operations manager

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operational assistant

Nabia Creates

Job Title: Operation AssistantLocation: Dubai, UAEIndustry: Restaurant / CateringJob Description: We are seeking a proactive and detail-oriented Operation Assistant to join our team. The ideal candidate will have prior experience working in a restaurant or catering company in the UAE and must be able to communicate effectively in Malayalam.Key Responsibilities:<ul><li>Assist in daily operational activities of the restaurant/catering business.</li><li>Coordinate with kitchen, service, and logistics teams to ensure smooth operations.</li><li>Monitor inventory, supplies, and ensure timely replenishment.</li><li>Support in handling client requirements, events, and catering orders.</li><li>Ensure compliance with company policies and food safety standards.</li></ul>Requirements:<ul><li>Previous experience in restaurant or catering operations in the UAE (mandatory).</li><li>Malayalam speaking is required (additional languages are a plus).</li><li>Strong organizational and communication skills.</li><li>Ability to work in a fast-paced environment.</li><li>UAE experience and knowledge of local food service industry preferred.</li></ul>Employment Type: Full-timeLocation: Dubai, UAEInterested candidates can apply by sending their updated CV to: [+971 56 186 7446]Job Type: Full-timeExperience:<ul><li>2years : 3 years (Required)</li></ul>

Operation Assistant

Luminous Bluewaters Consultancy

Role OverviewThe Operations Assistant will provide essential support to the consultancy&rsquo;s day-to-day operations. This role involves assisting in proposal drafting, client coordination, welcoming clients in office, administrative support, and ensuring smooth operational workflows across projects and corporate service activities.Key ResponsibilitiesProposal Support&middot; Assist in preparing, formatting, and proofreading proposals, presentations, and service agreements.&middot; Maintain templates and ensure documents reflect the consultancy&rsquo;s professional standards.Client Coordination &amp; Welcoming&middot; Serve as a point of contact for clients, ensuring timely communication and follow-ups.&middot; Welcome clients to the office and ensure a professional, hospitable environment.&middot; Coordinate client meetings, maintain schedules, and support project delivery.&middot; Track client requests and ensure proper documentation and closure.Administrative Support&middot; Handle correspondence, filing, and data entry related to operations and client projects.&middot; Maintain records of contracts, invoices, and client communications.&middot; Support scheduling, travel coordination, and meeting logistics.Operations Assistance&middot; Assist the team in day-to-day operational tasks to ensure efficiency.&middot; Support vendor coordination, internal reporting, and follow-up actions.&middot; Contribute to improving workflows and administrative processes.Core Attributes&middot; Strong organizational and time-management skills.&middot; Excellent written and verbal communication skills.&middot; Detail-oriented with ability to manage multiple tasks simultaneously.&middot; Proactive and reliable with a problem-solving mindset.&middot; Professional demeanor and client service orientation.&middot; Team player with adaptability in a fast-paced consultancy environment.Qualifications&middot; Bachelor&rsquo;s degree in Business Administration, Management, or related field (preferred).&middot; 1&ndash;3 years of experience in administration, client services, or operations support.&middot; Proficiency in MS Office (Word, Excel, PowerPoint) and document formatting.&middot; Experience in consultancy, HR, or corporate services environment is a plus.&middot; Spouse visa candidates onlyGrowth OpportunitiesThis role offers exposure to diverse consultancy functions including HR, PRO, and legal services. With performance, the candidate can grow into client management and operations leadership roles.Job Type: Full-time

Operations Assistant

Emirates Flight Catering

<div>
 
 Job Purpose:
 
 
 The Operations Assistant role is a critical non-chef role within the business, encompassing responsibilities across several areas including ERP, Planning, Specification, New Product Development (NPD), Admin and Food Production. This position supports operational demands by addressing diverse tasks and KRAs tailored to each specific function.
 
