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personal assistant to the ceo

Segrex Development LLC

<div><div><div><div><br> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div>We Are Hiring: Personal Assistant to the CEO   Segrex Development (Dubai)<br>Segrex Development is looking for a highly organized, proactive, and reliable Personal Assistant to provide direct support to our CEO.<br>This is a pivotal role for someone who thrives in a fast-paced, high-growth environment and can manage complex priorities with discretion, efficiency, and sound judgment.</div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>rovide comprehensive executive support to the CEO</li> <li>Manage calendars, meetings, travel arrangements, and daily communication</li> <li>Assist in project coordination and follow-ups across departments (including taking meeting notes)</li> <li>Prepare reports, presentations, and confidential correspondence</li> <li>Ensure smooth internal and external communication</li> <li>Anticipate the CEO s needs and proactively provide solutions</li> </ul> </div> </div> <div> <div><b>Responsibilities</b></div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>Exceptional organizational and time-management skills</li> <li>Strong communication and problem-solving abilities</li> <li>Full-time availability and flexibility, including occasional after-hours support</li> <li>Proven experience in a similar executive support role</li> <li>Background in real estate or development industry is a strong advantage</li> <li>Fluency in English is required (Russian or Arabic is a bonus)</li> </ul> </div> </div> <div> <div><br></div></div></div></div></div>

Personal Assistant to the CEO

Wealthin Properties

<p>We are seeking a highly organized Personal Assistant to support the CEO of a growing real estate company. The ideal candidate will be efficient, reliable, and able to handle fast-paced responsibilities with discretion and professionalism. This role requires full-time availability with flexibility to attend to the CEO&rsquo;s needs as they arise.</p><p><b>Key Responsibilities</b></p><ul><li>Manage the CEO&rsquo;s daily schedule, appointments, and calendar coordination</li><li>Organize meetings, prepare agendas, and take minutes when required</li><li>Handle business correspondence (emails, calls, messages) on behalf of the CEO</li><li>Arrange travel, accommodation, and logistics</li><li>Maintain confidential files, contracts, and real estate documents</li><li>Coordinate with internal departments, clients, and partners</li><li>Follow up on pending tasks, deadlines, and business initiatives</li><li>Assist with presentations, reports, and proposals</li><li>Handle personal errands and ad-hoc tasks as assigned</li><li>Ensure smooth daily workflow and support CEO in decision-making tasks</li></ul><p><b>Requirements (High Priority)</b></p><ul><li>Valid UAE driving license (mandatory)</li><li>Own car (preferred)</li><li>Ability to work full-time with flexible timing based on CEO requirements</li></ul><p><b>Other Requirements</b></p><ul><li>Previous experience as a Personal Assistant, Executive Assistant, or Office Manager (real estate experience is a plus)</li><li>Strong communication skills (English required; Arabic is an advantage)</li><li>Excellent organizational and multitasking abilities</li><li>Proficient in MS Office, email management, and digital scheduling tools</li><li>Ability to work under pressure and maintain confidentiality</li><li>Professional appearance, attitude, and work ethics</li></ul><p><b>Key Skills</b></p><ul><li>Time management</li><li>Communication &amp; coordination</li><li>Problem-solving</li><li>Attention to detail</li><li>Discretion &amp; confidentiality</li><li>Initiative and follow-through</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Have you worked in a real estate company before? If yes, what was your role?</li><li>Have you ever handled documents like MOUs, tenancy contracts, title deeds, or Form A/B/F?</li><li>Do you have experience coordinating with property developers, landlords, or investors?</li><li>Are you familiar with Ejari, RERA forms, and basic Dubai real estate procedures?</li><li>Can you follow up with clients, brokers, or agencies on behalf of the CEO?</li><li>Have you ever assisted in preparing presentations, proposals, or reports for property deals?</li><li>Have you managed confidential documents or client information in real estate transactions?</li></ul>

