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operations administrative assistant

PULSE (EMEA REGION)

<div>
 
 Position Overview
 
 
 
 We are looking for a highly organized, reliable, and detail-oriented Administrative Assistant to join our growing remote operations team. This role supports administrative workflows and operational processes across regional teams in the MENA region, including the UAE, Qatar, and Saudi Arabia.
 
 
 This is an excellent entry-level opportunity for individuals interested in building a strong foundation in administrative support, operations coordination, data management, and workflow optimization. It is ideal for candidates who thrive in structured environments, value accuracy, and take pride in maintaining organized and reliable systems.
 
 
 As a Remote Administrative Assistant, you will help ensure smooth day-to-day operations by maintaining accurate records, updating internal trackers, monitoring workflows, and ensuring documentation standards are met. Your work will improve clarity, reduce inefficiencies, and ensure information is complete, accurate, and accessible.
 
 
 No prior professional experience is required&mdash;training and guidance will be provided. Success in this role depends on attention to detail, consistency, accountability, and clear written communication.
 
 
 
 Key Responsibilities
 
 
 
 
 Administrative Data Management &amp; Record Keeping
 
 
 
 <ul>
 <li>
 Maintain and update spreadsheets and internal databases using Google Sheets or Microsoft Excel
 </li>
 <li>
 Review data for accuracy, completeness, and consistency
 </li>
 <li>
 Standardize formats (names, contact details, regional identifiers, etc.)
 </li>
 <li>
 Identify duplicates, errors, and missing information
 </li>
 <li>
 Flag incomplete or unclear data for follow-up
 </li>
 <li>
 Organize files using consistent naming conventions and folder structures
 </li>
 <li>
 Support reporting by maintaining clean and reliable datasets
 </li>
 <li>
 Keep logs of updates and corrections
 
 
 </li>
 </ul>
 
 Task &amp; Administrative Request Coordination
 
 
 
 <ul>
 <li>
 Review and categorize incoming administrative requests
 </li>
 <li>
 Assign or route tasks to appropriate team members
 </li>
 <li>
 Track tasks from assignment to completion
 </li>
 <li>
 Follow up on overdue or incomplete tasks
 </li>
 <li>
 Maintain clear records of task progress
 </li>
 <li>
 Communicate when clarification or additional information is needed
 
 
 </li>
 </ul>
 
 Tracking, Logs &amp; Reporting
 
 
 
 <ul>
 <li>
 Update trackers for ongoing, completed, and pending work
 </li>
 <li>
 Log daily activities, updates, and identified issues
 </li>
 <li>
 Prepare brief progress summaries
 </li>
 <li>
 Monitor recurring issues or workflow gaps
 </li>
 <li>
 Escalate patterns affecting efficiency
 </li>
 <li>
 Support internal reporting with accurate documentation
 
 
 </li>
 </ul>
 
 Scheduling &amp; Coordination Support
 
 
 
 <ul>
 <li>
 Assist with scheduling and availability coordination
 </li>
 <li>
 Update calendars based on instructions
 </li>
 <li>
 Send reminders for deadlines and required actions
 </li>
 <li>
 Track onboarding progress and milestone completion
 </li>
 <li>
 Support coordination to ensure no steps are missed
 
 
 </li>
 </ul>
 
 Quality Assurance &amp; Documentation Standards
 
 
 
 <ul>
 <li>
 Review work for accuracy and formatting consistency
 </li>
 <li>
 Maintain organized file structures and naming conventions
 </li>
 <li>
 Ensure documents are accessible and easy to locate
 </li>
 <li>
 Support updates to internal documentation when needed
 </li>
 <li>
 Follow and uphold SOP (Standard Operating Procedure) guidelines
 
 
 </li>
 </ul>
 
 Performance Expectations
 
 
 
 
 Successful Candidates Will Demonstrate
 
 
 
 <ul>
 <li>
 High accuracy with minimal errors
 </li>
 <li>
 Strong attention to detail and consistency
 </li>
 <li>
 Reliable task completion and daily output
 </li>
 <li>
 Clear communication when facing blockers
 </li>
 <li>
 Proactive follow-up on missing information
 </li>
 <li>
 Strong organizational and file management habits
 </li>
 <li>
 Ability to follow structured processes precisely
 </li>
 <li>
 Accountability in a remote work environment
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Familiarity with Google Sheets or Microsoft Excel
 </li>
 <li>
 Strong written communication skills
 </li>
 <li>
 Ability to follow detailed instructions
 </li>
 <li>
 Detail-oriented with strong organizational skills
 </li>
 <li>
 Comfortable with repetitive administrative tasks
 </li>
 <li>
 Ability to work independently in a remote setting
 </li>
 <li>
 Reliable internet connection and suitable computer
 
 
 </li>
 </ul>
 
 Entry-level candidates are encouraged to apply&mdash;training is provided.
 