 
 
 
 
 Key Result Areas:
 
 <ol>
 <li>
 Coordinate with internal departments by aligning production schedules, sharing safety best practices, and ensuring consistent communication to achieve production targets and KPIs.
 </li>
 <li>
 Collaborate with cross-functional teams and departments, including Food Safety, Quality, Hygiene, Operations Specifications, ERP, Sourcing Solutions, Engineering, and New Product Development (NPD), to support trials and ensure the successful launch of new products.
 </li>
 <li>
 Maintain accurate HACCP production records, including wastages, label verification, while recommending and implementing improvements to minimize wastages and errors.
 </li>
 <li>
 Ensure compliance with QHSE, food safety standards, and safety protocols by following FIFO methods, verifying work orders, enforcing the use of personal protective equipment (PPE), and adhering to standard operating procedures (SOPs) to reduce risks, maintain regulatory standards, and ensure a safe working environment.
 </li>
 <li>
 Assist in managing and optimizing ERP data to ensure accurate record-keeping, leading to better inventory control and streamlined procurement processes.
 </li>
 <li>
 Generate regular ERP system reports to provide management with actionable insights, improving decision-making and operational efficiency.
 </li>
 <li>
 Collaborate in ERP system upgrades and troubleshooting to ensure continuous system improvement, reducing downtime and increasing productivity.
 </li>
 <li>
 Identify process improvements within the ERP system to achieve time and cost savings, enhancing overall operational efficiency.
 </li>
 <li>
 Upload recipes and update improved versions in the ERP system, informing the finance team for cost roll-up purposes, supporting accurate product costing and financial forecasting.
 </li>
 <li>
 Record supplier delivery receipts in real-time to maintain accurate inventory and place raw material orders based on the Master Production Schedule (MPS), ensuring up-to-date stock levels, optimized material availability, and reduced supply chain disruptions.
 </li>
 </ol>
 
 
 
 
 
 Education Qualification:
 
 
 <ol>
 <li>
 A high school diploma or equivalent.
 </li>
 <li>
 Additional education or certification in administration or hospitality is preferred.
 </li>
 </ol>
 
 
 
 
 
 Work Experience:
 
 
 <ol>
 <li>
 Minimum 3 years of experience in hospitality or food related industry.
 </li>
 </ol>
 
 
 
 
 
 Skills:
 
 
 <ol>
 <li>
 Proficient in Microsoft Office
 </li>
 <li>
 Strong verbal and written communication skills
 </li>
 <li>
 Skilled at maintaining professional relationships, working as part of a team, and providing support to colleagues and supervisors
 </li>
 <li>
 Ability to manage multiple tasks and responsibilities efficiently
 </li>
 <li>
 Ability to cross-verify information
 </li>
 <li>
 Excellent time management skills, with ability to prioritize workload
 </li>
 <li>
 Demonstrates personal accountability by taking full ownership of actions.
 </li>
 </ol>
</div>

Operations Assistant - ERP

OliOli® Children's Museum

<div>
 
 
 Position:
 
 Admin &amp; Operations
 
 
 Assistant
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 
 
 
 Executive Summary
 
 
 
 
 
 
 
 Join an amazing group of people at OliOli&reg; and help them to achieve their mission to deliver exciting, joyful, differentiated, world-class, and incredibly fun experiences to children that nurture their innate sense of curiosity and exploration.
 
 
 
 
 
 
 
 OliOli&reg; (means &lsquo;joy&rsquo; in the Hawaiian language) is a multiple award-winning contemporary children&rsquo;s museum that opened to rave reviews in Dubai in 2017 and in Doha in 2022. Founded by a group of parents who are passionate about open-ended non-judgmental play, OliOli&reg; entails interactive galleries comprising hands-on exhibits.
 
 
 
 
 
 
 
 The awesome team at OliOli&reg; comes from over 19 countries including United States, Iran, India, Philippines, South Africa, Brazil, Switzerland, Zimbabwe, Latvia, Mexico, and Columbia. Find out more information about OliOli&reg; @ www.olioli.ae or www.instagram.com/olioliuae.
 
 
 
 
 
 
 The Admin &amp; Operations
 
 
 Assistant will provide comprehensive administrative support across multiple functions, including HR administration, procurement, caf&eacute; &amp; inventory, corporate affairs and office.
 
 
 
 
 
 
 FOUNDERS&rsquo; BACKGROUND
 
 
 
 We are young parents who have been blessed to follow our dream. Our dream is for children to be happier, more creative, more imaginative, more informed, inspired, aware, balanced, and amazed. We aim to see the joy on the faces of children.
 
