office support staff

Vompen

<div>Job Summary: 
We are seeking a reliable Office Assistant to support the smooth operation of daily office activities. The ideal candidate will assist with administrative tasks, maintain organized records, and provide general support to office staff while ensuring an efficient work environment.
Key Responsibilities:
<ul><li>Organize and maintain office files and documents</li>
<li>Answer phone calls, emails, and direct inquiries appropriately</li>
<li>Assist with scheduling meetings and appointments</li>
<li>Maintain office supplies and coordinate replenishment</li>
<li>Perform general clerical and administrative duties</li>
<li>Support staff with day-to-day office operations</li>
</ul>
Qualifications:
<ul><li>High school diploma or equivalent</li>
<li>Basic knowledge of Microsoft Office applications</li>
<li>Good organizational and communication skills</li>
<li>Ability to manage multiple tasks efficiently</li>
<li>Previous office or administrative experience is an advantage</li></ul></div>

Office Assistant

Emirates Global Aluminium (EGA)

<div>
 Job description:
 
 
 
 To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility
 
 
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 Note: Secretary Level 2
 
 
 
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 This is the experienced level. The employee performs a full range of secretarial assignments and uses judgment in making decisions where alternatives are determined by established policies and procedures
 
 
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 Correspondence and Documentation
 
 
 
 
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 <ul>
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 Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms.
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 Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
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 Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports.
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 Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records.
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 </ul>
 
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 Incoming Visitors and Calls
 
 
 
 
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 <ul>
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 Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures.
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 </ul>
 
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 Meetings
 
 
 
 
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 <ul>
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 Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed.
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 Takes minutes or recordings of meetings for distribution to meeting participants
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 </ul>
 
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 Information Recording and Archiving
 
 
 
 
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 <ul>
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 Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.
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 Enters, retrieves, updates, verifies, and deletes information from electronic files.
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 </ul>
 
 
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 Office Supplies
 
 
 
 
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 <ul>
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 Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that stocks meet demand
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 </ul>
 
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 Safety, Quality &amp; Environment
 
 
 
 
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 <ul>
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 Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment
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 </ul>
 
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 Related Assignments
 
 
 
 
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 <ul>
 <li>
 Performs other related duties or assignments as directed
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 </ul>
 
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 Minimum Qualifications:
 
 
 
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 <ul>
 <li>
 Educational level typically acquired through completion of high school.
 </li>
 </ul>
 
 
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 Minimum Experience:
 
 
 
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 <ul>
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 Three years of administrative support experience including one year equivalent to experienced administrative support work or equivalent to a Secretary Level 1
 </li>
 
 
 </ul>
 Profile description:
 
 
 
 To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility
 
 
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</div>

Senior Administrator (Jebel Ali) - UAE Nationals only

Worldwide Word Travel And Tourism

Admin, HR &amp; Accounts AssistantCompany: Worldwide Word Travel &amp; Tourism LLC Location: Business Bay, Dubai Job Type: Full-time Work Location: In person Start Date: ImmediateWorldwide Word Travel &amp; Tourism LLC is looking for a reliable, organized, and detail-oriented Admin, HR &amp; Accounts Assistant to join our growing travel and tourism company in Dubai.The ideal candidate will support daily office administration, basic HR coordination, invoice preparation, payment tracking, petty cash records, supplier/client document filing, and general accounts support. This role requires someone who is disciplined, trustworthy, fast with documentation, and able to work in a structured office environment.Key Responsibilities Administration<ul><li>Manage daily office administration and internal coordination.</li><li>Maintain proper filing of company documents, supplier records, invoices, client documents, agreements, and rate sheets.</li><li>Prepare letters, memos, forms, reports, and internal documents when required.</li><li>Handle scanning, printing, document organization, and general office support.</li><li>Coordinate office supplies, petty cash records, and administrative expenses.</li><li>Support management with daily operational follow-ups.</li></ul>HR Support<ul><li>Track staff attendance, lateness, leave, and absences.</li><li>Maintain staff records and HR-related documents.</li><li>Assist with internal notices, staff reminders, and office communication.</li><li>Support onboarding documentation for new staff when required.</li></ul>Accounts Support<ul><li>Record client payments, supplier payments, office expenses, petty cash, and receipts.</li><li>Prepare and issue invoices when required.</li><li>Track pending receivables and payables.</li><li>Maintain daily payment and expense logs.</li><li>Coordinate with management/accountant on financial records.</li><li>Ensure all receipts, invoices, payment proofs, and expense documents are properly filed.</li></ul>Travel Company Support<ul><li>File supplier trade licenses, contracts, rate sheets, payment terms, and client documents.</li><li>Support the travel consultants with documentation for bookings, visas, tours, hotels, transfers, and packages.</li><li>Help keep internal records updated and organized.</li><li>Assist with CRM/task management updates when required.</li></ul>Requirements<ul><li>Previous experience in admin, accounts assistance, HR support, office coordination, or a similar role.</li><li>Good knowledge of Microsoft Office, Excel, Word, Google Sheets, email, and basic reporting.</li><li>Strong attention to detail and accuracy.</li><li>Good communication and follow-up skills.</li><li>Ability to handle confidential information responsibly.</li><li>Organized, proactive, and able to work under pressure.</li><li>Must be available to join immediately or on short notice.</li><li>Experience in a travel agency, tourism company, corporate services company, or UAE office environment is an advantage.</li></ul>Preferred Skills<ul><li>Basic bookkeeping or accounting knowledge.</li><li>Experience preparing invoices and tracking payments.</li><li>Familiarity with CRM systems such as Bitrix24 is an advantage.</li><li>Ability to organize documents and reports with minimal supervision.</li><li>Professional attitude and strong sense of responsibility.</li></ul>Working DaysMonday to Saturday Sunday offWhat We Offer<ul><li>Opportunity to join a growing travel and tourism company in Dubai.</li><li>Professional office environment.</li><li>Exposure to travel operations, supplier management, administration, HR, and accounts.</li><li>Long-term growth opportunity for the right candidate.</li></ul>Application QuestionPlease mention your notice period and whether you are available to join immediately.Only shortlisted candidates will be contacted.Pay: AED1,745.32 - AED5,736.76 per monthApplication Question(s):<ul><li>Please mention your notice period and whether you are available to join immediately.</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Office management: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Admin, HR & Accounts Assistant

