administrative assistant

sales manager

office assistant

accounts assistant

personal assistant

purchase assistant

<ul><li>Candidate preferred from Bopp film manufacturing</li><li>Issue purchase orders to suppliers, distributors and manufacturers</li><li>Ensure that orders received are accurate and are not damaged</li><li>Handle goods throughout the purchasing process</li><li>Work closely with relevant departments to ensure products purchased are in line with the needs of the company</li><li>Maintain current awareness of industry market trends</li><li>Conduct competitor analysis to identify popular products</li><li>Keep accurate records of purchases made</li></ul>Qualifications for Purchasing Assistant<ul><li>Bachelor's degree in a related field preferred</li><li>3-4 years of experience required.</li><li>Good understanding of popular products in the industry</li><li>Strong knowledge of industry market trends and conditions</li><li>Excellent interpersonal and social skills</li><li>Good verbal and written communication skills</li><li>Candidates must be proficient in Microsoft Office applications, with good knowledge of Microsoft Excel.</li><li>Flexible to travel to meet with suppliers, distributors and manufacturers as required</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Work Location: In person

Purchase Assistant

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div> 
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div> 
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.
Job Description:
<div>
Job summary:
</div><div>We are looking for a reliable and proactive Office Administrator to join our team. The ideal candidate will be responsible for providing administrative support, ensuring the smooth running of the office, and maintaining a positive and productive work environment.</div> 
Daily Responsibilities of the Office Administrator include but not limited to the following:<ul><li>
Active member of the Fire Marshall team.</li><li>
Active member of the First Aider team.</li><li>
Assists in office refurbishments, office relocations and seating re-arrangements.</li><li>
Prepare Purchase Requests, Purchase Orders and Payment Vouchers for office-related suppliers.</li><li>
Maintaining all office-related folders, trackers &amp; inventories.</li><li>
Assist in handling office maintenance issues (AC related issues, equipment for repair&hellip;).</li><li>
Responsible for ordering, distributing, and arranging the office stationery.</li><li>
Responsible for ordering food for the clients, daily water supply, weekly pantry supplies &amp; cleaning materials and supplies.</li><li>
Track and schedule AMCs of office-related suppliers (Pest Control, AC, Water filter, Air freshener&hellip;).</li><li>
Source suppliers for office requirements (table, chairs, equipment&hellip;).</li><li>
Monitor the maintenance of the AED machines (battery, adult &amp; pediatric pads).</li><li>
Assist in replenishing First Aid kit supplies.</li><li>
Assist in document destruction.</li><li>
Prepare building work permits for contractors and suppliers.</li><li>
Assist with incident report documentation.</li><li>
Handle migration and retrieval of files from outsourced storage, ensuring tracker accuracy.</li><li>
Arrange uniforms and name badge for the Drivers, Handyman, Office Help, Pantry Assistant &amp; Doormen.</li><li>
Assists for parking access for the Visitors and Drive In clients by calling the Building Management/Security.</li><li>
Reporting concerns/issues related to the common areas such as toilets, corridor, staircase &amp; parking</li></ul>
Desired Skill &amp; Expertise:
<div>
Qualifications:</div><ul><li>
Bachelor's degree in business administration or a related field
</li><li>Proven experience as an office administrator, office assistant, or similar role
</li><li>Knowledge of office management systems and procedures</li><li>
Strong organizational and time management skills
</li><li>Excellent communication and interpersonal skills
</li><li>Ability to multitask and prioritize tasks effectively</li><li>
Proactive and independent</li><li>
Proficiency in Microsoft Office Suite and other office software
</li><li>Fluent in English</li><li>
UAE National with Family Book.</li></ul></div>

Administrator - Office Management (UAE National)

