office administrator

executive assistant

administrative assistant

office assistant

it support engineer

office support specialist

Ingram Micro

<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div>It's fun to work in a company where people truly BELIEVE in what they're doing!
</div></div></div></div></div></div></div></div></div></div></div></div></div></div><div><div><div><div><div><div><div>Job Description:
</div></div></div></div></div></div></div>Be part of our tomorrow.
We are the business behind the world&rsquo;s brands.
We&rsquo;re Ingram Micro&mdash;a people-first technology partner, reaching nearly 90% of the world's population. With operations in 57 countries and approximately 24,000 associates.
We&rsquo;re redefining distribution.
Ingram Micro helps businesses run better, grow faster and achieve their sustainability goals.
At Ingram Micro, we are shaping the future with cutting-edge technology!
Join us and thrive in a diverse, values-driven environment that celebrates growth, learning, and inclusivity. We inspire our associates and foster a workplace where integrity, imagination, courage, responsibility, and talent flourish.
Thanks to our passionate team, we have a culture where everyone collaborates with purpose to achieve our goals!
The Office Assistant is responsible for supporting the efficient day‑to‑day operation of the office by providing administrative, logistical, and operational assistance. This role contributes to a professional, organized, and welcoming workplace by ensuring smooth coordination of office services, visitor support, and general administrative activities.
Make a difference in the Administration team.
<ul><li>Manage incoming and outgoing courier services and postal mail, including receiving, sorting, distributing, and tracking items.
</li><li>Coordinate access card requests and related administrative processes in accordance with company procedures.
</li><li>Provide on‑site support to office guests and assist with visit and meeting logistics as required.
</li><li>Support the upkeep and organization of office facilities, shared spaces, and supplies, liaising with relevant service providers when necessary.
</li><li>Provide hands‑on administrative support to the Administration team, contributing to the continuity and efficiency of daily office operations.
</li></ul>What would make a great fit
<ul><li>High School Diploma or equivalent required; a two‑year degree or equivalent education is preferred.
</li><li>Minimum of three years of general work experience, or two years of relevant functional experience in an administrative or office support role.
</li><li>Ability to apply acquired job knowledge, skills, and experience in alignment with company policies and procedures to complete assigned tasks effectively.
</li></ul>Committed to your success
At Ingram Micro, we invest in your future. Through continuous learning, leadership opportunities, and a commitment to fostering innovation, we ensure every team member thrives in their career journey. Let&rsquo;s shape tomorrow.
#LI-SMR1</div>

Office Assistant

<div>
 
 Be part of our tomorrow.
 
 
 
 
 We are the business behind the world&rsquo;s brands.
 
 
 
 We&rsquo;re Ingram Micro&mdash;a people-first technology partner, reaching nearly 90% of the world's population. With operations in 57 countries and approximately 24,000 associates.
 
 
 We&rsquo;re redefining distribution.
 
 
 Ingram Micro helps businesses run better, grow faster and achieve their sustainability goals.
 
 
 
 At Ingram Micro, we are shaping the future with cutting-edge technology!
 
 
 
 Join us and thrive in a diverse, values-driven environment that celebrates growth, learning, and inclusivity. We inspire our associates and foster a workplace where integrity, imagination, courage, responsibility, and talent flourish.
 
 
 Thanks to our passionate team, we have a culture where everyone collaborates with purpose to achieve our goals!
 
 
 The
 
 Office Assistant
 
 is responsible for supporting the efficient day‑to‑day operation of the office by providing administrative, logistical, and operational assistance. This role contributes to a professional, organized, and welcoming workplace by ensuring smooth coordination of office services, visitor support, and general administrative activities.
 
 
 
 Make a difference in the Administration team.
 
 
 
 <ul>
 <li>
 Manage incoming and outgoing courier services and postal mail, including receiving, sorting, distributing, and tracking items.
 </li>
 <li>
 Coordinate access card requests and related administrative processes in accordance with company procedures.
 </li>
 <li>
 Provide on‑site support to office guests and assist with visit and meeting logistics as required.
 </li>
 <li>
 Support the upkeep and organization of office facilities, shared spaces, and supplies, liaising with relevant service providers when necessary.
 </li>
 <li>
 Provide hands‑on administrative support to the Administration team, contributing to the continuity and efficiency of daily office operations.
 
 
 </li>
 </ul>
 
 What Would Make a Great Fit
 
 
 
 <ul>
 <li>
 High School Diploma or equivalent required; a two‑year degree or equivalent education is preferred.
 </li>
 <li>
 Minimum of three years of general work experience, or two years of relevant functional experience in an administrative or office support role.
 </li>
 <li>
 Ability to apply acquired job knowledge, skills, and experience in alignment with company policies and procedures to complete assigned tasks effectively.
 
 
 </li>
 </ul>
 
 Committed to your success
 
 
 
 At Ingram Micro, we invest in your future. Through continuous learning, leadership opportunities, and a commitment to fostering innovation, we ensure every team member thrives in their career journey. Let&rsquo;s shape tomorrow.
 
