executive assistant

personal assistant

administrative assistant

office assistant

office administrator

operations administrative assistant

Ecomswap

<div>
 
 
 About EcomSwap
 
 
 
 
 
 
 EcomSwap is a boutique M&amp;A advisory and acquisitions platform focused on Direct-to-Consumer (DTC), e-commerce, and digital businesses. We operate in a fast-paced, execution-driven environment where structure, confidentiality, and operational discipline are critical to success.
 
 
 As our leadership team and transaction volume continue to grow, we are seeking a highly organized, proactive Executive Assistant to support senior leadership and assist with day-to-day operational and administrative functions. This role is central to keeping the business running smoothly and professionally.
 
 
 
 
 
 
 The Role
 
 
 
 
 
 
 The Executive Assistant will provide comprehensive administrative, scheduling, and operational support to senior leadership, while also assisting the Operations &amp; Administration function with coordination, documentation, and internal process support.
 
 
 This role goes beyond calendar management. You will be trusted with sensitive information, internal documentation, and cross-functional coordination. The ideal candidate is detail-oriented, discreet, dependable, and comfortable working in a dynamic environment with shifting priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 Executive &amp; Schedule Support
 
 <ul>
 <li>
 Manage calendars, appointments, and meetings for senior leadership
 </li>
 <li>
 Coordinate internal and external meetings across multiple time zones
 </li>
 <li>
 Prepare agendas, meeting notes, and follow-up action lists
 </li>
 <li>
 Act as a gatekeeper to ensure efficient use of leadership time
 </li>
 <li>
 Handle professional correspondence on behalf of leadership when required
 </li>
 </ul>
 
 Administrative &amp; Operations Support
 
 <ul>
 <li>
 Support day-to-day administrative activities across the business
 </li>
 <li>
 Assist the Ops/Admin function with coordination of internal tasks and requests
 </li>
 <li>
 Maintain organized digital filing systems and shared folders
 </li>
 <li>
 Support onboarding and offboarding administration (documentation, access tracking, coordination)
 </li>
 <li>
 Assist with travel arrangements, expense tracking, and basic reporting
 </li>
 </ul>
 
 Document Control &amp; Organization
 
 <ul>
 <li>
 Assist in maintaining structured document control practices
 </li>
 <li>
 Ensure documents are correctly named, stored, version-controlled, and accessible
 </li>
 <li>
 Support preparation, formatting, and review of internal documents, contracts, and templates
 </li>
 <li>
 Track approvals, signatures, and document status where required
 </li>
 <li>
 Help maintain consistency with internal operating procedures and file structures
 </li>
 </ul>
 
 Coordination &amp; Communication
 
 <ul>
 <li>
 Act as a liaison between leadership and internal teams
 </li>
 <li>
 Follow up on assigned actions to ensure deadlines are met
 </li>
 <li>
 Support cross-functional coordination with professionalism and discretion
 </li>
 <li>
 Handle confidential information with integrity and care
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 We are looking for candidates who demonstrate:
 
 <ul>
 <li>
 2&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or Administrative Officer
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Confidence working with senior leadership and sensitive information
 </li>
 <li>
 Familiarity with document control, filing systems, and administrative best practices
 </li>
 <li>
 Proficiency in common productivity tools (Google Workspace, Microsoft Office, task management tools)
 </li>
 <li>
 Ability to manage multiple priorities calmly and professionally
 </li>
 <li>
 On-site availability in the UAE (mandatory)
 </li>
 </ul>
 
 Experience in professional services, consulting, finance, legal, or fast-growing companies is an advantage.
 
 
 
 
 
 
 What We Offer
 
 
 
 
 
 <ul>
 <li>
 Competitive salary package
 </li>
 <li>
 Exposure to a professional M&amp;A and advisory environment
 </li>
 <li>
 A central role supporting leadership and business operations
 </li>
 <li>
 Structured working environment with clear expectations
 </li>
 <li>
 Opportunity to grow into senior operations or office management roles
 </li>
 <li>
 Supportive leadership and collaborative team culture
 </li>
 </ul>
 
 
 
 
 
 How to Apply
 
 
 
 
 
 
 Please submit your CV along with a brief summary of your experience supporting executives and managing administrative responsibilities.
 