Automation Technology LLC

Job SummaryWe are seeking a detail-oriented and organized Junior Accountant cum Administrative Assistant to support our Finance and Administration Department. The successful candidate will assist with day-to-day accounting, administrative, and office coordination tasks while ensuring accurate financial records and efficient office operations.Key ResponsibilitiesAccounting Responsibilities<ul><li>Record daily financial transactions in the accounting system.</li><li>Prepare sales, purchase, payment, receipt, and journal vouchers.</li><li>Process supplier invoices, customer receipts, and petty cash transactions.</li><li>Assist with bank reconciliations and account reconciliations.</li><li>Maintain Accounts Payable (AP) and Accounts Receivable (AR) records.</li><li>Support monthly, quarterly, and annual financial closing activities.</li><li>Prepare basic financial reports and schedules as required.</li><li>Maintain proper filing and documentation of accounting records.</li><li>Assist with payroll preparation and employee expense claims.</li><li>Support internal and external audits by providing the required documentation.</li><li>Ensure compliance with company policies and accounting procedures.</li></ul>Administrative Responsibilities<ul><li>Prepare, scan, photocopy, file, and maintain company documents.</li><li>Manage correspondence, emails, and office records.</li><li>Coordinate with suppliers, customers, banks, and government authorities when required.</li><li>Maintain employee, supplier, and customer records.</li><li>Prepare quotations, purchase orders, invoices, and other business documents as instructed.</li><li>Monitor office supplies and coordinate procurement.</li><li>Schedule meetings and provide general administrative support.</li><li>Assist HR with employee documentation and record maintenance.</li><li>Perform accurate data entry into ERP/accounting software and Microsoft Excel.</li><li>Perform other duties assigned by the Finance Manager or Management.</li></ul>Qualifications<ul><li>Bachelor's Degree (B.Com or BBA preferred).</li><li>1&ndash;2 years of accounting and administrative experience.</li><li>Basic knowledge of accounting principles and bookkeeping.</li><li>Proficiency in Microsoft Excel, Word, and Outlook.</li><li>Experience with ERP or accounting software is an advantage.</li><li>Strong organizational and time-management skills.</li><li>Excellent attention to detail and accuracy.</li><li>Good communication skills in English</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Junior Accountant cum Admin

Al Saraya Al Hamraa Gen. Trading

We are seeking an organized, experienced Storekeeper with a very keen eye detail, strong organizational skills and the ability to work with to strict deadlines to join our growing team.Duties and Responsibilities:<ul><li>Receive, inspect, and verify all incoming food, beverage, and operating supplies against purchase orders and delivery notes,</li></ul>ensuring correct quantity, quality, and specifications.<ul><li>Check expiry dates, packaging condition, temperature, and hygiene standards upon receipt, rejecting non-compliant items.</li><li>Receive delivery documents, make goods issue requests, save information on the goods in the system and transfer it to</li></ul>the purchasing or accounting department under regulations to serve the next control stage.<ul><li>Ensure proper storage of items according to required conditions (dry store, chiller, freezer, bonded store), following food</li></ul>safety and hygiene standards.<ul><li>Implement and strictly follow FIFO/FEFO procedures for all food and beverage items.</li><li>Maintain accurate stock records, bin cards, and system entries for all inventory movements.</li><li>Issue items only against approved requisitions and ensure timely availability for kitchen, bar, and operational departments.</li><li>Conduct daily, weekly, and monthly stock counts and assist in inventory audits and cost control exercises.</li><li>Monitor stock levels and coordinate with purchasing to ensure timely reordering while minimizing wastage and overstocking.</li><li>Identify and report damaged, expired, spoiled, or slow-moving items to management for corrective action.</li><li>Ensure compliance with HACCP, food safety, hygiene regulations, and company SOPs at all times.</li><li>Maintain cleanliness, organization, and pest-free conditions within all storage areas.</li><li>Enter sales orders with pricing in Focus and Excel.</li><li>Record Global Village sales in Excel.</li><li>Enter purchase transactions in Focus and Excel</li><li>Conduct physical stock audits and reconcile with system reports.</li><li>Set and monitor Re-Order Levels (ROL) to ensure sufficient stock availability in the store.</li><li>Share daily closing stock reports with the Operations team and Head Office.</li><li>Review and compare supplier pricing, identify price variations and differences among the same or different suppliers, and</li></ul>select the best supplier for purchase<ul><li>Prepare inventory, variance, and usage reports as required by management.</li><li>Safeguard all stock and company assets, ensuring proper security and access control to store areas.</li><li>Carry out any other duties assigned by management related to storekeeping and inventory control.</li></ul>Job Requirements:Qualification : Graduate of any Accounting CourseExperience : 2+ years of experience in storekeeper or warehouse assistantSkills : Proficient in Microsoft OfficeMust be organized and punctualWell-presented and professionalA good team playerStrong enough to lift heavy itemsExcellent verbal and written communication in EnglishExcellent interpersonal skillsJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Storekeeper

