administrative assistant Jobs in Abu Dhabi

administrative assistant

administrative manager

hr, admin & pro

office administrator

office manager

pro admin

AstroDew Air Conditioners Maintenance

Job Description: We are seeking a reliable and experienced PRO Admin to manage and coordinate all government-related documentation and administrative processes. The ideal candidate must be well-versed in UAE labor laws and procedures, with proven experience in visa processing, insurance coordination, and company vehicle documentation. Strong organizational skills and the ability to track and document tasks accurately and on time are essential.Key Responsibilities:<ul><li>Handle all PRO-related activities with UAE government authorities, including MOHRE, GDRFA, Immigration, and other relevant departments</li><li>Process employment visas, residence visas, Emirates ID, labor cards, medical tests, renewals, cancellations, and amendments</li><li>Manage company and employee insurance processing and renewals</li><li>Coordinate registration, renewal, and documentation of company vehicles</li><li>Ensure timely submission and follow-up of all government applications and approvals</li><li>Maintain accurate records and documentation of all PRO and administrative activities</li><li>Track all tasks, deadlines, and renewals to ensure compliance at all times</li><li>Liaise with internal departments and external authorities to resolve issues efficiently</li><li>Ensure all company documents are updated, organized, and compliant with UAE regulations</li></ul>Requirements:<ul><li>Proven experience as a PRO Admin or similar role in the UAE</li><li>Strong knowledge of UAE visa processing, labor laws, insurance, and vehicle registration procedures</li><li>Familiarity with online government portals and systems</li><li>Excellent organizational and time-management skills</li><li>Ability to document, track, and complete tasks within deadlines</li><li>Good communication skills in English (Arabic is an advantage)</li></ul>Preferred Qualifications:<ul><li>Prior experience in a similar role within the UAE</li><li>Ability to work independently with minimal supervision</li></ul>Job Type: Full-time

PRO Admin

Terracotta Outsourcing

<div>
 
 
 Join Terracotta &ndash; Driving Business Growth in Corporate Services :
 
 
 
 
 
 
 Terracotta is a leading outsourcing company in the UAE, offering manpower, visa outsourcing, EOR/PEO, business setup, PRO services, and more across the region. At Terracotta, your voice counts, your ideas matter, and your success is celebrated.
 
 
 
 
 
 
 Position:
 
 Team Leader - Administration
 
 
 
 Reporting to:
 
 Operations Manager
 
 
 
 Department:
 
 Operations
 
 
 
 Location:
 
 Abu Dhabi
 
 
 
 
 
 
 Purpose of the Role:
 
 
 
 The Team Leader &ndash; Administration oversees Admin team and coordinates all administrative activities related to PRO and EOR services. This role ensures effective documentation, audit compliance, process implementation, and interdepartmental coordination to maintain operational excellence. The position acts as a primary escalation point representing Admin Team under Operations Department.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 🔹
 
 Administration &amp; Audit
 
 
 <ul>
 <li>
 Oversee the administration and periodic audit of:
 </li>
 <li>
 EOR (Employer of Record) Services
 </li>
 <li>
 PRO (Public Relations Officer) Services
 </li>
 <li>
 Supplier Management processes
 </li>
 </ul>
 
 🔹
 
 Supervision of Log Management, Document Archiving, and Audit
 
 
 <ul>
 <li>
 Ensure maintenance and accuracy of:
 </li>
 <li>
 Project Log
 </li>
 <li>
 Service Contract Log
 </li>
 <li>
 Job Card Log
 </li>
 <li>
 Employee Log
 </li>
 </ul>
 
 🔹
 
 GulfHR Management
 
 
 <ul>
 <li>
 Manage GulfHR platform updates and ensure data integrity.
 </li>
 </ul>
 
 🔹
 
 Templates Management
 
 
 <ul>
 <li>
 Develop, update, and maintain document templates for operational use.
 </li>
 </ul>
 
 🔹
 
 Validations
 
 
 <ul>
 <li>
 Conduct validation checks for:
 </li>
 <li>
 Job Cards
 </li>
 <li>
 Sales Orders
 </li>
 </ul>
 
