operations executive

My Perfume Factory LLC

<p><b>Department:</b> Supply Chain / E - Commerce Operations<br/><b>Reports To:</b> Head of Marketing &amp; E- Commerce<br/><b>Location:</b> Dubai<br/><b>Employment Type:</b> Full-Time</p><p><b>Job Summary:</b></p><p>The E-Commerce Logistics Executive &ndash; Perfumes will manage all logistics and fulfillment operations for online perfume sales. This includes overseeing order processing, packaging, courier coordination, inventory tracking, and ensuring safe, timely deliveries to customers / affiliate partners/ marketers, tracking of returned items. Knowledge of DG shipping. The role demands attention to product handling (especially for fragile and liquid items), excellent coordination with warehouses and delivery partners, and a strong focus on customer satisfaction.</p><p><b>Key Responsibilities:</b></p><p><b>Order Fulfillment &amp; Shipment Coordination</b></p><ul><li>Process online orders from e-commerce platforms (e.g., Shopify, Amazon, Noon other e-commerce affiliates).</li><li>Ensure products are packed securely, adhering to perfume packaging and safety standards.</li><li>Knowledge of DG shipping Guidelines</li><li>Coordinate with warehouse teams for timely order dispatch and track delivery performance.</li><li>Manage daily pick-up schedules with courier partners.</li></ul><p><b>Courier &amp; 3PL Management</b></p><ul><li>Liaise with courier partners (e.g.,Aramex. DHL, SPX) for delivery optimization, return reconciliations, invoice adjustments</li><li>Monitor fragile shipment handling and ensure compliance with liquid transport regulations. DG shipments</li><li>Resolve delays, damages, or lost shipment issues promptly. Reconcile costs and inventory</li><li>Maintain service level agreements (SLAs) and track logistics costs.</li></ul><p><b>Inventory Management</b></p><ul><li>Maintain real-time inventory across multiple online platforms.</li><li>Coordinate with the warehouse for stock replenishment and SKU management.</li><li>Assist in cycle counts and periodic stock audits to minimize discrepancies.</li></ul><p><b>Returns &amp; Replacements</b></p><ul><li>Handle return logistics and coordinate quality checks for returned perfumes.</li><li>Ensure proper handling and restocking of sealed, undamaged items.</li><li>Analyze reasons for returns and suggest process improvements.</li></ul><p><b>Customer Satisfaction </b></p><ul><li>Customer outreach &amp; management</li><li>Customer Communication</li><li>Customer Satisfaction surveys</li></ul><p><b>cscInvoice, Data, Reporting &amp; Optimization</b></p><ul><li>Vet Invoices through reconciliation with month reports &ndash; fulfilment/ returns/ lost or misplaced.</li><li>Prepare regular reports on order volumes, courier performance, returns, and delivery timelines.</li><li>Identify opportunities to reduce shipping costs and improve delivery efficiency.</li><li>Support management with data-driven insights to enhance logistics performance.</li><li>Analysis of costs/ shipping / optimisation</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Bachelor&rsquo;s degree in Supply Chain Management, Logistics, Business Administration, or related field.</li><li>1&ndash;3 years of experience in e-commerce logistics (preferably in cosmetics, perfumes, or FMCG).</li><li>Strong knowledge of logistics trends particularly AI systems</li><li>Strong knowledge of logistics platforms (Aramex, DHL, FedEX etc.).</li><li>Excellent Excel, data management skills and reporting skills.</li><li>Understanding of perfume handling, storage, and packaging requirements.</li><li>Strong communication, coordination, and problem-solving abilities.</li><li>Detail-oriented, organized, and capable of multitasking in a fast-paced environment.</li><li>Passion for smooth operations and great customer experiences.</li><li>A proactive, organized, and Go-Getter mindset.</li><li>Deft at prioritising tasks</li><li>Team Worker</li></ul><p><b>Key Performance Indicators (KPIs):</b></p><ul><li>On-time dispatch and delivery rate</li><li>Cost per shipment and courier efficiency</li><li>Return/replacement rate (RTO)</li><li>Inventory accuracy</li><li>Customer delivery satisfaction score</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED4,000.00 per month</p>

