property consultant

administrative assistant

receptionist

executive assistant

office assistant

personal secretary

H K Z INTERIOR DECORATION LLC

We are hiring a creative Interior Designer with strong organizational skills to also support management as a Personal Secretary.Key Responsibilities:<ul><li>Create design concepts, 2D/3D drawings, and presentations</li><li>Select materials, finishes, and furniture</li><li>Coordinate with clients, suppliers &amp; contractors</li><li>Conduct site visits and supervise execution</li><li>Manage schedules, emails, meetings &amp; documentation</li><li>Prepare quotations and project reports</li></ul>Requirements:<ul><li>Minimum 1 years experience in interior design (UAE preferred)</li><li>Proficient in AutoCAD, SketchUp, 3D Max, etc.</li><li>Strong multitasking and communication skills</li><li>Proficient in MS Office</li><li>Bachelor&rsquo;s degree in Interior Design or related field</li></ul>Must be organized, detail-oriented, and able to handle both creative and administrative tasks efficiently.Apply with your updated CV Contact: +971 58 998 0799Job Types: Full-time, Permanent

Interior Designer cum Personal Secretary

Apt Resources

<div>Apt Resources is currently seeking a dedicated and highly organized Personal Assistant to support a VIP family in Abu Dhabi. In this unique and rewarding position, you will play a key role in managing the family's day-to-day activities, ensuring that their needs are met with the highest level of service and professionalism.
The ideal candidate will be proactive, adaptable, and possess strong interpersonal skills to effectively manage various tasks and responsibilities. This role offers a fantastic opportunity to work closely with a prominent family, providing both administrative and personal support.
Responsibilities<ul><li>
Manage the family's calendar, including scheduling appointments, events, and travel arrangements.</li><li>
Coordinate household staff and communicate daily schedules and tasks.</li><li>
Assist with personal shopping, errands, and general household management.</li><li>
Plan and organize events, gatherings, and special occasions as needed.</li><li>
Handle correspondence and communication on behalf of the family.</li><li>
Maintain confidentiality and handle sensitive information with discretion.</li><li>
Oversee the maintenance of the household and ensure that all services are performed to a high standard.</li><li>
Provide support with travel logistics, including itineraries and accommodations.</li><li>
Be flexible and available for after-hours requests and needs.</li></ul> 

Requirements 
<ul>
<li>Proven experience as a personal assistant or in a similar support role, preferably for high-net-worth individuals or VIP families.</li>
<li>Excellent organizational and time management skills.</li>
<li>Strong interpersonal and communication skills, with the ability to interact professionally with individuals at all levels.</li>
<li>Proficient in Microsoft Office Suite and comfortable with technology and various communication platforms.</li>
<li>Ability to maintain discretion and confidentiality at all times.</li>
<li>Detail-oriented, proactive, and capable of handling multiple tasks simultaneously.</li>
<li>Flexibility to work outside regular hours and travel when necessary.</li>
<li>Experience in event planning or coordinating logistics is a plus.</li>
<li>A positive, service-oriented attitude and a willingness to help.</li>
<li>Bachelor's degree or relevant certification in office administration or personal assistance preferred.</li>
<li>Must be available to work in a fast-paced and dynamic environment.</li> 
</ul> 
 
Benefits 
Salary: 30,000 All In</div>

Personal Assistant - For VIP Family

middleman-Business

<div>
 
 Company Description
 
 
 
 Middleman Business is a Dubai-based strategic brokerage firm specializing in connecting capital, businesses, and long-term partnerships. The company facilitates structured transactions, strategic alignments, and cross-border opportunities, focusing on clarity, discretion, and trust. Known for serving founders, business owners, investors, and family offices, Middleman Business emphasizes creating long-term value. Operating as a neutral interface, the firm supports business brokerage, capital facilitation, and partnership structuring to meet diverse client needs.
 
