receptionist

administrative assistant

executive assistant

office administrator

office assistant

office worker

China Tiesiju Civil Engineering Group Co Ltd (Dubai Branch)

<ul><li>Defect Management: Conducting walkthroughs to identify and resolve defects, snagging issues, or substandard craftsmanship before client handover.</li><li>Specification Compliance: Ensuring all finishing details (paint, carpentry, tiling, etc.) align perfectly with the architect's vision, design drawings, and building codes.</li><li>Material Approvals: Inspecting incoming materials for quality and returning or rejecting anything that fails to meet project standards.</li><li>Trade Coordination: Scheduling and directing multiple skilled trades to ensure work flows smoothly without causing delays or rework.</li><li>Supervision: Managing direct and indirect labor, tracking daily manpower, and monitoring worker productivity.</li><li>Mentorship: Providing guidance and training to ensure workers follow best practices and maintain high standards</li><li>Progress Reporting: Preparing daily and weekly reports regarding site status, labor allocation, and milestone progress for senior management.</li><li>Scheduling: Reviewing project timelines to ensure finishing operations are completed on time and within budget constraints.</li><li>Logistics &amp; Procurement: Coordinating the delivery and safe storage of finishing materials, tools, and equipment on site</li><li>Safety Enforcement: Ensuring strict compliance with health and safety protocols, such as proper scaffolding and site housekeeping.</li><li>Toolbox Talks: Conducting daily or weekly safety briefings and hazard identification sessions for the crew</li></ul>Work Location: In person

Finishing Foreman

Vista Corporate Global

Job description:About the CompanyVista Global Corporate Group is looking for an experienced and result-oriented Public Relations Officer (PRO) with extensive UAE Business Setup experience. The ideal candidate must have in-depth knowledge of UAE company formation, immigration procedures, labour laws, visa processing, and government regulations.The candidate should be capable of independently handling all government-related matters for clients and the company while ensuring complete legal compliance with UAE laws and regulations.Key Responsibilities1. Company Formation &amp; Business Setup<ul><li>Handle Mainland, Free Zone, and Offshore company formations.</li><li>Process new company registrations, amendments, renewals, and liquidations.</li><li>Obtain trade name reservations and initial approvals.</li><li>Coordinate with the Department of Economy and Tourism (DET), Free Zones, and other government authorities.</li><li>Process changes in business activities, shareholders, managers, and company structures.</li><li>Handle license renewals, amendments, and company deregistration.</li></ul>2. Immigration &amp; Visa ProcessingThe candidate must have complete knowledge and hands-on experience in processing all types of visas, including:<ul><li>Employment Visas</li><li>Investor/Partner Visas</li><li>Family Sponsorship Visas</li><li>Dependent Visas</li><li>Golden Visas</li><li>Domestic Worker Visas</li><li>Freelance Visas</li><li>Mission Visas</li><li>Visit Visa extensions and status changes</li><li>Visa renewals and cancellations</li><li>Entry permits and change status applications</li></ul>Responsibilities include:<ul><li>Processing visas through GDRFA and ICP portals.</li><li>Managing visa quotas and establishment cards.</li><li>Processing Emirates ID applications and renewals.</li><li>Coordinating medical fitness requirements.</li><li>Handling absconding cases and labour complaints where applicable.</li><li>Ensuring compliance with immigration laws and regulations.</li></ul>3. Labour &amp; MOHRE Matters<ul><li>Complete knowledge of UAE Labour Law and MOHRE procedures.</li><li>Process labour permits and work permits.</li><li>Handle labour contract issuance, amendments, and cancellations.</li><li>Manage establishment cards and company labour files.</li><li>Process quota approvals and company registrations.</li><li>Coordinate employee onboarding and offboarding formalities.</li><li>Handle end-of-service procedures and employee cancellations.</li></ul>4. Wage Protection System (WPS)<ul><li>Complete knowledge of UAE WPS requirements and regulations.</li><li>Process WPS registration and salary file submissions.</li><li>Coordinate with banks and exchange houses for salary transfers.</li><li>Resolve WPS-related issues and ensure compliance.</li><li>Monitor salary payments and avoid labour penalties.</li></ul>5. Government Liaison &amp; Compliance<ul><li>Liaise with all government departments and authorities, including:</li><li>Department of Economy and Tourism (DET)</li><li>Ministry of Human Resources and Emiratisation (MOHRE)</li><li>General Directorate of Residency and Foreigners Affairs (GDRFA)</li><li>Federal Authority for Identity, Citizenship, Customs &amp; Port Security (ICP)</li><li>Free Zone Authorities</li><li>Dubai Municipality and other regulatory bodies</li><li>Ensure compliance with all UAE laws and regulations.</li><li>Stay updated on government policies, immigration rules, and labour law changes.</li><li>Maintain confidentiality of company and client information.</li></ul>6. Documentation &amp; Legal Matters<ul><li>Prepare and maintain company and client records.</li><li>Handle document attestation, notarization, and legalization procedures.</li><li>Process Power of Attorney documents and legal agreements.</li><li>Coordinate with typing centres and government departments.</li><li>Ensure timely renewal of licenses, visas, establishment cards, and permits.</li><li>Maintain proper records of all government transactions.</li></ul>7. Corporate Services Support<ul><li>Assist clients with bank account opening documentation.</li><li>Support AML and KYC documentation requirements.</li><li>Coordinate with internal teams to ensure smooth client onboarding.</li><li>Provide guidance to clients regarding legal and regulatory requirements.</li></ul>Candidate Requirements<ul><li>Minimum 3&ndash;5 years of UAE experience as a PRO, preferably in a Business Setup Consultancy.</li><li>Proven experience in handling all types of visas and immigration matters.</li><li>Thorough knowledge of UAE Labour Law and immigration regulations.</li><li>Strong understanding of company formation procedures and government compliance requirements.</li><li>Experience working on MOHRE, GDRFA, ICP, DET, and Free Zone portals.</li><li>Excellent knowledge of WPS and salary processing requirements.</li><li>Ability to independently manage multiple applications and deadlines.</li><li>Strong communication and client-handling skills.</li><li>Proficiency in MS Office and government online systems.</li><li>Valid UAE Driving Licence will be an added advantage.</li><li>Immediate joiners will be preferred.</li></ul>Salary &amp; Benefits<ul><li>Salary: AED 3,000 &ndash; AED 5,500 per month.</li><li>Employment Visa and Medical Insurance as per UAE Labour Law.</li><li>Career growth and learning opportunities.</li></ul>Only candidates with UAE Business Setup and PRO experience should apply.Pay: AED3,000.00 - AED5,500.00 per hourWork Location: In person

