operations manager Jobs in Abu Dhabi United Arab Emirates

operations manager

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operations executive

INSPIRENTALS

<p>Operations Executive - INSPIRENTALS</p><p>INSPIRENTALS is one of the leading furnished apartment operators in the Abu Dhabi market, leveraging leading global channel platforms like Airbnb or Booking.com. INSPIRENTALS is on the mission to contribute to the dynamic growth of Abu Dhabi residential real estate rental market by leveraging its experience from other cities in Europe and the UAE and an attitude of excellence. We are here to support busy corporate professionals and freelancers, as well as other guests and tourists in their journey to discover and / or be a part of Abu Dhabi success story. On the other side of the equation, we support landlords, taking care of all the rental hassle as well as providing exceptional oversight, flexibility and enhanced investment returns.</p><p>We are playing in the market niche for high-standard fully equipped and furnished apartments in Abu Dhabi, focusing on corporate short-term and mid-term guests, as well as peak season tourist focusing on Formula 1, New Year&rsquo;s Eve and other sport and cultural events. Our careful preparation of the apartments, operational excellence and unparalleled customer level of service help us in creating wonderful experiences for our busy guests. To make it happen, we also apply best practices from other markets, modern but practical designs and cutting-edge smart home solutions. Our philosophy of excellence has been acknowledged by some of our key government and semi-government partners with whom we&rsquo;ve established strong partnerships.</p><p>We are professionals, landlords and investors ourselves, hence it&rsquo;s easy for us to develop long-term trust-based partnerships with landlords whose properties we manage as well as wider network of stakeholders like real estate agents, designers, direct channel referral network and corporate partners.</p><p>INSPIRENTALS team is growing and we&rsquo;re looking for a well-versed A-players who want to grow with the best in the industry. We&rsquo;re looking to fill vacancies for multiple roles. One of the key hires is Operations Executive.</p><p>Operations Executive is a field employee who is always very proactive, likes to create an impact and is always solution-oriented. He or she is very resourceful, immediate to answer and is not intimated by difficult guests and uncommon situations. In fact, the ideal candidate thrives in challenging situations. The role is ideal for a candidate that has strong operations experience with some customer facing exposure in a small-medium, non-highly hierarchical organization that would like to be part of a modern hospitality revolution.</p><p><b>Job profile:</b></p><ul><li>Assure properties are 100% guest ready</li><li>Run a pre-emptive maintenance calendar and checks (e.g. AC, pest control, carpets and sofas, smart lock batteries)</li><li>Be the first point of contact in case of apartment&rsquo;s malfunction</li><li>Coordinate suppliers and external stakeholders</li><li>Oversee, assist or run regular maintenance work and emergency interventions</li><li>Report and submit claims in case of any apartment damage</li><li>Support new units onboarding (e.g. technology set-up, procurement, photo shoot preparation)</li><li>Procure items during onboarding (e.g. furniture)</li><li>Run thorough checklists and sign-off on apartments renovation and readiness handover protocols</li><li>Procure and manage stock related to ongoing operations (e.g. coffee, tissues)</li><li>Manage company mini-warehouse</li><li>Assist in stakeholders visits to the apartments (e.g. owners, real estate agents, maintenance, suppliers)</li><li>Occasionally, assist guests in person, meet and greet VIP guests, collect cash, etc.</li><li>Occasionally, roll up sleeves and secure apartment&rsquo;s timely availability</li><li>Create tools and systems supporting work efficiency (e.g. manuals, checklists, workflows)</li><li>Manage apartment information and upload to relevant folders</li><li>Support other functions to accelerate business growth</li><li>6 days working week with rare possibility for early morning/ late evening, as needed</li><li>Permanent presence in Abu Dhabi</li><li>80% on-site time (e.g. renovated/onboarded properties, live properties, suppliers, government entities) and 20% remote from own home</li></ul><p><b>Candidate requirements:</b></p><ul><li>Always on time</li><li>Trustworthy and reliable</li><li>Always professional</li><li>Very organized</li><li>Detail-oriented</li><li>Focused</li><li>Responsive</li><li>Respectful</li><li>Autonomous</li><li>Excited to learn new things and grow with the company</li><li>Loved by team members, guests and external stakeholders</li><li>Fast learner</li><li>Guest first attitude</li><li>Can-do approach</li><li>Outstanding communication skills, both in writing and oral</li><li>Familiarity with processes, manuals, checklists</li><li>Ability to manage oneself (and others)</li><li>Ability to work under pressure</li><li>Nose for value and ability to prioritize tasks</li><li>Working proficiency of standard office software</li><li>Accommodation in Abu Dhabi City</li><li>Full working proficiency in English</li><li>UAE driving license</li></ul><p><b>Nice-to-have:</b></p><ul><li>Prior holiday homes / hospitality / customer service / quality control / operations / housekeeping / handyman experience</li><li>Command of typical short-term rental / holiday home software and systems (Property Management System, Pricing Tool, etc.)</li><li>Command of typical short-term rental / holiday home channels (Online Travel Agency like Airbnb, Classifieds like Property Finder, etc.)</li><li>Woking experience with project management tools (e.g. Asana, Jira, Breezeway)</li><li>Interest in DIY, handyman&rsquo;s work and smart home technology</li><li>Own mean of transportation as traveling to site/client visits may be required on short notice</li><li>Own visa</li><li>Immediate availability to join</li><li>Command of language other than English that is wildly spoken in the UAE</li></ul><p><b>Our offer:</b></p><ul><li>Unparalleled professional growth opportunity within the same or other departments</li><li>Hand-to-hand work with founding team</li><li>Trainings and support programs</li><li>1on1 mentoring program and feedback sessions</li><li>Respectful, meritocratic, fun working environment</li><li>Start-up culture</li><li>Up to 7,000 AED / month - depending on candidate&rsquo;s experience, visa requirements and mean of transportation</li><li>Discretionary bonus depending on individual and company performance</li><li>30 days of paid leave</li><li>Medical insurance</li><li>Technical support (e.g. SIM card, phone, etc.)</li><li>Company expenses covered (e.g. fuel, parking, phone bills)</li></ul><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED7,000.00 per month</p><p>Application Question(s):</p><ul><li>In how many days are you able to start?</li></ul><p>Language:</p><ul><li>English (Required)</li><li>Arabic (Preferred)</li></ul><p>License/Certification:</p><ul><li>Driver License valid in the UAE (Required)</li></ul><p>Location:</p><ul><li>Abu Dhabi (Required)</li></ul>