 
 
 Role Description
 
 
 
 This is an on-site, full-time role located in Dubai, United Arab Emirates, for a Personal Assistant to the Founder. The Personal Assistant will support the Founder with daily administrative tasks, manage schedules and diaries, and oversee clerical duties. Responsibilities include coordinating meetings, communicating on behalf of the Founder, organizing personal and professional commitments, and ensuring the smooth running of daily activities. Proactive organization and maintaining confidentiality will be key aspects of this role.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proficiency in Personal Assistance and Executive Administrative Assistance skills, including managing tasks and providing support to senior executives.
 </li>
 <li>
 Strong Communication skills for interacting with a variety of stakeholders and managing correspondence effectively.
 </li>
 <li>
 Advanced Diary Management skills, including scheduling, prioritization, and conflict resolution in calendar management.
 </li>
 <li>
 Clerical Skills such as organizing files, handling documentation, and maintaining efficient administrative processes.
 </li>
 <li>
 Proven ability to manage competing priorities and work under tight deadlines.
 </li>
 <li>
 Discretion in handling sensitive and confidential information.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other relevant administrative tools is a plus.
 </li>
 <li>
 Bachelor&rsquo;s degree or equivalent experience in Business Administration, Management, or related field preferred.
 </li>
 </ul>
</div>

Personal Assistant to Founder

Rightangled

<div>
 We are looking for a highly organised, proactive, and adaptable Personal Assistant / PRO to support the setup and day-to-day operations of our new Dubai office. This role is perfect for someone who thrives in a fast-paced, high-pressure environment and is confident in taking ownership of a broad range of responsibilities&mdash;from managing administrative processes to supporting senior executives and liaising with external stakeholders. You will play a key role in ensuring the smooth and efficient launch of our new office and the continued organisation and effectiveness of our team.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Assist with the end-to-end setup of the Dubai office, including suppliers, utilities, equipment, and services
 </li>
 <li>
 Coordinate with vendors, contractors, and internal stakeholders to ensure timely execution of setup tasks
 </li>
 <li>
 Source and manage office supplies and furniture
 </li>
 <li>
 Support with high-level communications and follow-ups where needed
 </li>
 <li>
 Maintain an organised and systematic filing system (digital and physical) for office and employee records
 </li>
 <li>
 Handle incoming and outgoing correspondence, ensuring timely responses and clear documentation.
 </li>
 <li>
 Manage employee records and ensure documentation is complete and compliant with local regulations
 </li>
 <li>
 Assist with onboarding processes for new hires, including preparation of documentation and induction materials
 </li>
 <li>
 Represent the company professionally when speaking with clients or guests
 </li>
 <li>
 Ensure the office remains tidy, well-organised, and compliant with company standards
 </li>
 <li>
 Take initiative to improve systems and workflows where appropriate
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Language: Fluent in English (C1 minimum in both, verbal and written) French language is a plus
 </li>
 <li>
 Experience: Minimum 2 years in an administrative / Public Relations role
 </li>
 <li>
 Strong personality with the confidence to manage multiple stakeholders
 </li>
 <li>
 High attention to detail and excellent organisational skills
 </li>
 <li>
 Ability to work independently and remain calm under pressure
 </li>
 <li>
 Comfortable in a fast-moving environment and able to adapt to evolving needs
 </li>
 <li>
 Proficient in MS Office Suite, Google Workspace, and digital filing systems
 </li>
 <li>
 Familiarity with Dubai employment laws or administrative processes
 </li>
 <li>
 Experience supporting office launches or new site setups is a strong plus
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 
 Why Work With Us?
 
 
 
 At M&eacute;detone, we are committed to creating a dynamic, innovative workplace where every team member has the opportunity to make a real impact. You'll be joining a growing company that's at the forefront of healthcare innovation, with the chance to contribute to exciting projects that are transforming patient care.
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 Access to cutting-edge technology and tools to support your work
 </li>
 <li>
 Competitive Salary
 </li>
 <li>
 A Collaborative and Inclusive Team Culture
 </li>
 <li>
 Pension scheme
 </li>
 <li>
 Employee discounts on our healthcare products
 </li>
 <li>
 Opportunities for personal and professional development within a forward-thinking company
 </li>
 </ul>
</div>

