administrative assistant

executive assistant

office administrator

assistant project manager

administration assistant

operational assistant

The Emirates Group

KEY RESULT AREAS: 
1. Assist in daily departmental tasks and provide support across functions as needed to ensure smooth workflow and adaptability to changing
 
priorities.
 
2. Observe and promptly report operational, procedural, or quality-related issues to supervisors for timely resolution.
 
3. Follow all SOPs, safety, hygiene, quality standards (ISO 9001:2008), and company policies, including uniform, hygiene, and professional
 
behaviors.
 
4. Complete assigned tasks accurately and in accordance with departmental requirements.
 
5. Maintain and update records, trackers, or logs as directed to ensure proper documentation and traceability.
 
6. Share relevant information between team members, supervisors, and other departments to facilitate smooth operations.
 
7. Safely operate basic tools, machinery, or systems as instructed, adhering to SOPs and safety guidelines.
 
8. Complete tasks within expected timelines and contribute to departmental efficiency.
 
9. Work collaboratively with team members, assisting them when required and demonstrate a cooperative attitude to achieve departmental
 
goals
 
JOB CONTEXT: 
The role is entry-level, primarily supporting departmental activities such as logistics, operational processes, quality checks, and administrative duties. The General Assistant will work under supervision, interacting with team members and other departments, ensuring compliance with SOPs, safety, hygiene, and company policies. This role is critical for maintaining operational continuity and supporting department goals.
 
KNOWLEDGE, SKILLS & MINIMUM EXPERIENCE: 
Education Qualification: 
<ul>
<li>Higher School Certificate (must have)</li>
</ul>
Work Experience: 
<ul>
<li>Years of Experience: Freshers</li>
</ul>
Skills: 
<ul>
<li>Basic English Communication</li>
<li>Basic Mathematics</li>
<li>Basic PC skills</li>
<li>Ability to multi-task</li>
</ul>

GENERAL ASSISTANT

PRIME LOGISTICS FZCO

Import/Export assistant<ul><li>Received notifications and enquiries from customers. Coordinate with pricing/sales for applicable quotations and obtain rate confirmations from customer.</li><li>Check/Verify/ confirm the necessary details and documents needed before shipping. Prepare and process the necessary import/export documents for clearance.</li><li>Liaise with brokerage team for documentation requirements and compliance.</li><li>Opening Job card in efreightsuite system for each transaction.</li><li>Coordinate with colleagues and find out shipments to be move by air, courier, seafrieght or land freight for export and upcoming shipments for import.</li><li>Preparing, checking documentations and sending shipment pre-alerts along with accurate documents for clearance to Destination Country, Consignee and partner agent as needed.</li><li>Track and update to keep import, export and clearance department updated of upcoming/outgoing shipment. Updating consignee of shipment status.</li><li>Ensure to update the customs files of declared shipment and original copy documents (Invoice, PL, DA, BOE) forwarded to brokerage team for customs submission.</li><li>Track all daily import/export shipments. Efficiently deal the situation in case shipments delayed.</li><li>Attain to customer&rsquo;s enquiries or complaints while maintaining polite and positive attitude.</li><li>Gather all support documents, expenses if any for Job card and costing. Update Job card required details for generating accurate report in efreightsuite system.</li><li>Keep each shipment POD (Proof of delivery) for future record.</li><li>Other tasks that may assign by supervisor/manager.</li></ul>Documentations for Saudi Import regulations and compliance.<ul><li>Identifying various compliance issues. Find out, verify and check regulated and non-regulated products for export to Saudi and process appropriate, permit and registrations required for clearance.</li><li>Applying Saber for shipment COC, applying Conformity Certificates for regulated products, IECEE applications and process product safety test reports applications.</li><li>Monitor and keep updated of new rules and changes in compliance and technical regulations.</li></ul>QUALIFICATIONS:<ul><li>At least Bachelor&rsquo;s Degree and or equivalent.</li><li>Has at least 1-2 years experience in the same field</li><li>Accurate, great attention to detail, ability to work under pressure and meeting deadlines.</li><li>Effective communications skills (Verbal and written).</li><li>Critical thinking and interpersonal skills.</li><li>Time management skills and able to work multiple tasks.</li><li>Computer literate. Knowledge in MS Excel, MS word and PowerPoint. IT skills is an advantage</li><li>Good working attitude and able to work efficiently alone or with team.</li><li>Understanding of UAE &amp; Saudi Arabia imports and export rules, regulations and compliance.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED2,750.00 per month

Operation Assistant

Myrite

A logistics and operations company in Dubai is seeking an entry-level candidate to provide administrative support and coordinate operational activities. The ideal candidate has a Bachelor's degree and 1-3 years of experience in roles related to operations or logistics. Responsibilities include order processing, maintaining records, and coordinating shipments. This full-time position requires proficiency in Microsoft Excel and Google Workspace, along with a valid UAE driving license and own car.