 
 We are looking for a reliable, organized, and professional Executive Assistant who takes pride in keeping things running smoothly and efficiently.
 
 
 
 
</div>

M&A Executive Assistant - OPS & Admin

Master Vr technical services

Job Title: Operations AssistantLocation: Dubai, UAEEmployment Type: Full-TimeJob Description:We are looking for a reliable and proactive Operations Assistant to join our team in Dubai. The ideal candidate should be organized, responsible, and capable of supporting daily operational activities while working collaboratively toward the company&rsquo;s common goals. This role requires someone who can handle tasks efficiently, demonstrate good decision-making skills, and maintain a strong sense of accountability.Key Responsibilities:Provide administrative and operational support to the teamAssist with day-to-day office operations and coordinationPrepare reports, documents, and spreadsheets using Microsoft OfficeMaintain organized records and documentationCoordinate with different departments to ensure smooth workflowSupport management with operational tasks as neededDemonstrate initiative and sound decision-making when handling tasksRequirements:Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Strong sense of responsibility and accountabilityGood organizational and communication skillsAbility to work independently and as part of a teamStrong attention to detail and problem-solving abilitiesImmediate joiners are highly preferredSalary: To be discussed during the interview.If you are motivated, dependable, and ready to contribute to the success of a growing team, we encourage you to apply.Job Types: Full-time, Permanent

Operations Assistant

HYCARE CLEANING SERVICES

Full job descriptionKey Responsibilities<ul><li>Perform general administrative tasks such as filing, document preparation, and record maintenance.</li><li>Handle phone calls, emails, and inquiries professionally, and coordinate with the operations team</li><li>Prepare and organize reports, presentations, and office documents.</li><li>Assist in tele calling, coordinating with outside team, client follow up</li><li>Coordinate office supplies, inventory, and purchases.</li><li>Assist with HR-related tasks such as onboarding documents or timesheet monitoring (as needed).</li><li>Maintain a clean, organized, and efficient work environment.</li><li>Perform other tasks assigned by management.</li></ul>Qualifications<ul><li>Bachelor's degree in Business, Office Admin, or related field preferred).</li><li>Strong organizational and multitasking skills.</li><li>Good written and verbal communication skills.</li><li>Proficient in MS Office (Word, Excel, Outlook) and basic computer applications.</li><li>Ability to work independently and in a team environment.</li><li>Professional, responsible, and detail-oriented.</li><li>Ability to handle confidential information.</li></ul>Benefits<ul><li>Employment visa</li><li>Medical Insurance</li></ul>Job Types: Full-time, Contract Contract length: 24 monthsPay: AED3,000.00 per monthApplication Question(s):<ul><li>Do you have sales experience?</li></ul>

Operations Admin

TRANSPESCO SEWAGE SERVICES L.L.C.

Full job descriptionKey Responsibilities<ul><li>Perform general administrative tasks such as filing, document preparation, and record maintenance.</li><li>Handle phone calls, emails, and inquiries professionally, and coordinate with the operations team</li><li>Prepare and organize reports, presentations, and office documents.</li><li>Assist in tele calling, coordinating with outside team, client follow up</li><li>Coordinate office supplies, inventory, and purchases.</li><li>Assist with HR-related tasks such as onboarding documents or timesheet monitoring (as needed).</li><li>Maintain a clean, organized, and efficient work environment.</li><li>Perform other tasks assigned by management.</li></ul>Qualifications<ul><li>Bachelor's degree in Business, Office Admin, or related field preferred).</li><li>Strong organizational and multitasking skills.</li><li>Good written and verbal communication skills.</li><li>Proficient in MS Office (Word, Excel, Outlook) and basic computer applications.</li><li>Ability to work independently and in a team environment.</li><li>Professional, responsible, and detail-oriented.</li><li>Ability to handle confidential information.</li></ul>Benefits<ul><li>Employment visa</li><li>Medical Insurance</li></ul>Job Types: Full-time, Contract Contract length: 24 monthsPay: AED3,000.00 per month

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

Al Haktur IT Solutions

<div>Al Haktur IT Solutions is seeking a reliable and organized Office Assistant to support our daily administrative operations in Dubai. This role is ideal for a proactive individual who can handle routine office tasks, assist different departments, and help maintain a smooth and efficient working environment within a growing IT solutions company.