Personal Assistant / PRO

Irwin & Dow

The Role
 Irwin & Dow are recruiting a Personal Assistant for our client, a leading UHNW businessman in the region. The role will provide the highest level of strategic operational support, occasional travel and management of the family’s personal affairs. The role reports to the Chief of Staff and works alongside the Office Manager in the private office of the principal. The role will be based predominantly in the office but will require being present in the Household on occasion and will manage all the personal requests for the family. The role will manage all the personal travel for the family, researching holidays and managing overseas properties. On the ground here, there will be full property maintenance and household management, plus strategic management of ongoing personal projects for the principal. There will be an element of support to the wider family, but this will be limited; focus will be on the principal’s immediate family members. We are seeking a high achiever, someone who is ambitious and wants to develop within the group. The Chief of Staff is very experienced with a strong background in the region and will be a superb mentor, assisting the PA to grow and develop in this role. Principle is a very intelligent man, who is driven with exacting standards in terms of attention to detail and time management. We are seeking candidates who specifically enjoy the elements of private family support and understand the nuances of the role. English must be your first language, (French would also be advantageous) and you should be comfortable in engaging with the UHNW, taking pride in providing the highest levels of service.
 
Requirements
 We are seeking a high achiever, someone who is ambitious and wants to develop within the group. The Chief of Staff is very experienced with a strong background in the region and will be a superb mentor, assisting the PA to grow and develop in this role. Principle is a very intelligent man, who is driven with exacting standards in terms of attention to detail and time management. We are seeking candidates who specifically enjoy the elements of private family support and understand the nuances of the role. English must be your first language, (French would also be advantageous) and you should be comfortable in engaging with the UHNW, taking pride in providing the highest levels of service.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

Personal Assistant

Greenex Energy

The Role
 We are an emerging leader in base oils and petrochemical products trade, distributing them to serve the markets in Africa, Europe, Asia and the Americas. The company stands for high-quality commodities. As an independent service company, we specialize in physical Base Oil and Petrochemicals Trading and Distribution worldwide and strive to always provide our customers with the best tailored business solutions. This includes our team’s profound expertise in refined base oil and petrochemicals, proven track record in sourcing, processing, trading activities, mastering of financing services, optimization of logistics operations and storage facilities. We constantly believe in people and what they are capable of. The conviction is backed up by our knowledge and understanding of empowerment. We don't hire specialists to manage them; we hire them to do their jobs. Greenex Energy wants to grow alongside the team members who are generating the organization's power. The second is that we like spending time with one another. We understand that fulfilling work requires interesting ideas, the right people, and a spirit of teamwork. The core of our business is based on friendships, trust, and a passion for trading and logistic. Furthermore, our hiring process is efficient, open, and considerate of people. The job: As a Personal Business Assistant, you are the key person to support the main trader and the board member of the company. You are responsible for coordinating and overseeing the internal business operations and supporting trading operations. This role involves participating and managing workflow, document flow, working with financial operations, and other office work. You will work close to the board of the group. You are the ideal candidate if you have strong organizational and analytical skills, attention to detail, and experience in supporting international operations. Responsibilities: • Diary and calendar management for board member. • Coordinating and scheduling of meetings and conference calls across multiple time zones. • Managing a high volume of emails, relaying information in a timely and accurate manner. • Coordinating bookings for internal/external meetings and VCs across multiple locations. • Coordinating travel arrangements, including visa applications, international flights, accommodation, and car bookings. • Expense management and preparation. • Invoice processing. • Taking on ad hoc tasks while maintaining workflow. Benefits: • Tell us what is crucial to you and what will truly benefit you. We do not operate on a "fruity Fridays" basis. The standard benefits era is about to come to an end; thus, we want our people to make decisions. • With us you will truly grow and expand your knowledge and skills. • You will work with people from all over the world. Thus, we are a company that is expanding the office in Dubai, so you will be one of the first people on board, and it gives a lot of opportunities for fast career growth.
 
Requirements
 Qualifications: • Education: Bachelor's degree in Economic, Finance, Business Administration, or a related field. • Experience: Minimum of 2 years of working as a personal assistant/office manager. • Experience in commercial operations and sales support is considered as a plus Skills: • Strong analytical and problem-solving skills. • Excellent organizational and time-management abilities. • Proficiency in logistics software and Microsoft Office Suite (Excel, Word, PowerPoint). • Effective communication and negotiation skills. • Ability to work independently and as part of a team. • Fluency in English.
 
About the company
 Greenex Energy is an emerging leader in base oils and petrochemical products trade, distributing them to serve the markets in Africa, Europe, Asia and the Americas. The company stands for high-quality commodities. As an independent service company, we specialize in physical Base Oil and Petrochemicals Trading and Distribution worldwide and strive to always provide our customers with the best tailored business solutions. This includes our teams profound expertise in refined base oil and petrochemicals, proven track record in sourcing, processing, trading activities, mastering of financing services, optimization of logistics operations and storage facilities.

