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personal assistant to ceo

personal assistant to the vice president

Emperos DMCC

Job Description: We are seeking a highly organized, proactive, and discreet Personal Assistant to support the Vice President. The ideal candidate will have at least 5 years of experience assisting C-level executives in the UAE, demonstrating exceptional administrative, communication, and coordination skills. This role requires someone who can manage complex schedules, maintain confidentiality, and act as a trusted liaison between the Vice President and internal/external stakeholders.Duties &amp; Responsibilities:Executive Support<ul><li>Provide comprehensive administrative support to the Vice President.</li><li>Manage and maintain the VP&rsquo;s calendar, appointments, and travel arrangements.</li><li>Organize and coordinate meetings, conferences, and executive events.</li><li>Prepare meeting agendas, presentations, minutes, and follow-up action items.</li><li>Screen and prioritize incoming communications including emails, calls, and correspondence.</li></ul>Communication &amp; Coordination<ul><li>Serve as the primary point of contact between the Vice President and internal departments, clients, and external stakeholders.</li><li>Draft professional correspondence, reports, and presentations on behalf of the VP.</li><li>Coordinate cross-functional meetings and ensure timely follow-ups on key initiatives.</li></ul>Travel &amp; Logistics<ul><li>Arrange domestic and international travel, including visas, flights, accommodations, and itineraries.</li><li>Manage travel expense reports and related documentation.</li></ul>Administrative &amp; Operational Support<ul><li>Maintain confidential files, records, and documentation.</li><li>Assist with preparing business reports, presentations, and executive summaries.</li><li>Track key projects and ensure deadlines are met.</li><li>Support event planning and executive-level meetings.</li></ul>Confidentiality &amp; Professionalism<ul><li>Handle sensitive information with high levels of confidentiality and discretion.</li><li>Act as a trusted gatekeeper for the Vice President&rsquo;s office.</li></ul>Qualifications:&middot; Bachelor&rsquo;s degree in Business Administration, Management, or a related field (preferred).&middot; Minimum 5 years of experience as a Personal Assistant or Executive Assistant supporting C-Level executives in the UAE.&middot; Proven experience managing complex executive schedules and high-level stakeholders.Skills &amp; Competencies:<ul><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>High level of professionalism, discretion, and confidentiality.</li><li>Ability to prioritize tasks and work under pressure.</li><li>Strong attention to detail and problem-solving ability.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Experience with travel coordination and executive reporting.</li></ul>Job Type: Full-timeWork Location: In person

Personal Assistant to the Vice President

Job Description: We are seeking a highly organized and proactive Personal Assistant to support the Assistant Vice President &ndash; Sales &amp; Marketing within a fast-paced real estate environment. The ideal candidate will have at least 5 years of experience assisting senior or C-level executives in the UAE real estate industry, with strong administrative, coordination, and communication skills.The role requires the ability to manage complex schedules, coordinate sales and marketing activities, handle confidential information, and serve as a key liaison between the AVP and internal departments, brokers, and external stakeholders.Duties &amp; Responsibilities:Executive &amp; Administrative Support<ul><li>Provide full administrative and secretarial support to the Assistant Vice President &ndash; Sales &amp; Marketing.</li><li>Manage and coordinate the AVP&rsquo;s daily calendar, meetings, appointments, and travel arrangements.</li><li>Screen and prioritize incoming communications, emails, and calls.</li><li>Prepare professional correspondence, reports, presentations, and meeting materials.</li></ul>Sales &amp; Marketing Coordination<ul><li>Assist in coordinating sales meetings, marketing campaigns, property launches, and promotional events.</li><li>Prepare sales reports, market insights, and performance dashboards for management review.</li><li>Coordinate with sales teams, marketing teams, brokers, and external agencies.</li><li>Track sales activities, client meetings, and follow-up actions.</li></ul>Meeting &amp; Documentation Management<ul><li>Organize internal and external meetings, including broker meetings, client presentations, and project updates.</li><li>Prepare meeting agendas, minutes of meetings (MoM), and follow-up action trackers.</li><li>Maintain records of sales documents, contracts, and marketing materials.</li></ul>Travel &amp; Event Coordination<ul><li>Arrange local and international travel, accommodation, visas, and itineraries.</li><li>Support the planning and coordination of property launch events, exhibitions, and promotional activities.</li></ul>Stakeholder Communication<ul><li>Act as a liaison between the AVP, internal departments, sales teams, developers, brokers, and clients.</li><li>Ensure smooth communication flow and timely follow-ups on key tasks.</li></ul>Confidentiality &amp; Office Management<ul><li>Maintain strict confidentiality when handling sensitive business information.</li><li>Maintain organized filing systems for sales documentation, contracts, and executive records.</li></ul>Qualifications:&middot; Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field (preferred).&middot; Minimum 5 years of experience as a Personal Assistant or Executive Assistant supporting senior executives or C-level management in the UAE.&middot; Mandatory experience in the UAE real estate industry (developer, brokerage, or property management firm).Skills &amp; Competencies:&middot; Strong organizational and multitasking abilities.&middot; Excellent communication and interpersonal skills.&middot; High level of professionalism, discretion, and confidentiality.&middot; Strong time management and ability to work under pressure.&middot; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).&middot; Experience preparing sales reports and executive presentations.&middot; Ability to coordinate across sales, marketing, and operations teams.Job Type: Full-timeWork Location: In person