E-Commerce Logistics Executive – Perfumes

Zahr Freighters

<div><p>Zahr Freighters is seeking a highly organized and professional Executive Assistant to join our team in <b>Dubai</b>. This role is ideal for an experienced administrative professional who can provide high-level support to senior management, coordinate executive schedules, and ensure the efficient handling of confidential business matters. The successful candidate will play a vital role in supporting strategic operations and enhancing executive productivity.</p>
<p><b>
Key Responsibilities:</b></p>
<ul>
<li>Provide comprehensive administrative and secretarial support to senior executives.</li>
<li>Manage executive calendars, appointments, meetings, and travel arrangements.</li>
<li>Prepare reports, presentations, meeting agendas, and business correspondence.</li>
<li>Coordinate internal and external meetings, including preparing meeting materials and recording minutes.</li>
<li>Screen phone calls, emails, and other communications on behalf of executives.</li>
<li>Handle confidential documents and sensitive business information with discretion.</li>
<li>Organize and maintain executive files, records, and important documentation.</li>
<li>Coordinate with internal departments and external stakeholders to ensure smooth communication.</li>
<li>Assist with special projects, event planning, and other executive assignments as required.</li>
</ul>
<p><b>Requirements:</b></p>
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.</li>
<li>Proficiency in MS Office applications, including Word, Excel, PowerPoint, and Outlook.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Strong organizational, multitasking, and time management abilities.</li>
<li>High level of professionalism, discretion, and attention to detail.</li>
<li>Ability to work independently in a fast-paced business environment.</li>
</ul>
<p><b>Skills &amp; Competencies:</b></p>
<ul>
<li>Executive support and office management expertise</li>
<li>Excellent communication and interpersonal skills</li>
<li>Strong organizational and planning abilities</li>
<li>Problem-solving and decision-making capabilities</li>
<li>Professionalism, confidentiality, and adaptability</li>
</ul>
<p><b>Why Join Zahr Freighters?</b></p>
<p>
At Zahr Freighters, strong executive support is essential to driving operational efficiency and business success. This Executive Assistant position in <b>Dubai</b> offers an excellent opportunity to work closely with senior leadership, expand your professional skills, and build a rewarding career within a growing and respected freight and logistics organization.</p></div>

Executive Assistant

Totalmaximpetroleum

<p>We are seeking a professional and organized <b>Executive Secretary</b> to join our team.</p><p><b>Requirements:</b></p><ul><li>Female candidate</li><li>Fluent in <b>Arabic and English</b> (spoken and written)</li><li>Excellent communication and interpersonal skills</li><li>Strong organizational and administrative abilities</li><li>Proficient in Microsoft Office applications</li><li>Ability to manage schedules, correspondence, and office operations</li><li>Previous experience as an Executive Secretary or in a similar administrative role is preferred</li></ul><p><b>Responsibilities:</b></p><ul><li>Manage executive calendars and appointments</li><li>Handle incoming calls, emails, and correspondence</li><li>Prepare reports, presentations, and meeting minutes</li><li>Coordinate meetings and travel arrangements</li><li>Maintain confidential records and documents</li><li>Support daily administrative and office functions</li></ul><p>Work Location: In person</p>

Executive Secretary (Arabic & English Speaking)

Media Company

<p><b>Job Title: Personal Assistant</b></p><p>We are looking for a highly organised and proactive <b>Personal Assistant</b> to support our operations across Dubai and Riyadh.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide administrative and executive support to management</li><li>Coordinate tasks and communication between Dubai and Riyadh</li><li>Communicate professionally with clients, partners, and internal teams</li><li>Assist with scheduling, travel arrangements, meetings, and follow-ups</li><li>Help manage daily operations and ensure smooth coordination between locations</li><li>Handle confidential information professionally</li></ul><p><b>Requirements:</b></p><ul><li>Female candidates preferred</li><li>3&ndash;5 years of experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Arabic speaker preferred</li><li>Comfortable travelling between Dubai and Riyadh</li><li>Strong communication and organisational skills</li><li>Ability to multitask and manage priorities effectively</li><li>Experience in media, production, or related industries is a plus</li></ul><p><b>Further details about the role will be discussed during the interview.</b></p><p>Language:</p><ul><li>Arabic (Preferred)</li></ul><p>Willingness to travel:</p><ul><li>50% (Required)</li></ul><p>Work Location: In person</p>

