administrative assistant

executive assistant

office assistant

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procurement assistant

Classic Home Furniture Factory

We are looking for a highly organized and proactive Admin / Procurement Assistant to join our growing team in the joinery and interior fit-out industry.Key Responsibilities:<ul><li>Provide day-to-day administrative support to the team.</li><li>Assist with procurement activities, including sourcing materials and obtaining quotations.</li><li>Prepare and process purchase orders and follow up with suppliers.</li><li>Coordinate deliveries and ensure timely procurement of materials.</li><li>Maintain accurate records of purchases, invoices, and supplier information.</li><li>Liaise with vendors, subcontractors, and internal departments.</li><li>Support project teams with documentation and administrative tasks.</li><li>Perform general office administration duties as required.</li><li>Maintain accurate employee records, contracts, and HR databases in compliance with confidentiality requirements.</li><li>Administer leave management, attendance tracking, and HR reports if needed.</li><li>Assist in payroll coordination by preparing attendance, leave, and employee data.</li><li>Handle employee queries related to HR policies, benefits, and procedures and discuss with HR Manager</li></ul>Requirements:<ul><li>Previous experience in administration and procurement, preferably in the joinery, interior fit-out, or construction industry.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>Excellent communication and negotiation skills.</li><li>Ability to work independently and meet deadlines.</li><li>Knowledge of procurement processes and supplier coordination is an advantage.</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Admin / Procurement Assistant

<ul><li>Candidate preferred from Bopp film manufacturing</li><li>Issue purchase orders to suppliers, distributors and manufacturers</li><li>Ensure that orders received are accurate and are not damaged</li><li>Handle goods throughout the purchasing process</li><li>Work closely with relevant departments to ensure products purchased are in line with the needs of the company</li><li>Maintain current awareness of industry market trends</li><li>Conduct competitor analysis to identify popular products</li><li>Keep accurate records of purchases made</li></ul>Qualifications for Purchasing Assistant<ul><li>Bachelor's degree in a related field preferred</li><li>3-4 years of experience required.</li><li>Good understanding of popular products in the industry</li><li>Strong knowledge of industry market trends and conditions</li><li>Excellent interpersonal and social skills</li><li>Good verbal and written communication skills</li><li>Candidates must be proficient in Microsoft Office applications, with good knowledge of Microsoft Excel.</li><li>Flexible to travel to meet with suppliers, distributors and manufacturers as required</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Work Location: In person

Purchase Assistant

Access hr sollutions

Job Title: Administration ExecutiveLocation: Dubai, UAE Salary: AED 2,500 &ndash; 4,000 per month Job Type: Full-Time Language Preffered: TagalogJob SummaryWe are looking for a proactive and customer-focused Administration Executive to join our team in Dubai. The ideal candidate should have excellent organizational skills, strong communication abilities, and experience handling office administration, customer interactions, and telecalling. Candidates who can work efficiently in a fast-paced environment are encouraged to apply.Key Responsibilities<ul><li>Manage day-to-day administrative and office operations.</li><li>Handle incoming calls, emails, and customer inquiries professionally.</li><li>Perform telecalling activities to follow up with clients and schedule appointments.</li><li>Maintain office records, documents, and filing systems.</li><li>Prepare reports, correspondence, and other administrative documents.</li><li>Coordinate meetings, appointments, and office schedules.</li><li>Assist in data entry and maintain accurate records.</li><li>Support HR and management with general administrative tasks.</li><li>Monitor office supplies and coordinate procurement when required.</li><li>Ensure a professional and welcoming environment for visitors and clients.</li><li>Perform other administrative duties as assigned by management.</li></ul>Requirements<ul><li>Previous experience in Administration, Office Assistant, Reception, or Customer Service roles.</li><li>Strong customer service and telecalling skills.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and general computer applications is mandatory.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work independently and as part of a team.</li><li>Positive attitude and professional appearance.</li><li>Preferred Language: Tagalog.</li><li>Immediate joiners will be preferred.</li></ul>Benefits<ul><li>Competitive Salary (AED 2,500 &ndash; 4,000)</li><li>Employment Visa</li><li>Medical Insurance</li><li>Annual Leave as per UAE Labour Law</li><li>End-of-Service Benefits</li><li>Career Growth Opportunities</li></ul>How to ApplyInterested candidates can send their updated CV to:Email: recruiter@nvrhrsolutions.com WhatsApp/Call: +971 50 927 9689Subject Line: Application &ndash; Administration ExecutiveType d'emploi : Temps pleinR&eacute;mun&eacute;ration&nbsp;: AED2 500,00&nbsp;&agrave;&nbsp;AED4 000,00&nbsp;par heureLieu du poste : En pr&eacute;sentiel

