operations coordinator

operations executive

Astromingroup

Job description:Job Summary:The Operation Executive is responsible for managing and supporting day-to-day logistics and operational activities in the KSA branch. This includes shipment coordination, documentation, team supervision, cost management, resolving operational issues, and ensuring smooth coordination across warehouse, transport, and client operations. The role requires strong organizational skills, leadership ability, and effective communication.Key Responsibilities:1. Shipment &amp; Transport CoordinationCoordinate inbound and outbound shipments with transport providers, warehouse teams, and clients.Track deliveries, monitor transit updates, and ensure timely movement of goods.Arrange pick-ups, deliveries, and urgent dispatch requirements.2. Team SupervisionSupervise warehouse helpers, drivers, and operational staff during daily tasks.Assign duties and monitor performance to ensure operational standards.Provide basic training on company SOPs, safety awareness, and operational processes.3. DocumentationPrepare shipping and delivery documents including invoices, packing lists, delivery notes, gate passes, and transport requests.Ensure proper filing and documentation for all shipments.Support customs-related documentation .4. Communication &amp; Client CoordinationAct as a key communication point for clients, suppliers, and internal departments.Provide shipment updates, handle customer queries, and resolve minor issues.Maintain good coordination with warehouse and transport teams to avoid operational delays.5. System &amp; ReportingUpdate ERP/WMS with shipment details, stock movement, and operational activities.Ensure accuracy in system entries and timely report submission.Prepare daily, weekly, and monthly operational performance reports.6. Issue ResolutionIdentify operational issues such as delays, documentation problems, or resource shortages.Implement quick solutions and corrective actions.Escalate major issues to the Operations Manager for further action.7. Budget &amp; Cost ManagementMonitor operational expenses including transportation cost, manpower allocation, overtime, and equipment usage.Support cost optimization initiatives and help maintain budget discipline.Ensure efficient utilization of resources to reduce unnecessary expenses.8. Compliance &amp; SafetyEnsure adherence to company policies, SOPs, and KSA logistics regulations.Reinforce safety practices and coordinate safety checks.Support internal and external audits as required.9. Vendor &amp; Government Coordination (KSA Specific)Coordinate with transport vendors, service providers, and suppliers.Assist in communication with customs, port authorities, and clearance agents when required.Required Qualifications &amp; Skills:1&ndash;3 years of experience in logistics or operations (KSA experience preferred).Experience in team coordination or supervision.Basic understanding of cost control or budget monitoring.Knowledge of KSA logistics processes, transport rules, and customs procedures (preferred).Strong communication skills in English (Arabic is an advantage).Good planning, follow-up, and issue-resolution skills.Ability to work under pressure and manage deadlines.Valid KSA Driving License (Mandatory ).Job Type: Full-timePay: &#65020;3,000.00 - &#65020;3,500.00 per month

