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purchase assistant

BIN SHABIB GROUP

<ul><li>Purchase Assistant &ndash; MEP Department</li><li>Minimum 2&ndash;3 years of experience in purchasing and procurement activities related to MEP materials (Building Materials, Sanitary Ware &amp; Bath Accessories, Diesel Generators and HVAC system)</li><li>Good knowledge of supplier sourcing, quotation comparison, purchase order processing, and inventory coordination.</li><li>Proficiency in MS Office and ERP systems will be an added advantage.</li><li>Strong communication and negotiation skills are required.</li></ul>Work Location: In person

Purchase Assistant

SABTA TRADING

Job Title: Office AssistantLocation: Dubai, UAESalary: AED 2,500 &ndash; AED 3,200 per monthJob Summary:We are looking for a reliable and detail-oriented Office Assistant to support daily administrative and documentation tasks. The role involves preparing sales and purchase documents, maintaining records, coordinating with suppliers/customers, and assisting in basic office operations.Key Responsibilities:- Prepare and generate Sales Orders, Invoices, and Delivery Notes- Maintain proper filing (physical &amp; digital) of all documents- Assist in basic purchase activities and follow up with suppliers- Coordinate with warehouse for delivery documentation- Update records in TallyPrime / Excel- Handle incoming calls, emails, and routine correspondence- Support accounts team with basic billing documentation- Maintain office supplies and place small purchase orders- Assist management with day-to-day administrative tasksRequirements:- Minimum High School / Diploma / Graduate- 1&ndash;2 years office or admin experience preferred- Basic knowledge of TallyPrime, MS Office (Excel, Word, Outlook)- Familiarity with invoicing / accounting software is an advantage- Good communication skills (Hindi / Urdu Must) English would be an advantage- Knowledge/Experience of working in an Hardware/ Fasteners / Building Material company would be an advantage- Organized, punctual, and detail-orientedWorking Hours:As per company policy ( 6 days a week) Sunday offJob Types: Full-time, PermanentPay: AED2,500.00 - AED3,200.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Office Assistant at a retail firm: 2 years (Required)</li></ul>Language:<ul><li>Hindi/ Urdu (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Office Assistant

BASIX COSMETICS TRADING

We are hiring a Store Assistant in our inventory department.Job role<ul><li>Manage stock levels and inventory</li><li>Pick and pack the stock as per purchase order</li><li>Maintain required documents</li><li>Supporting the delivery activities</li></ul>Job Types: Full-time, Permanent, FresherPay: AED1,700.00 - AED2,200.00 per monthWork Location: In person

Store Assistant

DESERT BUILDING MATERIALS LLC

Administrative Assistant.management of the office inclusive of: 1. Attending Calls 2. Accounting Entries 3. Purchase orders and Delivery notes 4. Payment Follow ups 5. Accounting Statements &amp; ReportsJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthApplication Question(s):<ul><li>Proficiency in usage of Tally ERP?</li></ul>Work Location: In person