Administration Executive (Tagalog)

Kress Cooper

Job Title: HR &amp; Admin AssistantJob SummaryWe are seeking a proactive and detail-oriented HR &amp; Admin Assistant to support the daily operations of the Human Resources and Administration department. The successful candidate will assist with recruitment, employee lifecycle management, payroll coordination, visa processing, office administration, and business setup activities while ensuring compliance with UAE labor laws and regulatory requirements.Key ResponsibilitiesHuman Resources* Assist in end-to-end recruitment, including posting job advertisements, screening CVs, scheduling interviews, and onboarding new employees.* Prepare employment contracts, offer letters, HR letters, salary certificates, NOCs, and other employee documents.* Maintain and update employee records, both physical and digital.* Coordinate onboarding and offboarding processes, including document collection, asset issuance, and clearance.* Monitor employee attendance, leave records, and timesheets.* Support monthly payroll preparation by maintaining accurate attendance and leave data.* Assist with employee performance review documentation and probation confirmations.* Ensure compliance with UAE Labour Law and company HR policies.* Handle employee inquiries regarding HR policies, benefits, and procedures.Visa &amp; Government Relations* Coordinate employment visa applications, renewals, cancellations, Emirates ID processing, medical fitness appointments, and labour card renewals.* Liaise with government authorities, typing centers, and PRO service providers.* Maintain an updated tracker for employee visas, passports, labour cards, and Emirates IDs.Business Setup &amp; Corporate Services* Coordinate company formation for Mainland, Free Zone, and Offshore entities.* Prepare and submit incorporation documents and application forms.* Assist with trade license issuance, amendments, renewals, and cancellations.* Monitor renewal dates for trade licenses, establishment cards, leases, and regulatory registrations.* Assist clients with compliance requirements and document collection.* Maintain accurate records of all business setup transactions and client files.Administration* Manage office supplies and procurement.* Coordinate office maintenance and vendor relationships.* Handle courier services, document filing, and correspondence.* Schedule meetings, prepare meeting rooms, and maintain office calendars.* Arrange travel bookings, hotel reservations, and flight tickets when required.* Maintain company records, insurance policies, and office asset inventories.* Support document control and record management.Qualifications* Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.* Minimum 3&ndash;5 years of UAE experience in HR and Administration.* Experience in UAE business setup and company formation is highly preferred.* Strong knowledge of UAE Labour Law, visa processes, and employment regulations.* Excellent organizational and time management skills.* Strong written and verbal communication skills in English.* Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).* Ability to handle confidential information with professionalism.* Experience working in a consultancy or corporate services firm is an advantage.Skills* Recruitment &amp; Onboarding* Payroll Support* HR Administration* Employee Relations* UAE Visa Processing* Business Setup &amp; Company Formation* Trade License Management* Government Portal Coordination* Document Control* Office Administration* Time Management* Attention to Detail* Problem Solving* Communication &amp; Interpersonal Skills* Multitasking and PrioritizationWork Location: In person

HR & Admin Assistant

Experts Plus Recruitment Services

<div>
 We are urgently recruiting on behalf of a
 
 leading UAE Federal Government Ministry
 
 for an experienced and highly organized
 
 Administrative Support Coordinator
 
 to provide executive-level administrative and coordination support.
 
