executive assistant

administrative assistant

office manager

admin assistant

office administrator

personal secretary

Lendura Banking Consultant LLC

Personal Assistant / SecretaryLocation: Dubai, United Arab Emirates Job Type: Full-Time Experience: 1&ndash;3 years in Executive Assistant/Secretary/Admin roles (UAE experience preferred)About the Role We are seeking a highly organized Personal Assistant/Secretary to support senior management with day-to-day coordination, documentation, and stakeholder communication. The ideal candidate is discreet, detail-oriented, and able to manage multiple priorities with tight deadlines.Key Responsibilities<ul><li>Manage calendars: schedule meetings, appointments, and reminders; coordinate travel and logistics</li><li>Prepare, format, and proofread documents, letters, proposals, and meeting minutes</li><li>Maintain organized digital and physical filing systems; handle document control and versioning</li><li>Liaise with clients, partners, banks, and vendors; draft professional emails and follow-ups</li><li>Track tasks and deadlines; provide daily/weekly status updates to management</li><li>Coordinate internal meetings, prepare agendas, and compile action logs</li><li>Support HR/admin activities: onboarding checklists, attendance updates, basic record keeping</li><li>Handle confidential information with discretion and professionalism</li><li>Maintain office supplies, courier handling, petty cash logs, and basic expense documentation</li><li>Update simple trackers/CRM sheets for pipelines, inquiries, and submissions</li></ul>Requirements<ul><li>1&ndash;3 years of experience as a PA/EA/Secretary or Administrative Coordinator</li><li>Excellent written and verbal communication skills in English (Arabic/Hindi/Urdu is a plus)</li><li>Strong proficiency in MS Office/Google Workspace (Docs, Sheets, Slides), PDF editing, and e-filing</li><li>Fast and accurate typing; strong attention to detail and presentation</li><li>Proven ability to prioritize, follow through, and meet deadlines with minimal supervision</li><li>Professional etiquette, confidentiality, and stakeholder management skills</li><li>Bachelor&rsquo;s degree preferred; valid UAE driving license is an advantage</li></ul>Working Hours &amp; Benefits<ul><li>Hours: 10:00 AM &ndash; 7:00 PM</li><li>Weekly Off: Sunday</li><li>Public Holidays: As per UAE law</li><li>Compensation: Fixed salary + performance incentives (to be discussed during interview)</li></ul>How to ApplySend your CV to hr@lendurauae.com with the subject line: Personal Assistant/Secretary &ndash; Your Name. Please include your current location, visa status, notice period, and earliest joining date. Only shortlisted candidates will be contacted.Job Types: Full-time, PermanentPay: From AED2,000.00 per monthApplication Question(s):<ul><li>visa status</li></ul>Experience:<ul><li>banking: 1 year (Preferred)</li></ul>Language:<ul><li>hindi english (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Personal Assistant/Secretary

Client of Alliance Recruitment Agency

Requirements <ul> <li> Female candidate of Filipina nationality. </li> <li> Minimum 5 years of experience as a Personal Assistant or in a similar role. </li> <li> Strong organizational and time-management skills. </li> <li> Excellent verbal and written communication skills. </li> <li> Proficient in MS Office Suite and other administrative tools. </li> <li> Flexible, proactive, and detail-oriented. </li> <li> Ability to work independently and manage multiple priorities effectively. </li> </ul> Educational Details: Bachelor degree Qualifications: Bachelor degree Created Date: 2025-08-22 End Date: 2025-09-27 Experience: 5 - 6 year Industry: Openings: 1 <div> </div> <div> <div> Primary Responsibilities : </div> <div> <div> <div> <div> Job Title: Personal Assistant (Female Filipina) Experience Required: Minimum 5 years Job Description We are seeking a highly organized and professional Female Personal Assistant (Filipina) to provide administrative and personal support to senior management. The ideal candidate should have strong communication skills, excellent multitasking abilities, and the discretion to handle confidential information. Key Responsibilities <ul> <li> Provide comprehensive administrative and personal support to management. </li> <li> Manage calendars, schedules, meetings, and travel arrangements. </li> <li> Handle correspondence, documentation, and report preparation. </li> <li> Assist in day-to-day office and personal tasks. </li> <li> Maintain a high level of confidentiality and professionalism at all times. </li> <li> Perform other duties and responsibilities as assigned. </li> </ul> </div> </div> </div> </div> </div> <div> </div> <div> <div> Experience Requirements: </div> <div> <div> <div> <div> Requirements <ul> <li> Female candidate of Filipina nationality. </li> <li> Minimum 5 years of experience as a Personal Assistant or in a similar role. </li> <li> Strong organizational and time-management skills. </li> <li> Excellent verbal and written communication skills. </li> <li> Proficient in MS Office Suite and other administrative tools. </li> <li> Flexible, proactive, and detail-oriented. </li> <li> Ability to work independently and manage multiple priorities effectively. </li> </ul></div></div></div></div></div>

