executive assistant

office manager

administrative assistant

operations coordinator

office administrator

operations administrative assistant

Solomon People Soluitons

Candidates with Own Visa / Dependent Visa only apply.Job Description: Operations AssistantPosition OverviewThe Operations Assistant will support the day-to-day operations of the Training and Development division, ensuring smooth coordination across multiple functions including content development, trainer management, AI-assisted design, IT administration, CRM operations, and digital media production. This role requires a proactive, tech-savvy individual who can multitask effectively in a fast-paced training business environment.Key Responsibilities<ul><li>Assist in managing end-to-end training operations, including scheduling, trainer coordination, and logistics.</li><li>Support training content development using AI tools and applications such as ChatGPT, Canva, and PowerPoint.</li><li>Coordinate with external trainers and manage trainer onboarding, contracts, and documentation.</li><li>Support IT functions including management of hardware, software, and troubleshooting basic system issues.</li><li>Assist in Microsoft 365, Azure, and SharePoint setup, user access, and file organization.</li><li>Manage data entry, follow-ups, and reporting through Zoho CRM for sales and client tracking.</li><li>Coordinate graphic design and infographics creation for marketing and course materials.</li><li>Oversee digital printing, binding, and physical material preparation for workshops and events.</li><li>Maintain accurate records, documentation, and reports related to operational and administrative functions.</li><li>Collaborate cross-functionally with sales, trainers, and management to streamline workflows and ensure timely delivery of outputs.</li></ul>Qualifications and Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Information Technology, or a related field.</li><li>Minimum 2&ndash;4 years of experience in operations, preferably within the training, consulting, or education sector.</li><li>Hands-on experience with AI tools (e.g., ChatGPT, Canva), Microsoft 365, SharePoint, and CRM systems (preferably Zoho).</li><li>Basic knowledge of IT systems (hardware, software installation, troubleshooting).</li><li>Experience in graphic design, infographics, or content development will be an added advantage.</li></ul>Skills and Competencies<ul><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and coordination skills.</li><li>Proficient in Microsoft 365 Suite, SharePoint, and Azure environment.</li><li>Familiarity with AI-based content and visual creation tools.</li><li>Attention to detail and ability to manage documentation accurately.</li><li>Proactive problem-solver with a positive, service-oriented attitude.</li><li>Ability to work collaboratively with cross-functional teams.</li></ul>Reporting StructureThe Operations Assistant will report directly to the Operations Manager or Managing Director and will coordinate closely with the Training Coordinator, IT Support, and Sales teams.Please apply with CV and picturesJob Types: Full-time, Contract Contract length: 24 monthsPay: AED2,500.00 - AED2,750.00 per month

Operations Assistant

Anasia

Job descriptionWe are looking for a responsible Female Operations &amp; Admin assistant to organize our company&rsquo;s day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily operations activities.She should be highly organized and able to multitask with ease.Duties and responsibilities&middot; Managing Company Internal requirements, documents, and procedures&middot; Update office policies and ensure compliance with them&middot; Track stocks of office supplies and place orders when necessary&middot; Handling basic office tasks, such as filing, delivering mail, answering emails and data entry.&middot; Handling &amp; monitoring Governmental documents.&middot; Support the HR department&middot; Fleet Management&middot; Handle queries from managers and employeesQualifications&middot; Bachelor&rsquo;s degree&middot; 1-2 years proven work experience.&middot; Fluent in English and Russian Languages&middot; Experience with office management tools -MS Office&middot; Can handle multi tasks and able to work under pressure&middot; Excellent organizational and time-management skills&middot; Flexible and fast learner&middot; Strong analytical and problem-solving skills.Special requirements:&middot; Mandatory to send your updated CV with a recent pictureJob Type: Full-timeExperience:<ul><li>Admin: 1 year (Preferred)</li></ul>Language:<ul><li>Russian (Required)</li></ul>

Operations & Admin Assistant-Female

The Emirates Group

Job Purpose: 
The Operations Assistant role is a critical non-chef role within the business, encompassing responsibilities across several areas including ERP, Planning, Specification, New Product Development (NPD), Admin and Food Production. This position supports operational demands by addressing diverse tasks and KRAs tailored to each specific function.
 
Key Result Areas
 
Generic KRAs: -
 
1.Coordinate with internal departments by aligning production schedules, sharing safety best practices, and ensuring consistent communication to achieve production targets and KPIs.
 
