executive assistant

office manager

administrative assistant

admin assistant

office administrator

operations administrative assistant

Special Food Restaurants Management

<p><b>Position:</b> Administrative Assistant</p><p><b>Reports To:</b> HR Coordinator / General Manager</p><p><b>Responsibilities:</b></p><ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Answers phone calls, schedules meetings and supports visitors.</li><li>Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Completes operational requirements by scheduling and assigning administrative projects and expediting work results.</li><li>Exhibits polite and professional communication via phone, e-mail, and mail.</li><li>Supports team by performing tasks related to organization and strong communication.</li><li>Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.</li><li>Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.</li><li>Provides information by answering questions and requests.</li><li>Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.</li><li>Contributes to team effort by accomplishing related results as needed.</li></ul><p><b>Additional Requirements:</b></p><ul><li>Male</li><li>Must have own car</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: From AED4,000.00 per month</p><p>Experience:</p><ul><li>Operations: 2 years (Required)</li></ul><p>License/Certification:</p><ul><li>Driving license (Required)</li></ul>

Operations Assistant

Oli Oli

Overview <p><b>Position:</b> Admin & Operations Assistant</p><p><b>Location:</b> Dubai, UAE</p><p><b>Executive Summary</b></p><p>Join a amazing group of people at OliOli and help them to achieve their mission to deliver exciting, joyful, differentiated, world-class, and incredibly fun experiences to children that nurture their innate sense of curiosity and exploration.</p><p>OliOli (means joy in the Hawaiian language) is a multiple award-winning contemporary childrens museum that opened to rave reviews in Dubai in 2017 and in Doha in 2022. Founded by a group of parents who are passionate about open-ended, non-judgmental play, OliOli entails interactive galleries comprising hands-on exhibits.</p><p>The Admin & Operations Assistant will provide comprehensive administrative support across multiple functions, including HR administration, procurement, cafe & inventory, corporate affairs, and office.</p><p><b>Founders background</b></p><p>We are young parents who have been blessed to follow our dream. Our dream is for children to be happier, more creative, more imaginative, more informed, inspired, aware, balanced, and amazed. We aim to see the joy on the faces of children.</p> Responsibilities <p><b>Key duties & responsibilities:</b></p><p><b>Procurement Support:</b></p><ul><li>Vendor relations: review vendor contracts, create and maintain strong and effective relationships with vendors/suppliers, negotiate prices, ensure timely deliveries and quality standards</li><li>Procurement planning: develop purchasing plans for equipment, services, and supplies</li><li>Maintain updated contact list of vendors and suppliers, their qualifications, delivery times, and potential future development</li><li>Maintain records of purchases, pricing, and other important data</li><li>Assist in maintaining accurate inventory records, tracking stock levels, and placing orders when necessary to ensure products and supplies are readily available</li><li>Order and manage office supplies, ensuring all necessary materials are readily available, efficiently organized and stored</li></ul><p><b>Corporate Administration & Office Support:</b></p><ul><li>Provide administrative support to the Finance Team on a wide variety of tasks, including documentation management</li><li>Assist with petty cash management, expense tracking and invoice processing</li><li>Assist with meetings scheduling and internal communications</li><li>IT Coordination: oversee the office IT environment and liaise with external IT service provider as required</li><li>Event and Project support: work with colleagues across all departments to proactively contribute to the success of internal and external events, programs and special projects and activities that contribute to the achievement of OliOli objectives</li></ul><p><b>HR Administration:</b></p><ul><li>Assist in processing paperwork related to benefits, onboarding, offboarding and other employee transactions</li><li>Employee Records Compliance: maintain and update employee records, liaise with external PRO office to ensure that all employee documentation meets regulatory standards</li><li>Insurance coordination: liaise with insurance provider to manage member additions, deletions, and any other insurance-related matters</li></ul> Qualifications <ul><li>Bachelors degree in business administration, Finance, Computer Applications, or a related field</li><li>Proven experience in administrative support, ideally in a multi-functional role</li><li>Experience in procurement, inventory management or corporate affairs is a plus</li><li>Familiarity with Procurement systems and software</li><li>Familiarity with UAE MOHRE & Visa processes</li><li>Familiarity with Human Resources Information Systems (HRIS)</li><li>Tech-savvy with advanced experience with Microsoft 365 tools and features</li><li>Knowledge of HR systems, procurement platforms, or inventory management software would be an advantage</li><li>Self-starter and self-motivated, with a proactive approach, thrives in a team-oriented and collaborative environment</li><li>Strong organizational skills with the ability to multitask, prioritize, and manage time efficiently</li><li>Ability to handle sensitive and confidential information with discretion</li><li>Ability to work well with management and staff at all levels</li></ul><img src="https://www.jobg8.com/Tracking.aspx?%2fh34g3pSz%2f75jczzp3GnEA5x3UjJ%2fwlSp" width="0" height="0" />

