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operations support specialist

Iqarus

Role summary:The Projects Coordinator forms part of the Operations Team, more specifically the Business Delivery Unit. Working closely with the Assistant Operations Manager and Senior to Operations Manager, they provide overall support to Operations to ensure the smooth running of all projects from pre-mobilisation of new projects to daily running of current projects. They act as the main point of contact for deployed teams. Duties and responsibilities: <ul><li>Devising optimum rotational planning in coordination with Assistant Operations and Senior to Operations Manager and deployed personnel, ensuring Clients requirements as set in the project contractual scope of work are met.</li><li>Ensuring adequate coverage of personnel on medical services sites in alignment with client contractual obligations.</li><li>Managing all travel arrangements, including rotational flights, entry visas, and accommodation.</li><li>Managing on-boarding and induction of all personnel prior to deployment to site.</li><li>Informing Operations Support Centre of all new deployments to ensure adequate security briefing.</li><li>Maintaining and supporting relationship with the Recruiting Team for recruitment needs, proactively identifying and flagging possible staffing gaps.</li><li>Liaising with Recruiting Team to ensure that all documentation (i.e., qualifications, passport, etc.) are in order prior to deployment.</li><li>Supporting HR to ensure renewal of staff qualifications and medical registration in home country.</li><li>Ensuring that requests and enquiries from deployed personnel are answered in a timely and professional manner.</li><li>Coordination with the Procurement Team to ensure staff members are issued uniforms and the correct equipment upon deployment.</li><li>Maintaining appropriate records of staff uniform and equipment allocations, return, and replacement.</li><li>Coordination between deployed personnel and Procurement Team for re-stocking of medical equipment.</li><li>Recording all expenses against relevant budget and escalating any financial risk to the Operations Manager as they arise.</li></ul><ul><li>Coordinating payroll data for field staff, submitting to Assistant Operations Manager on a monthly basis, and dealing with any payroll queries in a timely manner.</li><li>Managing CPD enquiries, approvals, and overseeing reimbursement of allowances, ensuring yearly limit is not exceeded.</li><li>Providing first draft of monthly timesheets and any supporting documentation required for client billing.</li><li>Providing information related to staff travel arrangements and costs to Commercial and Finance Teams, as well as Senior Management.</li><li>Assisting the Commercial and Accounts Management teams with client enquiries/requirements and in providing staffing documentation as part of bid processes.</li><li>Ensuring all clinical governance issues raised by deployed personnel are reported immediately to the relevant Regional Medical Director.</li><li>Coordination between deployed personnel and Procurement Team for re-stocking of medical equipment, including the support of the Inventory Control system and support of the SAGE release system with the procurement and finance teams.</li></ul> Qualifications: <ul><li>High school or higher education qualifications.</li><li>Previous experience in a similar role dealing with international personnel logistics, travel experience, or similar roles.</li><li>Demonstrable experience working in a fast-paced and dynamic environment.</li></ul> Additional Information: Key Skills:<ul><li>Excellent interpersonal and communication skills.</li><li>Exceptional organizational skills with the ability to work on own initiative and as part of a team. Resourceful with strong problem-solving skills.</li><li>Effective time management skills and ability to efficiently manage own workload.</li><li>Proficient in Microsoft Office (Excel, PowerPoint, and Word).</li><li>Demonstrable understanding of dealing with confidential and highly sensitive information.</li></ul>Essential Capabilities:<ul><li>Ability to correctly interpret and apply relevant company policies and procedures.</li><li>Ability to work under pressure whilst remaining client-focused.</li><li>Result-oriented, including out of standard office hours. Critical thinking and ability to assess situations with a view to proactively pre-empt or resolve problems, liaising with relevant stakeholders.</li></ul>Remote Work: NoEmployment Type: Full-time

Project Coordinator - Dubai

DP World

<div>
 
 Job Description
 
 
 
