operations manager

office manager

office administrator

administrative officer

operation executive

operations administrator

Vostok Trading LLC

Job Summary: The Operations Administrator is responsible for supporting daily office and operational activities. This includes handling documentation, coordinating with different departments, tracking inventories, and ensuring smooth workflow across operations.Key Responsibilities:<ul><li>Assist in daily operational and administrative tasks.</li><li>Prepare and maintain reports, records, and documents.</li><li>Coordinate with suppliers, vendors, and internal teams.</li><li>Monitor inventory and arrange for office or project supplies when needed.</li><li>Support in scheduling meetings, logistics, and communication.</li><li>Handle data entry and maintain proper filing systems.</li><li>Assist management in following up on pending operational activities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>1&ndash;3 years of experience in administration or operations.</li><li>Good communication and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Attention to detail and ability to multitask.</li></ul>Job Type: Full-timePay: AED1,800.00 - AED3,500.00 per month

Operations Administrator

GLOBAL CONNECTION IMPEX TRADING LLC

About the Role

We are seeking a highly organized, proactive, and responsible female professional to join our team as an Administrative & Operations Assistant. In this role, you will play a key part in coordinating operations, supporting client communication, and ensuring the smooth execution of day-to-day activities.

This position offers a unique opportunity to work closely with a dynamic startup team, grow your operational expertise, and take on increasing responsibility over time. If you’re someone who thrives in a fast-paced environment, communicates clearly, and enjoys solving problems, we’d love to meet you.

Key Responsibilities

Act as a primary link between clients and field teams to coordinate and ensure timely task completion.
Manage data entry and update internal systems with accuracy and attention to detail.
Handle inbound and outbound communication with clients in a professional and friendly manner.
Assist in scheduling, follow-ups, and tracking operations-related assignments.
Support general office administration including file management, phone handling, and coordination tasks.
Identify inefficiencies and propose practical solutions to improve workflows.
Stay flexible and ready to take on additional responsibilities as needed in a growing startup environment.
Who You Are

Female candidate only (required).
Fluent in Hindi — a must for communicating effectively with clients and field staff.
Patient, composed, and professional in handling multi-party communication.
Quick to learn new systems, tools, and processes.
Energetic and eager to contribute beyond basic tasks — someone who sees this role as a launchpad.
Detail-oriented and dependable — you take ownership and ensure nothing slips through the cracks.
Comfortable multitasking and prioritizing in a dynamic, fast-moving environment.
Preferred Skills & Qualifications

Previous experience in administration, operations, or coordination is a plus.
Proficient with basic digital tools (Google Sheets, Excel, email, mobile apps).
Strong written and verbal communication skills.
Bachelor’s degree preferred but not required — aptitude and attitude matter most.
Why Join Us?

Startup Exposure: Be part of a growing company where your contribution directly impacts results.
Learning Environment: Work with a supportive team, learn on the job, and develop real operational skills.
Career Growth: Opportunity to expand your role as the company scales.
Positive Work Culture: We value clarity, patience, collaboration, and accountability.
Job Type: Full-time

Language:


Hindi (Required)