 🔹
 
 Reporting
 
 
 <ul>
 <li>
 Prepare and deliver:
 </li>
 <li>
 Weekly and monthly reports as required by Management
 </li>
 </ul>
 
 🔹
 
 TCA Administration
 
 
 <ul>
 <li>
 Oversee:
 </li>
 <li>
 ADNOC Registration &amp; Contracts
 </li>
 <li>
 Client document filing
 </li>
 <li>
 Serve as client point of contact for relevant services
 </li>
 </ul>
 
 🔹
 
 General Administrative Tasks
 
 
 <ul>
 <li>
 Perform:
 </li>
 <li>
 Service Contract&ndash;Sales Order&ndash;Tax Invoice Reconciliation
 </li>
 <li>
 Insurance renewals coordination
 </li>
 <li>
 PRO clients&rsquo; expiry alerts to KAM
 </li>
 <li>
 Follow-ups with stakeholders to ensure task completion
 </li>
 <li>
 Review and implementation of current and new processes
 </li>
 <li>
 Car rental arrangements for staff
 </li>
 </ul>
 
 🔹
 
 Focal Point for Issue Resolution
 
 
 <ul>
 <li>
 Act as the primary contact to resolve issues related to:
 </li>
 <li>
 Invoicing
 </li>
 <li>
 Supplier Payments
 </li>
 <li>
 Payroll
 </li>
 <li>
 Job Cards
 </li>
 <li>
 Accounts Receivable
 </li>
 </ul>
 
 🔹
 
 Cross functional support
 
 
 <ul>
 <li>
 Take up additional tasks or responsibilities as and when required to meet business needs.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Strong leadership and team supervision skills
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Proficiency in HR systems
 </li>
 <li>
 Strong reporting and analytical skills
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Effective communication and problem-solving skills
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field
 </li>
 <li>
 5+ years of experience in Administration within PRO, EOR, or related services
 </li>
 <li>
 Prior experience in managing cross-functional teams is preferred
 </li>
 <li>
 Solid understanding of UAE regulations and administrative processes
 </li>
 <li>
 Preference for candidates with UAE Driving license
 </li>
 <li>
 Team management experience
 </li>
 </ul>
 
 
 
 
 
 Preference:
 
 Immediately available candidates (notice period negotiable within 10&ndash;15 days)
 
</div>

Team Leader - Administration

Vision Oil Field Equipment

OverviewThe HR, Admin &amp; PRO role is a key position responsible for overseeing human resources, administrative functions, and Public Relations (PRO) activities. This role requires a well-rounded professional who can effectively manage HR processes, streamline administrative functions, and ensure compliance with local regulations.Your Job Functions (Duties &amp; Responsibilities)Human Resources Management:<ul><li>Manage the end-to-end recruitment process, from job posting to onboarding.</li><li>Implement and enforce HR policies and procedures in accordance with local labor laws.</li><li>Coordinate training and development programs to enhance employee skills and competencies.</li><li>Administer performance appraisal processes and contribute to employee career development.</li></ul>Administration:<ul><li>Oversee day-to-day administrative operations, including office maintenance and facilities management.</li><li>Coordinate travel arrangements, accommodations, and logistics for employees.</li><li>Manage office supplies, equipment, and inventory to ensure smooth operations.</li><li>Handle general correspondence and communication.</li></ul>Public Relations (PRO):<ul><li>Act as the company's liaison with government authorities and regulatory bodies.</li><li>Manage visa processing, work permits, and other legal requirements for employees.</li><li>Build and maintain positive relationships with government entities to facilitate smooth business operations.</li></ul>Employee Relations:<ul><li>Foster a positive and inclusive workplace culture through effective employee relations.</li><li>Address employee queries and concerns, promoting a collaborative and supportive work environment.</li><li>Mediate and resolve conflicts, promoting a harmonious workplace.</li><li>Obtain necessary licenses, permits, and approvals from government authorities (e.g., Ministry of Investment (MISA), Ministry of Municipal and Rural Affairs, Civil Defense, and local municipalities).</li><li>Ensure the project site complies with Saudi labor laws, environmental regulations, and safety standards.</li><li>Facilitate inspections and audits by government agencies and address any compliance issues.</li><li>Process work permits, visas, and Iqamas for expatriate employees through Qiwa, Muqeem, and GOSI.</li><li>Ensure all employees have valid residency and work permits as per Saudi labor laws.</li><li>Handle visa renewals, transfers, and exit/re-entry permits as required for project staff.</li><li>Act as the primary contact between the company and government entities such as the Ministry of Human Resources and Social Development (MHRSD), Ministry of Interior, and local authorities.</li><li>Build and maintain strong relationships with government officials to facilitate project approvals and smooth operations.</li><li>Address and resolve any regulatory or administrative issues affecting the project site.</li><li>Ensure the project site meets Nitaqat (Saudization) requirements by coordinating with HR to hire the required percentage of Saudi employees.</li><li>Maintain compliance with labor regulations related to employee contracts, wages, and working conditions.</li><li>Provide updates on labor law changes and government policies affecting the project site.</li></ul>Compliance:<ul><li>Ensure compliance with labor laws, regulations, and company policies.</li><li>Stay updated on changes in labor laws and advise management on necessary adjustments.</li><li>Prepare and submit required reports to regulatory authorities.</li></ul>Desired Candidate ProfileBachelor's degree in Human Resources, Business Administration, or a related field.<ul><li>Proven experience in HR, Administration, and PRO roles in Saudi Arabia.</li><li>In-depth knowledge of local labor laws and regulations.</li><li>Strong interpersonal and communication skills.</li><li>Proficient in MS Office applications.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED10,000.00 per month

