executive assistant

administrative assistant

operations coordinator

personal assistant

office administrator

operational assistant

Karnak Home

<p><b>Job Description</b></p><p>We are looking for an <b>Operational Manager Assistant</b> with at least <b>1 year of experience in the furniture manufacturing industry</b>. The candidate must have strong communication skills and be able to support daily operational tasks efficiently.</p><p><b>Responsibilities</b></p><ul><li>Assist the Operational Manager with day-to-day activities</li><li>Coordinate with factory teams, drivers, and suppliers</li><li>Monitor production schedules and follow up on job orders</li><li>Maintain records, reports, and basic documentation</li><li>Handle customer communication when needed</li><li>Support operational planning and workflow management</li><li>Ensure smooth coordination between departments</li></ul><p><b>Requirements</b></p><ul><li><b>Minimum 1 year experience</b> in <b>furniture manufacturing industry</b></li><li>Strong communication skills in <b>Hindi, English, and Urdu</b></li><li>Basic computer skills (Emails, MS Excel, WhatsApp communication)</li><li>Ability to multitask and handle operational pressures</li><li>Must be an <b>immediate joiner</b></li><li>Organised, responsible, and reliable personality</li></ul><p><b>Salary &amp; Benefits</b></p><ul><li><b>AED 2,500 &ndash; 4,000 per month</b> (based on experience)</li><li>Other benefits as per UAE labour law</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED4,000.00 per month</p>

Operational Manager Assistant

Solomon People Soluitons

<p>Candidates with Own Visa / Dependent Visa only apply.</p><p><b>Job Description: Operations Assistant</b></p><p><b>Position Overview</b></p><p>The Operations Assistant will support the day-to-day operations of the Training and Development division, ensuring smooth coordination across multiple functions including content development, trainer management, AI-assisted design, IT administration, CRM operations, and digital media production. This role requires a proactive, tech-savvy individual who can multitask effectively in a fast-paced training business environment.</p><p><b>Key Responsibilities</b></p><ul><li>Assist in managing end-to-end training operations, including scheduling, trainer coordination, and logistics.</li><li>Support training content development using AI tools and applications such as ChatGPT, Canva, and PowerPoint.</li><li>Coordinate with external trainers and manage trainer onboarding, contracts, and documentation.</li><li>Support IT functions including management of hardware, software, and troubleshooting basic system issues.</li><li>Assist in Microsoft 365, Azure, and SharePoint setup, user access, and file organization.</li><li>Manage data entry, follow-ups, and reporting through Zoho CRM for sales and client tracking.</li><li>Coordinate graphic design and infographics creation for marketing and course materials.</li><li>Oversee digital printing, binding, and physical material preparation for workshops and events.</li><li>Maintain accurate records, documentation, and reports related to operational and administrative functions.</li><li>Collaborate cross-functionally with sales, trainers, and management to streamline workflows and ensure timely delivery of outputs.</li></ul><p><b>Qualifications and Experience</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Information Technology, or a related field.</li><li>Minimum <b>2&ndash;4 years of experience</b> in operations, preferably within the training, consulting, or education sector.</li><li>Hands-on experience with <b>AI tools (e.g., ChatGPT, Canva)</b>, <b>Microsoft 365</b>, <b>SharePoint</b>, and <b>CRM systems (preferably Zoho)</b>.</li><li>Basic knowledge of IT systems (hardware, software installation, troubleshooting).</li><li>Experience in graphic design, infographics, or content development will be an added advantage.</li></ul><p><b>Skills and Competencies</b></p><ul><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and coordination skills.</li><li>Proficient in Microsoft 365 Suite, SharePoint, and Azure environment.</li><li>Familiarity with AI-based content and visual creation tools.</li><li>Attention to detail and ability to manage documentation accurately.</li><li>Proactive problem-solver with a positive, service-oriented attitude.</li><li>Ability to work collaboratively with cross-functional teams.</li></ul><p><b>Reporting Structure</b></p><p>The Operations Assistant will report directly to the <b>Operations Manager or Managing Director</b> and will coordinate closely with the <b>Training Coordinator</b>, <b>IT Support</b>, and <b>Sales teams</b>.</p><p>Please apply with CV and pictures</p><p>Job Types: Full-time, Contract<br/>Contract length: 24 months</p><p>Pay: AED2,500.00 - AED2,750.00 per month</p>