Personal Assistant (Female Filipina)

Choco Zen

<div>
 
 We are seeking a highly organized and proactive
 
 Personal Assistant (PA)
 
 to support the ceo and management of our
 
 company in Dubai
 
 . The ideal candidate will be responsible for handling administrative tasks, scheduling, and coordinating various business activities to ensure efficiency and smooth operations. This role requires excellent time management skills, confidentiality, and a strong ability to multitask.
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive Support:
 
 
 <ul>
 <li>
 Act as the primary point of contact between CEO and internal/external stakeholders.
 </li>
 <li>
 Manage calendars, appointments, and meetings, ensuring efficient time management.
 </li>
 <li>
 Prepare reports, presentations, and documents as required.
 </li>
 <li>
 Handle correspondence, emails, and phone calls on behalf of executives.
 </li>
 <li>
 Take meeting notes and follow up on action points to ensure completion.
 </li>
 </ul>
 
 
 Administrative &amp; Office Management:
 
 
 <ul>
 <li>
 Maintain an organized filing system for confidential business documents.
 </li>
 <li>
 Arrange travel itineraries, accommodations, and visa applications for business trips.
 </li>
 <li>
 Assist in organizing company events, conferences, and client meetings.
 </li>
 <li>
 Monitor office supplies and coordinate with vendors for procurement.
 </li>
 </ul>
 
 
 Business &amp; Project Coordination:
 
 
 <ul>
 <li>
 Support executives in managing key business projects and initiatives.
 </li>
 <li>
 Conduct market research, competitor analysis, and business insights when required.
 </li>
 <li>
 Assist in preparing financial reports, invoices, and expense tracking.
 </li>
 <li>
 Coordinate with different departments (sales, marketing, logistics) to facilitate workflow.
 </li>
 </ul>
 
 
 Confidentiality &amp; Discretion:
 
 
 <ul>
 <li>
 Handle sensitive business and personal information with the utmost confidentiality.
 </li>
 <li>
 Act as a trusted liaison between executives and other stakeholders.
 </li>
 <li>
 Manage personal tasks for executives, such as appointment scheduling and personal errands when needed.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree
 
 in Business Administration, Management, or a related field.
 </li>
 <li>
 
 3+ years of experience
 
 as a PA, Executive Assistant, or similar role.
 </li>
 <li>
 Strong
 
 organizational and multitasking skills
 
 with a proactive approach.
 </li>
 <li>
 Excellent
 
 communication skills in English (Arabic is a plus)
 
 .
 </li>
 <li>
 Proficiency in
 
 Microsoft Office (Excel, Word, PowerPoint, Outlook)
 
 and business software.
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 <li>
 Strong attention to detail and problem-solving abilities.
 </li>
 <li>
 
 Discretion and confidentiality
 
 are essential.
 </li>
 </ul>
</div>

Personal Assistant

PROMPTUS AI

Executive Support &amp; Operations- Manage an ever-changing, high-volume calendar of investor meetings, media appearances, and internal team syncs.- Prioritize and coordinate all communications &mdash; ensuring the Founder&rsquo;s time is spent on the most strategic, high-impact initiatives.- Handle domestic and international travel logistics; anticipate changes and problem-solve in real time.- Support communications including briefings, decks, and scheduling.Strategic &amp; Creative Coordination- Prepare talking points, notes, and background briefs for panels, podcasts, and public appearances.- Assist in project tracking across product, marketing, and fundraising efforts.- Conduct industry and market research to support Founder presentations and decision-making.- Help craft content for social media, keynote presentations, and thought leadership articles.Personal &amp; Lifestyle Management- Coordinate select personal appointments, events, and logistics as needed.- Maintain discretion and confidentiality around all aspects of the Founder&rsquo;s professional and personal life.- Provide support for high-profile events, including investor summits and AI industry conferences.Startup Fluent: You move fast, stay calm under pressure, and solve problems before they escalate.Digitally Native: Deep comfort with emerging tech, productivity tools, and AI platforms.Empathetic Operator: Balances precision with emotional intelligence &mdash; knows when to pivot and when to protect the Founder&rsquo;s time.Storyteller&rsquo;s Instinct: Understands brand voice and can help shape narratives in communications and content.Owner&rsquo;s Mindset: Takes initiative, anticipates needs, and builds systems that make everything run smoother.Mission-Driven: Energized by innovation, creativity, and the potential of AI to make work &mdash; and life &mdash; better.Be part of a company defining the next era of human&ndash;AI collaboration.Direct exposure to high-level startup operations, fundraising, and product innovation.Opportunity to grow into other roles as the company scales.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Algo matic

