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Hire Rightt - Executive Search & HR Advisory

<div>
 
 
 Role : Personal secretary ( He will reporting to the Chairman )
 
 
 
 Location : Dubai, U.A.E.
 
 
 Salary AED 12000 all inclusive.
 
 
 
 
 
 
 We are hiring for a Personal Secretary for the Holding Group in Dubai. He must have a strong background in handling administrative and compliance role
 
 
 
 
 
 .
 
 The role includes the followin
 
 
 g:?
 
 ? Core Responsibilities of a Personal Secretary in a Holding Compan
 
 
 
 y:1
 
 . Compliance &amp; Governan
 
 
 <ul>
 <li>
 ceEnsuring the business complies with local company laws and regulations (e.g. Companies Act, filing deadlines, licenses
 </li>
 <li>
 ).Maintaining statutory registers (e.g. register of members/shareholders, directors, charges
 </li>
 <li>
 ).Filing annual returns, handling offshore transactions and other documents with regulator
 </li>
 </ul>
 
 s.2
 
 . Board &amp; Shareholder Meetin
 
 
 <ul>
 <li>
 gsOrganizing board and shareholders&rsquo; meeting
 </li>
 <li>
 s.Preparing agendas, drafting minutes, and circulating the
 </li>
 </ul>
 
 m.3
 
 . Record-Keeping &amp; Documentati
 
 
 <ul>
 <li>
 onMaintaining company records, handling transactions to BVIs, Singapore, Mauritius, etc and maintaining share certificates, and transfer document
 </li>
 </ul>
 
 
 s.Requirement
 
 
 <ul>
 <li>
 
 s:Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoi
 
 </li>
 <li>
 ntProvide high-level administrative and personal support to senior executives while also managing corporate events, meetings, and special function
 </li>
 <li>
 
 s.Proven experience in running C-level administration offices and managing operation
 
 </li>
 <li>
 s.Support with Minimum 5-7 years&rsquo; experience in C-Level as a Personal Assistan
 </li>
 <li>
 
 t.Communication in English is an absolute mus
 
 </li>
 </ul>
 
 
 
 t.
</div>

Personal Secretary

TAMM GROUP LLC

Job description:Job SummaryWe are seeking a highly organized and proactive Personal Secretaryt to provide administrative and personal support to senior management/executives. The ideal candidate will be detail-oriented, trustworthy, able to multitask effectively, and capable of handling confidential information with professionalism.Key Responsibilities<ul><li>Manage calendars, appointments, and meeting schedules</li><li>Coordinate travel arrangements, accommodations, and itineraries</li><li>Handle phone calls, emails, and correspondence on behalf of the executive</li><li>Prepare reports, presentations, and documents as needed</li><li>Organize meetings, take minutes, and follow up on action items</li><li>Maintain filing systems and records</li><li>Assist with personal errands and day-to-day administrative tasks</li><li>Liaise with clients, vendors, and internal departments professionally</li><li>Monitor deadlines and ensure timely completion of tasks</li><li>Handle confidential information with discretion</li></ul>Requirements<ul><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Excellent organizational and time-management skills</li><li>Strong written and verbal communication skills</li><li>Bachelors in Administration Management is preferred</li></ul>Work Location: In personWork Location: In person

RTS Fashion LLC

Job SummaryWe are seeking a highly organized and proactive HR/Admin &amp; Personal Secretary to provide comprehensive human resources, administrative, and executive support. The ideal candidate will be responsible for managing HR operations, overseeing office administration, and providing confidential personal assistance to the Managing Director while ensuring smooth day-to-day business operations.Key Responsibilities:Human Resources (HR)<ul><li>Manage recruitment activities, including job postings, candidate screening, interview coordination, and onboarding.</li><li>Maintain and update employee records and HR databases.</li><li>Monitor employee attendance, leave records, and timesheets.</li><li>Coordinate employee insurance, visa, and medical requirements.</li><li>Ensure compliance with labor laws, company policies, and HR procedures.</li><li>Support employee engagement and performance management activities.</li></ul>Administration<ul><li>Oversee daily office administration and ensure efficient office operations.</li><li>Manage office supplies, equipment, and vendor relationships.</li><li>Coordinate facility maintenance and office housekeeping services</li><li>Maintain company records and ensure proper document control.</li></ul>Personal Secretary to Managing Director<ul><li>Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Draft, review, and manage confidential correspondence and reports.</li><li>Coordinate personal and business-related tasks as assigned.</li><li>Maintain strict confidentiality regarding company and executive matters.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor's degree in human resources, Business Administration, or a related field.</li><li>3&ndash;5 years of experience in HR, administration, and executive support roles.</li><li>Strong knowledge of labor laws and HR best practices.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational, multitasking, and time-management skills.</li><li>Ability to handle confidential information with discretion and professionalism.</li><li>Strong interpersonal and problem-solving abilities.</li></ul>Preferred Attributes<ul><li>Professional appearance and demeanor.</li><li>Ability to work independently and prioritize tasks effectively.</li><li>Attention to detail and accuracy.</li><li>Flexible, proactive, and capable of handling multiple responsibilities simultaneously.</li></ul>Reporting To: Managing DirectorPay: Up to AED6,000.00 per monthWork Location: In person