Kayzin Recruitment

<div>
 <p>
  <strong>
   Executive Assistant / Personal Assistant to CEO &ndash; Dubai
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We&rsquo;re hiring on behalf of the CEO of a
  <strong>
   leading group in Dubai
  </strong>
  . This is not your typical EA role &mdash; you&rsquo;ll act as the CEO&rsquo;s
  <strong>
   right hand
  </strong>
  , managing both
  <strong>
   corporate and personal affairs
  </strong>
  with complete trust, discretion, and initiative.
 </p>
 <p>
  <br/>
 </p>
 <p>
  If you&rsquo;re organised, dependable, and thrive in a role where you&rsquo;re always one step ahead, this is an opportunity to work closely with a high-profile leader and play a pivotal role in keeping both business and personal matters running seamlessly.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You&rsquo;ll Be Doing
  </strong>
 </p>
 <ul>
  <li>
   Acting as the
   <strong>
    direct support
   </strong>
   to the CEO &mdash; no middle layer, full trust and exposure to all aspects of their professional and personal life.
  </li>
  <li>
   Managing complex
   <strong>
    calendars, meetings, and travel itineraries
   </strong>
   across multiple time zones.
  </li>
  <li>
   Overseeing
   <strong>
    corporate operations support
   </strong>
   including correspondence, confidential document handling, scheduling, and coordination across departments.
  </li>
  <li>
   Managing
   <strong>
    personal responsibilities
   </strong>
   such as family matters, property management, appointments, and travel arrangements.
  </li>
  <li>
   Liaising with
   <strong>
    vendors, service providers, and partners
   </strong>
   on both business and personal projects.
  </li>
  <li>
   Coordinating with
   <strong>
    real estate agents
   </strong>
   and managing documentation for both corporate and personal investments.
  </li>
  <li>
   Handling
   <strong>
    confidential documents and sensitive information
   </strong>
   with discretion and professionalism.
  </li>
  <li>
   Maintaining a balance between
   <strong>
    corporate and personal support (roughly 60/40)
   </strong>
   .
  </li>
  <li>
   Providing occasional
   <strong>
    out-of-hours assistance
   </strong>
   when required to ensure smooth operations at all times.
  </li>
 </ul>
 <p>
  <strong>
   What We&rsquo;re Looking For
  </strong>
 </p>
 <ul>
  <li>
   Minimum
   <strong>
    3&ndash;5 years&rsquo; experience
   </strong>
   supporting senior leadership (CEO, Founder, or Managing Director level).
  </li>
  <li>
   Demonstrated stability and
   <strong>
    consistent tenure in previous roles
   </strong>
   &mdash; reliability and long-term commitment are key.
  </li>
  <li>
   Proven experience handling
   <strong>
    both business and personal matters
   </strong>
   , including family-related responsibilities.
  </li>
  <li>
   Background or exposure to industries such as
   <strong>
    manufacturing, real estate, or travel
   </strong>
   is highly advantageous.
  </li>
  <li>
   Strong organisational and multitasking skills, with the ability to prioritise under pressure.
  </li>
  <li>
   Excellent written and verbal communication skills in English.
  </li>
  <li>
   <strong>
    High level of discretion
   </strong>
   , integrity, and professionalism in handling sensitive information.
  </li>
  <li>
   Proficiency with Microsoft Office Suite and digital scheduling tools.
  </li>
  <li>
   <strong>
    UAE driving licence
   </strong>
   is a plus (not essential).
  </li>
 </ul>
 <p>
  <strong>
   Role Details
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Location:
   </strong>
   Dubai &ndash; based at the CEO&rsquo;s office (Monday to Friday)
  </li>
  <li>
   <strong>
    Availability:
   </strong>
   Must be accessible for occasional out-of-hours requests
  </li>
  <li>
   <strong>
    Salary:
   </strong>
   <strong>
    AED 10,000 &ndash; 15,000 per month
   </strong>
   , depending on experience
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  This is an exceptional opportunity for a career-driven Executive Assistant or Personal Assistant seeking a
  <strong>
   long-term, trusted partnership
  </strong>
  with a CEO &mdash; offering variety, responsibility, and the chance to make a real impact across both professional and personal sphere
 </p>
</div>


