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operations executive

AW Rostamani

<div>Job Purpose
The Freight Operations Executive is responsible for managing the end-to-end coordination of import and export shipments across air, sea, and land freight The role ensures accurate documentation, regulatory compliance, timely shipment execution, and effective communication with customers and stakeholders, thereby supporting operational efficiency, service excellence, and cost control within the supply chain function
Job Responsibilities
Shipment Coordination &amp; Execution
<ul><li>Manage end-to-end coordination of import and export shipments (air, sea, and land freight)
</li><li>Book shipments with airlines, shipping lines, NVOCCs, and transport providers
</li><li>Prepare and verify shipping documentation, including:
<ul><li>HBL / MBL
</li><li>AWB
</li><li>Commercial Invoice
</li><li>Packing List
</li><li>Certificate of Origin, etc
</li><li>Coordinate cargo pick-ups, deliveries, and load planning activities
</li></ul></li></ul>Documentation &amp; Compliance
<ul><li>Ensure all documentation complies with customs regulations, port authority requirements, and international trade laws
</li><li>Submit online documentation via relevant platforms (eg Dubai Trade, E-Mirsal 2, where applicable)
</li><li>Maintain accurate records for audit and compliance purposes
</li><li>Verify HS codes, applicable duties and taxes, and ensure correct customs declarations
</li></ul>Customer Service &amp; Communication
<ul><li>Act as the primary operational point of contact for customers
</li><li>Provide regular shipment updates, including ETD/ETA notifications, exceptions, and delays
</li><li>Manage service-related queries, resolve operational issues, and coordinate effectively with internal teams
</li></ul>Coordination with Internal &amp; External Stakeholders
<ul><li>Shipping lines and airlines
</li><li>Transport providers and warehouse teams
</li><li>Customs brokers
</li><li>Agents at origin and destination
</li></ul>Cargo Tracking &amp; Monitoring
<ul><li>Track shipments through carrier platforms and internal systems
</li><li>Monitor cargo status to prevent demurrage, detention, storage charges, and other avoidable costs
</li><li>Promptly escalate operational risks or exceptions to the relevant stakeholders
</li></ul>Operational Efficiency &amp; Reporting
<ul><li>Maintain shipment logs and prepare weekly and monthly operational reports
</li><li>Support continuous improvement initiatives related to SOPs, workflows, and service quality
</li><li>Ensure adherence to company policies, KPIs, and SLAs
</li></ul>Problem Solving &amp; Issue Resolution
<ul><li>Manage daily operational challenges, including cargo delays, documentation discrepancies, customs issues, or carrier changes
</li><li>Proactively identify solutions to minimise customer impact and maintain service standards
</li></ul>Qualifications / Experience / Competencies
<ul><li>Bachelor&rsquo;s Degree
</li><li>Minimum of 5 years&rsquo; experience in the freight forwarding industry, preferably within a fast-paced operational environment
</li><li>Strong decision-making ability
</li><li>Systematic, well-organised, and process-driven approach to work
</li><li>Strong problem-solving and troubleshooting skills</li></ul></div>
 <div><div>AW Rostamani Group is a leading multi-sector family business in the Middle East, driven by a legacy of over seven decades. Its operations span across a diverse range of sectors including automotive, real estate, retail, lighting solutions, travel, logistics, agritech and sustainable packaging, the Group serves over 155,000 customers and 24,000 businesses annually, supported by a diverse team of more than 3,000 employees. 
</div><div></div> 
<div>Guided by its purpose to enrich lives across generations, AW Rostamani Group is dedicated to building purposeful businesses that meaningfully impacts people, industries and the planet. By Championing innovation, sustainability, and progress, AW Rostamani Group leads transformative change - creating a future where opportunity and progress go hand in hand. 
</div><div></div> 
<div>Rooted in its rich legacy and guided by its values, AW Rostamani Group continues to lead with focus on the future, nurturing partnerships and delivering excellence across its operations. 
</div><div></div> 
<div>For more information, visit www.awrostamani.com .</div></div>

Operations Executive

Inchcape Shipping Service

<div>Who We Are: 
At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations. 

