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administrative assistant

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PARMAR TOURISM LLC

A well reupted UAE based company required a personal secretary cum office admin1. Personal Secretary cum Office Admin( Female)Assisting to Managing Director and handling office administration .Managing phone calls, emails, and incoming/outgoing correspondence. Maintain organized and efficient filing systems for documents, records, and other paperwork. Accounting Knowledge, capable of cash handling and other admin related jobs. Candidates should have good computer knowledge, communication skill in English and Hindi. Minimum 2 year Gulf Experience in administration / accountingJob Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: From AED3,000.00 per monthWork Location: In person

Personal Secretary cum Office Admin

A1 Investments

<div>
 
 Job Title: Personal Assistant
 
 
 Location: Dubai, United Arab Emirates
 
 
 Job Type: Full-time (in person)
 
 
 
 
 
 About the job:
 
 
 We are seeking a highly organized, discreet, and proactive Personal Assistant to provide comprehensive executive and personal support the Director.
 
 
 This role requires a high level of trust, confidentiality, and adaptability, combining business, personal, and household management responsibilities, along with oversight of PRO and regulatory matters.
 
 
 The ideal candidate will be detail-oriented, resourceful, and experienced in managing both corporate and private environments, including coordination of domestic staff and government-related processes
 
 
 
 
 
 Key Responsibilities:
 
 
 Professional &amp; Corporate Support
 
 
 
 
 <ul>
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 Calendar Management: Organizing meetings, handling reschedules, and coordinating appointments.
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 Email Management: Managing email accounts, including outreach, data extraction, and correspondence as needed.
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 Event Management: Coordinating with vendors, sourcing resources, and managing company and personal events
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 Bookkeeping Coordination: Working with Chartered Accountants for personal bookkeeping.
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 Team Coordination: Liaising with internal team members to support the Director's requirements and directives.
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 Project Coordination &amp; Follow-ups: Assisting with ongoing projects and ensuring timely completion of assigned tasks.
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 Finance Coordination: Working closely with the finance team for payments, invoicing, and budgeting activities.
 </li>
 </ul>
 
 
 
 
 Personal &amp; Lifestyle Management
 
 
 
 
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 Medical &amp; Insurance Coordination: Scheduling medical appointments and obtaining necessary insurance approvals.
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 Travel Arrangements: Handling visas, tickets, hotels, and transportation for the Director and others as instructed.
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 Vendor Management: Identifying new vendors, coordinating with existing ones, and maintaining vendor ledgers.
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 House Management: Managing personal staff, advance accounts, and insurance and visa renewals for domestic employees.
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 Banking &amp; Financial Coordination: Liaising with UAE banks, managing personal and company accounts, and approving vendor payments.
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 Payments &amp; Financial Tracking: Handling schedules, credit card summaries, memberships, utility bills, and other personal payments.
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 Property &amp; Maintenance Oversight: Coordinating house maintenance work with contractors and multiple vendors.
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 Documentation &amp; Administrative Work: Managing documents for personal and company needs, including but not limited to, loan applications and official paperwork.
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 Insurance Management: Maintaining vehicle, health, and life insurance policies for the Director.
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 Personal Assistance: Managing personal errands requests as required.
 </li>
 </ul>
 
 
 
 
 Competencies required (role-based):
 
 <ul>
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 Is highly emotionally intelligent to pick up on 3rd parties&rsquo; nuanced sentiments and act accordingly
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 Is available to respond within 15 minutes of receiving a message
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 Knows how to be a gatekeeper and discern between important vs. unimportant incoming inquiries &amp; requests
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 Writes high-quality, professional business e-mails in effective and suitable tones
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 Has a resilient mentality: thinks deep to come up with creative solutions for complex problems &amp; situations
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 Resourceful: Knows how to find the answer to a burning question when he or she doesn&rsquo;t immediately know the answer
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 Conflict resolution: Exhibits a friendly yet stern personality to effectively resolve potential conflicts and concerns
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 Produces coherent, well-structured, and well-formatted Excel (Google Sheets) sheets quickly &amp; effectively
 </li>
 </ul>
 
 
 