PRO (Public Relation Officer)

Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 
 
 
 The Responsibility Of This Position Include
 
 
 
 <ul>
 <li>
 Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
 </li>
 <li>
 Process and monitor invoices, expenses, and other financial documentation
 </li>
 <li>
 Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
 </li>
 <li>
 Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
 </li>
 <li>
 Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
 </li>
 <li>
 Prepare correspondence, reports, and presentations as needed
 </li>
 <li>
 Assist in planning and organizing visits of visitors
 </li>
 <li>
 Liaise with HQ, partners and local agencies on various topics including Training arrangements
 </li>
 <li>
 Liaise with vendors, service providers, and clients as necessary for specific orders and services
 </li>
 <li>
 Provide ad-hoc projects support to the office team
 </li>
 <li>
 Perform general office and clerical duties to ensure the smooth operation of the office
 
 
 </li>
 </ul>
 
 Candidate Profile
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
 </li>
 <li>
 Proven experience as an administrative assistant, office assistant, or in a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
 </li>
 <li>
 Effective communication and written skills
 </li>
 <li>
 Very organized, attention to details
 </li>
 <li>
 Ability to work independently and collaboratively in a team environment.
 </li>
 <li>
 Fluent in English (additional language skills such as Italian or Arabic are a plus)
 </li>
 </ul>
</div>

