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Emirates National Investment

<div>
 
 We are seeking a highly experienced and professional
 
 Personal Assistant
 
 who will be responsible for providing high-level personal assistance, concierge-style support, estate coordination, and administrative oversight across a broad range of private matters. The position requires exceptional organisational skills, sound judgement, and the ability to manage sensitive matters with the highest level of confidentiality, professionalism, and attention to detail.
 
 
 
 
 
 This role will support the smooth coordination of personal affairs, household-related requirements, VIP-related arrangements, and private administration.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 Private Affairs Management
 
 
 <ul>
 <li>
 Act as the primary point of contact in relation to private and personal matters.
 </li>
 <li>
 Handle confidential and sensitive information with the utmost discretion and professionalism.
 </li>
 <li>
 Coordinate and oversee a wide range of personal tasks, ensuring efficient and timely execution.
 </li>
 <li>
 Track VIP relations and correspondence, supporting relationship management by remaining informed of important occasions, milestones, and key events.
 </li>
 <li>
 Organise and coordinate personal arrangements including travel bookings, flight reservations, hotel accommodation, and related logistics.
 </li>
 <li>
 Support the management of personal insurance matters, including vehicle registration, renewals, and related documentation.
 </li>
 </ul>
 
 
 
 
 
 Estate Management
 
 
 <ul>
 <li>
 Supervise and manage private properties, ensuring they are well-maintained, operational, and secure.
 </li>
 <li>
 Oversee household and estate staff, including coordination related to recruitment, onboarding, payroll, scheduling, and performance monitoring.
 </li>
 <li>
 Coordinate with external service providers and vendors for maintenance, renovations, and other property-related requirements.
 </li>
 <li>
 Liaise with relevant internal and external parties in relation to private procurement and household requirements.
 </li>
 <li>
 Support the smooth day-to-day administration and upkeep of private residences and related assets.
 </li>
 </ul>
 
 
 
 
 
 Financial Administration
 
 
 <ul>
 <li>
 Assist in the coordination and administration of financial matters relating to personal, household, and private expenses.
 </li>
 <li>
 Support the tracking and organisation of private expense-related documentation and records, as required.
 </li>
 </ul>
 
 
 
 
 
 Documentation and Approvals
 
 
 <ul>
 <li>
 Maintain up-to-date records of personal documents including passports, visas, Emirates IDs, and other important records.
 </li>
 <li>
 Maintain an organised and updated database of important contacts, service providers, and vendors.
 </li>
 <li>
 Review and coordinate initial approvals related to private affairs.
 </li>
 </ul>
 
 
 
 
 
 Experience, Education, and Skills
 
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant discipline such as
 
 Business Management, Hospitality, Estate Management
 
 , or similar.
 </li>
 <li>
 Proven experience in a similar role, preferably supporting a
 
 high-net-worth individual, family office, or VIP environment
 
 .
 </li>
 <li>
 Strong understanding of the level of professionalism, discretion, and service expected within a private household or executive support environment.
 </li>
 <li>
 Fluent in English, with strong verbal and written communication skills. Arabic is a plus.
 </li>
 </ul>
 
 
 
 
 
 Key Competencies &amp; Skills
 
 
 <ul>
 <li>
 Exceptional organisational and multitasking skills, with strong attention to detail.
 </li>
 <li>
 Excellent interpersonal and communication abilities.
 </li>
 <li>
 High level of integrity, discretion, and professionalism in handling confidential information.
 </li>
 <li>
 Strong problem-solving skills and the ability to remain composed under pressure.
 </li>
 <li>
 Respectful, trustworthy, and service-oriented demeanour.
 </li>
 <li>
 Flexibility to work outside standard office hours as needed.
 </li>
 <li>
 Good understanding of local customs, etiquette, and cultural expectations.
 </li>
 <li>
 High standards of personal presentation.
 </li>
 </ul>
</div>

Personal Assistant

Kayzin Recruitment

<div>
 
 We are supporting a UHNW family in the search for a highly capable
 
 Private Personal Assistant
 
 to provide dedicated support across all aspects of family life, both in the UAE and internationally.
 
