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We're Hiring! - Project Coordinator (Riyadh Office)ARAK is looking for a Project Coordinator to join our team in Riyadh. About Arak Lighting Arak Lighting is a Saudi company specializing in high-quality, innovative, and energy-efficient lighting solutions. With a strong reputation for excellence, Arak Lighting delivers customized lighting systems that meet international standards for efficiency, aesthetics, and performance. Join our team and be part of a company that brings brilliance to every project! About the Role The Project Coordinator will support our design department, ensuring smooth coordination between clients, designers, and the project team. The role involves handling project documentation, following up on design progress, and maintaining clear communication to ensure deadlines and quality standards are met. Requirements <ul><li>Strong communication and persuasion skills</li><li>Proficient in Arabic and English (spoken and written)</li><li>Detail-oriented with strong follow-up skills</li><li>Able to handle clients' and lighting designers' needs effectively</li><li>Well-organized with good file management practices</li><li>Presentable and professional attitude</li><li>Junior-level candidate</li><li>Open to all academic majors</li><li>Valid driving license</li><li>Preferably based in Riyadh</li><li>Minimum of 1 year of experience in the same field</li></ul> Working Conditions <ul><li>From Sunday to Thursday</li><li>From 8:00 am to 5:00 pm</li><li>Location: Riyadh</li></ul>If you're interested and meet the requirements, please send your CV to:

Project Coordinator

<div>
 HKA is a leading global consultancy in risk mitigation, dispute resolution, expert witness and litigation support. We anticipate, investigate and resolve complex challenges by harnessing world-leading multi-disciplinary expertise and experience.
 
 
 As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide.  Our experts have testified across the globe on many of the largest quantum, delay, engineering and commercial damages matters.
 
 
 
 As Part Of The HKA Team, You Can Expect
 
 
 
 <ul>
 <li>
 Be part of a globally respected consultancy known for its leadership in construction and expert services, offering Project Coordinators a platform to work on high-profile, complex projects.
 </li>
 <li>
 Thrive in a collaborative and inclusive culture where your contributions are valued, and you&rsquo;re supported by experienced professionals committed to growing the practice and each other.
 </li>
 <li>
 Accelerate your career with purpose our commitment to professional growth means you&rsquo;ll benefit from structured development pathways, mentorship from seasoned consultants, and opportunities to broaden your skills across service lines.
 
 
 </li>
 </ul>
 
 The Opportunity
 
 
 
 
 HKA is offering an exciting opportunity for a Project Coordinator to join our renowned Construction Claims and Expert Services team.
 
 This is your chance to step into a pivotal role where your organisational skills and attention to detail will make a real impact. Whether you come from a similar consultancy environment or bring strong administrative experience from another sector, we&rsquo;re looking for someone who thrives in a fast-paced, collaborative setting. You&rsquo;ll be the go-to person for keeping projects running smoothly&mdash;building trusted relationships, managing competing priorities, and delivering seamless support to both internal stakeholders and clients.
 
 
 
 What You Will Be Doing
 
 
 
 <ul>
 <li>
 Keep projects on track and on point &ndash; You&rsquo;ll coordinate and support expert teams to deliver successful outcomes on complex claims and disputes.
 </li>
 <li>
 Own the schedule &ndash; Develop and maintain project timelines, ensuring key milestones are clear, realistic, and met.
 </li>
 <li>
 Stay on top of the numbers &ndash; Monitor budgets, support with fee caps and lump sums, and review invoices to keep everything running smoothly.
 </li>
 <li>
 Make time count &ndash; Ensure timesheets are accurate and aligned with project-specific agreements.
 </li>
 <li>
 Be the communication hub &ndash; Liaise with internal teams and clients, and help prepare clear, concise progress reports.
 </li>
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 Champion quality &ndash; Draft report templates, format and review documents, and coordinate peer reviews to maintain our high standards.
 </li>
 <li>
 Support site readiness &ndash; Assist with risk assessments and help arrange site visits when needed.
 </li>
 <li>
 Close the loop &ndash; Help wrap up projects efficiently and gather feedback to drive continuous improvement.
 </li>
 <li>
 Keep stakeholders informed &ndash; Work closely with Partners and Finance to manage enquiries, monitor the pipeline, and maintain visibility of the order book.
 </li>
 <li>
 Raise the flag when needed &ndash; Escalate issues or concerns to the Partner lead to ensure proactive resolution.
 </li>
 <li>
 Lead from the middle &ndash; Organise and manage project team meetings to keep everyone aligned and moving forward.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Bring To The Team
 