Role Summary: 
The role of the Operations Executive will be to coordinate and manage all crew-related operational activities for assigned vessels, ensuring timely crew planning, documentation, mobilization and smooth communication between vessels, crew members, manning agencies, and internal departments. The role ensures efficient crew deployment while maintaining compliance with company policies. 
Contract: Permanent

Location: Dubai, UAE (On-Site) 
Key Responsibilities:<div></div><ul><li><div> 
</div></li>
</ul> 
<ul><li>Deliver high service standards by proactively driving improvement and change.</li>
<li>Work flexibly across time zones and outside office hours with a positive, team-oriented approach.</li>
<li>Coordinate port operations, including vessel attendance and government-related contracts.</li>
<li>Plan and deploy crew in line with vessel schedules, managing visa documentation and compliance.</li>
<li>Communicate effectively with customers, vendors, manning agents, vessels, hotels, drivers, and internal teams.</li>
<li>Identify, implement, and record cost-saving initiatives without compromising service quality.</li>
<li>Maintain compliant vessel files, SOPs, and handle complaints in line with company procedures.</li>
<li>Source materials from reliable vendors, maintain and assess the vendor database with due diligence.</li>
<li>Validate delivery notes and vendor invoices, report discrepancies, and submit documentation to Finance.</li>
<li>Respond promptly to escalations, engaging directly with customers to resolve issues.</li></ul> 


Candidate Requirements: 
<ul>
<li>
Excellent communication skills (written and verbal)</li>
<li>Basic knowledge on crew movements</li>
<li>Strong organisational and planning skills</li>
<li>Ability to coordinate multiple crew changes simultaneously</li>
<li>Problem-solving and decision-making skills under time pressure</li>
<li>Ability to work under pressure and meet tight deadlines</li>
<li>Ability to handle emergencies and last-minute changes efficiently</li>
<li>Ability to work independently as well as part of a team</li>
<li>Bachelor&rsquo;s degree</li>
<li>Proficiency in MS Office applications (Excel, Word, Outlook)</li>
<li>Flexible working in shifts (night shift)</li></ul> 


You will receive: 
A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy: 
<ul>
<li>
A place to grow your career - we&rsquo;ll help you set big goals and exceed them.</li>
<li>Competitive salary package. 
</li>
<li>Work with talented, committed, and supportive teammates.</li>
<li>Value Award celebration events.</li></ul> 


Why Inchcape Shipping Services? 
We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry. 
Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these: 

Global Perspective - we connect the world and see the bigger picture.

The Power of People - we rely on the strength of local agent knowledge and relationships.

Progress - we adopt new thinking and push for positive change in our industry. 
#WeAreInchcape 
Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success. 

Additional Information: 
Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location. 