 
 
 
 
 This role sits is
 
 entirely focused on private and family matters
 
 , requiring someone who can operate with absolute discretion, professionalism, and a high level of autonomy.
 
 
 
 
 
 This is a
 
 high-trust, fast-paced role
 
 where you will act as a central point of coordination across the family&rsquo;s lifestyle, assets, and day-to-day operations.
 
 
 
 
 
 
 The Role
 
 
 
 You will be responsible for managing and overseeing the personal affairs of the family, ensuring everything runs seamlessly across multiple locations, including the UAE and UK.
 
 
 This is not a traditional PA role &mdash; it requires someone who is
 
 detail-driven, financially literate, and experienced working within complex UHNW environments
 
 .
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Managing complex
 
 family calendars
 
 , including personal, social, and medical appointments
 </li>
 <li>
 Coordinating
 
 international travel
 
 (private and commercial), including detailed itineraries, visas, and on-the-ground logistics
 </li>
 <li>
 Overseeing
 
 family events, hospitality, and private engagements
 
 </li>
 <li>
 Acting as a key liaison across
 
 household staff, external vendors, and service providers
 
 </li>
 <li>
 Supporting with
 
 management of international assets
 
 (UAE &amp; UK), including coordination with relevant parties
 </li>
 <li>
 Handling
 
 high-value payments, banking, and financial administration
 
 , ensuring accuracy and discretion
 </li>
 <li>
 Assisting with
 
 insurance, medical coordination, and personal wellbeing arrangements
 
 </li>
 <li>
 Managing day-to-day
 
 household logistics and personal requirements
 
 </li>
 <li>
 Running personal errands and ensuring all aspects of family life are handled efficiently and proactively
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Proven experience supporting a
 
 UHNW individual or family
 
 in a private PA capacity
 </li>
 <li>
 Strong
 
 financial acumen
 
 and confidence managing large payments, banking, and administrative processes
 </li>
 <li>
 Experience coordinating
 
 international travel and multi-location lifestyles
 
 </li>
 <li>
 Highly organised, with the ability to manage multiple priorities simultaneously
 </li>
 <li>
 Exceptional attention to detail and problem-solving ability
 </li>
 <li>
 Discreet, trustworthy, and professional at all times
 </li>
 <li>
 Proactive and able to anticipate needs before they arise
 </li>
 <li>
 Flexible and responsive, with the ability to adapt to changing schedules
 </li>
 </ul>
 
 
 
 
 
 Additional Information
 
 
 <ul>
 <li>
 
 Location:
 
 Dubai (office-based)
 </li>
 <li>
 Flexibility required in line with the family&rsquo;s schedule and travel needs
 </li>
 </ul>
 
 
 
 
 
 Overview
 
 
 
 This role would suit someone who thrives in a
 
 high-responsibility, detail-oriented environment
 
 , and enjoys being a key support within a UHNW family setup &mdash; ensuring everything runs seamlessly across both personal and lifestyle demands.
 
</div>

Confidential

<div>
 
 We are hiring a Personal Assistant who can provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Calendar management for executives
 </li>
 <li>
 Aid executive in preparing for meetings
 </li>
 <li>
 Responding to emails and document requests on behalf of executives
 </li>
 <li>
 Draft slides, meeting notes and documents for executives
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 </ul>
 
 
</div>

NADZ Healthcare

About usNADZ Healthcare is a premium, doctor-led home healthcare and concierge medical service based in Dubai. Founded and led by Dr. Nadia Choudhry, NADZ Healthcare delivers personalized medical care directly to patients in their homes, hotels, and workplaces.Our model is centered on restoring the concept of the family doctor through highly professional, discreet, and responsive medical services. We provide doctor-on-call visits, nursing care, preventive health services, chronic disease management, wellness and longevity programs, and specialized home-based treatments.NADZ Healthcare is built on the principles of clinical excellence, patient privacy, compassion, and convenience. Our mission is to redefine healthcare delivery by bringing trusted medical care directly to the patient, with the highest standards of professionalism and integrity.Role OverviewWe are looking for a reliable and organized Personal Assistant to support management with daily administrative tasks, scheduling, and documentation. This role requires someone who can manage paperwork efficiently, coordinate meetings, and provide on-ground support during office-related events when required.Key Responsibilities<ul><li>Coordinate meetings and manage schedules</li><li>Prepare and organize documents and files</li><li>Assist with paperwork and office coordination</li><li>Accompany management to meetings/events during office hours when required</li><li>Support day-to-day administrative tasks</li></ul>Requirements<ul><li>Basic computer knowledge (MS Office)</li><li>Good communication skills</li><li>Organized and dependable</li><li>Nationality preference flexible</li></ul>What We Offer<ul><li>Competitive Salary</li><li>Visa Sponsorship</li><li>Medical Insurance</li><li>Continuous Learning &amp; Career Growth Opportunities</li><li>A Collaborative, Supportive &amp; Inclusive Work Environment</li></ul>Job Type: Full-time

