office administrator

executive assistant

office manager

administrative assistant

front office supervisor

office support specialist

Karst Landscapes LLC

We are looking for a reliable and well-organized Office Administrator to manage daily office operations and provide administrative support to management and staff. The ideal candidate will ensure smooth office functioning while also being available for local errands, bank/PRO-related work, and coordination tasks requiring driving.Qualifications &amp; Responsibilities:<ul><li>Serve as the first point of contact for internal and external communications (emails, phone calls, visitors)</li><li>Assist with HR-related tasks such as employee onboarding, attendance, and leave management.</li><li>Ensure compliance with company policies, procedures, and relevant regulations.</li><li>Provide general administrative support to management and staff as needed.</li><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field (preferred).</li><li>3&ndash;5 years of proven experience in an administrative or office management role.</li><li>Preferably with UAE Driving License</li></ul>Skills &amp; Competencies:<ul><li>Excellent communication (written and verbal) and interpersonal skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Relationship building with colleagues and clients</li><li>Delegating tasks effectively</li><li>Coordinating office activities and projects</li><li>Policy implementation and compliance monitoring</li><li>Quick decision-making in daily office operations</li></ul>Job Type: Full-time

Office Administrator

Ashkenazi Trading DMCC

Company: Confidential Location: Dubai, UAE Position: Office Assistant (Kyrgyzstani National) Industry: Precious Metals &amp; Mineral TradingAbout UsAshkenazi Trading DMCC is a Dubai-based trading company specializing in precious metals and mineral trading. We are committed to maintaining international compliance standards, responsible sourcing practices, and efficient business operations.We are looking for a dedicated and detail-oriented Office Assistant (Kyrgyzstani National) to join our team in Dubai and support daily operations.Key Responsibilities<ul><li>Provide administrative and clerical support to ensure smooth office operations.</li><li>Manage filing systems (digital and physical) for contracts, invoices, and compliance-related documents.</li><li>Assist in preparing business correspondence, reports, and presentations.</li><li>Handle incoming calls, emails, and visitor coordination.</li><li>Support logistics documentation for shipments and coordination with suppliers/customers.</li><li>Assist in scheduling meetings, travel arrangements, and office calendar management.</li><li>Coordinate with compliance and operations teams on documentation related to precious metals and mineral trading.</li><li>Perform general office duties such as photocopying, scanning, and organizing supplies.</li><li>Provide ad-hoc support to management and colleagues as required.</li></ul>Qualifications &amp; Skills<ul><li>Must be a Kyrgyzstani National currently based in Dubai or willing to relocate.</li><li>Bachelor&rsquo;s degree or diploma in Business Administration, Commerce, or a related field (preferred).</li><li>Prior experience in administration/office support (experience in trading, logistics, or financial services is an advantage).</li><li>Strong communication skills in English and Russian (knowledge of Kyrgyz or Arabic is an advantage).</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Highly organized, detail-oriented, and able to multitask in a fast-paced environment.</li><li>Discretion in handling confidential company and client information.</li></ul>What We Offer<ul><li>Competitive salary package (based on experience).</li><li>Opportunity to grow within the precious metals and minerals trading sector.</li><li>Professional and multicultural work environment in the heart of Dubai&rsquo;s DMCC Free Zone.</li><li>Exposure to international trading practices and compliance standards.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you Kyrgyzstani National ?</li></ul>

Office Assistant (Kyrgyzstani national ONLY)

Progressive

<div>
 
 
 Secretary
 
 
 
 Applicants must already be located in Dubai to qualify for this role.
 
 
 Work Location: Jebel Ali, Dubai
 
 
 Work Schedule: Monday to Friday 8am to 5pm (circa)
 
 
 Estimated Salary: AED 8K to 8.5K per month + Medical Insurance + Annual Flight for self
 
 
 About the Opportunity
 
 
 An oil and gas focused engineering business who manufacture parts. A long history with the business originating from Europe many years ago.
 
 
 
 
 Looking for an experienced Secretary to work in a very small office team, who can handle everything from A-Z at the office.
 
 
 For example, receiving inquiries and preparing the quotation for the customers, the order confirmations, invoices and finally organising the shipment of the goods.
 
 
 Handling all the office tasks, including answering the phone, ordering stationary etc.
 
 
 Profile Required
 
 
 10+ years experience in a secretary or office admin support role
 
 
 Must have a track record in showing loyalty to previous employers; working for them for long extended periods of time. No job hoppers for this role.
 
