administrative assistant

project coordinator

project manager

administrator

data entry operator

operations administrator

Oxford Management Consultancy

Dubai, UAE (Onsite) Full-time | Fast-paced Real Estate Operations Role RHK Properties LLCAbout the RoleWe are looking for a highly organized and detail-driven Listing &amp; Operations Administrator to support our growing real estate operations in Dubai.This is a fast-paced, high-volume role at the core of our business &mdash; responsible for ensuring property listings are accurate, complete, compliant, and published on time across major portals.You will play a key role in keeping the listing pipeline moving efficiently while coordinating closely with media, sales, PRO, and operations teams.We are transparent about the nature of this role: it is demanding, deadline-driven, and requires strong structure, composure, and consistency under pressure. In return, we provide full operational support, clear processes, and the opportunity to grow within a performance-driven environment.Key ResponsibilitiesYou will be responsible for keeping the listing and operations engine running smoothly:<ul><li>Create, upload, and maintain property listings across portals such as Bayut and Property Finder</li><li>Ensure all listings are accurate, complete, and fully compliant before publication</li><li>Coordinate property media (photography and videography) with internal teams</li><li>Monitor turnaround time from shoot to live listing (target: within 48 hours)</li><li>Perform basic quality checks and light photo editing (Canva / Lightroom)</li><li>Manage inbound calls and enquiries, ensuring proper routing to relevant team members</li><li>Maintain an organised listing pipeline and clear backlogs promptly</li><li>Flag operational blockers early with clear context and proposed solutions</li><li>Submit daily operational reports by end of day (Dubai time)</li></ul>What We Offer<ul><li>Structured workflows, systems, and clear operational processes</li><li>Dedicated photography and editing support team</li><li>Strong managerial guidance and weekly 1:1 support</li><li>Fast-growing Dubai real estate environment with real responsibility and visibility</li><li>Opportunity to grow into senior operations roles based on performance</li></ul>Who We Are Looking For<ul><li>Minimum 2 years&rsquo; experience in real estate admin, listings, or operations (UAE experience is a strong advantage)</li><li>Highly organised, self-managing, and comfortable working in a high-volume environment</li><li>Calm under pressure with strong multitasking ability</li><li>Excellent written and spoken English (required)</li><li>Experience with Bayut, Property Finder, Canva, Lightroom, CRM, and spreadsheets</li><li>Strong professional communication and problem-solving mindset</li><li>Able to raise issues constructively with solutions, not complaints</li></ul>Important NoteThis is a high-responsibility operational role in a fast-moving environment. If you prefer a slow-paced or low-pressure setting, this may not be the right fit.We value consistency, professionalism, and composure under pressure &mdash; and reward those who deliver reliably.Application QuestionsPlease include answers to the following:<ul><li>Describe a time you managed multiple tasks under a tight deadline. What was the outcome?</li><li>When everything is urgent, how do you priorities and communicate decisions?</li><li>Which real estate portals and tools have you used (Bayut, Property Finder, Canva, Lightroom, CRM systems)?</li></ul>Pay: From AED5,500.00 per hourWork Location: In person

Listing & Operations Administrator

Majid Al Futtaim

<div>
 
 
 JOB TITLE
 
 
 
 Operation Administrator | MAF Retail | Supermarket (Express) UAE
 
 
 
 
 
 
 ROLE SUMMARY
 
 
 
 The Operation Administrator is responsible for the task creations for the shift. He / She is responsible for planning the pick trips following delivery slot order. After picking Admin assistant is responsible for printing invoices and attaching it with the order before it gets departed. He / She is also responsible for reviewing operational dashboard and escalations if things are not going as per the plan.
 