e.construct Fz LLC

<div>
 
 About E.construct
 
 
 
 e.construct is an engineering firm that specializes in providing elegant engineering solutions for complex challenges. e.construct is a fast-growing firm with 7 offices around the world. At our core, we question how the very nature of how to evolve the structures that we inhabit to increase their performance and value. Our work is driven by exceptional engineers from diverse disciplines working collaboratively in a truly holistic design process which generates high-performing systems.
 
 
 e.construct designs structures such as bridges, high-rise design, commercial facilities design, precast concrete engineering, and post-tensioning design. We are a multi-disciplinary engineering design firm with specialized design and value engineering services. The firm's core work is holistic at its approach, and it has divisions in structural, MEP, Geotechnical, and emerging construction technology such as 3D printing of concrete, technology, and 3D laser scanning.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Accounting &amp; Procurement Support
 </li>
 <li>
 Coordinate with the Accounts and Procurement teams to ensure timely processing of Accounts Payable (A/P) documents and related financial transactions
 </li>
 <li>
 Follow up with customers to ensure invoices are paid within agreed payment terms, proactively managing collections and communicating payment updates with vendors
 </li>
 <li>
 Maintain accurate records of purchase orders (POs), tracking their status and collaborating with procurement and finance to ensure seamless operations
 </li>
 <li>
 Prepare detailed expense reports, process reimbursements, and manage petty cash transactions with accuracy
 </li>
 <li>
 Handle license renewals and ensure all government-related registrations, including DM (Dubai Municipality), are completed on time
 </li>
 <li>
 Administrative &amp; HR Coordination:
 </li>
 <li>
 Act as a liaison between HR, Finance, and Administration teams to facilitate the smooth onboarding of relocated employees in the UAE
 </li>
 <li>
 Ensure efficient daily operations by coordinating with various departments and addressing administrative needs
 </li>
 <li>
 Handle confidential information with discretion, maintaining compliance with company privacy policies
 </li>
 <li>
 Personal Assistance &amp; Executive Support:
 </li>
 <li>
 Manage the VP of Accounting and Directors' schedules, coordinating meetings and handling key documentation
 </li>
 <li>
 Prioritize tasks and documents for executive review, ensuring efficiency in workflow
 </li>
 <li>
 Organize, structure, and maintain sensitive documents, tracking workflows to identify and address bottlenecks
 </li>
 <li>
 Oversee visa-related processes via government online services, ensuring compliance with UAE regulations
 </li>
 <li>
 Draft, edit, and proofread documents, reports, and presentations as required
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Task/goal oriented and posses get it done attitude
 </li>
 <li>
 Associate&rsquo;s degree in accounting, Finance, Business Administration, or related field preferred
 </li>
 <li>
 Proven experience in an accounting role or administrative support position from 5-8 years
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (e.g., NetSuite ERP)
 </li>
 <li>
 Basic understanding of accounting principles and financial transactions, preferably in UAE
 </li>
 <li>
 Excellent organizational skills and attention to detail
 </li>
 <li>
 Ability to multitask and prioritize responsibilities in a fast-paced environment
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Professionalism and discretion in handling confidential information
 </li>
 <li>
 Ability to work independently and take initiative
 </li>
 <li>
 Previous experience in a Legal Firm is required
 
 </li>
 </ul>
</div>

Tandem Search

<div>
 
 
 Legal Secretary
 
 
 
 
 DIFC, Dubai | Hybrid working model
 
 
 
 
 
 
 A rare opportunity has arisen for an outstanding
 
 Legal Secretary
 
 to join an
 
 elite US law firm
 
 in a
 
 prime DIFC location
 
 .
 