Administrative Assistant

Taher Sharif Real Estate LLC

We are seeking a highly organized and detail-oriented Administrative Assistant to support the Building Management Section. The successful candidate will provide administrative and operational support to ensure the efficient management of building operations, maintenance activities, tenant services, documentation, and contractor coordination.Key ResponsibilitiesAdministrative Support<ul><li>Provide day-to-day administrative support to the Building Management team.</li><li>Prepare correspondence, reports, meeting minutes, presentations, and official documents.</li><li>Maintain accurate filing systems for contracts, maintenance records, permits, and service reports.</li><li>Manage incoming calls, emails, and inquiries, ensuring timely responses.</li><li>Schedule meetings, inspections, and appointments for the Building Management team.</li></ul>Building Operations Coordination<ul><li>Coordinate preventive and corrective maintenance requests.</li><li>Track work orders and follow up with maintenance teams and contractors.</li><li>Maintain records of building inspections, equipment servicing, and maintenance schedules.</li><li>Assist in monitoring service provider performance and contract compliance.</li><li>Coordinate access permits and service requests for contractors and vendors.</li></ul>Tenant &amp; Customer Service Support<ul><li>Serve as the first point of contact for tenant and occupant inquiries.</li><li>Handle complaints, maintenance requests, and service follow-ups.</li><li>Maintain tenant databases and communication records.</li><li>Assist in organizing tenant notices, circulars, and building announcements.</li></ul>Documentation &amp; Reporting<ul><li>Maintain building management databases and asset records.</li><li>Prepare monthly operational and maintenance reports.</li><li>Track budgets, invoices, purchase requests, and service agreements.</li><li>Ensure proper documentation of health, safety, and compliance records.</li><li>Support audits and inspections by maintaining accurate records.</li></ul>Procurement &amp; Vendor Coordination<ul><li>Assist with obtaining quotations and processing purchase requests.</li><li>Coordinate with suppliers and service providers regarding deliveries and services.</li><li>Monitor contract expiry dates and renewal schedules.</li><li>Maintain vendor databases and documentation.</li></ul>Qualifications<ul><li>Bachelor's Degree or Diploma in Business Administration, Facilities Management, Property Management, or a related field.</li><li>Minimum 1&ndash;2 years of administrative experience, preferably in Real Estate, facilities management, property management, or building operations.</li><li>Experience working in Dubai/UAE is preferred.</li><li>Knowledge of building maintenance processes and contractor coordination is an advantage.</li></ul>Skills &amp; Competencies<ul><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).</li><li>Strong organizational and document management skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Ability to manage multiple tasks and meet deadlines.</li><li>Strong attention to detail and problem-solving skills.</li><li>Experience with ERP, CAFM, or property management systems is an advantage.</li><li>Professional, customer-focused, and capable of handling confidential information.</li></ul>Preferred Requirements<ul><li>Knowledge of UAE building regulations and facilities management practices.</li><li>Experience with contractor coordination and maintenance scheduling.</li><li>Familiarity with invoice processing, budgeting support, and procurement procedures.</li></ul>KPI / Performance Indicators<ul><li>Timely processing of maintenance requests.</li><li>Accuracy of records and documentation.</li><li>Response time to tenant inquiries.</li><li>Contractor coordination efficiency.</li><li>Compliance with reporting deadlines.</li><li>Customer/tenant satisfaction levels.</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>Real Estate: 1 year (Required)</li></ul>Work Location: In person

Administrative Assistant – Building Management Section

PRYPCO

<div>
 
 About The Role
 
 
 
 We are seeking a highly organised and proactive Operations Assistant to provide essential support to our operations team. This role is ideal for someone who thrives in a fast-paced environment is confident working with data and systems and is comfortable travelling between locations when required.
 
 
 The successful candidate will be detail-oriented, self-motivated and capable of managing a varied workload with minimal supervision.
 
 
 Key Responsibilities
 
 
 Administrative Support
 
 
 <ul>
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 Provide day-to-day administrative support to the operations team and management.
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 Manage correspondence and prepare documents, reports and presentations.
 </li>
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 Maintain organised filing systems both digital and physical.
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 Handle incoming enquiries and direct them to the appropriate team members.
 
 
 </li>
 </ul>
 Data &amp; Systems Management
 
 
 <ul>
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 Create, update, and maintain Excel spreadsheets, trackers and databases.
 </li>
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 Produce regular operational reports and performance dashboards using Excel.
 </li>
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 Accurately perform data entry, validation and reconciliation tasks.
 </li>
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 Use advanced Excel functions, including VLOOKUPs, pivot tables and formulas to analyse and present data.
 </li>
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 Support the implementation, maintenance and improvement of internal systems and tools.
 
 
 </li>
 </ul>
 Operations Coordination
 
 
 <ul>
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 Liaise with vendors, suppliers and internal departments to ensure smooth day-to-day operations.
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 Support logistics coordination, including medical scheduling and updating customers on the status of their applications where required.
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 <li>
 Assist with operational projects and ad hoc tasks as directed by management.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Essential
 
 
 <ul>
 <li>
 Proven experience in an administrative, coordination or operations support role.
 </li>
 <li>
 Strong proficiency in Microsoft Excel, including formulas, pivot tables, data formatting, and VLOOKUPs.
 </li>
 <li>
 Excellent organisational skills and strong attention to detail.
 </li>
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 Ability to manage multiple priorities and work effectively under pressure.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Valid driver's licence and access to a reliable personal vehicle.
 
