document controller

property consultant

project manager

real estate agent

purchase officer

property administrator

Confidential

<div>
 
 The Residential &amp; Commercial Property Administrator is responsible for providing comprehensive administrative and clerical support to the residential property management team. This role ensures accurate maintenance of records, efficient coordination of property-related documentation, and effective communication with tenants, vendors, and internal stakeholders.
 
 
 
 
 
 
 
 Roles, Responsibilities, Duties
 
 
 
 
 
 
 
 - Manage and maintain up-to-date records of tenants, leases, and property documentation (including digital and physical files).
 
 
 - Assist in the preparation and processing of lease agreements, renewals, terminations, and any related amendments.
 
 
 - Support the move-in and move-out process for tenants, including coordination of documentation, key handovers, and inspections.
 
 
 - Serve as the first point of contact for tenant inquiries and direct queries to the relevant property management personnel.
 
 
 - Track and follow up on pending maintenance requests and ensure timely updates to tenants and management.
 
 
 - Schedule appointments, property viewings, and meetings for the property management team as required.
 
 
 - Prepare and issue standard correspondence such as notices to tenants, service providers, and authorities.
 
 
 - Assist with the preparation and consolidation of monthly reports on occupancy, rent collection, maintenance, and other KPIs.
 
 
 - Coordinate with accounts/finance for rent collection, invoice processing, and petty cash management.
 
 
 - Maintain inventory records for keys, access cards, and equipment relevant to the property.
 
 
 - Ensure confidentiality and security of all sensitive tenant and property information.
 
 
 - Assist with organizing community or tenant engagement events and activities.
 
 
 - Support compliance with company policies, legal regulations, and audit requirements related to property administration.
 
 
 - Undertake any ad hoc administrative tasks as assigned by the property management team.
 
 
 
 
 
 
 
 Qualification:
 
 
 
 
 - Diploma or Bachelor&rsquo;s degree in Business Administration, Property Management, or a related field is preferred.
 
 
 - Additional training or certification in administration or property management is advantageous.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Experience and Competencies:
 
 
 
 
 
 
 
 - 3+ years of experience in an administrative or support role, preferably within real estate or property management.
 
 
 - Strong organizational and multitasking abilities with high attention to detail.
 
 
 - Excellent communication (written and verbal) and interpersonal skills.
 
 
 - Proficiency in MS Office Suite and property management/CRM software.
 
 
 - Ability to handle sensitive information with integrity and discretion.
 
 
 - Customer service orientation and ability to interact professionally with tenants and colleagues.
 
 
 - Ability to work both independently and as part of a team in a fast-paced environment.
 
 
 - Strong work ethic, reliability, and proactive attitude.
 
</div>

Residential & Commercial Property Admin

City Way Facilities Management

Job Summary:We are looking for an experienced Real Estate Administrator to support our property management and sales operations in Abu Dhabi. The ideal candidate will have a strong background in real estate administration, excellent communication skills, and hands-on experience with property documentation and coordination tasks.Key Responsibilities:<ul><li>Handle day-to-day administrative tasks for real estate and property management operations.</li><li>Prepare and process tenancy contracts, Ejari, Tawtheeq, and related government documents.</li><li>Maintain property listings, tenancy records, and lease renewals.</li><li>Coordinate with agents, landlords, tenants, and government departments (Municipality, DCD, etc.).</li><li>Assist with marketing property listings across online platforms.</li><li>Handle inquiries, schedule property viewings, and maintain follow-ups.</li><li>Manage payments, receipts, and related documentation.</li><li>Ensure compliance with company policies and local real estate regulations.</li><li>Provide general administrative support to the real estate and operations team.</li></ul>Requirements:<ul><li>Minimum 2&ndash;3 years of experience in a real estate administrative role (Abu Dhabi experience preferred).</li><li>Strong knowledge of Tawtheeq, Ejari, DCD, and other real estate processes in the UAE.</li><li>Proficiency in MS Office, CRM systems, and property management software.</li><li>Excellent communication and organizational skills.</li><li>Fluency in English (Arabic is an advantage).</li><li>Must be currently based in Abu Dhabi or willing to relocate.</li></ul>Benefits:<ul><li>Competitive salary based on experience.</li><li>Annual leave and UAE labor law benefits.</li><li>Supportive and professional work environment.</li></ul>Job Type: Full-time

