sales coordinator

office administrator

administrative assistant

operations manager

logistics coordinator

operations administrator

Smiths Group

<div>Company Description 
Every minute of every day, Smiths Detection&rsquo;s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place.
Smiths Detection, part of Smiths Group is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.
Our expertise spans 21 global offices, seven manufacturing sites and five R&amp;D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.
This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day. 
Job Description 
A critical position in the Global Training Department&rsquo;s ability to deliver a successful service, the incumbent will collaborate with a complex breadth of global stakeholders internally and will have regular contact with our customers. The role holder will be an important point of contact, responsible for facilitating training delivery across the globe.
The Global Training Operations Consultant is expected to play an active role in the Global Training Operations Pillar, assisting Operations management as needed and will be responsible for mentoring our team of Global Operations Specialists advocating for best practices, and seeking continuous improvement.<ul><li>
Schedule&rsquo;s instructor led courses for both internal and external customers</li><li>
Demonstrate exceptional communication skills with customers both verbally and through written email correspondence. This may include but not be limited to quotations, logistics, POs, training plans and confirmations</li><li>
Attend opportunity kick-off meetings, collect tender/RFP requirements communicating needs to the department</li><li>
Acts as the Training Operations pillar point of contact for the Digital Training pillar, supporting the maintenance of the Learning Management System (LMS).</li><li>
Support in the creation and maintenance of all Training Policies</li><li>
Manages learner profiles, course enrollments, grades, and certificates within the LMS</li><li>
Enrolls learners for instructor-led training (ILT) and web-based training (WBT) courses</li><li>
Ensures all financial and scheduling-related documentation associated with customer training is in order, including but not limited to: Sales order and accompanying purchase order, credit card form, or contract; equipment status; training address</li><li>
Complies with all applicable global and regional export control and security regulations</li><li>
Monitor&rsquo;s training sales reports for accuracy and reports any errors to appropriate personnel</li><li>
Maintains service orders and notifications, and reports associated with them</li><li>
Supports the creation and processing of all department vendor and intercompany purchase requisitions and orders</li><li>
Plays an active role in the proper maintenance of all training records</li><li>
Serves as a point of contact for complex training queries and non-standard requests. Provide guidance and support to the Global Operations Team</li><li>
Champion the information flow for process improvement and quality information, oversee the creation of process maps and other pertinent aids to define new or existing processes and policies</li></ul>
Represents the department in meetings with various internal and external stakeholders 
Qualifications 
Technical Knowledge and Skills:
This will be demonstrated by:<ul><li>
Experience of undertaking costing and scheduling activities in a commercial environment</li><li>
Experience of working with business operations software such as SAP</li><li>
Experience of working with learning management systems</li><li>
Experience of working within a training organisation</li><li>
Experience of articulating complex information to a range of stakeholders</li><li>
Highly skilled and proficient in MS Office applications.</li><li>
Ability to handle stressful situations and adapt to changing priorities</li></ul>
Excellent critical thinking and problem-solving skills
Competencies and Abilities:
Individual competencies:<ul><li>
The ability and motivation to persistently pursue and achieve effective results which drive the business forward</li><li>
The ability to effectively influence the performance of people by being a role model to others, showing a willingness to coach others for success.</li><li>
The ability to make effective, timely decisions in a complex, global market by sourcing and analysing complex information</li><li>
The ability to engage, challenge and work effectively with others</li><li>
The ability to build an effective network of relationships both internally and externally, understanding customers&rsquo; needs</li></ul>
Willing and able to identify and support change and continuous improvement in own and wider business environment
Planning and Decision Making:<ul><li>
Is able to influence other experienced professionals who exercise latitude and independence in their assignments</li><li>
Works on problems of complex issues of diverse scope and is able to Independently determine and develop solutions</li><li>
When problem solving, solutions are imaginative, thorough, practicable and consistent with SD objectives</li></ul>
Impact and Scope:<ul><li>
This role will enable the SD global training department to operate in an efficient and effective manner, supporting the delivery of high-quality training to customers</li><li>
The role holder will support programme activity to deliver the Training Strategy</li><li>
Interprets and administers policies, processes, and procedures</li><li>
Decisions have an extended impact on work processes and outcomes</li><li>
Erroneous decisions will result in critical delays and modifications to projects or operations and jeopardize future business activity</li></ul> 
WORK ENVIRONMENT:
Individual&rsquo;s primary workstation is office based. Individual may have to travel both locally and internationally on occasion. 
Additional Information 
Join us and we&rsquo;ll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You&rsquo;ll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You&rsquo;ll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial and lifestyle perspective.
Join us and work for a world-leader, with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.<div></div>
We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.
At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation &ndash; including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career&rsquo;s website (Careers - Smiths Group plc)</div>