2.Collaborate with cross-functional teams and departments, including Food Safety, Quality, Hygiene, Operations Specifications, ERP, Sourcing Solutions, Engineering, and New Product Development (NPD), to support trials and ensure the successful launch of new products.
 
3.Maintain accurate HACCP production records, including wastages, label verification, while recommending and implementing improvements to minimize wastages and errors.
 
4.Ensure compliance with QHSE, food safety standards, and safety protocols by following FIFO methods, verifying work orders, enforcing the use of personal protective equipment (PPE), and adhering to standard operating procedures (SOPs) to reduce risks, maintain regulatory standards, and ensure a safe working environment.
 
ERP: -
 
1.Assist in managing and optimizing ERP data to ensure accurate record-keeping, leading to better inventory control and streamlined procurement processes.
 
2.Generate regular ERP system reports to provide management with actionable insights, improving decision-making and operational efficiency.
 
3.Collaborate in ERP system upgrades and troubleshooting to ensure continuous system improvement, reducing downtime and increasing productivity.
 
4.Identify process improvements within the ERP system to achieve time and cost savings, enhancing overall operational efficiency.
 
5.Upload recipes and update improved versions in the ERP system, informing the finance team for cost roll-up purposes, supporting accurate product costing and financial forecasting.
 
6.Record supplier delivery receipts in real-time to maintain accurate inventory and place raw material orders based on the Master Production Schedule (MPS), ensuring up-to-date stock levels, optimized material availability, and reduced supply chain disruptions.
 
Planning: -
 
1.Update the master production schedule and prioritize meal lists to ensure efficient meal planning and accurate daily/monthly reporting, driving seamless production operation.
 
2.Coordinate daily production activities between high-care and low-care teams to ensure smooth workflow, minimize bottlenecks, and meet production deadlines.
 
3.Monitor demand requirement trends and analyse sales/purchase orders to support material, capacity, and production planning, helping to meet customer expectations and optimize resource utilization.
 
4.Assist in capacity analysis of equipment and material requirements to ensure production capability matches demand, preventing shortages or overproduction while supporting operational efficiency.
 
Specification: -
 
1.Design and manage labels for commercial items by gathering information from multiple stakeholders and navigating the approval process, ensuring compliance with product labelling standards and accuracy in product representation.
 
2.Maintain and update specification documentation, including the creation, revision, and management of assembly routings, to ensure all product specifications are accurate and up to date for seamless production planning.
 
3.Assist senior chefs in preparing for presentations by supporting meal plating and capturing images, contributing to high-quality visual representation and accurate documentation of product presentations.
 
4.Align Food Point Specifications with CAT360 and EKFC product album to ensure consistency across all specification systems, improving data accuracy and compliance with internal standards.
 
New Production Development (NPD): -
 
1.Prepare meals and Ready-to-Heat products for sensory evaluation by defrosting, reheating, documenting through photographs and detailed reports, and ensuring traceability records are maintained in full compliance with established protocols, directly contributing to product quality assurance and refinement.
 
2.Maintain stock and availability of gold-standard meals for sensory evaluations, ensuring consistent benchmarks for product quality and taste.
 
3.Update and maintain meal specifications for sensory evaluation and communicate required changes to the specification team, supporting precise product development and documentation.
 
4.Organize and maintain all sensory records according to standard processes, ensuring data accuracy and accessibility for future product development and reviews.
 
5.Provide administrative and logistical support to the NPD team during menu creation and product development, ensuring smooth operations and timely completion of tasks.
 
Admin: -
 
1.Oversee employee records, manage Coupa requests and generate invoices to ensure accurate processing and enhance operational efficiency.
 
2.Prepare, publish, and maintain comprehensive reports and analyses for management to aid in decision-making and strategic planning.
 
3.Update and maintain files, documentation, and databases in compliance with company policies to ensure confidentiality and adherence to regulations.
 
4.Provide comprehensive administrative support to enhance departmental efficiency, including managing schedules, coordinating daily operations, and overseeing timekeeping, attendance, and leave schedules.
 
5.Serve as a reliable backup within the department to ensure continuity during peak periods or absences.
 
Food Production: 
1.Assist in production resources such as labelling, finished product by developing work schedules, assigning, assisting and verifying tasks to enhance operational efficiency and team productivity.
 
2.Support the Master Production Schedule and Work Order processes by identifying and resolving discrepancies, ensuring that production goals are consistently met.
 