Personal Assistant to Assistant VP Sales & Marketing

Barclays

<div>Technology Controls Officer | Barclays | Dubai 
 
Join Barclays as a Technology Controls Officer and play a key role in strengthening the technology risk and control environment across our global platforms. 
In this role, you will partner closely with technology teams across APAC and MEA, ensuring that systems are secure, resilient, and aligned with Barclays&rsquo; risk framework and regulatory expectations. Acting as a trusted advisor to engineering and technology stakeholders, you will help embed strong risk and control practices while supporting the delivery of reliable and innovative technology solutions. 
This is an exciting opportunity for someone who enjoys working at the intersection of technology, risk, and governance within a global banking environment. 
Key Responsibilities:<ul><li>
Act as a technology risk and control partner to engineering and platform teams across multiple technology environments.</li><li>
Identify and assess technology risks, ensuring appropriate controls are implemented and operating effectively.</li><li>
Support governance, regulatory compliance, and audit engagements relating to technology controls.</li><li>
Provide guidance on resilience, operational readiness, and risk management across technology platforms.</li><li>
Track and manage control improvements and remediation activities where gaps are identified.</li><li>
Produce clear risk reporting and insights for senior stakeholders and governance forums.</li><li>
Collaborate with technology, risk, and business teams to strengthen the overall technology control environment.</li></ul> 
Essential Criteria:<ul><li>
Experience in technology risk, IT controls, technology governance, or operational risk.</li><li>
Experience working within banking, financial services, or another regulated environment.</li><li>
Strong understanding of technology risk frameworks, control environments, and governance processes.</li><li>
Experience supporting internal or external audits, regulatory requirements, or control testing activities.</li><li>
Ability to partner effectively with technology teams and senior stakeholders.</li><li>
Strong analytical, problem-solving, and communication skills.</li></ul> 
Desirable Criteria:<ul><li>
Professional certifications such as CISA, CISM, CISSP, CRISC, or similar.</li><li>
Experience working across global or multi-regional technology environments.</li><li>
Knowledge of technology resilience, incident management, or business continuity frameworks.</li><li>
Experience supporting technology transformation or large-scale change programmes.</li></ul>
This role is based in Dubai. 
 
You may be assessed on the key critical skills relevant for success in role, such as risk and controls, change and transformation, business acumen strategic thinking and digital and technology, as well as job-specific technical skills.