 <ul>
 <li>
 KEY RESPONSIBILITY
 </li>
 <li>
 Sales Support
 </li>
 <li>
 Assist the sales team with preparing proposals, initiate the contracts review, and preparing presentations.
 </li>
 <li>
 Maintain and update sales pipelines, CRM systems, and tracking sheets daily to ensure accuracy.
 </li>
 <li>
 Conduct initial qualification of leads and route them to the appropriate sales representatives.
 </li>
 <li>
 Coordinate with customers to gather requirements, schedule meetings, and follow up on inquiries.
 </li>
 <li>
 Compile weekly, monthly, and quarterly sales reports, including revenue forecasts and performance KPIs
 </li>
 <li>
 Generate sales reports, performance metrics, and forecasts for management review.
 </li>
 <li>
 Operations Support
 </li>
 <li>
 Coordinate with the operations team to ensure seamless process.
 </li>
 <li>
 Help streamline processes by identifying inefficiencies and recommending improvements.
 </li>
 <li>
 Support communication between departments to resolve customer or operational issues quickly.
 </li>
 <li>
 Ensure compliance with company policies, SOPs, and quality standards.
 </li>
 <li>
 Clarify processes related to attendance, performance, conduct, and workplace expectations.
 </li>
 <li>
 Promote a strong safety culture. Foster a positive and proactive safety culture within the organization by encouraging employee participation and recognizing safe work practices.
 </li>
 <li>
 BEHAVIOURAL COMPETANCIES
 
 
 </li>
 </ul>
 Communication &amp; Active Listening
 
 
 5
 
 
 Initiative
 
 
 4
 
 
 Organizational Awareness
 
 
 5
 
 
 Problem-Solving &amp; Critical Thinking
 
 
 4
 
 
 Interpersonal Understanding
 
 
 4
 
 
 Teamwork and Cooperation
 
 
 5
 
 
 <ul>
 <li>
 DIRECT REPORTS (If Any)
 
 
 </li>
 </ul>
 Director / Manager
 
 
 <ul>
 <li>
 Functional Relationships
 </li>
 <li>
 FINANCIAL IMPLICATION / CONTROL (IF APPLICABLE)
 
 
 </li>
 </ul>
 
 What portion of the budget amount do you have direct control or indirect influence?
 
 
 
 
 Direct Control:
 
 Amount in AED: NIL
 
 
 
 Indirect Influence:
 
 Amount in AED: NIL
 
 
 <ul>
 <li>
 QUALIFICATIONS, EXPERIENCE AND SKILLS
 
 
 </li>
 </ul>
 
 Essential Qualification:
 
 Bachelor&rsquo;s degree in business administration, Operations, Sales, or related field.
 
 
 Minimum of 5 years of experience in sales coordination, operations support, administrative support, customer service, or a similar role.
 
 
 
 Key Skills Required.
 
 
 
 Proficiency in Microsoft Office, especially Excel/Sheets.
 
 
 Strong organizational and multitasking skills with excellent attention to detail.
 
 
 Excellent communication, interpersonal, and presentation skills.
 
 
 Good communication and leadership skills.
 
 
 Ability to work in a high-risk environment under pressure.
 
 
 Strong analytical and problem-solving skills.
 
 
 Ability to work independently and as part of a team.
 
 
 
 About Us
 
 
 
 Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world&rsquo;s trade flow better, changing what&rsquo;s possible for the customers and communities we serve globally.
 
 
 With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that&rsquo;s fit for the future.
 
 
 We&rsquo;re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology &ndash; and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.
 
 
 What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we&rsquo;re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer&rsquo;s door.
 
 
 DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures &ndash; not just in what we do but also in how we behave.
 
 
 We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what&rsquo;s possible.
 
 
 WE MAKE TRADE FLOW
</div>

SALES COORDINATOR

GLOBAL CONNECTION IMPEX TRADING LLC

About the Role

We are seeking a highly organized, proactive, and responsible female professional to join our team as an Administrative & Operations Assistant. In this role, you will play a key part in coordinating operations, supporting client communication, and ensuring the smooth execution of day-to-day activities.