UNIFORM EXPREES FOR FASHIONS

We are looking for an experienced Admin &amp; Merchandiser to join our garment manufacturing team.Requirements:Minimum 3 years' experience in a garment manufacturing company.Strong knowledge of the garment production process from order confirmation to delivery.Experience in handling purchase orders, production follow-up, and supplier coordination.Ability to prepare costing sheets, quotations, and production reports.Good understanding of fabrics, trims, accessories, and garment specifications.Experience in coordinating with factories, clients, and shipping teams.Strong organizational and communication skills.Excellent knowledge of Microsoft Excel, Word, and Outlook.Fluent in English (spoken and written).Ability to work under pressure and meet deadlines.Responsibilities:Follow up customer orders from inquiry to delivery.Coordinate with production, suppliers, and clients.Prepare quotations, purchase orders, and production documents.Monitor production schedules and delivery timelines.Update reports and maintain accurate records.Support daily administrative and merchandising activities.Pay: From AED2,500.00 per monthWork Location: In person

Admin & Merchandiser (Garment Manufacturing)

Emac Electromechanical LLC

Job PurposeTo manage and coordinate the procurement of Mechanical, Electrical, Plumbing (MEP), Fire Fighting, ELV, and associated construction materials for ongoing projects, ensuring timely delivery, cost optimization, compliance with project specifications, and adherence to company procurement procedures.Key Roles &amp; Responsibilities1. Procurement Planning &amp; Material Sourcing<ul><li>Review project BOQs, drawings, specifications, and material submittals to identify procurement requirements.</li><li>Prepare procurement schedules in line with project construction programs.</li><li>Source materials from approved vendors and manufacturers as per project specifications and consultant requirements.</li><li>Identify alternative approved products and suppliers to achieve cost savings without compromising quality.</li><li>Coordinate with Project Managers, Engineers, and Planning Departments to prioritize procurement activities.</li></ul>2. Supplier &amp; Vendor Management<ul><li>Develop and maintain relationships with local and international suppliers.</li><li>Obtain quotations from multiple suppliers and conduct technical and commercial evaluations.</li><li>Negotiate prices, payment terms, delivery schedules, warranty conditions, and commercial terms.</li><li>Evaluate supplier performance based on quality, delivery, responsiveness, and commercial competitiveness.</li><li>Support vendor registration and prequalification processes.</li></ul>3. Technical Procurement<ul><li>Review technical compliance of materials with project specifications, authority requirements, and approved submittals.</li><li>Coordinate with Engineering and QA/QC teams to ensure procured materials meet project standards.</li><li>Verify compliance with:</li><li>DEWA</li><li>Dubai Municipality</li><li>Civil Defence</li><li>ADDC</li><li>SEWA</li><li>MOIAT</li><li>Consultant requirements</li><li>Ensure procurement of approved makes and brands as specified in project documents.</li></ul>4. Purchase Order Management<ul><li>Prepare and issue Purchase Orders (POs) in accordance with approved procurement procedures.</li><li>Monitor supplier acknowledgments and delivery commitments.</li><li>Track purchase orders until material delivery and closure.</li><li>Ensure proper documentation and filing of procurement records.</li></ul>5. Cost Control &amp; Budget Monitoring<ul><li>Obtain competitive pricing to achieve project budget targets.</li><li>Analyze cost comparisons and recommend cost-saving opportunities.</li><li>Maintain procurement logs and monitor budget utilization.</li><li>Support commercial teams with procurement-related cost analysis and variation quotations.</li></ul>6. Logistics &amp; Delivery Coordination<ul><li>Follow up with suppliers to ensure timely delivery of materials.</li><li>Coordinate with stores, logistics teams, and project sites regarding material dispatch and receipt.</li><li>Monitor imported material shipments, customs clearance, and freight activities.</li><li>Resolve delivery delays and expedite critical materials as required.</li></ul>7. Material Tracking &amp; Project Coordination<ul><li>Maintain procurement trackers and material status reports.</li><li>Provide regular updates to Project Managers regarding material availability and expected delivery dates.</li><li>Identify procurement risks and propose mitigation plans.</li><li>Attend internal coordination meetings and project review meetings.</li></ul>8. Documentation &amp; ERP Management<ul><li>Maintain procurement records, supplier databases, and commercial documentation.</li><li>Update ERP systems with procurement transactions and material tracking information.</li><li>Ensure compliance with company procurement policies and audit requirements.</li></ul>9. Contract &amp; Commercial Support<ul><li>Review supplier quotations, contracts, and commercial terms.</li><li>Assist in finalizing supply agreements and annual contracts.</li><li>Monitor supplier performance against contractual obligations.</li><li>Handle procurement-related claims, shortages, and warranty issues.</li></ul>Experience<ul><li>Experience working with MEP Contracting Companies in UAE.</li><li>Strong knowledge of: HVAC Systems, Plumbing Systems,Fire Fighting Systems,Electrical Systems &amp; ELV Systems</li><li>Authority-approved materials</li><li>Experience handling procurement for: High-rise residential projects, Commercial buildings,Hotels,Mixed-use developments &amp; Infrastructure projects</li></ul>Technical Skills<ul><li>Procurement Planning</li><li>Supplier Negotiation</li><li>Cost Analysis</li><li>Material Take-Off Review</li><li>Vendor Evaluation</li><li>ERP Systems (SAP, Oracle, Odoo, ERPNext, etc.)</li><li>Microsoft Excel (Advanced)</li><li>BOQ &amp; Specification Review</li><li>Logistics Coordination</li><li>Contract Administration</li></ul>Key Performance Indicators (KPIs)<ul><li>On-time material delivery percentage</li><li>Procurement cost savings achieved</li><li>Purchase Order processing time</li><li>Supplier performance rating</li><li>Material shortage incidents</li><li>Procurement schedule compliance</li><li>Budget adherence</li><li>Project procurement closure performance</li></ul>Preferred UAE MEP ExposureCandidates should have prior experience procuring products from brands such as:<ul><li>Eaton</li><li>ABB</li><li>Schneider</li><li>Legrand</li><li>Rexton</li><li>Wavin</li><li>Hepworth</li><li>NAFFCO</li><li>SFFECO</li><li>Victaulic</li><li>Grundfos</li><li>Armstrong</li><li>Kirloskar</li><li>Zoloto</li><li>Belimo</li><li>Honeywell</li><li>Siemens</li><li>Johnson Controls</li></ul>and should be familiar with consultant approvals and authority compliance requirements in the UAE MEP industry.You can apply directly through the following link: https://platform.geniehire.ai/apply/a2872642-9f29-421c-9630-a2808be52c73Application Question(s):<ul><li>Are you currently available in UAE?</li><li>Do you have relevant experience working as a Procurement Engineer in MEP Contracting company?</li><li>Can you join immediately?</li><li>Do you have UAE Driving License?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>minimum of MEP Procurement: 5 years (Required)</li></ul>Language:<ul><li>English &amp; Hindi (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