ABDULWAHED BIN SHABIB GROUP LLC

Salary &amp; Benefits:<ul><li>Salary: AED 1,200 &ndash; AED 1,800 per month</li><li>Company-provided Accommodation</li><li>Transportation</li><li>Employment Visa</li><li>Medical Insurance</li><li>Annual Leave as per UAE Labour Law</li></ul>Job description:We are seeking a young, energetic, and well-presented Office Boy / Office Assistant to join our team. The ideal candidate should be proactive, reliable, and capable of maintaining a professional office environment.Key Responsibilities:<ul><li>Serve tea, coffee, and refreshments to staff and visitors.</li><li>Maintain cleanliness and organization of office premises, pantry, and meeting rooms.</li><li>Assist with photocopying, filing, and document distribution.</li><li>Handle office errands and support administrative staff as required.</li><li>Ensure office supplies and pantry items are adequately stocked.</li><li>Assist in setting up meeting rooms and welcoming visitors.</li></ul>Requirements:<ul><li>Young and energetic individual.</li><li>Good communication skills in English.</li><li>Presentable appearance and professional attitude.</li><li>Ability to work independently and follow instructions.</li><li>Previous experience in a similar role will be an advantage.</li><li>Freshers are welcome to apply.</li><li>Preference will be given to candidates currently available in the UAE for immediate joining.</li></ul>Application Question(s):<ul><li>what is your current/last monthly salary ?</li></ul>Work Location: In person