This position offers a unique opportunity to work closely with a dynamic startup team, grow your operational expertise, and take on increasing responsibility over time. If you’re someone who thrives in a fast-paced environment, communicates clearly, and enjoys solving problems, we’d love to meet you.

Key Responsibilities

Act as a primary link between clients and field teams to coordinate and ensure timely task completion.
Manage data entry and update internal systems with accuracy and attention to detail.
Handle inbound and outbound communication with clients in a professional and friendly manner.
Assist in scheduling, follow-ups, and tracking operations-related assignments.
Support general office administration including file management, phone handling, and coordination tasks.
Identify inefficiencies and propose practical solutions to improve workflows.
Stay flexible and ready to take on additional responsibilities as needed in a growing startup environment.
Who You Are

Female candidate only (required).
Fluent in Hindi — a must for communicating effectively with clients and field staff.
Patient, composed, and professional in handling multi-party communication.
Quick to learn new systems, tools, and processes.
Energetic and eager to contribute beyond basic tasks — someone who sees this role as a launchpad.
Detail-oriented and dependable — you take ownership and ensure nothing slips through the cracks.
Comfortable multitasking and prioritizing in a dynamic, fast-moving environment.
Preferred Skills & Qualifications

Previous experience in administration, operations, or coordination is a plus.
Proficient with basic digital tools (Google Sheets, Excel, email, mobile apps).
Strong written and verbal communication skills.
Bachelor’s degree preferred but not required — aptitude and attitude matter most.
Why Join Us?

Startup Exposure: Be part of a growing company where your contribution directly impacts results.
Learning Environment: Work with a supportive team, learn on the job, and develop real operational skills.
Career Growth: Opportunity to expand your role as the company scales.
Positive Work Culture: We value clarity, patience, collaboration, and accountability.
Job Type: Full-time

Language:


Hindi (Required)

Operations Administrator

IDP Education Ltd

<div>
 
 About IDP
 
 
 
 IDP is the global leader in international education services, delivering global success to students, test takers and our partners, through trusted human relationships, digital technology and customer research. An Australian-listed company, we operate in more than 50 countries around the world.
 
 
 Our team is comprised of over 7,000 people of various nationalities, ages and cultural backgrounds. Proudly customer-first, our expert people are powered by global technology. Together, we offer unmatched services, helping local dreams become realities, all over the world.
 
 
 Learn more at www.careers.idp.com
 
 
 
 
 Role purpose
 
 
 
 
 Provide high quality and professional customer service to students, clients and all other visitors or guests of IDP offices. Assist in maintaining effective administrative and office systems to ensure the smooth running of the office operations. Provide comprehensive administrative support to IDP staff with a strong focus on quality and accuracy.
 
 
 
 
 Key accountabilities
 
 
 
 
 
 Customer Service
 
 
 
 <ul>
 <li>
 Welcome visitors and guests in a friendly and professional manner and direct them to appropriate IDP staff.
 </li>
 <li>
 Register walk-in and call-in students on IDP&rsquo;s Client Relation Management (CRM) system and assign these contacts to counsellors.
 </li>
 <li>
 Answer all incoming calls from the main office content number and redirect them to IDP staff as required.
 </li>
 <li>
 Monitor the generic office email account and distribute messages received to appropriate staff or other offices as needed.
 
 
 </li>
 </ul>
 
 Operations Support
 
 
 
 <ul>
 <li>
 Support counselors in submitting university applications.
 </li>
 <li>
 Respond to student queries on the phone or WhatsApp.
 </li>
 <li>
 Assist in the planning and preparation of meetings, conferences, and conference telephone calls.
 </li>
 <li>
 Prepare and maintain marketing and other materials required for conferences or events.
 
 
 </li>
 </ul>
 
 Administration
 
 
 
 <ul>
 <li>
 Maintain updated copies of procedures manuals, forms, and templates for use in the office.
 </li>
 <li>
 Arrange outgoing courier and mail pickups.
 </li>
 <li>
 Assist with other administrative support tasks as directed by the IELTS Test Center Administrator or Office Manager.
 