</div>

Personal Assistant

Balaton Trading LLC

Looking for a reliable and organized Personal Assistant to support daily tasks for a business owner based in Business Bay.Responsibilities<ul><li>Manage calendar, meetings, and appointments</li><li>Handle emails, calls, and follow-ups</li><li>Arrange travel (flights, hotels, bookings)</li><li>Assist with basic office tasks and coordination</li><li>Run occasional personal errands</li><li>Keep documents and information organized</li></ul>Requirements<ul><li>Previous experience as a Personal Assistant or similar role</li><li>Good communication skills (Preferably bilingual )</li><li>Organized and able to multitask</li><li>Basic computer skills (email, Excel, WhatsApp)</li></ul>Job Type: Full-timePay: From AED6,000.00 per monthWork Location: In person

Novanos

Only Female applicants will be consideredJob Title: Secretary cum Personal Assistant (PA)Reports To: Chief Executive OfficerJob PurposeTo provide comprehensive administrative, secretarial, and personal support to senior management by managing schedules, communications, documentation, travel arrangements and coordination tasks, ensuring efficient daily operations while maintaining strict confidentiality and professionalism.Key Duties and Responsibilities1. Executive &amp; Administrative Support<ul><li>Manage the executive&rsquo;s daily calendar, appointments, meetings, and reminders to ensure optimal time management</li><li>Coordinate domestic and international travel arrangements including flights, hotel bookings, visas, and itineraries</li><li>Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate</li><li>Draft, edit, format, and proofread correspondence, reports, presentations, and official documents</li><li>Prepare briefing notes, reports, and background materials for meetings and business engagements</li><li>Maintain accurate records of executive decisions, approvals, and follow-up actions</li></ul>2. Secretarial &amp; Documentation Management<ul><li>Maintain organized physical and electronic filing systems for confidential and official documents</li><li>Prepare, update, and manage contracts, agreements, letters, memos, and corporate records</li><li>Ensure proper documentation control, version management, and archiving in line with company policies</li><li>Handle document submissions, approvals, signatures, and distribution in a timely manner</li><li>Assist in preparing board meeting documents, agendas, minutes, and resolutions</li></ul>3. Meeting, Event &amp; Coordination Support<ul><li>Arrange and coordinate internal and external meetings, conferences, and business events</li><li>Prepare meeting rooms, presentations, materials, and refreshments when required</li><li>Record accurate minutes of meetings and ensure timely circulation and follow-up on action items</li><li>Liaise with internal departments, clients, suppliers, government entities, and external partners</li><li>Coordinate schedules between executives, departments, and external stakeholders</li></ul>4. Personal Assistant Responsibilities<ul><li>Act as a trusted liaison between the executive and internal/external parties</li><li>Manage personal schedules, reminders, and priority tasks for the executive</li><li>Assist with personal errands, travel arrangements, and confidential matters as assigned</li><li>Anticipate executive needs and proactively resolve issues to ensure smooth workflow</li><li>Maintain strict confidentiality of personal, financial, and business-related information</li></ul>5. Office Administration &amp; Support<ul><li>Monitor office supplies, stationery, and equipment; coordinate procurement and vendors</li><li>Assist in maintaining office systems, policies, and administrative procedures</li><li>Support HR and finance departments with documentation, approvals, and coordination when required</li><li>Track and follow up on invoices, expense claims, reimbursements, and petty cash related to executive activities</li><li>Ensure compliance with company policies, labor regulations, and administrative standards</li></ul>6. Compliance, Confidentiality &amp; Professional Conduct<ul><li>Handle sensitive company and executive information with discretion and integrity</li><li>Ensure adherence to company policies, corporate governance standards, and confidentiality agreements</li><li>Maintain professional conduct, appearance, and communication at all times</li><li>Support audits, inspections, and regulatory requirements by providing accurate documentation</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or related field</li><li>Minimum 2 year&rsquo;s experience as a Secretary, Executive Secretary, or Personal Assistant</li><li>Experience supporting senior management or C-level executives preferred</li></ul>Skills &amp; Competencies<ul><li>Excellent organizational, multitasking, and time-management skills</li><li>Strong written and verbal communication skills in English (Arabic is an advantage)</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to prioritize tasks and work under pressure with minimal supervision</li><li>Strong interpersonal skills and professional judgment</li><li>High attention to detail and accuracy</li><li>Discretion, integrity, and trustworthiness</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Can you join immediately?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Secretary/Personal Assistant: 2 years (Required)</li><li>Travel Arrangements for C-Suite: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Secretary cum Personal Assistant