HR, Admin, PRO

Aljomaih Energy and Water Company

<div>
 Al Jomaih Energy &amp; Water (AEW) headquartered in Saudi Arabia, is a fast-growing investor, lead developer, and operator of utility and infrastructure projects in various geographical markets such as KSA, GCC, Asia &amp; North Africa, with investments in 6 GW of Conventional and Solar power plants, and around 700,000 m3/day of water.
 
 
 AEW was established in 2007, as a subsidiary of Al Jomaih Holding Company, a leading Saudi conglomerate with a legacy spanning over 80 years, focused on enabling sustainable, social, and economic progress in the Kingdom of Saudi Arabia and beyond.
 
 
 At AEW, our mission is to tackle new technologies, solve complex problems, and leverage our expertise to unlock opportunities in the Power, Renewables &amp; Water Sectors, while driving impact for our stakeholders across the value chain.
 
 
 This is a greenfield CCGT project to be constructed with a net power capacity of 2,400 MW, together with its ancillary equipment, associated infrastructure and facilities. The project comprises the Plant and associated Electrical Special Facilities (ESF). The Plant will be located inland at a site situated approximately 50 km north-east of the City of Abu Dhabi.
 
 
 This role offers a unique opportunity to engage in the full lifecycle of the project, from design and engineering to construction and operation, all within a dynamic and innovative environment. This project promises stability and long-term impact.
 
 
 
 Location
 
 : Taweelah, Abu Dhabi, (Site is approx. 40 kms from Abu Dhabi city)
 
 
 
 Duration:
 
 Approx. 30 months
 
 
 
 Overview
 
 
 
 The HR, Admin &amp; PRO role is a key position responsible for overseeing human resources, administrative functions, and Public Relations (PRO) activities. This role requires a well-rounded professional who can effectively manage HR processes, streamline administrative functions, and ensure compliance with local regulations.
 
 
 
 Your Job Functions (Duties &amp; Responsibilities)
 
 
 
 
 Human Resources Management:
 
 
 
 <ul>
 <li>
 Manage the onboarding process
 </li>
 <li>
 Implement and enforce HR policies and procedures in accordance with local labour laws
 </li>
 <li>
 Coordinate training and development programs to enhance employee skills and competencies
 </li>
 <li>
 Administer performance appraisal processes and contribute to employee career development
 
 
 </li>
 </ul>
 
 Administration:
 
 
 
