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operational assistant

Master Vr technical services

Job Title: Operations AssistantLocation: Dubai, UAEEmployment Type: Full-TimeJob Description:We are looking for a reliable and proactive Operations Assistant to join our team in Dubai. The ideal candidate should be organized, responsible, and capable of supporting daily operational activities while working collaboratively toward the company&rsquo;s common goals. This role requires someone who can handle tasks efficiently, demonstrate good decision-making skills, and maintain a strong sense of accountability.Key Responsibilities:Provide administrative and operational support to the teamAssist with day-to-day office operations and coordinationPrepare reports, documents, and spreadsheets using Microsoft OfficeMaintain organized records and documentationCoordinate with different departments to ensure smooth workflowSupport management with operational tasks as neededDemonstrate initiative and sound decision-making when handling tasksRequirements:Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Strong sense of responsibility and accountabilityGood organizational and communication skillsAbility to work independently and as part of a teamStrong attention to detail and problem-solving abilitiesImmediate joiners are highly preferredSalary: To be discussed during the interview.If you are motivated, dependable, and ready to contribute to the success of a growing team, we encourage you to apply.Job Types: Full-time, Permanent

Operations Assistant

IV Wellness Lounge Clinic

Job Title: Healthcare Operations AssistantLocation: Dubai, UAECompany: IV Wellness LoungeSalary: 3,000 - 3,500 AED per monthJob Type: Full-TimeAbout IV Wellness Lounge: IV Wellness Lounge offers premium wellness and aesthetic services in Dubai, specializing in IV therapy and a range of beauty treatments designed to enhance client well-being and appearance.Job Summary: The Operations Assistant will play a crucial role in supporting the smooth running of daily operations, ensuring high-quality service delivery, and maintaining operational excellence.Responsibilities:<ul><li>Assist in the management of daily operations to ensure excellent service delivery.</li><li>Support administrative tasks such as scheduling, inventory management, and client documentation.</li><li>Respond to client inquiries and ensure a high level of customer service.</li><li>Assist in the implementation of health and safety protocols to maintain a safe environment.</li><li>Coordinate with service providers and staff to manage appointments and treatment schedules.</li><li>Help manage stock levels of treatment supplies and place orders as needed.</li><li>Ensure compliance with local regulations and standards in all operations.</li></ul>Requirements:<ul><li>Bachelor degree mandatory in healthcare background.</li><li>Proven experience in operations, preferably in a wellness, medical, or beauty environment.</li><li>Strong organizational and communication skills.</li><li>Proficient in Microsoft Office, google sheets, making reports and capable of learning new software quickly.</li><li>Customer-oriented with the ability to work efficiently in a fast-paced environment.</li><li>Fluent in english and hindi communication. Arabic is plus.</li><li>Must have 1year work experience in same role in clinics or hospital</li><li>Flexible to do any shift (Morning or evening shift).</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Healthcare Operations Assistant

Ateca

<div>
 
 We are seeking a highly organised and detail-oriented Operations Assistant to join our team. This is a pivotal support role sitting at the heart of our day-to-day operations, providing essential administrative and coordination services across workforce management, supplier and client liaison, visa and compliance documentation, and financial record-keeping.
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 
 
 
 
 Timesheet &amp; Workforce Administration
 
 
 <ul>
 <li>
 Collect, review and process weekly timesheet submissions from contract staff, ensuring accuracy and timely sign-off.
 </li>
 <li>
 Maintain an up-to-date register of all contract staff, including contract start/end dates, rates, and engagement status.
 </li>
 <li>
 Liaise with line managers and contractors to resolve any discrepancies or missing submissions promptly.
 </li>
 </ul>
 
 
 
 
 
 Supplier &amp; Client Account Management
 
 
 <ul>
 <li>
 Act as a primary point of contact for supplier and client accounts, maintaining strong working relationships and clear communication channels.
 </li>
 <li>
 Coordinate with suppliers on purchase orders, service agreements, and ongoing delivery requirements.
 </li>
 <li>
 Assist in onboarding new suppliers and clients, ensuring all required documentation and compliance checks are completed.
 </li>
 <li>
 Monitor supplier and client communications, escalating issues to senior management where necessary.
 </li>
 </ul>
 
 
 
 
 
 Visa &amp; Immigration Documentation &mdash; UK, Europe &amp; GCC
 
 
 <ul>
 <li>
 Gather, collate and manage all documentation required for work visa and residency applications across the UK, European jurisdictions, and GCC countries.
 </li>
 <li>
 Liaise directly with Public Relations Officers (PROs) in GCC markets to ensure timely processing of government-related applications and renewals.
 </li>
 <li>
 Track visa expiry dates and proactively initiate renewal processes to avoid lapses in compliance.
 </li>
 <li>
 Maintain a secure and organised digital filing system for all immigration and compliance-related documentation.
 </li>
 <li>
 Stay informed of relevant changes in immigration and labour regulations across jurisdictions to ensure ongoing compliance.
 </li>
 </ul>
 