 
 
 
 Work Details
 
 
 
 <ul>
 <li>
 Location: Fully Remote
 </li>
 <li>
 Region Supported: MENA (UAE, Qatar, Saudi Arabia)
 </li>
 <li>
 Schedule: Flexible with consistent availability
 </li>
 <li>
 Hours: Full-time or part-time depending on workload
 </li>
 <li>
 Compensation: Based on experience and engagement
 
 
 </li>
 </ul>
 
 Ideal Candidate Profile
 
 
 
 
 This Role Is Ideal For Individuals Who
 
 
 
 <ul>
 <li>
 Are starting a career in administration or operations
 </li>
 <li>
 Prefer structured, process-driven environments
 </li>
 <li>
 Enjoy organizing data and maintaining clean systems
 </li>
 <li>
 Value consistency and clear workflows
 </li>
 <li>
 Are looking for long-term remote career growth
 
 
 </li>
 </ul>
 
 Growth &amp; Career Development
 
 
 
 
 This Role Offers Exposure To
 
 
 
 <ul>
 <li>
 Remote operations management
 </li>
 <li>
 Administrative workflow coordination
 </li>
 <li>
 Data and tracking systems
 </li>
 <li>
 Reporting and documentation processes
 
 
 </li>
 </ul>
 
 High-performing Candidates May Advance To Roles Such As
 
 
 
 <ul>
 <li>
 Senior Administrative Assistant
 </li>
 <li>
 Operations Coordinator
 </li>
 <li>
 Quality Assurance Specialist
 </li>
 <li>
 Workflow Analyst
 </li>
 <li>
 Team Lead or Operations Supervisor
 
 
 </li>
 </ul>
 We prioritize internal growth and provide clear paths for career progression.
 
 
 
 Why Join Us?
 
 
 
 <ul>
 <li>
 100% remote work environment
 </li>
 <li>
 Entry-level friendly with training provided
 </li>
 <li>
 Clear expectations and structured workflows
 </li>
 <li>
 Growth-focused and supportive team
 </li>
 <li>
 Exposure to regional operations across the MENA region
 </li>
 <li>
 Long-term career development opportunities
 
 
 </li>
 </ul>
 If you are detail-oriented, organized, and seeking a stable remote role with growth potential, we encourage you to apply.
</div>

Administrative Professional - Operations & Office Support (Remote)

Ecomswap

<div>
 
 
 About Ecomswap
 
 
 
 
 
 
 Ecomswap is a boutique M&amp;A advisory and acquisitions platform focused on Direct-to-Consumer (DTC), e-commerce, and digital businesses. We operate in a fast-paced, execution-driven environment where structure, confidentiality, and operational discipline are critical to success.
 
 
 As our leadership team and transaction volume continue to grow, we are seeking a highly organized, proactive Executive Assistant to support senior leadership and assist with day-to-day operational and administrative functions. This role is central to keeping the business running smoothly and professionally. We are a small but growing team and are looking for a superstar to join us for this role.
 
 
 
 
 
 
 The Role
 
 
 
 
 
 
 The Executive Assistant will provide comprehensive administrative, scheduling, and operational support to senior leadership, while also assisting the Operations &amp; Administration function with coordination, documentation, and internal process support.
 