 
 
 <ul>
 <li>
 Proven administrative expertise &ndash; You&rsquo;ve got a solid background in admin, ideally within a consultancy or professional services environment, but transferable skills are just as valuable.
 </li>
 <li>
 An eagle eye for detail &ndash; You take pride in producing high-quality work and spotting the small things that make a big difference.
 </li>
 <li>
 A natural collaborator &ndash; You&rsquo;re confident influencing others, working across teams, and taking ownership of project coordination with ease.
 </li>
 <li>
 Master of multitasking &ndash; You&rsquo;re highly organised and thrive when juggling multiple projects and priorities.
 </li>
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 Calm under pressure &ndash; Tight deadlines? No problem. You stay focused and deliver with confidence.
 </li>
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 Financially savvy &ndash; You understand budgets, can review invoices, and are comfortable liaising with internal teams like Finance and Commercial.
 </li>
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 Curious and growth-minded &ndash; You&rsquo;re passionate about learning and always looking to expand your knowledge.
 </li>
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 Tech confident &ndash; You&rsquo;re an advanced user of Microsoft Office, especially Excel and Word, and know how to make tools work for you.
 </li>
 <li>
 Strong written communication &ndash; You have an excellent grasp of English and can confidently proofread complex reports with clarity and precision.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 At HKA, we recognise that our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture that provides the best opportunities for our people to thrive and develop in their chosen career path.
 
 
 We operate a flexible working pattern both in terms of hours and location, and are happy with flexible remote working.
 
 
 Our Global Recruitment team is committed to providing an authentic candidate experience for all those who take the time to apply to HKA. We are committed to providing an efficient and insightful recruitment process, giving candidates a true reflection of life at HKA. We are committed to responding to all applicants who apply by the closing date.
 
 
 
 ED&amp;I At HKA
 
 
 
 HKA has a thriving ED&amp;I committee working hard to provide an inclusive and welcoming environment for a truly diverse workforce. We are committed as a business to the continued improvement of our Equality, Diversity and Inclusion strategy. Please visit our careers page for further information, or feel free to ask our recruitment team for further information.
 
 
 All HKA employment decisions are firstly made on merit and shall be made without regard to age, disability, gender or gender reassignment, marriage, civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation, or any other basis in compliance with local legislation.
 
 
 
 Stay Alert: Protect Yourself from Phishing Scams
 
 
 
 Please be aware that HKA only publishes official job postings on our website (Join Us | HKA) and on verified job boards. We will never ask for sensitive personal information during the job application process. If you have any doubts, we recommend you visit our website to verify job listings before applying. If you would like more confirmation, please feel free to email us at enquiries@hka.com to check the authenticity of a job posting.
 
 
 HKA is one of the world&rsquo;s leading consultancy of choice for multi-disciplinary expert and specialist services in risk mitigation and dispute resolution within the capital projects and infrastructure sector.
 
 
 We also have experience advising clients on the economic impact of commercial and investment treaty disputes and in forensic accounting matters.
 