Administrative Assistant

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div> 
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div> 
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.
Job Description:
<div>
Job summary:
</div><div>We are looking for a reliable and proactive Office Administrator to join our team. The ideal candidate will be responsible for providing administrative support, ensuring the smooth running of the office, and maintaining a positive and productive work environment.</div> 
Daily Responsibilities of the Office Administrator include but not limited to the following:<ul><li>
Active member of the Fire Marshall team.</li><li>
Active member of the First Aider team.</li><li>
Assists in office refurbishments, office relocations and seating re-arrangements.</li><li>
Prepare Purchase Requests, Purchase Orders and Payment Vouchers for office-related suppliers.</li><li>
Maintaining all office-related folders, trackers &amp; inventories.</li><li>
Assist in handling office maintenance issues (AC related issues, equipment for repair&hellip;).</li><li>
Responsible for ordering, distributing, and arranging the office stationery.</li><li>
Responsible for ordering food for the clients, daily water supply, weekly pantry supplies &amp; cleaning materials and supplies.</li><li>
Track and schedule AMCs of office-related suppliers (Pest Control, AC, Water filter, Air freshener&hellip;).</li><li>
Source suppliers for office requirements (table, chairs, equipment&hellip;).</li><li>
Monitor the maintenance of the AED machines (battery, adult &amp; pediatric pads).</li><li>
Assist in replenishing First Aid kit supplies.</li><li>
Assist in document destruction.</li><li>
Prepare building work permits for contractors and suppliers.</li><li>
Assist with incident report documentation.</li><li>
Handle migration and retrieval of files from outsourced storage, ensuring tracker accuracy.</li><li>
Arrange uniforms and name badge for the Drivers, Handyman, Office Help, Pantry Assistant &amp; Doormen.</li><li>
Assists for parking access for the Visitors and Drive In clients by calling the Building Management/Security.</li><li>
Reporting concerns/issues related to the common areas such as toilets, corridor, staircase &amp; parking</li></ul>
Desired Skill &amp; Expertise:
<div>
Qualifications:</div><ul><li>
Bachelor's degree in business administration or a related field
</li><li>Proven experience as an office administrator, office assistant, or similar role
</li><li>Knowledge of office management systems and procedures</li><li>
Strong organizational and time management skills
</li><li>Excellent communication and interpersonal skills
</li><li>Ability to multitask and prioritize tasks effectively</li><li>
Proactive and independent</li><li>
Proficiency in Microsoft Office Suite and other office software
</li><li>Fluent in English</li><li>
UAE National with Family Book.</li></ul></div>

Administrator - Office Management (UAE National)

Ralshypermarket

Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and ensure efficient administrative processes. The ideal candidate will possess strong communication skills, excellent time management abilities, and proficiency in office software.Key Responsibilities<ul><li>Manage calendars, schedules, and appointments for managers or executives.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Prepare, edit, and maintain documents, reports, and presentations.</li><li>Organize meetings, take minutes, and coordinate logistics.</li><li>Maintain filing systems, records, and databases.</li><li>Handle office supplies inventory and place orders as needed.</li><li>Assist with travel arrangements, expense reports, and reimbursements.</li><li>Welcome visitors and provide general administrative support.</li><li>Coordinate with internal departments and external vendors.</li><li>Perform other administrative duties as assigned.</li></ul>Required Qualifications<ul><li>High school diploma or equivalent (Associate's or Bachelor's degree preferred).</li><li>1&ndash;3 years of administrative or office support experience.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Ability to maintain confidentiality and professionalism.</li><li>Strong attention to detail and problem-solving skills.</li></ul>Preferred Qualifications<ul><li>Experience with office management software or ERP systems.</li><li>Knowledge of basic bookkeeping and record-keeping.</li><li>Experience supporting senior management or executives.</li></ul>موقع العمل: بشكل شخصي

Access hr sollutions

Job Title: Administration ExecutiveLocation: Dubai, UAE Salary: AED 2,500 &ndash; 4,000 per month Job Type: Full-Time Language Preffered: TagalogJob SummaryWe are looking for a proactive and customer-focused Administration Executive to join our team in Dubai. The ideal candidate should have excellent organizational skills, strong communication abilities, and experience handling office administration, customer interactions, and telecalling. Candidates who can work efficiently in a fast-paced environment are encouraged to apply.Key Responsibilities<ul><li>Manage day-to-day administrative and office operations.</li><li>Handle incoming calls, emails, and customer inquiries professionally.</li><li>Perform telecalling activities to follow up with clients and schedule appointments.</li><li>Maintain office records, documents, and filing systems.</li><li>Prepare reports, correspondence, and other administrative documents.</li><li>Coordinate meetings, appointments, and office schedules.</li><li>Assist in data entry and maintain accurate records.</li><li>Support HR and management with general administrative tasks.</li><li>Monitor office supplies and coordinate procurement when required.</li><li>Ensure a professional and welcoming environment for visitors and clients.</li><li>Perform other administrative duties as assigned by management.</li></ul>Requirements<ul><li>Previous experience in Administration, Office Assistant, Reception, or Customer Service roles.</li><li>Strong customer service and telecalling skills.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and general computer applications is mandatory.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work independently and as part of a team.</li><li>Positive attitude and professional appearance.</li><li>Preferred Language: Tagalog.</li><li>Immediate joiners will be preferred.</li></ul>Benefits<ul><li>Competitive Salary (AED 2,500 &ndash; 4,000)</li><li>Employment Visa</li><li>Medical Insurance</li><li>Annual Leave as per UAE Labour Law</li><li>End-of-Service Benefits</li><li>Career Growth Opportunities</li></ul>How to ApplyInterested candidates can send their updated CV to:Email: recruiter@nvrhrsolutions.com WhatsApp/Call: +971 50 927 9689Subject Line: Application &ndash; Administration ExecutiveType d'emploi : Temps pleinR&eacute;mun&eacute;ration&nbsp;: AED2 500,00&nbsp;&agrave;&nbsp;AED4 000,00&nbsp;par heureLieu du poste : En pr&eacute;sentiel