 
</div>

Diebold Nixdorf

<div>Expect more. Connect more. Be more at Diebold Nixdorf. Our teams automate, digitize, and transform the way more than 75 million people around the globe bank and shop in this hyperconnected, consumer-centric world. Join us in connecting people to commerce in this vital, rewarding role.
Position Overview:
We are looking for a Administrative Assistant to work in our office in Dubai.</div>
 <div><ul><li>Support day-to-day office operations to ensure smooth business workflows
</li><li>Renewing licenses on time
</li><li>Arrange conferences and meetings, preparing required materials and equipment.
</li><li>Handle administrative coordination, documentation, and internal follow-upsProvide comprehensive office administration support to the Business and Sales teams
</li><li>Schedule conference rooms and spaces for meetings and events.
</li><li>Greet, log, and direct visitors, mail, and packages.
</li><li>File and retrieve documents as needed.
</li><li>Answer and route incoming calls and correspondence; escalate issues when required.
</li><li>Prepare correspondence, presentations, and meeting support materials.
</li><li>Handle purchase orders and maintain office supplies.
</li><li>Ensure conference rooms, supply stations, printer areas, guest reception areas, and general workspaces are clean and well stocked.
</li><li>Assist with special projects as assigned.</li></ul></div>
 <div><ul><li>Bachelor&rsquo;s degree in a relevant field
</li><li>Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
</li><li>1-2 years of experience on an Administrative Assistant or similar role.
</li><li>Fluency in English (spoken and written)
</li><li>Emirati Citizenship required
</li><li>Strong knowledge of employment visa processes, including applications, renewals, and cancellations
</li><li>Strong knowledge in generic administrative work
</li><li>Experience with office and business license renewals
</li><li>Familiarity with Ministry of Labour procedures and regulations, including all related documentation and compliance requirements 
</li></ul>##LI-SS4 #LI-Onsite</div>

Administrative Assistant - Emirati Only

American University in the Emirates

<div>Job Title: Executive Office Support Assistant

Department: Office of the Vice President / President 
Institution: American University in the Emirates (AUE)

Job Purpose

The Executive Office Support Assistant provides high-level operational and administrative support to the Office of the President/Vice President. The role ensures the efficient functioning of executive operations, supports decision-making processes, and facilitates communication and coordination between internal and external stakeholders. 


Qualifications &amp; Education
<ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.</li></ul> 


Experience
<ul>
<li>Minimum of 4 to 7 years of administrative experience supporting senior or top-level management in a higher education or similar professional environment.</li></ul> 


Skills / Knowledge / Competencies
<ul>
<li>Strong multitasking and organizational skills.</li>
<li>Bilingual proficiency (Arabic and English) is mandatory.</li>
<li>Demonstrated independence, sound judgment, and a high level of responsibility.</li>
<li>Knowledge of academic and administrative procedures, student policies, and university protocols.</li>
<li>Ability to maintain professionalism in all interactions with faculty, students, and external stakeholders.</li>
<li>Strong commitment to confidentiality and discretion.</li>
<li>Ability to manage the smooth day-to-day operations of an executive office.</li>
<li>Effective problem-solving skills with the ability to resolve issues independently.</li></ul> 


Key Responsibilities
<ul>
<li>Screen, review, and prioritize incoming correspondence and matters, ensuring the President/Vice President is informed of key issues.</li>
<li>Coordinate and plan visits of dignitaries and official guests in collaboration with the Protocol Director.</li>
<li>Support the implementation of directives, projects, and initiatives assigned by the President/Vice President, and monitor progress to ensure timely completion.</li>
<li>Draft, review, and edit letters, reports, speeches, and official documents in Arabic.</li>
<li>Verify the accuracy and appropriateness of sensitive Arabic documents prepared by others.</li>
<li>Maintain and update the President&rsquo;s/Vice President&rsquo;s calendar, meetings, and appointments.</li>
<li>Organize and schedule meetings, ensuring all attendees are properly informed of timings and logistics.</li>
<li>Interact professionally with internal and external visitors, demonstrating tact, discretion, and sound judgment.</li>
<li>Manage multiple simultaneous tasks and projects, ensuring timely and effective execution.</li>
<li>Operate with minimal supervision while contributing effectively as a member of the broader university team.</li>
<li>Handle highly confidential information with the utmost discretion.</li>
<li>Represent the President&rsquo;s Office in interactions with external officials, institutions, and partner organizations.</li>
<li>Ensure high accuracy and adherence to deadlines in all tasks and deliverables.</li></ul> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

Executive Office Support Assistant

IMMERSION DESIGNS

Looking for an Office administrator for our offices in JLT. Should be affluent with all administration related tasks and should be able to handle working independently with limited supervision. Previous experience in similar role will be preferred.Job Type: Full-timePay: From AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>UAE: 1 year (Required)</li></ul>Work Location: In person

