hr manager

administrative assistant

office manager

accounts assistant

hr administrator

payroll administrator

Waypoint LLC

<div>
 
 Job description/Job brief&nbsp;&nbsp;
 
 
 
 
 
 Location: Dubai (On-site)
 
 
 
 Work hours are 9am-5pm Monday through Friday.
 
 
 
 
 
 
 Overview
 
 
 We need a Finance Administrator who can manage multi-region payroll, contract uploads, government payment portals, and a detailed bonus-tracking process. This is an in-office role in our Jumeriah Lakes office. Most recurring tasks are predictable, but certain items like annual rent payments or contract corrections need to be handled promptly when they arise.
 
 
 This person must be comfortable working with U.S. government systems (WAWF/PIEE), coordinating with internal teams, and keeping our bonus calculations accurate and up to date.
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 Payroll &amp; Core Finance Operations
 
 
 &middot; Process payroll for Dubai, Europe, and Asia.
 
 
 &middot; Manage office rent payments (annual) and maintain related documentation.
 
 
 &middot; Support project closeouts, bonuses, and recurring financial tasks.
 
 
 Government Contract &amp; Invoice Management
 
 
 &middot; Upload all contracts, modifications, and required documents into WAWF and PIEE.
 
 
 &middot; Track invoice progress to prevent delays in government payments.
 
 
 &middot; Contact the appropriate WAWF accepting officials or other responsible parties to move stuck invoices forward.
 
 
 &middot; Communicate with contracting officers when contract tables require correction in WAWF or PIEE.
 
 
 &middot; Maintain accurate internal logs of submissions, corrections, and payment status.
 
 
 Bonus Calculation &amp; Project Closeout Coordination
 
 
 A significant portion of this role is maintaining up-to-date bonus calculations for eligible staff. This requires coordinating with internal teams and validating that each project meets all requirements before bonus amounts are updated in the company system.
 
 
 
 
 
 Bonus workflow includes:
 
 
 1. Confirming government payment has been received for the project.
 
 
 2. Verifying all project invoices are paid, closed, and reconciled.
 
 
 3. Liaising with the credit card reconciliation team to ensure all project-related costs are properly attributed by responsible staff.
 
 
 4. Ensuring the responsible staff member and their supervisor have confirmed the project as closed.
 
 
 Once all criteria are met, calculate staff bonuses based on contract terms and maintain these figures weekly in the company software so staff can view their bonus progress and confirm if they have met their sales floor requirements.
 
 
 General Finance Support
 
 
 &middot; Coordinate with internal teams to ensure data is complete and accurate for payroll, contract payments, and bonus calculations.
 
 
 &middot; Maintain internal audit-ready financial documentation.
 
 
 &middot; Assist in month-end and project-end reporting as needed.
 
 
 
 
 
 Qualifications
 
 
 &middot; 3+ years of finance, payroll, or accounting administration experience.
 
 
 &middot; Experience with U.S. government systems (WAWF, PIEE) strongly preferred.
 
 
 &middot; Strong understanding of multi-step financial processes and cross-team coordination.
 
 
 &middot; High accuracy and strong follow-through, especially with time-sensitive contracts and invoice issues.
 
 
 &middot; Proficiency with spreadsheets and financial software.
 
 
 &middot; Able to work full-time on-site in Dubai.
 
</div>

Finance Administrator

TALENTMATE

<div>
 
 Job Description
 
 
 
