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Skyloov Property Portal

We are looking for a proactive and detail-oriented Admin &amp; Operations Executive to support the daily administrative and operational activities of a fast-growing PropTech company. The role involves coordinating office operations, supporting property-related processes, managing vendor and client communications, and ensuring smooth execution of internal workflows and customer service operations.The ideal candidate should be organized, tech-savvy, and capable of handling multiple responsibilities in a dynamic real estate technology environment.Key ResponsibilitiesAdministrative Support<ul><li>Manage day-to-day office administration and operational coordination.</li><li>Maintain company records, and documentation.</li><li>Handle scheduling, meetings, and correspondence.</li><li>Support HR and finance teams with administrative tasks.</li></ul>Operations Management<ul><li>Support sales and leasing teams with documentation and CRM updates.</li><li>Track operational KPIs and prepare periodic reports.</li><li>Ensure timely processing of client requests and internal approvals.</li></ul>Client &amp; Vendor Coordination<ul><li>Act as a point of contact for clients</li><li>Follow up on pending tasks, payments, etc</li><li>Ensure high standards of customer experience and issue resolution.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Operations, Management, or related field.</li><li>2&ndash;5 years of experience in administration or operations, preferably in real estate, PropTech, or startups.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and coordination abilities.</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint) and CRM systems.</li><li>Ability to work in a fast-paced environment with minimal supervision.</li></ul>Preferred Skills<ul><li>Experience with property management software or CRM platforms.</li><li>Knowledge of real estate operations and documentation.</li><li>Strong analytical and reporting skills.</li><li>Problem-solving mindset with attention to detail.</li><li>Familiarity with UAE real estate operations is an advantage.</li></ul>KPIs / Performance Metrics<ul><li>Timely completion of operational tasks.</li><li>Accuracy of records and reporting.</li><li>Client and vendor satisfaction.</li><li>Response and resolution turnaround time.</li><li>Process efficiency and workflow improvements.</li></ul>Employment Details<ul><li>Industry: PropTech / Real Estate Technology</li><li>Department: Operations &amp; Administration</li><li>Employment Type: Full-Time</li><li>Location: Dubai, UAE</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Office Administrator

Metelegance

Job Title:Accountant &amp; Operations ExecutiveCompany: Metelegance General Trading L.L.C / Rafplay Location: UAE Job Type: Full-TimeAbout the RoleWe are looking for a highly detail-oriented Accountant &amp; Operations Executive to manage daily financial activities while ensuring smooth and error-free operational flow across invoicing, inventory, and payment tracking.This is a critical role that requires accuracy, accountability, and a strong sense of ownership across both accounts and backend operations.Key ResponsibilitiesAccounts &amp; Finance<ul><li>Handle daily invoicing ensuring all invoices are generated accurately and on time</li><li>Maintain accounts using Tally (mandatory)</li><li>Prepare and present accurate monthly financial statements and reports</li><li>Monitor accounts receivable &amp; payable</li><li>Track incoming payments from platforms such as , , payment links, bank transfers, and POS systems</li><li>Ensure no payment is missed, delayed, or unrecorded</li><li>Maintain proper records of cash inflow and outflow</li><li>Follow up on pending and overdue payments</li></ul>Reconciliation &amp; Accuracy Control<ul><li>Perform weekly and monthly reconciliations of:</li><li>Bank statements</li><li>Payment gateways (Tabby, Telr, payment links)</li><li>POS and cash collections</li><li>Identify and report any discrepancies immediately</li><li>Ensure 100% accuracy in financial records with zero tolerance for repeated errors</li></ul>Operations &amp; Documentation<ul><li>Ensure all delivery notes and invoices are properly issued, tracked, and signed</li><li>Maintain accurate documentation and filing systems (physical &amp; digital)</li><li>Ensure real-time updates (no backlog of entries)</li><li>Coordinate with warehouse/logistics for smooth order processing</li></ul>Inventory &amp; Procurement Control<ul><li>Maintain and update stock records in real-time</li><li>Ensure accurate stock tracking between system and warehouse</li><li>Prevent duplicate purchasing by verifying stock before placing orders</li><li>Verify purchase requests based on existing inventory levels</li><li>Maintain minimum stock and reorder levels</li></ul>Daily &amp; Weekly Reporting<ul><li>Maintain a daily closing report, including:</li><li>Total invoicing</li><li>Payments received (by channel)</li><li>Pending collections</li><li>Stock movement summary</li><li>Provide weekly reports to management, covering:</li><li>Sales vs collections</li><li>Outstanding payments</li><li>Stock status</li><li>Operational gaps/issues</li></ul>Process Control &amp; Ownership<ul><li>Ensure zero missed invoices, delivery notes, or financial entries</li><li>Cross-check all transactions for accuracy</li><li>Identify gaps and suggest improvements in systems and workflows</li><li>Take full ownership of accounts and operations without constant follow-up</li></ul>Requirements<ul><li>Proven experience in accounting + operations (e-commerce/retail preferred)</li><li>Strong working knowledge of Tally (mandatory)</li><li>Ability to prepare accurate monthly financial statements</li><li>Strong knowledge of invoicing, stock management, and payment tracking systems</li><li>Experience handling multi-channel payments (Tabby, Telr, payment links, POS)</li><li>Proficient in Excel and accounting systems</li><li>Highly organized with strong attention to detail</li><li>Ability to multitask and meet deadlines efficiently</li></ul>Preferred Candidate<ul><li>Experience in UAE market</li><li>Background in retail / e-commerce / trading companies</li><li>Strong coordination skills with warehouse and sales teams</li></ul>What We Offer<ul><li>Growth opportunity in a fast-growing e-commerce &amp; EV business</li><li>Dynamic and supportive work environment</li><li>Opportunity to work across finance + operations (multi-skill role)</li></ul>How to ApplyApply via Indeed or send your CV to: [your email]Important NoteCandidates must be extremely detail-oriented. Any history of missed entries, inaccurate reporting, or poor tracking will not be suitable for this role.This role is critical to the company&rsquo;s daily operations. We are looking for someone who treats this responsibility as their own business.Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Accounts & Operations Coordinator (E-commerce & Retail)