Operations Assistant

International Free Zone Authority | IFZA

<div>
 As
 <strong>
  Project Assistant
 </strong>
 you support the Head of Operations as a strategic and execution partner. You&rsquo;ll help plan and track key initiatives, build structured presentations and reports, map and improve processes, and ensure priorities move forward without constant direction. You will manage critical communication, calendars, and follow-ups, acting as an extension of leadership to bring clarity, organization, and efficiency. This role suits someone who thinks ahead, structures information well, and enjoys turning messy input into clean, actionable output
 <br/>
 <br/>
 <strong>
  <strong>
   Project Governance &amp; Tracking
  </strong>
  <br/>
 </strong>
 <ul>
  <li>
   Maintain RAID logs, RAG statuses, risk registers, milestone trackers, and weekly/monthly reports.
   <br/>
  </li>
  <li>
   Prepare structured project updates, briefing packs, and decision logs.
   <br/>
  </li>
  <li>
   Track dependencies, timelines, and cross-functional follow-ups with minimal supervision.
   <br/>
  </li>
  <li>
   Support the creation of project plans and execution roadmaps.
   <br/>
  </li>
 </ul>
 <strong>
  Reporting, Analysis &amp; Documentation
  <br/>
 </strong>
 <ul>
  <li>
   Build polished reports, dashboards, and presentation decks for leadership.
   <br/>
  </li>
  <li>
   Convert raw inputs into clear, concise, and visually structured materials.
   <br/>
  </li>
  <li>
   Maintain project documentation, SOPs, and workflow repositories.
   <br/>
  </li>
  <li>
   Conduct process mapping (As-Is/To-Be) and identify improvement opportunities
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   <p>
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Operational &amp; Stakeholder Support
     <br/>
    </strong>
   </p>
  </li>
 </ul>
 <ul>
  <li>
   Maintain organized documentation, SOPs, and project trackers
   <br/>
  </li>
  <li>
   Liaise across departments to ensure information flow and alignment
   <br/>
  </li>
  <li>
   Coordinate across departments to gather data, clarify requirements, and ensure alignment
   <br/>
  </li>
  <li>
   Issue meeting agendas, pre-reads, minutes, and tracked action items
   <br/>
  </li>
  <li>
   Support resource planning, compliance checks, and operational readiness activities.
   <br/>
  </li>
  <li>
   Assist in developing proposals and internal presentations when required.
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Requirements
 <br/>
 <br/>
 <ul>
  <li>
   Bachelor's degree in business, Operations, Project Management, or a related field.
   <br/>
  </li>
  <li>
   2&ndash;5 years of experience in experience in PMO, project coordination, operations, or business analysis
   <br/>
  </li>
  <li>
   Strong communication and writing skills, with ability to create clear and concise presentations and reports
   <br/>
  </li>
  <li>
   Proficiency in Microsoft Office / Google Workspace (especially Excel/Sheets &amp; PowerPoint/Slides)
   <br/>
  </li>
  <li>
   Strong proficiency in PowerPoint, Excel/Sheets, project/workflow tools (Asana, Planner, Trello, Jira, Monday).
   <br/>
  </li>
  <li>
   Ability to build structured decks, project trackers, and clear reports.
   <br/>
  </li>
  <li>
   Excellent organisation, attention to detail, and ability to work with limited instructions.
   <br/>
  </li>
  <li>
   Strong communication skills and professional judgement.
   <br/>
  </li>
  <li>
   Ability to work under pressure and manage multiple streams simultaneously.
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Benefits
 <br/>
 <br/>
 <ul>
  <li>
   International team (over 60 nationalities)
   <br/>
  </li>
  <li>
   24 Working days as annual leave
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  </li>
  <li>
   Annual flight home
   <br/>
  </li>
  <li>
   Life insurance plan
   <br/>
  </li>
  <li>
   Medical insurance plan (with the option to upgrade at your own cost)
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  </li>
  <li>
   Opportunities to learn, develop and grow with the organization
   <br/>
  </li>
 </ul>
</div>