Personal Assistant to Managing Director

You Smart

<p><b>Company:</b> You Smart Communication Networks LLC<br/><b>Location:</b> Al Quoz 1, Dubai, UAE<br/><b>Website:</b> www.yousmart.ae<br/><b>Employment Type:</b> Full-Time<br/><b>Salary:</b> AED 2,000 &ndash; AED 3,000 (Based on Experience)<br/><b>Joining:</b> Immediate</p><p>About Us</p><p>You Smart Communication Networks LLC is one of the UAE's growing technology companies specializing in Smart Home Automation, ELV Systems, CCTV, Access Control, Networking, Wi-Fi, Audio Video, Home Cinema, Gate Barrier Systems, and Building Technology Solutions.</p><p>We are looking for a highly organized, proactive, and trustworthy Executive Assistant to work directly with the GM.</p><p>This role is ideal for someone who enjoys managing multiple tasks, coordinating projects, solving problems, and ensuring daily business operations run smoothly.</p><p>The Executive Assistant will become the GM. right-hand person and help manage projects, staff, customers, documents, schedules, and business operations.</p><p>Key Responsibilities Executive Support</p><ul><li>Assist the GM with daily operational activities.</li><li>Manage the GM's calendar, appointments, meetings, and reminders.</li><li>Prepare meeting agendas and record meeting minutes.</li><li>Follow up on pending tasks until completion.</li><li>Prioritize daily work and coordinate activities.</li></ul><p>Project Coordination</p><ul><li>Monitor ongoing projects across the UAE.</li><li>Collect daily progress reports from engineers and site supervisors.</li><li>Update project trackers and dashboards.</li><li>Follow up on project deadlines.</li><li>Ensure customer commitments are met.</li><li>Coordinate with procurement and technical teams.</li></ul><p>Customer Communication</p><ul><li>Update customers regarding project progress.</li><li>Respond professionally to emails, WhatsApp messages, and phone calls.</li><li>Schedule customer meetings.</li><li>Coordinate maintenance visits.</li><li>Handle customer complaints professionally.</li></ul><p>Documentation &amp; Administration</p><ul><li>Maintain project documentation.</li><li>Organize quotations, LPOs, invoices, contracts, warranties, and reports.</li><li>Prepare professional letters and correspondence.</li><li>Ensure all documents are filed correctly.</li><li>Maintain digital records and cloud storage.</li></ul><p>Operations Support</p><ul><li>Coordinate with technicians regarding daily schedules.</li><li>Track attendance and leave records.</li><li>Monitor material requests.</li><li>Follow up on purchase requests.</li><li>Assist in inventory documentation.</li><li>Support HR and recruitment activities.</li></ul><p>Business Reporting</p><p>Prepare daily reports for the GM including:</p><ul><li>Daily project status</li><li>Pending customer issues</li><li>Staff attendance</li><li>Sales follow-ups</li><li>Outstanding quotations</li><li>Procurement status</li><li>Material shortages</li><li>Cash collection follow-ups</li><li>Tasks completed</li><li>Pending action items</li></ul><p>AI &amp; Technology Support</p><p>Use AI tools to improve productivity.</p><p>Required Skills</p><ul><li>Excellent English communication skills.</li><li>Arabic is an advantage.</li><li>Minimum 2 years of experience as an Executive Assistant, Office Administrator, Project Coordinator, or Operations Assistant.</li><li>Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).</li><li>Excellent computer and typing skills.</li><li>Strong organizational skills.</li><li>Excellent time management.</li><li>Ability to manage multiple tasks simultaneously.</li><li>High attention to detail.</li><li>Professional communication skills.</li><li>Positive attitude and willingness to learn.</li><li>Ability to work independently with minimal supervision.</li></ul><p>Personal Qualities</p><p>We are looking for someone who is:</p><ul><li>Honest and trustworthy</li><li>Highly organized</li><li>Self-motivated</li><li>Fast learner</li><li>Proactive</li><li>Professional</li><li>Reliable</li><li>Customer-focused</li><li>Detail-oriented</li><li>Able to maintain confidentiality</li></ul><p>Key Performance Indicators (KPIs)</p><p>The successful candidate will be evaluated on:</p><ul><li>Customer response time</li><li>Project follow-up completion</li><li>Accuracy of reports</li><li>Document organization</li><li>Task completion rate</li><li>Meeting deadlines</li><li>Customer satisfaction</li><li>CEO task completion</li><li>Team coordination efficiency</li><li>Administrative accuracy</li></ul><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Work Location: In person</p>