Time Express Parcels

Job Title - Operations Manager &ndash; Last Mile DeliveryLocation - Dubai, UAECompany - Time Express ParcelsJob Type - Full-timeJob DescriptionAbout Us Time Express Parcels is a rapidly growing logistics company in the UAE, specializing in fast and reliable last-mile delivery solutions. As we continue to expand our distribution network, we are looking for a highly driven Operations Executive to lead and optimize our delivery operations.Role Overview Operations Executive will be responsible for managing end-to-end delivery operations, overseeing fleet performance, and ensuring high service standards. This role requires a hands-on leader with strong experience in high-volume logistics environments.Key Responsibilities<ul><li>Manage and oversee last-mile delivery operations and driver fleet</li><li>Ensure efficient route planning, dispatch, and delivery execution</li><li>Monitor key KPIs such as On-Time Delivery (OTD), delivery success rate, and cost efficiency</li><li>Implement and improve SOPs for sorting, dispatch, and delivery processes</li><li>Collaborate with HR for recruitment, onboarding, and training of drivers</li><li>Handle manpower planning, especially during peak seasons</li><li>Maintain safety standards and compliance across fleet operations</li><li>Drive continuous improvement using data analysis and performance insights</li><li>Ensure excellent customer experience from dispatch to final delivery</li></ul>Requirements<ul><li>Minimum 5+ years of experience in logistics or last-mile delivery operations</li><li>Prior experience with Amazon (AMZL) or similar high-volume logistics operations preferred</li><li>Strong leadership skills with experience managing large teams</li><li>Data-driven mindset with strong analytical and problem-solving skills</li><li>Ability to work in a fast-paced, high-pressure environment</li><li>Excellent communication and organizational skills</li></ul>Preferred Qualifications<ul><li>Experience in e-commerce or courier/logistics companies</li><li>Knowledge of UAE delivery operations and compliance</li><li>Familiarity with routing software and delivery management systems</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Performance-based incentives</li><li>Career growth opportunities in a fast-scaling company</li><li>Dynamic and professional work environment</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have experience in last-mile delivery operations?</li><li>How many drivers have you managed at peak capacity?</li><li>Are you currently based in the UAE?</li></ul>Work Location: In person

Operations Manager – Last Mile Delivery (Ex-Amazon Preferred)

Aegis

<div>why aegis
<div></div>Our People: our greatest Strength and Asset. Passionate, Motivated, Ambitious. These are the qualities that we look for in individuals who strive to join our team. Our hands on training and development program helps our employees unleash their potential and contribute effectively to both company and individualistic growth.
 