Novanos

**Only Female applicants** will be consideredJob Title: Executive cum Personal Assistant (PA)Reports To: Chief Executive OfficerJob PurposeTo provide comprehensive administrative, secretarial, and personal support to senior management by managing schedules, communications, documentation, travel arrangements and coordination tasks, ensuring efficient daily operations while maintaining strict confidentiality and professionalism.Key Duties and Responsibilities1. Executive &amp; Administrative Support<ul><li>Manage the executive&rsquo;s daily calendar, appointments, meetings, and reminders to ensure optimal time management</li><li>Coordinate domestic and international travel arrangements including flights, hotel bookings, visas, and itineraries</li><li>Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate</li><li>Draft, edit, format, and proofread correspondence, reports, presentations, and official documents</li><li>Prepare briefing notes, reports, and background materials for meetings and business engagements</li><li>Maintain accurate records of executive decisions, approvals, and follow-up action.</li></ul>2. Secretarial &amp; Documentation Management<ul><li>Maintain organized physical and electronic filing systems for confidential and official documents</li><li>Prepare, update, and manage contracts, agreements, letters, memos, and corporate records</li><li>Ensure proper documentation control, version management, and archiving in line with company policies</li><li>Handle document submissions, approvals, signatures, and distribution in a timely manner</li><li>Assist in preparing board meeting documents, agendas, minutes, and resolutions</li></ul>3. Meeting, Event &amp; Coordination Support<ul><li>Arrange and coordinate internal and external meetings, conferences, and business events</li><li>Prepare meeting rooms, presentations, materials, and refreshments when required</li><li>Record accurate minutes of meetings and ensure timely circulation and follow-up on action items</li><li>Liaise with internal departments, clients, suppliers, government entities, and external partners</li><li>Coordinate schedules between executives, departments, and external stakeholders</li></ul>4. Personal Assistant Responsibilities<ul><li>Act as a trusted liaison between the executive and internal/external parties</li><li>Manage personal schedules, reminders, and priority tasks for the executive</li><li>Assist with personal errands, travel arrangements, and confidential matters as assigned</li><li>Anticipate executive needs and proactively resolve issues to ensure smooth workflow</li><li>Maintain strict confidentiality of personal, financial, and business-related information</li></ul>5. Office Administration &amp; Support<ul><li>Monitor office supplies, stationery, and equipment; coordinate procurement and vendors</li><li>Assist in maintaining office systems, policies, and administrative procedures</li><li>Support HR and finance departments with documentation, approvals, and coordination when required</li><li>Track and follow up on invoices, expense claims, reimbursements, and petty cash related to executive activities</li><li>Ensure compliance with company policies, labor regulations, and administrative standards</li></ul>6. Compliance, Confidentiality &amp; Professional Conduct<ul><li>Handle sensitive company and executive information with discretion and integrity</li><li>Ensure adherence to company policies, corporate governance standards, and confidentiality agreements</li><li>Maintain professional conduct, appearance, and communication at all times</li><li>Support audits, inspections, and regulatory requirements by providing accurate documentation</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or related field</li><li>Minimum 2 year&rsquo;s experience as a Secretary, Executive Secretary, or Personal Assistant</li><li>Experience supporting senior management or C-level executives required</li></ul>Skills &amp; Competencies<ul><li>Excellent organizational, multitasking, and time-management skills</li><li>Strong written and verbal communication skills in English</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to prioritize tasks and work under pressure with minimal supervision</li><li>Strong interpersonal skills and professional judgment</li><li>High attention to detail and accuracy</li><li>Discretion, integrity, and trustworthiness</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Have you arranged travel itineraries for C-Suite employees? </li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Secretary/Personal Assistant: 2 years (Required)</li><li>Travel Arrangements for C-Suite: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Executive cum Personal Assistant

Explore 816+ Personal secretary in Dubai this March. Find roles across top companies and apply now to boost your career.

816 personal secretary jobs In Dubai

Interior Designer cum Personal Secretary

Personal Assistant - For VIP Family

Personal Assistant to Founder

Personal Assistant / PRO

Personal Assistant

Personal Assistant

Executive cum Personal Assistant