HR & Admin Executive Cum Secretary

Eva Interiors

<div>
 
 
 Position Purpose:
 
 
 
 
 
 
 
 The Personal Assistant to the CEO provides high-level confidential administrative and personal support to ensure the efficient management of the CEO's professional and business activities. The role requires exceptional organizational skills, discretion, attention to detail, proactive planning, and the ability to manage multiple priorities in a fast-paced environment
 
 
 .The PA serves as a trusted partner to the CEO, managing schedules, communications, travel arrangements, meetings, personal commitments, and administrative tasks while maintaining the highest level of confidentiality and professionalism
 
 
 .Key Responsibilitie
 
 
 sExecutive Calendar Managemen
 
 <ul>
 <li>
 tManage and maintain the CEO's complex calendar and daily schedule
 </li>
 <li>
 .Coordinate internal and external meetings
 </li>
 <li>
 .Prioritize appointments based on business needs and urgency
 </li>
 <li>
 .Ensure efficient time management and avoidance of scheduling conflicts
 </li>
 <li>
 .Arrange recurring meetings and executive commitments
 </li>
 <li>
 .Monitor upcoming deadlines and key business events
 </li>
 </ul>
 
 .Meeting Coordinatio
 
 <ul>
 <li>
 nSchedule and organize meetings, board meetings, leadership meetings, and external stakeholder meetings
 </li>
 <li>
 .Prepare meeting agendas and supporting documents
 </li>
 <li>
 .Take meeting minutes when required
 </li>
 <li>
 .Track action items and follow up with responsible parties
 </li>
 <li>
 .Ensure meeting logistics are properly coordinated
 </li>
 </ul>
 
 .Communication Managemen
 
 <ul>
 <li>
 tScreen calls, emails, correspondence, and inquiries on behalf of the CEO
 </li>
 <li>
 .Draft professional emails, letters, reports, and presentations
 </li>
 <li>
 .Respond to routine communications where authorized
 </li>
 <li>
 .Act as the first point of contact for internal and external stakeholders
 </li>
 <li>
 .Ensure timely follow-up on CEO communications
 </li>
 </ul>
 
 .Travel &amp; Logistics Managemen
 
 <ul>
 <li>
 tCoordinate local and international travel arrangements
 </li>
 <li>
 .Book flights, hotels, transportation, visas, and travel insurance
 </li>
 <li>
 .Prepare detailed travel itineraries
 </li>
 <li>
 .Manage travel-related expenses and documentation
 </li>
 <li>
 .Ensure smooth travel execution for the CEO
 </li>
 </ul>
 
 .Administrative Suppor
 
 <ul>
 <li>
 tPrepare reports, presentations, and executive summaries
 </li>
 <li>
 .Maintain organized filing systems and confidential records
 </li>
 <li>
 .Track important deadlines, contracts, and commitments
 </li>
 <li>
 .Handle expense claims and reimbursement documentation
 </li>
 <li>
 .Support document preparation and approvals
 </li>
 </ul>
 
 .Personal Affairs Managemen
 
 <ul>
 <li>
 tCoordinate personal appointments and commitments as assigned
 </li>
 <li>
 .Manage personal schedules alongside business commitments
 </li>
 <li>
 .Assist with family-related arrangements when required
 </li>
 <li>
 .Coordinate personal travel, reservations, and events
 </li>
 <li>
 .Handle confidential personal matters with complete discretion
 </li>
 </ul>
 
 .Stakeholder Coordinatio
 
 <ul>
 <li>
 nLiaise with senior executives, clients, consultants, government entities, and business partners
 </li>
 <li>
 .Coordinate communication between the CEO and departments
 </li>
 <li>
 .Follow up on business-critical matters
 </li>
 <li>
 .Build and maintain positive professional relationships
 </li>
 </ul>
 
 .Information Managemen
 
 <ul>
 <li>
 tMaintain confidentiality of all business and personal information
 </li>
 <li>
 .Organize sensitive documents and records
 </li>
 <li>
 .Prepare briefing materials before meetings
 </li>
 <li>
 .Ensure accurate record keeping and documentation
 </li>
 </ul>
 