3.Maintain quality standards by monitoring meal presentation and production processes, offering feedback on non-compliant products, and implementing corrective and preventive actions.
 
Equipment Support: 
1.Participate in weekly engineering meetings to communicate key updates, record and track action points, and ensure timely resolution of engineering-related issues.
 
2.Conduct risk assessments and report to engineering and safety team as needed, to identify potential hazards and implement corrective actions to enhance workplace safety.
 
3.Perform basic maintenance and fault diagnosis on equipment to minimize downtime by liaising with the engineering team for prompt fault rectification and keeping detailed records of all maintenance activities.
 
4.Maintain a high degree of accuracy in assembling components according to the BoM(bill of materials), guaranteeing correct placement and alignment with specifications.
 
Minimum Education, Experience and Skills
 
Education Qualification: 
a)A high school diploma or equivalent.
 
b)Additional education or certification in administration or hospitality is preferred.
 
Work Experience: 
a)Minimum 3 years of experience in hospitality or food related industry.
 
Skills: 
a)Proficient in Microsoft Office
 
b)Strong verbal and written communication skills
 
c)Skilled at maintaining professional relationships, working as part of a team, and providing support to colleagues and supervisors
 
d)Ability to manage multiple tasks and responsibilities efficiently
 
e)Ability to cross-verify information
 
f)Excellent time management skills, with ability to prioritize workload
 
g) Demonstrates personal accountability by taking full ownership of actions.

OPERATIONS ASSISTANT

Zahr Freighters

<div>Zahr Freighters is looking for a reliable and organized Administrative Assistant to join our team in Dubai. This role is perfect for someone who enjoys supporting daily office operations, maintaining records, and ensuring smooth communication across departments.

Key Responsibilities:
<ul>
<li>Manage daily administrative tasks, including filing, documentation, and data entry.</li>
<li>Handle incoming calls, emails, and correspondence professionally.</li>
<li>Assist in preparing reports, schedules, and office records.</li>
<li>Coordinate meetings, appointments, and office calendars.</li>
<li>Maintain office supplies and ensure the workspace is well-organized.</li>
<li>Support HR and logistics teams with documentation and departmental tasks.</li>
<li>Process and distribute incoming and outgoing mail.</li>
<li>Assist with vendor coordination and basic procurement activities.</li>
<li>Keep confidential information secure and follow office protocols.</li>
<li>Provide general support to management and staff when required.</li>
</ul>
Qualifications:
<ul>
<li>Diploma or bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>Proven experience as an Administrative Assistant or similar role.</li>
<li>Strong communication and organizational skills.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li>
<li>Ability to multitask, prioritize, and work independently.</li>
<li>Attention to detail and a professional attitude.</li>
</ul>
Joining Zahr Freighters in Dubai as an Administrative Assistant offers a chance to grow within a supportive and dynamic environment. If you are dedicated, efficient, and motivated to contribute to smooth office operations, this role provides an excellent platform to advance your career.</div>

Administrative Assistant

Trustbend Logistics

<div>Join Trustbend Packers &amp; Movers as an Admin Assistant and play a key role in supporting daily office operations within our Dubai branch. This position is perfect for individuals who are organized, proactive, and eager to contribute to a fast-paced logistics environment.

Key Responsibilities:
<ul>
<li>Assist in managing day-to-day administrative tasks to ensure smooth office operations.</li>
<li>Handle phone calls, emails, and correspondence with clients, suppliers, and internal teams.</li>
<li>Maintain and organize office files, documents, and records.</li>
<li>Support HR and management in preparing reports, memos, and presentations.</li>
<li>Coordinate meetings, appointments, and schedules for staff and management.</li>
<li>Assist in managing office supplies, inventory, and procurement.</li>
<li>Prepare invoices, delivery notes, and basic documentation when required.</li>
<li>Ensure a clean, organized, and professional office environment.</li>
<li>Provide general support to the operations team as needed.</li>
</ul>
Qualifications:
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or related field.</li>
<li>1&ndash;2 years of administrative experience (UAE experience preferred).</li>
<li>Strong communication and interpersonal skills.</li>
<li>Proficiency in MS Office (Word, Excel, Outlook).</li>
<li>Excellent organizational and multitasking abilities.</li>
<li>Ability to work independently and handle tasks efficiently.</li>
<li>Attention to detail and a proactive work approach.</li>
</ul>
Becoming an Admin Assistant at Trustbend Packers &amp; Movers in Dubai gives you the chance to grow in a supportive environment while contributing to the efficiency of a well-established logistics company. If you are reliable, organized, and eager to learn, this role offers a great opportunity to build your administrative career.</div>