KitchenPark

IT Operations Administrator - Technology, KitchenPark - Dubai We are looking for an IT Operations Administrator to join our team in Dubai, UAE. The role involves supporting our IT systems, networks, and devices, ensuring smooth day-to-day operations and security compliance.Who we areKitchenPark helps restaurateurs around the world succeed in online food delivery - our goal is to make food more affordable, higher quality and convenient for everyone.We take underutilized properties and transform them into smart kitchens so they can better serve restaurateurs, customers and the neighborhoods they're in. Every time we launch a new facility we create jobs in that neighborhood, and we're proud to provide a wide range of cuisines and options for healthy food at an affordable price.What you'll do<ul><li>Respond to first and second-level requests and issues related to workstation hardware and software, network connectivity, and audio, video, and web conferencing systems.</li><li>Review diagnostics and assess the functionality and efficiency of systems.</li><li>Implement and monitor security measures, certificates, and company compliance with requirements.</li><li>Onboards new employees, creates accounts, and configures hardware and software for those employees, assists in the training and orientation of new staff in the use of hardware and software.</li><li>Actively responds to Service Desk tickets, incoming calls, and/or emails, and escalates end user help requests within established Service Level Agreements.</li><li>Accurately documents instances of hardware failure, repair, installation, and removal by recording service desk problem-solving responses.</li><li>Basic administration of software and service licensing, including SaaS applications, O365, Teams, Jira, Google Workspace, Jira/Confluence, Zoom, and Slack. Procure and deploy Windows workstations.</li><li>Support and maintain LAN/WiFi, MDM, EDR, and other related technologies to secure IT assets and perform hardware and software system configuration, maintenance, upgrades, and troubleshooting of workstations, laptops, mobile devices, and printers.</li><li>Set up and support AV for conference rooms and high-profile presentations. Familiarity with audio mixers, microphones, camera management, and configuring meeting and webinar settings.</li></ul>What we're looking for<ul><li>Bachelor's degree in Information Technology, Computer Science, or a related field.</li><li>3-5 years of experience in IT support, system administration, or IT operations.</li><li>Strong knowledge of Windows and macOS operating systems, hardware setup, and troubleshooting.</li><li>Experience with Microsoft 365 or Google Workspace and ticketing systems such as Jira, Confluence, Zoom, and Slack administration.</li><li>Familiarity with networking fundamentals (LAN/WiFi, routers, switches, VPNs) and endpoint management tools (MDM, EDR).</li><li>Understanding of IT security practices, certificates, and compliance requirements.</li><li>Experience supporting audio-visual systems for meetings, webinars, and live events.</li><li>Excellent problem-solving, communication, and customer service skills.</li><li>Ability to work under pressure and manage multiple priorities.</li><li>Fluency in English is a must.</li></ul>What else you need to knowThis role is based in our Dubai, Internet City office location. As a company driven by innovation and continuous change, close collaboration is essential. We're constantly reimagining our industry, creating new products, and refining our processes, and we do our best work together.

IT Operations Administrator - Technology, KitchenPark - Dubai

MCCOIN VIRTUAL ASSETS L.L.C

RH-002-010Position Title: Crypto Brokerage Operations &amp; Finance AdministratorCompany: McCoin Virtual Assets LLCReporting to: Chief Financial Officer (CFO) or Chief Investment Officer (CIO)Location: Dubai &ndash; Office Based at Lake Central TowerJob Summary:McCoin is seeking a detail-oriented Crypto Brokerage Operations &amp; Finance Administrator to manage and oversee institutional exchange accounts (Binance, OKX, Crypto.com). The role involves monitoring and reconciling trading activity, preparing monthly financial and revenue reports, ensuring account accuracy, and supporting operational compliance across brokerage activities.The ideal candidate has strong experience in financial reporting, crypto brokerage operations, and digital asset accounting, with the ability to handle data from multiple trading platforms and wallets with precision.Key Responsibilities:<ul><li>Act as the institutional account administrator across Binance, OKX, and Crypto.com brokerage dashboards.</li><li>Manage and verify daily balances, deposits, withdrawals, and trade settlements across exchange accounts and custody wallets.</li><li>Prepare monthly revenue reports, including trading fees, commissions, spreads, and referral revenues.</li><li>Perform account reconciliations between on-chain and off-chain records, ensuring all transactions are logged and balanced.</li><li>Generate and maintain ledgers of trading activity, client balances, and platform commissions.</li><li>Collaborate with finance and compliance teams to ensure reporting accuracy in line with VARA and FATF guidelines.</li><li>Support audit readiness, data integrity checks, and exchange transaction confirmations.</li><li>Create and maintain internal dashboards and spreadsheets for live balance tracking and historical performance.</li><li>Provide weekly summaries to senior management, highlighting trends and discrepancies.</li><li>Assist in setting up and managing API integrations for data retrieval from Binance, OKX, and Crypto.com institutional portals.</li></ul>Required Qualifications:<ul><li>Bachelor&rsquo;s degree in finance, Accounting, Economics, or Blockchain/Fintech Management.</li><li>2&ndash;4 years of experience in financial operations, accounting, or exchange administration (crypto or traditional brokerage).</li><li>Familiarity with institutional exchange dashboards (Binance Institutional, OKX Broker, Crypto.com Exchange).</li><li>Strong understanding of crypto asset accounting principles, P&amp;L reconciliation, and ledger management.</li><li>Proficient in Excel/Google Sheets, with experience in pivot tables and financial modelling.</li><li>Working knowledge of on-chain explorers, wallet reconciliation, and transaction verification.</li><li>Experience with API-based data exports and automation tools for reporting (e.g., Zapier, Power BI, or Python scripts) is a plus.</li><li>Strong analytical skills and attention to detail with a high sense of responsibility.</li><li>Ability to handle confidential financial information discreetly.</li><li>Excellent communication and documentation skills.</li></ul>Core Competencies:<ul><li>Background in crypto exchange operations, digital asset treasury, or brokerage accounting.</li><li>Experience working with custodial service providers (e.g., HexTrust, Fireblocks).</li><li>Familiarity with VARA, ESMA, or MiCA financial compliance frameworks.</li><li>Prior work in fintech, digital banking, or DeFi operations is advantageous.</li></ul>Compensations and Benefits:<ul><li>Working Hours: Mondays to Fridays from 9AM to 5PM</li><li>Airticket: Per Annum</li><li>Medical Insurance: Comprehensive Insurance</li><li>Annual Leave: after completion of 1 year in service</li><li>Salary: To be discussed</li></ul>Job Type: Full-timePay: AED8,000.00 - AED15,000.00 per month