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them. 
#LI-Onsite</div>

UAE - Operations Executive

ZRC International FZCO

CompanyZRC International (ZRCI) is a specialist business consulting firm delivering Governance, Risk &amp; Compliance (GRC), Transformation and AI-enabled advisory services. We support organisations navigating complex regulatory environments and large-scale transformation programmes through pragmatic, technology-enabled solutions.Our expertise spans Cyber Security, AI Governance &amp; Compliance, SOX (Sarbanes-Oxley), Business and IT Controls Transformation (including SAP S/4HANA and Oracle Fusion), Controls Optimisation, Internal Audit, ESG, IPO Governance Readiness and regulatory compliance.Founded in 2023, ZRCI was established as a strategic extension of our UK-headquartered affiliate, ZR Consultants, supporting our continued growth across the UAE and wider region. As a fast-growing consultancy, we pride ourselves on delivering high-quality, commercially focused solutions with agility and professionalism.To learn more, please visit www.zrc.ae.Role OverviewWork type: Full timeLocation: Hybrid &ndash; Dubai or Abu DhabiWe are seeking a dynamic and highly organised Business Operations Executive to play a pivotal role at the centre of our growing consultancy. Working closely with senior leadership, this position combines executive support, business development coordination, marketing delivery and operational oversight.You will help drive commercial growth initiatives, strengthen ZRC&rsquo;s brand presence and ensure the smooth day-to-day running of internal operations. This is a highly varied role suited to someone proactive, detail-oriented and comfortable working within a fast-paced, high-performance consulting environment.This opportunity is ideal for someone who enjoys autonomy, thrives in a &ldquo;roll-up-your-sleeves&rdquo; culture and wants to make a tangible impact within a scaling advisory firm.To apply, candidates must demonstrate prior experience within the management consulting, Governance or professional services sector. While the role spans a broad range of responsibilities, we encourage applications from candidates who may not meet every requirement but bring strong potential and initiative.Key ResponsibilitiesExecutive &amp; Operational Support&middot; Manage senior leadership diaries, inboxes and scheduling of internal and external meetings.&middot; Coordinate complex travel logistics including flights, visas, accommodation and executive arrangements.&middot; Support core business operations including document management, expense tracking, supplier coordination and award submissions.&middot; Maintain accurate timesheets using MyHours.&middot; Prepare high-quality presentations, proposals and professional documentation.&middot; Provide flexible operational support across evolving business needs.Business Development &amp; Marketing&middot; Conduct market and prospect research to support strategic client targeting.&middot; Identify key stakeholders and assist with outreach activities using tools such as Apollo.&middot; Maintain and update company profiles across supplier portals and procurement platforms.&middot; Monitor supplier portals for opportunities and coordinate registrations.&middot; Prepare weekly commercial and operational reporting packs for senior management.&middot; Support development of targeted marketing campaigns aimed at blue-chip organisations.&middot; Create and maintain professional client-facing proposals and presentation materials.&middot; Manage digital content across LinkedIn, X and the company website.&middot; Maintain and continuously update the website to ensure accuracy and brand consistency.&middot; Plan and execute content calendars aligned with business objectives.&middot; Design branded visual assets using Canva.&middot; Support brand growth through consistent and engaging digital storytelling.&middot; Arrange meetings and coordinate follow-ups with prospective clients.Recruitment &amp; Talent Coordination&middot; Support the end-to-end recruitment lifecycle including advertising roles, screening applicants and coordinating interviews.&middot; Maintain recruitment trackers and candidate records.&middot; Manage candidate pipelines via platforms such as Indeed.&middot; Format CVs and prepare professional candidate profiles for client submissions.Skills &amp; Qualifications&middot; Exceptional written and verbal English communication skills.&middot; Demonstrable experience supporting senior stakeholders within consulting or professional services.&middot; Strong proficiency in Microsoft Outlook, Word, Excel and PowerPoint.&middot; Confident using Canva and digital content tools.&middot; Highly organised with strong multitasking and prioritisation skills.&middot; Able to work independently, take ownership and manage competing priorities.&middot; Professional, discreet and trustworthy when handling confidential information.&middot; Experience within a high-growth consultancy or advisory environment is advantageous.&middot; Willingness to undergo enhanced background checks where required.We kindly request that recruitment agencies do not contact us regarding this role.Equal OpportunitiesAs a proud Ethnic Minority-Owned business, ZRC International is committed to diversity, inclusion and equal opportunity. We welcome applications from candidates of all backgrounds and believe that diverse perspectives strengthen our organisation and the value we deliver to clients.Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you have experience creating presentations, marketing materials or branded content using Canva or similar tools?</li><li>Do you have experience updating or managing company websites (e.g., WordPress or similar CMS platforms)?</li><li>This role requires strong organisation and multitasking. Please briefly describe a role where you supported senior stakeholders across multiple priorities?</li><li>Tell us about a time you supported client growth or business development initiatives within a consulting or professional services environment. What was your role?</li><li>What tools or processes have you used to manage recruitment workflows or candidate pipelines in previous roles?</li><li>Please indicate your current notice period or earliest available start date?</li><li>Please describe your experience working within management consulting, professional services and examples of where you have worked to deliver similar services to ZRC?</li><li>Please paste your full Linkedin Profile address here - thankyou! </li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive or Operations Support within professional services: 3 years (Required)</li><li>LinkedIn or Digital Content Management: 3 years (Required)</li><li>Business Development or Proposal Coordination: 3 years (Required)</li><li>Marketing or Digital Content Creation: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Business Operations Executive