Executive Assistant to GM / Operations Coordinator

Halian

<div><p><b>Location: </b>Dubai, UAE<br>
<b>Workplace type</b>: Onsite</p><div><div><div><div><br>
</div></div></div></div><p></p><div><div><div><div><p>Step into your next chapter at Halian! Where careers evolve and people thrive. Welcome to #halianlife.</p>
<p><b>
A Bit About Halian</b></p>
<p>
If you're thinking about your next move, think big. At Halian, you're not just taking a job, you're building a future. With nearly 30 years of experience in the industry, we&rsquo;ve grown into a fast-moving, people-first company that champions talent, celebrates ambition, and creates real opportunity. Whether you're switching lanes, stepping up, or exploring something new, there&rsquo;s no better place to grow than right here.</p>
<p>
Why choose to grow with Halian? Because ambition is rewarded here, with performance-driven incentives, monthly lucky dips, unforgettable annual trips, and continuous learning to keep you ahead. We celebrate effort, not just outcomes, and your voice always matters. This is a company where you&rsquo;re seen, heard, and valued. So if you're ready for something more, don't look elsewhere, look around you. Join #halianlife and take your next big step with a team that&rsquo;s already behind you.</p></div><br>
<p></p>
</div></div></div><div><div><div><div><p><b>Role Overview</b></p>
<p>
We are seeking an experienced<b> Swiss Leader</b> to take responsibility for the <b>DACH region (Germany, Austria, Switzerland)</b>, leading Managed Services, Sales, and Operations. This role is a direct replacement for the current Executive Director Germany and will focus on driving regional growth, building high-performing teams, and ensuring operational excellence across all client engagements.<br>
<br>
The ideal candidate is a strategic and results-driven leader with extensive experience in enterprise technology, managed services, and sales in the DACH region. You will be the key point of contact for clients, partners, and internal teams, and you will have full accountability for revenue growth, operational delivery, and people leadership in the region.</p></div><br>
<p></p>
</div></div></div><div><div><div><div><p><b>Key Duties &amp; Responsibilities</b></p>
<p>
<b>Sales Strategy &amp; Pipeline</b><b>
</b></p><ul><li>Lead and manage all activities across the DACH region, including sales, operations, and managed services delivery.</li></ul><br>
<ul><li>Develop and execute regional growth strategies to expand market share and revenue.</li></ul><br>
<ul><li>Provide strong executive leadership, fostering a high-performance, motivated, and collaborative culture.</li></ul><p><b><br>
Client &amp; Partner Engagement</b></p>
<ul><li>Build and maintain strategic relationships with key clients, partners, and stakeholders.</li></ul><br>
<ul><li>Act as the senior escalation point for client issues and ensure exceptional service delivery.</li></ul><br>
<ul><li>Collaborate with partners and vendors (Oracle, cloud providers, security OEMs, etc.) to align commercial and technical strategies.</li></ul><p><b><br>
Operational &amp; Financial Accountability</b></p>
<ul><li>Oversee regional P&amp;L, ensuring revenue, margin, and growth targets are met.</li></ul><br>
<ul><li>Drive operational excellence, including SLAs, KPIs, governance, and compliance.</li></ul><br>
<ul><li>Implement consistent processes, reporting, and best practices across the region.</li></ul><p><br>
<b>
Team Leadership &amp; Development</b></p>
<ul><li>Lead, mentor, and grow regional teams, including sales managers, delivery managers, and operational staff.</li></ul><br>
<ul><li>Ensure succession planning, talent development, and retention across the DACH region.</li></ul><br>
<ul><li>Foster a culture of continuous improvement, accountability, and innovation.</li></ul></div><br>
</div>
</div></div><div><div><div><div><p><b>Qualifications &amp; Skills</b></p>
<ul><li>Proven leadership experience in the DACH region, ideally at Executive Director / Regional Director level.</li></ul><br>
<ul><li>Strong background in enterprise technology, managed services, or IT professional services.</li></ul><br>
<ul><li>Demonstrable track record in driving revenue growth and operational excellence.</li></ul><br>
<ul><li>Excellent understanding of the DACH market, client expectations, and business culture.</li></ul><br>
<ul><li>Experience managing P&amp;L, multi-functional teams, and cross-border operations.</li></ul><br>
<ul><li>Strong executive presence with excellent negotiation, communication, and stakeholder management skills.</li></ul><br>
<ul><li>Fluent in German and English; French is a plus.</li></ul></div><br>
<p></p>
</div></div></div><div><div><div><div><div><div><div><p><b>Key Competencies</b></p>
<ul><li>Strategic leadership with a focus on business growth and market positioning.</li></ul><br>
<ul><li>Commercial acumen and financial management expertise.</li></ul><br>
<ul><li>Executive presence and ability to influence at board/C-level.</li></ul><br>
<ul><li>Operational excellence with a focus on delivery quality and client satisfaction.</li></ul><br>
<ul><li>People leadership: mentoring, team development, and succession planning.</li></ul></div><br>
</div>
</div></div><div><div><div><div><p><b>What We Offer</b></p>
<ul><li>Leadership role with significant responsibility across the DACH region.</li><li>Competitive compensation package including performance incentives.</li><li>Opportunity to shape and grow Halian&rsquo;s presence in a key European market.</li><li>Exposure to diverse clients, technologies, and high-profile projects.</li></ul></div></div><br>
</div>
</div><p></p><div><div><div><div><p>At Halian, we believe that diversity, equity, and inclusion (DEI) are integral to our success. We are committed to creating a workplace where everyone feels valued, respected, and empowered to contribute their unique perspectives. We encourage applications from all qualified individuals, regardless of race, gender, disability, or any other characteristic that makes them unique. Join us in building a diverse and inclusive team that reflects the communities we serve and helps drive innovation in the recruitment industry.</p></div></div></div></div></div></div></div></div>