Crypto Brokerage Operations & Finance Administrator

Grand Cryo wellness DMCC

Job Title: Operations Specialist / Laboratory AdministratorReports to: Laboratory Director / Head of OperationsLocation: Dubai, UAEPosition Type: Full-TimePosition SummaryWe are seeking a highly organized, proactive, and versatile Operations Specialist / Laboratory Administrator to serve as the central administrative and operational hub for our facility.This critical, multi-faceted role ensures the smooth day-to-day running of our office, provides exceptional support to our B2B clients, and manages key administrative functions, including our Laboratory Information System (LIS). The ideal candidate is a master multitasker, a professional communicator, and a reliable support pillar for our executive team.Key Responsibilities1. Reception &amp; Front-of-House Management<ul><li>Serve as the first point of contact for the laboratory, greeting all clients, vendors, and visitors with a high level of professionalism.</li><li>Manage the main phone line and general inquiry email inbox, routing all communications to the appropriate departments.</li><li>Handle all incoming and outgoing mail, packages, and courier shipments, including the critical coordination of sample drop-offs and deliveries.</li><li>Maintain a clean, organized, and welcoming reception and common area.</li></ul>2. B2B Customer Support<ul><li>Act as a primary liaison for our business-to-business (B2B) clients (e.g., clinics, hospitals, research partners).</li><li>Respond promptly to client inquiries regarding sample status, test results, billing, and service information.</li><li>Onboard new clients, ensuring they have all necessary documentation, supplies, and system access.</li><li>Troubleshoot and resolve client issues by coordinating with technical, billing, and scientific staff.</li></ul>3. Office Management<ul><li>Oversee all general office operations and procedures to ensure organizational effectiveness and efficiency.</li><li>Manage inventory and procure all office, kitchen, and administrative supplies.</li><li>Coordinate with building management and external vendors for facilities maintenance, repairs, and services (e.g., IT, cleaning, security).</li><li>Organize and manage meeting room schedules, event setup, and catering.</li></ul>4. LIS Administration<ul><li>Assist in the day-to-day administration of the Laboratory Information System (LIS).</li><li>Manage user accounts, set permissions, and perform routine data entry and data integrity checks.</li><li>Act as the first-line support for internal staff experiencing LIS issues, troubleshooting basic problems.</li><li>Liaise with the LIS vendor or internal IT team to resolve escalated technical issues.</li><li>Generate routine reports from the LIS for management and operational analysis.</li></ul>5. Executive Assistance &amp; Operational Support<ul><li>Provide direct administrative support to the senior leadership team, including managing calendars, scheduling meetings, and coordinating travel.</li><li>Assist in preparing reports, presentations, and internal communications.</li><li>Support operational projects, such as process improvement initiatives and new service rollouts.</li><li>Assist with new employee onboarding logistics, including workspace setup and system access.</li><li>Handle confidential information with the utmost discretion.</li></ul>Qualifications &amp; SkillsRequired:<ul><li>3-5+ years of proven experience in a high-level administrative, office management, or operations role.</li><li>Exceptional organizational, time-management, and multitasking skills with a sharp attention to detail.</li><li>Strong professional communication (written and verbal) and interpersonal skills.</li><li>Proven experience in a customer-facing role; B2B support experience is highly valued.</li><li>Tech-savvy with high proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to learn new software systems quickly.</li><li>Demonstrated ability to be proactive, self-directed, and a resourceful problem-solver.</li><li>Ability to handle confidential information with discretion and professionalism.</li></ul>Preferred:<ul><li>Bachelor's degree in Business Administration or a related field.</li><li>Experience working in a laboratory, healthcare, biotech, or scientific environment.</li><li>Direct experience administering or using a Laboratory Information System (LIS), CRM, or similar tools.</li><li>Experience as an Executive Assistant supporting senior-level staff.</li></ul>Please send your CV and a brief cover letter to info@atoglab.comJob Type: Full-time