 .Event &amp; Hospitality Coordinatio
 
 <ul>
 <li>
 nCoordinate executive events and business functions
 </li>
 <li>
 .Organize client meetings, executive dinners, and corporate events
 </li>
 <li>
 .Manage guest arrangements and hospitality requirements
 </li>
 <li>
 .Support protocol arrangements for VIP visitors
 </li>
 </ul>
 
 .Project Coordinatio
 
 <ul>
 <li>
 nTrack strategic initiatives assigned by the CEO
 </li>
 <li>
 .Monitor project deadlines and deliverables
 </li>
 <li>
 .Follow up with department heads regarding action items
 </li>
 <li>
 .Prepare progress reports and status updates
 </li>
 </ul>
 
 
 
 .
</div>

Personal Assistant

Modular Design Engineering Consultants

We are an engineering company in Dubai and we are urgently looking for a female receptionist cum secretary.Duties:<ul><li>Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.</li><li>Prepare letters ( correspondence , submittal and covering letters ) &amp; minutes of meetings .</li><li>Filing and archiving documents(document control).</li><li>Answer (screening ) phone calls, receiving visitors, schedule meetings, send invoices, and follow up payments with clients.</li><li>Must be smart and Flexible, with the ability to work under pressure.</li><li>Ability to communicate effectively and politely with staff, clients and visitors.</li><li>Assist the Admin and Accounts department.</li><li>Organize &amp; arrange papers in the manager's office.</li><li>Basic office accounts.</li><li>Basic computer operations including MS office - (Word, Excel ) is a must</li><li>Preferably a female who can speak Tagalog &amp; Fluent in English.</li><li>Can join immediately.</li></ul>Salary will be discussed during the Interview.Job Type: Full-timePay: From AED2,500.00 per monthExperience:<ul><li>Secretary and receptionist: 1 year (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Secretary/Receptionist

Amiri Prime contracting LLC

We are seeking a Philipino Lady well-organized and experienced Office Secretary / Admin Assistant to support daily administrative operations and management activities.Key Responsibilities:* Managing general office administration, filing, and document control* Handling phone calls, emails, and general office correspondence* Preparing letters, reports, and official documents* Scheduling meetings and managing executive calendar* Managing petty cash and processing approved company payments (DEWA, office expenses, Salik, etc.)* Arranging salary payments via WPS system* Coordinating with external service providers for office cleaning (weekly service schedule)* Tracking and monitoring all company renewals (trade license, vehicle registrations, insurance policies, etc.) and ensuring timely follow-up* Renewing company domains, hosting, and related digital subscriptions* Coordinating company driver schedules and daily logistics* Supporting front desk reception duties by welcoming and assisting visitors in a professional manner* Providing general administrative support to management as requiredRequirements:* Advanced proficiency in Microsoft Excel and MS Office is mandatory* Previous experience in administrative or secretary roles* Strong organizational and multitasking abilities* High attention to detail and accuracy* Good communication skills in English* Professional attitude, responsibility, and trustworthinessFull timeWorking hours: Monday to Thursday from 8:30 am to 16:30Friday and Saturday from 8:30 to 12:30Send your CV to hrmanager@monarch-trading.comWork Location: In person

Office Secretary / Admin Assistant

Alrais Holding

Job Summary We are seeking a Female Legal Secretary with an LLB degree and proven drafting experience along with 2 years of legal experience. The ideal candidate should be skilled in legal drafting, document preparation, and office administration, with strong attention to detail and knowledge of legal procedures.Key Responsibilities<ul><li>Draft, review, and format legal documents including contracts, agreements, notices, and correspondence.</li><li>Assist lawyers in preparing case files and legal submissions.</li><li>Maintain and organize legal records, documents, and filing systems.</li><li>Manage calendars, schedule meetings, and track court/legal deadlines.</li><li>Communicate with clients, courts, and government authorities when required.</li><li>Conduct basic legal research and summarize findings.</li><li>Ensure accuracy, confidentiality, and proper documentation of all legal materials.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Law (LLB is mandatory).</li><li>Minimum 2 years of experience in a legal secretary or legal assistant role.</li><li>Strong experience in legal drafting is required.</li><li>Good understanding of legal terminology and procedures.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and multitasking abilities.</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Legal Secretary (LLB – Drafting Experience Required)

Explore 179+ Personal secretary in Dubai this June. Find roles across top companies and apply now to boost your career.

179 personal secretary jobs In Dubai

Personal Secretary

Personal Secretary

HR & Admin Executive Cum Secretary

Personal Assistant

Secretary/Receptionist

Office Secretary / Admin Assistant

Legal Secretary (LLB – Drafting Experience Required)