Project Assistant to Head of Operations

The Emirates Group

<b>Job Purpose:</b><br>
The Operations Assistant role is a critical non-chef role within the business, encompassing responsibilities across several areas including ERP, Planning, Specification, New Product Development (NPD), Admin and Food Production. This position supports operational demands by addressing diverse tasks and KRAs tailored to each specific function.
<br><br>
Key Result Areas
<br><br>
<b>Generic KRAs:</b> -
<br><br>
1.Coordinate with internal departments by aligning production schedules, sharing safety best practices, and ensuring consistent communication to achieve production targets and KPIs.
<br><br>
2.Collaborate with cross-functional teams and departments, including Food Safety, Quality, Hygiene, Operations Specifications, ERP, Sourcing Solutions, Engineering, and New Product Development (NPD), to support trials and ensure the successful launch of new products.
<br><br>
3.Maintain accurate HACCP production records, including wastages, label verification, while recommending and implementing improvements to minimize wastages and errors.
<br><br>
4.Ensure compliance with QHSE, food safety standards, and safety protocols by following FIFO methods, verifying work orders, enforcing the use of personal protective equipment (PPE), and adhering to standard operating procedures (SOPs) to reduce risks, maintain regulatory standards, and ensure a safe working environment.
<br><br>
<b>ERP:</b> -
<br><br>
1.Assist in managing and optimizing ERP data to ensure accurate record-keeping, leading to better inventory control and streamlined procurement processes.
<br><br>
2.Generate regular ERP system reports to provide management with actionable insights, improving decision-making and operational efficiency.
<br><br>
3.Collaborate in ERP system upgrades and troubleshooting to ensure continuous system improvement, reducing downtime and increasing productivity.
<br><br>
4.Identify process improvements within the ERP system to achieve time and cost savings, enhancing overall operational efficiency.
<br><br>
5.Upload recipes and update improved versions in the ERP system, informing the finance team for cost roll-up purposes, supporting accurate product costing and financial forecasting.
<br><br>
6.Record supplier delivery receipts in real-time to maintain accurate inventory and place raw material orders based on the Master Production Schedule (MPS), ensuring up-to-date stock levels, optimized material availability, and reduced supply chain disruptions.
<br><br>
<b>Planning:</b> -
<br><br>
1.Update the master production schedule and prioritize meal lists to ensure efficient meal planning and accurate daily/monthly reporting, driving seamless production operation.
<br><br>
2.Coordinate daily production activities between high-care and low-care teams to ensure smooth workflow, minimize bottlenecks, and meet production deadlines.
<br><br>
3.Monitor demand requirement trends and analyse sales/purchase orders to support material, capacity, and production planning, helping to meet customer expectations and optimize resource utilization.
<br><br>
4.Assist in capacity analysis of equipment and material requirements to ensure production capability matches demand, preventing shortages or overproduction while supporting operational efficiency.
<br><br>
<b>Specification:</b> -
<br><br>
1.Design and manage labels for commercial items by gathering information from multiple stakeholders and navigating the approval process, ensuring compliance with product labelling standards and accuracy in product representation.
<br><br>
2.Maintain and update specification documentation, including the creation, revision, and management of assembly routings, to ensure all product specifications are accurate and up to date for seamless production planning.
<br><br>
3.Assist senior chefs in preparing for presentations by supporting meal plating and capturing images, contributing to high-quality visual representation and accurate documentation of product presentations.
<br><br>
4.Align Food Point Specifications with CAT360 and EKFC product album to ensure consistency across all specification systems, improving data accuracy and compliance with internal standards.