 
 
 
 
 
 Key duties &amp; Responsibilities:
 
 
 
 
 
 
 
 Procurement Support:
 
 
 <ul>
 <li>
 Support the Facilities Manager in procuring a wide variety of high-quality and cost-efficient products, materials and services
 </li>
 <li>
 Vendor Relations: review vendor contracts, create and maintain strong and effective relationships with vendors/suppliers, negotiate prices, ensure timely deliveries and quality standard
 </li>
 <li>
 Procurement Planning: develop purchasing plans for equipment, services, and supplies
 </li>
 <li>
 Maintain updated contact list of vendors and suppliers, their qualifications, delivery times, and potential future development
 </li>
 <li>
 Maintain records of purchases, pricing, and other important data
 </li>
 </ul>
 
 
 
 
 
 Inventory &amp; Caf&eacute; Administration:
 
 
 <ul>
 <li>
 Assist in maintaining accurate inventory records, tracking stock levels, and placing orders when necessary to ensure products and supplies are readily available.
 </li>
 <li>
 Order and manage office supplies, ensuring all necessary materials are readily available, efficiently organized and stored
 </li>
 </ul>
 
 
 
 
 
 Corporate Administration &amp; Office Support:
 
 
 <ul>
 <li>
 Provide administrative support to the Finance Team on a wide variety of tasks, including documentation management
 </li>
 <li>
 Assist with petty cash management, expense tracking and invoice processing
 </li>
 <li>
 Assist with meeting scheduling and internal communications
 </li>
 <li>
 IT Coordination: oversee the office IT environment and liaise with external IT service provider as required
 </li>
 <li>
 Event and Project support: work with colleagues across all departments to proactively contribute to the success of internal and external events, programs and special projects and activities that contribute to the achievement of OliOli&reg; objectives
 </li>
 </ul>
 
 
 
 
 
 HR Administration:
 
 
 <ul>
 <li>
 Assist in processing paperwork related to benefits, onboarding, offboarding and other employee transactions.
 </li>
 <li>
 Employee Records Compliance: maintain and update employee records, liaise with external PRO office to ensure that all employee documentation meets regulatory standards
 </li>
 <li>
 Insurance coordination: liaise with insurance provider to manage member additions, deletions, and any other insurance-related matters
 </li>
 <li>
 HRMS and Payroll support: assisting with time sheet management, attendance tracking and ensuring accuracy in HRMS and payroll processing
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Finance, Computer Applications, or a related field.
 </li>
 <li>
 Proven experience in administrative support, ideally in a multi-functional role
 </li>
 <li>
 Experience in procurement, inventory management or corporate affairs is a plus
 </li>
 <li>
 Familiarity with Procurement systems and software
 </li>
 <li>
 Familiarity with UAE MOHRE &amp; Visa processes
 </li>
 <li>
 Familiarity with Human Resources Information Systems (HRIS)
 </li>
 <li>
 Tech-savvy with advanced experience with Microsoft 365 tools and features
 </li>
 <li>
 Knowledge of HR systems, procurement platforms, or inventory management software would be an advantage
 </li>
 </ul>
 
 
 
 
 
 Traits &amp; Characteristics:
 
 
 <ul>
 <li>
 Self-starter and self-motivated, with a proactive approach who thrives working in a team-oriented and collaborative environment
 </li>
 <li>
 Strong organizational skills with the ability to multitask, prioritize, and manage time efficiently
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Lots of positive energy; respectful of diversity; patient and empathetic; friendly; courteous
 </li>
 <li>
 High level of accuracy &amp; attention to detail.
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion.
 </li>
 <li>
 Ability to work well with management and staff at all levels.
 </li>
 </ul>
</div>