Real Estate Administrator

NICE VIEW REAL ESTATE

Are you organized, detail-oriented, and passionate about real estate? We are looking for a proactive Administrator / Listing Coordinator to support our sales and listing teams and ensure smooth operations across all property listings.Key Responsibilities<ul><li>Gather and verify property details, photos, and marketing materials.</li><li>Upload and maintain listings on CRM, portals, and social media.</li><li>Coordinate with landlords, owners, and developers regarding contracts, renewals, and marketing.</li><li>Prepare documents such as LOIs, MoUs, NOCs, and tenancy contracts.</li><li>Manage inquiries, assign leads to agents, and monitor CRM updates.</li><li>Provide general administrative support (calls, filing, data entry, scheduling).</li><li>Track office sales and prepare required reports.</li></ul>Qualifications &amp; Skills<ul><li>2+ years of experience in real estate administration or listing coordination.</li><li>Strong knowledge of real estate documentation and processes.</li><li>Proficiency in CRM systems &amp; MS Office.</li><li>Excellent organizational and communication skills.</li><li>Time management and multitasking abilities.</li><li>Fluency in English</li></ul>Job Type: Full-timePay: AED5,000.00 per month

Real Estate Listing Coordinator(Female)

Palinoia Properties

Location: Abu Dhabi, UAE Company: Palinoia PropertiesExperience: Minimum 1 year in real estate or property-related office administrationAbout Us Palinoia Properties is a fast-growing real estate company in Abu Dhabi, specializing in primary market property sales. We are seeking a proactive and organized Office Administrator to handle day-to-day office operations, HR coordination, and administrative support to ensure smooth business flow.Key Responsibilities<ul><li>Oversee daily administrative operations and ensure efficient office functioning.</li><li>Maintain and update employee records, files, and HR documentation.</li><li>Support recruitment activities &mdash; posting jobs, scheduling interviews, and preparing offer letters.</li><li>Assist in payroll coordination, attendance tracking, and record accuracy.</li><li>Coordinate with the PRO for visa applications, renewals, and related processes.</li><li>Manage office supplies, vendor relationships, and expense tracking.</li><li>Prepare letters, reports, and other internal communications.</li><li>Support management in onboarding, staff coordination, and communication.</li><li>Maintain and update the company CRM system and ensure data accuracy.</li><li>Organize and manage active records and contracts with developers.</li></ul>Requirements<ul><li>Minimum 1 year of experience in administration or coordination within the real estate industry (HR/recruitment experience is a plus).</li><li>Familiarity with UAE labor laws, visa processes, and documentation handling.</li><li>Experience using CRM systems (preferably in real estate).</li><li>Excellent organization, multitasking, and communication skills.</li><li>Proficiency in English (Arabic is an advantage).</li><li>Must be based in Abu Dhabi or willing to relocate.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per month

Female HR & Office Administrator - Real Estate

Al Rakha Contracting & General Transport LLC

Required skills and qualifications<ul><li>Real estate knowledge: A strong understanding of real estate processes, procedures, and local requirements (e.g., Ejari, Tawtheeq in the UAE).</li><li>Experience: 5 year's Experience in UAE contract administration or property management is often required.</li><li>Legal/contractual understanding: Familiarity with contract law and the ability to interpret contractual clauses.</li><li>Education: A qualification in contract management, business law, or a related field can be beneficial.</li><li>Compliance: Make sure all activities and contracts comply with relevant laws and regulations, such as those in the UAE real estate market.</li><li>Administrative skills: Proficiency in document control, record-keeping, and general administrative tasks.</li><li>Communication: Excellent written and verbal communication skills in English, with other languages being an advantage.</li><li>Attention to detail: Meticulous in reviewing documents for accuracy and in tracking progress against timelines.</li><li>Contract management: Prepare, process, and maintain various real estate contracts, including tenancy agreements, renewals, and government-related documents.</li><li>Document control: Ensure all contracts and related paperwork are organized, accurate, and up-to-date.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Immediate Join/Joining Date:</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>UAE Real Estate Contracts Administrator: 5 years (Required)</li></ul>