Key Responsibilities:
<ul>
<li>Provide general administrative support to office staff and management.</li>
<li>Handle filing, scanning, photocopying, and document organization.</li>
<li>Assist in managing incoming and outgoing correspondence and emails.</li>
<li>Maintain office supplies inventory and place orders when required.</li>
<li>Support scheduling meetings and preparing meeting rooms.</li>
<li>Assist in maintaining accurate records and updating office databases.</li>
<li>Coordinate with various departments to support daily office operations.</li>
<li>Manage courier services and document deliveries when needed.</li>
<li>Ensure the office environment remains clean, organized, and professional.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or Bachelor&rsquo;s degree in Business Administration or a related field.</li>
<li>1&ndash;2 years of experience in an office assistant or administrative support role.</li>
<li>Basic knowledge of office procedures and documentation.</li>
<li>Proficiency in MS Office applications.</li>
<li>Good communication and interpersonal skills.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Ability to follow instructions and work independently.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Attention to detail and accuracy</li>
<li>Time management and organizational skills</li>
<li>Professional attitude and reliability</li>
<li>Ability to handle multiple tasks efficiently</li>
<li>Team-oriented mindset with a positive approach</li>
</ul>
At Al Haktur IT Solutions, efficient administrative support plays an important role in maintaining productivity and smooth business operations. This Office Assistant position in Dubai offers a great opportunity to grow your career while working in a professional and technology-driven environment.</div>

Office Assistant

Trustbend Logistics

<div>Trustbend Packers &amp; Movers is looking for a reliable and organized Office Assistant to join our administrative team in Dubai. This role is ideal for a proactive individual who can support daily office operations, assist different departments, and help maintain a smooth and efficient work environment within a busy logistics and relocation company.

Key Responsibilities:
<ul>
<li>Provide general administrative support to office staff and management.</li>
<li>Handle filing, scanning, photocopying, and document organization.</li>
<li>Assist in managing incoming and outgoing emails and correspondence.</li>
<li>Maintain office supplies inventory and coordinate procurement when required.</li>
<li>Support scheduling meetings and preparing meeting rooms.</li>
<li>Assist in maintaining office records and updating internal databases.</li>
<li>Coordinate courier services and document deliveries when needed.</li>
<li>Support operational teams with administrative tasks related to logistics activities.</li>
<li>Ensure the office environment remains clean, organized, and professional.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or Bachelor&rsquo;s degree in Business Administration or a related field.</li>
<li>1&ndash;2 years of experience in an office assistant or administrative support role.</li>
<li>Basic knowledge of office procedures and documentation.</li>
<li>Proficiency in MS Office applications.</li>
<li>Good communication and interpersonal skills.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Ability to follow instructions and work independently.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Attention to detail and accuracy</li>
<li>Time management and organizational skills</li>
<li>Professional attitude and reliability</li>
<li>Ability to handle multiple tasks efficiently</li>
<li>Team-oriented mindset with a positive approach</li>
</ul>
At Trustbend Packers &amp; Movers, administrative efficiency plays a key role in supporting smooth logistics and relocation operations. This Office Assistant position in Dubai offers a valuable opportunity to grow your career while contributing to a professional and fast-paced working environment.</div>

Explore 1699+ Operations administrative assistant in Dubai this March. Find roles across top companies and apply now to boost your career.

1699 operations administrative assistant jobs In Dubai

M&A Executive Assistant - OPS & Admin

Operations Assistant

Operations Admin

Operations Admin

Operations & Admin Coordinator

Office Assistant

Office Assistant