 
 
 
 
 
 ROLE PROFILE
 
 
 <ul>
 <li>
 Ability to review and monitor operational dashboards and plan picking trips effectively.
 </li>
 <li>
 Experience in coordinating put‑away areas and managing orders according to delivery slots and schedules.
 </li>
 <li>
 Strong control of order status across systems (to pick, picked, loaded, delivered) to ensure readiness for dispatch.
 </li>
 <li>
 Capability to support picking operations by checking out‑of‑stock items, printing pick lists, and assisting pickers in problem solving.
 </li>
 <li>
 Proven skills in monitoring picking accuracy, rectifying errors promptly, and escalating damages or OOS issues.
 </li>
 <li>
 Experience in reporting operational and productivity data to Shift Supervisors and Operations Managers.
 </li>
 <li>
 Operational discipline to ensure tools, PDAs, and resources are ready before shifts and procedures are strictly followed.
 </li>
 <li>
 Ability to coordinate with last‑mile carriers to ensure timely dispatch and support continuous operational improvements.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
 <li>
 High School Diploma or equivalent.
 </li>
 <li>
 2&ndash;3 years of experience, preferably in e‑commerce operations.
 </li>
 <li>
 Minimum 1 year of experience in the retail business.
 </li>
 <li>
 Strong communication skills with computer proficiency, including MS Excel.
 </li>
 <li>
 Ability to plan tasks, multitask, and work effectively under pressure with attention to detail.
 </li>
 <li>
 English proficiency is required; Arabic is an advantage.
 </li>
 </ul>
 
 
</div>

Operations Administrator / E-Commer

<div>
 
 JOB TITLE
 
 
 
 Operation Administrator | MAF Retail | Ecommerce UAE
 
 
 
 Role Summary
 
 
 
 The Operation Administrator is responsible for the task creations for the shift. He / She is responsible for planning the pick trips following delivery slot order. After picking Admin assistant is responsible for printing invoices and attaching it with the order before it gets departed. He / She is also responsible for reviewing operational dashboard and escalations if things are not going as per the plan.
 
 
 
 ROLE PROFILE
 
 
 
 Ability to review and monitor operational dashboards and plan picking trips effectively.
 
 
 Experience in coordinating put‑away areas and managing orders according to delivery slots and schedules.
 
 
 Strong control of order status across systems (to pick, picked, loaded, delivered) to ensure readiness for dispatch.
 
 
 Capability to support picking operations by checking out‑of‑stock items, printing pick lists, and assisting pickers in problem solving.
 
 
 Proven skills in monitoring picking accuracy, rectifying errors promptly, and escalating damages or OOS issues.
 
 
 Experience in reporting operational and productivity data to Shift Supervisors and Operations Managers.
 
 
 Operational discipline to ensure tools, PDAs, and resources are ready before shifts and procedures are strictly followed.
 
 
 Ability to coordinate with last‑mile carriers to ensure timely dispatch and support continuous operational improvements.
 
 
 
 Requirements
 
 
 
 High School Diploma or equivalent.
 
 
 2&ndash;3 years of experience, preferably in e‑commerce operations.
 
 
 
 Minimum 1 Year Of Experience In The Retail Business.
 
 
 
 Strong communication skills with computer proficiency, including MS Excel.
 
 
 Ability to plan tasks, multitask, and work effectively under pressure with attention to detail.
 
 
 English proficiency is required; Arabic is an advantage.
 
 
 
 What We Offer
 
 
 