 
We will encourage and empower our team members to take leadership roles and provide a transparent, expressive, flat and collaborative work environment.<div> 
</div>As we are steadily growing we are always looking for talent to complement our team; Graduate trainees and Experienced professionals are welcome to contact us any time irrespective of the open and announced position shown on this page.
<div><h2 class="jobSectionHeader">Associate International Sales Operations</h2>
<h3 class="jobSectionHeader">About the job</h3>
We are seeking a detail-oriented and proactive Associate Sales Operations Executive to support the post-sales operations for our commodity trading business. This role involves end-to-end contract execution, coordination with sourcing and shipping teams, and ensuring smooth documentation, banking, and client interactions related to shipments.
<h3 class="jobSectionHeader">Key Responsibilities</h3>
Prepare and issue post-sale Sales Offers and Confirmations to clients.
Coordinate contract execution and ensure timely performance as per agreed terms.
Liaise with sourcing teams and clients to monitor shipment schedules and readiness.
Coordinate with the vessel operations and shipping teams to align shipment schedules, vessel laycans, and loading plans.
Track and monitor shipment progress, update internal trackers, and maintain accurate shipment records.
Prepare and compile shipping documents such as invoices, packing lists, certificates of origin, bills of lading, and any custom-specific documents.
Issue NN documents and forward complete sets to clients within stipulated timelines.
Prepare documents under Letter of Credit (LC) and Cash Against Documents (CAD) terms; ensure compliance with UCP600 and negotiate documents with banks accordingly.
Follow up with clients and banks to ensure timely payment realization.
Maintain and update the Outstanding Payments List (O/S list) and share regular updates with the team.
Assist in managing internal documentation and reporting workflows using Excel, G-suite, and collaborative tools.
Digital Record Keeping 
<h2 class="jobSectionHeader">Requirements</h2>
<h3 class="jobSectionHeader">Education:</h3>
Graduate in any discipline
Specialization in International Business, Commodity Trade, Sales and Marketing or related fields will be preferred.
<h3 class="jobSectionHeader">Experience:</h3>
1&ndash;3 years in a similar post-sales or trade operations role within a commodity trading, , or export-import company.
Freshers with a strong academic background and a flair to learn will also be considered.
<h3 class="jobSectionHeader">Technical Skills:</h3>
Advanced proficiency in Excel, Word, PowerPoint.
Comfortable using G-suite tools (Sheets, Docs, Drive, etc.).
Experience with Slack, Notion, Adobe Acrobat/Reader, and internal collaboration systems.
<h3 class="jobSectionHeader">Language Skills:</h3>
Good command of English (written and spoken) is essential.
Knowledge of an additional foreign language such as Russian, Greek, or German will be an added advantage.
<h3 class="jobSectionHeader">Soft Skills:</h3>
Strong organizational and time management skills.
Detail-oriented with a high level of accuracy.
Effective communicator &ndash; written and verbal.
Ability to multitask and work under tight timelines. 
<h2 class="jobSectionHeader">Benefits</h2>
<h3 class="jobSectionHeader">What We Offer</h3>
A dynamic and fast-paced work environment in a global commodity trading setup.
Hands-on exposure to full trade lifecycle and operations.
Career growth opportunities for the right candidate. 
<h3 class="jobSectionHeader">Desired Skills and Experience</h3>
Education: Graduate in any discipline Specialization in International Business, Commodity Trade, Sales and Marketing or related fields will be preferred. Experience: 1&ndash;3 years in a similar post-sales or trade operations role within a commodity trading, , or export-import company. Freshers with a strong academic background and a flair to learn will also be considered. Technical Skills: Advanced proficiency in Excel, Word, PowerPoint. Comfortable using G-suite tools (Sheets, Docs, Drive, etc.). Experience with Slack, Notion, Adobe Acrobat/Reader, and internal collaboration systems. Language Skills: Good command of English (written and spoken) is essential. Knowledge of an additional foreign language such as Russian, Greek, or German will be an added advantage. Soft Skills: Strong organizational and time management skills. Detail-oriented with a high level of accuracy. Effective communicator &ndash; written and verbal. Ability to multitask and work under tight timelines. 
Interested candidates, please send your CV to:
HR@weareaegis.com 
</div> 
 