Operations Executive

Schiff Freight Services

<p>Key responsibilities</p><p>&middot; Shipment coordination: Plan, organize, and coordinate all inbound and outbound shipments.</p><p>&middot; Stakeholder liaison: Communicate and collaborate with suppliers, carriers, customs officials, and other internal and external stakeholders.</p><p>&middot; Compliance: Ensure all operations comply with relevant shipping regulations, customs procedures, and import/export requirements.</p><p>&middot; Process optimization: Monitor and analyze logistics processes to improve efficiency, reduce costs, and enhance service levels.</p><p>&middot; Documentation and reporting: Maintain accurate records of shipments, inventory, and customer information; prepare and submit timely reports.</p><p>&middot; Customer support: Address customer inquiries and concerns related to shipping and logistics.</p><p>Required skills and qualifications</p><p>&middot; Educational background: A bachelor's degree in supply chain management, logistics, or a related field is often required.</p><p>&middot; Experience: Proven experience in shipping or logistics operations.</p><p>&middot; Organizational skills: Strong organizational skills and attention to detail are crucial for managing multiple shipments and tasks.</p><p>&middot; Technical proficiency: Knowledge of logistics and supply chain software is often necessary.</p><p>&middot; Communication skills: Excellent communication and diplomacy skills are essential for effective internal and external communication.</p><p>Job Type: Full-time</p><p>Pay: Up to AED3,500.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Logistics - Operations: 2 years (Required)</li></ul><p>Language:</p><ul><li>English, Hindi, Malayalam, Arabic (Required)</li></ul><p>License/Certification:</p><ul><li>Driving License (Required)</li></ul><p>Location:</p><ul><li>Abu Dhabi (Preferred)</li></ul>