 
 This role goes beyond calendar management. You will be trusted with sensitive information, internal documentation, and cross-functional coordination. The ideal candidate is detail-oriented, discreet, dependable, and comfortable working in a dynamic environment with shifting priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 Executive &amp; Schedule Support
 
 <ul>
 <li>
 Manage calendars, appointments, and meetings for senior leadership
 </li>
 <li>
 Coordinate internal and external meetings across multiple time zones
 </li>
 <li>
 Prepare agendas, meeting notes, and follow-up action lists
 </li>
 <li>
 Act as a gatekeeper to ensure efficient use of leadership time
 </li>
 <li>
 Handle professional correspondence on behalf of leadership when required
 </li>
 </ul>
 
 Administrative &amp; Operations Support
 
 <ul>
 <li>
 Support day-to-day administrative activities across the business
 </li>
 <li>
 Assist the Ops/Admin function with coordination of internal tasks and requests
 </li>
 <li>
 Maintain organized digital filing systems and shared folders
 </li>
 <li>
 Support onboarding and offboarding administration (documentation, access tracking, coordination)
 </li>
 <li>
 Assist with travel arrangements, expense tracking, and basic reporting
 </li>
 </ul>
 
 Document Control &amp; Organization
 
 <ul>
 <li>
 Assist in maintaining structured document control practices
 </li>
 <li>
 Ensure documents are correctly named, stored, version-controlled, and accessible
 </li>
 <li>
 Support preparation, formatting, and review of internal documents, contracts, and templates
 </li>
 <li>
 Track approvals, signatures, and document status where required
 </li>
 <li>
 Help maintain consistency with internal operating procedures and file structures
 </li>
 </ul>
 
 Coordination &amp; Communication
 
 <ul>
 <li>
 Act as a liaison between leadership and internal teams
 </li>
 <li>
 Follow up on assigned actions to ensure deadlines are met
 </li>
 <li>
 Support cross-functional coordination with professionalism and discretion
 </li>
 <li>
 Handle confidential information with integrity and care
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 We are looking for candidates who demonstrate:
 
 <ul>
 <li>
 2&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or Administrative Officer
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Confidence working with senior leadership and sensitive information
 </li>
 <li>
 Familiarity with document control, filing systems, and administrative best practices
 </li>
 <li>
 Proficiency in common productivity tools (Google Workspace, Microsoft Office, task management tools)
 </li>
 <li>
 Ability to manage multiple priorities calmly and professionally
 </li>
 <li>
 On-site availability in the UAE (mandatory)
 </li>
 </ul>
 
 Experience in professional services, consulting, finance, legal, or fast-growing companies is an advantage.
 
 
 
 
 
 
 What We Offer
 
 
 
 
 
 <ul>
 <li>
 Competitive salary package
 </li>
 <li>
 Exposure to a professional M&amp;A and advisory environment
 </li>
 <li>
 A central role supporting leadership and business operations
 </li>
 <li>
 Structured working environment with clear expectations
 </li>
 <li>
 Opportunity to grow into senior operations or office management roles
 </li>
 <li>
 Supportive leadership and collaborative team culture
 </li>
 </ul>
 
 
 
 
 
 How to Apply
 
 
 
 
 
 
 Please submit your CV along with a brief summary of your experience supporting executives and managing administrative responsibilities.
 
 
 We are looking for a reliable, organized, and professional Executive Assistant who takes pride in keeping things running smoothly and efficiently.
 
</div>

M&A Executive Assistant - OPS & Admin

Master Vr technical services

Job Title: Operations AssistantLocation: Dubai, UAEEmployment Type: Full-TimeJob Description:We are looking for a reliable and proactive Operations Assistant to join our team in Dubai. The ideal candidate should be organized, responsible, and capable of supporting daily operational activities while working collaboratively toward the company&rsquo;s common goals. This role requires someone who can handle tasks efficiently, demonstrate good decision-making skills, and maintain a strong sense of accountability.Key Responsibilities:Provide administrative and operational support to the teamAssist with day-to-day office operations and coordinationPrepare reports, documents, and spreadsheets using Microsoft OfficeMaintain organized records and documentationCoordinate with different departments to ensure smooth workflowSupport management with operational tasks as neededDemonstrate initiative and sound decision-making when handling tasksRequirements:Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Strong sense of responsibility and accountabilityGood organizational and communication skillsAbility to work independently and as part of a teamStrong attention to detail and problem-solving abilitiesImmediate joiners are highly preferredSalary: To be discussed during the interview.If you are motivated, dependable, and ready to contribute to the success of a growing team, we encourage you to apply.Job Types: Full-time, Permanent