 The Payroll Specialist / Payroll Manager is a critical position responsible for the accurate and timely management of an organization's payroll processes. They ensure that employees are paid correctly, comply with relevant laws and regulations, and handle any payroll-related inquiries or concerns effectively. This role demands a keen eye for detail, excellent organizational skills, and a strong understanding of payroll best practices. As a Payroll Specialist or Manager, you will work closely with the HR and Finance teams to ensure smooth payroll operations and support overall employee satisfaction. The ideal candidate is a proactive problem-solver with experience in payroll systems and a deep understanding of labor laws and tax regulations.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Accurately process payroll for all employees in the organization on time.
 </li>
 <li>
 Maintain and update employee payroll data in the payroll management system.
 </li>
 <li>
 Calculate wages, benefits, tax deductions, and other payroll components correctly.
 </li>
 <li>
 Ensure compliance with federal, state, and local payroll regulations and laws.
 </li>
 <li>
 Prepare and distribute payroll reports to management and relevant departments efficiently.
 </li>
 <li>
 Respond to employee inquiries related to payroll, salaries, and deductions promptly.
 </li>
 <li>
 Coordinate with HR and Finance teams to ensure seamless payroll operations.
 </li>
 <li>
 Monitor and manage payroll discrepancies and resolve issues as they arise.
 </li>
 <li>
 Implement and maintain internal controls to enhance payroll accuracy and security.
 </li>
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 Develop and document payroll procedures and guidelines for improved efficiency.
 </li>
 <li>
 Conduct regular audits of payroll processes to ensure compliance and accuracy.
 </li>
 <li>
 Stay updated on changes in tax regulations and labor laws to ensure compliance.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Accounting, Finance, Human Resources, or related field required.
 </li>
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 Minimum of three years of experience working in a payroll processing role.
 </li>
 <li>
 Strong knowledge of payroll software and Microsoft Office Suite required.
 </li>
 <li>
 Demonstrated understanding of federal, state, and local payroll regulations.
 </li>
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 Excellent attention to detail and accuracy in processing payroll transactions.
 </li>
 <li>
 Strong problem-solving skills with a proactive approach to issue resolution.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive payroll information.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Compensation &amp; Benefits Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Payroll Specialist / Payroll Manager 07D25

DICETEK LLC

<div>Job Responsibilities:<ul><li>
Prepare and calculate employees&rsquo; monthly payroll accurately in line with approved policies and regulations.</li><li>
Verify the accuracy of employee information and all financial entitlements, including salaries, allowances, deductions, and overtime.</li><li>
Enter payroll data into the approved financial systems and ensure full alignment with internal records.</li><li>
Generate payroll reports and related financial statements and submit them to the concerned departments on time.</li><li>
Monitor the transfer of salaries to employees&rsquo; bank accounts and coordinate with banks when necessary.</li><li>
Maintain and archive all payroll-related documents and records in an organized and confidential manner.</li><li>
Prepare monthly and annual cost reports related to payroll for management review.</li><li>
Ensure compliance with relevant labor laws, social insurance regulations, and any applicable tax requirements.</li><li>
Contribute to the improvement of payroll processes and propose enhancements to existing systems.</li><li>
Perform any additional duties as assigned within the scope of the role.</li></ul></div>

Payroll Accountant (Arabic Speaker)

BIN SHABIB GROUP

Job Description:We are seeking an experienced Payroll Specialist to join our dynamic finance team. The ideal candidate will have strong experience in payroll management, attendance tracking, leave management, and accounting practices, with a focus on the UAE&rsquo;s payroll regulations and compliance.Responsibilities:<ul><li>Payroll Management: Process monthly payroll accurately and on time, ensuring compliance with UAE labor laws and company policies.</li><li>Attendance Management: Maintain and update attendance records, ensuring accuracy in payroll processing and calculating overtime, deductions, and bonuses.</li><li>Leave Management: Track employee leave records, including annual leave, sick leave, and other types of leave. Ensure correct leave accruals and deductions.</li><li>Compliance &amp; Reporting: Ensure compliance with all UAE labor laws, including WPS (Wages Protection System) and other statutory requirements. Prepare reports as required.</li><li>Accounting Support: Assist in the reconciliation of payroll accounts, prepare journals, and maintain up-to-date financial records related to payroll.</li><li>Tax and Benefits: Calculate and manage employee benefits, deductions, and tax filings as per UAE regulations.</li><li>Coordination: Collaborate with HR and Finance teams to resolve payroll discrepancies and employee queries.</li></ul>Requirements:<ul><li>Proven experience in Payroll Management within the UAE, including attendance and leave management.</li><li>Strong knowledge of UAE labor laws and WPS compliance.</li><li>Experience in accounting practices, particularly as they relate to payroll.</li><li>Proficient in payroll software and MS Excel.</li><li>Ability to work under pressure and meet deadlines.</li><li>Strong attention to detail and problem-solving skills.</li><li>Excellent communication skills, both verbal and written.</li><li>Relevant certifications in Payroll or Accounting would be a plus.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>what is your current salary ?</li><li>what is your expected salary ?</li><li>How many years of UAE experience ?</li><li>How many years of total experience ?</li><li>what is your current visa status ?</li><li>what is your notice period ?</li></ul>