 
 Must have Dubai work experience and be already settled in the UAE.
 
 
 Must be able to arrange their transportation to and from Jebel Ali each working day.
 
 
 To find out more about Progressive Recruitment, please visit
 
 
 www.progressiverecruitment.com
 
 
 
 
 
 
 
 
 
 
 Award winner of:
 
 
 
 
 
 
 
 KSA Recruitment Company of the Year, Best Executive Search Firm of the Year by TALint Recruitment Awards 2019/2020 | Best Engineering Recruitment Firm of the Year by Recruitment International Awards 2018
 
 
 
</div>

Secretary

Crawford & Company

<div>
 
 
 Job Purpose
 
 
 
 To provide efficient administrative and clerical support to the loss adjusters, ensuring smooth day-to-day operations of the office, accurate handling of claims documentation, and effective communication with clients, insurers, and other stakeholders.
 
 
 
 Key Responsibilities
 
 
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Manage incoming and outgoing correspondence (emails, letters, reports).
 </li>
 <li>
 Maintain organised filing systems for claims and case files.
 </li>
 <li>
 Prepare standard documents, letters, and templates for adjusters.
 </li>
 <li>
 Handle data entry into claims management systems and ensure accuracy.
 </li>
 <li>
 Assist with diary management, scheduling meetings, and coordinating site visits for loss adjusters.
 </li>
 </ul>
 
 
 Client &amp; Stakeholder Liaison
 
 
 <ul>
 <li>
 Answer and redirect phone calls and enquiries in a professional manner.
 </li>
 <li>
 Act as the first point of contact for clients, insurers, and contractors.
 </li>
 <li>
 Follow up on outstanding documents or information required for claims.
 </li>
 </ul>
 
 
 Claims &amp; Reporting Support
 
 
 <ul>
 <li>
 Collate information and documentation required by loss adjusters.
 </li>
 <li>
 Assist in the preparation of reports, schedules, and presentations.
 </li>
 <li>
 Update case notes and ensure timely uploading of adjusters&rsquo; findings.
 </li>
 <li>
 Track claim progress and flag pending actions for follow-up.
 </li>
 </ul>
 
 
 Office Administration
 
 
 <ul>
 <li>
 Support general office operations such as ordering supplies, coordinating couriers, and maintaining office equipment.
 </li>
 <li>
 Assist with expense claims and invoice processing.
 </li>
 <li>
 Provide ad-hoc support to the wider team as needed.
 </li>
 </ul>
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong organisational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication.
 </li>
 <li>
 High attention to detail and accuracy.
 </li>
 <li>
 Ability to manage sensitive and confidential information with discretion.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Experience using claims management or case management software (advantageous).
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Previous experience in an administrative or office support role (insurance, legal, or claims environment preferred).
 </li>
 <li>
 Familiarity with insurance claims, loss adjusting, or legal processes (desirable but not essential).
 </li>
 <li>
 High school diploma required; additional business/administration training or degree preferred.
 </li>
 </ul>
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 Professional, approachable, and client-focused.
 </li>
 <li>
 Proactive and adaptable with the ability to multitask.
 </li>
 <li>
 Works well both independently and within a team.
 </li>
 <li>
 Calm under pressure with problem-solving abilities.
 </li>
 </ul>
 
 
</div>

Administrative Support Assistant

<div>
 
 Kea is a pioneering crypto-friendly neobank focused on financial innovation and inclusivity. We are quickly expanding and seeking a proactive
 
 Administrative Assistant
 
 to support our Executive Management Team and ensure smooth operations within our fast-paced work environment.
 
 
 
 
 
 
 Position: Administrative Assistant&nbsp;&nbsp;
 
 
 
 
 Reporting to:
 
 CEO and Chief Operating Officer/
 
 
 
 Location:
 
 Dubai, United Arab Emirates
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 - Manage scheduling and calendar coordination for executive team members.
 
 
 - Organize meetings, prepare agendas, and record minutes.
 
 
 - Handle email and phone correspondence efficiently.
 
 
 - Maintain filing systems&mdash;physical and digital&mdash;ensuring confidentiality of sensitive information.
 
 
 - Assist with the preparation of reports, presentations, and internal communications.
 
 
 - Coordinate travel arrangements and process expense reports.
 
 
 - Support event planning, conference registrations, and workplace logistics.
 