 
 
<div>READY FOR A NEW CHALLENGE? GET IN TOUCH</div></div>

Associate International Sales Operations

cannata worldwide cargo services

FULL JOB DESCRIPTIONCannata Worldwide Cargo Services LLC is a leading logistics and freight forwarding company specializing in air, sea, and land services across the UAE, Africa, the GCC, and the Middle East regions. We pride ourselves on our operational excellence, customer commitment, and innovative logistics solutions.We are looking for a highly organized, proactive, and detail-oriented operation executive - Land Transportation to join our dynamic team. The successful candidate shall be responsible for the full operational oversight and execution of overland logistics activities, including but not limited to the coordination, supervision, and documentation of internal and external heavy truck drivers engaged in cross-border cargo movements. The Employee shall ensure that operational activities are carried out in compliance with Company policies, applicable UAE laws, and international transport and customs regulations.<ul><li>Act as the primary liaison for internal and external heavy truck drivers assigned to cross-border routes.</li><li>Issue shipment instructions, dispatch orders, and route schedules in a clear and documented manner.</li><li>Monitor driver location and route adherence in real-time, using tracking systems or manual check-ins as required.</li><li>Respond to and address driver queries, operational disruptions, and emergencies during transit in coordination with the Land Freight Manager.</li><li>Maintain an accurate and up-to-date shipment schedule covering dispatch, transit, and delivery timelines.</li><li>Coordinate with all relevant departments (customs, warehouse, client services) to ensure smooth and timely cargo movements.</li><li>Promptly report and document any deviation from agreed delivery timelines.</li><li>Ensure collection of original, signed Proof of Delivery documents from drivers post-delivery.</li><li>Review PODs for accuracy, completeness, and compliance with client and Company standards.</li><li>Submit PODs for system entry and archiving in accordance with Company retention protocols.</li><li>Accurately input and maintain all shipment records, driver assignments, and delivery confirmations in the Company&rsquo;s ERP system.</li><li>Ensure that digital and physical records are organized and retrievable in compliance with Company policies and applicable data protection laws.</li><li>Immediately report any discrepancies or omissions to the Line Manager or designated supervisor.</li><li>Ensure all driver activities and vehicle operations comply with UAE Federal Traffic Laws, RTA regulations, and GCC cross-border transport requirements.</li><li>Verify that all transport documentation, including customs declarations and border permits, are valid and present during shipment.</li><li>Maintain current knowledge of regulatory changes impacting land freight transport in the UAE and surrounding jurisdictions.</li><li>Maintain logs of scheduled preventive and corrective maintenance for all internal fleet vehicles.</li><li>Coordinate with the Fleet Maintenance Department to minimize vehicle downtime.</li><li>Record all service entries and related documentation in the ERP system.</li><li>The Employee shall be held accountable for the following deliverables, which shall form part of their performance assessment; Timely dispatch and delivery of assigned shipments, Accurate ERP entries and proper documentation filing, Driver compliance with Company policies and UAE/GCC regulations, Proper acquisition and submission of PODs, Coordination of truck servicing without operational disruption, Adherence to all HSE reporting and safety protocols.</li></ul>Job Requirement<ul><li>Bachelor&rsquo;s degree in Logistics, Supply Chain Management, Business Administration, or a related discipline from a recognized institution.</li><li>Minimum of 3&ndash;5 years of hands-on experience in logistics or land freight operations, preferably within the UAE or GCC region.</li><li>In-depth knowledge of UAE road traffic and transport laws applicable to heavy vehicles.</li><li>Familiarity with cross-border transport regulations and customs procedures within the GCC.</li><li>Proficiency in ERP systems used for logistics and transport operations.</li><li>Strong command of Microsoft Office applications, particularly Excel, Word, and Outlook.</li><li>Ability to interpret and act upon operational data and shipment documentation.</li><li>High attention to detail and organizational ability.</li><li>Strong interpersonal and communication skills, both written and verbal.</li><li>Capacity to work under pressure, solve problems independently, and adapt to shifting priorities.</li><li>Team-oriented mindset with the ability to collaborate across departments.</li><li>Fluency in English (written and spoken) is mandatory.</li><li>Proficiency in Arabic is advantageous and preferred.</li></ul>Work Location: In person

Operation Executive - Heavy Truck Transportation (UAE)

Al-Futtaim

<div>
 
 Overview Of The Role:
 
 
 
 <ul>
 <li>
 The Admin Executive assists the Administration Department in effectively coordinating administrative tasks, including data management, property management, and office maintenance. The role involves creating efficient processes for tracking lease agreements and ensuring compliance with property standards while developing relationships with internal and external stakeholders. This position is pivotal in supporting the smooth operation of facilities and maintaining thorough documentation and reporting. Success in this role requires a detailed-oriented approach to manage assets, coordinate renewals, and monitor supplies efficiently.
 