Purpose of the role
To assess the integrity and effectiveness of the banks internal control framework to support the mitigation of risk and protection of the banks operational, financial, and reputational risk.
Accountabilities<ul><li>
Knowledge of business areas, products, processes and platforms to be able to assess risk</li><li>
Collaboration with various stakeholders across the bank and business units to improve overall control effectiveness through detailed documentation of control assessments, procedures, and findings.</li><li>
Identification and investigation of potential weaknesses and issues within internal controls to promote continuous improvement and risk mitigation aligned to the bank&rsquo;s control framework, prioritised by its severity to disrupt bank operations.</li><li>
Development of reports to communicate key findings from risk assessment including control weaknesses and recommendations to control owners, senior management, and other stakeholders.</li><li>
Execution of reviews to determine the effectiveness of the bank's internal controls framework aligned to established and evolving policies, regulation, and best practice.</li><li>
Implementation of adherence to the Barclays Controls Framework and set appropriate methodology of assessing controls against the Controls Framework.</li></ul>
Vice President Expectations<ul><li>
To contribute or set strategy, drive requirements and make recommendations for change. Plan resources, budgets, and policies; manage and maintain policies/ processes; deliver continuous improvements and escalate breaches of policies/procedures..</li><li>
If managing a team, they define jobs and responsibilities, planning for the department&rsquo;s future needs and operations, counselling employees on performance and contributing to employee pay decisions/changes. They may also lead a number of specialists to influence the operations of a department, in alignment with strategic as well as tactical priorities, while balancing short and long term goals and ensuring that budgets and schedules meet corporate requirements..</li><li>
If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L &ndash; Listen and be authentic, E &ndash; Energise and inspire, A &ndash; Align across the enterprise, D &ndash; Develop others..</li><li>
OR for an individual contributor, they will be a subject matter expert within own discipline and will guide technical direction. They will lead collaborative, multi-year assignments and guide team members through structured assignments, identify the need for the inclusion of other areas of specialisation to complete assignments. They will train, guide and coach less experienced specialists and provide information affecting long term profits, organisational risks and strategic decisions..</li><li>
Advise key stakeholders, including functional leadership teams and senior management on functional and cross functional areas of impact and alignment.</li><li>
Manage and mitigate risks through assessment, in support of the control and governance agenda.</li><li>
Demonstrate leadership and accountability for managing risk and strengthening controls in relation to the work your team does.</li><li>
Demonstrate comprehensive understanding of the organisation functions to contribute to achieving the goals of the business.</li><li>
Collaborate with other areas of work, for business aligned support areas to keep up to speed with business activity and the business strategies.</li><li>
Create solutions based on sophisticated analytical thought comparing and selecting complex alternatives. In-depth analysis with interpretative thinking will be required to define problems and develop innovative solutions.</li><li>
Adopt and include the outcomes of extensive research in problem solving processes.</li><li>
Seek out, build and maintain trusting relationships and partnerships with internal and external stakeholders in order to accomplish key business objectives, using influencing and negotiating skills to achieve outcomes.</li></ul>
All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship &ndash; our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset &ndash; to Empower, Challenge and Drive &ndash; the operating manual for how we behave.</div>

UAE Technology Controls Officer

Kayzin Recruitment

<div>
 
 Personal Assistant &ndash; HNW Family Support
 
 
 
 
 
 We are currently supporting the CEO of a global retail brand in the search for a Personal Assistant to support the family with day-to-day personal and household matters. Please note this is not an EA Role but a PA focused role. Experiance is required.
 
 
 
 
 
 This role will sit under the Executive Assistant, and although you will work alongside the EA on various matters, the position itself is purely focused on personal assistance and family affairs, separate from the day-to-day business operations.
 
 
 
 
 
 This is a high-trust position requiring someone who is discreet, organised, and comfortable supporting a high-net-worth individual and family in a fast-paced environment.
 
 
 The ideal candidate will have excellent communication skills, strong initiative, and a proactive mindset. You should be someone who naturally anticipates needs, takes ownership of tasks, and ensures everything behind the scenes runs smoothly.
 
 
 
 
 
 Because of the nature of the role, the successful candidate will need to be available, responsive, and flexible with working hours when required.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Managing the CEO&rsquo;s personal and family calendar, including appointments and commitments
 
 
 &bull; Organising family travel, holidays and itineraries (flights, accommodation, visas, transport)
 
 
 &bull; Coordinating household logistics and personal arrangements
 
 
 &bull; Booking appointments, events and personal services
 
 
 &bull; Supporting with family-related administration and errands when required
 
 
 &bull; Liaising with household staff, vendors and service providers
 
 
 &bull; Ensuring all personal arrangements run smoothly and efficiently
 
 
 
 
 
 
 Requirements
 
 
 
 &bull; Previous experience working as a Personal Assistant supporting a HNW individual or family
 
 
 &bull; Excellent communication skills and the ability to manage multiple stakeholders
 
 
 &bull; A proactive mindset with strong initiative
 
 
 &bull; Highly organised with strong multitasking abilities
 
 
 &bull; High level of discretion and confidentiality
 
 
 &bull; Comfortable working flexibly and being available when required
 
 
 
 
 
 **Office based role in Downtown Area - you are required to be office based**
 
 
 
 
 
 
 Approx Salary 15,000k DOE + Medical + Visa
 
 
 
 
 
 
 This role would suit someone who enjoys supporting busy family lifestyles, taking ownership of responsibilities, and ensuring everything runs seamlessly behind the scenes.
 