Executive Assistant

Oia Properties

<p>We are seeking a highly organized, proactive, and professional Personal Assistant (PA) to the CEO who is fluent in Arabic and English. The ideal candidate will be responsible for providing high-level administrative support to the CEO, ensuring efficient management of their schedule, communications, and day-to-day operations.</p><p>This is a critical role that requires discretion, strong organizational skills, and cultural fluency in both Western and Arabic business environments.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Act as a first point of contact: handle correspondence, emails, and phone calls in both Arabic and English</li><li>Coordinate and prepare materials for meetings, presentations, and reports</li><li>Provide administrative support in preparing documents, reports, and confidential communications</li><li>Liaise with internal departments and external partners on behalf of the CEO</li><li>Accompany the CEO to meetings, events, and business trips when required</li><li>Handle personal errands and tasks with professionalism and discretion</li></ul><p><b>Requirements:</b></p><ul><li>Fluency in <b>Arabic and English</b> (both written and spoken)</li><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting C-level executives</li><li>Strong organizational and time-management skills</li><li>Excellent communication and interpersonal abilities</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools</li><li>High level of discretion, integrity, and confidentiality</li><li>Flexible and adaptable to a fast-paced, dynamic work environment</li><li>Ability to work independently with minimal supervision</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary and benefits</li><li>Opportunity to work closely with a visionary CEO and leadership team</li><li>Dynamic and inclusive work culture</li><li>Career development and growth opportunities</li></ul><p>Job Type: Full-time</p>

EA to the CEO

1004 Mart

<p><b>Job Title:</b> Personal Assistant to CEO<br/><b>Salary:</b> AED 5,000</p><p><b>Job Description:</b><br/>We are seeking a reliable and organized Personal Assistant to support the CEO with day-to-day administrative and coordination tasks.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments.</li><li>Handle correspondence, emails, and phone calls professionally.</li><li>Prepare reports, meeting minutes, and presentations as required.</li><li>Arrange travel, accommodation, and logistics for business trips.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Liaise with internal departments and external partners on behalf of the CEO.</li><li>Ensure smooth communication and follow-up on tasks and deadlines.</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 2 years of experience as a PA or Executive Assistant.</li><li>Excellent English communication and organizational skills.</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Ability to multitask, prioritize, and work under pressure.</li><li>Professional, proactive, and trustworthy.</li><li>Sharp with attention to detail</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p>

PA to CEO

The Role
<br>Role Overview The Executive Assistant provides one-to-one executive, strategic, and administrative support to the Founder and CEO of VCA. This role requires exceptional organizational skills, emotional intelligence, and the ability to manage high-level communication and coordination across global cultural and brand partnerships. The EA acts as a key liaison between the CEO and internal teams, clients, and external stakeholders, ensuring seamless alignment, prioritization, and execution across all initiatives. Core Responsibilities Executive Support • Serve as the first point of contact for the CEO, handling all correspondence and phone calls with professionalism and discretion. • Prepare working files, briefing materials, and documentation required by the CEO. • Manage and maintain various databases, including contact lists, calendars, and key dates (e.g., birthdays, anniversaries). • Proactively manage the CEO’s calendar, prioritizing and organizing internal and external meetings, and ensuring timely preparation of all necessary briefing materials. • Liaise with internal team members to coordinate business matters, communicate instructions from the CEO, and monitor execution and follow-up. Communication & Meetings • Act as CEO’s first point of contact, filtering correspondence and managing daily communications with discretion and professionalism. • Draft, review, and edit high-level correspondence, presentations, and briefing notes. • Prepare agendas, talking points, and briefing materials for all key meetings and events. Travel & Logistics • Arrange all aspects of international travel, including flights, transfers, hotel accommodations, and visa support. • Liaise directly with global partners and suppliers to ensure smooth arrangements for all business trips. Personal Support • Assist in coordinating personal and family matters on behalf of the CEO. • Oversee property-related tasks and ensure smooth management of personal logistics. Project & Partner Coordination • Track project milestones and deliverables related to CEO’s scope and ensure timely execution. • Manage relationships and communications with high-level vendors, VIP contacts, and brand partners. • Oversee bookings, invitations, and external coordination for events and projects directly involving the CEO. Administrative & Organizational Tasks • Maintain efficient filing systems (digital and physical), ensuring easy retrieval of documents and emails. • Provide comprehensive personal assistant support, handling a wide range of administrative responsibilities. • Work effectively in a multitasking environment, managing competing priorities with accuracy and efficiency. Culture & Engagement • Support a positive and collaborative office culture. • Coordinate internal communications, key moments, and team engagement initiatives.
<br><br>
Requirements
<br>Skills & Attributes • High emotional intelligence and adaptability. • Excellent written and verbal communication in English; Arabic proficiency is a strong plus. • Outstanding attention to detail and ability to manage competing priorities. • Strategic thinker with proactive problem-solving skills. • Grace under pressure and strong interpersonal awareness. • Ability to maintain confidentiality and discretion at all times. • Strong organizational skills with the ability to multitask and coordinate across global teams. Experience Required • Minimum 5 years’ experience as a senior Executive Assistant or Chief of Staff, preferably within luxury, art, cultural, or creative industries. • Proven experience supporting C-level executives in dynamic, fast-paced environments. • Experience managing international travel, complex schedules, and high-level stakeholder communications. • Demonstrated ability to coordinate multi-disciplinary projects and manage sensitive personal and professional matters. Overall Goal To enable the CEO to operate strategically and efficiently across all global partnerships, ensuring that her time, focus, and communications are fully optimized, while maintaining seamless operational and administrative support for both professional and personal matters.
<br><br>
About the company
<br>VCA is a global events agency committed to creating positive cultural impact. Our mission is to promote culture and to support talents via collaborations and partnerships between brands, cultural institutions and independent creative initiatives. VCA works with an international team of multidisciplinary professionals across offices in London and Dubai. Together, we unite creativity, inspiration and partnership to bring ideas to life.