Operations Specialist / Laboratory Administrator

Khazna Data Centers

<div>
 
 
 Khazna
 
 was
 
 founded in 2012 and
 
 has grown rapidly into becoming the leading and trusted wholesale Data Center provider in the Middle East and North Africa region. Through our Data Centers, we provide industry benchmark levels of power supply and cooling services to better serve the growing need for data center operations in the UAE and wider region.
 
 
 
 
 
 We are looking for a Site Administrator who will be responsible for maintaining organized and updated documents for the data centre operation. The role is responsible for overseeing site operations, coordinating site activities, managing documentation, and ensuring efficient communication among teams. This role is critical for maintaining smooth and effective site operations and providing administrative support to ensure all site operations functions run efficiently.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 
 
 
 <ul>
 <li>
 Ensure site adherence to health, safety, and environmental regulations.
 </li>
 <li>
 Assist in the preparation of safety reports and maintain records of compliance activities.
 </li>
 <li>
 Provide comprehensive administrative support to the Site Operations Manager and other site operations staff.
 </li>
 <li>
 Manage office supplies, equipment, and inventory, ensuring availability and functionality.
 </li>
 <li>
 Maintain and organize site documentation, including reports, records, and correspondence.
 </li>
 <li>
 Ensure all documentation is accurate, up-to-date, and compliant with company policies and regulations.
 </li>
 <li>
 Facilitate effective communication between site staff, management, and external stakeholders.
 </li>
 <li>
 Coordinate and schedule meetings, including preparing agendas and distributing minutes.
 </li>
 <li>
 Coordinate with vendors for site services and supplies, managing contracts and service agreements as needed.
 </li>
 <li>
 Coordinate and support the site operations team with the CAFM planning of the preventive maintenance and corrective maintenance activities of site facilities.
 </li>
 <li>
 Coordinate with site operations team, vendors and contractors to receive maintenance reports timely to enable prompt reporting as per set frequencies and deadlines.
 </li>
 <li>
 Address and resolve facility-related issues promptly with the relevant stakeholders.
 </li>
 <li>
 Assist in managing site operations, including scheduling, logistics, and coordination of site activities.
 </li>
 <li>
 Process purchase orders, invoices, and expense reports in accordance with company procedures.
 </li>
 <li>
 Track and manage site-related budgets and expenditures.
 </li>
 <li>
 Ensure site IT systems and equipment are operational and assist with troubleshooting as needed.
 </li>
 <li>
 Coordinate with IT support for technical issues and system updates.
 </li>
 <li>
 Prepare and submit regular reports on site operations, incidents, and other relevant metrics.
 </li>
 <li>
 The job holder is required to foresee and meet current and potential challenges presented by rapid operational and staff growth in creating and implementing effective human resources strategy.
 </li>
 <li>
 The job holder exercises financial authority as per the level established by Khazna management and stipulated in the authority matrix.
 </li>
 </ul>
 
 
 
 
 