<br><br>
<b>New Production Development (NPD):</b> -
<br><br>
1.Prepare meals and Ready-to-Heat products for sensory evaluation by defrosting, reheating, documenting through photographs and detailed reports, and ensuring traceability records are maintained in full compliance with established protocols, directly contributing to product quality assurance and refinement.
<br><br>
2.Maintain stock and availability of gold-standard meals for sensory evaluations, ensuring consistent benchmarks for product quality and taste.
<br><br>
3.Update and maintain meal specifications for sensory evaluation and communicate required changes to the specification team, supporting precise product development and documentation.
<br><br>
4.Organize and maintain all sensory records according to standard processes, ensuring data accuracy and accessibility for future product development and reviews.
<br><br>
5.Provide administrative and logistical support to the NPD team during menu creation and product development, ensuring smooth operations and timely completion of tasks.
<br><br>
<b>Admin:</b> -
<br><br>
1.Oversee employee records, manage Coupa requests and generate invoices to ensure accurate processing and enhance operational efficiency.
<br><br>
2.Prepare, publish, and maintain comprehensive reports and analyses for management to aid in decision-making and strategic planning.
<br><br>
3.Update and maintain files, documentation, and databases in compliance with company policies to ensure confidentiality and adherence to regulations.
<br><br>
4.Provide comprehensive administrative support to enhance departmental efficiency, including managing schedules, coordinating daily operations, and overseeing timekeeping, attendance, and leave schedules.
<br><br>
5.Serve as a reliable backup within the department to ensure continuity during peak periods or absences.
<br><br>
<b>Food Production:</b><br>
1.Assist in production resources such as labelling, finished product by developing work schedules, assigning, assisting and verifying tasks to enhance operational efficiency and team productivity.
<br><br>
2.Support the Master Production Schedule and Work Order processes by identifying and resolving discrepancies, ensuring that production goals are consistently met.
<br><br>
3.Maintain quality standards by monitoring meal presentation and production processes, offering feedback on non-compliant products, and implementing corrective and preventive actions.
<br><br>
<b>Equipment Support:</b><br>
1.Participate in weekly engineering meetings to communicate key updates, record and track action points, and ensure timely resolution of engineering-related issues.
<br><br>
2.Conduct risk assessments and report to engineering and safety team as needed, to identify potential hazards and implement corrective actions to enhance workplace safety.
<br><br>
3.Perform basic maintenance and fault diagnosis on equipment to minimize downtime by liaising with the engineering team for prompt fault rectification and keeping detailed records of all maintenance activities.
<br><br>
4.Maintain a high degree of accuracy in assembling components according to the BoM(bill of materials), guaranteeing correct placement and alignment with specifications.
<br><br>
Minimum Education, Experience and Skills
<br><br>
<b>Education Qualification:</b><br>
a)A high school diploma or equivalent.
<br><br>
b)Additional education or certification in administration or hospitality is preferred.
<br><br>
<b>Work Experience:</b><br>
a)Minimum 3 years of experience in hospitality or food related industry.
<br><br>
<b>Skills:</b><br>
a)Proficient in Microsoft Office
<br><br>
b)Strong verbal and written communication skills
<br><br>
c)Skilled at maintaining professional relationships, working as part of a team, and providing support to colleagues and supervisors
<br><br>
d)Ability to manage multiple tasks and responsibilities efficiently
<br><br>
e)Ability to cross-verify information
<br><br>
f)Excellent time management skills, with ability to prioritize workload
<br><br>
g) Demonstrates personal accountability by taking full ownership of actions.

