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Armador Maritime Services

Job Title: Personal Secretary to Managing Director (Shipping / Maritime)Location: Dubai, UAE Industry: Shipping / Maritime Reporting To: Managing Director (MD) Employment Type: Full-Time Joining: Within 1 Month (Immediate / Short Notice Preferred)Job DescriptionWe are seeking a highly organized, professional, and discreet Personal Secretary to the Managing Director for our shipping / maritime company based in Dubai. The ideal candidate will provide comprehensive administrative and secretarial support to the MD, ensuring smooth day-to-day operations and effective communication.Key Responsibilities<ul><li>Manage the MD&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Handle confidential correspondence, emails, and documents with discretion</li><li>Prepare reports, presentations, meeting agendas, and minutes</li><li>Act as a point of contact between the MD and internal/external stakeholders</li><li>Coordinate with departments to follow up on tasks and deadlines assigned by the MD</li><li>Organize meetings, board discussions, and business travel logistics</li><li>Maintain proper filing systems (physical and digital)</li><li>Assist with personal and professional administrative tasks as required</li></ul>Required Skills &amp; Qualifications<ul><li>Proven experience as a Personal Secretary / Executive Secretary / PA to Senior Management</li><li>Experience in the shipping or maritime industry is highly preferred</li><li>Excellent written and verbal communication skills in English (additional languages are a plus)</li><li>Strong organizational, multitasking, and time-management skills</li><li>High level of professionalism, confidentiality, and integrity</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to work independently and under pressure</li></ul>Experience<ul><li>Minimum 3&ndash;5 years of relevant experience supporting senior management</li><li>Prior experience reporting directly to a Managing Director / CEO is preferred</li></ul>Location &amp; Availability<ul><li>Based in Dubai or willing to relocate</li><li>Available to join within one month</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Stable and professional working environment</li><li>Opportunity to work closely with top management</li><li>Long-term career growth within the organization</li></ul>How to ApplyInterested candidates who meet the above requirements are encouraged to apply with their updated CV.Job Type: Full-time

Personal Secretary

Elbirg

Looking for personal assistant who will help out with two small startup businesses. This is an office job.Requirements:- fluent in English (written and spoken)- Personal assistant experience- Customer service experienceResponsibilities: - Organizing schedules - Answering customer inquiries (webshop, social media, email) - Checking for orders on the websites - Packing orders - Managing the logistics of the officePreferred:- Driving license (company car will be provided)Job Types: Full-time, PermanentPay: AED3,000.00 per monthExperience:<ul><li>personal assistant: 5 years (Required)</li></ul>Language:<ul><li>English fluently? (Required)</li></ul>License/Certification:<ul><li>driving license? (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Personal Assistant/Secretary

Adel Alghafri Advocates & Legal Consultants L.L.C

We are a law firm seeking a Professional Personal Assistant who must be able to speak Tagalog to provide dedicated support to one of our partners.Key Responsibilities:&middot; Manage the partner&rsquo;s schedule, appointments, and correspondence efficiently.&middot; Handle emails, calls, and client communications with professionalism.&middot; Maintain high attention to detail in documents, reports, and daily tasks.&middot; Assist with organizing meetings and other professional commitments.&middot; Ensure smooth workflow and prioritize tasks effectively to support the partner&rsquo;s work.Requirements:&middot; Proven experience as a Personal Assistant or Secretary role.&middot; Excellent verbal and written communication skills in English.&middot; Strong organizational, multitasking, and time-management abilities.&middot; Professional appearance and well-groomed.&middot; High level of discretion and confidentiality.&middot; Dynamic and energetic candidates preferred (24&ndash;30 years old).Interested candidates are invited to send their CV to: ailyn.etakar0312@gmail.comJob Type: Full-timePay: AED4,000.00 per monthWork Location: In person

Personal Assistant

Sparein Automotive LLC

Key ResponsibilitiesA personal secretary in a travel-intensive role will have duties extending beyond traditional office administration:<ul><li>Travel Management: Arranging all aspects of international travel, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries.</li><li>Documentation: Ensuring all necessary travel documents (visas, passports, etc.) are organized, current, and ready for both the executive and themselves.</li><li>Calendar and Schedule Management: Coordinating complex business and personal calendars across multiple time zones.</li><li>Logistical Support Overseas: Providing seamless support during travel, which might include managing logistics, coordinating meetings with global clients, and handling unexpected barriers.</li><li>Confidentiality and Discretion: Handling highly confidential personal and business information with professionalism and discretion.</li><li>Ad-hoc Duties: Assisting with a variety of personal and professional tasks as required by the principal, which can range from event coordination to managing personal errands.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per month