 
 </li>
 </ul>
 
 Required Experience
 
 
 
 
 Customer Service
 
 
 
 <ul>
 <li>
 Welcome visitors and guests in a friendly and professional manner and direct them to appropriate IDP staff.
 </li>
 <li>
 Register walk-in and call-in students on IDP&rsquo;s Client Relation Management (CRM) system and assign these contacts to counsellors.
 </li>
 <li>
 Answer all incoming calls from the main office content number and redirect them to IDP staff as required.
 </li>
 <li>
 Monitor the generic office email account and distribute messages received to appropriate staff or other offices as needed.
 
 
 </li>
 </ul>
 
 Operations Support
 
 
 
 <ul>
 <li>
 Support counselors in submitting university applications.
 </li>
 <li>
 Respond to student queries on the phone or WhatsApp.
 </li>
 <li>
 Assist in the planning and preparation of meetings, conferences, and conference telephone calls.
 </li>
 <li>
 Prepare and maintain marketing and other materials required for conferences or events.
 
 
 </li>
 </ul>
 
 Administration
 
 
 
 <ul>
 <li>
 Maintain updated copies of procedures manuals, forms, and templates for use in the office.
 </li>
 <li>
 Arrange outgoing courier and mail pickups.
 </li>
 <li>
 Assist with other administrative support tasks as directed by the IELTS Test Center Administrator or Office Manager.
 </li>
 </ul>
</div>