 <ul>
 <li>
 Oversee day-to-day administrative operations, including office maintenance and facilities management
 </li>
 <li>
 Coordinate travel arrangements, accommodations, and logistics for employees
 </li>
 <li>
 Manage office supplies, equipment, and inventory to ensure smooth operations
 </li>
 <li>
 Handle general correspondence and communication
 
 
 </li>
 </ul>
 
 Public Relations (PRO):
 
 
 
 <ul>
 <li>
 Act as the company's liaison with government authorities and regulatory bodies
 </li>
 <li>
 Manage visa processing, work permits, and other legal requirements for employees
 </li>
 <li>
 Build and maintain positive relationships with government entities to facilitate smooth business operations
 </li>
 <li>
 Responsible for licensing and permits required for the project
 
 
 </li>
 </ul>
 
 Employee Relations:
 
 
 
 <ul>
 <li>
 Foster a positive and inclusive workplace culture through effective employee relations
 </li>
 <li>
 Address employee queries and concerns, promoting a collaborative and supportive work environment
 </li>
 <li>
 Mediate and resolve conflicts, promoting a harmonious workplace
 
 
 </li>
 </ul>
 
 Compliance:
 
 
 
 <ul>
 <li>
 Ensure compliance with labour laws, regulations, and company policies
 </li>
 <li>
 Stay updated on changes in labour laws and advise management on necessary adjustments
 </li>
 <li>
 Prepare and submit required reports to regulatory authorities
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in human resources, Business Administration, or a related field
 </li>
 <li>
 5 + years of experience in HR, Administration, and PRO roles in UAE
 </li>
 <li>
 In-depth knowledge of local labour laws and regulations
 </li>
 <li>
 Experience on projects within energy industry will be an advantage
 </li>
 <li>
 Strong interpersonal and communication skills
 </li>
 <li>
 Proficient in MS Office applications
 </li>
 </ul>
</div>

HR, Admin & PRO

Al Jomaih Energy and Water

<div>Al Jomaih Energy &amp; Water (AEW) headquartered in Saudi Arabia, is a fast-growing investor, lead developer, and operator of utility and infrastructure projects in various geographical markets such as KSA, GCC, Asia &amp; North Africa, with investments in 6 GW of Conventional and Solar power plants, and around 700,000 m3/day of water.
AEW was established in 2007, as a subsidiary of Al Jomaih Holding Company, a leading Saudi conglomerate with a legacy spanning over 80 years, focused on enabling sustainable, social, and economic progress in the Kingdom of Saudi Arabia and beyond.
At AEW, our mission is to tackle new technologies, solve complex problems, and leverage our expertise to unlock opportunities in the Power, Renewables &amp; Water Sectors, while driving impact for our stakeholders across the value chain.
This is a greenfield CCGT project to be constructed with a net power capacity of 2,400 MW, together with its ancillary equipment, associated infrastructure and facilities. The project comprises the Plant and associated Electrical Special Facilities (ESF). The Plant will be located inland at a site situated approximately 50 km north-east of the City of Abu Dhabi.
 This role offers a unique opportunity to engage in the full lifecycle of the project, from design and engineering to construction and operation, all within a dynamic and innovative environment. This project promises stability and long-term impact.
Location: Taweelah, Abu Dhabi, (Site is approx. 40 kms from Abu Dhabi city)
Duration: Approx. 30 months
Overview
The HR, Admin &amp; PRO role is a key position responsible for overseeing human resources, administrative functions, and Public Relations (PRO) activities. This role requires a well-rounded professional who can effectively manage HR processes, streamline administrative functions, and ensure compliance with local regulations.
Your Job Functions (Duties &amp; Responsibilities)
Human Resources Management:<ul>
<li>
Manage the onboarding process.</li>
<li>Implement and enforce HR policies and procedures in accordance with local labour laws.</li>
<li>Coordinate training and development programs to enhance employee skills and competencies.</li>
<li>Administer performance appraisal processes and contribute to employee career development.</li>
</ul>
Administration:<ul>
<li>
Oversee day-to-day administrative operations, including office maintenance and facilities management.</li>
<li>Coordinate travel arrangements, accommodations, and logistics for employees.</li>
<li>Manage office supplies, equipment, and inventory to ensure smooth operations.</li>
<li>Handle general correspondence and communication.</li>
</ul>
Public Relations (PRO):<ul>
<li>
Act as the company's liaison with government authorities and regulatory bodies.</li>
<li>Manage visa processing, work permits, and other legal requirements for employees.</li>
<li>Build and maintain positive relationships with government entities to facilitate smooth business operations.</li>
<li>Responsible for licensing and permits required for the project.</li>
</ul>
Employee Relations:<ul>
<li>
Foster a positive and inclusive workplace culture through effective employee relations.</li>
<li>Address employee queries and concerns, promoting a collaborative and supportive work environment.</li>
<li>Mediate and resolve conflicts, promoting a harmonious workplace.</li>
</ul>
Compliance:<ul>
<li>
Ensure compliance with labour laws, regulations, and company policies.</li>
<li>Stay updated on changes in labour laws and advise management on necessary adjustments.</li>
<li>Prepare and submit required reports to regulatory authorities.</li>
</ul>
Requirements<ul>
<li>
Bachelor&rsquo;s degree in human resources, Business Administration, or a related field.</li>
<li>5 + years of experience in HR, Administration, and PRO roles in UAE.</li>
<li>In-depth knowledge of local labour laws and regulations.</li>
<li>Experience on projects within energy industry will be an advantage.</li>
<li>Strong interpersonal and communication skills.</li>
<li>Proficient in MS Office applications.</li></ul></div>