 
 This role requires a proactive professional with excellent organizational, communication, and stakeholder management skills who can effectively support senior leadership in a fast-paced government environment while maintaining the highest level of professionalism and confidentiality.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative and coordination support to the Office
 </li>
 <li>
 Manage executive calendars, appointments, meetings, and official schedules
 </li>
 <li>
 Coordinate internal and external meetings, prepare agendas, record meeting minutes, and follow up on action items
 </li>
 <li>
 Prepare official correspondence, presentations, reports, briefing notes, and executive documents in Arabic and English
 </li>
 <li>
 Liaise with internal departments and external stakeholders to facilitate effective communication and ensure timely completion of assigned tasks
 </li>
 <li>
 Track incoming correspondence, requests, and assignments, ensuring timely responses and appropriate follow-up
 </li>
 <li>
 Coordinate travel arrangements, accommodation, and logistics for official missions and events
 </li>
 <li>
 Maintain confidential records, files, and documentation in compliance with government policies and information security requirements
 </li>
 <li>
 Monitor the implementation of executive decisions and follow up with relevant departments
 </li>
 <li>
 Support the planning and coordination of executive meetings, workshops, official visits, and events
 </li>
 <li>
 Prepare periodic reports and dashboards on assigned initiatives and operational matters
 </li>
 <li>
 Coordinate administrative and procurement requirements for the Executive Office, where applicable
 </li>
 <li>
 Perform other duties assigned to support the effective operation of the Office
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3-5 years of experience in executive administration, executive office coordination, or executive assistant roles
 </li>
 <li>
 Proven experience managing executive calendars, appointments, and competing priorities in a senior leadership environment
 </li>
 <li>
 Experience coordinating high-level meetings, workshops, and official visits, including preparing agendas, Minutes of Meeting, and tracking action items
 </li>
 <li>
 Strong experience drafting official correspondence, briefing notes, reports, and presentations
 </li>
 <li>
 Experience managing document routing, approvals, and executive workflows, with familiarity using document management systems, government systems, and ERP platforms
 </li>
 <li>
 Experience working within a UAE Federal Government Ministry, government entity, semi-government organization, or Royal or Executive Office
 </li>
 <li>
 Professional proficiency in Arabic for preparing official correspondence
 </li>
 </ul>
</div>

Administrative Support Coordinator

Grandiose Supermarket LLC

At Flour Country (Bakery Production Unit) we are seeking Assistant Production Manager (Pastry Product Range).Job Purpose:The employee will be responsible for overseeing the creation of high-quality pastries, managing a team of bakers, ensuring consistency in production, and maintaining high standards of hygiene and efficiencyKey Responsibilities:Production &amp; Quality Control:<ul><li>Oversee the preparation and production of a variety of pastries, cakes, and baked goods in a high-volume manufacturing environment.</li><li>Develop and standardize recipes to ensure product consistency, taste, and presentation.</li><li>Conduct regular quality checks and ensure adherence to production standards and specifications.</li><li>Experiment with new recipes and techniques to enhance the product range.</li></ul>Team Leadership &amp; Training:<ul><li>Supervise and train a team of bakers and pastry assistants, ensuring adherence to production schedules and quality standards.</li><li>Assign tasks and monitor team performance, providing guidance and feedback.</li><li>Conduct training sessions to improve the skills of bakery staff.</li></ul>Inventory &amp; Cost Control:<ul><li>Manage inventory of raw materials and ingredients, ensuring stock levels are maintained.</li><li>Work closely with procurement to source high-quality ingredients at optimal costs.</li><li>Minimize waste and ensure cost-effective production while maintaining quality.</li></ul>Hygiene &amp; Safety Compliance:<ul><li>Ensure compliance with UAE food safety regulations, HACCP, and hygiene standards.</li><li>Maintain cleanliness and organization in the production area.</li><li>Implement safety protocols to prevent accidents and ensure a safe working environment.</li></ul>Required Qualifications, Experience &amp; Skills:<ul><li>Secondary level education diploma is an advantage.</li><li>8 to 15 years in a similar role, preferably in an industrial kitchen / catering company / hotel.</li><li>Excellent communication skills.</li><li>Strong knowledge of pastry production techniques, ingredient handling, and baking science.</li><li>Ability to manage production schedules and ensure efficiency in large-scale operations.</li><li>Knowledge of food safety and HACCP standards.</li><li>Creativity in developing new recipes and improving existing products.</li></ul>Pay: AED6,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>How many years of experience you have as a Pastry Chef?</li><li>What is your minimum salary expectation?</li><li>What is your notice period (in Days)?</li></ul>Work Location: In person

Assistant Production Manager (Pastry Production Operations)

McDermott International, Ltd

<div>
 
 Job Description
 
 
 
 
 Job Overview:
 
 
 
 The Procurement Specialist applies their conceptual knowledge of Procurement and, with a moderate level of guidance and direction from colleagues and leadership, is responsible for solving a range of straightforward Procurement problems. They will be responsible for analyzing possible solutions using standard procedures and building knowledge of the company, processes, and customers. The Procurement Specialist understands key business drivers and applies this knowledge to solve problems in straightforward situations by analyzing possible solutions using technical experience, judgment, and precedents.
 