MEP PROCUREMENT ENGINEER

Cars24 Arabia

<div>
 
 Role Overview
 
 
 
 We are looking for a driven and customer-focused Car Buyer to support our procurement operations by engaging directly with car sellers, negotiating competitive prices, and closing purchase deals. This role sits at the intersection of sales, negotiation, and market intelligence, playing a critical part in building high-quality inventory.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Engage with a) individual car sellers to understand vehicle details, expectations b) Internal car inspectors to understand cars details that will explain car price to the seller.
 </li>
 <li>
 Negotiate effectively with the seller to arrive at a commercially viable purchase prices
 </li>
 <li>
 Drive end-to-end deal closure, including agreement finalization and documentation coordination
 </li>
 <li>
 Build trust and maintain strong relationships with sellers to ensure a smooth transaction experience
 </li>
 <li>
 Evaluate cars based on market demand, condition, and pricing benchmarks
 </li>
 <li>
 Work closely with internal pricing and operations teams to execute procurement process
 </li>
 <li>
 Maintain accurate records of seller interactions, negotiations, and deal status
 </li>
 <li>
 Ensure quick turnaround time (TAT) from lead to deal closure
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience in sales-oriented roles, preferably within multinational companies
 </li>
 <li>
 Prior experience in the automotive market is strongly preferred
 </li>
 <li>
 Strong communication, negotiation and deal-closing skills
 </li>
 <li>
 Ability to handle high-volume interactions while maintaining quality conversations
 </li>
 <li>
 Strong problem-solving mindset and ability to handle objections effectively
 </li>
 <li>
 Self-motivated, target-driven, and comfortable working in a fast-paced environment
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Understanding of used car pricing and market dynamics
 </li>
 <li>
 Experience in procurement, sourcing, or supply-side sales
 </li>
 <li>
 Familiarity with CRM tools and sales tracking systems
 
 
 </li>
 </ul>
 
 What Success Looks Like
 
 
 
 <ul>
 <li>
 High conversion rate from seller leads to closed deals
 </li>
 <li>
 Ability to procure quality inventory at competitive prices
 </li>
 <li>
 Strong seller satisfaction and repeat engagement
 
 
 </li>
 </ul>
 
 KPIs
 
 
 
 <ul>
 <li>
 # Cars procured
 </li>
 <li>
 Margin on closed cars
 </li>
 <li>
 TAT (Deal closure to delivery)
 </li>
 </ul>
</div>

Car Buyer

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