Global Training Operations Administrator

Majid Al Futtaim

<div>
 
 JOB TITLE
 
 
 
 Operations Administrator | Majid Al Futtaim Properties | Asset Management
 
 
 
 Role Summary
 
 
 
 The position is mainly responsible to effectively assist the Senior Manager/Manager - Operation/Operations Executive with tenant communication, administration and daily operation.
 
 
 
 ROLE PROFILE
 
 
 
 <ul>
 <li>
 Lease Management: Manage the end-to-end leasing process for storage units &mdash; issuing offers, preparing lease agreements, ensuring payments are received, and updating records in Yardi until closure.
 </li>
 <li>
 Renewals &amp; Audit Compliance: Send renewal offers to tenants three months before expiry and ensure all audit findings are implemented within agreed timelines.
 </li>
 <li>
 Budgeting &amp; Financial Coordination: Support in preparing storage and operational budgets, maintain budget proposal files, and track utilization of OPEX and CAPEX.
 </li>
 <li>
 Financial Record Management: Raise and process POs, reconcile monthly P&amp;L statements with Finance, and follow up on invoices, refunds, and payments to ensure timely processing.
 </li>
 <li>
 Operations &amp; Tenant Coordination: Manage tenant requests via the Tenant Portal, ensure timely responses, and handle circulars, visual merchandising, and minor works coordination.
 </li>
 <li>
 Hoarding &amp; Redevelopment Coordination: Oversee hoarding and graphics approvals, coordinate with tenants for redevelopment works, and issue related LPOs and access/shutdown notifications.
 </li>
 <li>
 Documentation &amp; Reporting: Maintain the CAR Insurance tracker, update the mall fact sheet quarterly, and compile monthly operational input for the Asset Management Report.
 </li>
 <li>
 Cross-Functional Support: Assist Operations in tenant communication, induction for new tenants, and provide administrative support to ensure smooth daily mall operations.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Education &amp; Qualifications: Bachelor&rsquo;s degree in Operations Management or a related field; proficiency in MS Office and MS Project, with AutoCAD knowledge considered an advantage.
 </li>
 <li>
 Experience: 0-3 years of experience in mall operations, facilities, or real estate management, ideally within large shopping malls or reputable real estate developers in the GCC or abroad.
 </li>
 <li>
 Financial Coordination: Supports operations budget management, annual CAPEX/OPEX planning, and coordination of the annual capital works program.
 </li>
 <li>
 Operational Communication: Manages daily coordination and communication with 300+ tenants, contractors, authorities, and internal teams, ensuring efficient issue resolution.
 </li>
 <li>
 Analytical &amp; Organizational Skills: Capable of analyzing complex operational requirements, prioritizing multiple tasks, and maintaining attention to detail under pressure.
 </li>
 <li>
 Personal Attributes: Meticulous, team-oriented, calm under pressure, and maintains diplomacy and professionalism while handling frequent disruptions and competing priorities.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
</div>