 
 As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide.
</div>

Confidential Government

<div>
 
 To support the planning, coordination, and execution of consulting projects by assisting the project team, managing administrative tasks, coordinating schedules, and ensuring efficient communication between internal and external stakeholders.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist in the planning and scheduling of project activities and timelines.
 </li>
 <li>
 Coordinate communication between project managers, consultants, clients, and internal teams.
 </li>
 <li>
 Prepare and maintain project documentation including reports, meeting minutes, schedules, and progress trackers.
 </li>
 <li>
 Support in organizing workshops, training sessions, client meetings, and site visits.
 </li>
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 Monitor project progress and follow up on tasks to ensure deadlines are met.
 </li>
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 Assist in preparing proposals, presentations, and project status updates.
 </li>
 <li>
 Help identify project risks and escalate issues to the project manager when needed.
 </li>
 <li>
 Manage project files and ensure documents are properly archived and accessible.
 </li>
 <li>
 Support procurement and resource allocation when required.
 </li>
 <li>
 Maintain professional communication with clients and ensure a positive service experience.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 
 2 years of experience
 
 in project coordination.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills in English.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint) and project tracking tools (e.g., MS Project, Trello, Asana).
 </li>
 <li>
 Ability to work collaboratively within a team and handle multiple priorities.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills:
 
 
 <ul>
 <li>
 Basic knowledge of project management methodologies (PMP training is a plus).
 </li>
 <li>
 Ability to prepare reports and summaries clearly and professionally.
 </li>
 <li>
 Strong attention to detail and problem-solving skills.
 </li>
 </ul>
 
 
</div>

Jubilee Events

<div>
 
 
 Company Description
 
 
 
 
 Jubilee Events is a leading events company with over a decade of experience in crafting extraordinary moments. Renowned for turning visions into reality, we specialize in a wide range of events, including corporate gatherings, social galas, and milestone celebrations. Our mission is to provide exceptional experiences tailored to our clients' unique needs and aspirations. Driven by creativity and reliability, Jubilee Events has become a trusted name in the events industry.
 
 
 
 
 
 
 
 Position
 
 : Project Coordinator &ndash; Exhibitions &amp; Conferences
 
 
 
 Location
 
 : Riyadh, Saudi Arabia
 
 
 
 Employment Type
 
 : Full-time
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 ﻿
 
 
 
 
 1. Preparation &amp; Planning Phase
 
 
 
 
 <ul>
 <li>
 Receive project requirements from clients and fully understand the technical and creative details.
 </li>
 <li>
 Develop detailed execution plans and timelines for all project phases.
 </li>
 <li>
 Coordinate with relevant departments (Design, Production, Procurement, Marketing).
 </li>
 <li>
 Prepare quotations, ensure alignment with the required scope of work, present them to clients, and follow up for approvals.
 </li>
 <li>
 Obtain all necessary permits and approvals from organizers or government entities.
 </li>
 </ul>
 
 
 
 
 2. Execution Phase
 
 
 
 
 <ul>
 <li>
 Coordinate efforts among suppliers, contractors, and the internal team to ensure timely implementation.
 </li>
 <li>
 Follow up on material and equipment delivery according to schedule.
 </li>
 <li>
 Oversee booth construction, d&eacute;cor installation, lighting setup, and audiovisual components.
 </li>
 <li>
 Manage suppliers during all technical and logistical tasks, ensuring high-quality delivery.
 </li>
 <li>
 Facilitate daily communication between the client and team leaders to address any immediate notes or adjustments.
 </li>
 <li>
 Monitor the quality of work to ensure compliance with approved specifications.
 </li>
 </ul>
 
 
 
 
 3. Event Day
 
 
 
 
 <ul>
 <li>
 Ensure all teams adhere to timelines, quality standards, and safety regulations.
 </li>
 <li>
 Handle any urgent issues or feedback from the client or event organizer promptly and efficiently.
 </li>
 </ul>
 
 
 
 
 4. Post-Event Phase
 
 
 
 
 <ul>
 <li>
 Supervise dismantling activities and ensure materials are returned to storage.
 </li>
 <li>
 Prepare a final report including observations and recommendations for future improvements.
 </li>
 <li>
 Follow up on payments and invoices in coordination with the Finance Department.
 </li>
 <li>
 Additional General Duties
 </li>
 <li>
 Complete all procedures and permits related to exhibitions and event participation.
 </li>
 <li>
 Maintain full coordination between suppliers and internal teams to ensure smooth operations.
 </li>
 <li>
 Ensure continuous communication between company managers and execution teams to achieve project goals.
 </li>
 <li>
 Carry out any additional coordination tasks related to events, exhibitions, and booth setups.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 Minimum of 2 years of experience in events &amp; exhibitions coordination or project execution management.
 </li>
 <li>
 Strong organizational, communication, and time-management skills.
 </li>
 <li>
 Proficiency in Microsoft Office and project management tools.
 </li>
 <li>
 Ability to work under pressure and within a team environment.
 </li>
 <li>
 Basic knowledge of design principles, exhibition build-ups, and supplier management.
 </li>
 </ul>
 