OliOli Dubai Admin and Operations Assistant

Abiya industries

<p>We are seeking a motivated Operations Assistant to help oversee logistics, factory scheduling, and coordination of daily workflows in our production facility.</p><p><b>Responsibilities:</b></p><ul><li>Assist in managing production schedules and staff coordination.</li><li>Track orders, materials, and job progress.</li><li>Support reporting and documentation of operations KPIs.</li><li>Liaise between departments to ensure efficient workflows.</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,500.00 per month</p>

Production Resource Group

Overview <p>Collaborating closely with the Operations and Administrative teams ensuring seamless support across all facets of operations. Coordinating in streamlining administrative processes managing schedules and facilitating communication between departments to optimize workflow efficiency. Upholding meticulous attention to detail in documentation and recordkeeping while maintaining the utmost confidentiality. Dedicated to fostering a cohesive and productive environment prioritizing organizational excellence and client satisfaction in every aspect of support provided.</p> Qualifications <ul> <li>Previous administration experience within an office environment.</li> <li>Strong communication fluent in English and Arabic both verbal and written with excellent interpersonal skills.</li> <li>Smart and Presentable.</li> <li>Excellent administrative skills.</li> <li>Able to work independently.</li> <li>Attention to detail and high level of accuracy</li> <li>Ability to take ownership of problems and act quickly.</li> <li>Good level of computer skills. Microsoft Outlook Word Excel)</li> <li>Mature approach to dealing with people at all levels of the organisation .</li> <li>Ability to learn and retain information within a reasonable time frame.</li> <li>High level of accuracy attention to detail and pride in your work.</li> <li>Reliable with a good time keeping record.</li> </ul> Responsibilities <ul> <li>Provide administrative support to the Project Management Team.</li> <li>Assist the Heads of Department in an administrative support role when required.</li> <li>Implement and maintain procedures to ensure that continuity of the administrative ser vice is maintained at all times .</li> <li>Ensure that all purchase orders are processed and approved for payment with margin sheets and competitive quotations attached.</li> <li>Provide cover for reception when required.</li> <li>Occassional reception duties such as t yping and distribution of Purchase Orders.</li> <li>Provide day to day administrative support to the Account s Department where necessary.</li> <li>Assist the with booking support crew and compiling details for accreditation .</li> <li>Organize catering requirements for delivery onsite.</li> <li>Ensure that the Companys policies rules procedures and obligations are observed in carrying out the above duties.</li> <li>Support the Operations team as required .</li> <li>Support the Logistics Administrator as required.</li> </ul> <p>The above list of duties and responsibilities is not intended to be exhaustive. Employees are expected to adopt additional tasks when required. These tasks will be in keeping with the general profile of the role.</p> Key Skills <p>Business,Information Management,Accounting,Corporate Risk Management,Faculty,Jms</p><img src="https://www.jobg8.com/Tracking.aspx?JwjScu8ixlIYSYGBZF5iN3iPsjbUZE1Qu" width="0" height="0" />