 
 
 
 
 Data Entry, Invoicing &amp; Record Keeping
 
 
 <ul>
 <li>
 Perform accurate and timely data entry across internal systems, ensuring all records are current and consistent.
 </li>
 <li>
 Process, track and file invoices related to contract staff, suppliers and client accounts, coordinating with finance as required.
 </li>
 <li>
 Maintain comprehensive records of all contractual documentation, purchase orders, and correspondence.
 </li>
 <li>
 Generate regular reports on operational metrics including timesheet compliance, invoice status, and contract renewals.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 
 
 
 <ul>
 <li>
 
 Perfect English fluency (written and spoken):
 
 This is an absolute requirement. All internal and external communications are conducted in English at a professional standard.
 </li>
 <li>
 
 Experience in operations, administration or office management:
 
 Minimum 2 years in a relevant administrative or operational support role.
 </li>
 <li>
 
 Recruitment industry knowledge:
 
 A sound understanding of how a recruitment or staffing business operates is highly desirable.
 </li>
 <li>
 
 Visa &amp; immigration familiarity:
 
 Prior experience handling visa or residency documentation for UK, EU or GCC jurisdictions is a significant advantage.
 </li>
 <li>
 
 GCC PRO experience:
 
 Familiarity with PRO processes and government portals in the UAE or wider GCC is preferred.
 </li>
 <li>
 
 Attention to detail:
 
 Meticulous approach to data entry, document management and compliance tracking.
 </li>
 <li>
 
 Organisation and time management:
 
 Ability to manage multiple priorities simultaneously and meet deadlines without close supervision.
 </li>
 <li>
 
 Proficiency in Microsoft Office / Google Workspace:
 
 Comfortable working with Excel/Sheets, Word/Docs, and email platforms at an intermediate level or above.
 </li>
 <li>
 
 Discretion and professionalism:
 
 Able to handle sensitive personal and commercial information with appropriate confidentiality.
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION &amp; BENEFITS
 
 
 
 
 
 
 The successful candidate will receive a monthly salary of AED 8,000 &ndash; 10,000 during the probationary period, commensurate with experience. Compensation will be formally reviewed following the completion of a 6-month probation, with scope for increase based on performance and contribution.
 
 <ul>
 <li>
 Probationary salary: AED 8,000 &ndash; 10,000 per month
 </li>
 <li>
 Salary review after 6 months
 </li>
 <li>
 Supportive and dynamic team environment
 </li>
 <li>
 Exposure to international operations across UK, Europe and GCC markets
 </li>
 <li>
 Opportunity to grow within a fast-paced recruitment business
 </li>
 </ul>
 
 
</div>

ADSOMSC

We are seeking a highly experienced and well-connected Transport Assistant &ndash; Operations to join our logistics team. This role is ideal for candidates with strong expertise in sourcing trucks, managing drivers, and coordinating transportation operations across the UAE and cross-border routes.Key ResponsibilitiesMarket Research &amp; Procurement&middot; Continuously explore the market to source suitable trucks based on customer needs (type, cost, capacity, route, timeline).&middot; Build and maintain strong relationships with drivers, transport companies, and brokers.&middot; Negotiate competitive freight rates while ensuring service quality.&middot; Arrange various equipment and truck types (Flatbed, Lowbed, Reefer, Curtain-sided, Car carriers, Pickups, Cranes, Forklifts, etc.).Truck Arrangement &amp; Coordination&middot; Coordinate with internal teams to confirm truck requirements and availability.&middot; Provide timely updates on scheduling and truck movements.&middot; Maintain daily tracking and reporting of transportation activities.Driver Coordination &amp; Management&middot; Act as the main point of contact for drivers.&middot; Address issues during transit and provide immediate solutions.&middot; Ensure smooth communication between drivers and operations team.Cross-Border Transportation&middot; Handle logistics challenges related to cross-border shipments.&middot; Ensure compliance with customs regulations, documentation, and clearance procedures.&middot; Coordinate closely with internal teams regarding border requirements and delays.Cargo &amp; Documentation Handling&middot; Provide drivers with complete shipment details, documents, and handling instructions.&middot; Collect delivery notes, receipts, and shipment documents after delivery.&middot; Prepare driver agreements and obtain required signatures.Financial &amp; System Management&middot; Maintain accurate records of truck details, drivers, and freight rates in company systems.&middot; Support operational reporting and cost tracking.Communication &amp; Collaboration&middot; Serve as the primary contact for drivers regarding updates and issue resolution.&middot; Work closely with coordinators and operations team for smooth execution.Requirements (Mandatory)&middot; Minimum 2+ years of experience in operations within a freight forwarding company.&middot; Proven experience in arranging outside trucks and managing drivers.&middot; Strong network of drivers, brokers, and transport companies.&middot; In-depth knowledge of truck types, loading capacities, and special permits.&middot; Solid understanding of free zone and cross-border clearance procedures.&middot; Excellent negotiation and relationship management skills.&middot; Valid UAE Driving License (Required)&middot; Languages: English, Hindi &amp; Urdu (Required), Arabic (Optional)Work Location: In person