UAEN - Operations Associate

Ali & Sons Real Estate

Purpose:The FM Administrator will process and coordinate activities pertaining to employee training, resignations and leaves in addition to coordinate purchase orders, archiving and other specific transactions in a timely and efficient manner to ensure adherence to internal procedures and the provision of high-quality service of the team.Job Responsibilities/Accountabilities:Operations Support<ul><li>Perform the day-to-day administration support needed by the department and maintain updated computerised records of activities to help in ensuring high productivity and a smooth flow of activities.</li><li>Assist the team in any work needed such as drafting agreements, researching for suppliers, analysing supplier evaluation results, updating records and maintenance plans, coordinating meetings with tenants and customers, etc. to ensure that the necessary support and coordination is being provided to the team.</li><li>Coordinate with the Purchasing department to receive Quotations provided by suppliers, prepare Purchase Orders and Vendor Contracts, and forward same for necessary approval.</li><li>Follow up with the team on the status of reviewing and signing Purchase Orders, make any necessary amendments as advised, forward same to suppliers, and follow up with suppliers on delivery to ensure the provision of products/ services on time.</li><li>Receive invoices from suppliers, vendors and proactively seek approval of the concern person on same as per the set standards and policies, post the invoice on the Navision system, and send the invoice &ndash; along with all relevant documents &ndash; to the Finance department with the proposal transmittal for processing.</li><li>Maintain records of all Purchase Orders sent and invoicing transactions and update the log regularly to ensure that all data/ information pertaining to purchases is accurate and up to date.</li></ul>Staff Record Management<ul><li>Process leaves applications by receiving same from employees, acquiring the required sign offs and approvals on them, and sending applications to the HR department in order to coordinate the employees&rsquo; leaves and receive the HR department&rsquo;s approval on them.</li><li>Follow up with the concern person on the completion of the Annual Leave Planer, maintain record of same, and ensure the aliment of the Planer&rsquo;s data with the leave applications to ensure that minimal deviations to planned leaves/ holidays take place so as not to interrupt the flow of operations.</li><li>Consolidate information related to employees&rsquo; overtime and liaise with line manager and HR Department to obtain necessary approvals.</li></ul>Administration<ul><li>Initiate resourcing requests (against resignations) by drafting the requests according to set policies, communicate the requests to the HR department for processing, and follow up with the HR department on the progress of sourcing new employees to fill identified manpower gaps.</li><li>Handle all archiving, filing, and record keeping of all documents pertaining to employee training, Standard Operating Procedures (SOPs), contracts and agreements, supplier quotations, purchase orders, etc. to ensure easy future reference to them.</li><li>Attend meetings as necessary and prepare Minutes of Meetings accordingly while ensuring a proper reflection of meeting points and decisions and circulate the Minutes of Meetings to the concerned parties upon the approval of concern person.</li><li>Coordinate with other departments all efforts needed to ensure that medical, visa renewals, training, etc. are being conducted on time to support employees and maintain a smooth follow of operations.</li></ul>Policies, Systems, Processes, &amp; Procedures<ul><li>Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.</li></ul>Statements &amp; Reports<ul><li>Assist in the preparation of timely and accurate departmental statements and reports to meet department requirements, policies, and standards.</li></ul>Quality, Health, Safety, &amp; Environment <ul><li>Ensure all relevant quality, health, safety, and environmental procedures, instructions, and controls are adhered to, so that the safety of employees, quality of products/ services, and environmental compliance can be guaranteed.</li></ul>Minimum Requirements:Education: <ul><li>Diploma in Business Administration or any related field</li></ul>Technical Qualification:<ul><li>Coordination skills, time management skills, organization, numerical and problem-solving skills, communication, and interpersonal skills, typing skills, computer proficiency, and multiple stakeholder management skills.</li><li>Minimum 3 years in coordinating operations and facilities management related tasks and activities; exposure to technical items, and facilities management with knowledge of basic HR and procurement functions is preferable.</li></ul>Job Types: Full-time, PermanentAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>We need to fill this role at the earliest, can you join in 1 month or less?</li></ul>Experience:<ul><li>coordinating operations &amp; facility management: 3 years (Required)</li></ul>