Cube Wooden Works

We are seeking a Personal Assistant to the MD with experience in the field of Interior, Architecture or Engineering.Kindly do not apply if you don't have above mentioned experience.Job Description:Responsibilities:<ul><li>Organising their superior&rsquo;s entire schedule</li><li>Working directly with high-level employees</li><li>Making travel arrangements</li><li>Preparing corporate documents</li><li>Maintaining strict confidentiality</li><li>Sustaining a level of professionalism among staff</li></ul>Requirements:<ul><li>Experience: Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.</li><li>Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual tools.</li><li>Communication: Exceptional verbal and written communication in English and Arabic</li><li>Soft Skills: High emotional intelligence, discretion, confidentiality, strong organizational skills, and the ability to work under pressure.</li><li>Education: Bachelor&rsquo;s degree in Engineering, Architecture or a related field is often preferred.</li></ul>Work Location: In person

Personal Assistant to Managing Director

NADZ Healthcare

About usNADZ Healthcare is a premium, doctor-led home healthcare and concierge medical service based in Dubai. Founded and led by Dr. Nadia Choudhry, NADZ Healthcare delivers personalized medical care directly to patients in their homes, hotels, and workplaces.Our model is centered on restoring the concept of the family doctor through highly professional, discreet, and responsive medical services. We provide doctor-on-call visits, nursing care, preventive health services, chronic disease management, wellness and longevity programs, and specialized home-based treatments.NADZ Healthcare is built on the principles of clinical excellence, patient privacy, compassion, and convenience. Our mission is to redefine healthcare delivery by bringing trusted medical care directly to the patient, with the highest standards of professionalism and integrity.Role OverviewWe are looking for a reliable and organized Personal Assistant to support management with daily administrative tasks, scheduling, and documentation. This role requires someone who can manage paperwork efficiently, coordinate meetings, and provide on-ground support during office-related events when required.Key Responsibilities<ul><li>Coordinate meetings and manage schedules</li><li>Prepare and organize documents and files</li><li>Assist with paperwork and office coordination</li><li>Accompany management to meetings/events during office hours when required</li><li>Support day-to-day administrative tasks</li></ul>Requirements<ul><li>Basic computer knowledge (MS Office)</li><li>Good communication skills</li><li>Organized and dependable</li><li>Nationality preference flexible</li></ul>What We Offer<ul><li>Competitive Salary</li><li>Visa Sponsorship</li><li>Medical Insurance</li><li>Continuous Learning &amp; Career Growth Opportunities</li><li>A Collaborative, Supportive &amp; Inclusive Work Environment</li></ul>Job Type: Full-time

Reinforcement HR Consultancy

Receptionist cum Executive Secretary (Arabic Speaking &ndash; Female is a must!)We are looking for a professional and well-presented Arabic-speaking Female Receptionist cum Executive Secretary to join our team in Dubai. The ideal candidate should have excellent communication skills, strong organizational abilities, and a pleasant personality to manage front desk operations and provide administrative support.Key Responsibilities:Handle incoming calls, emails, and correspondenceManage appointments, meetings, and calendarsProvide administrative and secretarial support to managementPrepare reports, documents, and presentationsMaintain office records and filing systemsCoordinate with internal teams and external clientsRequirements:Fluent in Arabic and English (spoken and written)Proven experience as a receptionist or executive secretaryProficient in MS Office (Word, Excel, Outlook)Strong communication and interpersonal skillsWell-organized with multitasking abilityProfessional appearance and positive attitudePreferred:Previous experience in UAESalary &amp; Benefits:Competitive salary (based on experience)Visa and other benefits as per UAE labor lawIf you meet the above criteria, we would love to hear from you.Apply Now:Please send your CV to info@reinforcement.aeJob Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED5,000.00 - AED8,000.00 per monthWork Location: In person

Receptionist cum Executive Secretary

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215 personal secretary jobs In Dubai

Personal Secretary cum Office Admin

Personal Assistant

Personal Assistant

Secretary cum Personal Assistant

Personal Assistant to Managing Director

Personal Assistant

Receptionist cum Executive Secretary