 
 
</div>

Project Coordinator (Events & Exhibitions)

Wood PLC

<div>Remarkable people, trusted by clients to design and advance the world.
Wood is currently seeking a Project Reporting Coordinator to support our Projects business. Ma&rsquo;aden is executing a strategic project to develop a new gold mine and processing facility in alignment with the Kingdom&rsquo;s Vision 2030 and Ma&rsquo;aden&rsquo;s 2040 Strategic Objectives. Located in Ar Rjum, KSA</div>
 <div>What we can offer
<ul><li>Medical Insurance - Ensures specialist care is available to you and eligible family members residing in country. Pre-existing medical conditions are covered. No limit on number of children covered under the policy however age and coverage limits apply in line with KSA CCHI rules. Option to select higher medical cover payable at employees own expense.
</li><li>Employee Assistance Programme - Allows you to feel comfortable knowing that you or your immediate family members can confidentially discuss any work or personal issues that are an inevitable part of life. The program helps support your mental, physical, social &amp; financial well-being.
</li><li>GOSI (Social Insurance) - Payable to KSA employees, social insurance contributions are paid by the company in line with Government legislation to cover occupational hazards.
</li><li>End of Service Gratuity - In line with KSA Labour Law, all employees are eligible for an End of Service benefit.
</li><li>Examination Leave - Upon company approval to enroll in an education institute or to continue within such institution, employees have the right to fully paid leave to sit for an examination of an unrepeated year. Leave duration is based on the days of actual examination and must be applied for no less than fifteen days prior exam
</li><li>Professional Memberships - One professional membership, registration, subscription, certification and/or license cost per annum for all active Wood employees. The membership must be relevant to the role you are currently employed in or be part of a development plan. Reimbursement should be claimed via the expenses procedure system, with supporting evidence.
</li><li>Inspire Awards - Our annual awards programme is all about recognising and celebrating our inspirational colleagues &ndash; those designing the future, upholding our values and playing a pivotal role in delivering our strategy. Employees can recognise those who inspire them and make their day by nominating them for their hard work, innovation and tenacity.
</li><li>Long Service Award - Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; service of our employees at 5 year service milestones.
</li><li>Career Development Champions - Prioritizes structured growth through goal setting and resource utilization. Employees use tools for planning and feedback, with managers actively coaching and mentoring to support advancement. Continuous learning and development are emphasized to help employees achieve their career goals effectively.
</li></ul>Wood will support Ma&rsquo;aden&rsquo;s PMT in ensuring successful execution and control of the project by:
&bull; Assists project team with day-to-day support of the project or site
&bull; Organizes and expedites flow of work through project or site and initiates follow up action
&bull; Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
&bull; Assists with setup, development and coordination of site-specific PMP and PIFs
&bull; Sets up and maintains hard copy and electronic site file directories
&bull; Issues and approves access to shared project drives and websites
&bull; Ensures the correct functioning of facilities, office and/or business support services.
&bull; Performs clerical, administrative and general office duties including transcription, typing, and recording
&bull; Ensures reports and documents follow company and project standards and quality
&bull; Manages project specific forms and instructions
&bull; Coordinates, schedules and prepares information for meetings and appointments
&bull; Assists field operations with completion of daily time sheets
&bull; Assists with onboarding/orientation of personnel
&bull; Assists with internal and external project audits
&bull; Arranges travel, accommodations and car rentals
&bull; Prepares letters and memoranda for manager&rsquo;s review
&bull; Gathers data and material information to be billed
&bull; Scans, emails, answers phones, makes copies</div>
 <div>What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
Expected
&bull; Five years of project/admin experience in the Engineering and Construction industry desirable.
&bull; Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
&bull; Oracle experience a plus
&bull; Ability to correspond and interact with others in a courteous and professional manner
&bull; Possess good organizational skills
&bull; Self motivated to learn
&bull; Bilingual a plus
&bull; Must have valid Driver's License</div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Project Reporting Coordinator

Wood

Geotech Ltd.

