Required)</li><li>Pricing for Air/ Sea Freight: 4 years (Required)</li></ul>

Pricing Specialist

Explore 4425+ Office support specialist in Dubai this September. Find roles across top companies and apply now to boost your career.