SP Admin Assistant

Foodics

People Operations & Admin Specialist Who Are We Who Are We We Are Foodics! a leading restaurant management ecosystem and payment tech provider. Founded in 2014 with headquarter in Riyadh and offices across 5 countries, including UAE, Egypt, Jordan and Kuwait. We are currently serving customers and partners in over 35 different countries worldwide. Our innovative products have successfully processed over 6 billion (yes, billion with a B) orders so far! making Foodics one of the most rapidly evolving SaaS companies to ever emerge from the MENA region. Also Foodics has achieved three rounds of funding, with the latest raising $170 million in the largest SaaS funding round in MENA, boosting its innovation capabilities to better serve business owners. The Job in a Nutshell Hello all! We are hiring a People Operations & Admin Specialist to be part of the People & Culture team in the UAE. As a People Operations & Admin Specialist, you'll be the backbone of our employee experience and office operations in the UAE and remote locations. From onboarding and visa processing to vendor management, office operations, and event coordination, you'll ensure everything runs smoothly behind the scenes. You'll collaborate across teams, support international hiring via EOR platforms, organize engaging workplace events, and keep our Dubai office efficient, compliant, and welcoming - all while balancing multiple priorities with precision and care. What Will You Do <ul><li>Oversee the onboarding and offboarding process, including IT setup, documentation, and employee support for both UAE & Remote employees</li><li>Manage end-to-end visa processing for employees in Dubai and ensure compliance with work permit and residency laws</li><li>Serve as the primary point of contact between the company and our EOR vendors (Horizons)</li><li>Coordinate the onboarding, payroll setup, benefits enrollment, and offboarding of employees through EORs across multiple countries</li><li>Ensure accurate employment agreements and adherence to local labor regulations via EOR providers</li><li>Update and maintain accurate employee records in the HRIS system, ensuring confidentiality and compliance and manage compliance audits and regularly review employment documentation</li><li>Coordinate employee benefits, performance reviews, and employee engagement initiatives</li><li>Serve as the point of contact for employees with inquiries related to visas, travel, and office-related matters in the Dubai office</li><li>Assist employees for business travels in coordination with the KSA Admin. team, ensuring efficient and cost-effective arrangements with Travelperk / partner travel agencies and visa arrangements if necessary</li><li>Organize logistics for company events, conferences, and team-building activities, including venue booking, hotel arrangements, and catering coordination</li><li>Provide on-the-ground event support to ensure smooth execution of all logistics</li><li>Maintain inventory of office supplies, ensuring that employees have what they need for day-to-day operations</li><li>Manage relationships with suppliers for office supplies, ensuring quality products and timely deliveries</li><li>Coordinate with vendors for regular office maintenance, including cleaning, repairs, and IT equipment servicing</li><li>Oversee the renewal and negotiation of office tenancy contracts and manage related documents and deadlines</li><li>Monitor and maintain office space logistics, ensuring the office is organized and conducive to a productive work environment</li><li>Develop and maintain relationships with key suppliers and service providers to ensure competitive pricing and high-quality service delivery</li><li>Handle the procurement and delivery of office equipment, furniture, and supplies</li><li>Negotiate and manage contracts with vendors and service providers (e.g., cleaning services, maintenance companies, utilities)</li><li>Track expenses and maintain records for office-related purchases and contracts to ensure compliance with the budget </li></ul>What Are We Looking For <ul><li>Have 2-4 years of experience in administrative support, people operations, or office management, ideally in a fast-paced tech or IT environment</li><li>Are familiar with the visa processing requirements in Dubai and the UAE for work permits and residence visas</li><li>Have experience managing office vendors, suppliers, and coordinating maintenance services</li><li>Are skilled in travel coordination, booking flights, accommodations, and handling logistical details</li><li>Self-starter with ability to work independently across functional groups and on multiple initiatives simultaneously</li><li>Are highly organized, proactive, and able to manage multiple tasks and deadlines effectively</li><li>Have a strong attention to detail and are able to handle confidential information with discretion </li></ul>Preferred Qualifications: <ul><li>Knowledge of UAE labor laws and visa regulations</li><li>Hands-on experience working with EOR platforms is an advantage</li><li>Experience in managing office tenancy agreements and negotiating contracts</li><li>Familiarity with HRIS platforms (KayanHR) and travel booking systems (Travelperk)</li><li>Strong communication skills and the ability to work across different teams and departments </li></ul>What We Offer You We believe you will love working at Foodics! <ul><li>We offer highly competitive compensation packages, including bonuses and the potential for shares</li><li>Out of Country Work: We offer the option to work outside of your country of employment for up to 30 days annually</li><li>We prioritize personal development and offer regular training and an annual learning stipend to tackle new challenges and grow your career in a hyper-growth environment</li><li>Join a talented team of over 30 nationalities working in 14 countries, and gain valuable experience in an exciting industry</li><li>We offer autonomy, mentoring, and challenging goals that create incredible opportunities for both you and the company</li></ul></ul> Seniority level <ul><li> Seniority level Entry level</li></ul> Employment type <ul><li> Employment type Full-time</li></ul> Job function <ul><li> Job function Human Resources</li><li> Industries IT Services and IT Consulting</li></ul>Referrals increase your chances of interviewing at Foodics by 2xGet notified about new Human Resources Specialist jobs in Dubai, Dubai, United Arab Emirates.Dubai, Dubai, United Arab Emirates 8 hours agoDubai, Dubai, United Arab Emirates 12 hours ago HR Specialist - Process Excellence & Innovation Ajman Emirate, United Arab Emirates 1 week ago Franchise Hotel - Human Resources Coordinator We're unlocking community knowledge in a new way. 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People Operations & Admin Specialist