Admin Operations Associate UAE National

Confidential Company

<p><strong>HR and Administrative Assistant</strong></p><br/><p><strong>Job Title:</strong> HR Administrative Assistant</p><p><strong>Location: </strong>Dubai</p><p><strong>Working Days/Hours:</strong> Monday to Friday | 9:00 AM – 6:00 PM</p><p><strong>Salary:</strong> AED 2,500 – AED 3,000 (Based on experience)</p><br/><p><strong>Job Summary:</strong></p><p>We are seeking a detail-oriented and organized HR Administrative Assistant to join our team. The successful candidate will report directly to the HR Manager and provide vital support in recruitment, administrative duties, and day-to-day HR operations.</p><br/><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in screening CVs and shortlisting candidates</li><li>Schedule and call candidates for interviews</li><li>Maintain and update employee attendance and leave records</li><li>Handle general administrative tasks and documentation</li><li>Order and manage office supplies</li><li>Support HR Manager in daily operations and projects</li></ul>

HR Administrative Assistant

Mandoos Hospitality LLC

<p>We are seeking a detail-oriented and proactive <b>PRO cum Operations Assistant</b> to support our <b>HR</b> and company <b>Fleet operations</b>. The role requires 2&ndash;3 years of relevant UAE experience in both Fleet Operation and PRO functions. The candidate will play a key role in ensuring accurate HR documentation, smooth employee relations, compliance with UAE labor laws, and efficient handling of government-related processes and major role on fleet management.</p><p><b>Responsibilities:</b></p><p><b>Public Relations Officer</b></p><ul><li>Handle all governmental and semi-governmental processes, including MOHRE (Ministry of Human Resources &amp; Emiratisation), Immigration, DED (Dubai Economic Department), Dubai Municipality, and other relevant authorities.</li><li>Manage new visa applications, renewals, cancellations, and Emirates ID processing for employees.</li><li>Process and renew trade licenses, establishment cards, and labor quotas.</li><li>Submit and collect official documentation to/from government offices, banks, and other institutions.</li><li>Maintain accurate records of all government transactions, ensuring compliance and timely renewals.</li><li>Keep the company updated on changes in UAE labor and immigration laws and ensure compliance.</li><li>Build and maintain strong relationships with government officials to facilitate smooth processing of company-related matters.</li></ul><p><b>Fleet Management</b></p><ul><li>Organize and manage the maintenance and repair of the fleet to ensure vehicles are operational and safe</li><li>Monitor and track vehicle usage, including fuel consumption, mileage, and location</li><li>Ensure fleet operations comply with local and federal regulations and company policies</li><li>Manage vehicle registrations, inspections, repairs, and maintenance schedules</li><li>Coordinate driver schedules and assignments to maximize efficiency</li><li>Maintain accurate records of vehicle inventory, maintenance, and repair logs</li><li>Identify and implement cost-saving measures related to fleet management</li><li>Develop and implement fleet policies and procedures</li><li>Address and resolve any issues or complaints regarding the vehicles or drivers</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Proven experience as a PRO in the UAE</li><li>Minimum 2 year experience in fleet Management</li><li>Strong knowledge of UAE Labor Law, immigration procedures, and business setup processes.</li><li>Proficiency in English (spoken and written), Arabic is a plus.</li><li>Minimum 2 year experience in fleet Management</li><li><b>Valid UAE driving license is must.</b></li></ul><p>Job Type: Full-time</p><p>Experience:</p><ul><li>Fleet Management: 2 years (Required)</li><li>PRO: 2 years (Required)</li></ul><p>License/Certification:</p><ul><li>UAE driving License (Required)</li></ul>

PRO cum Operations Assistant

Woodlem Park School

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<span>Administrative Assistant<br> <br>Job Location : Dubai, UAE<br> <br>Requirements :<br> <br>  Should have experience as an Administrative Assistant<br>  Any Nationals<br> </span>
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Administrative Assistant

Explore 5024+ Operations administrative assistant in Dubai this October. Find roles across top companies and apply now to boost your career.

5024 operations administrative assistant jobs IN Dubai

Operations Assistant

OliOli Dubai Admin and Operations Assistant

Operations Assistant

Admin Operations Associate UAE National

HR Administrative Assistant

PRO cum Operations Assistant

Administrative Assistant