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Venture Gulf Engineering W.L.L

About the RoleWe are looking for an organized, proactive, and detail-oriented Office Manager &amp; Executive Assistant to serve as the backbone of our workplace operations and a strategic partner to our leadership team.In this dual role, you will seamlessly balance seamless administrative support for senior leadership with managing our day-to-day office environment. The ideal candidate thrives in a dynamic environment, anticipates needs before they arise, communicates clearly across all levels, and takes pride in fostering a welcoming, efficient workplace.Key ResponsibilitiesExecutive Support (approx. 50%)<ul><li>Calendar &amp; Schedule Management: Maintain complex executive calendars, resolving scheduling conflicts proactively and ensuring meetings run on time.</li><li>Travel &amp; Expense Coordination: Plan end-to-end travel itineraries (flights, hotels, ground transit) and prepare timely expense reports.</li><li>Communication &amp; Gatekeeping: Screen incoming calls, manage email correspondence as needed, and act as a professional liaison between leadership, staff, and external partners.</li><li>Meeting Prep &amp; Follow-ups: Draft agendas, compile meeting decks, record meeting minutes, and track action items to completion.</li><li>Special Projects: Assist with ad-hoc projects, research, and board meeting logistics.</li></ul>Office Management &amp; Operations (approx. 50%)<ul><li>Office Environment: Maintain a clean, welcoming, and well-organized office environment, ensuring supplies, equipment, and kitchen amenities are stocked.</li><li>Vendor &amp; Visitor Management: Serve as the primary contact for property management, IT support, maintenance, cleaners, and office vendors. Warmly welcome guests and clients.</li><li>Event Planning: Coordinate company-wide events, team outings, lunches, celebrations, and offsite meetings.</li><li>Administrative Systems: Oversee incoming/outgoing mail, maintain digital filing systems, and optimize office administrative processes for maximum efficiency.</li><li>Budgeting &amp; Invoicing: Assist with office budget tracking, invoice processing, and purchasing reconciliation.</li></ul>Qualifications &amp; Skills Requirements<ul><li>Experience: 3+ years of experience in an administrative support role, with experience managing executive calendars or office operations.</li><li>Tech Savvy: Proficiency with standard workplace tools (G Suite / Microsoft 365, Slack, Zoom) and expense management tools (e.g., Concur, Expensify).</li><li>Communication: Exceptional written and verbal communication skills with a customer-service mindset.</li><li>Organization: Superior time management, multitasking, and organizational skills with sharp attention to detail.</li><li>Discretion: Proven ability to handle sensitive and confidential business information with high integrity.</li></ul>Work Location: In person