Female Personal Assistant

Al Muzaina Travels

provides high-level administrative, clerical, and sometimes personal support to an executive or official, managing schedules, communications (calls, emails, mail), travel, meetings (agendas, minutes, logistics), documents (drafting, filing), and acting as a gatekeeper, ensuring confidentiality and smooth daily operations for their principal.Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per month

Private Secretary (female)

GULF ENVIRONMENT & WASTE FZE

We are looking for a Personal Assistant (Executive Secretary) to Chairman having experience in the UAE.Requirements:*Any European (except English) language speaking and writing (German, Spanish, French, Italian, Ukrainian, Polish, Belarusian, Serbian, Croatian, Hungarian or Estonian or else)*Relevant experience according to the duties mentioned below.Duties:*Follow up with the company staff in accordance with the instructions of the Chairman.*Calendar management: Scheduling meetings, appointments, and reminders.*Schedule and follow up on personal appointments (medical, etc.)*Meetings support and attendance.*Email, messengers&rsquo; correspondence, follow-up (company and private if required).*Prepare and distribute internal and external documents, including reports, memos, and individual letters, etc.*Prepare presentations.*Organizing and maintaining files and records.*Perform other duties of the Personal Assistant (Executive Secretary) as assigned by the Chairman.Office location: Deira, Dubai (near metro station).Salary: negotiable, based on experience.PLEASE PAY ATTENTION TO REPLY ALL APPLICATION QUESTIONS.Job Type: Full-timeApplication Question(s):<ul><li>1. What is your current visa type in the UAE? Visit, Employment, Family, Own, etc.?</li><li>2. What is your salary expectation, AED/month?</li><li>3. What is your current salary, AED/month?</li><li>4. When are you available to join (immediately or what is the notice period)?</li><li>5. Do you have the UAE driving license? Is it valid or no?</li><li>6. What is your experience using Excel? For what specific functions (large databases/ sorting/ math functions, flowcharts creation, etc.)? Please specify.</li><li>7. Have you worked with a CRM? What kind of? And what exactly did you do?</li><li>8. Have you used any AI? Which ones? What level (basic or paid subscriptions)?</li><li>9. Have you used any specialized AI (video content, programming, etc.)? Please specify which ones.</li><li>10. Are you able to organize files, to create filing system?</li><li>11. Are you willing to answer calls after working hours, during day off?</li></ul>

FRENCH, BULGARIAN, SERBIAN, HUNGARIAN, RUSSIAN OR ESTONIAN SPEAKING PERSONAL ASSISTANT

We are looking for an Arabic speaking and writing Personal Assistant (Executive Secretary) to General Manager having experience in the UAE.Office location: Deira, Dubai (near metro station).Salary: negotiable, based on experience.Duties:*Follow up with the company staff in accordance with the instructions of the General Manager.*Calendar management: Scheduling meetings, appointments, and reminders.*Schedule and follow up on personal appointments (medical, etc.)*Meetings support and attendance.*Email, messengers&rsquo; correspondence, follow-up (company and private if required).*Prepare and distribute internal and external documents, including reports, memos, and individual letters, etc.*Prepare presentations.*Organizing and maintaining files and records.*Perform other duties of the Personal Assistant (Executive Secretary) as assigned by the General Manager.Requirements:*Arabic speaking and writing!*Relevant experience according to the duties mentioned above.PLEASE PAY ATTENTION TO REPLY ALL APPLICATION QUESTIONS.Job Type: Full-timeApplication Question(s):<ul><li>1. What is your current visa type in the UAE? Visit, Employment, Family, Own, etc.?</li><li>2. What is your salary expectation, AED/month?</li><li>3. What is your current salary, AED/month?</li><li>4. When are you available to join (immediately or what is the notice period)?</li><li>5. Do you have the UAE driving license? Is it valid or no?</li><li>6. What is your experience using Excel? For what specific functions (large databases/ sorting/ math functions, flowcharts creation, etc.)? Please specify.</li><li>7. Have you worked with a CRM? What kind of? And what exactly did you do?</li><li>8. Have you used any AI? Which ones? What level (basic or paid subscriptions)?</li><li>9. Have you used any specialized AI (video content, programming, etc.)? Please specify which ones.</li><li>10. Are you able to organize files, to create filing system?</li><li>11. Are you willing to answer calls after working hours, during day off?</li></ul>

ARABIC SPEAKING PERSONAL ASSISTANT (EXECUTIVE SECRETARY), DEIRA, DUBAI

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