 
 </li>
 </ul>
 Desirable
 
 
 <ul>
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 Experience using CRM, operations or project management software (e.g. Salesforce).
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 Experience working in a facilities management, logistics or field operations environment.
 </li>
 <li>
 Knowledge of basic financial administration, including purchase orders and invoicing.
 
 
 </li>
 </ul>
 Skills &amp; Personal Attributes
 
 
 <ul>
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 Self-motivated with the ability to take initiative and see tasks through to completion.
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 Positive team player with a proactive, can-do attitude.
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 Professional and discreet when handling sensitive or confidential information.
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 Adaptable and comfortable working in a changing environment.
 </li>
 <li>
 Reliable, punctual and dependable.
 
 
 </li>
 </ul>
 What We Offer
 
 
 <ul>
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 Competitive salary commensurate with experience.
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 <li>
 Mileage reimbursement for work-related travel.
 </li>
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 Opportunities for career growth and professional development.
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 <li>
 Collaborative and supportive team environment.
 </li>
 </ul>
</div>

Operations Assistant

Designfit

<div>1. Basic Function: 
The Procurement Assistant supports the procurement team in sourcing materials, following up with suppliers, maintaining procurement records, and coordinating documentation related to project requirements. This role plays a key part in ensuring timely delivery of materials and services, proper documentation of procurement activities, and smooth coordination between site teams, suppliers, and the Procurement Manager. 
2. Major Duties and Responsibilities:
1. Supplier Coordination &amp; RFQ Management<ul><li>Prepare and issue Requests for Quotation (RFQs) to suppliers and subcontractors as directed by the Procurement Manager.</li><li>Follow up on quotation submissions, clarify missing or incomplete information, and log all responses accurately.</li><li>Maintain a supplier database and regularly update contact details, product ranges, and commercial terms.</li></ul> 
2. Procurement Documentation<ul><li>Assist in the preparation and formatting of Purchase Orders (POs) and subcontract agreements.</li><li>Ensure proper filing of all procurement records including quotations, PO copies, delivery notes, and invoices.</li><li>Track and maintain logs for POs, material deliveries, and supplier performance.</li></ul>
3. Material Tracking &amp; Delivery Coordination<ul><li>Liaise with suppliers to confirm delivery schedules and update internal delivery trackers.</li><li>Support coordination with the site/store teams to ensure materials are received, checked, and documented properly.</li><li>Follow up on delayed deliveries or discrepancies and report issues to the Procurement Manager.</li></ul>
4. Pricing &amp; Cost Records<ul><li>Assist in preparing price comparison sheets and cost summaries.</li><li>Support the estimation or commercial team with sourcing of material rates during tender preparation.</li><li>Help maintain a historical pricing database for commonly used materials and services.</li></ul><ul><li> 
Administrative Support</li></ul><ul><li> 
Coordinate with finance for invoice processing and payment tracking.</li><li>Organize supplier documents for prequalification, compliance checks, and contract execution.</li><li>Help schedule procurement-related meetings and record minutes if required.</li><li>The employee may be required to undertake any other duties or responsibilities as assigned by the management from time to time, in line with the role and organizational needs.</li></ul> 
Requirements 
1. Qualifications:<ul><li>Diploma or Bachelor&rsquo;s Degree in Business Administration, Procurement, Supply Chain, or a related field.</li><li>1&ndash;3 years of experience in a procurement support or administrative role, in the interior fit-out sector.</li><li>Familiarity with procurement workflows in the UAE is a plus.</li></ul> 
2. Specific Job Abilities:
<ul><li>Proficient in MS Office (Excel, Word, Outlook).</li><li>Familiar with procurement or ERP systems (experience with systems like Oracle, SAP, or Zoho is an advantage).</li><li>Basic understanding of construction materials, fit-out components, and supply chain processes.</li><li>Strong organizational and coordination skills.</li><li>Good written and verbal communication.</li><li>Attention to detail and accuracy in documentation.</li><li>Ability to manage multiple tasks and meet deadlines in a fast-paced environment.</li><li>Team player with a proactive and positive attitude.</li></ul></div>

Procurement Assistant (Interior Fit Out Works)

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