Operations Executive

Matar Al Baqmi Holding Company

<div><h3 class="jobSectionHeader">Job Purpose</h3>
The Executive Secretary provides high-level administrative and executive support to senior management to ensure efficient office operations and effective decision-making. The role handles confidential information, manages executive schedules, coordinates communication, prepares reports, and supports daily business activities to enhance the overall productivity of the executive office<h3 class="jobSectionHeader">
Key Accountabilities</h3><h3 class="jobSectionHeader">
1. Executive Support</h3><ul>
<li>Manage executive calendars, appointments, meetings, and travel arrangements.
</li><li>Prepare meeting agendas, minutes, presentations, and follow-up action items.
</li><li>Handle confidential information with professionalism and discretion.
</li></ul><h3 class="jobSectionHeader">2. Office &amp; Administrative Management</h3><ul>
<li>Organize and maintain electronic and physical filing systems.
</li><li>Draft, review, and manage correspondence, memos, and reports.
</li><li>Monitor office supplies and coordinate with procurement when needed.
</li></ul><h3 class="jobSectionHeader">3. Communication &amp; Coordination</h3><ul>
<li>Act as the primary point of contact between executives and internal/external stakeholders.
</li><li>Maintain effective communication channels and ensure timely responses.
</li><li>Coordinate cross-departmental communication and follow-ups on pending tasks.
</li></ul><h3 class="jobSectionHeader">4. Documentation &amp; Reporting</h3><ul>
<li>Prepare and format documents, presentations, and executive reports.
</li><li>Ensure accuracy, completeness, and compliance with company standards.
</li><li>Collect data and compile status updates for management review.
</li></ul><h3 class="jobSectionHeader">5. Meeting &amp; Event Coordination</h3><ul>
<li>Arrange logistics for internal and external meetings and events.
</li><li>Coordinate venue bookings, travel, refreshments, and required materials.
</li><li>Ensure proper follow-up on decisions and meeting outcomes.
</li></ul><h3 class="jobSectionHeader">6. Executive Office Support</h3><ul>
<li>Support in policy, procedure, and workflow documentation.
</li><li>Assist in special assignments and projects as delegated by the executive.
</li><li>Maintain professionalism and confidentiality at all times.</li>
</ul>
Requirements<h3 class="jobSectionHeader">
Qualifications</h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.
</li><li>Diploma in Office Administration or Secretarial Studies is an advantage.
</li></ul><h3 class="jobSectionHeader">Experience</h3><ul>
<li>3&ndash;5 years of experience as an Executive Secretary, Personal Assistant, or Administrative professional.
</li><li>Experience supporting senior management or C-level executives preferred.
</li></ul><h3 class="jobSectionHeader">Skills &amp; Competencies</h3><ul>
<li>Excellent verbal and written communication skills.
</li><li>Strong organizational and time management abilities.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Ability to handle multiple tasks and prioritize effectively.
</li><li>Strong attention to detail and problem-solving skills.
</li><li>Professional demeanor and strong interpersonal skills.
</li><li>Ability to work under pressure and meet deadlines.
</li><li>High level of confidentiality and integrity.</li></ul></div>

Executive Secretary

Paris United Group

Location: Saudi Arabia Industry: Retail / Hypermarket / FMCG Employment Type: Full-Time Joining: Immediate Salary: SAR 3,500 + Company Accommodation + TransportationAbout Paris United GroupParis United Group is a leading retail, wholesale, and distribution company in Qatar and the GCC. With hypermarkets, express stores, distribution units, and service divisions, the Group is known for quality, innovation, and growth across diverse business sectors. We continue to expand our operational presence in Saudi Arabia with a strong commitment to excellence and customer satisfaction.Job SummaryWe are seeking a detail-oriented HR &amp; Admin Executive to manage HR operations, employee documentation, and administrative support for our KSA retail operations. The ideal candidate must have experience working in Saudi Arabia with strong knowledge of Saudi Labor Law and HR compliance.Key ResponsibilitiesHR Operations<ul><li>Manage employee onboarding, induction, and documentation</li><li>Prepare employment contracts, renewals, transfers, and letters</li><li>Maintain accurate personnel files and HR records</li><li>Assist in attendance, payroll documentation, and HR coordination</li><li>Support employee exit processes</li></ul>Compliance &amp; Government Portals<ul><li>Ensure compliance with Saudi Labor Law and HR regulations</li><li>Manage government portals: Qiwa, GOSI, Muqeem, Absher</li><li>Maintain accurate government-related documentation</li></ul>Administrative Management<ul><li>Oversee office operations and daily administrative tasks</li><li>Manage filing systems, correspondence, and office supplies</li><li>Coordinate with departments for smooth workflow</li><li>Assist with accommodation, transportation, and logistics support</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field</li><li>3&ndash;5 years&rsquo; HR/Admin experience in Saudi Arabia</li><li>Strong knowledge of Saudi Labor Law</li><li>Hands-on experience with Qiwa, GOSI, Muqeem, Absher</li><li>Excellent communication skills in English; Arabic is an advantage</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Saudi driving license preferred</li><li>Candidates currently in Saudi Arabia are highly preferred</li></ul>Key Skills<ul><li>HR documentation &amp; employee onboarding</li><li>Administrative management</li><li>Legal and compliance understanding</li><li>Government portals handling</li><li>Time management &amp; problem-solving</li><li>Professional communication</li><li>Multi-tasking &amp; organizational coordination</li></ul>Benefits<ul><li>Competitive salary package</li><li>Company-provided accommodation</li><li>Company transportation</li><li>Career growth opportunities in a leading GCC retail group</li><li>Professional and stable work environment</li></ul>How to ApplySend your CV to: careers@parisunitedgroup.com Subject Line: HR &amp; Admin Executive &ndash; Saudi ArabiaWhatsApp: +974 70034122, 77070697Job Type: Full-timePay: &#65020;3,000.00 - &#65020;3,500.00 per month