Payroll Specialist

Sunset Hospitality Group

The Accountant is responsible for managing the accounts payable and is ultimately responsible for the efficient management of the purchase ledger function and the payment of all company invoices in a timely manner.
<ul>
<li>Perform month-end and year-end closing processes, including ledger reconciliation and financial reporting.</li>
<li>Maintain accurate accounting records, control reports, and supplier files.</li>
<li>Review, verify, and process invoices, payments, and expense reports in a timely manner.</li>
<li>Reconcile accounts payable transactions and ensure all payments are up to date.</li>
<li>Prepare and process electronic transfers, cheques, and petty cash disbursements.</li>
<li>Manage supplier relationships, addressing queries and resolving invoice discrepancies promptly.</li>
<li>Conduct monthly bank reconciliations and monitor account balances for accuracy.</li>
<li>Support external and internal audits by preparing and providing required documentation.</li>
<li>Prepare financial reports such as balance sheets, profit and loss statements, and account analyses.</li>
<li>Administer payroll processing, ensuring accuracy, compliance, and timely execution.</li>
<li>Audit and verify payroll data, including attendance, deductions, and final settlements.</li>
<li>Track and report pre-opening and operational expenses for new restaurant projects.</li>
<li>Ensure compliance with internal accounting policies, procedures, and financial controls.</li>
<li>Assist in budgeting, forecasting, and reporting to the Finance Manager and CFO.</li>
</ul>

Accountant

JKSAB Project Management & Services

FINANCE ADMINISTRATOR (Contractual)Our company is seeking a diligent and competent Finance Administrator on contractual basis to manage our financial year end transactions and records. The successful candidate will be responsible for managing and maintaining financial operations, recordkeeping, and providing support to the finance team. They will be highly organized and detail-oriented with excellent analytical skills for monitoring financial reports and ensuring compliance. The Finance Administrator will be responsible for maintaining accurate records of financial transactions, updating databases, and performing other administrative tasks when required.Finance Administrator responsibilities&middot; Manage and maintain all financial activities in the organization, including accounts payable, accounts receivable, and payroll.&middot; Ensure compliance with financial policies, standard procedures, and regulations.&middot; Monitor financial reports, analyze trends, and provide meaningful financial information for decision-making.&middot; Prepare financial reports, statements, and records for internal and external stakeholders.&middot; Accurately input and maintain financial data in an organized, easy-to-understand format.&middot; Respond to financial inquiries and provide financial expertise when required.&middot; Communicate complex financial information to non-finance managers and suggest solutions to financial issues.&middot; Prepare and file various tax forms and financial reports to regulatory authorities.&middot; Develop and maintain positive working relationships with other departments, stakeholders, and external partners.Requirements and skills&middot; A degree in Finance, Accounting, or a related field&middot; At least 2 years of experience as a finance administrator or a related role&middot; In-depth understanding of financial rules, regulations, and policies&middot; Excellent analytical skills, attention to detail, and ability to reconcile accounts accurately and timely&middot; Proficient in accounting and bookkeeping software (e.g., QuickBooks, Microsoft 365)&middot; Outstanding communication skills and ability to collaborate effectively with finance and non-finance teams&middot; Ability to work under pressure, manage multiple tasks, and meet deadlines&middot; Strong organizational skills and ability to prioritize tasks effectively&middot; Understanding of tax regulations and filing requirements is a plus&middot; Ability to distinguish inappropriate/ unnecessary expenditures and take corrective actionThis Finance Administrator role requires an individual who is self-motivated, organized, and dedicated to maintaining high standards of accuracy and integrity in financial transactions. You will be joining a dynamic team committed to providing excellent financial service to our clients. We offer a competitive benefits package and opportunities for professional growth and development.If you meet the requirements and are interested in joining our team, please apply.Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per month