[OliOli® Dubai] Admin & Operations Assistant

Boundless

<div>
 
 We are seeking a highly capable Executive Assistant to provide operational and organizational support to senior leadership. This role goes beyond traditional administration, focusing on project coordination, operational follow-up, and cross-departmental alignment. The ideal candidate will be proactive and skilled at managing complex tasks in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Support senior leadership in driving operational priorities, ensuring projects and initiatives are tracked, monitored, and delivered on time.
 </li>
 <li>
 Coordinate across multiple departments to gather updates, align on agendas, and prepare leadership for decision-making.
 </li>
 <li>
 Draft and translate reports, documents, and correspondence in Arabic and English with a high level of accuracy and professionalism.
 </li>
 <li>
 Record and circulate meeting minutes, follow up on action items, and ensure accountability across teams.
 </li>
 <li>
 Maintain task trackers and dashboards to monitor progress on leadership priorities.
 </li>
 <li>
 Handle sensitive information with discretion while ensuring smooth internal and external communications.
 </li>
 <li>
 Assist in preparing presentations, briefing materials, and operational reports.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
 </li>
 <li>
 Strong project coordination and operational support background.
 </li>
 <li>
 Bilingual fluency in Arabic and English (spoken and written).
 </li>
 <li>
 Typing speed of 65 WPM or higher, with strong computer literacy (MS Office Suite and business tools).
 </li>
 <li>
 Excellent organizational and time management skills, with the ability to manage multiple priorities.
 </li>
 <li>
 Professional presence, adaptability, and the ability to thrive in a fast-paced environment.
 </li>
 </ul>
 
 
</div>

Executive Assistant

flydubai

<div>MAIN OBJECTIVE OF ROLE: To conduct security checks and refurbishment of the business class cabin amenities while supporting the Inflight Operations team with stock and logistics management including delivering items to aircraft and different airside locations. KEY RESPONSIBILITIES:
<ul><li>Conducts security checks and secures the business class cabin on flights departing from DXB and DWC airports , ensuring on-time performance is not impacted.</li><li>
Refurbishes business class headphones, including, cleaning and sterilization, testing using supplied equipment, replacement of damaged parts, repackaging and managing the shipping of damaged headphones for repair.</li><li>
Prepares business class cabins prior to each flight, including provision of pillows and blankets, distribution of bottled water and distribution of headphones to each seat to ensure overall presentation of business class cabin is of a high standard.</li><li>
Provides transportation of equipment and documents airside, between flydubai Head Office, flydubai airside workshop, Emirates Flight Catering, Dnata and aircraft.</li><li>
Manages stock and logistics of cabin equipment and other items used for inflight operations, ensuring timely distribution within airside.</li><li>
Ensures the availability of business class headsets for operational use by timely retrieval of headphones from aircraft after each flight and delivery to the preparation area for refurbishment.</li><li>
Ensure the completion of business class checks and business class amenities refurbishment are in line with on-time performance guidelines.</li><li>
Maintains all safety and security standards when conducting duties onboard, on the ramp and within flydubai premises and ensure professional conduct when dealing with internal &amp; external stakeholders.</li></ul>
QUALIFICATIONS:
<ul><li>High School Diploma</li><li>
Fluent in English (other languages an advantage)</li><li>
Years with qualifications: 1 - 3 years</li><li>
Valid UAE Driving License</li></ul>
COMPETENCIES:
<ul><li>Customer Focus</li><li>
Teamwork</li><li>
Effective Communication</li><li>
Personal Accountability &amp; Commitment to achieve</li><li>
Resilience &amp; Flexibility (Can do attitude)</li></ul>
ISR Requirements: Reads and complies with the ISR policies of the Company and diligently reports any weakness or incidents to the respective Line Manager or the Information Security team. Completes all required ISR awareness sessions and follows associated guidelines in the day-to-day business operations.</div>

Assistant - Inflight Product Operations (Fixed -Term Contract)

iACCEL GBI

<div>
 
 The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.&nbsp;
 
 
 &nbsp;
 
 
 
 
 Administrative Assistant Job Responsibilities:
 
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provides administrative support to ensure efficient operation to the Office Manager.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Answers phone calls, schedules meetings.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Exhibits polite and professional communication via phone, e-mail, and mail.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Supports the team by performing tasks related to organization and strong communication.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provides information by answering questions and requests.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Contributes to team effort by accomplishing related results as needed.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Immigration coordination services
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Visa process
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Document Control
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Insurance Process
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Tally Data Entry
 
 
 
 
 &nbsp;
 
 
 
 
 
 Administrative Assistant Skills and Qualifications:
 
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Reporting Skills
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Administrative Writing Skills
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Microsoft Office Skills
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Managing Processes
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organization
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Supply Management
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Inventory Control
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Verbal Communication
 
 
 
 
 Education and Experience Requirements
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;High school diploma or equivalent education required.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;1 to 3 years of administrative assistant experience
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of appropriate software including Google Calendar, Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
 
 
 
 
 &nbsp;Candidates who meet&rsquo;s the above criteria will be offered the right salary + Visa&nbsp;
 
 
</div>

Administrative Assistant

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