OPERATIONS ASSISTANT

KEO International Consultants

<div>Overview:
<div>
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration &ndash; through conceptualization &ndash; to realization of planning, design or project delivery in the built and natural environments. For over 60 years we&rsquo;ve led with vision, contributing to many of the world&rsquo;s most ambitious projects, iconic places, remarkable experiences and prosperous communities.</div><div></div><div><br>
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.</div><div></div><div><br>
We invite you to join us. Why?</div><div></div><div><br>
When you join KEO, you&rsquo;ll discover more than just a job &ndash; you&rsquo;ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.</div>
Responsibilities:
<div>
We are seeking an exceptional, seasoned <b>Executive Assistant</b> to support our <b>Chief Operating Officer</b>. This is <b>not a traditional administrative position</b>&mdash;it is a high-impact, operationally critical role requiring a hybrid professional who can seamlessly navigate executive-level business support, complex personal logistics, and global coordination.</div><div>
The ideal candidate will operate as a <b>strategic gatekeeper, trusted proxy, and proactive project manager</b>, ensuring the COO&rsquo;s professional and personal life run with precision, foresight, and complete discretion.</div><div></div><div><br>
We envisage success in this role to include;</div><div></div><div><b><br>
Executive &amp; Operational Support</b></div><ul><li><div>
Serving as the COO&rsquo;s primary point of contact, acting as a liaison between internal teams, senior leadership, and external stakeholders.</div></li><li><div>
Working as an extension of the COO, anticipating needs, preparing briefing materials, and ensuring smooth execution of priorities.</div></li><li><div>
Managing sensitive information with the highest degree of confidentiality and sound judgment.</div></li></ul><h3 class="jobSectionHeader"><b>
Complex Calendar &amp; Time Zone Management</b></h3><ul><li><div>
Maintaining and optimizing a dynamic, fast-changing calendar across multiple global time zones.</div></li><li><div>
Coordinating internal project reviews, senior leadership meetings, board presentations, and client engagements&mdash;with frequent last-minute changes.</div></li><li><div>
Ensuring alignment between business commitments and personal obligations without conflict.</div></li></ul><h3 class="jobSectionHeader"><b>
Global Travel Coordination</b></h3><ul><li><div>
Planning and execute intricate international travel itineraries, including multi-leg trips, visas, private and commercial flights, accommodations, and ground transportation.</div></li><li><div>
Aligning travel schedules with client site visits, board meetings, and project reviews.</div></li><li><div>
Preparing detailed travel briefs and ensure all logistics run smoothly, even when plans shift unexpectedly.</div></li></ul><h3 class="jobSectionHeader"><b>
Personal Support &amp; Life Management</b></h3><ul><li><div>
Manage the COO&rsquo;s personal calendar, including medical appointments, family commitments, and social engagements.</div></li><li><div>
Oversee personal logistics to ensure uninterrupted focus on critical business priorities.</div></li><li><div>
Handle personal errands and tasks with discretion, sensitivity, and proactive judgment.</div></li></ul><h3 class="jobSectionHeader"><b>
Project &amp; Workflow Management</b></h3><ul><li><div>
Track and follow up on action items, coordinating with teams to ensure deadlines and priorities are met.</div></li><li><div>
Utilize project management platforms (e.g., Asana, Trello) to monitor deliverables and support operational initiatives.</div></li><li><div>
Assist with preparation of presentations, reports, and materials using Office 365 / Google Workspace.</div></li></ul><br>
<div></div>
Qualifications:
<div>
To be successful in this dynamic opportunity, we envision that your career journey to date will include 7/10 years work experience supporting C- Suite leaders. Experience in the <b>AEC (Architecture, Engineering, Construction)</b> sector or large, global professional services environment <b>strongly preferred</b>.</div><div></div><div><br>
This role requires a professional who can seamlessly manage multiple priorities, maintain confidentiality, and support the COO in driving the organization's success with a <b>24/7 problem-solver mindset</b></div><div></div><div><br>
KEO&rsquo;s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its&rsquo; contribution to client success wherever we work.</div><div></div><div><br>
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.</div></div><div></div>

Personal Assistant

Anasia

<p><b>Job description</b></p><p>We are looking for a responsible <b>Female</b> Operations &amp; Admin assistant to organize our company&rsquo;s day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily operations activities.</p><p>She should be highly organized and able to multitask with ease.</p><p><b>Duties and responsibilities</b></p><p>&middot; Managing Company Internal requirements, documents, and procedures</p><p>&middot; Update office policies and ensure compliance with them</p><p>&middot; Track stocks of office supplies and place orders when necessary</p><p>&middot; Handling basic office tasks, such as filing, delivering mail, answering emails and data entry.</p><p>&middot; Handling &amp; monitoring Governmental documents.</p><p>&middot; Support the HR department</p><p>&middot; Fleet Management</p><p>&middot; Handle queries from managers and employees</p><p><b>Qualifications</b></p><p>&middot; Bachelor&rsquo;s degree</p><p>&middot; 1-2 years proven work experience.</p><p>&middot; Fluent in English and Russian Languages</p><p>&middot; Experience with office management tools -MS Office</p><p>&middot; Can handle multi tasks and able to work under pressure</p><p>&middot; Excellent organizational and time-management skills</p><p>&middot; Flexible and fast learner</p><p>&middot; Strong analytical and problem-solving skills.</p><p><b>Special requirements:</b></p><p>&middot; Mandatory to send your updated CV with a recent picture</p><p>Job Type: Full-time</p><p>Experience:</p><ul><li>Admin: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Russian (Required)</li></ul>

Operations & Admin Assistant-Female

Myrite

A logistics and operations company in Dubai is seeking an entry-level candidate to provide administrative support and coordinate operational activities. The ideal candidate has a Bachelor's degree and 1-3 years of experience in roles related to operations or logistics. Responsibilities include order processing, maintaining records, and coordinating shipments. This full-time position requires proficiency in Microsoft Excel and Google Workspace, along with a valid UAE driving license and own car.

Operations & Logistics Assistant

Explore 1884+ Operational assistant in Dubai this December. Find roles across top companies and apply now to boost your career.