Office Administrator

JD DESIGN STUDIO LLC

Job Description &ndash; Planning Engineer (Construction Planner) Location: Dubai Office (Freelance / Part-Time / Project-Based)Project Types: 5-Star Hotels, Luxury Office Buildings, Complex Mixed-Use Developments, High-End Villa Compounds, and Standalone Luxury VillasRole Overview The Planning Engineer will be responsible for preparing and managing a fully integrated construction coordination program covering all project phases&mdash;from early design to final handover.The role requires strong experience in large-scale, high-end, and multi-disciplinary developments, ensuring all design, procurement, and construction activities are properly sequenced, monitored, and aligned with project objectives.The candidate will work closely with the Dubai office and project management team, supporting multiple project types with varying complexity.Key Responsibilities &middot; Develop a comprehensive baseline program (Primavera P6 / MS Project) covering:o Concept, schematic, and detailed designo Shop drawings preparation and approvalso Material submittals and authority approvalso Procurement schedules and long-lead itemso Manufacturing, logistics, and deliveryo Construction works (civil, structural, MEP, architectural)o Internal finishes, external finishes, fa&ccedil;ade workso Fit-out, joinery, FF&amp;E, OS&amp;Eo Testing, commissioning, and handover&middot; Create detailed WBS, activity coding, logic links, and critical path analysis.&middot; Coordinate planning inputs across:o Architects, structural and MEP consultantso Interior designers and specialist subcontractorso Fa&ccedil;ade, elevators, kitchen, laundry, and other specialist packages&middot; Prepare interface schedules for complex mixed-use and hotel projects.&middot; Update the program weekly or bi-weekly based on actual progress.&middot; Prepare:o Progress reportso Look-ahead scheduleso KPI dashboardso Delay analysis and recovery plans&middot; Identify risks, slippages, and required mitigation actions.&middot; Develop and track procurement schedules for:o MEP equipmento Fa&ccedil;ade systemso Specialist hotel systems (BMS, AV, security, kitchen equipment)o High-end finishes and joinery&middot; Coordinate with suppliers to ensure timely delivery aligned with site needs.&middot; Maintain planning logs, progress records, and approval trackers.&middot; Support claims, variations, and EOT submissions with proper documentation.&middot; Ensure compliance with project specifications, authority requirements, and client expectations.&middot; Work closely with the Dubai office team, project managers, and site teams.&middot; Attend coordination meetings (online or in-person).&middot; Provide clear planning insights to support decision-making and project strategy.Required Qualifications &amp; Skills &middot; Bachelor&rsquo;s degree in Civil Engineering, Construction Management, or related field.&middot; 8&ndash;12 years&rsquo; experience in planning for large-scale construction projects.&middot; Proven experience in:o 5-star hotelso Luxury office buildingso Mixed-use developmentso High-end villa compounds&middot; Strong proficiency in Primavera P6 and MS Project.&middot; Excellent understanding of procurement cycles, authority approvals, and construction sequencing.&middot; Strong analytical, reporting, and communication skills.&middot; Ability to work independently as a freelancer, part-time planner, or project-based resource.Preferred Experience &middot; UAE/GCC project experience.&middot; Experience with high-end finishes, complex MEP systems, and specialist hotel packages.&middot; Ability to prepare recovery schedules and delay analysis reports.&middot; Familiarity with luxury fit-out and FF&amp;E coordination.Work Location: In person

Planning Engineer (Construction Planner)

Oceano Apex LLC

Job Title: Office Administrator SpecialistLocation: Ontario Towers in Business Bay, Dubai, U.A.E.Reports To: DirectorJob Type: Full-TimeAbout the Company:Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Office Administrator Specialist to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative SupportManage daily office activities to ensure operational efficiency.Oversee office supplies, vendor coordination, logistics, and facility upkeep.Maintain structured filing systems &ndash; both physical and digital.Monitor and track deadlines, office tasks, projects, and follow-ups.2. Director SupportManage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.Prepare meeting agendas, take minutes, and track action items.Arrange professional travel, including flights, hotels, and itineraries.Draft, edit, and manage internal documents, memos, presentations, and reports.Filter and prioritize emails, calls, and messages for the Director.Ensure timely completion of tasks, projects, and reminders.3. Communication &amp; LiaisonServe as a key point of contact between the Director and internal/external stakeholders.Manage confidential communication with utmost discretion.Represent the Director professionally in communications and interactions.Assist with occasional personal errands and confidential non-work requests.Qualifications:Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.Strong command of English (written and verbal); Arabic is an advantage.Proficient in Microsoft Office Suite and digital office tools.Excellent organizational and time management skills.Ability to handle sensitive and confidential information professionally.Experience in a startup environment or financial services industry preferred.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Office Administrator Specialist

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1137 office support specialist jobs In Dubai

Office Assistant

Office Assistant

Administrative Assistant - Emirati Only

Executive Office Support Assistant

Office Administrator

Planning Engineer (Construction Planner)

Office Administrator Specialist