 
 - Collaborate with various departments to facilitate day-to-day office operations.
 
 
 - Procure office supplies and manage vendor relationships.
 
 
 - Greet guests and clients, maintaining a professional office environment.
 
 
 
 
 
 
 Required Qualifications &amp; Skills
 
 
 
 
 
 
 - Minimum of 2 years' experience in an administrative or office support role, preferably in banking, fintech, or technology sectors.
 
 
 - Exceptional organizational and time-management abilities.
 
 
 - Strong written and verbal communication skills.
 
 
 - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with remote collaboration tools (e.g., Zoom, Slack, Trello).
 
 
 - High level of attention to detail and ability to manage multiple tasks simultaneously.
 
 
 - Discretion when dealing with confidential or sensitive information.
 
 
 - Positive attitude, adaptability, and a client-focused approach.
 
 
 
 
 
 
 Preferred Qualifications
 
 
 
 
 
 
 - Experience working in a financial, fintech, or startup environment.
 
 
 - Basic understanding of document management and digital workflow solutions.
 
 
 - Multilingual skills are an advantage.
 
 
 
 
 
 
 Why Join Kea?
 
 
 
 
 
 
 - Opportunity to work at the forefront of financial innovation in the UAE.
 
 
 - Dynamic, collaborative, and supportive team culture.
 
 
 - Career progression and professional development opportunities.
 
 
 - Competitive salary and benefits package.
 
 
 
 
 
 If you are an enthusiastic professional looking to grow with a forward-thinking company, Kea welcomes your application to join us in reshaping the future of banking.
 
</div>

Administrative Assistant

Stark IT Consultancy LTD

Job Title: 5D/4D BIM Specialist Location: Dubai Job Type: Full-time Experience Level: Senior (5+ years)Job Overview:We are seeking a highly skilled and detail-oriented 5D/4D BIM Specialist with a strong background in high-rise buildings, towers, and large-scale vertical construction projects. The ideal candidate will have proven experience integrating time (4D) and cost (5D) dimensions into Building Information Modeling workflows to enhance project planning, execution, and control.Key Responsibilities:<ul><li>4D BIM Planning &amp; Simulation</li><li>Develop and manage 4D construction simulations using tools like Navisworks, Synchro, or Bentley.</li><li>Integrate construction schedules (Primavera P6, MS Project) into BIM models.</li><li>Create visual construction sequences to support planning, logistics, and site coordination.</li><li>5D BIM Cost Integration</li><li>Link BIM models to cost estimating software (e.g., CostX, Vico Office, Revit + Quantity Takeoff plugins).</li><li>Automate quantity takeoffs (QTOs) and support accurate cost estimation.</li><li>Maintain alignment between design changes and project budget throughout lifecycle.</li><li>Model Management &amp; Coordination</li><li>Collaborate with architects, structural and MEP engineers, and contractors to ensure model accuracy and coordination.</li><li>Implement clash detection and lead resolution workshops with stakeholders.</li><li>Project Delivery Support</li><li>Produce deliverables including 4D/5D simulations, phasing plans, and logistics models.</li><li>Provide BIM data to support procurement, construction planning, and tender processes.</li><li>Generate reports and dashboards to visualize cost and schedule performance.</li><li>Technical Leadership</li><li>Mentor junior BIM technicians and contribute to developing BIM execution plans (BEP).</li><li>Support innovation and digital transformation initiatives on site and in the office.</li></ul>Qualifications &amp; Skills:Required:<ul><li>Bachelor's degree in Civil Engineering, Architecture, Construction Management, or related field.</li><li>Minimum 5 years of experience in 4D/5D BIM for high-rise buildings or large towers.</li><li>Proficiency in Revit, Navisworks Manage, Synchro, and cost estimation platforms.</li><li>Solid understanding of construction sequencing, logistics, and cost control.</li><li>Familiarity with scheduling tools like Primavera P6 or MS Project.</li><li>Experience on large scale construction projects especially Towers and sky scrappers.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per month

5D/4D BIM specialist

Explore 6176+ Office support specialist in Dubai this October. Find roles across top companies and apply now to boost your career.

6176 office support specialist jobs IN Dubai

Office Administrator

Office Assistant (Kyrgyzstani national ONLY)

Secretary

Administrative Support Assistant

Administrative Assistant

5D/4D BIM specialist

5D/4D BIM specialist