HR & Admin Executive (Prefer India Male Candidate)

Canyon Engineering Contracting Company

Job Title: Sales &amp; Estimation ExecutiveDepartment: SalesReports To: General Manager - Business DevelopmentJob Summary:A dynamic and technically sound Sales &amp; Estimation Executive with a mechanical Electrical engineering background and proven experience in electromechanical trading for bulk items. The ideal candidate will be responsible for developing accurate cost estimates, managing procurement, and driving sales for industrial-scale electromechanical products. The role demands strong vendor coordination, internal team collaboration, and the ability to manage multiple customer requirements simultaneously. This is a key role that bridges technical understanding with commercial acumen to ensure business profitability and operational efficiency.Responsibilities: The Sales and Estimation Executive will be responsible for managing bulk procurement and sales of electromechanical items. The role requires close coordination with internal teams, customers, and suppliers to ensure smooth, timely, and profitable operations. The candidate must ensure full compliance with sales and procurement SOPs and effectively use digital tools to optimize processes. A strong technical understanding of mechanical and electrical components is essential.<ul><li>Sales &amp; Estimation</li></ul>- Prepare accurate cost estimations and quotations for bulk electromechanical items- Ensure competitive pricing while maintaining target margins- Collaborate with the sales team to understand client requirements and convert inquiries into orders<ul><li>Procurement &amp; Vendor Management</li></ul>- Identify, evaluate, and liaise with reliable vendors for bulk electromechanical products- Negotiate pricing and delivery terms to ensure value- Track orders, delivery timelines, and inventory<ul><li>Order Management</li></ul>- Manage the end-to-end cycle from inquiry to billing- Resolve issues proactively to prevent delays- Maintain documentation and ensure SOP compliance<ul><li>Internal Coordination</li></ul>- Liaise with logistics, finance, and operations teams- Ensure alignment with internal workflows and cost controls- Write Dragonfly to confirm you have read the job description.<ul><li>Process Improvement &amp; Digital Tools</li></ul>- Follow SOPs and implement process improvements- Use Microsoft tools (Power BI, PowerApps, Teams, Lists, Office) for coordination, tracking, and reportingRequirements:<ul><li>Bachelor's in Mechanical / Electrical Engineering.</li><li>Minimum 3-5 years of experience in relevant role.</li><li>Deep knowledge of electromechanical products and bulk trading.</li><li>Strong estimation, analytical, and negotiation skills.</li><li>Experience with procurement and sales SOPs.</li><li>Proficiency in Microsoft tools: Teams, Power BI, Lists, PowerApps, Office Suite</li><li>Excellent communication and interpersonal skills.</li><li>Effective organizational and multitasking capabilities.</li></ul>Travel Requirements: This job requires travel.Availability to Relocate: Willingness to relocate if required.Job Type: Full-timePay: &#65020;3,500.00 - &#65020;5,000.00 per monthApplication Question(s):<ul><li>Are you employed or unemployed? If employed what's your current salary?</li><li>What is your notice period with current employer?</li><li>Write the word to confirm you have read the job description.</li><li>Any notice period? What is your expected salary?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Sales and Estimation: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>License/Certification:<ul><li>driving license (Required)</li></ul>Location:<ul><li>Khobar (Required)</li></ul>