Admin Assistant

BEST LUXURY PROPERTIES LLC

GENERAL/SALES ADMINExperience: at least 1-2 years experience Monthly Salary: &#8203;AED 4,000 Job Location:&#8203;&#8203; Dubai - United Arab Emirates Education:&#8203;&#8203; Intermediate School/College Graduate Nationality&#8203;&#8203;: Philippines Gender&#8203;&#8203;&#8203;: Female Benefits&#8203;: Medical Insurance, Visa, Ticket Allowance Vacancy&#8203;&#8203;: 1Job Title: General/Sales Admin AssistantWe are seeking a highly organized and detail-oriented General/Sales Administrative Assistant to support our daily office operations and sales activities. The ideal candidate will play a key role in ensuring smooth administrative workflows, managing clerical tasks, coordinating sales documentation, and assisting with client and developer communications. This role requires strong multitasking abilities, excellent communication skills, and a proactive approach to office and sales support.Key Responsibilities:<ul><li>Provide comprehensive administrative support to the sales and management teams.</li><li>Prepare, review, and maintain sales-related and real estate documentation, including agreements, forms, payment schedules, and internal records.</li><li>Manage incoming calls, inquiries, and emails related to sales and general office operations.</li><li>Coordinate with clients, developers, landlords, tenants, and internal departments for required documents, updates, and follow-ups.</li><li>Assist in maintaining CRM systems, internal trackers, and property or sales listings.</li><li>Schedule client appointments, meetings, and sales presentations.</li><li>Handle filing, data entry, document control, and organization of both physical and digital office records.</li><li>Track payments, invoices, renewals, contract deadlines, and sales-related milestones.</li><li>Support management with general office tasks, reporting, and special projects as needed.</li><li>Ensure adherence to internal processes, standards, and UAE real estate administrative requirements.</li></ul>Qualifications &amp; Skills:<ul><li>Previous experience in general administration, sales admin support, or real estate administration in the UAE (preferred).</li><li>Strong command of English</li><li>Proficiency in MS Office, CRM systems, and basic administrative tools.</li><li>Excellent organizational skills and high attention to detail.</li><li>Strong communication, coordination, and follow-up skills.</li><li>Ability to multitask and operate effectively in a fast-paced environment.</li><li>Professional, proactive, and reliable work ethic.</li></ul>What We Offer:<ul><li>Competitive salary and benefits package.</li><li>Professional growth and development opportunities within a dynamic team.</li><li>Supportive and collaborative working environment.</li><li>Exposure to high-end real estate operations and sales processes.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED4,500.00 per month

Sales Admin Assistant

Kalandoor Building Contracting

Job OverviewWe are seeking a detail-oriented and organized Administrative &amp; Clerical Assistant to support our daily office operations. The ideal candidate must have completed a course in Engineering or Accounting, with strong analytical skills and the ability to handle documentation, reports, coordination, and basic technical or financial tasks.Key Responsibilities<ul><li>Perform general clerical duties such as filing, data encoding, document management, scanning, and correspondence.</li><li>Assist in preparing technical or financial reports, depending on background.</li><li>Coordinate with internal departments regarding project documents, permits, billing, or procurement.</li><li>Maintain accurate records, logs, and databases.</li><li>Support engineers or accountants with administrative tasks.</li><li>Handle phone calls, scheduling, and email communication.</li><li>Ensure compliance with company policies and document control procedures.</li></ul>Qualifications<ul><li>Must be a graduate of Engineering (any field) or Accounting.</li><li>Strong administrative and organizational skills.</li><li>Proficient in MS Office applications (Word, Excel, PowerPoint).</li><li>Good communication and time-management skills.</li><li>Fresh graduates are encouraged to apply; experience in admin work is an advantage.</li></ul>How to ApplySend your resume to hr3@kalandoor.com with the subject line: Application &ndash; Admin &amp; Clerical Assistant.Job Types: Full-time, PermanentPay: AED2,500.00 - AED4,500.00 per month

Administrative & Clerical Assistant (Engineering or Accounting Background Required)

Explore 3846+ Operations administrative assistant in Dubai this December. Find roles across top companies and apply now to boost your career.