Office Boy / Office Assistant

METABOLIC

<div>About GluCare:
GluCare is a leading healthcare clinic that specializes in comprehensive diabetes care. Our mission is to improve the lives of people living with diabetes through innovative technology and compassionate care. We leverage the latest advancements in wearables, loT devices, machine learning, and artificial intelligence to empower our clinicians and provide personalized and data-driven coaching to our patients.
Job Summary:
The Healthcare Assistant at GluCare Integrated Diabetes Center will provide essential administrative and clerical support to ensure the smooth and efficient operation of the clinic. The role involves managing patient interactions, coordinating appointments, maintaining medical records, and supporting the healthcare team in delivering exceptional patient-centered care.
Key Responsibilities:
Patient Coordination and Communication:<ul><li>
Schedule, confirm, and manage patient appointments efficiently, including follow-ups and rescheduling.</li><li>
Address patient inquiries in person, via phone, or email, providing accurate and timely information.</li></ul>
Administrative Support:<ul><li>
Assist physicians and healthcare staff with administrative tasks, including preparation of documents and reports.</li><li>
Manage clinic correspondence, including emails, memos, and mail distribution.</li><li>
Ensure the availability and proper functioning of office supplies and equipment.</li></ul>
Operational Support:<ul><li>
Monitor the clinic&rsquo;s daily schedule and ensure effective time management for appointments.</li><li>
Coordinate with other departments, such as laboratory, pharmacy, and imaging, to streamline patient services.</li><li>
Assist in organizing staff meetings, training sessions, and other clinic events.</li></ul>
Quality Assurance and Compliance:<ul><li>
Adhere to all clinic policies, protocols, and UAE healthcare regulations.</li><li>
Support quality improvement initiatives aimed at enhancing patient satisfaction and operational efficiency.</li></ul>
Data collection
Arrangement of medical records team
Conducting clinical questionnaire
Understands, follows and supports all hospital infection control 
Requirements 
Education and Certification:<ul><li>
Diploma or degree in healthcare administration, medical assisting, or a related field.</li><li>
Certification in medical administration is an advantage.</li></ul>
Experience:<ul><li>
Minimum 2 years of experience in a similar role, preferably in a healthcare setting.</li><li>
Familiarity with medical terminology and clinic workflows.</li></ul>
Technical Skills:<ul><li>
Familiarity in using healthcare management systems, such as EMR/EHR software.</li><li>
Strong computer skills, including MS Office Suite (Word, Excel, Outlook).</li></ul>
Soft Skills:<ul><li>
Excellent communication and interpersonal skills to interact effectively with patients and staff.</li><li>
Strong organizational abilities with keen attention to detail.</li><li>
Ability to multitask and remain calm under pressure in a fast-paced environment.</li></ul>
Key Performance Indicators (KPIs):<ul><li>
Patient satisfaction scores related to administrative services.</li><li>
Accuracy and timeliness of appointment scheduling and medical record updates.</li><li>
Compliance with clinic policies and healthcare regulations.</li><li>
Effective coordination with healthcare staff and other departments.</li></ul></div>

Healthcare Assistant DSO

CXC Upstream Ltd

<div>
 
 
 The role
 
 
 
 This is a varied role supporting both operational and administrative functions across the business. You'll work closely with site leadership, department managers and external suppliers to ensure day-to-day activities are well coordinated and administrative processes run smoothly.
 
 
 This role would suit someone who enjoys taking ownership, thrives in a fast-moving environment and is comfortable supporting multiple priorities at once.
 
 
 
 
 
 
 Key responsibilities
 
 
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 Provide day-to-day administrative support to the management team
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 Coordinate meetings, travel, accommodation and logistics for staff and visitors
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 Maintain accurate operational records and company documentation
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 Prepare reports, presentations and correspondence for management
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 Support onboarding and administration for new employees and contractors
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 Coordinate office supplies, equipment and facilities
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 Liaise with suppliers, contractors and service providers
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 Assist with procurement administration, purchase orders and invoice tracking
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 Support HR, Finance and Operations teams with general administrative requirements
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 Maintain organised filing systems for operational, commercial and compliance documentation
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 Track action items from meetings and ensure follow-up is completed
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 Identify opportunities to improve administrative processes and operational efficiency
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 </ul>
 
 
 
 
 
 What you'll bring
 
 
 <ul>
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 2+ years' experience in an administrative, operations support or office coordination role
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 Excellent organisational and time management skills
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 Strong written and verbal communication
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 High attention to detail and accuracy
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 Proficiency with Microsoft Office, particularly Excel, Word and Outlook
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 Ability to prioritise multiple tasks in a fast-paced environment
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 Professional approach with the ability to work across all levels of the organisation
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 </ul>
 
 
 
</div>

Operations & Administration Coordinator

Media Group FZ LLC

We are seeking a friendly, professional, and organized Receptionist to be the first point of contact for our company. The ideal candidate will greet guests, handle incoming calls, manage front desk operations, and provide administrative support across the organization. A positive attitude, strong communication skills, and the ability to multitask effectively are essential for success in this role.Key Responsibilities:Greet and welcome visitors in a warm and professional mannerAnswer, screen, and forward incoming phone callsMaintain the reception area, keeping it clean and organizedReceive, sort, and distribute daily mail and deliveriesAssist with scheduling appointments and managing meeting roomsProvide basic information to clients and visitors about the companyMaintain office security by following safety procedures and controlling access (e.g., visitor logs)Perform basic administrative and clerical duties such as data entry, filing, and scanningSupport other administrative staff as neededRequirements:High school diploma or equivalent (Associate degree or higher is a plus)Proven work experience as a receptionist, front desk representative, or similar roleProficiency in Microsoft Office Suite (Word, Excel, Outlook)Excellent verbal and written communication skillsStrong organizational and multitasking abilitiesProfessional appearance and demeanorCustomer service attitudePreferred Qualifications:Experience with office equipmentFamiliarity with appointment scheduling software or CRM systemsBilingual abilities are a plusPay: AED3,500.00 - AED4,000.00 per monthWork Location: In person

Executive Secretary

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