Sales & Estimation Executive

Tasheel Law Firm

Role Purpose:To deliver accurate, visually compelling, and executive-level communication materials reflecting project performance, milestones, risks, and achievements for the HT &amp; FL Expansion Project. The role ensures consistent and high-quality reporting to internal and external stakeholders, including Board of Directors, corporate teams, and strategic partners.KEY ACCOUNTABILITIES &amp; ACTIVITIES:Executive Reporting &amp; Communication:<ul><li>Prepare comprehensive project reporting packages for Board meetings.</li><li>Translate technical, financial, and operational data into clear and concise executive presentations.</li><li>Develop communication briefs, milestone updates, and summaries for external partners and regulators.</li><li>Support corporate communication and investor relations with project updates.</li></ul>Data Consolidation &amp; Governance:<ul><li>Coordinate with PMO, Engineering, Procurement, Finance, Operations, and IT to validate project data.</li><li>Ensure alignment with project KPIs, governance standards, and corporate reporting frameworks.</li><li>Maintain data integrity across all communication and reporting channels.</li></ul>MIS &amp; Dashboard Development:<ul><li>Develop and maintain MIS dashboards for project monitoring using Power BI, Tableau, or Excel-based tools.</li><li>Build automated data pipelines ensuring timely and accurate reporting.</li><li>Design structured templates for cost, progress, and resource tracking.</li></ul>Stakeholder Communication:<ul><li>Act as the communication focal point for senior management, project leadership, and external stakeholders.</li><li>Ensure consistent messaging aligned with project governance and corporate communication principles.</li></ul>JOB SPECIFICATIONS:<ul><li>Bachelor&rsquo;s or master&rsquo;s degree in finance, Economics, Accounting, Engineering, or a related field.</li><li>2&ndash;6+ years of professional experience in financial modelling, project finance, infrastructure advisory, or investment analysis.</li><li>Direct PPP (Public-Private Partnerships) experience is required.</li><li>Strong proficiency in Excel, including VBA or advanced modelling functions.</li><li>Demonstrated ability to design and audit complex, multi-sheet financial models.</li><li>Solid understanding of project finance principles, cash-flow mechanics, and risk allocation.</li><li>Excellent analytical, problem-solving, and communication skills.</li><li>Familiarity with financial modelling tools (e.g., @Risk, Power BI, Python-based modelling tools).</li><li>Professional certifications such as FMVA, CFA, or CP3P are an advantage.</li></ul>Job Type: Full-time

External Communication Consultant

Machinser Technologies Pvt. Ltd

Sales ExecutiveCompany: Machinser Group | Odoo Silver Partner Location: Saudi Arabia (Only Saudi Citizens) Work Type: On-site Role | Arabic-Speaking RequiredWhy Join Machinser?Machinser Group is a leading Odoo Silver Partner, delivering smart, scalable ERP and CRM solutions across Saudi Arabia, UAE, Bahrain, and India. We&rsquo;re growing rapidly and looking for driven Sales Executives to expand our software sales operations in the KSA market.Role OverviewWe&rsquo;re hiring a Saudi National for the role of Software Sales Executive. You&rsquo;ll be responsible for identifying potential clients, presenting our ERP/CRM solutions, and achieving monthly sales targets. The role requires strong communication skills, professionalism, and a passion for technology-driven business solutions.You&rsquo;re a Great Fit If You:<ul><li>Are a Saudi citizen, fluent in Arabic and proficient in English</li><li>Have 1+ year of experience in sales (preferably in IT or software solutions)</li><li>Have excellent communication and negotiation abilities</li><li>Are target-driven and motivated by performance-based incentives</li><li>Understand ERP, CRM, or business software concepts</li><li>Are organized, proactive, and can work independently</li><li>Are available full-time during KSA working hours</li></ul>What We OfferBasic salary plus a performance-based incentive structure tied to monthly sales targets.Job Type: Full-timePay: &#65020;4,000.00 per month