 
 
 Responsibilities
 
 
 
 
 Key Tasks and Responsibilities:
 
 
 
 <ul>
 <li>
 Perform the procurement of materials in support of MDR business activities in accordance with company policies, procedures, and ethical standards to ensure that materials are purchased from the approved vendors at the most competitive price within budget complying with the technical, quality, safety, and delivery requirements specified in the material requisition and procurement plan
 </li>
 <li>
 Act as an internal interface with PMT, Engineering, Construction, QA/QC, Safety, Accounting, and Warehouse
 </li>
 <li>
 Interface externally with vendors
 </li>
 <li>
 Procure materials with a good understanding of requisition requirements, international standards, codes, and regulations pertaining to projects/operations materials used in the construction industry
 </li>
 <li>
 Assist with the establishment of appropriate procurement strategies for different project/operations materials
 </li>
 <li>
 Visit vendors on a planned basis for the purpose of keeping abreast of their capabilities, new products, and interface with their management personnel
 </li>
 <li>
 Develop and maintain a sound vendor base, survey the market for new potential supply sources and market trend in price and delivery
 </li>
 <li>
 Evaluate and monitor vendor performance on a continual basis
 </li>
 <li>
 Facilitate &ldquo;Supplier Registration Process&rdquo; to register potential vendors in MDR system
 </li>
 <li>
 Perform the &ldquo;RFQ&rdquo; process:
 </li>
 <ul>
 <li>
 Review requisitions to verify completeness and accuracy
 </li>
 <li>
 Issue RFQ to vendors and secure compliant offers
 </li>
 <li>
 Liaise with Engineering or Requisitioner to ensure that TBE&rsquo;s are completed on schedule, if applicable
 </li>
 <li>
 Coordinate the vendor clarification process
 </li>
 <li>
 Perform commercial bid evaluation
 </li>
 <li>
 Obtain commercial clarifications
 </li>
 <li>
 Ensure vendor selection in compliance with MDR procedure to meet project budget and delivery requirements
 </li>
 </ul>
 <li>
 Maintain sourcing list to track RFQs and expedite quotes from vendors
 </li>
 <li>
 Prepare Recommendation of Award and obtain required approvals in compliance with procedure
 </li>
 <li>
 Maintain confidentiality of procurement data in compliance with company guidelines
 </li>
 <li>
 Place PO&rsquo;s with selected vendors, review and approve orders that are within approval limits
 </li>
 <li>
 Provide ongoing Purchase Order administration including PO revisions, resolution of discrepancies, etc. as required during the execution of the order
 </li>
 <li>
 Maintain purchase order files
 </li>
 <li>
 Ensure audit trail for procurement documents
 </li>
 <li>
 Assist the expediting process by providing help and guidance to expeditors, and resolving commercial clarifications with vendors as necessary
 </li>
 <li>
 Watch the market closely to determine trends in price levels, business activities, delivery lead time, availability of manufacturing capacity, etc.
 </li>
 <li>
 Assist in resolving delivery nonconformance issues, and OS&amp;D issues if required
 </li>
 <li>
 Support the bid pricing process by providing accurate and timely inputs in bid pricing process, coordinate with the Bids &amp; Proposal team in Procurement to ensure compliance with bid requirements
 </li>
 <li>
 Regularly exchange information on new products and sources, market trends, and lessons learned with peers, supervisor, and Manager
 </li>
 <li>
 Supervise, direct, train, and coordinate activities of assigned personnel
 </li>
 <li>
 Ensure compliance with procurement policies and procedures
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Essential Qualifications and Education:
 
 
 
 <ul>
 <li>
 Engineering graduate
 </li>
 <li>
 Approximately 10 years of relevant experience
 </li>
 <li>
 Demonstrates a broad knowledge of the procurement process
 </li>
 <li>
 Able to effectively communicate commercial solutions and concepts to procurement personnel and non-procurement personnel
 </li>
 <li>
 Support Integrated Procurement worldwide, work with suppliers to develop supplier agreements
 </li>
 <li>
 Understand local and regional logistics regulations and agreements
 </li>
 <li>
 Working knowledge of Microsoft Office applications (Word, Excel, Access)
 </li>
 <li>
 Experience in Smart Plant Materials and HR Systems
 </li>
 <li>
 Certificates in process improvement and/or Six Sigma a plus
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Our ingenuity fuels daily life. Together, we&rsquo;ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
 
 
 For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
 
 
</div>

Procurement Specialist

Explore 112+ Procurement assistant in Dubai this August. Find roles across top companies and apply now to boost your career.