Billing Permanent Team Manager - DACH (m/f/d)

KAF CAFE

<p><b>Job Title:</b> Personal Assistant to CEO</p><p><b>Job Summary:</b><br/>We are seeking a highly organized and proactive Personal Assistant to support the CEO in managing daily operations, schedules, and communications.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage the CEO&rsquo;s calendar, meetings, and travel arrangements</li><li>Handle emails, calls, and correspondence on behalf of the CEO</li><li>Prepare meeting materials, reports, and presentations</li><li>Coordinate with internal teams and external stakeholders</li><li>Handling Emails &amp; daily reports from HOD's</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field (preferred)</li><li>3&ndash;7 years of experience as an Executive Assistant or Personal Assistant supporting senior leadership</li><li>Proven experience as a Personal Assistant or Executive Assistant</li><li>Strong organizational+</li><li>and communication skills</li><li>Ability to multitask and handle confidential information</li><li>Proficiency in MS Office / Google Workspace</li><li>High level of professionalism, integrity, and confidentiality</li><li>Candidate must be <b>in UAE</b></li><li>Female only.</li></ul><p><b>Employment Type:</b> Full-time</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED10,000.00 - AED15,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you a Female?</li></ul><p>Language:</p><ul><li>Tajik or Russian (Required)</li></ul><p>Work Location: In person</p>

Personal Assistant to CEO

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