Transport Assistant – Operations

CVML

<div>
 
 
 
 Job Title: Executive Assistant
 
 
 
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support the Legal Team and assist with daily office administration and operational coordination.
 
 
 The ideal candidate will be detail-oriented, professional, and capable of managing administrative tasks, coordinating logistics, handling communications, and supporting internal team operations efficiently. Fluency in French, Arabic, and English is required for this role.
 
 Key Responsibilities
 <ul>
 <li>
 Provide administrative and executive support to the Legal Team and management.
 </li>
 <li>
 Coordinate meetings, appointments, schedules, and travel arrangements.
 </li>
 <li>
 Assist with office administration and day-to-day operational tasks.
 </li>
 <li>
 Handle correspondence, emails, phone calls, and document management professionally.
 </li>
 <li>
 Arrange logistics for meetings, events, client visits, and company activities.
 </li>
 <li>
 Support with document preparation, filing, translations, and follow-ups.
 </li>
 <li>
 Coordinate with internal departments, external suppliers, and service providers.
 </li>
 <li>
 Maintain confidentiality of sensitive company and client information.
 </li>
 <li>
 Track tasks, deadlines, and ensure timely completion of assigned activities.
 </li>
 <li>
 Assist in preparing reports, presentations, and administrative documentation.
 </li>
 </ul>
 Requirements
 <ul>
 <li>
 Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role.
 </li>
 <li>
 Excellent organizational and multitasking skills.
 </li>
 <li>
 Strong communication and interpersonal abilities.
 </li>
 <li>
 Fluency in French and English (spoken and written) is mandatory. Arabic optional.
 </li>
 <li>
 Proficiency in Microsoft Office applications.
 </li>
 <li>
 Professional appearance and conduct.
 </li>
 <li>
 Ability to work in a fast-paced environment and manage multiple priorities.
 </li>
 </ul>
 Preferred Qualifications
 <ul>
 <li>
 Experience supporting legal or professional services teams is an advantage.
 </li>
 <li>
 UAE experience preferred.
 </li>
 </ul>
 Skills &amp; Competencies
 <ul>
 <li>
 Office administration
 </li>
 <li>
 Executive support
 </li>
 <li>
 Logistics coordination
 </li>
 <li>
 Communication and client relations
 </li>
 <li>
 Time management and organization
 </li>
 <li>
 Attention to detail and confidentiality
 </li>
 </ul>
 Benefits
 <ul>
 <li>
 Competitive salary package
 </li>
 <li>
 Career development opportunities
 </li>
 <li>
 Professional work environment
 </li>
 <li>
 Visa and medical insurance as per UAE labor law
 </li>
 </ul>
 Location
 
 Dubai, United Arab Emirates.
 