TRACTEBEL

<div>
 <strong>
  Job Title: Executive Admin &ndash; HR Operations
  <br/>
  <br/>
 </strong>
 <strong>
  Location:
 </strong>
 UAE (Dubai)
 <br/>
 <br/>
 <strong>
  Reporting To:
 </strong>
 HR Officer &amp; Office Manager
 <br/>
 <br/>
 <strong>
  Mission
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide clear, professional, and accurate advice and guidance to managers on a wide range of onboarding-related issues.
  </li>
  <li>
   Deliver HR operations support to managers and staff that is responsive and timely.
  </li>
  <li>
   Assist the Admin Manager in Dubai with day-to-day administrative activities.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ensure all new joiners in the Middle East are scheduled for mandatory inductions and maintain accurate tracking.
  </li>
  <li>
   Provide first-level support to Line Managers on all matters related to mandatory training, including follow-up and data file updates.
  </li>
  <li>
   Assist the Admin Manager in Dubai with daily administrative tasks and event organization.
  </li>
  <li>
   Coordinate with internal stakeholders to confirm induction dates and ensure timely communication and invitations to participants.
  </li>
  <li>
   Prepare reports as required by management.
  </li>
  <li>
   Manage new joiner announcements across the region.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Qualifications &amp; Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
  </li>
  <li>
   Ability to manage workflow in a fast-paced, lean environment with multiple and changing priorities.
  </li>
  <li>
   Experience in handling ambiguity and providing quick solutions/recommendations.
  </li>
  <li>
   Strong ability to maintain confidentiality regarding employee matters.
  </li>
  <li>
   Excellent interpersonal skills: patient, helpful, and professional as the first point of contact for employee issues.
  </li>
  <li>
   Ability to handle multiple projects and meet deadlines.
  </li>
  <li>
   Detail-oriented with exceptional organizational skills; accuracy is essential.
   <br/>
   <br/>
  </li>
 </ul>
 Business Unit: Tractebel
 <br/>
 <br/>
 Division: Tractebel Div2
 <br/>
 <br/>
 Legal Entity: TRACTEBEL ENGINEERING S.A., DUBAI BRANCH
 <br/>
 <br/>
 Professional Experience: Junior (experience &lt; 3 years)
 <br/>
 <br/>
 Education Level: Bachelor's Degree
 <br/>
 <br/>
 Company Name: Tractebel
</div>