Artelia Airports

Overview We are hiring a highly motivated, energetic HR and admin executive, who can support our HR and Workplace department - based in our Abu Dhabi office on a hybrid model. Responsibilities <ul><li>Workplace/admin: organizing office supplies orders, scheduling with the suppliers various office cleaning and maintenance etc.</li><li>HR: assist our HR team with personnel admin tasks such as filing, managing relationship with training and other HR suppliers, reviewing employee handbook, company policy, sourcing training suppliers as per training requests and managing training records, and managing relationship with Insurance - Invoicing management, contacting suppliers for quotations, generating PO's in our system, etc</li></ul>This role is open for UAE Nationals only.

HR and Administration executive - UAEN

Lovino real estate

ResponsibilitiesLovino Real Estate is Hiring &ndash; Admin Executive<ul><li>We are looking for an experienced and efficient Admin Executive to join our team in Abu Dhabi.</li></ul>Listing Management:<ul><li>Create, update, and maintain property listings across portals and CRM systems</li><li>Ensure accuracy of property details, pricing, and visuals</li><li>Coordinate with agents to gather complete listing information</li></ul>Administrative Support:<ul><li>Handle calls, emails, and client inquiries professionally</li><li>Schedule property viewings and manage appointment calendars</li><li>Maintain organized records of listings, leads, and transactions</li></ul>Marketing Coordination:<ul><li>Liaise with photographers and videographers for property shoots</li><li>Assist in preparing marketing materials and social media content</li><li>Monitor listing performance and suggest improvements</li></ul>Team Collaboration:<ul><li>Support agents with documentation and listing updates</li><li>Ensure smooth communication between departments</li><li>Assist in onboarding new listings and coordinating with developers</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Visa provided</li><li>Professional and supportive work environment</li></ul>Job Requirements:<ul><li>Strong communication and organizational skills</li><li>Familiarity with real estate platforms (Bayut, Property Finder, etc.)</li><li>Basic knowledge of CRM systems and Microsoft Office</li><li>Arabic language skills are a strong advantage</li><li>Positive attitude and willingness to learn</li></ul>Experience Required: Minimum 1 year in UAE Real Estate or Administrative RoleLanguage Preference : Arabic speaker preferredThis role is ideal for someone who can confidently handle operations and admin duties while being a key support to the HR function.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Admin: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

Administrative Assistant

Explore 97+ Pro admin in Abu Dhabi this January. Find roles across top companies and apply now to boost your career.

97 pro admin jobs IN Abu Dhabi

PRO Admin

Team Leader - Administration

HR, Admin, PRO

HR, Admin & PRO

HR, Admin & PRO

HR and Administration executive - UAEN

Administrative Assistant