Operations Assistant

Ateca Consulting

<div>
 
 We are seeking a highly organised and detail-oriented Operations Assistant to join our team. This is a pivotal support role sitting at the heart of our day-to-day operations, providing essential administrative and coordination services across workforce management, supplier and client liaison, visa and compliance documentation, and financial record-keeping.
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 
 
 
 
 Timesheet &amp; Workforce Administration
 
 
 <ul>
 <li>
 Collect, review and process weekly timesheet submissions from contract staff, ensuring accuracy and timely sign-off.
 </li>
 <li>
 Maintain an up-to-date register of all contract staff, including contract start/end dates, rates, and engagement status.
 </li>
 <li>
 Liaise with line managers and contractors to resolve any discrepancies or missing submissions promptly.
 </li>
 </ul>
 
 
 
 
 
 Supplier &amp; Client Account Management
 
 
 <ul>
 <li>
 Act as a primary point of contact for supplier and client accounts, maintaining strong working relationships and clear communication channels.
 </li>
 <li>
 Coordinate with suppliers on purchase orders, service agreements, and ongoing delivery requirements.
 </li>
 <li>
 Assist in onboarding new suppliers and clients, ensuring all required documentation and compliance checks are completed.
 </li>
 <li>
 Monitor supplier and client communications, escalating issues to senior management where necessary.
 </li>
 </ul>
 
 
 
 
 
 Visa &amp; Immigration Documentation &mdash; UK, Europe &amp; GCC
 
 
 <ul>
 <li>
 Gather, collate and manage all documentation required for work visa and residency applications across the UK, European jurisdictions, and GCC countries.
 </li>
 <li>
 Liaise directly with Public Relations Officers (PROs) in GCC markets to ensure timely processing of government-related applications and renewals.
 </li>
 <li>
 Track visa expiry dates and proactively initiate renewal processes to avoid lapses in compliance.
 </li>
 <li>
 Maintain a secure and organised digital filing system for all immigration and compliance-related documentation.
 </li>
 <li>
 Stay informed of relevant changes in immigration and labour regulations across jurisdictions to ensure ongoing compliance.
 </li>
 </ul>
 
 
 
 
 
 Data Entry, Invoicing &amp; Record Keeping
 
 
 <ul>
 <li>
 Perform accurate and timely data entry across internal systems, ensuring all records are current and consistent.
 </li>
 <li>
 Process, track and file invoices related to contract staff, suppliers and client accounts, coordinating with finance as required.
 </li>
 <li>
 Maintain comprehensive records of all contractual documentation, purchase orders, and correspondence.
 </li>
 <li>
 Generate regular reports on operational metrics including timesheet compliance, invoice status, and contract renewals.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 
 
 
 <ul>
 <li>
 
 Perfect English fluency (written and spoken):
 
 This is an absolute requirement. All internal and external communications are conducted in English at a professional standard.
 </li>
 <li>
 
 Experience in operations, administration or office management:
 
 Minimum 2 years in a relevant administrative or operational support role.
 </li>
 <li>
 
 Recruitment industry knowledge:
 
 A sound understanding of how a recruitment or staffing business operates is highly desirable.
 </li>
 <li>
 
 Visa &amp; immigration familiarity:
 
 Prior experience handling visa or residency documentation for UK, EU or GCC jurisdictions is a significant advantage.
 </li>
 <li>
 
 GCC PRO experience:
 
 Familiarity with PRO processes and government portals in the UAE or wider GCC is preferred.
 </li>
 <li>
 
 Attention to detail:
 
 Meticulous approach to data entry, document management and compliance tracking.
 </li>
 <li>
 
 Organisation and time management:
 
 Ability to manage multiple priorities simultaneously and meet deadlines without close supervision.
 </li>
 <li>
 
 Proficiency in Microsoft Office / Google Workspace:
 
 Comfortable working with Excel/Sheets, Word/Docs, and email platforms at an intermediate level or above.
 </li>
 <li>
 
 Discretion and professionalism:
 
 Able to handle sensitive personal and commercial information with appropriate confidentiality.
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION &amp; BENEFITS
 
 
 
 
 
 
 The successful candidate will receive a monthly salary of AED 8,000 &ndash; 10,000 during the probationary period, commensurate with experience. Compensation will be formally reviewed following the completion of a 6-month probation, with scope for increase based on performance and contribution.
 