Operations & Logistics Assistant

Chinese Palace Restaurant Group

Key Responsibilities &middot; Daily monitoring of the availability and functionality of all delivery platforms across all restaurant locations.&middot; Ensure menu accuracy by checking availability, descriptions, and pricing across platforms.&middot; Assist store managers with delivery-related concerns, coordinating with platform account managers and support teams.&middot; Update photos and descriptions as needed to maintain brand consistency and accuracy.&middot; Assist restaurant teams in resolving dashboard technical issues, coordinating with IT and delivery platform aggregators as necessary.&middot; Add new menu items in collaboration with the Executive Chef and marketing team.&middot; Monitor and consolidate cancelled and refunded orders posted in the delivery group and emails.&middot; Investigate order discrepancies by coordinating with restaurant managers and requesting detailed reports.&middot; Communicate with delivery platforms to seek clarification and process settlement requests.&middot; Work with the accounts department to ensure proper reconciliation of aggregator refunds and settlements.&middot; Encode daily sales figures to be send to the Executives.&middot; Perform additional tasks as assigned by management to support business needs and strategic goals.&middot; File and manage invoices from external vendors, including Come-Come, Kitchen Park, ensuring accuracy and timely processing. Perform additional tasks as assigned by management to support business needs and strategic goals.&middot; Extract and analyze dine-in item sales reports when required.&middot; Collect, organize, and maintain data from multiple sources.&middot; Clean and validate data to ensure accuracy, consistency, and completeness.&middot; Perform analysis using Excel, including pivot tables, VLOOKUP/XLOOKUP, formulas, and basic charting.&middot; Generate detailed and summary reports for delivery platforms such as Deliveroo, Careem, Talabat, Noon Food.&middot; Compare POS sales vs. Accounts reports in the Target Matrix to track discrepancies and trends&middot; Distribute sales reports to restaurant managers and the marketing team for record-keeping and updates.&middot; Assist in ad-hoc data requests and prepare clear, concise summaries forQualifications/Requirements: &middot; Bachelor&rsquo;s degree in Business Administration, Operations Management, Hospitality, or a related field.&middot; Previous experience in operations, logistics, or the food service industry is an advantage but not required.&middot; Strong organizational skills with the ability to manage multiple tasks and meet deadlines.&middot; Excellent problem-solving and communication skills, with strong attention to detail.&middot; Ability to analyze operational and sales reports, identify discrepancies, and provide actionable insights.&middot; Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with Google Workspace or data tools is a plus.&middot; Team-oriented with a proactive attitude and willingness to learn.&middot; Fresh graduates are encouraged to apply. management.Job Type: Full-timeApplication Question(s):<ul><li>How much is your salary expectation?</li></ul>

Operations Assistant

Hamilton Aquatics Swimming Training

Job PurposeResponsible for maintaining lifeguard rotas and supporting other administrative tasks.Key ObjectivesScheduling<ul><li>Work alongside the Operations Officer and Team Leaders to ensure the lifeguard rota on Sling is accurate and up to date.</li><li>Record all approved leave on Sling once authorised by the Operations Officer.</li><li>Adjust schedules for periods such as public holidays and term breaks.</li><li>Liaise with ESM Relationship Managers to confirm pool bookings.</li><li>Assist the Head of Operations and Operations Officer with school curriculum scheduling and related communications.</li></ul>Compliance<ul><li>Collaborate with HR to collate all required documents for each lifeguard.</li><li>Share compliance documents with schools upon request.</li></ul>Stock Management<ul><li>Work with the Operations Officer to prepare first aid replenishment packages on a quarterly basis.</li><li>Assist the Operations Officer in preparing orders for various items.</li></ul>Required Skills, Knowledge and BehavioursDesired Qualifications<ul><li>Degree in Business Administration or a similar field.</li></ul>Desired Experience<ul><li>Experience in an administrative or logistics role.</li><li>Experience working within an education or sports environment.</li><li>Ability to perform effectively in a fast-paced setting.</li></ul>Job-Specific Knowledge &amp; Skills<ul><li>Scheduling experience.</li><li>High-level IT proficiency, including Microsoft Office.</li><li>Strong customer service and relationship management skills.</li><li>Effective time management.</li><li>Ability to maintain confidentiality.</li><li>Confidence and capability to build relationships.</li><li>Problem-solving and conflict resolution skills.</li></ul>Job Type: Full-timePay: AED6,000.00 per monthWork Location: In person

Mandarin Oriental Hotel Group

<div>Mandarin Oriental Downtown, Dubai is looking for an Assistant Manager to join our Banqueting Team.
Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.
Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.
Nestled in the city's heart, Mandarin Oriental Downtown, Dubai offers a stunning fusion of modern design with a touch of oriental flair, redefining hospitality standards. With unparalleled views of Dubai's skyline, the iconic Burj Khalifa, and the sparkling Arabian Sea, this urban retreat offers 224 luxury Residences and 259 Rooms &amp; Suites. Going beyond traditional hospitality, Mandarin Oriental Downtown, Dubai is not just a hotel but a lifestyle destination, offering relaxation, luxury, and memorable experiences.
About the job
Based at the Mandarin Oriental Downtown, Dubai within the Banquet Department in Dubai, the Assistant Manager will support the Banquets lead in all related operational and administrative aspects of the Banqueting operation, as well as in cost-related financials. They will work closely with the Catering and Event Sales department as required and oversee events personally. The Assistant Manager reports to the Banquet Manager. 
 