Autowerks Car Care LLC

Location: Dubai Industry: Automotive / Car Care Experience: Automotive industry experience required (detailing preferred)About the RoleWe&rsquo;re looking for a hands-on Operations &amp; Accounts Executive to support the day-to-day running of our automotive garage. This is a generalist role that sits between accounting, procurement, and floor operations.You&rsquo;ll work closely with the Operations Manager / GM, ensuring that finances are tracked, parts are ordered on time, and workshop operations run smoothly.This role is ideal for someone who is comfortable switching between desk work and shop floor coordination.Key ResponsibilitiesAccounting &amp; Finance Support<ul><li>Record daily sales, invoices, and receipts</li><li>Track cash, card, bank, and POS transactions</li><li>Maintain basic books (sales, expenses, vendor payments)</li><li>Assist with payroll coordination (WPS, advances, overtime)</li><li>Prepare simple weekly summaries for management</li><li>Coordinate with external accountant / auditor</li></ul>Procurement &amp; Parts Ordering<ul><li>Order spare parts, consumables, and workshop supplies</li><li>Coordinate with suppliers for pricing, availability, and delivery</li><li>Track parts usage against job cards</li><li>Ensure parts are available before work begins</li><li>Maintain basic inventory and reorder levels</li></ul>Workshop &amp; Floor Operations<ul><li>Assist Operations Manager in day-to-day floor supervision</li><li>Ensure job cards are followed and updated</li><li>Coordinate between technicians, sales, and management</li><li>Track job progress, delays, and completion timelines</li><li>Support quality checks before vehicle delivery</li></ul>Coordination &amp; Reporting<ul><li>Act as a bridge between:</li><li>Operations</li><li>Sales</li><li>Finance</li><li>Maintain simple trackers (jobs, parts, expenses)</li><li>Highlight issues early (delays, shortages, overruns)</li></ul>Who We&rsquo;re Looking For<ul><li>Organized, reliable, and proactive</li><li>Comfortable working in a fast-paced workshop environment</li><li>Can handle numbers and people</li><li>Willing to take ownership and solve problems</li><li>Not afraid to get involved on the shop floor</li></ul>Requirements<ul><li>2&ndash;5 years experience in operations, accounting, or workshop coordination</li><li>Basic accounting knowledge (invoicing, expenses, payments)</li><li>Experience with procurement or vendor coordination</li><li>Comfortable with Excel / Google Sheets</li><li>Automotive workshop experience is a strong plus</li><li>Fluent in English (Arabic/Hindi/Urdu a plus)</li></ul>Tools<ul><li>Accounting software (Zoho Books / Tally / QuickBooks &ndash; preferred)</li><li>Excel / Google Sheets</li><li>POS / CRM systems</li></ul>What We Offer<ul><li>Key role in a growing automotive business</li><li>High ownership and learning opportunity</li><li>Exposure to operations, finance, and procurement</li><li>Growth path into Senior Ops / Finance role</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Operations & Accounts Executive – Automotive Detailing Studio

Sky Bridge Global LLC FZ

Freight Forwarding &amp; Customs Operations ExecutiveWe are a growing freight forwarding and logistics company based in Dubai, looking for a reliable and motivated Operations Executive to join our team.We are a small and supportive company, offering a stable and friendly working environment where employees can grow and develop within the logistics industry.Key Responsibilities:<ul><li>Preparing freight quotations and pricing for clients and overseas agents</li><li>Coordinating air, sea, and land shipments</li><li>Handling daily freight forwarding operations</li><li>Managing shipment documentation (BL, invoices, packing lists, etc.)</li><li>Communication with shipping lines, airlines, agents, and clients</li><li>Knowledge and coordination of customs clearance procedures in Dubai</li></ul>Requirements:<ul><li>Minimum 1 year experience in freight forwarding or customs clearance in the UAE</li><li>Strong knowledge of logistics operations and Incoterms</li><li>Ability to prepare freight quotations independently</li><li>Good communication skills with clients and international agents</li><li>Organized, responsible, and able to work independently</li></ul>Important: Please do not apply if you do not have experience in freight forwarding, logistics, or customs clearance. Applications without relevant experience will not be considered.Job Type: Full-timePay: From AED3,500.00 per monthApplication Question(s):<ul><li>Do you have practical experience preparing freight quotations and planning shipment routes (air or sea freight)? If yes, please describe your experience and which systems or carriers you worked with.</li></ul>Experience:<ul><li>Logistic operation: 1 year (Required)</li></ul>