 
 
 
 
 This is a particularly attractive move for someone seeking a more polished, high-calibre platform with strong brand prestige, a sophisticated working environment, and genuine long-term career appeal. You will be supporting senior lawyers within a highly regarded team known for its quality, professionalism, and international standing.
 
 
 
 
 
 
 The ideal profile:
 
 
 <ul>
 <li>
 Experience as a
 
 Legal Secretary
 
 within a
 
 US, international, or top-tier law firm
 
 </li>
 <li>
 Strong organisational skills and attention to detail
 </li>
 <li>
 A polished, proactive, and highly professional approach
 </li>
 <li>
 Confidence working in a fast-paced, high-performing environment
 </li>
 </ul>
 
 
 
 
 Opportunities of this calibre are uncommon, particularly within such a sought-after DIFC setting.
 
</div>

Legal Secretary

Index

<div>
 Role Summary:
 
 We are looking for a seasoned and highly professional Executive Secretary to the CEO, who will serve as a trusted partner in enabling executive effectiveness. The incumbent will primarily support the CEO (70% focus) while also providing high-level executive assistance to the Executive Committee (G5) and overseeing administrative operations for the Dubai office. This role requires strong coordination skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 Key Responsibilities:
 
 Executive Secretary to CEO (Primary Responsibility &ndash; 70%):
 
 &bull; Provide comprehensive executive support, ensuring seamless management of the CEO&rsquo;s calendar, priorities, and engagements
 
 &bull; Strategically manage complex scheduling, including internal leadership meetings, external stakeholder interactions, and travel planning
 
 &bull; Prepare high-quality reports, presentations, briefing notes, and correspondence on behalf of the CEO
 
 &bull; Act as a key liaison between the CEO and internal/external stakeholders, ensuring effective communication and follow-through
 
 &bull; Track strategic priorities, action items, and deliverables, ensuring timely closure
 
 &bull; Maintain strict confidentiality and handle sensitive information with utmost professionalism
 
 
 Executive Assistant &ndash; Executive Committee (G5):
 
 &bull; Provide structured administrative and coordination support to members of the Executive Committee
 
 &bull; Facilitate leadership meetings by managing logistics, preparing agendas, and documenting minutes
 
 &bull; Support in the preparation of business presentations, dashboards, and reports
 
 &bull; Ensure alignment and follow-ups across functions on key initiatives and decisions
 
 
 Dubai Office Administration:
 
 &bull; Oversee and manage day-to-day administrative operations of the Dubai office
 
 &bull; Coordinate with external vendors, facility management teams, and service providers
 
 &bull; Ensure smooth functioning of office infrastructure, supplies, and administrative processes
 
 &bull; Support onboarding and administrative requirements for employees based in Dubai
 
 &bull; Ensure adherence to local compliance and administrative standards
 
 
 
 Requirements
 
 
 Key Competencies:
 
 &bull; Strong executive presence with excellent interpersonal and communication skills
 
 &bull; Exceptional planning, prioritization, and time management abilities
 
 &bull; High level of integrity, discretion, and confidentiality
 
 &bull; Detail-oriented with strong execution and follow-through capabilities
 
 &bull; Ability to manage multiple stakeholders and work under tight timelines
 
 &bull; Advanced proficiency in MS Office and presentation tools
 
 
 Qualifications &amp; Experience:
 
 &bull; Bachelor&rsquo;s degree in business administration or a related discipline
 
 &bull; 8+ years of experience in executive support roles, preferably supporting CXO-level leadership
 
 &bull; Prior exposure to multinational or cross-cultural environments will be an advantage
 
 
 Personal Attributes:
 
 &bull; Highly proactive and solution-oriented
 
 &bull; Professional, composed, and adaptable
 
 &bull; Strong ownership mindset with a high degree of accountability
 
 
 
 CANDIDTAES WITH SPONSERED VISA (SPOUSE/FATHER) WILL BE PREFERED
 
 
 
</div>

Executive Secretary

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141 personal secretary jobs In Dubai

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Executive Secretary