Executive Admin - HR Ops

ENGIE

<div></div><div><div><div><div><div><div><div><b>Job Title: Executive Admin &ndash; HR Operations</b></div>
<div><b>
Location:</b> UAE (Dubai)<br>
<b>Reporting To:</b> HR Officer &amp; Office Manager</div>
<p></p>
<div><b>Mission</b></div>
<ul>
<li>Provide clear, professional, and accurate advice and guidance to managers on a wide range of onboarding-related issues.</li>
<li>Deliver HR operations support to managers and staff that is responsive and timely.</li>
<li>Assist the Admin Manager in Dubai with day-to-day administrative activities.</li>
</ul>
<p></p><div><b>Key Responsibilities</b></div>
<ul>
<li>Ensure all new joiners in the Middle East are scheduled for mandatory inductions and maintain accurate tracking.</li>
<li>Provide first-level support to Line Managers on all matters related to mandatory training, including follow-up and data file updates.</li>
<li>Assist the Admin Manager in Dubai with daily administrative tasks and event organization.</li>
<li>Coordinate with internal stakeholders to confirm induction dates and ensure timely communication and invitations to participants.</li>
<li>Prepare reports as required by management.</li>
<li>Manage new joiner announcements across the region.</li>
</ul>
<p></p><div><b>Key Qualifications &amp; Skills</b></div>
<ul>
<li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li>
<li>Ability to manage workflow in a fast-paced, lean environment with multiple and changing priorities.</li>
<li>Experience in handling ambiguity and providing quick solutions/recommendations.</li>
<li>Strong ability to maintain confidentiality regarding employee matters.</li>
<li>Excellent interpersonal skills: patient, helpful, and professional as the first point of contact for employee issues.</li>
<li>Ability to handle multiple projects and meet deadlines.</li>
<li>Detail-oriented with exceptional organizational skills; accuracy is essential.</li>
</ul></div></div></div></div><div></div><div><div><div><div><b>Business Unit: </b>Tractebel
</div></div></div></div><div><div><div><div><b>Division: </b>Tractebel Div2
</div></div></div></div><div><div><div><div><b>Legal Entity: </b>TRACTEBEL ENGINEERING S.A., DUBAI BRANCH
</div></div></div></div><div><div><div><div><b>Professional Experience: </b>Junior (experience &lt; 3 years)
</div></div></div></div><div><div><div><div><b>Education Level: </b>Bachelor's Degree
</div></div></div></div><div><div><div><div><b>Company Name: </b>Tractebel
</div></div></div></div><div><div><div><p>Why this matters to us</p>
<p>Our organisation is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. We offer reasonable accommodations upon request for individuals with disabilities.</p></div></div></div></div></div>

Taaeen

<div>
 <p>
  The opening below is with a
  <strong>
   prestigious federal entity in Abu Dhabi.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Purpose
  </strong>
 </p>
 <p>
  The Executive Assistant provides high-level administrative support to C-suite executives by handling complex schedules, confidential communications, business documentation, and executive-level coordination. This role ensures smooth day-to-day operations of the Executive Office and enables leaders to focus on strategic priorities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   1. Executive Support
  </strong>
 </p>
 <ul>
  <li>
   Manage complex calendars, scheduling meetings, prioritizing requests, and resolving conflicts.
  </li>
  <li>
   Prepare meeting agendas, minutes, presentations, and executive briefs.
  </li>
  <li>
   Handle all correspondence&mdash;emails, memos, reports&mdash;with discretion and accuracy.
  </li>
  <li>
   Draft, proofread, and edit executive-level documents.
  </li>
 </ul>
 <p>
  <strong>
   2. Travel &amp; Logistics
  </strong>
 </p>
 <ul>
  <li>
   Coordinate domestic and international travel arrangements (flights, hotels, visas, transport).
  </li>
  <li>
   Prepare detailed travel itineraries and manage travel-related expenses and reimbursements.
  </li>
 </ul>
 <p>
  <strong>
   3. Communication &amp; Stakeholder Management
  </strong>
 </p>
 <ul>
  <li>
   Serve as the main point of contact between executives and internal/external stakeholders.
  </li>
  <li>
   Maintain strong relationships with senior leaders, board members, clients, and partners.
  </li>
  <li>
   Handle confidential information with maturity, tact, and professionalism.
  </li>
 </ul>
 <p>
  <strong>
   4. Office &amp; Project Coordination
  </strong>
 </p>
 <ul>
  <li>
   Organize and oversee executive meetings, board sessions, and leadership events.
  </li>
  <li>
   Support high-level projects, follow up on action items, and ensure timely execution.
  </li>
  <li>
   Assist in budget oversight and vendor coordination for executive office activities.
  </li>
 </ul>
 <p>
  <strong>
   5. Operational Efficiency
  </strong>
 </p>
 <ul>
  <li>
   Improve processes and workflows to enhance executive productivity.
  </li>
  <li>
   Manage confidential filing systems, digital archives, and organizational documentation.
  </li>
  <li>
   Monitor deadlines, priorities, and commitments to ensure smooth operations.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills &amp; Competencies
  </strong>
 </p>
 <ul>
  <li>
   Strong organizational and multitasking skills
  </li>
  <li>
   Excellent written &amp; verbal communication
  </li>
  <li>
   High level of discretion and confidentiality
  </li>
  <li>
   Professional presence and stakeholder engagement
  </li>
  <li>
   Problem-solving and decision-making skills
  </li>
  <li>
   Strong attention to detail and time management
  </li>
  <li>
   Proficiency in MS Office Suite, Google Workspace, and executive productivity tools
  </li>
  <li>
   Ability to work independently and under pressure
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration or related field (preferred).
  </li>
  <li>
   5+ years of executive-level support experience; experience supporting C-suite preferred.
  </li>
  <li>
   Experience in fast-paced corporate or multinational environments.
  </li>
  <li>
   Bilingual abilities (English + Arabic) are a plus.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Work Environment
  </strong>
 </p>
 <ul>
  <li>
   Fast-paced, high confidentiality
  </li>
  <li>
   Frequent interaction with senior internal and external stakeholders
  </li>
  <li>
   May require occasional after-hours support based on executive commitments
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant

Confidential Careers

<div>
 <p>
  <strong>
   Role Overview
  </strong>
 </p>
 <p>
  The Executive Director &ndash; Support Services is responsible for leading and integrating all corporate support functions, ensuring operational excellence, governance, and service delivery across HR, Finance, Procurement, IT, Administration, and Facilities. This role partners with the CEO to develop organizational strategy, drive operational efficiency, and ensure that all support functions enable the organization&rsquo;s mission and long-term sustainability.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   1. Strategic Leadership &amp; Organizational Planning
  </strong>
 </p>
 <ul>
  <li>
   Lead the development and execution of support services strategies aligned with organizational goals.
  </li>
  <li>
   Provide executive-level advice on operations, resource planning, risk mitigation, and organizational development.
  </li>
  <li>
   Direct strategic initiatives that enhance operational efficiency and service quality.
  </li>
 </ul>
 <p>
  <strong>
   2. Governance, Policy &amp; Compliance
  </strong>
 </p>
 <ul>
  <li>
   Oversee development of policies, procedures, and governance frameworks across support departments.
  </li>
  <li>
   Ensure compliance with government regulations, audit standards, and corporate policies.
  </li>
  <li>
   Lead organizational readiness for internal and external audits.
  </li>
 </ul>
 <p>
  <strong>
   3. Financial &amp; Resource Management
  </strong>
 </p>
 <ul>
  <li>
   Work with Finance Director to oversee budgeting, cost optimization, and financial performance.
  </li>
  <li>
   Ensure efficient resource allocation and cost-effective service delivery.
  </li>
  <li>
   Guide CAPEX/OPEX planning and review financial proposals for major initiatives.
  </li>
 </ul>
 <p>
  <strong>
   4. HR &amp; People Management Oversight
  </strong>
 </p>
 <ul>
  <li>
   Guide HR strategy in talent acquisition, workforce planning, performance management, and employee engagement.
  </li>
  <li>
   Lead Emiratization initiatives and succession planning for critical roles.
  </li>
  <li>
   Ensure all people-related policies support organizational culture and leadership objectives.
  </li>
 </ul>
 <p>
  <strong>
   5. Procurement &amp; Contract Management
  </strong>
 </p>
 <ul>
  <li>
   Oversee procurement governance, supplier management, and contract negotiations.
  </li>
  <li>
   Ensure procurement aligns with government standards and delivers best value for money.
  </li>
 </ul>
 <p>
  <strong>
   6. IT &amp; Digital Transformation
  </strong>
 </p>
 <ul>
  <li>
   Provide executive oversight on IT operations, cybersecurity, and digital transformation programs.
  </li>
  <li>
   Ensure technology investments support strategic outcomes and operational efficiency.
  </li>
 </ul>
 <p>
  <strong>
   7. Administration, Facilities &amp; Operational Services
  </strong>
 </p>
 <ul>
  <li>
   Lead administration, logistics, facilities, and general services to ensure smooth operations.
  </li>
  <li>
   Ensure safe, compliant, and efficient work environments.
  </li>
  <li>
   Oversee office expansions, relocations, and asset management.
  </li>
 </ul>
 <p>
  <strong>
   8. Team Leadership &amp; Stakeholder Engagement
  </strong>
 </p>
 <ul>
  <li>
   Lead multiple department heads and develop high-performing teams.
  </li>
  <li>
   Act as the primary liaison for support services with internal departments and external partners.
  </li>
  <li>
   Present operational performance updates to executive committees and board members.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Management, Finance, HR, or related field (Master&rsquo;s preferred).
  </li>
  <li>
   15+ years of experience in corporate support functions, with at least 7 years in senior/executive leadership roles.
  </li>
  <li>
   Experience leading HR, Finance, Procurement, IT, and Operations functions.
  </li>
  <li>
   Strong understanding of UAE government/semi-government policies and operational standards (advantage).
  </li>
  <li>
   Proven track record in organizational transformation, governance, and policy development.
  </li>
  <li>
   Exceptional leadership, communication, and stakeholder management skills.
  </li>
 </ul>
</div>