</div>

Personal Assistant

Irwin & Dow

The Role
 We are looking for a highly organised and proactive Personal Assistant to support a high-net-worth individual within a dynamic family environment. Based out of their Dubai office, the ideal candidate will play a pivotal role in managing both personal and family-related tasks, ensuring that the household and personal affairs run smoothly and efficiently. This role demands someone who can anticipate needs, juggle multiple responsibilities, and thrive in a fast-paced setting. The primary responsibility of the Personal Assistant is managing the schedules and calendars of the family members, including appointments, coordinating children's activities, school events, extracurricular schedules, and managing household errands and special projects. Attention to detail is crucial as the candidate must ensure that all commitments are met without disrupting personal or family schedules. This role also includes travel coordination, where the assistant will be expected to arrange travel accommodation, flights, and detailed itineraries for both business and family trips, managing any last-minute changes and ensuring smooth logistics. In addition, handling legal travel documents such as visas will be an integral part of the job. A significant aspect of the role involves household management. The assistant will oversee domestic staff, including hiring, training, and scheduling, and manage household maintenance by coordinating with contractors and vendors. Another key responsibility is keeping track of all household expenditures, maintaining detailed spreadsheets of expenses and receipts. Additionally, the candidate will be responsible for purchasing and delivering gifts for various occasions, ensuring thoughtful and timely delivery. Event planning is another critical part of the role. From organising birthdays and holidays to handling social gatherings, the Personal Assistant will be expected to oversee every detail, from start to finish. They should have a solid understanding of dealing with event vendors and maintaining a directory of trusted suppliers for services such as flowers, catering, and entertainment. Given the sensitive nature of the role, maintaining the highest level of discretion and confidentiality is a must. All interactions and tasks must be handled with professionalism, respect for privacy, and the utmost care.
 
Requirements
 To be considered for this role, candidates must have proven experience as a Personal Assistant, preferably within a high-net-worth family environment. Strong organisational skills, the ability to manage multiple calendars simultaneously, and excellent communication skills—both written and verbal—are essential. The ideal candidate must be proficient in scheduling and organisational software, be willing to work flexible hours, and travel as needed. A valid driver’s license with a clean driving record is also required for this position.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

SECTIONS GROUP

We are looking for a highly organized and proactive Personal Assistant to support the Managing Director with daily administrative and coordination tasks.Key Responsibilities:<ul><li>Manage the Managing Director&rsquo;s schedule, meetings, and appointments</li><li>Handle emails, calls, and correspondence on behalf of the Managing Director</li><li>Arrange travel, meetings, and business appointments</li><li>Prepare documents, reports, and presentations</li><li>Maintain confidential files and records</li><li>Provide general administrative support to the Managing Director</li></ul>Requirements:<ul><li>Previous experience as a Personal Assistant or Administrative Assistant preferred</li><li>Strong communication and organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to handle confidential information with professionalism</li></ul>Job Type: Full-time

AL HADAF AL SAREE OPTICAL TR

Send your CV to 00971505551451We are seeking a highly organized and proactive malayalam speaking Personal Assistant to provide administrative and personal support to Executive The ideal candidate will be detail-oriented, resourceful, and able to manage a wide range of tasks efficiently, ensuring smooth day-to-day operations and effective time management for the employer.Key Responsibilities:<ul><li>Manage daily schedules, calendars, and appointments.</li><li>Coordinate meetings, conferences, and travel arrangements (domestic and international).</li><li>Handle correspondence (emails, calls, letters) on behalf of the employer.</li><li>Prepare reports, presentations, and documents as required.</li><li>Maintain confidentiality of sensitive information.</li><li>Run errands and assist with personal tasks when necessary.</li><li>Liaise with internal staff, external stakeholders, and clients professionally.</li><li>Organize files, records, and ensure proper documentation.</li><li>Anticipate employer&rsquo;s needs and proactively provide solutions.</li><li>Monitor deadlines and follow up on pending matters.</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.</li><li>Ability to multitask, prioritize, and work under pressure.</li><li>High level of discretion, integrity, and professionalism.</li><li>Problem-solving and proactive mindset</li><li>Benefits:</li><li>Competitive salary package.</li><li>Professional growth opportunities.</li><li>Dynamic and supportive work environment.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

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1451 personal assistant to the vice president jobs In Dubai

Personal Assistant to the Vice President

Personal Assistant to Assistant VP Sales & Marketing

UAE Technology Controls Officer

Personal Assistant

Personal Assistant

Personal Assistant

Personal Assistant