Sales Executive

Basharsoft

<div><h2 class="jobSectionHeader">About the Company</h2>
Founded in 2011 by three Saudi brothers, the company began with a shared passion for creating the most delightful and authentic version of traditional luqaimat. After extensive recipe development and refinement with a professional chef, they perfected their signature product and opened their first branch in Dhahran.
Since then, the brand has grown into a well-known and much-loved concept in the Kingdom, recognized for its high-quality desserts inspired by Gulf traditions. The company has expanded its offerings to include a variety of classic and stuffed luqaimat, innovative sauces, savory items, and frozen products. It has also developed a strong franchise model, partnering with investors to further expand its footprint across the region.
The brand continues to focus on quality, consistency, and customer satisfaction, building a reputation as a leading name in the F&amp;B dessert market.<h2 class="jobSectionHeader">
Job Summary</h2>
We are seeking a visionary and dynamic Chief Executive Officer (CEO) to lead our growing Food and Beverage (F&amp;B) chain. The ideal candidate will have a proven track record in the F&amp;B industry, demonstrating strong business acumen, strategic thinking, and the ability to drive sustainable growth. This role involves overseeing all aspects of our business operations, setting strategic goals, and ensuring we maintain our reputation for quality and customer satisfaction.<h2 class="jobSectionHeader">
Key Responsibilities</h2><ul><li>
Strategic Leadership: Develop and implement a comprehensive strategy for the chain&rsquo;s growth and expansion, including market analysis, business development, and brand positioning.</li><li>
Operations Improvement: Work with the Operations team to enhance operational efficiency &mdash; optimizing processes, reducing costs, and improving service quality, without being involved in day-to-day operations.</li><li>
Financial Oversight: Lead budgeting, financial planning, and resource allocation. Monitor financial performance and make necessary adjustments to ensure growth and financial health.</li><li>
Team Leadership &amp; Development: Build, motivate, and mentor a high-performing management team. Foster a culture of excellence, collaboration, and continuous improvement.</li><li>
Stakeholder Relations: Act as the brand&rsquo;s representative to customers, investors, business partners, and the public. Build and maintain strong relationships with all key stakeholders.</li><li>
Innovation &amp; Quality Assurance: Drive innovation in menu design, service delivery, and customer experience. Maintain high standards of product quality and ensure compliance with health and safety regulations.</li><li>
Brand &amp; Marketing Strategy: Oversee brand positioning and marketing efforts. Guide promotional activities and public relations to boost visibility and reputation.</li><li>
KPI Setting: Establish and monitor KPIs (Key Performance Indicators) across departments, ensuring alignment with strategic objectives. Regularly review and adapt KPIs based on business needs and market trends.</li></ul><h2 class="jobSectionHeader">
Qualifications</h2><ul><li>
Education: Bachelor&rsquo;s degree in Business Administration, Hospitality Management, or a related field; MBA preferred.</li><li>
Experience:<ul><li>
At least 10 years in a leadership role within the F&amp;B industry, with multi-unit operations experience.</li><li>
At least 3 years in a CEO or equivalent senior executive role in F&amp;B, with demonstrable success.</li></ul></li><li>
Skills:<ul><li>
Strong financial/business acumen with experience in strategic planning and business development</li><li>
Excellent leadership and people management capabilities</li><li>
High-level communication and interpersonal skills for engaging with diverse stakeholders</li><li>
Innovative, creative, and customer-centric mindset</li></ul></li></ul></div>

CEO | Food and Beverage

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