As an Assistant Manager, you will be responsible for the following duties:<ul>
<li>
Provide operational and administrative support to ensure smooth day-to-day Banqueting operations and take charge in the department head's absence.</li>
<li>
Enforce and constantly monitor operational standards, policies, SOPs, and quality measures.</li>
<li>
Coordinate with banqueting operations, F&amp;B outlets, catering, and event sales to maintain synergy and provide support as needed.</li>
<li>
Maintain strong relationships with event contractors, companies, and counterparts from other hotels, and collaborate with the culinary team on event setups and service flow.</li>
<li>
Ensure venues are fully set up, including lighting, music, decoration, and audio-visual equipment, and verify the accuracy of printed materials for events.</li>
<li>
Assist in planning and executing special promotional activities, maintaining records, managing casual labour, and overseeing financial analysis and event billing.</li>
</ul>
As an Assistant Manager, we expect from you:<ul>
<li>
Hold a High School qualification or equivalent, with a Degree or Higher National Diploma in Hospitality/Hotel/Business Management preferred.</li>
<li>
Have a minimum of 3 years&rsquo; experience in a high-volume, luxury hotel, with UAE and hotel pre-opening experience preferred.</li>
<li>
Demonstrate the ability to understand guest needs and expectations, deliver superior customer service, and motivate the team accordingly.</li>
<li>
Possess strong knowledge of HACCP, competent computer skills including MS Office, and understanding of Banquet service procedures and standards.</li>
<li>
Be well-organised with solid administrative capabilities, able to manage large projects and events, and handle performance management and disciplinary processes.</li>
<li>
Exhibit attention to detail, the ability to organise and handle multiple tasks, and a strong focus on operational excellence, even during long working hours.</li>
</ul>
Our commitment to you
<ul><li>Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.</li>
<li>
MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.</li>
<li>
Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.</li>
<li>
Colleague Comfort and Convenience: Benefit from comfortable accommodation, a duty transportation, and duty meals to ensure your work experience is both enjoyable and hassle-free.</li>
<li>
Competitive Salary and Benefits: We offer a competitive salary and an attractive benefits package, fully aligned with UAE industry standards, to ensure your financial well-being and stability.</li>
</ul>
We&rsquo;re Fans. Are you?</div>

Assistant Manager - Banquet

Persian Horizon - FZCO

We are seeking a highly trusted Translator &amp; Personal Assistant to support senior management with daily operations, communication, and coordination. This role blends professional Farsi&ndash;English translation with high-level personal and administrative support.The ideal candidate is proactive, detail-oriented, discreet, and confident working closely with senior stakeholders in a fast-paced environment.Key ResponsibilitiesTranslation &amp; Communication<ul><li>Translate written materials between Farsi (Persian) and English, including business, legal, and general correspondence</li><li>Provide real-time verbal interpretation during meetings, calls, and discussions as required</li><li>Review and edit translated content to ensure accuracy, clarity, and professionalism</li></ul>Personal Assistant Support<ul><li>Manage calendars, meetings, and appointments for senior management</li><li>Coordinate calls, emails, follow-ups, and daily communications</li><li>Handle sensitive and confidential information with absolute discretion</li><li>Prepare meeting notes, summaries, and basic reports</li><li>Assist with travel planning, bookings, and logistics when needed</li></ul>Administrative &amp; Coordination<ul><li>Liaise with internal teams, partners, and external stakeholders</li><li>Track tasks, priorities, and deadlines to ensure smooth execution</li><li>Support ad-hoc operational and personal requests</li></ul>Requirements<ul><li>Native or fluent Farsi (Persian)</li><li>Strong English communication skills (spoken and written)</li><li>Proven experience as a Translator, Personal Assistant, or Executive Assistant</li><li>Excellent organizational and time-management skills</li><li>High level of professionalism, discretion, and reliability</li><li>Comfortable working directly with senior leadership</li><li>Proficient in WhatsApp, Email, Google Workspace, and Microsoft Office</li><li>Based in Dubai or willing to relocate</li></ul>Nice to Have<ul><li>Experience supporting founders or senior executives</li><li>Background in business, legal, or investment environments</li><li>Knowledge of Arabic</li></ul>What We Offer<ul><li>Competitive salary, based on experience</li><li>Direct exposure to senior leadership and decision-making</li><li>Dynamic and fast-paced working environment</li><li>Long-term growth opportunities for the right candidate</li></ul>Job Type: Full-timeLocation:<ul><li>Dubai (Required)</li></ul>

Translator | Personal Assistant

Explore 1803+ Operational assistant in Dubai this January. Find roles across top companies and apply now to boost your career.

1803 operational assistant jobs IN Dubai

GENERAL ASSISTANT

Operation Assistant

Operations & Logistics Assistant

Operations Assistant

Operations Assistant

Assistant Manager - Banquet

Translator | Personal Assistant