Freight Forwarding Pricing & Operations Specialist

Royal Smart Properties

Royal Smart Limousine LLC is a leading luxury transportation company based in Dubai, serving government entities, corporate clients, and high-profile individuals. As we expand our workforce to meet operational demands, we are seeking a proactive and detail-oriented Recruiter / HR Operations Executive to support end-to-end recruitment and HR compliance across the organization.Position SummaryThe Recruitment Officer is responsible for end-to-end driver recruitment, onboarding coordination, and visa processing activities. The role ensures timely hiring of qualified drivers, compliance with UAE labor and immigration regulations, and smooth onboarding to support operational requirements. The ideal candidate is organized, people-focused, and experienced in high-volume recruitment within the transportation, logistics, or service industry.Key Responsibilities:Driver Recruitment<ul><li>Manage full-cycle recruitment for company drivers (limousine/taxi/delivery).</li><li>Source candidates through job portals, agencies, referrals, and walk-in interviews.</li><li>Conduct screening, interviews, and document verification (license validity, experience, background).</li><li>Verify UAE driving licenses and ensure compliance with RTA requirements.</li><li>Coordinate road tests and practical driving assessments.</li><li>Maintain recruitment database and pipeline for urgent requirements.</li></ul>Onboarding &amp; Induction<ul><li>Prepare offer letters and employment contracts.</li><li>Collect and verify required documents (passport, visa copy, license, Emirates ID, etc.).</li><li>Coordinate medical fitness tests and background verification.</li><li>Conduct orientation sessions covering company policies, safety standards, and code of conduct.</li></ul>Visa processing &amp; PRO <ul><li>Visa processing (new employment visa, status change, cancellation).</li><li>Liaise with PROs, typing centers, and government portals.</li><li>Track visa status and ensure timely renewals.</li><li>Maintain immigration records and ensure compliance with UAE labor laws.</li><li>Assist with labor contracts, Emirates ID applications, and insurance processing</li></ul>Compliance &amp; Documentation<ul><li>Ensure all recruitment and visa procedures comply with UAE Labour Law.</li><li>Maintain accurate employee files and HR records.</li><li>Monitor license renewals and legal documentation for drivers.</li><li>Prepare recruitment and visa status reports for management.</li></ul>Coordination &amp; Reporting<ul><li>Coordinate manpower requirements with Operations.</li><li>Provide weekly recruitment status updates.</li><li>Support HR in disciplinary or termination documentation if required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree in Human Resources, Business Administration, or related field.</li><li>2&ndash;4 years of UAE experience in recruitment and HR operations, preferably in the transport, hospitality, or service sectors.</li><li>Strong knowledge of UAE labor laws and HR best practices.</li><li>Proficiency in MS Office and HR software (ODOO, Zoho People, etc.).</li><li>Strong communication skills in English and Hindi (Arabic is a plus).</li><li>Highly organized with the ability to multitask and prioritize under pressure.</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per month

Recruitment Officer

FXBX

Job Title: Back Office Executive (Accounts Handling)Location: Dubai, UAEEmployment Type: Full-timeAbout the Role:<ul><li>We are looking for a detail-oriented Back Office Executive to support the smooth functioning of our business operations. The role involves handling administrative tasks, processing data, coordinating with internal teams, and ensuring that backend operations run efficiently. This position requires strong organizational skills, accuracy, and the ability to work under deadlines.</li></ul>Job Description:<ul><li>Providing Help to customer respective to the company&rsquo;s services</li><li>Communicating courteously with customer by telephone, email and chat</li><li>Processing financial transaction (Withdrawals, transfers, deposits).</li><li>Posting deposits (credit card, wires, online, PSP)</li><li>Processing bonuses as per company policies</li><li>Performing daily reconciliation of platforms, providers and systems.</li><li>Responding to customers inquiries and resolving their pending cases.</li><li>Updating and entering customer account information in the company&rsquo;s records, systems or databases</li><li>Performing KYC procedures and ensuring that all applications are compliant with regulatory authorities and company policies.</li><li>Assisting compliance with collecting and processing further KYC requirements.</li><li>Resolving clients queries or services problems by clarifying the customers complaint determining the cause of the problem, selecting and explaining the best solution to solve the problem, expediting correction or adjustment, following up to ensure resolutions.</li><li>Recommending new services to management by collecting customer information and analyzing customer needs.</li><li>Generating different reports concerning number of accounts, source of accounts, financials transactions, active affiliates, and introducers etc.</li><li>Liaising with several departments and solving the various issues that arise during the daily operations.</li><li>Monitoring and ensuring the smooth and correct operation of the company&rsquo;s systems and trading platforms</li><li>Implementing hedge strategies defined by management.</li><li>Cooperating with platform administrators and IT whenever necessary.</li><li>Spotting, analyzing and preventing Abusive Trading Behavior</li><li>Providing reports to senior Management and Head of Brokerage Department.</li><li>Assisting clients with queries regarding trading</li><li>Monitoring company financial risk in trading and applying related strategies to hedge risk.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Finance, or related field (preferred).</li><li>Proven experience (1&ndash;3 years) in back-office, administration, or operations.</li><li>Proficiency in MS Office (Excel, Word, Outlook); familiarity with ERP/CRM systems is a plus.</li><li>Having experience in MT5/MT4, CTrader, is a plus.</li><li>Strong attention to detail and accuracy.</li><li>Excellent organizational and time-management skills.</li><li>Ability to multitask and work effectively under pressure.</li><li>Good communication skills in English (Arabic is a plus).</li></ul>What We Offer:<ul><li>Competitive salary and benefits package.</li><li>Professional growth opportunities.</li><li>Supportive team and collaborative environment.</li><li>Exposure to dynamic and fast-paced operations in the UAE market.</li></ul>Job Type: Full-time

Back Office Executive (Accounts Handling)

Explore 1433+ Operations executive in Dubai this March. Find roles across top companies and apply now to boost your career.