 
 </li>
 </ul>
 
 What You Will Do:
 
 
 
 Property Management
 
 
 <ul>
 <li>
 Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.
 </li>
 <li>
 Ensure all lease agreements are created in REFX and properly tracked.
 </li>
 <li>
 Ensure leases are attested as per the requirements of the Emirate.
 </li>
 <li>
 Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.
 
 
 </li>
 </ul>
 Data Management
 
 
 <ul>
 <li>
 Ensure all administrative data is consistently updated, error-free, and securely managed.
 </li>
 <li>
 Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.
 
 
 </li>
 </ul>
 Office Maintenance
 
 
 <ul>
 <li>
 Manage Annual Maintenance Contracts (AMC) for critical office systems including HVAC, MEP works, IT infrastructure, waste management, and pest control.
 </li>
 <li>
 Coordinate with vendors and monitor their performance to ensure cost-efficiency and compliance with contractual terms.
 
 
 </li>
 </ul>
 General Administration
 
 
 <ul>
 <li>
 Create Purchase Requisitions (PRs) for all services managed by the HR and Admin Department and verify invoices for payment.
 </li>
 <li>
 Ensure timely payment of utilities and telecommunications to avoid service interruptions.
 </li>
 <li>
 Maintain stock levels and records for stationery and cafeteria supplies and coordinate replenishment based on consumption trends.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Strong organizational and systematic approach to tasks.
 </li>
 <li>
 High attention to detail ensuring accuracy in all data management.
 </li>
 <li>
 Proficient in communication and teamwork in a collaborative environment.
 </li>
 <li>
 Ability to manage vendors and maintain compliance with service agreements.
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facilities Management, or a related field.
 </li>
 <li>
 Proficiency in MS Office, particularly Word and Excel.
 </li>
 <li>
 Organized and systematic with high attention to detail.
 </li>
 <li>
 Strong communication skills with a positive attitude towards teamwork.
 </li>
 </ul>
</div>

Administration Executive | AlFuttaim Engineering | Emirati Talent

Excellence Group

Job SummaryWe are seeking a highly organized and proactive Administrative Executive &amp; Executive Assistant to support both daily operations and senior management. This role is ideal for someone who can efficiently manage administrative tasks while providing high-level executive support in a fast-paced environment.You will play a key role in ensuring smooth business operations, effective communication, and strong coordination between teams, clients, and leadership.Key ResponsibilitiesExecutive Support<ul><li>Manage calendars, schedule meetings, and coordinate appointments for senior management</li><li>Prepare and draft emails, reports, and presentations</li><li>Act as a point of contact between management, clients, and internal teams</li><li>Track tasks and follow up to ensure timely completion</li><li>Handle confidential information with discretion</li></ul>Administrative &amp; Operations<ul><li>Coordinate daily schedules, client appointments, and service requests</li><li>Respond to customer inquiries and ensure high service standards</li><li>Manage staff schedules, attendance, and operational coordination</li><li>Monitor ongoing tasks and ensure timely service delivery</li><li>Provide general administrative support to management</li></ul>Coordination &amp; Support<ul><li>Assist with project coordination and documentation</li><li>Maintain organized records and filing systems</li><li>Support business operations with ad hoc tasks as required</li></ul>Requirements<ul><li>2&ndash;4 years of experience in administration, customer service, or executive support</li><li>Strong communication skills in English (written and verbal)</li><li>Excellent organizational and multitasking abilities</li><li>Ability to work in a fast-paced environment and manage multiple priorities</li><li>Proficiency in Microsoft Office (Excel, Outlook, Word)</li><li>Professional, reliable, and detail-oriented</li></ul>Job Types: Full-time, PermanentWork Location: In person

Administrative Assistant

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