Finance Administrator (Contractual)

CHANEL

<div>
 HR ADMINISTRATION INTERN
 
 
 Location: Dubai, United Arab Emirates
 
 
 Contract Type: Internship (6 months)
 
 
 
 About The Role
 
 
 
 At CHANEL, we believe that exceptional people are at the heart of our Maison. As an HR Administrator, you will play a vital role in supporting our Human Resources team and contributing to a culture of excellence, care and innovation. You will ensure the smooth execution of HR processes and provide invaluable support to both employees and management across all aspects of the employee lifecycle.
 
 
 
 What Impact You Can Create At Chanel
 
 
 
 
 <ul>
 <li>
 Support the HR team in the coordination and execution of daily administrative tasks, ensuring accuracy and confidentiality at all times.
 </li>
 <li>
 Manage employee records, maintain HR databases and ensure data accuracy and compliance with internal policies and legal requirements.
 </li>
 <li>
 Assist with onboarding and offboarding processes, preparing documentation and facilitating a seamless employee experience.
 </li>
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 Respond promptly to employee inquiries, providing information on HR policies, procedures and benefits.
 </li>
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 Coordinate logistics for HR-related meetings, trainings and events.
 </li>
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 Support payroll and attendance administration, including leave tracking and documentation.
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 Prepare HR reports and presentations, ensuring clarity and attention to detail.
 </li>
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 Assist in recruitment activities, including scheduling interviews and communicating with candidates.
 </li>
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 Contribute to continuous improvement of HR processes and participate in HR projects as needed.
 </li>
 <li>
 Assist in managing the HRIS (Workday and Nathan &amp; Nathan) by learning system functionalities and supporting HR data analytics.
 
 
 
 </li>
 </ul>
 ENERGIZERS
 
 
 
 <ul>
 <li>
 Being a trusted point of contact for employees and contributing to a positive work environment.
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 Ensuring efficient, accurate and confidential management of HR processes.
 </li>
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 Collaborating with a diverse and inspiring team committed to CHANEL&rsquo;s values.
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 Playing an active role in employee engagement and organizational excellence.
 </li>
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 Developing your HR knowledge and administrative skills in a luxury retail environment.
 
 
 
 </li>
 </ul>
 
 What You Can Bring
 
 
 
 
 <ul>
 <li>
 A passion for people and delivering exceptional support.
 </li>
 <li>
 Meticulous attention to detail and strong organizational skills.
 </li>
 <li>
 Discretion and professionalism in handling sensitive information.
 </li>
 <li>
 Proactive attitude and the ability to anticipate needs and take initiative.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Collaborative mindset and a willingness to support others.
 </li>
 <li>
 Adaptability to thrive in a dynamic, fast-paced environment.
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 Previous experience in HR administration or office management is preferred.
 </li>
 <li>
 Proficiency in MS Office Suite; experience with HRIS systems (Workday) is a plus.
 </li>
 <li>
 Strong written and verbal communication skills in English; proficiency in Arabic and/or French is an advantage.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive data with integrity.
 </li>
 <li>
 Based in the UAE or willing to relocate.
 
 
 
 </li>
 </ul>
 
 What You Will Gain
 
 
 
 As an HR Administrator at CHANEL, you will join a collaborative and forward-thinking team, gaining invaluable experience in HR operations within a global luxury brand. You will build your HR expertise, develop your professional skills and contribute to an environment where people are truly valued.
 
 
 
 This position is more than just a job &ndash; it&rsquo;s an opportunity to be part of the CHANEL journey supporting our commitment to people, excellence and innovation. If you are ready to take the next step in your HR career with one of the world&rsquo;s most iconic brands, we look forward to hearing from you!
 
</div>

HR Administration Intern

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