</div>

Executive Assistant

AKX INVESTMENTSLLC SOC

A.K.X Investments LLC SOC is looking for a highly experienced and reliable Public Relations Officer (PRO) / CEO Assistant to join our team in Dubai.The ideal candidate should have around 5 years of UAE experience with strong knowledge of government procedures, visa processing, labour and immigration matters, trade license renewals, company legal documentation, and the ability to provide direct administrative and operational support to the CEO.Candidates with previous experience in an Investment Company, Holding Company, or Group of Companies will be given preference.Key Responsibilities:As PRO:<ul><li>Handle all visa applications, renewals, cancellations, and labour/immigration procedures</li><li>Manage trade license renewals, company registrations, amendments, and approvals</li><li>Coordinate with MOHRE, Immigration, DED, Dubai Economy, Emirates ID, Medical, and other government authorities</li><li>Process employment visas, labour contracts, Emirates ID, medical appointments, and related documentation</li><li>Maintain all company legal documents and ensure timely renewals</li><li>Handle attestation, notarization, and official government submissions</li><li>Ensure company compliance with UAE legal and regulatory requirements</li></ul>As CEO Assistant:<ul><li>Provide direct administrative and operational support to the CEO</li><li>Manage the CEO&rsquo;s meetings, appointments, schedules, and follow-ups</li><li>Coordinate with internal departments and external parties on behalf of the CEO</li><li>Prepare and organize documents, reports, official letters, and correspondence</li><li>Attend meetings when required and assist in recording action points and follow-ups</li><li>Handle confidential documents and sensitive company matters professionally</li><li>Support the CEO in day-to-day business coordination and special assignments</li></ul>Requirements:<ul><li>Minimum 5 years of UAE experience in PRO / Government Relations</li><li>Strong knowledge of UAE labour law, immigration, visa processing, and licensing procedures</li><li>Experience in executive support / CEO assistance / office coordination</li><li>Candidates with Investment Company / Holding Company / Group Company experience will be preferred</li><li>Excellent communication, coordination, and follow-up skills</li><li>Ability to work independently and handle multiple responsibilities</li><li>Strong organizational and documentation skills</li><li>Valid UAE driving license is an advantage</li><li>Must be currently available in the UAE</li></ul>Preferred Candidate:<ul><li>Experience working in an Investment Company or Group of Companies</li><li>Strong knowledge of corporate documentation, trade licenses, and legal formalities</li><li>Professional attitude with the ability to handle confidential matters</li><li>Arabic language is an advantage</li></ul>Salary:To be discussed based on experienceJob Type: Full-timePay: AED3,000.00 - AED6,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Public Relations Officer (PRO) / CEO Assistant: 5 years (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Public Relations Officer (PRO) / CEO Assistant

Sulthanpur Fruits & Vegetable Trading LLC

<div>
 
 Job Opportunity: Admin Assistant
 
 
 
 Company:
 
 
 Sulthanpur Fruits and Vegetables Trading LLC
 
 
 
 📍 Location: United Arab Emirates
 
 
 📧 Email: Admin.sulthanpur@gmail.com
 
 
 🌐 Website: www.sulthanpurtradingllc.com
 
 
 &phone; Tel: +971 4 320 2792
 
 
 📱 Mobile: +971 56 133 7799
 
 
 
 
 
 
 
 
 
 🌟 About Us
 
 
 
 
 Sulthanpur Fruits and Vegetables Trading LLC
 
 is a fast-growing and reputable trading company in the UAE, specializing in high-quality fresh produce distribution. We are committed to excellence, efficiency, and professionalism in all aspects of our business.
 
 
 
 
 
 
 
 
 
 💼 Position: Admin Assistant
 
 
 
 We are looking for a highly organized, detail-oriented, and proactive&nbsp;
 
 Admin Assistant
 
 &nbsp;to support our daily office operations and ensure smooth administrative workflow.
 
 
 
 
 
 
 
 
 
 🔑 Key Responsibilities
 
 
 <ul>
 <li>
 Manage daily administrative tasks and office coordination
 </li>
 <li>
 Handle documentation, filing, and record-keeping
 </li>
 <li>
 Prepare reports, emails, and official correspondence
 </li>
 <li>
 Assist in scheduling meetings and managing calendars
 </li>
 <li>
 Coordinate with suppliers, clients, and internal teams
 </li>
 <li>
 Maintain office supplies and inventory
 </li>
 <li>
 Support management with operational tasks
 </li>
 </ul>
 
 
 
 
 
 
 
 
 🎯
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or relevant qualification preferred
 </li>
 <li>
 Proven experience in an administrative or office support role
 </li>
 <li>
 Strong communication skills (English and Hindi required, Arabic is bonus)
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, Outlook)
 </li>
 <li>
 2&ndash;4 years of experience in administration, customer service, or executive support
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Ability to work independently and meet deadlines
 </li>
 <li>
 Knowledge of UAE office procedures is an advantage
 </li>
 </ul>
 
 
 
 
 
 
 
 
 💡 What We Offer
 
 
 <ul>
 <li>
 Professional and growth-oriented work environment
 </li>
 <li>
 Competitive salary package
 </li>
 <li>
 Opportunity to develop administrative and business skills
 </li>
 <li>
 Supportive team and leadership
 </li>
 </ul>
 
 
 
 
 
 
 
 
 📩 How to Apply
 
 
 
 Interested candidates can send their CV to:
 
 
 📧
 
 Admin.sulthanpur@gmail.com
 
 
 
 
 
</div>

Administrative Assistant

Explore 343+ Operational assistant in Dubai this May. Find roles across top companies and apply now to boost your career.

343 operational assistant jobs In Dubai

Operations Assistant

Healthcare Operations Assistant

Operations Assistant

Transport Assistant – Operations

Executive Assistant

Public Relations Officer (PRO) / CEO Assistant

Administrative Assistant