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 
 
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 
 
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
</div>

Operation Administrator

LUMIRAS

Job Title: AdministratorCompany: Lumiras Group Location: Dubai, UAE Employment Type: Full-time, PermanentHoliday Homes AdministratorDepartment: OperationsReports To: General Manager / Operations ManagerLocation: Dubai, UAEPOSITION OVERVIEWThe Holiday Homes Administrator is responsible for handling the day-to-day administrative and coordination tasks related to holiday homes operations, ensuring smooth property management, guest support, documentation, and system accuracy.The role requires strong organizational skills, attention to detail, and the ability to coordinate between guests, landlords, operations teams, cleaning teams, and external vendors.KEY RESPONSIBILITIESAdministrative OperationsManage daily administrative tasks related to holiday homes portfolioMaintain accurate property records, contracts, permits, and documentationUpdate and organize landlord files, guest records, and internal databasesEnsure all property licenses, permits, and compliance documents remain updatedBooking &amp; Reservation ManagementMonitor booking platforms including Airbnb, Booking.com, Expedia, and internal PMS systemsUpdate calendars, pricing, availability, and booking informationCoordinate reservation details and booking confirmationsEnsure booking records are accurate and reconciledGuest CoordinationSupport guest communication before, during, and after stayCoordinate check-in and check-out schedulesHandle guest documentation and registration requirementsAssist in resolving guest issues and operational requestsLandlord CoordinationMaintain communication with landlords regarding property updates, issues, and operational mattersTrack landlord agreements, payment schedules, and property documentationSupport onboarding of new properties and documentation collectionOperations CoordinationCoordinate with:housekeeping teamsmaintenance vendorsdrivers/logisticsexternal suppliersto ensure operational readiness of units.Track maintenance requests and ensure timely resolutionFollow up on cleaning schedules and property readinessFinancial &amp; Reporting SupportAssist in tracking payments, invoices, and expense recordsMaintain operational expense logsSupport reconciliation of bookings, commissions, and payoutsPrepare daily/weekly/monthly operational reportsSystem ManagementUpdate PMS/CRM systems with accurate operational dataMaintain login records, platform access, and listing informationEnsure operational dashboards and trackers remain updatedQUALIFICATIONSBachelor&rsquo;s degree preferredMinimum 2 years experience in:holiday homesproperty managementhospitality administrationshort-term rental operationsSKILLS REQUIREDStrong organizational and administrative skillsExcellent communication skillsKnowledge of Airbnb, Booking.com, and holiday homes systemsMicrosoft Excel / Google Sheets proficiencyAttention to detail and accuracyAbility to multitask and work under pressureJob Types: Full-time, PermanentApplication Question(s):<ul><li>Please State your Nationality.</li><li>Please State your Gender.</li><li>Please State your Date of Birth.</li><li>Please specify the languages you speak and your level of proficiency.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>English fluently (Required)</li></ul>Work Location: In person

Administrator

Ceenex Global LLC

Position SummaryThe FinOps Administrator is responsible for the operational execution of FinOps practices,supporting cloud and platform cost visibility, reporting, allocation, and optimization activities across SDD&rsquo;s environments.The role focuses on cost data collection, tagging enforcement, reporting, dashboards, budget tracking, and day-to-day FinOps operations, working under the guidance of a Senior FinOps,Analyst or FinOps Lead.This position acts as the bridge between cloud platforms, finance, service management, and technical teams, ensuring cost data is accurate, transparent, and actionable.Core Responsibilities1. Cloud &amp; Platform Cost Monitoring<ul><li>Monitor daily and monthly costs across:</li><li>Public cloud platforms (Azure, AWS, Oracle OCI &ndash; as applicable)</li><li>On-premise/private cloud services</li><li>SaaS platforms (M365, security tools, backup, monitoring, etc.)</li><li>Track consumption trends for:</li><li>Compute, storage, networking</li><li>PaaS services</li><li>Platform and shared services (XaaS)</li><li>Identify cost anomalies and escalate to FinOps Lead.</li></ul>2. Cost Allocation, Tagging &amp;amp; MappingEnforce cloud tagging and labeling standards:o Entityo Serviceo Cost centero Environment (Dev/Test/Prod)Validate cost allocation accuracy across:o Entitieso Departmentso ServicesSupport showback and chargeback models by maintaining clean mappings.3. FinOps Tools &amp; PlatformsOperate and maintain FinOps and cost tools such as:Cloud native cost tools (Azure Cost Management, AWS Cost Explorer, OCI CostAnalysis)FinOps platforms (Apptio Cloudability, VMware Aria Cost, or similar)Excel / Power BI dashboardsEnsure data accuracy and consistency across tools.Support automation of reports and alerts.4. Budget Tracking &amp;amp; Forecasting SupportTrack cloud and platform spending against approved budgets.Support forecasting activities by providing:Historical usage dataMonthly trend analysisVariance reportsFlag budget risks early and escalate appropriately.5. Optimization Support (Execution Level)Support optimization initiatives by:Identifying idle or underutilized resourcesTracking unused SaaS licensesSupporting rightsizing and cleanup activitiesWork with Cloud, Infrastructure, and Service teams to validate changes.Track realized savings and cost avoidance.6. Reporting &amp; DashboardsPrepare regular reports:o Daily / weekly cost summarieso Monthly showback/chargeback reportso Service-level cost reportso Entity-level consumption reportsMaintain dashboards for:o Managemento Service ownerso Finance stakeholders7. Service &amp;amp; ITSM IntegrationWork with Service Management teams to:o Link services in Service Catalog to cost modelso Support request-based costingo Align CMDB data with cost allocationSupport FinOps-related service requests and workflows.8. Governance &amp;amp; DocumentationMaintain FinOps operational documentation:o Tagging standardso Reporting definitionso Cost allocation ruleso SOPs and runbooks Support audits and management reviews with accurate cost data.Required Experience2&ndash;5 years experience in:o Cloud operationso Financial reportingo IT operations supporto Cost management or budgeting rolesPay: AED14,000.00 - AED16,000.00 per monthWork Location: In person