 <ul>
 <li>
 Probationary salary: AED 8,000 &ndash; 10,000 per month
 </li>
 <li>
 Salary review after 6 months
 </li>
 <li>
 Supportive and dynamic team environment
 </li>
 <li>
 Exposure to international operations across UK, Europe and GCC markets
 </li>
 <li>
 Opportunity to grow within a fast-paced recruitment business
 </li>
 </ul>
 
 
</div>

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

Noorka

<div>Noorka Logistics is seeking a reliable and organized Office Assistant to support our daily administrative operations in Dubai. This role is ideal for a proactive individual who can handle routine office tasks, assist multiple departments, and help maintain a smooth and efficient working environment in a fast-paced logistics company.

Key Responsibilities:
<ul>
<li>Provide general administrative support to office staff and management.</li>
<li>Handle filing, scanning, photocopying, and document organization.</li>
<li>Assist in managing incoming and outgoing emails and correspondence.</li>
<li>Maintain office supplies inventory and coordinate procurement when required.</li>
<li>Support scheduling meetings and preparing meeting rooms.</li>
<li>Assist in maintaining office records and updating internal databases.</li>
<li>Coordinate courier services and document deliveries.</li>
<li>Support logistics and operations teams with administrative tasks when needed.</li>
<li>Ensure the office environment remains clean, organized, and professional.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or Bachelor&rsquo;s degree in Business Administration or a related field.</li>
<li>1&ndash;2 years of experience in an office assistant or administrative role.</li>
<li>Basic knowledge of office procedures and documentation.</li>
<li>Proficiency in MS Office applications.</li>
<li>Good communication and interpersonal skills.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Ability to work independently and follow instructions.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Attention to detail and accuracy</li>
<li>Time management and organizational skills</li>
<li>Professional attitude and reliability</li>
<li>Ability to handle multiple tasks efficiently</li>
<li>Team-oriented mindset with a positive approach</li>
</ul>
At Noorka Logistics, strong administrative support is essential to ensure seamless daily operations. This Office Assistant position in Dubai offers a valuable opportunity to grow your career while contributing to a professional and dynamic logistics environment.</div>

Office Assistant

ZAYED CHARTERED ACCOUNTANT FOR AUDITING-SOLE PROPRITORSHIP L.L.C

Job description:We are seeking a highly organized and detail-oriented Administrative Assistant who is fluent in Arabic to support our daily office operations. The ideal candidate will handle administrative tasks, coordinate communication, and assist various departments to ensure smooth workflow and efficient business operations.Key Responsibilities Administrative Support<ul><li>Manage daily office operations and provide administrative support to the team.</li><li>Prepare, translate, and edit documents, letters, emails, and reports in both Arabic and English.</li><li>Organize and maintain electronic and physical filing systems.</li><li>Handle incoming and outgoing correspondence, including calls, messages, and emails.</li></ul>Office Coordination<ul><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain office supplies and coordinate with vendors for procurement.</li><li>Support event planning, workshops, and internal activities.</li></ul>Communication &amp; Customer Service<ul><li>Act as the primary contact for Arabic-speaking clients and visitors.</li><li>Provide excellent customer service and assist with inquiries in Arabic and English.</li><li>Coordinate with internal departments to relay messages and support efficient communication.</li></ul>Data &amp; Documentation<ul><li>Prepare reports, summaries, and presentations as required.</li><li>Assist with data entry, database management, and document tracking.</li><li>Ensure confidentiality and proper handling of sensitive information.</li></ul>Qualifications<ul><li>Fluent in Arabic (native or advanced level) and proficient in English.</li><li>Proven experience as an Administrative Assistant, Office Assistant, or similar role.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication, interpersonal, and problem-solving skills.</li><li>Ability to work independently and as part of a team.</li><li>High level of professionalism and attention to detail.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Administrative Assistant

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1121 operations administrative assistant jobs In Dubai

Administrative Professional - Operations & Office Support (Remote)

M&A Executive Assistant - OPS & Admin

Operations Assistant

Operations Assistant

Operations & Admin Coordinator

Office Assistant

Administrative Assistant