Facility Management Administrator

Rassoil

&#11835;shipping Administrator ( lady candidate Preferred)Location: Business Bay, Dubai, UAEEmployment Type: Full-TimeWe are looking for a highly organized and proactive Office Administrator to support daily office operations and assist management in running a smooth, professional workplace.Key Responsibilities:<ul><li>Manage day-to-day office organization and ensure order</li><li>Welcome and assist guests and visitors in a professional manner.</li><li>Maintain and update records, spreadsheets, and documents in Google Sheets, Google Docs, and Excel.</li><li>Handle emails, scheduling, and basic administrative tasks efficiently.</li><li>Support management with shipping, trading, and logistics documentation.</li><li>Coordinate with external vendors and service providers as needed.</li></ul>Requirements:<ul><li>Female candidate currently based in the UAE.</li><li>Proven experience in office administration or executive assistant roles.</li><li>Strong command of Google Workspace (Sheets, Docs, Gmail, Drive).</li><li>Excellent English communication and organizational skills.</li><li>Previous experience in shipping, trading, or the oil &amp; gas industry is a strong advantage.</li><li>Professional, trustworthy, and able to handle tasks independently.</li></ul>Salary: Based on experience + visa providedIf you meet the above requirements, please submit your CV and photo to INFO@rassoil.com with the subject line:Office Administrator preffer ladies&#11835;Job Type: Full-timePay: From AED3,000.00 per month

Lady Shipping Administrator

Saqer Al Dammam Technical Services

We are looking for Accountant cum Administrator (multi tasking) for our group.(Saqer Al Dammam Group).We are well established player in the field of EARTH WORK CONTRACTING(Excavation, Backfilling, Leveling/Grading and Machinery Supplier) .We are seeking a detail-oriented and proactive Accountant cum Administrator to manage financial records, oversee administrative tasks, and support day-to-day operations of our earthwork business. The ideal candidate will have strong knowledge of accounting principles, excellent organizational skills, and prior experience in the construction or heavy equipment/earthworks industry.Key Responsibilities: Accounting Duties<ul><li>Maintain accurate financial records, ledgers, and books of accounts.</li><li>Prepare, review, and reconcile invoices, receipts, and bank statements.</li><li>Manage accounts payable and receivable, ensuring timely payments and collections.</li><li>Process payroll, overtime, and staff reimbursements.</li><li>Prepare financial reports, cash flow statements, and monthly/quarterly/year-end accounts.</li><li>Assist in budgeting, cost control, and expense tracking for projects.</li><li>Coordinate with auditors, banks, and external stakeholders as required.</li></ul>Administrative Duties<ul><li>Maintain employee attendance, leave records, and HR files.</li><li>Draft and maintain contracts, quotations, and company correspondence.</li><li>Manage office supplies, documentation, and filing system.</li><li>Support project teams with procurement, quotations, and vendor management.</li><li>Assist in maintaining compliance with company policies, government regulations, and safety standards.</li><li>Organize meetings, prepare reports, and handle day-to-day office operations.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field.</li><li>Minimum 3&ndash;5 years of experience as an Accountant/Administrator (construction/earthworks industry preferred).</li><li>Strong knowledge of accounting principles, VAT, and UAE labor/finance regulations.</li><li>Proficiency in MS Office (Excel, Word) and accounting software (Tally/QuickBooks/SAP or similar).</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and reporting skills in English (Arabic is a plus).</li><li>Ability to work independently with attention to detail and integrity.</li></ul>www.weRfixer.comemail: saqeraldammam@gmail.comJob Type: Full-timePay: From AED2,500.00 per monthExperience:<ul><li>sales coordinator: 2 years (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>License/Certification:<ul><li>UAE DL (Required)</li></ul>