Key Responsibilities1. Executive Support<ul><li>Manage the Director&rsquo;s daily schedule, appointments, and meetings.</li><li>Handle confidential correspondence, reports, and internal communication.</li><li>Prepare presentations, letters, and meeting minutes with accuracy and professionalism.</li><li>Screen phone calls, emails, and requests, prioritizing matters that require immediate attention.</li></ul>2. Coordination &amp; Communication<ul><li>Liaise between the Director and company departments, clients, and external partners.</li><li>Follow up on pending actions, deadlines, and deliverables.</li><li>Ensure smooth coordination for all executive-level interactions and business activities.</li></ul>3. Travel &amp; Logistics<ul><li>Arrange and coordinate business travel, visa processing, hotel bookings, and transportation.</li><li>Prepare detailed itineraries, including meeting schedules and local contact information.</li><li>Manage expense claims and travel reports.</li></ul>4. Office &amp; Documentation Management<ul><li>Maintain and organize important files, contracts, and confidential records.</li><li>Draft and review official documents, letters, and internal memos.</li><li>Support in preparing proposals, reports, and presentations as needed.</li></ul>5. Event &amp; Meeting Coordination<ul><li>Organize internal/external meetings, business events, and conferences.</li><li>Prepare agendas, materials, and ensure proper follow-up of meeting outcomes.</li></ul>6. Personal &amp; Administrative Tasks<ul><li>Handle personal tasks for the Director as required (appointments, errands, renewals, etc.).</li><li>Maintain utmost discretion and confidentiality at all times.</li></ul>Job Type: PermanentPay: From AED2,500.00 per month

Confidential Company

<ul><li>Accompany the principal to the office and all scheduled appointments.</li><li>Manage calendars, book appointments (medical and personal), and ensure smooth scheduling.</li><li>Provide lifestyle support including travel planning, reservations, and general errands.</li><li>Assist with basic tech troubleshooting (e.g., phone, printer, computer issues).</li><li>Chaperone the principal to external engagements and events.</li><li>Travel with the principal as required.</li><li>Provide a reliable, professional, and supportive presence on a daily basis.</li></ul>

Personal Assistant & Companion

Novastela

<div>
 
 
 Job Title: PA /Office Manager
 
 
 
 
 Location:
 
 Business Bay, Dubai (must be based in Dubai). Opportunities to work from home.
 
 
 
 Industry:
 
 Financial Services.&nbsp;
 
 
 
 Reports to:
 
 Director.
 
 
 
 Employment Type:
 
 Ideally Full time we would look at Part Time (min 20 hours pw).
 
 
 
 
 
 
 Job Summary:
 
 
 
 We are seeking a highly organised, proactive, and professional
 
 PA/Office Manager
 
 to support the Director and oversee the smooth day-to-day operations of our Dubai office.
 
 
 
 
 
 
 Key Duties:
 
 
 <ul>
 <li>
 Provide high-level administrative support to the Director, including calendar management, meeting coordination.
 </li>
 <li>
 Updating and organising our CRM and back-office systems.
 </li>
 <li>
 Liaise with clients, candidates, and external stakeholders on behalf of the MD.
 </li>
 <li>
 Prepare reports, presentations, and other confidential documentation.
 </li>
 <li>
 Assist with both business and personal tasks as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Minimum 2+ years&rsquo; experience in a PA/Executive Assistant and/or Office Manager role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
 </li>
 <li>
 Familiarity with CRM systems and recruitment databases and accounting software is a plus (Bullhorn/Xero).
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits:
 
 
 <ul>
 <li>
 Competitive salary based on experience, health insurance and visa.
 </li>
 </ul>
 
 
 
</div>

Explore 1072+ Personal secretary in Dubai this November. Find roles across top companies and apply now to boost your career.

1072 personal secretary jobs IN Dubai

Personal Assistant/Secretary

Personal Assistant (Female Filipina)

Personal Assistant

Personal Assistant

Personal Assistant

Personal Assistant & Companion

Personal Assistant