Real Estate Contracts Administrator

Metropolitan Capital Real Estate

Job Title: Property Management &amp; Leasing Assistant (Bilingual &ndash; Arabic &amp; English)Job Description:We are seeking a motivated and detail-oriented Property Management &amp; Leasing Assistant to join our Leasing Department. This is a junior-level position designed to support day-to-day operations in property management and leasing. The ideal candidate will be fluent in both Arabic and English and capable of handling administrative and operational tasks with professionalism and efficiency.Key Responsibilities:<ul><li>Assist with property handovers, ensuring all documentation and processes are completed accurately</li><li>Coordinate snagging and maintenance follow-ups with relevant teams</li><li>Support property management activities including tenant communication and issue resolution</li><li>Handle lease renewals and ensure timely follow-ups</li><li>Assist in leasing procedures from listing to contract execution</li><li>Maintain organized records and ensure compliance with internal KPIs</li></ul>Performance &amp; Rewards:<ul><li>KPIs will be applied from the beginning of employment</li><li>Performance-based bonuses are available</li></ul>Requirements:<ul><li>Fluency in both Arabic and English is mandatory</li><li>Previous experience in property management or leasing is needed</li><li>Strong organizational and communication skills</li><li>Ability to manage multiple tasks and work independently</li></ul>Note: This is not a senior-level role. This is a junior-level position with a structured compensation package aligned to the role's responsibilities and growth potential. The position offers growth opportunities based on performance.Job Type: Full-timeLanguage:<ul><li>Arabic (Preferred)</li><li>English (Preferred)</li></ul>

Property Management & Leasing Assistant (Bilingual – Arabic & English)

Property Shop Investment LLC

We&rsquo;re Hiring &ndash; CRM Operations Administrator | Property Shop Investment LLC (PSI), Abu DhabiLocation: Abu Dhabi, UAEAbout the Role:We are looking for a CRM Operations Administrator to join our team at Property Shop Investment LLC (PSI).The ideal candidate will oversee and manage CRM users, roles, policies, and configurations, ensuring smooth system operations and optimal user productivity across the business.Key Responsibilities:User Management: Create, update, and deactivate user accounts; manage access and permissions.Roles &amp; Policy Management: Define, assign, and maintain user roles, profiles, and security settings aligned with business requirements.System Configuration: Configure and maintain CRM workflows, automations, and features to support daily business operations.Operational Support: Handle BAU requests, troubleshoot system issues, and coordinate with technical teams or vendors for resolution.Performance &amp; Data Integrity: Monitor CRM performance, ensure data accuracy, and recommend improvements for efficiency.User Enablement: Provide guidance and training to end users on CRM functionality and best practices.Qualifications &amp; Experience:Proven experience in CRM Administration, Operations, or System Coordination.Experience in the Real Estate industry is a plus.Strong knowledge of user/role management, policies, and CRM configuration.Familiarity with CRM platforms, workflow automation, and operational support.Excellent organizational, problem-solving, and communication skills.Ability to manage multiple requests simultaneously with high attention to detailMultilingual Communication skills preferably Tagalog and English Speakers Interested?If you have relevant CRM and operational experience, we&rsquo;d love to hear from you! or Refer someone who is having similar experienceSend your updated CV to mansi.mehta@psinv.net with the subject line:Applying for CRM Operations Administrator or apply to the below job postJob Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

Operations Administrator -CRM Team

Explore 240+ Property administrator in Abu Dhabi this October. Find roles across top companies and apply now to boost your career.