Accountant cum Administrator

Gilani Mobility

Job Summary:The Zoho Administrator is responsible for implementing, configuring, and maintaining the company&rsquo;s Zoho ecosystem to support business operations across departments. This includes managing Zoho CRM, Zoho Books, Zoho People, and other Zoho applications to streamline processes in sales, finance, HR, and customer support. The role requires strong technical knowledge of Zoho systems, workflow automation, and the ability to align software capabilities with Gilani Mobility&rsquo;s operational goals.Key Responsibilities:<ul><li>Manage and administer the Zoho ecosystem used by the company (e.g. Zoho CRM, Zoho Desk, Zoho Books, Zoho Projects, etc.)</li><li>Configure, customize, maintain modules, workflows, automations, roles, permissions</li><li>Build reports, dashboards, KPI metrics for sales, service, operations teams</li><li>Integrate Zoho with other systems (ERP, accounting, third-party apps)</li><li>Provide training, support, troubleshooting for users</li><li>Monitor system performance, perform regular audits, data cleansing</li><li>Evaluate new Zoho features, propose and implement enhancements</li><li>Ensure data security, backup, and compliance</li></ul>Ideal Qualifications / Skills:<ul><li>Proven experience as an administrator / consultant for Zoho (CRM &amp; suite)</li><li>Strong knowledge of Zoho configuration, APIs, custom scripting (Deluge)</li><li>Ability to understand business processes and translate them into system logic</li><li>Excellent problem solving and communication skills</li><li>Experience in data migration, integrations, workflow design</li></ul>Job Type: Full-timePay: From AED3,000.00 per month

Zoho Administrator

Base HR Consultantcy

Job Title: Facilities Management (FM) AdministratorLocation: United Arab Emirates Salary: AED 5,000 per month (All-inclusive) Industry: Facilities Management / Real Estate / Property Services Reporting to: Facilities Manager / Operations SupervisorJob Summary:The FM Administrator is responsible for providing administrative and coordination support to the facilities management team, ensuring smooth operations, documentation control, service request tracking, and client communications. The role requires strong organizational, communication, and system-handling skills.Key Responsibilities:<ul><li>Coordinate day-to-day administrative tasks for the FM team.</li><li>Maintain and update records of maintenance schedules, work orders, and service reports.</li><li>Handle tenant/client service requests and escalate to relevant departments.</li><li>Monitor and update CAFM systems (if applicable) for work order tracking and completion.</li><li>Support procurement processes (e.g., issuing LPOs, tracking deliveries).</li><li>Prepare and submit reports (daily, weekly, monthly) related to maintenance and operations.</li><li>Maintain records of AMC contracts, renewal schedules, and vendor performance.</li><li>Schedule and track preventive and corrective maintenance activities.</li><li>Assist with onboarding of new service providers/vendors.</li><li>Follow up on pending tasks with technicians, vendors, and subcontractors.</li><li>Coordinate internal meetings and maintain FM documentation and filing system.</li><li>Ensure compliance with company policies and HSE requirements.</li></ul>Qualifications &amp; Experience:<ul><li>Diploma or Bachelor's degree in Business Administration, Facilities Management, or equivalent.</li><li>2&ndash;4 years of experience in facilities management or administrative support in the UAE.</li><li>Familiarity with CAFM/CMMS systems (e.g., Maximo, Concept Evolution, etc.) is a strong advantage.</li><li>Proficient in MS Office (Excel, Word, Outlook).</li><li>Good communication and coordination skills.</li><li>Fluent in English (Arabic is a plus).</li></ul>Skills Required:<ul><li>Strong administrative and documentation skills</li><li>Time management and multitasking ability</li><li>Customer service orientation</li><li>Basic understanding of FM operations (MEP, housekeeping, soft/hard services)</li><li>Team coordination and task follow-up</li><li>Knowledge of UAE FM industry practices</li></ul>Employment Type:<ul><li>Full-time</li><li>Based on project requirements (residential, commercial, or mixed-use properties)</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per month

Facilities Management (FM) Administrator

Explore 2085+ Operations administrator in Dubai this October. Find roles across top companies and apply now to boost your career.