Global Mission Support Services LLC

Odoo Implementator / Odoo ERP Specialist Country Location: Nauru Medical Centre, Nauru Employment Type: [Full-Time / Contract &ndash; specify as needed] Reports To: IT Manager / Operations ManagerJob Summary:Nauru Medical Centre is seeking an experienced Odoo Implementator to lead the deployment, configuration, and optimization of the Odoo ERP system. The role will ensure that all hospital operations&mdash;from patient management, HR, finance, inventory, and procurement&mdash;are streamlined through Odoo, improving efficiency and data accuracy across the organization.Key Responsibilities:<ul><li>Requirement Gathering &amp; Analysis</li><li>Collaborate with department heads to understand workflows and hospital processes.</li><li>Document functional requirements and identify process improvements.</li><li>Odoo Configuration</li><li>Configure Odoo modules relevant to medical centre operations: Patient Management, Appointments, Accounting, HR, Inventory, Purchase, and Sales.</li><li>Set up workflows, user access rights, dashboards, and automated reports.</li><li>Customization &amp; Integration</li><li>Work with developers to customize modules as required.</li><li>Integrate Odoo with other software and hospital systems (if necessary).</li><li>Data Migration</li><li>Import and validate data from legacy systems to Odoo.</li><li>Ensure accuracy and integrity of historical and active data.</li><li>Testing &amp; Quality Assurance</li><li>Conduct system testing and validation before full deployment.</li><li>Troubleshoot and resolve any configuration or functional issues.</li><li>Training &amp; Support</li><li>Train staff on using Odoo efficiently.</li><li>Provide ongoing support and system updates post-implementation.</li><li>Documentation</li><li>Prepare detailed manuals, configuration guides, and process documents for future reference.</li></ul>Required Skills &amp; Qualifications:<ul><li>Proven experience implementing and configuring Odoo ERP (preferably in healthcare or similar sectors).</li><li>Strong understanding of hospital operations, including HR, finance, inventory, procurement, and patient management.</li><li>Technical skills in Python, PostgreSQL, and Odoo customization.</li><li>Excellent problem-solving and analytical skills.</li><li>Effective communication and training skills to interact with clinical and administrative staff.</li><li>Odoo certification is a plus.</li></ul>Benefits:<ul><li>Competitive salary based on experience.</li><li>Opportunity to work in a dynamic healthcare environment.</li><li>Professional development and Odoo training opportunities.</li><li>Free Accommodation, transportation and meals</li><li>Free return air ticket</li><li>30 days paid leave</li></ul>Application: If interested, please submit your CV to talent@gmss.ltd or recruitment@gmss.ltdJob Type: Full-timeApplication Question(s):<ul><li>Do you have an experience as ERP Specialist?</li><li>Are you willing to be relocated to the country Nauru once hired?</li></ul>

Odoo ERP Specialist- Nauru Deployment

DNS Marketing and Consultancy LLC

Overview: The E-commerce Specialist will be responsible for the end-to-endmanagement of our online sales channels, primarily focusing on Noon and Amazon.This role requires a proactive and detail-oriented individual with a strong understandingof e-commerce operations, market trends, and performance optimization. The idealcandidate will have a proven track record of success in managing a seller partneraccount within the UAE.Responsibilities:* Platform Management: Manage and maintain product listings, including descriptions,images, pricing, and inventory across Noon and Amazon platforms.* Sales and Strategy: Develop and execute strategies to increase sales, improveproduct rankings, and enhance brand visibility.* Performance Monitoring: Monitor key performance indicators (KPIs) such as salesvolume, conversion rates, and customer feedback, and provide regular reports tomanagement.* Campaign Management: Plan, launch, and manage promotional campaigns andadvertising on both platforms.* Logistics and Operations: Coordinate with the logistics team to ensure timely orderfulfillment and manage returns and customer service inquiries related to e-commerceorders.* Market Analysis: Stay updated on e-commerce trends, competitor activities, andplatform updates to identify new opportunities.* Relationship Management: Act as the primary point of contact for Noon and Amazonseller support, resolving any operational issues or disputes.Requirements:* Minimum of 2 years of experience as an E-commerce Specialist or similar role withinthe UAE.* Proven, end-to-end knowledge of Noon and Amazon operations, including sellercentral, fulfillment models (FBN, FBA), and advertising tools.* Strong analytical skills with the ability to interpret data and make data-drivendecisions.* Excellent communication and organizational skills.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Do you speak Tagalog?</li><li>Are you okay with the salary bracket? If Yes Apply only if your comfortable with the salary.</li></ul>

E-Commerce Specialist

Explore 4979+ Operations support specialist in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.