Executive Assistant to Chief Executive Officer

Choco Zen

<div>
 <p>
  We are seeking a highly organized and proactive
  <strong>
   Personal Assistant (PA)
  </strong>
  to support the ceo and management of our
  <strong>
   company in Dubai
  </strong>
  . The ideal candidate will be responsible for handling administrative tasks, scheduling, and coordinating various business activities to ensure efficiency and smooth operations. This role requires excellent time management skills, confidentiality, and a strong ability to multitask.
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <strong>
   Executive Support:
  </strong>
 </p>
 <ul>
  <li>
   Act as the primary point of contact between CEO and internal/external stakeholders.
  </li>
  <li>
   Manage calendars, appointments, and meetings, ensuring efficient time management.
  </li>
  <li>
   Prepare reports, presentations, and documents as required.
  </li>
  <li>
   Handle correspondence, emails, and phone calls on behalf of executives.
  </li>
  <li>
   Take meeting notes and follow up on action points to ensure completion.
  </li>
 </ul>
 <p>
  <strong>
   Administrative &amp; Office Management:
  </strong>
 </p>
 <ul>
  <li>
   Maintain an organized filing system for confidential business documents.
  </li>
  <li>
   Arrange travel itineraries, accommodations, and visa applications for business trips.
  </li>
  <li>
   Assist in organizing company events, conferences, and client meetings.
  </li>
  <li>
   Monitor office supplies and coordinate with vendors for procurement.
  </li>
 </ul>
 <p>
  <strong>
   Business &amp; Project Coordination:
  </strong>
 </p>
 <ul>
  <li>
   Support executives in managing key business projects and initiatives.
  </li>
  <li>
   Conduct market research, competitor analysis, and business insights when required.
  </li>
  <li>
   Assist in preparing financial reports, invoices, and expense tracking.
  </li>
  <li>
   Coordinate with different departments (sales, marketing, logistics) to facilitate workflow.
  </li>
 </ul>
 <p>
  <strong>
   Confidentiality &amp; Discretion:
  </strong>
 </p>
 <ul>
  <li>
   Handle sensitive business and personal information with the utmost confidentiality.
  </li>
  <li>
   Act as a trusted liaison between executives and other stakeholders.
  </li>
  <li>
   Manage personal tasks for executives, such as appointment scheduling and personal errands when needed.
  </li>
 </ul>
 <p>
  <strong>
   Qualifications &amp; Skills:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Bachelor&rsquo;s degree
   </strong>
   in Business Administration, Management, or a related field.
  </li>
  <li>
   <strong>
    3+ years of experience
   </strong>
   as a PA, Executive Assistant, or similar role.
  </li>
  <li>
   Strong
   <strong>
    organizational and multitasking skills
   </strong>
   with a proactive approach.
  </li>
  <li>
   Excellent
   <strong>
    communication skills in English (Arabic is a plus)
   </strong>
   .
  </li>
  <li>
   Proficiency in
   <strong>
    Microsoft Office (Excel, Word, PowerPoint, Outlook)
   </strong>
   and business software.
  </li>
  <li>
   Ability to work under pressure and meet deadlines.
  </li>
  <li>
   Strong attention to detail and problem-solving abilities.
  </li>
  <li>
   <strong>
    Discretion and confidentiality
   </strong>
   are essential.
  </li>
 </ul>
</div>


Personal Assistant

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