FinOps Administrator

Car Tuning Parts

Tele Sales &amp; Office Administrator (Operations) / Processing ordersSending replies/quotations to customers choosing lowest tariffs to particular destinations, resolving payment difficulties, making reports on our crm platform- This job requires:<ul><li>Good Clerical background and good in MS office -Excel</li><li>Good pronunciation to be able to communicate with customers</li><li>Ability to work independent (quick learners)</li><li>Flexible about time to assure that work is done before leaving the office</li></ul>we are located in Dubai, Al QusaisMake sure that you are:(1) available to join immediately only (currently unemployed) (2) relevant work experienceJob Types: Full-time, Contract Contract length: 24 monthsPay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>DO YOU HAVE LOUD AND CLEAR ENGLISH PRONUNCIATION?</li><li>VISA STATUS? READY TO JOIN?</li><li>AGE / NATIONALITY / CIVIL STATUS ?</li><li>WHAT RELEVANT WORK EXPERIENCE YOU HAVE?</li><li>ARE YOU ACTIVE AND WORKING ON IMPROVING SKILLS?</li><li>DO YOU LIKE MORE SALES? OR ADMIN /OPERATIONS WORK?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Sales Coordinator Admin FEMALE (Orders Processing E-commerce) Skilled - Dubai Al Qusais 1

Capital Steel Trading Fzco

Job Title: System AdministratorWe are Capital steel trading FZCO, looking for a System Administrator with minimum 1 year UAE experience in system administration to manage and maintain our company IT infrastructure. The candidate should be able to handle daily IT operations, troubleshoot system issues, and provide technical support to ensure smooth business operations.Requirements<ul><li>Minimum 1 year UAE experience as a System Administrator</li><li>Bachelor&rsquo;s Degree (BSc) in Computer Science (mandatory)</li><li>Must have excellent knowledge in Microsoft Excel</li><li>Strong knowledge of Windows systems, networking, and IT troubleshooting</li><li>Good communication and problem-solving skills</li></ul>Key Responsibilities<ul><li>Install, configure, and maintain computer systems, servers, printers, and network devices</li><li>Monitor system performance and ensure smooth IT operations</li><li>Troubleshoot hardware, software, and network issues</li><li>Provide technical support to staff and resolve IT-related problems</li><li>Maintain data backup, security, and system updates</li><li>Manage user accounts, access permissions, and email systems</li><li>Ensure IT systems follow company policies and security standards</li></ul>Preferred Skills<ul><li>Knowledge of Active Directory, Office 365, and basic networking</li><li>Ability to work independently and manage multiple tasks</li></ul>LocationBussiness BayPay: Up to AED3,000.00 per monthWork Location: In person

System Administrator

Explore 1232+ Operations administrator in Dubai this June. Find roles across top companies and apply now to boost your career.