Executive Assistant & Office Manager

SEGULA Technologies

<div><div>Location: Lusail, Qatar 
Sector: Rail / Transport Infrastructure 
Department: Health, Safety and Environment 
Contract: 15-month site assignment 
Expected Mobilisation: October 2026 
Work Arrangement: Full-time, site-based 
Number of Positions: 3<h2 class="jobSectionHeader">
Company Description</h2>
SEGULA Technologies is an international engineering group supporting major projects across the mobility, rail, energy, aerospace, automotive and industrial sectors.
Operating in more than 30 countries, our teams contribute to complex engineering, infrastructure and transportation programmes worldwide.
We are currently developing a mobilisation team for a long-term rail and transport infrastructure assignment based in Lusail, Qatar.<h2 class="jobSectionHeader">
Job Description</h2>
SEGULA Technologies is seeking experienced HSE Officers/Safety Officers to support health, safety and environmental compliance on a major rail and transport infrastructure project in Lusail.
Reporting to the Project HSE Manager, the successful candidates will monitor site activities, enforce approved safety procedures and help prevent accidents, injuries, occupational illnesses and environmental incidents.
This is a site-based operational safety position requiring regular interaction with workers, supervisors, subcontractors and project-management teams.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Implement and monitor the approved project HSE plan, policies and procedures.</li><li>
Conduct daily site inspections and identify unsafe acts, unsafe conditions and environmental non-conformities.</li><li>
Ensure compliance with project requirements, applicable legislation and international HSE standards.</li><li>
Monitor high-risk construction and railway activities, including:<ul><li>
Work at height</li><li>
Excavation and trenching</li><li>
Lifting operations</li><li>
Confined-space entry</li><li>
Hot works</li><li>
Electrical works and machine safety</li><li>
Rail and construction vehicle movements</li><li>
Hazardous substances and COSHH requirements</li></ul></li><li>
Verify that appropriate control measures are implemented before work begins.</li><li>
Review and contribute to risk assessments, Method Statements and Job Safety Analyses.</li><li>
Monitor Permit-to-Work requirements and site compliance.</li><li>
Conduct employee and subcontractor HSE inductions.</li><li>
Deliver toolbox talks, safety briefings and awareness campaigns.</li><li>
Promote a positive health and safety culture across the project.</li><li>
Report and investigate accidents, incidents, near misses and environmental events.</li><li>
Prepare incident-investigation reports and recommend corrective and preventive actions.</li><li>
Follow up on corrective actions until proper closure.</li><li>
Monitor waste management, spill prevention, dust, noise and pollution-control measures.</li><li>
Maintain accurate HSE records, inspection reports, training records and Permit-to-Work documentation.</li><li>
Prepare daily, weekly and monthly HSE reports.</li><li>
Participate in emergency-preparedness planning and emergency drills.</li><li>
Inspect emergency equipment and ensure that it remains accessible and operational.</li><li>
Support internal and external HSE inspections and audits.</li><li>
Immediately intervene where unsafe practices are identified.</li><li>
Stop work where an activity presents an imminent danger to personnel, property or the environment.</li></ul></div><div><h2 class="jobSectionHeader"> 
Qualifications</h2><h3 class="jobSectionHeader">
Mandatory Requirements</h3><ul><li>
Valid NEBOSH International General Certificate &ndash; mandatory.</li><li>
Minimum 3&ndash;5 years of experience as an HSE Officer or Safety Officer.</li><li>
Previous experience on construction, infrastructure, industrial or transport projects.</li><li>
Practical experience conducting site inspections, toolbox talks and risk assessments.</li><li>
Good understanding of Permit-to-Work systems and high-risk construction activities.</li><li>
Knowledge of applicable HSE legislation and international safety standards.</li><li>
Experience in incident reporting, investigation and corrective-action follow-up.</li><li>
Fluency in English.</li><li>
Proficiency in Microsoft Office, including Word, Excel and PowerPoint.</li><li>
Strong communication, observation and interpersonal skills.</li><li>
Ability to work under pressure within an active site environment.</li><li>
Willingness to work according to project shifts and site requirements.</li></ul><h3 class="jobSectionHeader">
Preferred Requirements</h3><ul><li>
Previous railway, metro, tramway or transport infrastructure experience.</li><li>
Previous experience on GCC or Qatar projects.</li><li>
IOSH Managing Safely certification.</li><li>
OSHA certification.</li><li>
First Aid certification.</li><li>
Fire Warden training.</li><li>
Environmental-awareness or incident-investigation training.</li></ul><h2 class="jobSectionHeader">
Additional Information</h2>
The assignment will be based in Lusail, Qatar and is expected to run for approximately 15 months, from October 2026 to December 2027, subject to final project confirmation.
Candidates must be willing to relocate to Lusail and remain available for the full assignment.
All selected personnel must successfully complete the applicable medical, site-access and railway-network safety training before commencing work.
Employment and mobilisation remain subject to final project award, document verification, medical fitness and client approval. The original requirement covers three EHS Safety Officers and requires NEBOSH IGC with a minimum of three to five years of relevant project experience.</div></div>

HSE Officer/Safety Officer (Rail/Transport Infrastructure) Lusail, QATAR

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Executive Assistant & Office Manager

HSE Officer/Safety Officer (Rail/Transport Infrastructure) Lusail, QATAR