 Minimum Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Associate&rsquo;s degree in business administration, Management, or a related field; Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Minimum of 3 years of experience in an administrative operations role, preferably within a similar industry.
 </li>
 <li>
 Strong organizational and time-management abilities.
 </li>
 <li>
 Proficiency in CAFM &amp; office software (e.g., Microsoft Office Suite) and basic IT troubleshooting.
 </li>
 <li>
 Ability to handle sensitive information with discretion and confidentiality.
 </li>
 <li>
 Strong problem-solving skills and attention to detail.
 </li>
 <li>
 Excellent written communication &amp; organizational skills with analytical ability to extract information and know where information is retained.
 </li>
 </ul>
 
 
 
 
 
 Working Conditions:
 
 
 
 
 
 <ul>
 <li>
 Office environment with occasional exposure to site facilities and operational areas.
 </li>
 <li>
 May require occasional lifting of office supplies and equipment.
 </li>
 <li>
 Standard working hours (max. 48Hrs per week) with flexibility as needed for site operations.
 </li>
 </ul>
 
 
</div>

Site Administrator

dnata

<div>
 
 Job Purpose
 
 
 
 dnata Airport Operations&rsquo; vast ground handling operations successfully service the major global hub that is Dubai International Airport. We deliver a seamless experience from check-in to baggage delivery for more than 80 million passenger and 140 scheduled airlines annually.
 
 
 As an Administrator within Dnata Airport Operations, you will be responsible to review and provide a comprehensive administration support required for coordinating department section functions and ensuring the smooth day to day operation of the department. This role is typically focused on the update and maintenance of administration databases and/or systems. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer and applications is at a more advanced level and somewhat frequent.
 
 
 In this role, you will;
 
 
 <ul>
 <li>
 Ensure administrative work undertaken complies with quality standards and is in accordance with department procedures, standards and policy.
 </li>
 <li>
 Support the coordination of administration material, requests, mail and equipment on a daily basis and as required for department related activities and corporate events.
 </li>
 <li>
 Provide a comprehensive admin systems support service including data entry, maintenance, update and support of relevant databases and in house equipment. Record transactional data in appropriate systems and produce reports as required .Collate, analyse, archive and retrieve data / information when necessary.
 </li>
 <li>
 Handle customer/employee requests, actioning transactions and queries in a timely manner and actively seek feedback to provide a high level of service with admin related queries. Obtain and disseminate information from relevant sections if not available.
 </li>
 <li>
 Complete timely and accurate processing of transactions, including audit, checking and necessary reconciliation for settlement of bills pertaining to corporate expenses and charges, as well as issuing relevant documentation.
 </li>
 <li>
 Provide comprehensive support in maintaining, issuing and tracking supplies, basic fixtures, fittings, and facilities utilisation to ensure safe operation where applicable.
 </li>
 <li>
 Other activities may include:
 </li>
 <li>
 Conduct briefings and inductions/training as required for new joiners across grades 1-4.
 </li>
 <li>
 Compile induction material and equipment required (as well as maintenance) for briefings/training.
 </li>
 <li>
 Make suggestions for improvements and provide statistical and/or productivity analysis.
 </li>
 <li>
 Allocate tasks for staff and update staff /team on new procedure/processes
 
 
 </li>
 </ul>
 Qualification
 
 
 To be considered for this role, you must meet the below requirements;
 
 
 <ul>
 <li>
 A minimum of 1 year of general administration experience
 
 
 </li>
 </ul>
 Our services on the ground keep the world in the air. We&rsquo;re one of the largest air services providers in the world, and you&rsquo;ll find us in over 80 countries offering expertise in ground handling, cargo, travel and flight catering. We&rsquo;re growing fast, and we&rsquo;re looking for people with imagination and creativity to join our team of more than 40,000 people. We want potential stars to help us deliver on the promises our customers make.
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers
</div>

Administrator - dnata Airport Operations

Explore 2701+ Operations administrator in Dubai this November. Find roles across top companies and apply now to boost your career.

2701 operations administrator jobs IN Dubai

Operations Administrator

Operations Administrator

IT Operations Administrator - Technology, KitchenPark - Dubai

Crypto Brokerage Operations & Finance Administrator

Operations Specialist / Laboratory Administrator

Site Administrator

Administrator - dnata Airport Operations