<div>
 
 
 Project / Logistics Coordinator / Administrator / Bookkeeper
 
 
 
 
 Full-Time | In-Office | Riyadh, Saudi Arabia
 
 
 
 
 
 
 (Must be a Saudi Arabian Citizen)
 
 
 
 
 
 
 
 About the Role
 
 
 
 Are you a Saudi Arabian citizen looking to grow your career with a global industry leader?
 
 Geotech Ltd.
 
 &mdash; a world-renowned provider of advanced airborne geophysical survey technologies &mdash; is expanding its operations and seeking a
 
 Project / Logistics Coordinator / Administrator / Bookkeeper
 
 to join our dynamic international team.
 
 
 
 
 
 Based in
 
 Riyadh, Saudi Arabia
 
 , this full-time position offers the opportunity to work closely with our Canadian head office in Aurora, Ontario.
 
 
 Learn more at www.geotech.ca
 
 
 .
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Handle bookkeeping, data entry, and financial reconciliations
 </li>
 <li>
 Provide day-to-day administrative and office support
 </li>
 <li>
 Prepare and maintain financial and operational reports
 </li>
 <li>
 Coordinate communications, scheduling, and documentation
 </li>
 <li>
 Coordinate travel logistics for crews (flights, accommodations, visas, and permits)
 </li>
 <li>
 Assist with shipping and customs documentation for survey equipment
 </li>
 <li>
 Maintain corporate documents and records required by local authorities
 </li>
 <li>
 Support management and field teams as needed
 </li>
 <li>
 Must be willing to travel within country when needed
 </li>
 </ul>
 
 
 
 
 
 What You Bring
 
 
 <ul>
 <li>
 Diploma or degree in
 
 Accounting, Business Administration
 
 , or a related field
 </li>
 <li>
 
 1&ndash;3 years
 
 of bookkeeping and administrative experience
 </li>
 <li>
 Strong computer skills (
 
 Microsoft Excel, Word, and Outlook
 
 )
 </li>
 <li>
 Excellent
 
 English communication skills
 
 (verbal and written); Arabic fluency an asset
 </li>
 <li>
 Strong
 
 attention to detail, organization, and accuracy
 
 </li>
 <li>
 
 Knowledge of Saudi business compliance (ZATCA, VAT, payroll, or customs)
 
 is an asset
 </li>
 <li>
 
 Must be a Saudi Arabian citizen
 
 </li>
 <li>
 
 In-office position
 
 (Riyadh-based)
 </li>
 </ul>
 
 
 
 
 
 Why Join Geotech?
 
 
 
 At
 
 Geotech
 
 , we&rsquo;re recognized worldwide for innovation and leadership in geophysical aerial surveying &mdash; from mineral exploration to environmental mapping. We value collaboration, learning, and growth, and offer a competitive compensation package within a supportive global team environment.
 
 
 As part of our expanding operations, this role provides exposure to international projects and the opportunity to develop within a global organization.
 
 
 
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Reports To:
 
 Head Office (Finance/Operations), Aurora, Ontario
 
 
 
 Company Website:
 
 www.geotech.ca
 
</div>

Project / Logistics Coordinator / Administrator / Bookkeeper

Explore 1892+ Project coordinator in Saudi Arabia this November. Find roles across top companies and apply now to boost your career.

1892 project coordinator jobs IN Saudi Arabia

Project Coordinator

Project Coordinator

Project Coordinator

Project Coordinator (Events & Exhibitions)

Project Reporting Coordinator

Project Reporting Coordinator

Project / Logistics Coordinator / Administrator / Bookkeeper