Administration Executive (Tagalog)

Tate

<div>Location : Tate Global, Dubai, UAE
Positions : 1
Reporting to: TBD
Duration of role: Full-time
Company: Tate (https://www.tateglobal.com/) 
About Tate: 
Tate is a world-class global data centre interiors design, engineering, and manufacturing business operating within the Kingspan Group PLC. With over 60 years of industry leadership, Tate continues to expand its global footprint across the US, Europe, Canada, and Australia. Our commitment to innovation, sustainability, and operational excellence drives our mission to deliver exceptional data centre infrastructure solutions.
We are passionate about what we do and continue to invest in world-class manufacturing tools, sustainable technologies, and a dynamic, inclusive team culture. 
 
Key Purpose of the Role:
The Administration Coordinator will be responsible for supporting the day-to-day administration of the Dubai office, ensuring efficient office operations, compliance with company processes, and coordination of administrative activities across the business. 
Key Responsibilities 
 Manage day-to-day office administration and general office coordination.
 Support employee onboarding, including documentation, joining formalities, access coordination, and internal setup.
 Support the initial administrative setup of new customers, including collecting required documents, coordinating internal approvals, and ensuring customer information is passed to the relevant teams for SAP setup.
 Maintain employee, supplier, contractor, and company records in an organized manner.
 Coordinate travel, hotel bookings, meeting arrangements, and visitor logistics.
 Support management with administrative tasks, reports, presentations, and correspondence.
 Assist with coordination between the Dubai office and global/internal Tate teams.
 Maintain office filing systems, document registers, and shared folders.
 Support procurement and finance teams with administrative documentation such as vendor forms, invoices, purchase orders, delivery notes, and approvals.
 Liaise with external service providers including office vendors, maintenance providers, insurance providers, and government-related service partners where required.
 Assist with company policies, procedures, compliance documentation, and internal communications.
 Support preparation of documents required for customer, contractor, supplier, and government submissions.
 Help maintain a professional office environment and ensure office supplies, facilities, and equipment are available. 
Required Experience &amp; Skills 
 Minimum 8-10 years' experience in administration, office coordination, or business support.
 Previous UAE or GCC experience is preferred.
 Strong organizational and multitasking skills.
 Good understanding of office administration, document control, and business support processes.
 Excellent written and verbal communication skills in English.
 Strong Microsoft Office skills, especially Outlook, Excel, Word, and PowerPoint.
 Ability to coordinate with different stakeholders including employees, managers, suppliers, contractors, and service providers.
 High attention to detail and ability to keep accurate records.
 Professional, discreet, and reliable. 
Preferred Experience 
 Experience in construction, fit-out, engineering, infrastructure, data centers, or manufacturing/supply environments.
 Experience supporting onboarding, HR administration, procurement administration, or finance documentation.
 Familiarity with UAE business documentation and government-related processes would be an advantage. 
Stay connected with us on LinkedIn for insights into life at Tate. 
Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences. 
Join us in our mission to make a difference through exceptional solutions.</div>

Administration Coordinator

Explore 238+ Office worker in Dubai this August. Find roles across top companies and apply now to boost your career.

238 office worker jobs In Dubai

Finishing Foreman

PRO (Public Relation Officer)

Administrative Assistant

Administrator - Office Management (UAE National)

Administrative Assistant

Administration Executive (Tagalog)

Administration Coordinator