Executive Director – Support Services - Emirati Applicants

LAITH Electromechanical llc

<p><b>Job Title:</b></p><p><b>Executive Secretary to MD / GM</b></p><p><b>Location:</b></p><p>Abu Dhabi, UAE</p><p><b>Position Overview:</b></p><p>We are seeking a <b>smart, professional, and well-presented Executive Secretary</b> to provide high-level administrative support to the Managing Director / General Manager. The ideal candidate must have <b>excellent English communication skills</b>, strong organizational abilities, and a proactive approach to managing executive tasks.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and maintain the MD/GM&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and organize correspondence, reports, presentations, and other documents with accuracy and confidentiality.</li><li>Handle incoming calls, emails, and inquiries professionally and promptly.</li><li>Coordinate internal and external meetings, ensuring all logistics and documentation are in place.</li><li>Maintain records, files, and databases in an organized and accessible manner.</li><li>Assist in drafting official communications and business letters.</li><li>Liaise with clients, vendors, and internal teams on behalf of the MD/GM.</li><li>Ensure smooth office operations and support in administrative tasks as required.</li><li>Maintain confidentiality of sensitive information at all times.</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li><b>Excellent proficiency in English (written and spoken)</b>.</li><li>Strong organizational and time-management skills.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Professional appearance and demeanor.</li><li>Ability to work under pressure and handle multiple tasks efficiently.</li><li>Strong interpersonal and communication skills.</li><li>Minimum 3&ndash;5 years of experience in a similar executive secretary or administrative role.</li></ul><p><b>Preferred Attributes:</b></p><ul><li>Smart, confident, and well-groomed.</li><li>Discreet and trustworthy with confidential information.</li><li>Proactive and resourceful in problem-solving.</li></ul><p><b>Employment Type:</b></p><p>Full-time, Office-based (Abu Dhabi)</p><p>Job Type: Full-time</p>

Secretary GM / MD

Explore 973+ Operations executive in Abu Dhabi United Arab Emirates this December. Find roles across top companies and apply now to boost your career.

973 operations executive jobs IN Abu Dhabi United Arab Emirates

Operations Executive

Operations Executive

Executive Admin - HR Ops

Executive Admin - HR Ops

Executive Assistant

Executive Director – Support Services - Emirati Applicants

Secretary GM / MD